COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. 900715
SPECIFICATIONS, TERMS & CONDITIONS
for
Master Cabling Contract
NETWORKING/BIDDERS CONFERENCES
at
10:00 a.m.
2:00 p.m.
on
on
April 13, 2010
April 14, 2010
At
At
General Services Agency
Dublin Public Library
1401 Lakeside Drive
The Program Room
th
Room 1107, 11 Floor
200 Civic Plaza Drive
Oakland, CA 94612
Dublin, CA 94568
For complete information regarding this project see RFP posted at
http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp
or contact the person listed below. Thank you for your interest!
Contact Person:
Evelyn Benzon, Contracts Specialist
Phone Number:
(510) 208-9622
E-mail Address:
evelyn.benzon@acgov.org
RESPONSE DUE
by
2:00 p.m.
on
May 18, 2010
at
Alameda County, GSA-Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612
510 208 9600 FAX 510 208 9626 www.acgov.org/gsa
I:\PURCHASING\Contracting Opportunities \Purchasing\Master Cabling\RFP_Master Cabling.doc
Revision 9-22-09
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. 900715
SPECIFICATIONS, TERMS & CONDITIONS
for
Master Cabling Contract
TABLE OF CONTENTS
Page 1 of 2
Page
I.
II.
III.
VI.
ACRONYM AND TERM GLOSSARY ....................................................................................... 4
STATEMENT OF WORK
A.
Intent .................................................................................................................................... 6
B.
Scope .................................................................................................................................... 6
C.
Background........................................................................................................................... 8
D.
Vendor qualifications ........................................................................................................... 9
E.
Specific Requirements........................................................................................................ 12
F.
Debarment/Suspension Policy ........................................................................................... 64
G.
General Environmental Requirements ............................................................................... 64
H.
Submittals/Deliverables...................................................................................................... 65
INSTRUCTION TO BIDDERS
I.
County Contacts ................................................................................................................. 70
J.
Calendar of Events ............................................................................................................. 70
K.
Networking/Bidders Conference........................................................................................ 71
L.
Submittal of Bids ................................................................................................................ 72
M.
Response Format ................................................................................................................ 74
N.
Evaluation Criteria/Selection Committee .......................................................................... 74
O.
Contract Evaluation and Assessment ................................................................................. 77
P.
Notice of Award ................................................................................................................. 78
Q.
Bid Protest/Appeals Process .............................................................................................. 78
TERMS AND CONDITIONS
R.
Term/Termination/Renewal ............................................................................................... 80
S.
Brand Names and Approved Equivalents .......................................................................... 80
T.
Quantities ............................................................................................................................ 80
U.
Pricing ................................................................................................................................. 81
V.
Award ................................................................................................................................. 82
W.
Method of Ordering ............................................................................................................ 82
X.
Invoicing ............................................................................................................................. 83
Y.
County Provisions .............................................................................................................. 83
Z.
Online Contract Compliance System ................................................................................. 86
AA. Compliance Information and Records ............................................................................... 87
BB. Account Manager/Support Staff ........................................................................................ 88
CC. General Requirements ....................................................................................................... 88
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. 900715
SPECIFICATIONS, TERMS & CONDITIONS
for
Master Cabling Contract
TABLE OF CONTENTS
Page 2 of 2
ATTACHMENTS
Exhibit A – Acknowledgement
Exhibit B – Bid Form
Exhibit B1– Cable Project Scenario
Exhibit C – Insurance Requirements
Exhibit D1 – Current References
Exhibit D2 – Former References
Exhibit E – SLEB Certification Application Package
Exhibit F – Small and Local Business Subcontracting Information
Exhibit G – Request for Small and Local or Emerging Preference
Exhibit H – First Source Agreement
Exhibit I – Exceptions, Clarifications, Amendments
Exhibit J – [Intentionally Omitted]
Exhibit K – Environmental Certification
Exhibit L – RFP Vendor Bid List
Exhibit M – Response Content and Submittals; Completeness Check List
Exhibit N – Debarment and Suspension Certification
Exhibit O – Alameda County Infrastructure Cabling Specifications
Exhibit P – Hazardous Materials, Procedures and Controls
Specifications, Terms & Conditions
for Master Cabling Contract
I. ACRONYM AND TERM GLOSSARY
Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be
uppercase.
ACM
ANSI
ARMM
ASTM
ATM
AWG
BICSI
Bid
Bidder
BMD
Board
CAD
Category 3 Cable
Category 5 Cable
Category 5E Cable
Category 6 Cable
Contractor
County
CPC
CPM
CSC
CSI
DECS
EIA
EPN
FCC
FDDI
Asbestos-Containing Material(s)
American National Standards Institute
a type of riser cable
American Society for Testing and Materials
Asynchronous Transfer Mode
American Wire Gauge; U.S. standard measuring gauge for nonferrous conductors
Building Industry Consulting Service International
Shall mean the bidders’/Contractors’ response to this Request
Shall mean the specific person or entity responding to this RFP
GSA’s Building Maintenance Department
Shall refer to the County of Alameda Board of Supervisors
Computer Aided Design
A category of performance for inside wire and cable systems, specified
by FCC Part 68 and ANSI/EIA/TIA-568; used primarily for voice
communications
A category of performance for inside wire and cable systems specified
by FCC Part 68 and ANSI/EIA/TIA-568; used for voice and data
communications
Category 5 cable with enhanced performance characteristics
A category of performance for inside wire and cable systems specified
by FCC Part 68 and ANSI/EIA/TIA-568; used primarily for data
communications.
When capitalized, shall refer to selected bidder that is awarded a
contract
When capitalized, shall refer to the County of Alameda
Cable Project Contact; person to contact for access and scheduling
normally in department where cabling work is done.
Cable Project Manager; assigned by County to large projects and any
other cabling project that affects building structural integrity.
County Selection Committee
Construction Specifications Institute, a membership society focusing on
construction standards (see www.csinet.org)
Definity Enterprise Communication Servers
Electronic Industries Alliance (formerly Electronic Industries
Association)
Expansion Port Network
Federal Communications Commission
Fiber Distributed Data Interface
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Specifications, Terms & Conditions
for Master Cabling Contract
Federal
Response
Refers to United States Federal Government, its departments and/or
agencies
A fiber optic cable with a wide core that provides multiple routes for
light waves to travel
Fiber optic cable that allows only a single mode of light to propagate
Shall mean without charge for delivery to destination and placing on
board a carrier at a specified point (Free On Board)
Trademark name for Systimax, a CommScope Company, Category 6
cable.
County of Alameda General Services Agency
Institute of Electrical and Electronics Engineers
Integrated Services Digital Network
Information Technology Department
Refers to California Labor Code
Local Area Network
Main Distribution Frame
As used herein shall refers to Material Safety Data Sheets
National Electric Code
National Electrical Manufacturers Association
Refers to California Occupational Safety and Health Administrations
Office of State Health and Planning Department, State of California
Optical Time Domain Relationship. A test and measurement device
used to check the accuracy of fusion splices and the location of fiber
optic breakers
Professional Engineer
Police Information Network
Project Manager
Project Manager Alternate
Shall refer to Purchase Order(s)
Shall mean bidder/Contractor response to this RFP
Polyvinyl Chloride, a plastic material used for cladding
telecommunications cable
Registered Communications Distribution Designer
Shall mean this document, which is the County of Alameda’s request
for Contractors’/bidders’ proposal to provide the goods and/or services
being solicited herein. Also referred herein as RFP
Shall refer to bidder’s proposal or quotation submitted in reply to RFP
RFP
SLEB
SNA
State
Request for Proposal
Small Local Emerging Business
System Network Architecture
Refers to State of California, its departments and/or agencies
Fiber, Multimode
Fiber, Single Mode
F.O.B
GigaSPEED
GSA
IEEE
ISDN
ITD
Labor Code
LAN
MDF
MSDS
NEC
NEMA
OSHA
OSHPD
OTDR
PE
PIN
PM
PMA
PO
Proposal
PVC
RCDD
Request for Proposal
Page 5 of 88
Specifications, Terms & Conditions
for Master Cabling Contract
SYSTIMAX
A structured wiring connectivity standard, maintained by CommScope,
Inc.
Telecommunications Grounding Busbar
Telecommunications Industry Association
Telecommunications Systems Bulletin
GSA Technical Services Department
Unshielded twisted-pair cable
Value-added reseller
Wide Area Network
TGB
TIA
TSB
TSD
UTP
VAR
WAN
II.
STATEMENT OF WORK
A.
INTENT
These specifications, terms, and conditions describe requirements of the County of
Alameda for the installation, modification, and maintenance of telecommunications cable
to meet voice and data applications.
The County intends to award a three (3) year contract with option to renew for two (2)
additional one (1) year terms to the bidder(s) selected as the most responsive and
responsible bidder(s) whose response conforms to the RFP and meets the County’s
requirements.
B.
SCOPE
The County is seeking bidders who are able to purchase, install, modify and service
telecommunications cable. A full range of cable installation services is required.
Services to the County will include cable infrastructure design and technology
consultation. Telecommunications cable will consist primarily of inside horizontal station
cable, fiber optic vertical backbone-data cable, copper voice riser cable, and distribution
cable. There will be some need for outside installation and repair of copper, fiber
backbone and distribution cable. This contract applies to all existing County/leased
buildings and may apply to large remodel, multi-phase projects but will not apply to new
buildings.
The work included in these specifications including all labor, materials, tools, equipment
and possible outside services (i.e. subcontractor) necessary to perform and complete each
project, is the sole responsibility of the Contractor. The scope of this work includes, but is
not limited to, providing the following:
1.
Site survey by a Registered Communications Distribution Designer (RCDD), or
designate, to review the project site, the work environment and conditions, and to
outline the scope of work;
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Specifications, Terms & Conditions
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2.
All horizontal station cabling between the telecommunications distribution room and
the workstation outlets as required;
3.
All copper and fiber optic backbone cables between telecommunications rooms for
building riser systems and facilities between buildings, underground or overhead,
wall fields for various telephone systems and data rack and distribution panel as
required;
4.
All equipment racks/cabinets, backboards, outlets, patch panels/cords, cable
management and hardware in order to support the telecommunications system as
required;
5.
Seismic bracing of all cabinets, equipment racks and cable trays provided under this
work by applicable code and by all known local governing jurisdiction;
6.
All terminations, cross connects and patching of all fiber optic and copper cables as
required;
7.
Testing and documentation as required;
8.
Preparation and submission of ‘scope of work’ documentation, samples, shop
drawings, plans, testing reports, “as-built” drawings, and cabling documentation as
required and described herein;
9.
Fire stopping as required by code and indicated in the specifications;
10.
Grounding and Bonding as required;
11.
All work to be in compliance with the current applicable codes including, but not
limited to, Telecommunications Industry Association / Electronic Industries Alliance
(TIA/EIA) Building Telecommunications Wiring and the Alameda County
Infrastructure Cabling Specifications,, Exhibit N attached, and
12.
Standards to include TIA/EIA-568-B, TSB-67, TSB-72, TSB75, EIA/TIA-569,
EIA/TIA-570, EIA/TIA-606, EIA/TIE-607, ANSI/NECA/BICI 568-2001, and the
BICSI Telecommunications Distribution Methods.
13.
The Contractor shall perform site visits according to the following conditions:
a.
The Contractor shall be responsible for visiting each proposed installation
site prior to submission of pricing in order to determine the site compliance
with the specifications and to prepare a detailed scope of work for County
approval. Any assumptions made on the part of the Contractor shall be the
Contractor’s responsibility.
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Specifications, Terms & Conditions
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C.
b.
Prior to commencement of work, the Contractor shall perform a detailed
site survey as required to verify the working conditions and compliance
with the specifications. The Contractor shall issue a written report to the
County within ten (10) days of Notice To Proceed, prior to commencing
work, indicating any discrepancies with the installation and the proposed
scope of work. The Contractor shall be responsible for coordinating the
written report with its shop drawings, plans, cable routes and calculations
as required.
c.
The Contractor shall be responsible for coordinating its work with the
overall installation schedule and all other trades that may impact its work.
Existing contract documents for other trades will be made available for
review through the County as pertains to each project.
BACKGROUND
The County of Alameda Voice Communications Network serves over twelve thousand
(12,000) voice extensions in an eight hundred thirteen (813) square mile area. Over two
hundred (200) County Departments operate in approximately two hundred fifty (250)
buildings encompassing roughly eight million (8,000,000) square feet. County facilities
range from one-story buildings to complex campus environments. Although the majority
of County facilities were built during the 1950’s and 1960’s, some were built in the early
1900’s. County facilities include two (2) jails, a juvenile justice complex and numerous
other buildings for administrative, social services, health care, law enforcement, and
court functions.
The current voice network is comprised of ten (10) Definity Enterprise Communication
Servers (ECS) in a Distributed Communications Network, approximately thirty (30)
remote Expansion Port Network (EPN) modules and eight (8) Media Gateways. Avaya
8710 and 8720 Media Servers are also used to support our convergence into VoIP
applications.
Telecommunications cabling projects in a typical month require approximately three
hundred (300) hours of labor and consist of:
 Two (2) voice projects
 Nine (9) data projects
 Three (3) combination voice/data projects
Completion time for individual cable projects usually ranges between ten (10) and thirty
(30) calendar days. Several cable projects can occur simultaneously. An average of ten
to twenty (10-20) individual cabling projects are in progress at any given time, i.e. have
been quoted, are in progress or are waiting to be scheduled.
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Specifications, Terms & Conditions
for Master Cabling Contract
The voice telecommunications cable infrastructure is comprised primarily of unshielded
Category 3 twisted pair copper cable, has over twelve thousand (12,000) working lines,
and supports voice stations equipment associated with:
 Ten (10) Definity Enterprise Communication Servers (DECS), currently Avaya
Definity Generic 3R’s, G3I’s and 8710,8720 Media Servers.
 AT&T Centrex services to a number of locations with a combination of basic
Integrated Services Digital Network (ISDN) and DMS100 trunk lines
 Electronic Key Systems manufactured by Avaya
 Alarm Circuits
The data telecommunications cable infrastructure consists of unshielded twisted pair
(UTP), Category 5, 5E, 6, and fiber optic cable where cost effective. Both voice and data
cabling has the SYSTIMAX Structured Connectivity Solutions 20-year Extended Product
Warranty and Application Assurance Program provided by SYSTIMAX Solutions, a
CommScope company. The County’s cable infrastructure is over 90% SYSTIMAX
cabling. A limited amount of older cabling is present and consists of single coaxial and
25-pair cable that has been modified for voice and data use.
The County supports the following cable systems in new or wholly remodeled buildings:
 SYSTIMAX warranty by CommScope
 Uniprise warranty by CommScope
 Berk-Tek/Panduit warranty by Panduit
The County of Alameda data network consists of approximately one hundred fifty to two
hundred (150-200) user Local Area Network (LAN) segments, both Ethernet and Token
Ring, and over five thousand (5,000) desktop personal computers. User LAN segments
are interconnected to an Enterprise Fiber Distributed Data Interface (FDDI) backbone.
LAN’s are connected to the Wide Area Network (WAN) supported by the Information
Technology Department (ITD). This WAN is connected via Cisco routers on SBC,
Asynchronous Transfer Mode (ATM) and T-1 circuits. A county owned digital
microwave also provides T-1 circuits to sites where it is feasible. The mainframe System
Network Architecture (SNA) includes thousands of devices in over one hundred (100)
sites. The County of Alameda also hosts the Police Information Network (PIN),
connecting several San Francisco Bay Area counties to State and Federal Law
Enforcement databases.
D.
VENDOR QUALIFICATIONS
1.
Contractor shall be regularly and continuously engaged in the business of
providing telecommunications cabling services for at least the last five (5) years.
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Specifications, Terms & Conditions
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2.
Contractor shall possess all permits, licenses and professional credentials necessary
to supply product and perform services as specified under this RFP.
3.
Certification by cable system manufacturers, SYSTIMAX, Uniprise and/or
Panduit, to install telecommunications cable and to provide warranty-service
response;
4.
Five years of current experience in providing telecommunications-cable services
to customers, at least one of which is similar in size and complexity as that of the
County.
5.
At least six (6) jobs completed consisting of inside copper and fiber in a campus
environment consisting of a minimum of three buildings or multi-story office
building consisting of a minimum of three floors in the past five years;
6.
Contractor(s) and their/its employees shall have no criminal record and shall be
required to pass a background security check to work in certain locations
7.
Staffing
a.
The Contractor shall designate in writing to the County a full-time local
Project Manager (PM)/Project Manager Alternate (PMA) as the contacts
for design, job coordination, additions, changes, etc., who shall be
reachable at all times, 24 hours a day, 7 days a week, during the
performance of the work.
The PM/PMA shall have full responsibility for all coordination of all
projects regardless of the number of projects being performed at any one
time.
b.
The Contractor's PM/PMA shall have full authority to represent the
Contractor in making decisions and executing the work. Such PM/PMA
shall be interviewed for approval by the County and will be replaced at the
County’s discretion.
c.
The Contractor shall provide a supervisory work force sufficient to
maintain the efficient and timely (according to schedule) performance of
the Contractor's work.
d.
The Contractor shall be responsible for the actions of all workers under its
employ and shall immediately and permanently remove any personnel from
the job site at the written request of Alameda County.
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Specifications, Terms & Conditions
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e.
f.
8.
All crafts personnel performing the work designated herein shall be fully
Contractor certified and qualified and be knowledgeable of the following:
(1)
Electronic Industries alliance (EIA)/Telecommunications Industry
Association (TIA) standard color codes and pin-outs.
(2)
Bonding and grounding of armored or shielded cables, equipment
racks, ladder racks and other telecommunications devices and
hardware.
(3)
Testing conductors for electrical continuity and compliance with
specifications set forth in this document.
(4)
Installation and termination of cables on specified outlets, patching,
and cross connect hardware according to SYSTIMAX specifications
or when applicable, Berk-Tek/Panduit and Uniprise.
(5)
Installation, termination, connectorization, and testing of both single
and multi-mode optical fiber cables.
Contractor shall be responsible for ensuring all installers possess or are
provided with the required tools to perform each activity. Installers shall be
adequately trained in the use of all tools prior to beginning work. Tools
must be maintained in good working order. The County reserves the right
to review the tool lists and tool maintenance procedure of the Contractor.
Tools deemed unserviceable by the County shall be replaced immediately.
Under no circumstances are County tools or equipment to be used.
Organization of Work
a.
The Contractor shall provide the level of staff necessary to meet all
installation schedules.
b.
The Contractor shall maintain a complete file of shop drawings, plans and
specifications and other submissions on the job site at all times. The shop
drawings, plans and specifications shall be kept in a neat and orderly
fashion and shall be used to red-line any changes made during construction.
The shop drawings, plans and specifications shall be used in the preparation
of the required “as-built” documents. These shop drawings and
submissions shall be made available to the County upon request.
c.
All work shall remain accessible so as to permit the County to observe the
work during the course of construction.
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Specifications, Terms & Conditions
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d.
E.
As required, and when directed in writing by the County, the Contractor
shall, without extra charge, prior to installation, make reasonable
modifications in the layout as needed to prevent conflict with work of other
trades or for proper compliance with the design intent, or to meet local
codes.
SPECIFIC REQUIREMENTS
1.
Cable Project Management
Recommendations to the County concerning cable system design, support
structure requirements and products will be requested of and procurement of
materials and products shall be required by the Contractor. Wherever possible, old
station cable and riser cables shall be removed and disposed of as part of the new
cable installation.
For each cabling project, the Contractor shall:
a.
Contact customer within five (5) business days of job request to arrange an
on- site survey;
b.
Provide a written quote within five (5) business days of an on-site survey;
c.
Fill out appropriate forms such as the Supplemental Questionnaire and
Cabling Project Notification and follow cabling procedures;
d.
Order materials;
e.
Schedule the work;
f.
Perform the work;
g.
Inspect the work performed and provide test results;
h.
Apply for cable warranty (Note: Cable job is not considered complete until
a registration for warranty has been completed and test results provided);
i.
Sign the Sign-Off form in proper sequence; and
j.
Provide a weekly status report spreadsheet to County for all jobs assigned.
The successful bidder shall serve as a Prime Contractor, managing all County
cable installations by performing work directly or by assigning projects to
qualified subcontractors that have been approved by the County.
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Specifications, Terms & Conditions
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The Prime Contractor shall:
k.
Determine which cable jobs require certification by a Registered
Professional Engineer and secure that certification.
l.
Maintain a performance bond for fifty percent (50%) of the total estimated
annual contract amount.
m.
Provide all cable repair and installation services (Categories 3, 5E, and 6 )
as needed for the County of Alameda, including but not limited to, single
and multimode fiber and older cable such as IBM Type 1 and 25-pair cable
that has been modified for voice and data use.
n.
The Prime Contractor shall provide a local RCDD who will ultimately be
responsible for the design and the management of cable projects. The
RCDD must have sufficient experience in cabling projects to be able to
lend adequate technical support to the field forces during the installation,
warranty period, and during any extended warranty period or maintenance
contracts. The RCDD must be available within twenty-four (24) hours of
any County request. At a minimum, the RCDD must be SYSTIMAX
certified since over ninety percent (90%) of the County’s existing cable is
of that particular manufacturer.
o.
Provide the services of a Field Supervisor as an employee of the Contractor
or approved and qualified subcontractors located within the County of
Alameda to schedule cable projects and to oversee each job.
p.
Provide resumes of the RCDDs and Field Supervisor (if known), copies of
applicable certifications and the date of RCDD award.
q.
Provide emergency cable repair service that may require a same day or next
day response, at the discretion of the County.
r.
Provide all security measures deemed necessary to adequately protect
unoccupied job sites from thefts, vandalism, etc. Expenses incurred by
Contractor negligence in failing to provide security shall be borne by the
Contractor.
s.
Provide labor during regular County work hours from 8:00 A.M. to 5:00
P.M. unless overtime or weekend work is specified by the County.
Contractor shall have a local or toll-free number and be available for
emergencies twenty-four (24) hours a day, seven (7) days a week.
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2.
t.
The County makes the following general representations regarding
hazardous materials in County-owned buildings: Ultimately, it is the
Contractor’s responsibility to inspect the work area and determine if these
hazardous materials and/or others are present prior to the start of work;
Reference Exhibit O, Hazardous Materials, Procedures and Controls.
u.
Technicians shall be trained to work in confined areas and in the
identification of hazardous material while performing services as required
under this contract.
v.
Access to sources of cable materials and related products.
Telecommunications Cabling System General Conditions
Technical Requirements are specified in the following sections. Incorporated in
Technical Requirements is Article 800, Communications Circuits, National
Electric Code.
Technical Requirements shall be used as a guide for telecommunications cable
equipment and in the performance of telecommunications installation services.
Not all sections or all parts of sections will be applicable to every cable project
required by the County.
Technical Requirements shall remain in effect during the term of any contract
which may arise under this RFP.
3.
Standard Requirements
a.
This section of the specifications covers the telecommunications cablingrelated work to be performed at existing and new facilities of the County of
Alameda. It includes work to be performed by the Contractor, who may
require the employment of one or more subcontractors.
b.
All articles or parts of articles of the National Electric Code, Article 800,
Communications Circuit not so amended, modified or supplemented by these
Technical Requirements, shall remain in full force and effect. Should any
discrepancy become apparent between the National Electric Code and these
Technical Requirements, the Contractor shall notify the County, in writing,
and the County will interpret and decide such matters in accordance with the
provisions of the National Electric Code.
c.
The Contractor shall comply with all applicable governmental regulations and
with all known Federal, State, City, and other applicable codes and ordinances.
The Contractor shall be responsible for all fees, duties, licenses, etc., which
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may be required to perform work as part of any contract which may arise as a
result of this RFP.
4.
d.
The Contractor shall provide all labor and materials called for in the
specifications in accordance with the conditions of the contract. This includes
all incidentals such as equipment, hardware, services, hoisting, scaffolding,
supports, tools, supervision, consumable items, etc., necessary to provide a
complete cabling system as described herein. In no case shall Contractor use
County tools or equipment.
e.
It is the intent of these specifications to provide a complete workable
telecommunications cabling system ready for the County’s use. Nevertheless,
the Contractor shall be responsible for all items normally required to deliver a
complete telecommunications cabling system despite not being specifically
depicted in the specifications.
f.
Installations shall be as indicated in the applicable sections of these
specifications and shall be in compliance with all applicable industry standards.
Requirements and details stated in the specifications shall govern if they differ
from submitted plans and shop drawings.
g.
The Contractor shall be responsible for the delivery of any and all requests for
information, plans, shop drawings, submittals, samples and/or any other
required deliverables through the County or its representative. The cost of
these items shall be included in price quotes submitted to the County.
Coordination of the Work
a.
The Contractor shall be responsible for coordinating any and all work with
other trades either through scheduled meetings or through Alameda County.
When possible, coordination with other trades shall take place prior to, and
be indicated on, shop drawing submittals.
b.
Contractor shall transmit to other trades in a timely manner all information
required for work to be provided under their respective sections. Where such
needs are known in advance, Contractor shall transmit data a minimum of
fifteen (15) days prior to the time it is needed for installation or fabrication.
c.
Wherever work interconnects with work of other trades, Contractor shall
coordinate with other trades to ensure that all trades have the information
necessary so they may properly install all the necessary connections and
equipment.
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5.
6.
d.
Depending on the type of installation, a fixed sequence of operations may be
required to properly install the complete systems. Contractor shall coordinate
and schedule work with the County in accordance with the overall
construction, furniture, telephone and data equipment installation schedule.
e.
The Contractor shall be expected to maintain the project schedule unless
permitted in writing from the County to deviate from the schedule.
Consistent failure on the part of the Contractor to keep within the project
schedule can and will be considered a breach of contract.
f.
The Contractor, the PM/PMA or the Field Supervisor shall be expected to
attend all construction meetings as requested by the County.
Codes, Regulations and Standards
a.
All installation shall comply fully with all known city, county and state
laws and ordinances, regulations and codes applicable to the installation.
b.
Local electrical and building codes may be more restrictive than the
recommendations of this practice. Contractor shall be familiar with and
follow the most restrictive codes or recommendations.
c.
Should any change in plans or specifications be required to comply with
governmental regulations, the Contractor is to notify the County at the time
of submittal.
d.
Generally accepted industry standards, such as the Building Industry
Consulting Service (BICS) as well as manufacturer's written installation
instructions, will be used for in-process quality control and as a basis for
final acceptance of an installation.
e.
All equipment shall be equal to or exceed the minimum requirements of the
NEC, NEMA, IEEE, ANSI, ASTM and Underwriters' Laboratories, as
applicable.
Special Conditions
a.
All standards, specifications, drawings and codes referred to herein shall be
considered a part of these specifications.
b.
All local fees, permits and services of inspection authorities shall be
obtained and paid for by the Contractor. The Contractor shall cooperate
fully with local utility companies with respect to their services. Contractor
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shall include in the price any costs to be incurred relative to the installation
of the system(s) described herein.
7.
8.
9.
Inspection, Tests and Guarantees
a.
After an installation is complete, in addition to any other required testing,
and at such times as the County directs, the Contractor shall be present
while the County conducts operational tests of the transport electronics
connected to the cabling system. The installation shall be demonstrated to
be in accordance with the requirements of these specifications.
b.
The Contractor shall be notified in writing of any defective items and must
repair or replace such items within twenty-four (24) hours of written notice,
without cost to Alameda County.
c.
Contractor shall provide a single written SYSTIMAX Performance
Warranty (“SYSTIMAX structural cabling systems twenty (20) year
extended product warranty and application assurance”) which guarantees
all work against faulty and improper material and workmanship for a
minimum period of twenty (20) years from date of final written acceptance
by the County. Other cable manufactures such as Berk-Tek/Panduit and
CommScope also apply. Within twenty-four (24) hours of written notice,
Contractor shall correct any deficiencies which occur during the guarantee
period at no additional cost to the County, all to the satisfaction of Alameda
County.
Quality Assurance
a.
The Contractor shall be responsible for ensuring all materials being
provided are new and unused and bear the Underwriters' Laboratory, Inc.
label. If the label is not available, the Contractor shall receive approval
from the County to use the specific product.
b.
The Contractor shall be responsible for ensuring all materials are clean, free
of defects and corrosion, and comply with the specifications as set forth
herein.
Components
a.
Contractor shall be responsible for providing all equipment and cable types
as indicated in the specifications unless otherwise noted.
b.
Part numbers and product codes in these specifications are correct as of the
time of writing. Manufacturers may, however, change part numbers and
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product codes on short notice. In cases where part numbers or product
codes differ from technical specifications for a particular product,
Contractor shall provide products meeting the minimum technical
specifications of the products in the specifications. Contractor shall notify
the County of any product code and or part number changes on the material
list submittal.
c.
10.
11.
Product Consistency: Any given item of equipment or material shall be the
product of one manufacturer per each cabling project. Multiple
manufacturers of any one item will not be permitted, unless specifically
noted otherwise. In particular, the glass used in the construction of the
fiber optic cables, pigtails and patch cords shall be made by the same
manufacturer.
Installation
a.
Contractor shall follow manufacturer’s' instructions for installing,
connecting, and adjusting all equipment and cabling furnished under this
work. Contractor shall maintain a copy of such instructions at the
equipment location during installation and any subsequent work on the
equipment.
b.
Contractor shall thoroughly examine the manufacturer’s specifications and
report any discrepancies between them to the County. Contractor shall
obtain from the County written instructions for changes necessary in the
work. The Contractor may be held responsible for any discrepancies
unreported at the time of pricing at the discretion of the County.
c.
Contractor shall install and coordinate the cabling work in cooperation with
other trades installing interrelated work. All repairs or changes required in
the work of the Contractor, caused by Contractor’s neglect (i.e., improper
review of drawings/plans, storage of tools/materials, poor workmanship
according to generally accepted industry standards, etc.) shall be made by
the Contractor at no cost to the County.
d.
The locations of equipment and hardware as shown on drawings indicate the
design intent of the project and are understood to be subject to such revision
as may be found necessary or desirable in response to site conditions, etc., at
the time the work is installed.
Protection of Work and Property
a.
The Contractor shall be responsible for the protection of all new and
existing equipment and hardware from damage due to neglect or
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mishandling. The Contractor shall remain responsible for damages until
such time as the County relinquishes the Contractor of any responsibility in
writing.
12.
b.
The Contractor shall be responsible for the receipt, safe storage and
delivery of materials and equipment to the job site. Materials and
equipment subject to damage by natural elements shall be stored in a
weather-tight enclosure coordinated with Alameda County.
c.
The Contractor shall not store or place material on floors in excess of the
designed load limits as specified by the County structural engineer. The
Contractor is responsible for obtaining such specifications before beginning
any work.
d.
Active equipment shall not be installed in the telecommunications entrance
facility room or the telecommunications distribution rooms until such time
as other trades have completed their work in those areas.
e.
The Contractor shall assume full responsibility for any damage or
defacement caused to the finished work of other trades and shall remedy
any such damage or defacement by its forces at its own expense, as
required, and as soon as possible.
f.
The Contractor shall perform daily clean-up of its own debris in its work
area. All debris shall be placed in the containers and/or locations as
directed by the County. Contractor shall leave County facilities room
clean.
g.
The Contractor shall maintain unobstructed paths of egress out of the work
area.
Special Tools
a.
All special tools and small equipment items needed for proper operation,
adjustment and maintenance of cabling and equipment installed under any
contract to be entered into shall be provided by the Contractor.
b.
The terms "special tools" and "small equipment items" is meant to include
such items as punch down tools, power/hand tools, connector assembly
tools, etc.
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13.
Sequence of Work
a.
The County will assign a Cable Project Manager (CPM) for all cable projects
that affect structural integrity and/or code regulated life and safety issues. A
departmental Cable Project Contact (CPC) shall be assigned for all other
projects.
b.
A County department will assign a CPC/CPM if needed, prepare a purchase
requisition for the necessary work and have it approved, as required, by the:
(1)
Department Manager;
(2)
GSA-Building Maintenance Department (BMD);
(3)
GSA-Technical Services Department (TSD) Environmental
Engineering Manager; and
(4)
GSA-Communications Department.
The end-user department will electronically (fax, modem, etc.) or verbally
transmit the requisition to the Contractor.
Contractor shall respond to all phone and electronic messages from County
personnel within twenty-four (24) working hours of receipt.
c.
Contractor shall arrange a site meeting with the CPC to be scheduled within
five (5) working days of receipt of requisition. The purpose of the site
meeting is to:
(1)
Determine the scope of work;
(2)
Review the site;
(3)
Establish the work schedule and
(4)
Notify the Contractor of any potential hazards, such as ACM, that may
exist at the site.
The CPC will invite representatives from the departments involved whom
he/she deems necessary. The CPC will inform GSA-BMD of the scope of
work and provide information to GSA-BMD for review regarding the project.
d.
Contractor shall prepare a written scope of work using the itemized costs
quoted in response to this Request for Proposal. The scope of work shall
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detail the necessary specifications, material and labor to complete the job and
include shop drawings, cable routes, forms, and plans, as required.
e.
f.
(1)
Timeliness of installation is important. Contractor must submit an
estimate of time to complete each job. Any changes to the original
time estimate must be forwarded immediately to the CPC for approval.
(2)
Contractor shall discuss all issues and concerns regarding power
requirements and HVAC loads with GSA-BMD Facilities Manager or
designee.
(3)
Contractor shall deliver scope of work to the CPC within five (5)
working days of the site meeting. Each scope of work shall be
identifiable by a Job number assigned by the Contractor.
The CPC/CPM shall:
(1)
Obtain authorized department approval signature on the scope of
work;
(2)
Attach the purchase requisition and related forms to the scope of work,
and
(3)
Forward the package to the GSA-Purchasing Department.
The GSA-Purchasing Department shall:
(1)
Verify authorized department approval signature on scope of work;
(2)
Log the package in as received;
(3)
Forward it to GSA-BMD and GSA-TSD for review and signature, and
(4)
Maintain a status log from the date scope of work is received through
purchase order issuance.
g.
GSA-BMD will obtain required authorized signatures on scope of work from
appropriate GSA-BMD Facility Manager, GSA-Environmental Engineering
Manager, and or building landlord, and return the package to GSAPurchasing
h.
GSA-Purchasing shall:
(1)
Sign the scope of work;
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(2)
Assign a purchase order number to the scope of work;
(3)
Transmit purchase order number electronically to Contractor as notice
to proceed, and
(4)
Issue a hard copy confirming purchase order to the Contractor.
The GSA-Purchasing Department will issue all orders and change orders for
data and voice cabling projects. The Contractor shall accept purchase orders
only from the Purchasing Department.
i.
Contractor shall accept scope of work/notice to proceed only from the GSAPurchasing Department, except for emergency repair work. In addition to
GSA-Purchasing, GSA-Communications can give the Contractor work/notice
to proceed for emergency repair work.
j.
Contractor shall immediately place all scope of work/notices to proceed into a
scheduling queue. Rush orders will be noted on scope of work/notice to
proceed and shall be scheduled for work to begin immediately, within three
(3) workdays of receipt. All other work shall be scheduled to begin within ten
(10) workdays unless another date is specified.
k.
Contractor shall submit a written scope of work for all change orders with
labor and material costs itemized in advance of changes. Contractor shall not
be entitled to compensation for any changes or additions unless change or
additions have been authorized in writing by the County. Such changes or
additions shall be handled in the same manner as original orders.
l.
The Contractor shall coordinate the work so as to keep interruptions to
department operations at a minimum.
m.
Upon completion of a project that involves regulated life and safety issues or
impacts building integrity, the Contractor shall notify the CPM who will
make arrangements for an inspection in the presence of the Contractor for the
purpose of determining acceptability of the completed project.
n.
Contractor shall invoice the County monthly for completed projects per the
original scope of work and change orders. No other charges shall be accepted
unless specifically agreed to by the County at the time the job is quoted.
o.
Invoices shall reference specific County purchase order numbers and the
corresponding scope of work number issued for each project.
p.
Labor and materials provided shall be itemized separately on each invoice.
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q.
14.
Contractor shall provide a monthly status report of all cabling jobs in process
to the County Purchasing and Communications Department. Contractor must
participate in monthly meetings with County personnel regarding status of all
projects.
Installation Standards and Procedures
a.
Description
The work covered by this section of the specifications includes all labor
necessary to perform and complete such installation, all materials and
equipment incorporated or to be incorporated in such installation and all
services, facilities, tools and equipment necessary or used to perform and
complete such installation. The work of this section shall include, as
required, but is not limited to, the following:
b.
(1)
Cable trays, distribution rings within telecommunications rooms.
(2)
J-hooks as required outside of the telecommunications rooms.
(3)
Inner duct for fiber optic cable between telecom distribution rooms
and wherever fiber optic cable is run in open spaces or
environments.
(4)
Cable management devices and associated hardware.
(5)
Telecommunications equipment racks and or cabinets complete with
all necessary installation hardware and seismic support.
(6)
Telecommunications copper distribution frames.
(7)
Telecommunications fiber optic distribution frames.
Standards
Except as modified by governing codes and by the contract documents,
comply with the applicable provisions and recommendations of
Construction Specifications Institute (CSI) Division 16, section 16740, lowvoltage electrical specifications.
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c.
Cable Runways
Cable runways in the main telecommunications equipment room, the
telecommunications entrance room and the telecommunications distribution
rooms shall consist of metallic cable runways with a protective coating.
Cable Runway Sizes: All cable runways shall be a minimum of 1½” in
depth regardless of width. The widths of the runway shall be 12”, 15”, 16”,
18” or 20” as required. Should the Contractor choose to propose other sizes
for ease of routing or space limitations, a proposal must be submitted for
approval by the County.
Cable Runway Fittings: All cable runway fittings shall be of the same
manufacturer as the tray. Strut and threaded rod for support may be of a
different manufacturer; however, they must be indicated through the
submittal process.
All clamps, splices, mounting brackets and associated hardware shall be
fastened together using no less than 3/8” nuts and bolts as indicated in
manufacturer’s literature.
d.
(1)
Straight splice hardware shall be used on all corners, “Ts”,
intersections and all overhead telecom room applications.
(2)
Spring splice plates may be incorporated into the cable runway
system for end to end connections only.
(3)
Bonding clamps shall be provided for each individual length of
runway. The runway shall be grounded with #6 AWG greeninsulated copper wire back to the nearest Telecommunications
Grounding Busbar (TGB)
(4)
“L” brackets shall be used for support in combination with strut and
threaded rod and for side wall mounting above distribution frames.
(5)
Stancheon support clamps and “L” brackets shall be used for support
under all raised floors.
(6)
All other support devices shall be incorporated into submittals and
shop drawings for approval prior to installation as required.
Distribution Rings
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Distribution rings shall be constructed of hard plastic and no larger than 4”
in diameter. Distribution rings shall be used on the type 110 distribution
frames for cross-connect wire only.
e.
Vertical Cable Trough for Equipment Racks
Cable troughs for equipment racks shall be bolted to either side of the
equipment rack and shall be sized in coordination with the racks required.
f.
Fiber Optic Inner Duct
(1)
The fiber optic innerduct in conduits and above the ceiling shall
consist of 1¼” poly vinyl chloride (PVC) construction as required.
Smooth wall is preferred but not required. However, Contractor
shall use plenum-rated material where required.
(2)
The fiber optic innerduct below raised floor systems shall consist of
plenum rated construction.
(3)
The Contractor shall provide properly sized and fitted couplings at
all PVC to plenum-rated innerduct transitions.
(4)
Inner duct that is run in cable trays shall be identified with clearly
visible fiber optic warning tags. Tags shall be placed at the point that
innerduct exits a conduit into cable tray and at 10-foot intervals in an
exposed area.
(5)
The fiber optic inner duct shall be marked with the manufacturer’s
name, the product name, dimension, material designation and UL
designation.
All innerduct shall be secured to cable trays for support and
stabilization.
g.
Riser Cable Support Grips
Riser cable supports shall be provided on all floors throughout the riser
system. The Contractor shall submit sample cable support clamps.
h.
J-hooks
(1)
Contractor shall provide seismic support according to applicable
building codes and bracing for all J-hooks and cable trays installed
under this work. J-hooks and cable trays shall be structurally
designed to accommodate cable loads. No other support mechanism
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will be accepted. Comply with Division 1 of the Project
Specifications. Contractor shall provide seismic design calculations
and seismic design drawings prepared by the Contractor’s structural
engineer for coordination and approval by County prior to
fabricating or installing any supports as required. In general,
Contractor shall provide support only from floor slabs, beams,
columns, or structural walls (such as shear walls). Contractor shall
NOT use existing or new partitions to provide either vertical or
lateral design support UNLESS the seismic design calculations and
drawings demonstrate that the partition, either with or without
reinforcement, is able to support the seismic and other loads. Any
proposed reinforcement shall be the responsibility of the Contractor.
Contractor shall coordinate seismic design with architectural,
structural, mechanical, electrical, plumbing, fire protection, and
other trades. (On new construction projects, the General
Contractor’s office shall have a copy of structural plans. These
should be referred to during the entire project.)
i.
(2)
J-hooks shall consist of Cable Cat Clips manufactured by CADDY
for Category 5 cable installations.
(3)
J-hooks shall be hung from beams using CADDY beam clamps and
hardware or from #12AWG ceiling wire.
Equipment Racks/Cabinets
(1)
19 inch Equipment Racks: 7' X 19" bolt-down EIA-standard
equipment rack, with 1¼" X ½" front and rear flange hole pattern,
12-24 threaded holes, brushed aluminum finish, and self-support
base. Contractor shall break out pricing for slab-mounted or raisedfloor-mounted racks.
(2)
The Contractor shall be responsible for coordinating the power strip
requirements for the equipment racks with the County. Each
equipment rack shall require a minimum of (1) 20 amp, 3-wire
dedicated circuit which will be provided under the Electrical work.
The Contractor shall be responsible for coordinating the hook up of
the circuit to the power strip with the Electrical Contractor.
(3)
Vertical cable management raceway shall be placed on each end of
the rack side rails. The raceway shall be single or double sided, as
required, with swing gate type cable restraints. All edges shall be
grommeted for cable protection.
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(4)
Equipment cabinets shall be provided by the Contractor where
applicable and shall be coordinated with the County for approval
prior to installation.
The cabinets shall require 16 AWG metallic construction, tapped 1224 adjustable mounting rails, removable side panels, quick release
doors with key locks, be capable of fan and/or vent mounting and
have power strips installed.
j.
Copper Distribution Frames
All copper distribution frames shall be 110 type.
k.
(1)
The frame shall consist of 100, 300 or 900 pair verticals and include
all distribution rings as required.
(2)
The PBX verticals shall consist of factory pre-terminated 110 type
900 pair frames with tails as required and coordinated with the PBX
Contractor.
(3)
All copper distribution hardware shall be consistent in color and
manufacturer.
Fiber Optic Distribution Frames
The fiber optic distribution frames shall consist of maximum 72-port rackmounted enclosures with the following features:
(1)
16 AWG all steel construction.
(2)
Locking, smoked plexiglass, hinged front door.
(3)
Appropriate number of splice trays for safe and secure storage of all
splices and spare cable.
(4)
SC, ST, or LC six pack bulkheads.
(5)
Dual grounding and ample strain relief lugs.
(6)
Appropriate size cut-outs for cable and or innerduct entry.
(7)
Chip resistant powder coatings.
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15.
Hardware Installation
a.
J-hooks
The Contractor shall be responsible for installing all J-hooks for horizontal
cable support as required.
b.
(1)
All station cable J-hooks shall be mounted no lower than twelve (12)
inches from the slab above the ceiling where accessible.
(2)
J-hooks for all cable runs are to be installed either parallel or
perpendicular to building column lines. Deviations from this policy
are permitted for short distances at the end of a cable run or where
necessary to avoid obstruction.
(3)
All J-hooks will be installed on no more than six-inch (6”) centers.
(4)
Coordinate location of J-hooks with other trades to avoid conflicts
and preserve accessibility.
Innerduct
Innerduct shall be provided for all fiber optic cable runs not internal to the
telecom rooms themselves.
c.
(1)
The innerducts shall route through the conduits, cable trays or
ceiling spaces as required.
(2)
In the telecommunications rooms the innerduct shall be brought to
the fiber optic termination/splice enclosure via the cable tray.
(3)
The innerduct shall be secured to the cable tray every four (4) feet
along all cable tray installations.
(4)
All PVC innerduct shall transition to plenum rated innerduct prior to
installation below raised floor. Telecom Contractor to provide
suitably secure couplings for PVC to plenum transition.
Equipment Racks And Cabinets
Contractor shall:
(1)
Provide 7-foot tall, nominal 19-inch racks as required. Complete
with all necessary hardware.
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d.
(2)
Bolt racks and cabinets to slab (through access floor, where
applicable). Provide and install seismic bracing for racks and
cabinets as required by local building code.
(3)
Bond all equipment racks and cabinets to nearest TGB using #6
AWG green insulated wire.
Riser Cable Support Grips
All vertical backbone cable runs will be via the approved riser cable clamps
and the vertical wire management on the plywood backboards.
e.
Optical Fiber Distribution Frame
Contractor shall:
f.
g.
(1)
Install enclosure in the top of the fiber optic distribution cabinet or
equipment rack as required. Indicate type and location on all shop
drawings.
(2)
Install an enclosure in the top of the equipment rack of each telecom
distribution room including the telecom entrance room. Indicate
type and location on all shop drawings.
(3)
Bond the fiber optic enclosure to the equipment rack or cabinet.
(4)
Install innerduct all the way to all enclosures.
Quantities And Locations Of Items
(1)
The Contractor is responsible for providing the correct quantities of
all materials necessary to accommodate the volume of cable
described in these specifications.
(2)
The location and placement of equipment racks/cabinets and
distribution frames shall be as indicated on the approved shop
drawings or defined in these specifications unless notified in writing
by the County.
Acceptance
Contractor shall not install cabling until after the cable management device
installations have been accepted by the County.
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h.
Record Drawings
The Project record drawings shall show the types and locations of installed
cable management devices, J-hooks, equipment racks, ladder racks and all
supporting hardware.
16.
Telecommunications Copper Cabling and Termination
a.
Description
This section of the specifications addresses the voice and data copper
backbone cables, station cables and interconnect cables required under the
telecommunications contract. The Contractor shall be responsible for the
labor, tools, equipment and services necessary for a complete
telecommunications cable plant as required. The work of this section shall
include but is not limited to the following:
b.
(1)
Twisted pair backbone cabling systems to support voice and data
distribution including cables, termination hardware, splices, and
necessary installation and supporting hardware as required.
(2)
A complete Category 3, 5, and 6 unshielded twisted pair station
cabling system with cables, termination hardware, outlets and
necessary installation and supporting hardware as required.
(3)
The devices that make up the twisted pair data risers shall be
segregated from the devices that make up the twisted pair voice
risers.
Standards
Except as modified by governing codes and by the Contract
Documents, Contractor shall comply with the applicable provisions
and recommendations in the TIA/EIA568-B standard.
c.
Metallic Cable Specifications
(1)
Twisted Pair Backbone Cable (Indoor): The cables consist of 24
AWG thermoplastic insulated conductors formed into binder groups
of 25 pairs. Cable shall be riser rated ARMM.
(a)
Contractor shall develop backbone (riser) diagram for
required pair counts where applicable.
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(b)
Minimum performance specifications: Cables shall meet the
requirements of ANSI/EIA/TIA-568-A for 100-ohm category
3 UTP Multi-pair Backbone Cable.
(c)
Cable construction specifications:
(d)
(e)
(2)
(i)
Core wrap - Polypropylene Film.
(ii)
Shield - Corrugated Aluminum tape bonded to riser
rated jacket.
Cable jacket marking: Must be legible and shall contain the
following information:
(i)
Manufacturer’s name
(ii)
Copper Conductor Gauge
(iii)
Pair Count
(iv)
UL and CSA listing
(v)
Manufacturer’s Trade Mark
(vi)
Category rating
(vii)
Sequential foot markings in four-foot increments
Cable jacket shall be gray with black lettering.
UTP Backbone Outside Plant Filled Cable: The cables consist of 24
AWG insulated conductors formed into binder groups of twenty-five
(25) pairs.
(a)
The Contractor shall be responsible for the design, pair counts
and pair count locations of all outside plant cable systems via
the scope of work and shop drawing process.
(b)
Minimum performance specifications: The cables shall meet
the DC resistance, mutual capacitance, impedance and
attenuation requirements of TIA/EIA-568-A for 100-ohm
category 3 UTP Multi-pair Backbone Cable.
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(c)
(d)
Cable construction specifications:
(i)
Conductor Insulation - DEPIC
(ii)
Filler - Flexgel non-petroleum based
(iii)
Core wrap - Polypropylene Film
(iv)
Shield - Aluminum tape bonded to riser rated jacket
(v)
Jacket - High Density Polyethylene (HDPE)
Cable jacket marking: Must be legible and shall contain the
following information:
(i)
Sequential foot markings, in two-foot increments
(ii)
Cable construction , PIC Filled
(iii)
Conductor Insulation, DEPIC
(iv)
Conductor Gauge, 24
(v)
Sheath Designation, ASP
(vi)
Pair Count
(vii)
Outer Protection, UM
(viii) Manufacturer’s name
(ix)
(3)
Manufacture Date
(e)
Cable jacket shall be black with white lettering.
(f)
Cable shall be Systimax, Bertek, or Uniprise AFMY cable.
UTP Station Cable for voice and data: 4 unshielded twisted pairs of
24 AWG solid copper conductors. Individually insulated conductors
under a common sheath. Cable must be plenum rated (CMP).
(a)
Contractor shall develop telecommunications floor plans for
required quantities and locations.
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(b)
Minimum performance specifications: Must meet
requirements for Category 5E of TIA/EIA-568-B.
(c)
Cable jacket marking: Must be legible and shall contain the
following information:
(d)
(4)
(i)
Manufacturer’s name
(ii)
Copper Conductor Gauge
(iii)
Pair Count
(iv)
UL and CSA listing
(v)
Manufacturer’s Trade Mark
(vi)
Category rating
(vii)
Sequential foot markings in four-foot increments
Voice and Data station cable jacket color shall have black
lettering and the color shall be approved by the County prior
to installation.
Cross-Connect Wire: One, two, three and/or four twisted pair, 24
AWG solid copper conductors. Individual conductors PVC
jacketed. Each conductor provided with unique color code. Must be
UL listed for use as cross-connect wire.
(a)
The first two (2) pair of the "A" (voice) cable shall be crossconnected to the riser cable in sequential order according to
their station identification number as required.
(b)
Minimum performance specifications:
(i)
(5)
Cross-connect wire used on "VOICE" (telephone)
cross-connects must meet the impedance, attenuation
and NEXT requirements for Category 3 Horizontal
Cable of TIA/EIA-568-A.
Data Equipment Inter-Connect Cables: The data equipment interconnect cable must meet the impedance, attenuation and NEXT
requirements for Category 5, 5E, and 6 Horizontal Cable of
TIA/EIA-568-B. The Contractor shall be responsible for
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coordinating all data equipment interconnects with the County prior
to installation.
NOTE:
d.
e.
The Data Equipment Inter-connect Cables for under
floor applications require a plenum rating.
Terminating Blocks – All Telecommunications Rooms
(1)
UTP cable terminating blocks: 110 type termination blocks in 100,
300 or 900 pair wall mount frames to include all mounting hardware,
4 and 5 pair connecting blocks, retainers, wire guides, designation
strips, etc., as required. Must be UL listed.
(2)
The Contractor shall be responsible for providing the required
number of blocks and termination frames for a complete installation.
On new construction this portion of the work shall be detailed on the
shop drawings and reviewed by the County prior to installation.
(3)
Minimum performance specifications: Must meet requirements for
Category 5E, and 6 of TIA/EIA-568-B
Modular Patch Panels
(1)
All RJ45 modular patch panels shall be of an approved manufacturer
and shall consist of no more than 48, Category 5E and 6 ports with a
TIA/EIA T-568B pin-out.
(2)
Minimum performance specifications: Must meet requirements for
Category 5E and 6 of TIA/EIA 568-B.
(3)
Jacks shall be 110/factory PC board constructed or field terminated,
direct connection jacks.
(4)
Patch panels shall be furnished with field installable labels and or
icons and all field installed jacks shall be color coded as required.
(5)
Patch panels shall be installable on standard 19 inch equipment racks
or cabinets as required.
(6)
Should wall mounting be required, fully opening swing racks with
all associated cable management shall be required.
(7)
All hardware shall be UL listed and CSA certified.
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f.
Modular Voice/Data Outlets
NOTE: All 8-position modular jack inserts for voice and data locations are
to be pinned as per TIA/EIA T-568B.
(1)
(2)
(3)
For all voice/data outlets: Outlets shall be of an approved
manufacturer and shall consist of 4 positions for termination of all 4
pair station cables except wall phone and pay phone locations.
(a)
Minimum performance specifications: Must meet
requirements for Category 5E, and 6 of TIA/EIA-568-A.
(b)
Modular jacks shall be furnished with color-coded icons or
jacks for identification.
(c)
All components shall be UL listed and CSA certified.
Wall Mounted outlets/faceplates: In locations with one 4 inch
square box and a single gang plaster ring: One (1), two (2), or (3) 4pair station cables shall be terminated on the following components.
Color to be specified by County per cabling project.
(a)
A flush single gang, 4 port faceplate.
(b)
Three (3) Category 5, 110 type, 568B termination jacks.
(c)
Three (3) blanks placed in the unused ports.
(d)
Black on clear or black on white self-adhesive, computerized
labels. Pre-approved by County.
Systems furniture outlets/faceplates: In locations with system
furniture mounted outlets: Three (3) 4-pair station cables shall be
terminated on the following components.
(a)
Minimum 4 port systems furniture outlet complete with all
required adapters/bezels and mounting hardware. Must fit in
furniture access points.
(b)
Three (3) Category 5E, and 6 - 110 type, 568B termination
jacks.
(c)
One (1) blank placed in the spare port (if required).
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(d)
g.
Black on clear self-adhesive, computerized labels. Preapproved by County.
Splice Module
Straight Splice Modules: twenty-five (25) pair straight splice module for
splicing 22-28 AWG copper conductors.
h.
(1)
Splice modules shall be constructed of plastic resins that meet UL 94
V-0 vertical flame test requirements.
(2)
Splice module construction specifications:
(a)
Self-stripping phosphor bronze contacts.
(b)
Wire Channels.
(c)
Stainless Steel Cut-off blades.
(d)
Test entry ports to permit access without opening or service
interruption.
(3)
Splice module marking: Cover must have a write-on surface for pair
identification.
(4)
Splice modules shall be AT&T 710 4000-DCO Module or
equivalent.
Splice Case
(1)
Fire retardant splice cases shall meet the following specifications:
(a)
Splice cases shall be Avaya 2000FR series splice closures,
and 3M K&B vault closures.
(b)
End caps with hole configurations shall meet cable sheath
diameters without fillers. All unused end-cap holes shall be
plugged.
(c)
Bonding brackets. or L Bracket Bonding Kit. Used for
grounding in fiber optic splice cases.
(d)
Sealant for flooded and filled cables to eliminate the leakage
of the flooding/filling compound.
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Specifications, Terms & Conditions
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(2)
i.
Contractor shall provide proposed splice cases and connectivity
arrangement via the scope of work and shop drawing process.
Wall Phone Outlets
NOTE: All 8-position modular jacks are to be pinned as per TIA/EIAT568-B.
For wall phone outlets:
j.
(1)
Face plates shall be stainless steel or plastic (to be specified by
County per cabling project) with two wall-phone hanging studs.
(2)
Face plate shall have a single 8-pin 8 position jack.
(3)
Wall phone jack shall be an AT&T 630B8 Com Code 104 206 701
or equivalent.
Pay Phone Outlets
For pay phone outlets 48-inch cable whip shall be coiled at 4-inch square
box with single-gang mud ring.
k.
Elevator Phone Connectors
For elevator phone connections in elevator machine rooms, 24-inch cable
whip shall be coiled at 4-inch square box with blank cover plate.
17.
Cable and Wire Installation
a.
General
(1)
The Contractor shall place all backbone cabling in accordance with
these specifications, and required via County approved scope of
work and/or shop drawings as required.
(2)
The Contractor shall install each cable as an uninterrupted conductor
between the designated termination points, unless otherwise directed
by the cable installation specifications. There shall be no splices
installed between the cable points of origin and termination unless
pre-approved by the County.
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b.
(3)
Unless otherwise noted, all cables shall be routed through the
building cable tray/conduit/floor duct system. Contractor to
coordinate all pathway requirements with the appropriate disciplines.
(4)
Cable tags shall be placed as per these specifications. Tags
containing a unique cable ID designator shall be placed on both ends
of all cables, 6 inches from the connector and/or terminal block.
Also label all backbone cables passing through telecommunications
rooms.
(5)
Common cable runs shall be tie-wrapped to supporting devices,
except in the above ceiling cable tray system.
(6)
At the same time cable is pulled into a conduit or floor duct a pull
rope shall also be installed to facilitate future cable pulls along those
pathways.
(7)
The Contractor shall place all station cabling in accordance with
these specifications.
(8)
Contractor shall coordinate also with the Systems Furniture
Contractor to schedule installation of telecommunications cables and
outlets as required.
(9)
Contractor shall provide mounting plates and/or face plates for use
in floor monuments and flush floor boxes. Coordinate with the
Electrical Contractor regarding the exact type to use.
Multi-Pair Riser Cable
Contractor shall install all riser cables in accordance with these
specifications as required. All riser cables shall run from the locations
through the dedicated pathways and spaces identified in the Contractors
scope of work and shop drawings and into their respective
telecommunications rooms. All riser cables shall be "punched down" on
terminating blocks. All riser cables running on cable tray within any
telecommunications room shall be neatly placed and lashed to the
horizontal and vertical tray with cable ties at intervals not to exceed every
two feet (2’) on horizontal runs and every foot (1’) on vertical runs plus all
locations where the cable changes direction.
c.
Multi-Pair Filled Outside Plant Cable
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Specifications, Terms & Conditions
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Contractor shall install filled outside plant cables in accordance with these
specifications as required. Filled outside plant cables shall run as required
for each individual building, through the dedicated conduits and manholes.
All filled outside plant cables shall be "spliced" on 25 pair splice modules
at both ends of the filled cable. Cables running on ladder racking within
the building entrance facilities shall be neatly placed and lashed to the
horizontal and vertical ladder racking with approved straps at intervals not
to exceed every third rung plus all locations where the cable changes
direction.
d.
Station Cables
(1)
From the appropriate telecommunications room, Contractor shall
provide to each workstation outlet, the types and quantities of station
cables as described in this section. Cables shall leave the
telecommunications room via cable tray, conduit or sleeve. Where
an overhead cable leaves the cable tray, County approved J-hooks
shall be installed on centers not exceeding five feet (5') to support
the cables to their respective "stub ups" above the finished ceiling or
appropriate access point. Each cable shall be terminated except for
pay phone and elevator phone locations. All cables shall be
terminated on 100, 300 or 900 pair verticals. All wall, elevator and
emergency phone cables shall be terminated on a miscellaneous
vertical in their respective telecom room.
(2)
At no point shall any station cables be tie-wrapped or fastened to the
cable tray. After cables have exited the cable tray they shall be tie
wrapped with plenum rated tie wraps (where applicable) to the Jhooks. The tie wraps shall be cinched snug around the cable bundle
enough to keep them uniform and in the hooks, but not so tight as to
damage the construction or geometry of the cables themselves. The
tie wrap shall be able to spin freely around the cable bundle.
(3)
System Furniture Work Station Cabling:
(a)
The installation of the workstation cables shall be coordinated
with the system furniture contractor. Prior to the system
furniture installation, the workstation cables shall be pulled
to the access point and left coiled with enough slack to reach
the eventual outlet location. After the systems furniture is
installed and walls/floors are finished, the Contractor shall
pull cables to the outlet locations and complete the cable
installation.
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Specifications, Terms & Conditions
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(b)
(4)
e.
Where system furniture is used, cables shall be routed from
wall and floor access points as coordinated by the
Contractor. The Contractor shall provide appropriate size
spiral wrap or split duct for any cables exposed between the
system furniture and the telecommunications cable access
point. Tie wraps or flexible conduit shall not be accepted.
Contractor to submit sample of spiral wrap or split duct in
the color which is intended for installation.
All station cables shall be installed per the TIA/EIA 568-A standards
for Category 5, 5E and 6 cables and hardware.
Elevator Phone Cables
Contractor will install elevator phone cables to support communications to
each individual elevator. These cables shall be run from each elevator’s
respective elevator machine room to the nearest telecommunications room
as shown on the drawings. These cables shall be treated as any other
horizontal cable. Contractor will leave ten (10) feet of coiled slack in the
elevator equipment room junction box for eventual termination by the
elevator Contractor.
f.
18.
For Pay Phone Locations
(1)
Install pay phone cables to support communications to each
individual pay phone location. These cables shall be run from each
pay phone location to the nearest telecommunications distribution
room. These cables shall be treated as any other horizontal cable.
Leave four (4) feet of coiled slack at the pay phone location.
(2)
Cable shall be terminated directly to terminals within the pay phone
by others.
(3)
Pay phone shall be provided by others.
Splice Installation
a.
Splice Connector Installation
(1)
Contractor will install 25-pair splice connectors per manufactures
instructions and follow manufacture’s common Practice Wire
Joining 710 Splicing System.
(2)
Contractor will label all 25-pair splice connectors with beginning
and ending pair count as well as the Binder Group number.
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Specifications, Terms & Conditions
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b.
c.
d.
e.
Riser Splice Closure Installation
(1)
Contractor will install 2000FR series cases per manufacturer’s
instructions and follow AT&T Practice 633-506-210 2000 Series
Closures Copper Applications Description and Installation.
(2)
Contractor will label all 25-pair splice connectors with beginning
and ending pair count as well as the Binder Group number.
Underground Splice Closure Installation
(1)
Contractor will install 2200UG series splice cases per manufactures
instructions and follow AT&T Practice 633-500-112 2200 Series
Closures Copper Applications Description and Installation.
(2)
Contractor will label all 25-pair splice connectors with beginning
and ending pair count as well as the Binder Group number.
Terminal Block Installation
(1)
Contractor will install 100, 300 or 900 pair wiring blocks and
connector blocks with associated vertical and horizontal cable
management as specified in these specifications.
(2)
Contractor will install pluggable splice connectors and splice cases
at all locations where splices are required.
Cable Terminations
(1)
After dressing the cable to its final location the sheath shall be
removed to a point that allows the conductors to be splayed and
terminated in a neat and uniform fashion. Every effort shall be made
to maintain sheath integrity by removing only as much as is practical
to accomplish termination.
(2)
Cable pair twists shall be maintained according to manufacture
specifications of the point of termination for both Category 3
backbone cables and Category 5, Category 6, workstation cables. At
no time shall cable pairs be untwisted or otherwise altered prior to
termination.
(3)
Contractor shall not bend Category 5, 5E or 6 station cables to a
radius of less than eight (8) times the cable diameter. Kinked cables
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shall be corrected and tested. If they do not pass tests they shall be
replaced. Cables which have had their sheath cut during installation
shall be replaced. Taped cables shall not be accepted.
(4)
f.
g.
Cross-connects shall be terminated according to the twisted pair
metallic cable specifications.
Cross Connects and Patches
(1)
General: The Contractor will perform all necessary cross-connects
and patches. Use cross-connect wire, and/or patch cords as
necessary. Use shortest necessary patch cord lengths, and cut all
cross-connect wire to length, leaving enough slack to form a "2finger loop". After completion of work, dress patch cords and crossconnect wire in cable management apparatus. Do not tie-wrap patch
cords or cross connect wires into bundles. The Contractor is
responsible for all final cross-connect schedules and the related “asbuilt” documentation. Provide printed copies of the cross-connect
schedule to the County and Engineer on completion of the job. Also
provide copies of the schedule in ASCII format on 3½" floppy disk
(or other mutually acceptable media) to the County and Engineer.
(2)
Voice cross-connects: The Contractor shall be responsible for crossconnecting two (2) pair of the voice "A" cable to the riser and back
to the main distribution frame. All cross connects shall be done in
sequential order. The Contractor shall be responsible for developing
the cross-connect schedules and providing the final documents to the
County. The cross-connect schedules shall be required three (3)
weeks prior to cut-over so as the PBX Contractor may incorporate
the information into their cut-sheets or as required.
(3)
Data patches: The Contractor shall coordinate with the County and
provide a schedule for patching the data cable to the County
provided switch/router. After review of the schedules by the
County, the Contractor shall provide an approved patch cable from
the appropriate switch or hub port and route through the cable
management system in accordance with the Category 5 termination
procedures addressed in this specification.
Connector Installation
(1)
The Contractor shall provide all cable connectors as indicated in this
specification section.
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(2)
h.
i.
The provision and termination of connectors for each cable shall be
done as follows:
(a)
Where connector types are identified in the specifications, the
Contractor shall provide the specified connectors on the
specified cables. Installation of the connectors shall be in
accordance with the manufacturer's printed instructions.
(b)
All installed connectors, regardless of type, method of
procurement or permanency, shall be adequately protected
during and after installation.
Cable Identification
(1)
Contractor shall provide cable labels of a type or style specified
herein. Each label shall be pre-printed with the appropriate cable
number as indicated. Hand written cable labels are not acceptable.
(2)
If, at any time during the job, the cable tag becomes illegible or
removed for whatever reason, the Contractor shall immediately
replace it with a duplicate pre-printed cable tag at the Contractors
expense.
(3)
All cable tags shall be easily accessible, both physically and
visually, upon completion of the job.
Quantities and Placement of Items
(1)
Location and placement of termination blocks, splice boxes, patch
panels and other distribution hardware shall be as shown on the
drawings or defined herein.
(2)
Unless otherwise noted, quantities of blocks, racks, splice boxes and
patch panels, etc. shown on the drawings are illustrative only and are
meant to indicate the general configuration of the work. The
Contractor is responsible for providing the correct quantities of
blocks, racks, patch panels, connectors etc. necessary to terminate,
cross connect and patch the volume of cable required for each
individual project and in accordance with these specifications.
Where less than all of the capacity of a terminal block, patch panel,
etc. is used to terminate cables, the Contractor shall provide the
County with the number of connecting blocks, coupling panels,
couplings, etc. to completely fit out the terminal block, patch panel,
etc.
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j.
Cable Testing
(1)
At a minimum, the Contractor shall test, as described below, all
metallic and optical fiber cables installed under these specifications.
Contractor shall also perform those system specific tests required by
the individual system specification sections.
(2)
Pre-installation testing:
(3)
(a)
Visually inspect all cables, cable reels, and shipping cartons
to detect cable damage incurred during shipping and
transport. Return visibly damaged items to the manufacturer.
(b)
Where post-manufacture test data has been provided by the
manufacturer on the reel or shipping carton, submit copies to
the County prior to installing cables.
(c)
Mark reels as tested/inspected and submit associated test
results to County.
(d)
Do not install any cable with less than the manufacturer’s
guaranteed number of serviceable conductors or fibers.
Post installation testing:
(a)
Conduct cable testing as described below upon completion of
installation. Test fully completed systems only. Piecemeal
testing is not acceptable.
(b)
Remove all defective cables from pathways system. Do not
abandon cables in place.
(4)
The County reserves the right to observe the conduct of any or all
portions of the testing process.
(5)
The County further reserves the right to conduct, using Contractor
equipment and labor, a random re-test of up to thirty percent (30%)
of the cable plant to confirm documented test results.
(6)
All test results and corrective procedures are to be documented and
submitted to the County within five (5) working days of test
completion.
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Specifications, Terms & Conditions
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(7)
(8)
(a)
Prior to testing, Contractor will submit for review and
approval copies of test report forms proposed for use.
(b)
Each test report form shall contain the following general
information: date of preparation, date of test, project name,
Contractor’s name, media type, make, model and serial
Number of test equipment used, date of last calibration and
names of test crew.
(c)
Paired and multi-conductor metallic cable test reports: as a
minimum, shall also provide: cable number, cable type, pair
or conductor count, individual pair or conductor numbers,
number of cross connects and/or patches in each pair, results
of each test for each pair or conductor, total number of
serviceable pairs or conductors in cable.
Paired and multi-conductor riser metallic cables:
(a)
After terminating and splicing the cables, Contractor will test
all cable pairs for continuity, ground fault, proper crossconnection, shorts and crossed pairs.
(b)
After installing cross-connects, Contractor will perform endto-end testing of each cross-connected cable pair for
continuity, ground fault, proper cross-connection, shorts and
crossed pairs.
(c)
For multi-pair cables: For 50 pair or smaller, Contractor will
replace entire cable if bad pair or conductor is found. For
larger pair count cables, replace if more than 2% of pairs are
bad.
Recommended test equipment (obtain approval of County prior to
using substitute test equipment):
(a)
(9)
Independent Technologies - Test All 25
Paired and multi-conductor metallic workstation cables:
(a)
After terminating both ends of all UTP cables, but before any
cross-connects are installed, Contractor will test all UTP
copper station cables for near end cross-talk (NEXT) to 100
MHz, attenuation, resistance, impedance, length, wire map
and capacitance measurements. All testing of Category 5
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Specifications, Terms & Conditions
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cables shall be in accordance with TIA/EIA-568-A
requirements for Level 2 bi-directional testing.
(b)
(10)
Contractor will submit the following information regarding the UTP
station cable testing:
(a)
(11)
k.
After installing cross-connects, Contractor will perform endto-end testing of each cross-connected cable pair for
continuity, ground fault, proper cross-connection, shorts and
crossed pairs.
Cable number, cable type, pair or conductor count, individual
pair or conductor numbers, number of cross connects and/or
patches in each pair, results of each test for each pair or
conductor, total number of serviceable pairs or conductors in
cable.
Contractor will use recommended test equipment below and obtain
approval of County prior to using substitute test equipment:
(a)
Fluke Networks DSP-4000 or better
(b)
Microtest- Penta Scanner
(c)
Wavetek-LANTEK PRO XL
(12)
Recommended test equipment: Contractor will use the test
equipment recommended in the individual system specification
sections. Contractor will obtain approval of County prior to using
substitute test equipment.
(13)
The Contractor shall not install cross-connects until after the station
cable test results have been reviewed and approved by the County.
Record Drawings
The project record drawings shall show the types, locations and pair counts
of installed backbone and workstation:
(1)
Cables
(2)
Terminal blocks
(3)
Splices
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(4)
19.
Outlets
Fiber Optic Cabling and Termination
a.
Description
This section of the specifications addresses the fiber optic backbone cables,
station cables and interconnect cables required under the
telecommunications contract. The Contractor shall be responsible for the
labor, tools, equipment and services necessary for a complete
telecommunications fiber optic cable plant as specified herein. The work of
this section shall include but is not limited to the following:
b.
(1)
A complete fiber optic cabling system with cables, termination
hardware, splices and necessary installation hardware as required in
the specifications and per each project scope of work.
(2)
The Contractor shall be responsible for providing a complete fiber
optic backbone distribution and riser diagram and scope of work for
County approval prior to commencement of work.
Standards
Except as modified by governing codes and by the Contract Documents,
Contractor will comply with the applicable provisions and
recommendations.
(1)
c.
TIA/EIA-568-B, "Commercial Building Telecommunications
Wiring Standard, ANSI/TIA/EIA 606 Administration Standard for
the Telecommunications Infrastructure of Commercial Buildings,
and ANSI/TIA/EIA 607 Commercial Building Grounding and
Bonding Requirements for Telecommunications.
Fiber Optic Cable Specifications
(1)
General Fiber Optic Cable Requirements:
The cable manufacturer shall guarantee the supplied cable will meet
the specifications covering latest following standards and network
applications:
(a)
IEEE 802.3 FOIRL
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Specifications, Terms & Conditions
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(2)
(b)
IEEE 802.3 10BaseF
10 Mbps
(c)
FDDI
100 Mbps
(d)
ATM
155 Mbps
Multimode Fiber Optic Riser Cable Requirements:
(a)
(b)
(c)
Fiber Optics specifications:
(i)
Fiber Type - Multimode.
(ii)
Fiber material - Corning LNF 62.5/125 or Systimax
62.5/125.
(iii)
Buffer - 900 um, mechanically strippable PVC.
(iv)
Fiber strength - 100 kpsi minimum.
(v)
Color code - EIA/TIA - 598, color coding for fiber
optic cables.
Cable construction specifications:
(i)
Core - Buffered fibers shall be supported in Arimid
yarn matrix.
(ii)
Armor - None.
(iii)
Jacket - UV and Sunlight resistant PVC.
(iv)
Cable listing - UL OFNR, CSA FT-4.
Cable jacket marking: Must be legible and shall contain the
following information:
(i)
Manufacturer’s name.
(ii)
Fiber size, 62.5/125 or 50-micron.
(iii)
Fiber Grade: Enhanced
(iv)
UL and CSA listing (MUST be suitable for the
application).
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(3)
(v)
Manufacturer’s Trade Mark.
(vi)
Sequential foot markings, in four-foot increments.
(d)
Cable jacket shall be orange with black lettering.
(e)
Minimum performance specifications as follows:
(i)
Maximum attenuation: 3.2 dB/km @ 850 nm, 0.9
dB/km @ 1300 nm
(ii)
Minimum bandwidth: 200 MHz-km @ 850 nm, 600
MHz-km @ 1300 nm
Multimode Fiber Optic Outside Plant Cable Requirements:
(a)
(b)
Fiber Optics specifications:
(i)
Fiber Type - Multimode
(ii)
Fiber material - Corning LNF 62.5/125 or AT&T
62.5/125
(iii)
Coating - 50 um, acrylate
(iv)
Fiber strength - 110 kpsi minimum
(v)
Color code - EIA/TIA - 598, color coding for fiber
optic cables
Cable construction specifications:
(i)
Core - Flooded core.
(ii)
Buffer tubes - Gel filled.
(iii)
Armor - None, full dielectric construction.
(iv)
Jacket - UV and Sunlight resistant MDPE.
(v)
Cable listing - UL OFN.
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Specifications, Terms & Conditions
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(c)
(4)
Cable jacket marking: Must be legible and shall contain the
following information:
(i)
Manufactures name
(ii)
Fiber size, 62.5/125 or 50-micron
(iii)
Fiber Grade: Enhanced
(iv)
UL and CSA listing (MUST be suitable for the
application)
(v)
Manufactures Trade Mark
(vi)
Sequential foot markings, in two foot increments
(d)
Cable jacket shall be Black with White lettering
(e)
Minimum performance specifications as follows:
(i)
Maximum attenuation: 3.2 dB/km @ 850 nm, 0.9
dB/km @ 1300 nm
(ii)
Minimum bandwidth: 200 MHz-km @ 850 nm, 600
MHz-km @ 1300 nm
Single Mode Fiber Optic Outside Plant Cable Requirements:
(a)
(b)
Fiber Optics specifications:
(i)
Fiber Type - Single Mode
(ii)
Fiber material - Corning LNF 9.3/125 or Systimax
9.3/125
(iii)
Coating - 250 um, acrylate
(iv)
Fiber strength - 110 kpsi minimum
(v)
Color code - EIA/TIA - 598, color coding for fiber
optic cables
Cable construction specifications:
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(c)
(i)
Core - Flooded core
(ii)
Buffer tubes - Gel filled
(iii)
Armor - None, full dielectric construction
(iv)
Jacket - UV and Sunlight resistant MDPE
(v)
Cable listing - UL OFN
Cable jacket marking must be legible and shall contain the
following information:
(i)
Manufactures name
(ii)
Fiber size, 62.5/125 or 50-micron
(iii)
Fiber Grade
(iv)
UL and CSA listing (MUST be suitable for the
application)
(v)
Manufacturer’s Trade Mark
(vi)
Sequential foot markings, in two-foot increments
(d)
Cable jacket shall be Black with White lettering
(e)
Minimum performance specifications as follows:
(i)
d.
Maximum attenuation: 0.5 dB/km @ 1310 and 0.4
dB/km 1550
Connectors and Adapters
(1)
Optical Fiber, Multi-mode: Ceramic tipped, bayonet mount
(LC-style) connectors. Suitable for use with specified multi-mode
optical fiber. Maximum insertion loss across mated pair: less than
0.8 dB. Suitable for field installation.
(2)
Optical Fiber, Single Mode:
(a)
Ceramic tipped, bayonet mount (ST/PC-style) connectors,
with factory-attached "pig tail"
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(b)
(c)
e.
Suitable for fusion splicing specified single-mode optical
fiber
Maximum insertion loss across mated pair: less than 0.8 dB
Patch Cords
Multimode Fiber Optic Patch Cords:
(1)
(2)
(3)
(4)
Fiber Optics specifications:
(a)
Fiber Type - Multimode
(b)
Fiber material - Corning LNF 62.5/125 or Avaya 62.5/125
(c)
Buffer - 900 um, mechanically stripable PVC
(d)
Fiber strength - 100 kpsi minimum
(e)
Duplex
Cable construction specifications:
(a)
Duplex Zipcord - Buffered fibers shall be supported in
Arimid yarn matrix
(b)
Cable listing - UL OFN
Cable jacket marking must be legible and shall contain the following
information:
(a)
Manufacturer’s name
(b)
Fiber size, 62.5/125 or 50-micron
(c)
Fiber Grade: Enhanced
(d)
UL and CSA listing (MUST be suitable for the application)
(e)
Manufacturer’s Trade Mark
(f)
Sequential foot markings, in four foot increments
Cable jacket shall be orange with black lettering
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(5)
f.
Minimum performance specifications as follows:
(a)
Maximum attenuation: 3.2 dB/km @ 850 nm, 0.9 dB/km @
1300 nm
(b)
Minimum Bandwidth: 200 MHz-km @ 850 nm, 600 MHzkm @ 1300 nm
Splices
(1)
Multimode and single mode fiber optic cable splicing shall be fusion
splicing.
(2)
Multimode and single mode flooded fiber optic cables shall be
spliced to riser rated dry fiber optic cables at the building entrance
points.
(3)
(a)
Splice cases shall be Avaya, Siecor, 3M
(b)
Provide end caps with hole configurations to meet cable
sheath diameters without fillers.
(c)
Provide plugs for all unused end cap holes.
(d)
Provide sealant for flooded and filled cables to eliminate the
leakage of the flooding/filling compound.
(e)
Metal trays shall be used to hold all fusion splices.
(f)
Fiber optic cables shall be labeled at the Fusion splice tray.
Single mode pre terminated fiber optic pigtails shall be spliced to
riser rated and or flooded outside plant fiber optic cables as required.
(a)
Rack mounted splice tray enclosures shall be by the same
manufacturer as the fiber optic connector panels.
(b)
Provide sealant for flooded and filled cables to eliminate the
leakage of the flooding/filling compound.
(c)
Metal trays shall be used to hold all fusion splices.
(d)
Fiber optic cables shall be labeled at the Fusion splice tray.
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g.
Fiber Optic Distribution Frames
Optical Fiber Main Distribution Frame shall be free standing, 19-inch bay,
84 inches in height, containing 72-port connector termination modules,
splicing modules and patch cable storage modules. Building entrance fiber
optic cables shall be segregated from building distribution fiber optic
cables.
h.
Fiber Optic Patch Panels
(1)
i.
Optical Fiber Patch Panels shall be:
(a)
Fully enclosed cable management tray type patch panel
(b)
Rack mountable in 19-inch relay racks as shown on drawings
(c)
Front and rear access (front access only for wall mounted)
(d)
Complete with all necessary cable clamps, couplings and
connector bulkheads
(2)
Fiber optic cables shall be terminated in cable management trays.
(3)
Fiber optic patch panels shall have a plexiglass latching front panel.
Labeling and connectors shall be clearly visible with front panel
open or closed.
(4)
Fiber optic patch panels shall accept a variety of interchangeable
bulkheads including ST, SC, LC, FDDI as well as attenuators.
(5)
Fiber optic patch panels shall provide a splice tray option.
Fiber Optic Cable Installation
(1)
General
The Contractor shall place all optical fiber backbone cabling in
accordance with these specifications, and as required via the scope
of work and shop drawing approval process.
(2)
Optical Fiber Backbone Cables
Place between the optical fiber Main Distribution Frame (MDF) and
the telecommunications distribution rooms as required via the scope
of work and shop drawing approval process.
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(3)
Optical Fiber Connector Panels
Multimode optical fiber cables shall enter the fiber optic connector
panels from the top rear side of the panel enclosure.
The fiber optic connector panels shall be mounted in the 19-inch
equipment racks. The top of the panels shall start at 72 inches above
the finished floor.
(4)
Connector Installation
Terminate both ends of each multimode fiber with an ST connector,
as per manufacturer’s recommendations. After termination, mount
all connectors in patch panels.
(5)
Cable Identification
Identify all optical fiber cables in accordance with the Contractors
approved submittal.
(6)
Patch Cables
Provide duplex fiber optic patch cords as required via the scope of
work and County approval process.
(7)
Cable Terminations
Fiber Optic cables: After dressing the cable to its final destination,
sheath shall be removed to a point that allows the conductors to be
splayed and terminated in a neat and uniform fashion. At this point
all fibers shall be terminated in strict compliance with the
manufacturer’s submitted instructions.
(8)
Cable Testing
(a)
Pre-installation testing:
(i)
Optical fiber cables: Contractor will perform visible
light continuity check on each fiber. If one end is not
accessible, perform OTDR test to assure fiber
continuity.
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(b)
(c)
Post installation testing:
(i)
After installation of connectors, Contractor will
visually inspect each fiber end-face at 10X
magnification. Refinish fibers with visible defects
and/or striations in the core area.
(ii)
Contractor will perform end-to-end, bi-directional
attenuation (loss) test for each fiber strand at 850nm
and 1300nm wavelengths. Conduct tests in
accordance with TIA/EIA-568-A, Method B and with
test instrument manufacturer’s printed instructions.
(iii)
Contractor will demonstrate that measured link loss
does not exceed the "worst case" allowable loss which
is defined as the sum of: the connector losses (based
on the number of mated connector pairs at the
TIA/EIA-568-A maximum allowable loss of 1.0 dB
per mated pair) and the optical fiber loss (based on
length and the TIA/EIA-568-A maximum allowable
loss (3.75 dB/km @ 850 nm and 1.5 dB/km @ 1300
nm.
(iv)
Strands whose measured attenuation fall outside the
acceptable range shall be subject to further inspection
and testing to determine the nature of the fault. At a
minimum, an OTDR shall be used to: determine the
true loss for each connector pair, the exact length of
the fiber and to identify the presence of any core
damage.
(v)
Faults related to connectorization shall be corrected,
and the fiber re-tested as stated in paragraph 3.08.B.2
above, until acceptable attenuation measurements are
recorded.
(vi)
Where defects are found to be inherent in the fiber
itself: replace any cable having fewer than the
manufacturer’s guaranteed number of serviceable
fibers.
In addition to the information required by Specification
Section 16740, Contractor will submit the following
information regarding the optical fiber cable testing:
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(i)
(9)
(10)
Cable number, fiber count, individual fiber numbers,
connector types, number of connectors/patches,
calculated maximum link loss, length of run, measured
link loss for each fiber.
Contractor will use recommended test equipment and obtain
approval of County prior to using substitute test equipment:
(a)
Optical fiber power meter and Light Source: Siecor
CPM-850/1300 meter and OS-100D Light Source, or
equivalent.
(b)
OTDR: Tektronix TFP2 Fiber Master, Laser Precision
TD-2000 or equivalent with 850nm and 1300nm emitter
modules and hard copy printout, or equal.
(c)
Optical fiber inspection scope: Cambridge Instruments 10X
fiber scope or equivalent.
Acceptance
Upon receipt of the Contractor's documentation of cable testing, the
County shall review/observe the installation and randomly request
tests of the cables/wires installed. Once the testing has been
completed and the County is satisfied that all work is in accordance
with the Contract Documents, the County shall notify the Contractor
in writing via the sign-off sheet.
(11)
Record Drawings
The Project record drawings shall show the types, locations and
counts of installed:
(a)
Cables
(b)
Splices
(c)
Patch panels
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20.
Telecommunications Grounding and Bonding
a.
Description
The work covered by this section of the Specifications includes all labor
necessary to perform and complete such construction, all materials and
equipment incorporated or to be incorporated in such construction and all
services, facilities, tools and equipment necessary or used to perform and
complete such construction. The work of this section shall include, but is
not limited to, the following:
b.
(1)
Bond all cable tray segments and equipment racks to the ground bar
in each telecommunications room as required.
(2)
Bond all armored cable sheaths to the ground bar in each
telecommunications room as required.
Grounding Conductors
Ground Wire: Minimum # 6 AWG THHN. Must be UL listed.
(1)
(2)
c.
d.
Cable jacket marking: Must be legible and shall contain the
following information:
(a)
Manufactures name
(b)
Copper Conductor Gauge
(c)
UL listing
Cable jacket shall be green with black lettering.
Cable Connectors (Lugs)
(1)
Connectors for conductors #6 AWG and smaller shall be standard
barrel, single hole, compression type lug.
(2)
Connectors for conductors larger than #6 AWG shall be long barrel,
dual hole, compression type lug.
Cable and Wire Installation
General: Follow ANSI/TIA/EIA-607 standards.
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e.
f.
g.
(1)
The Contractor shall provide a #6 AWG ground wire from each
telecommunications equipment rack/cabinet to the nearest length of
ladder rack as required. The Contractor shall be responsible for the
associated grounding kits for the equipment racks/cabinets. Run
ground wire on the Contractor provided cable management and
pathways.
(2)
The Contractor shall provide one (1) #6 AWG grounding wire from
the Contractor provided cable tray to the telecommunications ground
bus located in the respective telecommunications room as required.
(3)
The Contractor shall provide a #6 AWG grounding jumper or 6"
braided jumper at each cable tray junction to provide a continuous
ground path from the ladder rack to the telecommunications ground
bus. The jumpers shall be bolted through the cable tray side rail. On
painted cable tray the paint shall be scraped off at the point of
jumper connection to insure a clean contact between the jumper and
the cable tray. There shall be no splices or mechanical couplers
installed between the wire points of origin and termination.
Connector Installation
(1)
The Contractor shall furnish and install all ground wire connectors
as indicated herein, as required.
(2)
Connectors shall be crimped on to ground cables
Cable Identification
(1)
The Contractor shall be responsible for labeling each ground wire
with a typed, self adhesive marker indicating the particular
equipment association and the lead number beginning with "1" in
each telecommunication’s room.
(2)
Ground leads between sections of cable tray and to the equipment
rack need not be labeled. All other ground leads shall be labeled.
Quantities of Ground Wire
(1)
Location and placement of grounding and bonding wires and
components shall be within the telecommunications rooms.
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(2)
h.
The Contractor is responsible for providing the correct quantities of
materials to construct grounding and bonding systems that meet the
intent of these specifications and the relevant codes.
Cable Testing
As a minimum, the Contractor shall test for continuity between the object
that is being bonded to and the ground bar in the telecommunication’s
room, on all Ground Cables.
i.
Acceptance
Upon receipt of the Contractor's documentation of cable testing, the County
will review/observe the installation and randomly request tests of the
cables/wires installed. Once the testing has been completed and the County
is satisfied that all work is in accordance with the Contract Documents, the
County shall notify the Contractor in writing via the sign-off sheet.
j.
Record Drawings
Project record drawings shall show the types and locations of installed
grounding and bonding conductors.
21.
Fire Stops
a.
Description
The work covered by this section of the Specifications includes the labor
necessary to perform and complete such construction, the materials and
equipment incorporated or to be incorporated in such construction and the
services, facilities, tools and equipment necessary or used to perform and
complete such construction. The work of this section shall include, but is
not limited to, the following:
(1)
Fire stopping of telecommunication conduits penetrating or passing
through fire rated walls and/or floors.
(2)
Fire stopping of telecommunication sleeves penetrating rated walls
or floors.
(3)
Fire stopping of telecommunication cable trays penetrating rated
walls.
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b.
Standards
The fire stopping methods used for this project shall fully comply with their
associated Underwriters' Laboratory Inc. fire stop system. The Contractor
shall submit complete fire stop systems documentation for each type of fire
stop system intended for this project.
c.
Materials
Fire stop material shall be used to seal penetrations of cables, conduits,
cable trays, etc. through fire-rated floors, walls and partitions.
Minimum performance requirements: Must meet or exceed testing
requirements of Underwriters' Laboratories Inc., applicable fire stop
system. Must be installed in accordance with UL fire stop system numbers
appropriate for the application and in accordance with manufacturer’s
instructions.
d.
e.
Fire Stop Installation - General
(1)
Contractor shall provide fire-resistant materials of a type and
composition necessary to restore fire ratings to all wall, floor or
ceiling penetrations. All materials shall be UL classified and meet
NEC and local codes.
(2)
All penetrations through fire rated floors and walls shall be sealed to
prevent the passage of smoke, fire, toxic gas or water through the
penetration either before, during or after a fire. The fire rating of the
penetration seal shall be at least that of the floor or wall into which it
is installed, so that the original fire rating of the floor or wall is
maintained as required by Article 300-21 of the National Electric
Code. Also install fire stops at any other locations indicated in the
Specifications or Drawings.
Fire Stop – Penetration Sealant – Conduits & Sleeves
(1)
No flammable material may be used to line the chase or hole in
which the fire stops material is to be installed.
(2)
When damming materials are to be left in place after the seal is
complete, all such materials shall be non-flammable.
(3)
The sealant shall be applied to the opening as per the manufacturer’s
printed instructions. No cables may be left touching each other,
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thereby allowing voids to form in the fire stop, unless explicitly
allowed by the fire stop material manufacturer and the applicable UL
fire stop system.
(4)
The sealant shall remain resilient and pliable to allow for the
removal and/or addition of cable without the necessity of drilling
holes. It shall adhere to itself perfectly to allow any and all repairs
to be made with the same material. It shall allow for vibration,
expansion and/or contraction of anything passing through the
penetration without affecting the seal, or cracking, crumbling and
spalling.
(5)
When sealant is injected into a penetration, the material shall
completely surround all the items within the penetration and
maintain pressure against the walls of the penetration as well as the
pass-through items. The material shall cure within five minutes and
be fire resistant at that time. No heat shall be required to further
expand the material to prevent the passage of fire and smoke or
water.
(6)
Use of the following UL listed system is recommended. Contractor
shall coordinate with the County prior to any installation of fire
stopping materials.
(a)
f.
Fire Stop – Penetration Sealant – Framed Partition Openings
(1)
Contractor shall install fire stop materials in the framed openings
through fire rated partitions per approved submitted drawings.
(2)
Contractor shall install the fire stop system in accordance with the
manufacturer's instructions and local codes.
(3)
Use of the following UL listed system is recommended. Contractor
shall coordinate with the County prior to any installation of firestopping materials.
(a)
g.
System No. CAJ3030 (Formerly System No.320)
System No. WL4004 (Formerly System No. 520)
Acceptance
Upon receipt of the Contractor's documentation of fire stop installation, the
County will review/observe the installation. Once the County is satisfied
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that all work is in accordance with the Contract Documents, the County
shall notify the Contractor in writing.
h.
Record Drawings
Project record drawings shall show the types and locations of installed fire
stop systems.
22.
Telecommunications Cabling Schedule
a.
Description
The work covered by this section of the Specifications includes all labor
necessary to perform and complete such installation, all materials and
equipment incorporated or to be incorporated in such installation and all
services, facilities, tools and equipment necessary or used to perform such
installation. The work of this section shall include, but is not limited to, the
following:
b.
(1)
The preparation and use of telecommunications cabling schedules.
(2)
Cable placement, cross-connect and interconnect schedules shall be
provided by the Contractor to indicate the details of how cables are
installed, labeled, terminated and cross-connected.
Cabling Schedules
(1)
For jobs involving 100 or more drops, the Contractor shall provide
cabling schedules detailing the following information:
(a)
Voice: Workstation cable identification, copper riser pair
cross-connect counts, telephone system port cross-connect
identification and the type of voice service on each cable as
required.
(b)
Data: Workstation cable identification, either the copper riser
cross-connect pair count or the concentrator/hub port
interconnect identification and the type of data service on
each cable as required.
(c)
Fiber Optic cables: Cable strand counts and port identifiers
for each individual fiber optic cable, its beginning and ending
locations and the type of service on each cable as required.
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(2)
F.
The Contractor shall be responsible for coordinating with the County
as to the type of media on which the cabling schedules and
documentation shall be provided.
DEBARMENT/SUSPENSION POLICY:
In order to prohibit the procurement of any goods or services ultimately funded by
Federal awards from debarred, suspended or otherwise excluded parties, each bidder will
be screened at the time of RFP response to ensure bidder, its principal and their named
subcontractors are not debarred, suspended or otherwise excluded by the United States
Government in compliance with the requirements of 7 Code of Federal Regulations
(CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and
Executive Order 12549.
 The County will verify bidder, its principal and their named subcontractors are not
on the Federal debarred, suspended or otherwise excluded list of vendors located
at www.epls.gov; and
 Bidders are to complete a Debarment and Suspension Certification form, Exhibit
N attached, certifying bidder, its principal and their named subcontractors are not
debarred, suspended or otherwise excluded by the United States Government.
G.
GENERAL ENVIRONMENTAL REQUIREMENTS: The requirements outlined in this
section apply to all product categories contained in this bid.
1.
Measure D Requirements:
It is the objective of the County to purchase products with the lowest overall
environmental impact from manufacturing through end of life and to procure
services that achieve this same objective. To meet this objective, environmental
factors and product attributes are evaluated in the procurement process. The
County is mandated under Measure D to divert seventy five percent (75%) of
material from landfill by the year 2010 through recycling and source reduction and
to encourage markets for environmentally preferable goods through its
procurement process.
2.
Regulatory Compliance:
Manufacturers and service providers will be in compliance with all local, state,
and federal environmental and worker health and safety regulations that apply to
their operation.
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3.
Persistent Bioaccumulative Toxins:
In January 2002, the County passed a resolution “to encourage the reduction and
where feasible, the elimination of [persistent, bioaccumulative and toxic chemical]
(PBT) emissions…” The United States Environmental Protection Agency has
established a list of twelve priority PBTs including dioxins, polychlorinated
biphenyls, mercury and its compounds, lead and others. The most current list can
be found at the EPA’s website at www.epa.gov/opptintr/pbt/. Additionally, PBTs
are listed in the CCR in Section 66261.24.
Contractors must provide products and services that allow the County to comply
with the PBT Resolution and must complete the certification statement included in
the Attachments. The Resolution requires that the County eliminate and reduce
the procurement of products and services which contain or cause the generation
and release of PBTs into the environment during their manufacture, use, or
destruction/disposal. Bidders should provide products that do not contain, use, or
generate PBTs. If no alternative materials are available, Bidders should notify the
County in writing prior to providing such materials to the County or using these
materials when providing services to the County.
H.
SUBMITTALS/DELIVERABLES
1.
The Contractor shall be responsible for providing submittals for all equipment,
cable, hardware etc., intended for use or installation under any contract to be
entered into and its scope of work. Submittals shall include but not be limited to,
schedules, catalogs, product data, shop drawings, plans, test reports and any other
pertinent information for review by the County as required for each project. The
cost of these items shall be included in price quotes submitted to the County. The
Contractor shall:
a.
Refer to the National Electric Code for General Construction Specifications
on all New Construction Projects for general conditions relating to
submittals as required.
b.
In order to speed up the submittal review process and material purchasing
process, the Contractor shall issue its submittals in one complete package
for each project. The package shall indicate all products intended for use
on any given project during the term of any contract entered into and shall
be kept on file in the County offices. The Contractor shall be responsible
for coordinating all submittals with its related elements of installation. The
Contractor shall be responsible for any delays due to incomplete/ rejected
submittals. The Contractor shall be required to stamp the submittals indicating complete review by the PM/PMA. Any new products being
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proposed throughout the life of any contract to be entered into shall require
approval through the same process.
c.
2.
All samples, catalogs, drawings, specifications, pamphlets or other
documents submitted for review shall be specific and clearly identified in
ink. Data of a general nature will not be accepted.
Shop Drawings, Cable Routes, Plans and Specifications:
a.
If requested by County, shop drawings or sketches shall be submitted by
Contractor for specified cable projects. The drawings will be reviewed for
pathways of potentially dangerous hazardous material by GSAEnvironmental Engineering Manager or designee.
b.
Cable projects that involve regulated life and safety issues or affect building
integrity require the Contractor to provide plans and specifications that have
been signed by a Professional Engineer (PE).
c.
Shop drawings and plans and specifications shall consist of one (1) set of
reproducible and three (3) sets of blue line drawings, diagrams, schedules,
and other data specially prepared for the work, as required, by the Contractor
or any subcontractor, manufacturer, supplier or distributor to illustrate details
of the work as required.
d.
Upon request by the County, shop drawings and plans and specifications
shall also be prepared using Computer Aided Design (CAD) and submitted
on diskette.
e.
Contractor shall submit shop drawings, plans and specifications and
manufacturer's data for the following items in accordance with the Contract
Documents Series of Specification Sections:
(1)
Floor plans showing point to point cabling diagrams for all cabling,
indicating routing of cabling to be installed and locations of J-hooks;
(2)
Riser diagrams showing types, quantities, and routing of all
backbone cabling;
(3)
Detailed plan views and elevations of telecommunication rooms
showing all terminal blocks, equipment racks, cabinets, patch panels,
etc, and
(4)
The shop drawings must show evidence of coordination with other
trades.
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3.
f.
All drawings, plans and specifications shall be submitted in coordination
with the overall construction schedule and field requirements to allow
ample time for review and re-submittal as may be required. All submittals
shall be complete and contain all required and detailed information.
g.
Contractor shall not reproduce contract documents or copy standard
information as the basis of shop drawings.
h.
Contractor is responsible for furnishing proper dimensions, weight,
capacities, sizes, quantity, quality, and installation details to perform
efficiently the requirements and intent of any contract entered into.
Acceptance of any submitted data or shop drawings shall not relieve the
Contractor from the above responsibility for errors, omissions or
inadequacies of any sort.
i.
Each shop drawing, plan and specification shall contain the date of
preparation, job title, PE signature (as required) and reference to the
applicable drawing and specification article.
j.
Individual shop drawing submittals shall be provided for each specific
material, system or equipment as identified herein. Submittals provided
other than in this manner will be returned without review.
Construction Reports (New Construction Projects):
a.
On large remodel or multi-phase projects, Contractor shall prepare a weekly
construction report concerning events at the site, as required, and shall
submit duplicate copies to the County at weekly intervals, as required.
b.
Weekly report shall include, as a minimum, the following information: list
of staff on the site, list of subcontractors (if any) on the site, change orders
received and/or implemented, partial completions and occupancies,
accidents, stoppages, delays, shortages and/or losses.
c.
In addition to the above, Contractor shall submit a biweekly progress report
for all large remodel or multi-phase projects to the County. This progress
report must include, as a minimum:
(1)
An estimate of the percentage of completion of work to date;
(2)
An estimate of the percentage of work to be completed during the
next two-week period, and
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(3)
4.
A discussion of any conditions that, in the Contractor's view, might
cause the work not to be completed on time.
Bill of Materials:
The Contractor shall be responsible for providing a complete bill of materials
listing all products and materials required for a complete installation in accordance
with the scope of work and the specifications.
The bill of materials shall list all quantities of products and materials.
The Contractor shall be responsible for any products and/or materials required and
shall not hold the County responsible for any assumptions or estimates made in
error on the part of the Contractor.
5.
Cabling Schedule Documentation and Submission:
a.
If requested, the Contractor shall coordinate with the County new cable
schedules and documents so as to match up with existing cable schedules
and documents. The format for the documentation shall be approved by the
County prior to the assembly of all types of cabling schedules and
documentation.
b.
If requested, the Contractor shall keep careful records of how the cables and
cross-connects are actually installed, and shall use such records to prepare
the “as-built” cabling documentation.
If requested, the Contractor shall furnish “as-built” documentation to the
County, at no additional charge, both in printed form and on computer CDROM media.
6.
Record Documents:
a.
During installation the Contractor shall keep an accurate record of all
deviations between the work as shown on the Schedules, Drawings and
Plans and that which is actually installed.
b.
Upon completion of work and acceptance by the County, Contractor shall
provide reproducible “as-built” drawings and documentation as described
within these Specifications.
c.
When required, the “as-built” drawings shall be of the complete
telecommunications cabling system including, but not limited to, floor
plans showing the locations and numbering of telecommunications outlets
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and cable routing, and telecommunications equipment room details
(including elevations of all walls, racks, cabinets and frames) showing the
exact placement of all termination blocks, racks, patch panels, equipment,
etc. Include details showing the exact type, quantities, and routes of all
inter-room cabling.
d.
7.
8.
Submit the “as-built” telecommunications cabling schedules upon County
request in three (3) printed copies and on floppy disks as / EXCEL™ /
ASCII / files.
Acceptance:
a.
Contractor shall perform all tests required by local authorities, in addition
to tests specified herein.
b.
Contractor shall provide a minimum of two (2) technicians on-site for each
major system cut-over. Technicians shall be ready with all necessary
tools, test equipment, and supplies necessary to troubleshoot and correct
cabling system faults.
Delivery, Storage and Handling:
a.
Delivery of Materials: Contractor shall deliver materials in manufacturer's
unopened container, fully identified with manufacturer's name, trade name,
product type, serial number, quantity, size and color.
b.
Storage of Materials, Equipment and Fixtures: Contractor shall:
c.
(1)
Store materials suitably sheltered from the elements, but readily
accessible for inspection until installed.
(2)
Store all items subject to moisture damage in dry, heated spaces.
(3)
Provide space requirements for storage in submittals list.
(4)
Be responsible for coordinating and/or providing adequate storage
space.
Unless approved in advance by the County, set out materials for day use
only.
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III.
INSTRUCTIONS TO BIDDERS
I.
COUNTY CONTACTS
GSA-Purchasing is managing the competitive process for this project on behalf of the
County. All contact during the competitive process is to be through the GSA-Purchasing
Department only.
The evaluation phase of the competitive process shall begin upon receipt of sealed bids
until a contract has been awarded. Bidders shall not contact or lobby evaluators during
the evaluation process. Attempts by Bidder to contact evaluators may result in
disqualification of bidder.
All questions regarding these specifications, terms and conditions are to be submitted in
writing, preferably via e-mail by 12:00 Noon, April 9, 2010 to:
Evelyn Benzon, Contracts Specialist
Alameda County, GSA-Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
E-Mail: evelyn.benzon@acgov.org
FAX: 510-208-9622
The GSA Contracting Opportunities website will be the official notification posting place of
all Requests for Interest, Proposals, Quotes and Addenda. Go to
http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp to
view current contracting opportunities.
J.
CALENDAR OF EVENTS
Event
Request Issued
Written Questions Due
Networking/Bidders
Conference
Networking/Bidders
Conference
Addendum Issued
Response Due
Evaluation Period
Date/Location
March 26, 2010
by 12:00 Noon on April 9, 2010
April 13, 2010 @ 10:00 a.m.
at: General Services Agency
1401 Lakeside Drive
Room 1107, 11th Floor
Oakland, CA 94612
April 14, 2010 @ 2:00 p.m.
at: Dublin Public Library
The Program Room
200 Civic Plaza Drive
Dublin, CA 94568
May 5, 2010
May 18, 2010 by 2:00 p.m.
May 18– June 18, 2010
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Vendor Interviews
Board Letter Issued
Board Award Date
Contract Start Date
Week of June 21, 2010
August 20, 2010
September 14, 2010
November 21, 2010
Note: Award and start dates are approximate.
It is the responsibility of each bidder to be familiar with all of the specifications, terms and
conditions and the site condition. By the submission of a Bid, the Bidder certifies that if
awarded a contract they will make no claim against the County based upon ignorance of
conditions or misunderstanding of the specifications.
K.
NETWORKING/BIDDERS CONFERENCE
Networking/bidders conferences’ will be held to:
 Provide an opportunity for small and local and emerging businesses (SLEBs) and
large firms to network and develop subcontracting relationships in order to
participate in the contract(s) that may result from this RFP.
 Provide an opportunity for bidders to ask specific questions about the project and
request RFP clarification.
 Provide bidders an opportunity to view a site, receive documents, etc. necessary to
respond to this RFP.
 Provide the County with an opportunity to receive feedback regarding the project
and RFP.
Written questions submitted prior to the networking/bidders conferences’, in accordance
with the Calendar of Events, and verbal questions received at the networking/bidders
conferences’, will be addressed whenever possible at the networking/bidders conferences’.
All questions will be addressed and the list of attendees will be included in an RFP
Addendum following the networking/bidders conference(s) in accordance with the Calendar
of Events.
Potential bidders are strongly encouraged, but not required, to attend a networking/bidders
conference in order to further facilitate subcontracting relationships. Vendors who attend a
networking/bidders conference will be added to the Vendor Bid List (see Exhibit L).
Failure to participate in a networking/bidders conference will in no way relieve the
Contractor from furnishing goods and/or services required in accordance with these
specifications, terms and conditions. Attendance at a networking/bidders conference is
strongly encouraged and recommended but is not mandatory.
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Networking/bidders conference(s), will be held on:
April 13, 2010 @ 10:00 a.m.
at
General Services Agency
Room 1107, 11th Floor
1401 Lakeside Drive
Oakland, CA 94612
Additional Information: Please allow
enough time for parking at metered street
parking or public parking lot and entry
into secure building.
L.
April 14, 2010 @ 2:00 p.m.
at
Dublin Public Library
The Program Room
200 Civic Plaza Drive
Dublin, CA 94568
Additional Information: Free parking
available at on-site parking lot.
SUBMITTAL OF BIDS
1.
All bids must be SEALED and must be received at the Office of the Purchasing
Agent of Alameda County BY 2:00 p.m. on the due date specified in the Calendar
of Events.
NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED. IF
HAND DELIVERING BIDS PLEASE ALLOW TIME FOR METERED
STREET PARKING OR PARKING IN AREA PUBLIC PARKING LOTS AND
ENTRY INTO SECURE BUILDING.
Bids will be received only at the address shown below, and by the time indicated
in the Calendar of Events. Any bid received after said time and/or date or at a
place other than the stated address cannot be considered and will be returned to the
bidder unopened.
All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier
or package delivery service, must be received and time stamped at the stated
address prior to the time designated. The Purchasing Department's timestamp
shall be considered the official timepiece for the purpose of establishing the actual
receipt of bids.
2.
Bids are to be addressed and delivered as follows:
Master Cabling Contract
RFP No. 900715
Alameda County, GSA-Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
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3.
Bidders are to submit an original plus five (5) copies of bids may be requested;
however, they should be on a disk and enclosed with the sealed bid (never have
them e-mailed to you) copies of their proposal. Original proposal is to be clearly
marked and must be either loose leaf or in a 3-ring binder, not bound.
4.
Bidder's name and return address must also appear on the mailing package.
5.
No telegraphic, email (electronic) or facsimile bids will be considered.
6.
Bidder agrees and acknowledges all RFP specifications, terms and conditions and
indicates ability to perform by submission of its bid.
7.
Submitted bids shall be valid for a minimum period of six (6) months.
8.
All costs required for the preparation and submission of a bid shall be borne by
Bidder.
9.
Only one bid response will be accepted from any one person, partnership,
corporation, or other entity; however, several alternatives may be included in one
response. For purposes of this requirement, “partnership” shall mean, and is
limited to, a legal partnership formed under one or more of the provisions of the
California or other state’s Corporations Code or an equivalent statute.
10.
Proprietary or Confidential Information: No part of any bid response is to be
marked as confidential or proprietary. County may refuse to consider any bid
response or part thereof so marked. Bid responses submitted in response to this
RFP may be subject to public disclosure. County shall not be liable in any way for
disclosure of any such records. Additionally, all bid responses shall become the
property of County. County reserves the right to make use of any information or
ideas contained in submitted bid responses. This provision is not intended to
require the disclosure of records that are exempt from disclosure under the
California Public Records Act (Government Code Section 6250, et seq.) or of
“trade secrets” protected by the Uniform Trade Secrets Act (Civil Code Section
3426, et seq.).
11.
All other information regarding the bid responses will be held as confidential until
such time as the County Selection Committee has completed their evaluation and,
or if, an award has been made. Bidders will receive mailed award/non-award
notification(s), which will include the name of the bidder to be awarded this
project. In addition, award information will be posted on the County’s
“Contracting Opportunities” website, mentioned above.
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12.
M.
N.
Each bid received, with the name of the bidder, shall be entered on a record, and
each record with the successful bid indicated thereon shall, after the award of the
order or contract, be open to public inspection.
RESPONSE FORMAT
1.
Bid responses are to be straightforward, clear, concise and specific to the
information requested.
2.
In order for bids to be considered complete, Bidder must provide all information
requested. See Exhibit M, Response Content and Submittals, Completeness
Checklist.
EVALUATION CRITERIA/SELECTION COMMITTEE
All proposals will be evaluated by a County Selection Committee (CSC). The County
Selection Committee may be composed of County staff and other parties that may have
expertise or experience in cabling services. The CSC will select a contractor in
accordance with the evaluation criteria set forth in this RFP. The evaluation of the
proposals shall be within the sole judgment and discretion of the CSC.
All contact during the evaluation phase shall be through the GSA-Purchasing Department
only. Bidders shall neither contact nor lobby evaluators during the evaluation process.
Attempts by Bidder to contact and/or influence members of the CSC may result in
disqualification of Bidder.
The CSC will evaluate each proposal meeting the qualification requirements set forth in
this RFP. Bidders should bear in mind that any proposal that is unrealistic in terms of the
technical or schedule commitments, or unrealistically high or low in cost, will be deemed
reflective of an inherent lack of technical competence or indicative of a failure to
comprehend the complexity and risk of the County’s requirements as set forth in this
RFP.
Bidders are advised that in the evaluation of cost it will be assumed that the unit price
quoted is correct in the case of a discrepancy between the unit price and an extension.
As a result of this RFP, the County intends to award a contract to the responsible
bidder(s) whose response conforms to the RFP and whose bid presents the greatest value
to the County, all evaluation criteria considered. The combined weight of the evaluation
criteria is greater in importance than cost in determining the greatest value to the County.
The goal is to award a contract to the bidder(s) that proposes the County the best quality
as determined by the combined weight of the evaluation criteria. The County may award
a contract of higher qualitative competence over the lowest priced response.
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The basic information that each section should contain is specified below, these
specifications should be considered as minimum requirements. Much of the material
needed to present a comprehensive proposal can be placed into one of the sections listed.
However, other criteria may be added to further support the evaluation process whenever
such additional criteria are deemed appropriate in considering the nature of the goods
and/or services being solicited.
Each of the following Evaluation Criteria below will be used in ranking and determining
the quality of bidders’ proposals. Proposals will be evaluated according to each
Evaluation Criteria, and scored on a five-point scale. The scores for all the Evaluation
Criteria will then be added according to their assigned weight (below) to arrive at a
weighted score for each proposal. A proposal with a high weighted total will be deemed
of higher quality than a proposal with a lesser-weighted total. The final maximum score
for any project is five hundred fifty (550) points including local and small and local or
emerging and local preference points.
The evaluation process may include a two-stage approach, the initial evaluation of the
written proposal and preliminary scoring to develop a short list of bidders that would
continue to the final stage of vendor presentation and interviews and reference checks. If
a short list is included in these specifications, the preliminary scoring will be the total
points excluding points allocated to references and oral presentation and interviews. All
bidders will be notified of the preliminary score in the most expeditious manner (by email or fax). Only the bidders meeting the short list criteria will proceed to the next stage.
All other bidders will be deemed eliminated from the process.
The zero to five-point scale range is defined as follows:
0
Not Acceptable
1
Poor
2
Fair
3
Average
4
Above Average /
Good
5
Excellent /
Exceptional
Non-responsive, fails to meet RFP specification. The approach
has no probability of success. If a mandatory requirement this
score will result in disqualification of proposal.
Below average, falls short of expectations, is substandard to that
which is the average or expected norm, has a low probability of
success in achieving objectives per RFP.
Has a reasonable probability of success, however, some
objectives may not be met.
Acceptable, achieves all objectives in a reasonable fashion per
RFP specification. This will be the baseline score for each item
with adjustments based on interpretation of proposal by
Evaluation Committee members.
Very good probability of success, better than that which is
average or expected as the norm. Achieves all objectives per RFP
requirements and expectations.
Exceeds expectations, very innovative, clearly superior to that
which is average or expected as the norm. Excellent probability
of success and in achieving all objectives and meeting RFP
specification.
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The Evaluation Criteria and their respective weights are as follows:
Evaluation Criteria
A.
Weight
Completeness of Response:
Responses to this RFP must be complete. Responses that do
not include the proposal content requirements identified
within this RFP and subsequent Addenda and do not address
each of the items listed below will be considered incomplete,
be rated a Fail in the Evaluation Criteria and will receive no
further consideration.
Responses that are rated a Fail and are not considered may be
picked up at the delivery location within 14 calendar days of
contract award and/or the completion of the competitive
process.
Pass/Fail
B.
Financial Stability (See RFP Section Exhibit M, Section G)
Pass/Fail
C.
Debarment and Suspension:
Bidders, its principal and named subcontractors are not
identified on the list of Federally debarred, suspended or
other excluded parties located at www.epls.gov.
Pass/Fail
Technical Criteria:
In each area described below, an evaluation will be made of
the probability of success of, and risks associated with, the
proposal response in the following areas:
1. Understanding of the project.
2. Methodology and approach, and
3. Projected staffing.
30 Points
Cost:
Exhibit B = 25 Points:
Exhibit B-1 = 5 Points: The points for Cost will be computed
by dividing the amount of the lowest responsive bid received
by each bidder’s total proposed cost.
While not reflected in the Cost evaluation points, an evaluation
may also be made of (a) reasonableness (i.e., does the proposed
pricing accurately reflect the bidder’s effort to meet
requirements and objectives?); (b) realism (i.e., is the proposed
cost appropriate to the nature of the products and services to be
provided?), and (c) affordability. Consideration of price in
terms of overall affordability may be controlling in
circumstances where two or more proposals are otherwise
adjudged to be equal, or when a superior proposal is at a price
that the County cannot afford.
30 Points
D.
E.
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F.
O.
Relevant Experience:
Proposals will be evaluated against the RFP specifications
and the questions below:
- Do the individuals assigned to the project have experience
on similar projects?
- Are resumes complete and do they demonstrate
backgrounds that would be desirable for individuals
engaged in the work the project requires?
- How extensive is the applicable education and experience
of the personnel designated to work on the project.
20 Points
G.
References (Exhibit M, Section J)
15 Points
H.
Oral Presentation and Interview:
Following evaluation of the written proposals, bidders
receiving the highest scores may be invited to an oral
presentation and interview. The scores at that time will not
be communicated to bidders. The oral presentation by each
bidder shall not exceed sixty (60) minutes in length. The oral
interview will consist of standard questions asked of each of
the bidders and specific questions regarding the specific
proposal. The proposals may then be re-evaluated and rescored based on the oral presentation and interview.
5 Points
Local Preference
Five Percent (5%)
Small and Local or Emerging and Local Preference
Five Percent (5%)
CONTRACT EVALUATION AND ASSESSMENT
During the initial sixty (60) day period of any contract, which may be awarded to
Contractor, the CSC and/or other persons designated by the County, will meet with the
Contractor to evaluate the materials and service performance and to identify any issues or
potential problems.
The County reserves the right to determine, at its sole discretion, (a) whether Contractor
has complied with all terms of this RFP and (b) whether any problems or potential
problems with the materials and services were evidenced which make it unlikely (even
with possible modifications) that such materials and services have met the County
requirements. If, as a result of such determination the County concludes that it is not
satisfied with Contractor, Contractor’s performance under any awarded contract and/or
Contractor’s goods and/or services as contracted for therein, the Contractor will be
notified of contract termination effective forty-five (45) days following notice.
Contractor shall be responsible for the removal of materials and shall return County
facilities to their pre-installation state at no charge to the County. The County will have
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the right to invite the next highest ranked bidder to enter into a contract. The County also
reserves the right to re-bid this project if it is determined to be in its best interest to do so.
P.
NOTICE OF AWARD
1.
At the conclusion of the RFP response evaluation process (“Evaluation Process”),
all bidders will be notified in writing of the contract award recommendation, if any,
of GSA - Purchasing. The document providing this notification is the Notice of
Award.
The Notice of Award will provide the following information:
2.
Q.
a.
The name of the bidder being recommended for contract award;
b.
The names of all other bidders, and,
c.
In summary form [Bid numbers, evaluation points for each bidder]
At the conclusion of the RFP process, debriefings for unsuccessful bidders will be
scheduled and provided upon written request and will be restricted to discussion of
the unsuccessful offeror’s bid with the Buyer.
a.
Under no circumstances will any discussion be conducted with regard to
contract negotiations with the successful bidder, etc.
b.
Debriefing may include review of successful bidder’s proposal.
BID PROTEST / APPEALS PROCESS
GSA-Purchasing prides itself on the establishment of fair and competitive contracting
procedures and the commitment made to following those procedures. The following is
provided in the event that bidders wish to protest the bid process or appeal the
recommendation to award a contract for this project once the Notices of Award/NonAward have been issued.
1.
Any bid protest must be submitted in writing to the Deputy Director of GSA, 1401
Lakeside Drive, Suite 907, Oakland, CA 94612. The bid protest must be
submitted before 5:00 p.m. of the tenth (10th) business day following the date of
the Notice of Award.
a.
The bid protest must contain a complete statement of the basis for the
protest.
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b.
The protest must include the name, address and telephone number of the
person representing the protesting party.
c.
The party filing the protest must concurrently transmit a copy of the protest
and any attached documentation to all other parties with a direct financial
interest which may be adversely affected by the outcome of the protest. At
a minimum, those parties listed in the Notices of Award/Non-Award shall
be notified of such protest and the specific grounds therefore.
d.
The procedure and time limits are mandatory and are the Bidder’s sole and
exclusive remedy in the event of Bid Protest.
2.
Bidder’s failure to comply with these procedures shall constitute a waiver of any
right to further pursue the Bid Protest, including filing a Government Code claim
or legal proceedings.
3.
Upon receipt of written protest/appeal Deputy Director, GSA will review and
provide an opportunity to settle the protest/appeal by mutual agreement, will
schedule a meeting to discuss or issue a written response to advise an
appeal/protest decision within five (5) working days of review date.
a.
Responses will be issued and/or discussed at least five (5) days prior to
Board hearing date.
b.
Responses will inform the bidder whether or not the recommendation to the
Board is going to change.
4.
The decision of the Deputy Director, GSA may be appealed to the AuditorController’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm.
249, Oakland, CA 94612, Fax: (510) 272-6502. All appeals to the AuditorController’s OCC shall be in writing and submitted within five (5) calendar days
of notification of decision by the Deputy Director, GSA-Purchasing.
5.
The decision of the Auditor-Controller’s OCC is the final step of the appeal
process.
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IV.
TERMS AND CONDITIONS
R.
S.
TERM / TERMINATION / RENEWAL
1.
The term of the contract, which may be awarded pursuant to this RFP, will be three
(3) years, with options to renew for up to two one (1) year terms.
2.
The County may terminate the contract at any time without written notice upon a
material breach of contract and substandard or unsatisfactory performance by the
Contractor. In the event of such termination, the County reserves the right to invite
the next highest ranked bidder to enter into a contract or re-bid the project if it is
determined to be in its best interest to do so.
3.
By mutual agreement, any contract which may be awarded pursuant to this RFP,
may be extended for additional terms at agreed prices with all other terms and
conditions remaining the same.
BRAND NAMES AND APPROVED EQUIVALENTS
1.
Any references to manufacturers, trade names, brand names and/or catalog numbers
are intended to be descriptive, but not restrictive, unless otherwise stated, and are
intended to indicate the quality level desired. Bidders may offer any equivalent
product that meets or exceeds the specifications. Bids based on equivalent products
must:
a.
b.
T.
Clearly describe the alternate offered and indicate how it differs from the
product specified, and,
Include complete descriptive literature and/or specifications as proof that the
proposed alternate will be equal to or better than the product named in this
bid.
2.
The County reserves the right to be the sole judge of what is equal and acceptable
and may require Bidder to provide additional information and/or samples.
3.
If Bidder does not specify otherwise, it is understood that the referenced brand will
be supplied.
QUANTITIES
Quantities listed herein are annual estimates based on past usage and are not to be construed
as a commitment. No minimum or maximum is guaranteed or implied.
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U.
PRICING
1.
All pricing as quoted will remain firm for the term of any contract that may be
awarded as a result of this RFP.
2.
Unless otherwise stated, Bidder agrees that, in the event of a price decline, the
benefit of such lower price shall be extended to the County.
3.
The price(s) quoted shall be the total cost the County will pay for this project
including taxes and all other charges.
4.
All prices quoted shall be in United States dollars and "whole cent," no cent
fractions shall be used. There are no exceptions.
5.
The County has the right to decline to award this contract if it is determined that
proposed pricing is not competitively priced with similar sized counties or noncounty agencies within the State of California.
6.
Price quotes shall include any and all payment incentives available to the County.
7.
Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and an extension.
8.
Federal and State minimum wage laws apply. The County has no requirements for
living wages. The County is not imposing any additional requirements regarding
wages.
9.
Prevailing Wages: Pursuant to Labor Code Sections 1770 et seq., Contractor shall
pay to persons performing labor in and about Work provided for in Contract not
less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the Work is performed, and not less than the
general prevailing rate of per diem wages for legal holiday and overtime work in
said locality, which per diem wages shall not be less than the stipulated rates
contained in a schedule thereof which has been ascertained and determined by the
Director of the State Department of Industrial Relations to be the general
prevailing rate of per diem wages for each craft or type of workman or mechanic
needed to execute this contract.
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V.
W.
AWARD
1.
Proposals will be evaluated by a committee and will be ranked in accordance with
the RFP section entitled “Evaluation Criteria/Selection Committee.”
2.
The committee will recommend award to the bidder who, in its opinion, has
submitted the proposal that best serves the overall interests of the County and attains
the highest overall point score. Award may not necessarily be made to the bidder
with the lowest price.
3.
The County reserves the right to reject any or all responses that materially differ
from any terms contained herein or from any Exhibits attached hereto and to waive
informalities and minor irregularities in responses received.
4.
The County reserves the right to award to a single or multiple Contractors.
5.
The County has the right to decline to award this contract or any part thereof for
any reason.
6.
Board approval to award a contract is required.
7.
Contractor shall sign an acceptance of award letter prior to Board approval. A
Standard Agreement contract must be signed following Board approval.
8.
Final Standard Agreement terms and conditions will be negotiated with the selected
bidder. Attached Exhibit J contains minimal Agreement boilerplate language only.
9.
The RFP specifications, terms, conditions and Exhibits, RFP Addenda and Bidder’s
proposal, may be incorporated into and made a part of any contract that may be
awarded as a result of this RFP.
METHOD OF ORDERING
1.
Written Purchase Order(s) (PO) and executed Standard Agreement contract will
be issued upon Board approval.
2.
PO(s) and Standard Agreement(s) will be faxed, transmitted electronically or
mailed and shall be the only authorization for the Contractor to provide requested
services.
3.
POs and payments for products and/or services will be issued only in the name of
Contractor.
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X.
Y.
4.
Contractor shall adapt to changes to the method of ordering procedures as
required by the County during the term of the contract.
5.
Change orders shall be agreed upon by Contractor and County and issued as
needed in writing by County.
INVOICING
1.
Contractor shall invoice the requesting department, unless otherwise advised,
upon satisfactory test results have been provided and it has initiated a warranty
application to the proper manufacture within 5 days of completed cable project.
The definition of a completed cable job is providing test results to the customer, a
properly prepared sign-off form, and registration number associated with a cable
manufacture warranty.
2.
Payment will be made within thirty (30) days following receipt of invoice and
upon complete satisfactory receipt of product and performance of services (see
above). Prime Contractors shall make payment to their subcontractors thirty (30)
days following receipt of invoice and upon complete receipt of product and
performance of services.
3.
County shall notify Contractor of any adjustments required to invoice.
4.
Invoices shall contain County PO number, invoice number, remit to address and
itemized products and/or services description and price as quoted and shall be
accompanied by acceptable proof of delivery.
5.
Contractor shall utilize standardized invoice upon request.
6.
Invoices shall only be issued by the Contractor who is awarded a contract.
7.
Payments will be issued to and invoices must be received from the same Contractor
whose name is specified on the POs.
COUNTY PROVISIONS
1.
Preference for Local Products and Vendors: A five percent (5%) preference shall be
granted to Alameda County products or Alameda County vendors on all sealed bids
on contracts except with respect to those contracts which state law requires be
granted to the lowest responsible bidder. An Alameda County vendor is a firm or
dealer with fixed offices and having a street address within the County for at least six
(6) months prior to the issue date of this RFP; and which holds a valid business
license issued by the County or a city within the County. Alameda County products
are those which are grown, mined, fabricated, manufactured, processed or produced
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within the County. Locality must be maintained for the term of the contract.
Evidence of locality shall be provided immediately upon request and at any time
during the term of any contract that may be awarded to Contractor pursuant to this
RFP.
2.
Small and Emerging Locally Owned Business: A small business for purposes of
this RFP is defined by the United States Small Business Administration as having
no more than Fourteen Million Dollars ($14,000,000.00) in average annual gross
receipts over the last three (3) years. An emerging business, as defined by the
County is one having annual gross receipts of less than one-half (1/2) of the above
amount and has been in business less than five (5) years. In order to participate
herein, the small or emerging business must also satisfy the locality requirements
and be certified by the County as a Small or Emerging, local business. A
certification application package (consisting of Instructions, Application and
Renewal Application) has been attached hereto as Exhibit E and must be
completed and returned by a qualifying contractor.
A locally owned business, for purposes of satisfying the locality requirements of
this provision, is a firm or dealer with fixed offices and having a street address
within the County for at least six (6) months prior to the issue date of this RFP; and
which holds a valid business license issued by the County or a city within the
County.
The County is vitally interested in promoting the growth of small and emerging
local businesses by means of increasing the participation of these businesses in the
County’s purchase of goods and services. As a result of the County’s commitment
to advance the economic opportunities of these businesses the following
provisions shall apply to this RFP:
a.
If Bidder is certified by the County as either a small and local or an
emerging and local business, the County will provide a five percent (5%)
bid preference, in addition to that set forth in paragraph 1., above, for a total
bid preference of ten percent (10%). However, a bid preference cannot
override a State law, which requires the granting of an award to the lowest
responsible bidder.
b.
Bidders not meeting the small or emerging local business requirements set
forth above do not qualify for a bid preference and must subcontract with
one or more County certified small and/or emerging local businesses for at
least twenty percent (20%) of Bidder’s total bid amount in order to be
considered for the contract award. Bidder, in its bid response, must submit
written documentation evidencing a firm contractual commitment to
meeting this minimum local participation requirement. Participation of a
small and/or emerging local business must be maintained for the term of
Page 84 of 88
Specifications, Terms & Conditions
for Master Cabling Contract
any contract resulting from this RFP. Evidence of participation shall be
provided immediately upon request at any time during the term of such
contract.
The County reserves the right to waive these small/emerging local business
participation requirements in this RFP, if the additional estimated cost to the
County, which may result from inclusion of these requirements, exceeds five
percent (5%) of the total estimated contract amount or Ten Thousand Dollars
($10,000), whichever is less.
The following entities are exempt from the Small and Emerging Local
Business (SLEB) requirements as described above and are not required to
subcontract with a SLEB. If you apply and are certified as a SLEB, you
will receive a 5% SLEB bid preference:
 non-profit community based organizations (CBO);
 non-profit churches or non-profit religious organizations (NPO);
 public schools; and universities; and
 government agencies
Non-profits must provide proof of their tax exempt status. These are defined
as organizations that are certified by the U.S. Internal Revenue Service as
501(c) 3.
If additional information is needed regarding this requirement, please contact the
Auditor-Controller’s Office of Contract Compliance (OCC) located at 1221 Oak
St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or
via E-mail at ACSLEBcompliance@acgov.org.
3.
First Source Program: The First Source Program has been developed to create a
public/private partnership that links CalWORKs job seekers, unemployed and
under employed County residents to sustainable employment through the County’s
relationships/connections with business, including contracts that have been
awarded through the competitive process, and economic development activity in
the County. Welfare reform policies and the new Workforce Investment Act
requires that the County do a better job of connecting historically disconnected
potential workers to employers. The First Source program will allow the County
to create and sustain these connections.
Vendors awarded contracts for goods and services in excess of One Hundred
Thousand Dollars ($100,000) as a result of any subsequently issued RFP are to
allow Alameda County ten (10) working days to refer potential candidates to
vendor to be considered by Vendor to fill any new or vacant positions that are
necessary to fulfill their contractual obligations to the County, that Vendor has
available during the life of the contract before advertising to the general public.
Potential candidates referred by County to Vendor will be pre-screened, qualified
Page 85 of 88
Specifications, Terms & Conditions
for Master Cabling Contract
applicants based on vendor specifications. Vendor agrees to use its best efforts to
fill its employment vacancies with candidates referred by County, but the final
decision of whether or not to offer employment, and the terms and conditions
thereof, rest solely within the discretion of the Vendor.
Bidders are required to complete, sign and submit in their bid response, the First
Source Agreement that has been attached hereto as Exhibit H, whereby they agree
to notify the First Source Program of job openings prior to advertising elsewhere
(ten day window) in the event that they are awarded a contract as a result of this
RFP. Exhibit H will be completed and signed by County upon contract award and
made a part of the final contract document.
If compliance with the First Source Program will interfere with Contractor’s preexisting labor agreements, recruiting practices, or will otherwise obstruct the
Contractor’s ability to carry out the terms of the contract, the Contractor will
provide to the County a written justification of non-compliance.
If additional information is needed regarding this requirement, please contact the
Auditor-Controller’s Office of Contract Compliance (OCC) located at 1221 Oak
St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or
via E-mail at ACSLEBcompliance@acgov.org.
4.
Z.
Environmentally Friendly Packaging: Alameda County is an environmentally
responsible employer and seeks all practical opportunities for waste reduction and
recycling. The County, therefore, encourages its contractors to reduce waste
volume and toxicity by using environmentally friendly packaging material
whenever possible. Options may include backhauling product packaging to the
supplier for reuse or recycling, shipping in bulk or reduced packaging, using soy
bean-based inks for packaging printing, using recycled product packaging or using
recyclable or reusable packaging material. The County encourages all bidders and
contractors for goods and services to adhere to these principles where practicable.
ONLINE CONTRACT COMPLIANCE SYSTEM
As part of the Alameda County General Services Agency’s commitment to assist
contractors to conveniently comply with legal and contractual requirements, the County
has established an online Contract Compliance System. The system was designed to help
reduce contractors’ administrative costs and to provide various work-flow automation
features that improve the project reporting process.
The Alameda County Contract Compliance System will be implemented to monitor
contract compliance for County contracts through the use of a new interactive website,
Elation Systems. The prime contractor and all participating subcontractors awarded
contracts as a result of this bid process for this project, are required to use the secure webPage 86 of 88
Specifications, Terms & Conditions
for Master Cabling Contract
based system to submit SLEB Program information including, but not limited to, monthly
progress payment reports and other information related to SLEB participation.
The Alameda County Contract Compliance System has been designed to provide online
functionality that streamlines the process, reduces paperwork and assists contractors and
subcontractors in complying with the County’s SLEB Program and its reporting
requirements. Utilizing the Alameda County Contract Compliance System will reduce
the amount of time currently required to submit hard copy documentation regarding
contract compliance information and is provided for use by County contractors and
subcontractors at no cost.
Procedural differences between the previous conventional reporting and the new webbased system include:
 Monthly progress payment status reports will be submitted via the web-based
system.
 Paper copies will no longer be required.
 Contractor will be required to enter data for payments made and subcontractors
will be required to enter data for payments received into the web-based system.
Alameda County Contract Compliance System training and ongoing support are provided
at no charge to contractors and participating sub-contractors awarded a contract as a
result of this bid process for this project. Contractors having contracts with the County
should schedule a representative from their office/company, along with each of their
subcontractors, to attend training. Training sessions are approximately one hour and will
be held periodically in a number of locations throughout Alameda County.
Upon award of contract, please view the training schedule
http://www.elationsys.com/elationsys/support_1.htm or call Elation Systems at (510)
764-1870. A special access code will be provided to contractors and subcontractors
participating in any contract awarded as a result of this bid process to allow use of the
System free of charge. It is the Contractor’s responsibility to ensure that they and their
subcontractors are registered and trained as required to utilize the Alameda County
Contract Compliance System.
Please contact the Auditor-Controller’s Office of Contract Compliance (OCC) located at
1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 2726502 or via E-mail at ACSLEBcompliance@acgov.org if you have any other questions
regarding utilization of the Alameda County Contract Compliance System.
AA.
COMPLIANCE INFORMATION AND RECORDS
As needed and upon request, for the purposes of determining compliance with the SLEB
Program, the Contractor shall provide the County with access to all records and documents
Page 87 of 88
Specifications, Terms & Conditions
for Master Cabling Contract
that relate to SLEB participation and/or certification. Proprietary information will be
safeguarded. All subcontractor submittals must be through the prime contractor.
BB.
CC.
ACCOUNT MANAGER/SUPPORT STAFF
1.
Contractor shall provide a dedicated competent account manager who shall be
responsible for the County of Alameda account. The account manager shall receive
all orders from the County and shall be the primary contact for all issues regarding
this contract including but not limited to escalation’s, scheduling, quotes, delivery of
reports, and resolving billing issues.
2.
Contractor shall provide adequate, competent support staff who shall be able to
service this account during normal working hours, Monday through Friday. Such
representatives shall be knowledgeable about the contract, products offered and able
to identify and quickly resolve any issues including but not limited to order and
invoicing problems.
3.
Account manager shall be familiar with County requirements and standards to ensure
that established standards are adhered to.
4.
Contractor account manager shall keep the County Specialist informed of requests
from departments as required.
GENERAL REQUIREMENTS
1.
Proper conduct is expected of Contractor’s personnel when on County premises.
This includes adhering to no-smoking ordinances, the drug-free work place policy,
not using alcoholic beverages and treating employees courteously.
2.
County has the right to request removal of any Contractor employee or subcontractor
who does not properly conduct himself/herself/itself or perform quality work.
3.
Contractor personnel shall be easily identifiable as non-County employees (i.e. work
uniforms, badges, etc.).
Page 88 of 88
COUNTY OF ALAMEDA EXHIBIT A – BID ACKNOWLEDGEMENT
RFP No. 900715
for
Master Cabling Contract
The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the
above referenced RFP No. 900715. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with
the bid response. Obligations assumed by such signature must be fulfilled.
1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and
corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No
alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.
2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid
Acknowledgement and state the reason you are not bidding.
3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other
taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any
other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c)
Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is
not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the
exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will
furnish an exemption certificate.
4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group
of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP. (c)
A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a
binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to
the laws of the State of California.
5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless
from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret
process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.
6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request
(made when the sample is furnished), be returned at the bidder’s expense.
7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase
order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same,
and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to
replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to
do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to
deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase
order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same
conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery
is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do
not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are
in addition to any other rights and remedies provided by law or under the contract.
8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will
be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct
invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be
made, for the purpose of earning the discount, on the date of mailing the County warrant check.
9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to
the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.
10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any
material or equipment that may be traded in on this order.
THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services
specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid
Acknowledgement.
Firm:
Address:
State/Zip
What advertising source(s) made you aware of this RFP?
By: _______________ ________________________________________________ Date____________ Phone_____________________
Printed Name Signed Above: _______________________________________________________________________________________
Title: __________________________________________________________________________________________________________
EXHIBIT B
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
BID FORM FOR CABLE PROJECTS
Cost shall be submitted on Exhibit B as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to
rejection in total. The hourly labor rates and percent markup on cost of materials quoted below shall include all taxes and all other charges and is the
cost the County will pay for the three (3) year term of any contract that is a result of this bid.
QUOTE HOURLY LABOR RATES
BELOW.
Estimated
Annual Hours
(A)
YEAR 1
Hourly Rate
(B)
(C)Yearly
Cost
(C)= A x B
YEAR 2
Hourly Rate
(D)
Yearly
Cost
(E) =A x D
YEAR 3
Hourly Rate
(F)
Yearly
Cost
(G) =A x F
TOTAL 3
Year Labor
Cost
=C+E+G
Quote labor rates for standard cable projects. Standard projects shall include normal contribution by RCDD and other specialized services.
Regular Time Hourly Labor Rate (Mon.
through Fri., 8:00 A.M. to 5:00 P.M.)
Overtime Hourly Labor Rate (Monday
through Friday, after 5:00 P.M.)
7,100
500
Saturday Hourly Labor Rate
24
Sunday Hourly Labor Rate
12
Quote labor rates for RCDD time that will be charged (with prior County approval) for special assignments.
Regular Time Hourly Labor Rate (Mon.
through Fri., 8:00 A.M. to 5:00 P.M.)
Overtime Hourly Labor Rate (Monday
through Friday, after 5:00 P.M.)
1420
100
Saturday Hourly Labor Rate
5
Sunday Hourly Labor Rate
3
TOTAL LABOR COST
Exhibit B
Page 1 of 2
Initial ____________
EXHIBIT B
QUOTE
PERCENT
MARKUP
BELOW
Estimated
Annual
Wholesale
Materials
Cost
(H)
YEAR
1
%
Markup
(I)
YEAR 1
Markup
Cost
(J)
=H x I
YEAR 1
Total
Markup
Cost
(K)=H + J
YEAR
2
%
Markup
(L)
YEAR 2
Markup
Cost
(M)
=H x L
YEAR 2
Total
Markup
Cost
(N)=H +
M
YEAR
3
%
Markup
(O)
YEAR 3
Markup
Cost
(P)
=H x O
YEAR 3
Total
Markup
Cost
(Q) = H +
P
TOTAL 3
Year Material
Cost
=K+N+Q
Quote the percent MARKUP on cost of materials from Anixter, Graybar or Communications Supply Corp. (CSC)
% MARKUP on
cost of materials
$200,000
TOTAL MATERIAL COST
TOTAL SALES TAX 9.75%
GRAND TOTAL (LABOR, MATERIAL AND SALES TAX COST)
THE COUNTY RESERVES THE RIGHT TO REQUEST, AND CONTRACTOR IS REQUIRED TO PROVIDE, DOCUMENTATION OF MATERIALS COST
FOR REVIEW OR AUDIT FOR THE TERM OF THE CONTRACT
Bidder agrees that the price(s) quoted are the maximum they will charge during the term of any contract awarded.
FIRM: ____________________________SIGNATURE:________________DATE:_______
PRINTED NAME: _____________________TITLE:_______________________________
Exhibit B
Page 2 of 2
EXHIBIT B-1
Cable Project Scenario (For Sample Quote)
RFP No. 900715
TELECOMMUNICATIONS CABLE EQUIPMENT AND INSTALLATION
Exhibit B-1 will be given a weight of 5 points per the Evaluation Criteria, E. Cost,
page 76.
This cable project scenario is designed to produce a theoretical quotation for providing and
installing new voice and data cabling equipment. The scenario is for a remodel project
consisting of all new partitions and office furniture. Floors nine (9) and eleven (11) of a
twelve (12) story building have been vacated of personnel and old partitions have been
removed. New partitions will be fed by existing columns or walls. There are seventy five
(75) voice stations and eighty-one (81) data stations located on the two floors. Horizontal
cabling must be installed in ten (10) hard offices on the 9th floor, seven (7) hard offices on the
11th floor, forty-three (43) in partitions on the 9th floor and twenty-one (21) in partitions on
the 11th floor.
The building is a SYSTIMAX cabled building. The voice cables will be Category 3 plenum
rated (white) and the data cables will be Category 6 also plenum rated (yellow). Provide and
install one 19” equipment rack with ladder assembly on 9th floor only. Use existing
equipment rack and patch panel on 11th floor Tel/Data room. All cables to be supported by Jhooks attached to ceiling.
Provide and install 100 pr. ARMM type copper cable from the main telephone room (MDF)
on the 11th floor to the 9th floor Tel/Data room (IDF) using existing County provided conduit.
Termination of the ARMM cable shall be on 110 type hardware.
Provide and install one (1) 12-strands, 62.5/125 micron, multimode fiber cable in innerduct
between the main Computer room on the 7th floor and the 9th floor Tel/Data room (IDF).
Provide and install fiber shelf and fiber distribution shelf supporting LC duplex couplers.
Existing fiber will be used for the 11th floor Tel/Data room.
Provide six (6) LC/LC duplex fiber optical patch cords six (6) foot in length.
Provide eighty-one (81) Category 6 patch cables ten (10) foot in length, green in color.
Please review the Alameda County Specifications, Exhibit N attached, Version 2.3 for
termination hardware, cable management, faceplates, rack and miscellaneous materials.
ASSUMPTIONS
Each outlet will consist of one (1) voice and one (1) data cable. Partitions will have 3position faceplates and other locations will have a 4-position faceplate, single gang outlet.
All horizontal cable runs are through suspended ceiling and have an average length of 150
feet. There are no obstructions in the ceiling to prevent any cable route getting from the
station location to the Tel/Data rooms. All new j-hooks have to be installed. Work is to be
performed during normal business hours.
Exhbit B-1
Page 1 of 2
EXHIBIT B-1
CABLE PROJECT SCENARIO SAMPLE QUOTE
RPF No. 900715
Quote the cost of the cable project scenario, Exhibit B-1, Page 1 of 2, based on your hourly
rates and percent markup for materials quoted on Exhibit B, Bid Form. Cost and hourly rates
quoted below shall include all taxes and all other charges and is the cost the County will pay
for this project:
A.
Quote wholesale cost of materials plus percent markup specified on Exhibit B, Bid
Form = County Cost:
-
Horizontal cabling
Fiber Optic Backbone Cabling
ARMM Copper Backbone
Equipment rack, horizontal, vertical wire managers and Ladder Assembly
Category 6 Patch Cords
Include an Add/Delete cost for an outlet containing one (1) voice and one (1) data
cable. (partitions and hard offices)
Total Materials: $_________________
Sales Tax: $ ____________________
Total Materials and Sales Tax: $ ___________
B.
Total Labor: _____________hours.
C.
Cost per Hour (from Exhibit B): $ _________
D.
Total Labor Cost: $_____________________
= (B x C)
E.
Total Cable Project Cost including Labor and Materials: $______________
= (A+D)
Exhbit B-1
Page 2 of 2
EXHIBIT C
COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS
Without limiting any other obligation or liability under this Agreement, the Contractor, at its sole cost and expense, shall secure and keep in force
during the entire term of the Agreement or longer, as may be specified below, the following insurance coverage, limits and endorsements:
A
B
C
D
E
TYPE OF INSURANCE COVERAGES
Commercial General Liability
Premises Liability; Products and Completed Operations; Contractual
Liability; Personal Injury and Advertising Liability
Commercial or Business Automobile Liability
All owned vehicles, hired or leased vehicles, non-owned, borrowed and
permissive uses. Personal Automobile Liability is acceptable for
individual contractors with no transportation or hauling related activities
Workers’ Compensation (WC) and Employers Liability (EL)
Required for all contractors with employees
Professional Liability/Errors & Omissions
Includes endorsements of contractual liability
MINIMUM LIMITS
$1,000,000 per occurrence (CSL)
Bodily Injury and Property Damage
$1,000,000 per occurrence (CSL)
Any Auto
Bodily Injury and Property Damage
WC: Statutory Limits
EL: $100,000 per accident for bodily injury or disease
$1,000,000 per occurrence
$2,000,000 project aggregate
Endorsements and Conditions:
1. ADDITIONAL INSURED: All insurance required above with the exception of Professional Liability, Personal Automobile
Liability, Workers’ Compensation and Employers Liability, shall be endorsed to name as additional insured: County of Alameda,
its Board of Supervisors, the individual members thereof, and all County officers, agents, employees and representatives.
2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the
following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire
term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with
the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this
Agreement.
3. REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the
Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance effected or procured by
the Contractor shall not reduce or limit Contractor’s contractual obligation to indemnify and defend the Indemnified Parties.
4. INSURER FINANCIAL RATING: Insurance shall be maintained through an insurer with a minimum A.M. Best Rating of A- or
better, with deductible amounts acceptable to the County. Acceptance of Contractor’s insurance by County shall not relieve or
decrease the liability of Contractor hereunder. Any deductible or self-insured retention amount or other similar obligation under
the policies shall be the sole responsibility of the Contractor. Any deductible or self-insured retention amount or other similar
obligation under the policies shall be the sole responsibility of the Contractor.
5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of
the requirements stated herein.
6. JOINT VENTURES: If Contractor is an association, partnership or other joint business venture, required insurance shall be
provided by any one of the following methods:
– Separate insurance policies issued for each individual entity, with each entity included as a “Named Insured (covered party),
or at minimum named as an “Additional Insured” on the other’s policies.
– Joint insurance program with the association, partnership or other joint business venture included as a “Named Insured.
7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice
to the County of cancellation.
8. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, Contractor shall provide Certificate(s)
of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance
coverage is in effect. The County reserves the rights to require the Contractor to provide complete, certified copies of all
required insurance policies. The require certificate(s) and endorsements must be sent to:
- Department/Agency issuing the contract GSA Purchasing Dept (1401 Lakeside Dr. Ste 907, Oakland, CA 94612)
- With a copy to Risk Management Unit (125 – 12th Street, 3rd Floor, Oakland, CA 94607)
Certificate C-2
Page 1 of 1
Form 2001-1 (Rev. 03/15/06)
EXHIBIT D-1
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
CURRENT REFERENCES
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Exhibit D
Page 1 of 2
EXHIBIT D-2
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
FORMER REFERENCES
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Address:
City, State, Zip Code:
Contact Person:
Telephone Number:
E Mail:
Service Provided:
Dates/Type of Service:
Company Name:
Exhibit D
Page 2 of 2
Exhibit E
Small Local Emerging Business (SLEB) Program new Certification Application
RFP No. 900715 for Master Cabling Contract
COUNTY OF ALAMEDA
SMALL, LOCAL AND EMERGING BUSINESS PROGRAM
SLEB
CERTIFICATION INSTRUCTIONS
3 Easy Steps
1.
Complete the application form
Program Definitions
Local Business:
A business having a fixed office with a street address in Alameda County for a minimum period of 6
months and a valid business license issued by the County or a City within Alameda County
Small Business:
A business which has been certified by the County as local and meets the U.S. Business
Administration (SBA) size standards for its classification. Size standards and classification codes
information available at http://www.naics.com/search.htm
Emerging Business:
A business which has been certified by the County as local and meet less than one half of the U.S.
SBA size standards for its classification and has been in business less than 5 years.
If you own less than 51% interest in your business, please indicate other owner(s) name(s), title(s) and percentage of ownership.
List all current business and professional licenses. If you have been in business for less than three years, please provide your
actual gross receipts received for the period that you have been in business. If you have not been in business for a complete tax
year, please provide actual gross receipts to date. If any item on the application form is not applicable, please put “N/A” in the
designated area. If additional space is needed, please attach additional sheet(s).
2.
Please sign* and mail Application to:
Alameda County Auditor-Controller Agency
Office of Contract Compliance
1221 Oak Street, Room 249
Oakland, CA 94612
*The application form must be signed by the owner, principal partner or authorized officer of the corporation. We will contact
you within 10 days to schedule a site visit upon receipt of your application.
3.
On-site Visit
The following items must be available for our review during the visit to your business address:




Signed Federal Tax Returns showing Gross Business Receipts for the last 3 years**
Business Licenses
Current Identification (i.e. Driver’s License, Identification Card)
Deed, Rental or Lease Agreement showing Business Address
**Personal Net Worth Statement (if the business has never filed taxes)
If you have questions regarding your certification, please contact:
Office of Contract Compliance Tel: (510) 891-5500 Fax: 510-272-6502 or Email: ACSLEBcompliance@acgov.org
Thank you for your interest in doing business with Alameda County.
Exhibit E
Small Local Emerging Business (SLEB) Program new Certification Application
RFP No. 900715 for Master Cabling Contract
East Bay Interagency Alliance (EBIA)
COMMON APPLICATION for
LOCAL CERTIFICATION
Alameda County – Alameda County Transportation Improvement Authority – City of Oakland – Port of Oakland
Submittal Date: _____________
Check Certifying Agency below and click link to download Supplemental:
 Alameda County – No supplemental required
 Alameda County Transportation Improvement Authority – Complete Supplemental B
 City of Oakland – Complete Supplemental C
 Port of Oakland – Complete Supplemental D
 All the above
The Common Application is a sharing of information between agencies and NOT a reciprocal certification.
1) Contact Information
Legal Name of Entity
Contact Person (Name & Title)
Street Address of Entity (No P.O. Box)
City
State
Telephone
(
)
Email Address
Zip Code
Fax #
(
)
County
Cell#
(
)
Web Site
2) Company Profile
Primary Service undertaken/offered:
Date Entity was established (mm/dd/yr)
Specialty Service undertaken/offered:
Does the entity have one or more additional offices outside
the city of Oakland, CA?  Y  N
If yes, list other location(s)
 New
 Purchased existing
 Merger or consolidation
 Inherited
Has this entity operated under a different name during the past five years? 
Method of Acquisition
Type of Firm
 Sole Proprietorship
 Joint Venture
 Partnership
 Corporation
 Limited Liability Partnership
 Limited Liability Corporation
 Publicly traded entity
 Non-Profit or Church
 Other ____________________
Gross Receipts for the last three recent fiscal
years:
Please attach copies of appropriate tax
returns: (e.g. Form 990, Form 1040, Form
1120, etc)
Revision 3-05-09
Date Oakland office was established
(mm/dd/yr)
 Secured concession
 Other (explain)
Federal ID Number:
Ethnicity Group of owners(s) that own greater than 50% of the
business. (for tracking purposes only)
 African American
 Hispanic
 Asian
 Native American
 Asian Pacific /Hawaiian
 Multi ethnic ownership
 Asian Indian
 Multi ethnic minority
ownership
 Caucasian
 Other ______________
 Filipino
Gender (for tracking purposes only)
 Male
 Female
Year Ended________
Year Ended________
Year Ended________
Total Receipts $_____________________
Total Receipts $_____________________
Total Receipts $_____________________
Exhibit E
Small Local Emerging Business (SLEB) Program new Certification Application
RFP No. 900715 for Master Cabling Contract
2) Company Profile: (Continue)
Number of Employees at the local office
Permanent Full time ____
Temporary Full Time ____
Temporary Part Time ____
Seasonal Full Time ____
Seasonal Part Time ____
Permanent Part time ____
TOTAL Number of Employees at all locations.
Permanent Full time ____
Permanent Part time ____
Temporary Full Time ____
Temporary Part Time ____
Seasonal Full Time ____
Seasonal Part Time ____
3) Certifications:
Name of Issuing Authority
Type
Number
Expiration
Date
City / County Business Tax Certificate
Internal Revenue Service (required) – If your firm is a Non-Profit, submit
the Letter of Determination of Not For Profit Status.
State of CA /CUCP Certification for DBE/ACDBE firm
State of CA /SBA Certification for Small firm
Other Certification
Other Certification
Other Certification
4) Professional Licenses, Permits and/or Certificates (e.g. contractor, architect, engineer, etc. – list all that apply - attach copies.
List on a separate
page if additional space is needed)
Name of Issuing Authority
Type
Number
Expiration
Date
State of CA Contractor’s License Board – Contractor’s License:
State of CA Professional Service License or Permit:
State of CA Service Provider License or Permit:
Other:
Other:
5) NAICS Codes:
Please review the NAICS1 listing of work codes and indicate below your areas of expertise ranked in order of importance (begin with primary and
specialty areas as indicated in the Company Profile section) NAICS Codes can be found at: http://www.naics.com/search.htm & http://www.census.gov/epcd/naics02/. Add
separate sheet for additional NAICS codes if needed.
NAICS Code
6) Additional Information:
Are you a Trucking Firm?  Yes  No
A supplier?  Yes  No
Description of Work
Are you a Truck Broker?  Yes  No
Both?  Yes  No
7) When submitting this application to any of the checked Certification Taskforce members, I consent to the
sharing of information contained herein and declare under penalty of perjury that all statements made in the
Application are true and correct:  Yes  No
I declare, under penalty or perjury all of the foregoing statements are true and correct.
Signature ________________________________________Print Name__________________________________ Date ___________
North American Industry Classification System – www.naics.com
Revision 3-05-09
1
EXHIBIT F
SMALL LOCAL EMERGING BUSINESS (SLEB) PARTNERING INFORMATION SHEET
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
In order to meet the small local emerging business (SLEB) requirements of this RFP, all bidders must
complete this form as required below.
Bidders not meeting the definition of a SLEB (as stated in this RFP County Provisions) are required to
subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be
considered for contract award. This form must be submitted for each business that bidders will work with,
as evidence of a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as
needed.)
Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract.
One of the benefits of the partnership will be economic, but this partnership will also assist the SLEB to
grow and build the capacity to eventually bid as a prime on their own.
Once a contract has been awarded, bidders will not be able to substitute named subcontractors without prior
written approval from the Auditor-Controller, Office of Contract Compliance (OCC).
County departments and the OCC will monitor the contract for compliance with the SLEB requirements.

BIDDER IS A CERTIFIED SLEB (sign below)
SLEB BIDDER BUSINESS NAME: _______________________________________________________________
SLEB Certification #____________________ SLEB Certification Expiration Date ____/____/____
 BIDDER is NOT a certified SLEB and will subcontract ________% with the SLEB named below for the
following goods/services: ______________________________________________________________________
SLEB Subcontractor Business Name: ______________________________________________________
SLEB Certification #:____________________ SLEB Certification Expiration Date: ___/___/___
SLEB Certification Status:  Small  Emerging
Principal Name: _________________________________________________________________________
SLEB Subcontractor Principal Signature: ___________________________________________Date:___________
Bidder Signature: _____________________________________________________
Revision 3-05-09
Date: _______________
EXHIBIT G
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
REQUEST FOR BID PREFERENCE
PLEASE READ AND COMPLETE THIS FORM CAREFULLY:
IF YOU WOULD LIKE TO REQUEST THE LOCAL BUSINESS, SMALL AND LOCAL BUSINESS, OR
EMERGING AND LOCAL BUSINESS BID PREFERENCE, COMPLETE THIS FORM AND RETURN IT WITH YOUR
RFP SUBMITTAL. IN ADDITION, IF APPLYING FOR A LOCAL BID PREFERENCE, SUBMIT THE FOLLOWING:
 Copy of a verifiable business license, issued by the County of Alameda or a City within the County; and
 Proof of six (6) months business residency, identifying the name of the vendor and the local address. Utility
bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.
A five-percent (5%) local bid preference will be granted to Alameda County products or vendors except with respect to those
contracts which State law requires be granted to the lowest responsible bidder. An Alameda County vendor is a firm or dealer
with fixed offices and having a street address within the County for at least six (6) months prior to the date upon which a request
for sealed bids or proposals is issued; and which holds a valid business license issued by the County or a city within the County.
Alameda County products are those which are grown, mined, fabricated, manufactured, processed or produced within the County.
In addition, a five percent (5%) small/emerging business bid preference, for a total bid preference of ten percent (10%), shall be
granted (except as noted above) if the bidder is certified by the County as either a small and local or an emerging and local
business. Check the appropriate boxes below (2 maximum) and provide the requested information.
 Request for 5% LOCAL Bid Preference
(Complete 1-4, print name, title, sign and date below)
1. Company Name
2. Street Address
3. Telephone Number
4. Business License #
 Request for 5% SMALL Local Business Bid Preference
OR
 Request for 5% EMERGING Local Business Bid Preference
(Complete certification information below)
SLEB Certification #:
SLEB Certification Expiration Date
The Undersigned declares that the foregoing information is true and correct:
Print/Type Name:
Print/Type Title:
Signature:
Date:
Revision 3-05-09
/
/
EXHIBIT H
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
ALAMEDA COUNTY VENDOR FIRST SOURCE AGREEMENT
VENDOR INFORMATION
ALCOLINK Vendor Number (if known): 00000
SLEB Vendor Number:
Full Legal Name:
DBA
Type of Entity:
Individual
Sole Proprietor
Partnership
Corporation
Tax-Exempted
Government or Trust
Check the boxes that apply:
Goods Only
Goods & Services
Rents/Leases
Legal Services
Rents/Leases paid to you as the agent
Medical Services
Non-Medical Services – Describe
Other
Federal Tax ID Number (required):
P.O. Box/Street Address:
Vendor Contact’s Name:
Vendor Contact’s Telephone:
Fax:
Vendor Contact’s E-mail address:
Please check all that apply:
LOC
SML
I
A
B
F
H
N
W
Local Vendor (Holds business license within Alameda County)
Small Business (as defined by Small Business Administration)
American Indian or Alaskan Native (>50%)
Asian (>50%)
Black or African American (>50%)
Filipino (>50%)
Hispanic or Latino (>50%)
Native Hawaiian or other Pacific Islander (>50%)
White (>50%)
Number of entry level positions available through the life of the contract:___________
Number of other positions available through the life of the contact:_________________
This information to be completed by County:
Contract #______________________
Contract Amount:
_____________________
Contract Term:
_____________________
Revision 10-22-09
EXHIBIT H
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
ALAMEDA COUNTY VENDOR FIRST SOURCE AGREEMENT
VENDOR INFORMATION
Vendor agrees to provide Alameda County (through East Bay Works and Social Services Agency), ten
(10) working days to refer to Vendor, potential candidates to be considered by Vendor to fill any new or
vacant positions that are necessary to fulfill their contractual obligations to the County, that Vendor has
available during the life of the contract before advertising to the general public. Vendor will also provide
the County with specific job requirements for new or vacant positions. Vendor agrees to use its best
efforts to fill its employment vacancies with candidates referred by County, but final decision of whether
or not to offer employment, and the terms and conditions thereof, to the candidate(s) rest solely within the
discretion of the Vendor.
Alameda County (through East Bay Works and Social Services Agency) agrees to only refer prescreened qualified applicants, based on vendor specifications, to vendor for interviews for prospective
employment by Vendor (see Incentives for Vendor Participation under Vendor/First Source Program
located on the Small Local Emerging Business (SLEB) Website, http://www.acgov.org/auditor/sleb/.
If compliance with the First Source Program will interfere with Vendor’s pre-existing labor agreements,
recruiting practices, or will otherwise obstruct Vendor’s ability to carry out the terms of the contract,
Vendor will provide to the County a written justification of non-compliance in the space provided below.
(Company Name)
______________________________________
_____________________
(Vendor Signature)
(Date)
______________________________________
_____________________
(East Bay Works / One-Stop Representative Signature)
(Date)
Justification for Non-Compliance:
_______________________________________________________________________
________________________________________________________________________
Revision 10-22-09
EXHIBIT I
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
Exceptions, Clarifications, Amendments
List below requests for clarifications, exceptions and amendments, if any, to the RFP and its exhibits, and submit with your
bid response.
The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.
Item
No.
Reference To:
Page No.
Paragraph
No.
_________________________________
Bidder Name
Description
_____________________________
Bidder Signature
____________
Date
EXHIBIT K
COUNTY OF ALAMEDA
RFP No. 900715
For
Master Cabling Contract
ENVIRONMENTAL CERTIFICATION
The bidder certifies under penalty of perjury the following:
 The products we are proposing to supply are not manufactured with and do not contain,
use, or generate PBTs as defined in Acronym and Term Glossary of this RFP.
 Our company and any product provided to the County as part of this contract, is in
compliance with all local, state, and federal environmental and worker health and safety
regulations that apply to their operation.
The bidder shall provide the following with its response:
A brief description of planned efforts to minimize the amount of packaging and shipping
materials and a description of the post-consumer recycled content of those materials:
Print Name/Title: _____________________________________________________________________
Company Name: _____________________________________________________________________
Signature:
Date:
_____________________________________________________________________
_____________________________________________________________________
RFP No. 900715
for
Master Cabling Contract
EXHIBIT L
RFP VENDOR BID LIST
Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900715,
and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to
assist bidders in making contact with other businesses as needed to develop local small and emerging business
subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program
(described within this RFP). For additional information regarding the SLEB Program, please visit our website
at http://www.acgov.org/auditor/sleb/ and/or contact the Auditor- Controller’s Office of Contract Compliance
(OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or
via E-mail at ACSLEBcompliance@acgov.org
Potential bidders are strongly encouraged, but not required, to attend the Networking/Bidders Conferences in
order to further facilitate subcontracting relationships. Vendors who attend the Networking/Bidders
Conferences will be added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’
and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences
scheduled for all current projects are posted on the GSA Calendar of Events website at
http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR. An RFP Addendum
will be issued to all vendors on the Vendor Bid List following the Networking/Bidders Conferences and will
include contact information for each vendor attendee.
RFP No. 900715 - Master Cabling Contract
Business Name
Street Address
City
State
Contact Name
Phone Number
Email
AAA Solar Electric
1182 N. Knollwood Circle
Anaheim
CA
(714) 507-8280
dngo@aaaSolarElectric.com
AEKO Consulting
1939 Harrison St. #420
Oakland
CA
David Ngo
Gboyega
Aladegbami
(510) 763-2356
gboyega@aeko.com
ARIA Technologies
102 Wright Brothers Ave.
Livermore
CA
K.C. McColm
(925) 447-7500
kc@ariatech.com
AT&T
2600 Camino Ramon, 1S250K
San Ramon
CA
Heather Michels
(925) 823-1570
hw3263@att.com
AT&T
2150 Webster St
Oakland
CA
Heather Michels
(925) 823-1570
hw3263@att.com
Cal Coast Telecom
Digital Design
Communications
886 Faulstich Court
San Jose
CA
Marie Pernick
(408) 275-8888
marie@cctcom.net
8135 Capwell Drive
Oakland
CA
Rafael Zamora
(510) 632-0605
rzamora@ddesigncom.com
E-3 Systems
1220 Whipple Rd
Union City
CA
Kofi A. Tawiah
(510) 487-7393
kofi@e3systems.com
E-3 Systems
Environmental
Innovations
1220 Whipple Rd
Union City
CA
Andres Carrasco
(510) 487-7393
andres@e3systems.com
333 Hegenberger Rd. #210K
Oakland
CA
Farshid Salamati
(510)760-5286
eic@4safetyusa.com
Golden State Utility
4425 Farm Supply Dr.
Ceres
CA
(209) 579-3400
dtrevino@gsuc.net
Harris Electric
6681 Sierra Lane, Suite A
Dublin
CA
Daniel Trevino
Candace
Kochendorfer
(925) 560-9880
cyonemura@harriselectric.com
IPA Planning
446 Seventeenth St. #201
Oakland
CA
Ineda Adesanya
(510) 839-4550
ipa@facmania.com
Monster IT, Inc.
37600 Central Court, Ste. 260
Newark
CA
Ron Hart
(510) 791-2288
ron.hart@monsterit.com
Netversant Solutions
47811 Warm Springs Blvd
Fremont
CA
Steven woodcock
(510)771-1224
swoodcock@netversant.com
Norcal Voice and Data
2440 Stanwell Dr Suite D
Concord
CA
Theresan Davidson
(925)692-0011
theresa@ncvd.net
Polytron Corporation
P.O. Box 30
San Martin
CA
Cary Vea
(408) 893-4922
cary@polytroncorp.com
Team One Solutions
14729 Catalina St.
San Leandro
CA
Paul J. Svec
(510) 686-2217
psvec@teamonesolutions.com
TTP
393 Enterprise St.,
San Marcos
CA
Chris Meade
(760) 510-1323
cmeade@ttp-us.com
Verizon Business
201 Spear St., Ste 550, Rm 822
San Francisco
CA
Anita Battle
(415) 228-1049
anita.battle@verizonbusiness.com
We'r Cabling
2157 Clinton Ave. #B
Alameda
CA
Robert Welch
(510) 521-5173
wercabling@aol.com
WPCS International
521 Railroad Ave.
Suisun City
CA
Angel McDonald
(916) 253-5306
angel.mcdonald@wpcs.com
Direct Line
4124 Clipper Court
Fremont
CA
Andrea Jilesen
(510) 413-9055
ajilesen@dlcomm.com
EXHIBIT M
RFP No. 900715
for
Master Cabling Contract
RESPONSE CONTENT AND SUBMITTALS
COMPLETENESS CHECKLIST
a.
Bid responses must be signed in ink and include evidence that the person or persons
signing the proposal is/are authorized to execute the proposal on behalf of the bidder.
b.
Bidders shall provide all of the below noted Bid documentation and exhibits. Any
material deviation from these requirements may be cause for rejection of the proposal, as
determined in the County’s sole discretion. The content and sequence for each required
Bid document/exhibit shall be as follows:
CHECK LIST

A.
Title Page: Show RFP number and title, your company name and address, name
of the contact person (for all matters regarding the RFP response), telephone
number and proposal date.

B.
Table of Contents: Bid responses shall include a table of contents listing the
individual sections of the proposal and their corresponding page numbers.
Tabs should separate each of the individual sections.

C.
Cover Letter: Bid responses shall include a cover letter describing Bidder and
include all of the following:
1)
The official name of Bidder;
2)
Bidder’s organizational structure (e.g. corporation, partnership, limited
liability company, etc.);
3)
The jurisdiction in which Bidder is organized and the date of such
organization;
4)
The address of Bidder’s headquarters, any local office involved in the Bid
Proposal, and the address/location where the actual production of goods
and/or services will be performed;
5)
Bidder’s Federal Tax Identification Number;
6)
The name, address, telephone, fax numbers and e-mail address of the
person(s) who will serve as the contact(s) to the County, with regards to the
Exhibit M
Page 1 of 4
RFP response, with authorization to make representations on behalf of and to
bind Bidder;
7)
A representation that Bidder is in good standing in the State of California
and will have all necessary licenses, permits, certifications, approvals and
authorizations necessary in order to perform all of its obligations in
connection with this RFP/Q. This requirement includes the necessity for
some out of state companies to be registered with the State of California by
the effective date of the agreement. Information regarding this requirement
can be located at the Secretary of State website, http://www.sos.ca.gov/.
8)
An acceptance of all conditions and requirements contained in this RFP.
9)
Cover letter must be signed in ink by a person or persons authorized to
execute the proposal on behalf of the bidder.

D.
Letter of Transmittal: Bid responses shall include a description of Bidder’s
approach in providing its goods and/or services to the County in one or two pages
stating its understanding of the work to be done and a positive commitment to
perform the work as specified.

E.
Executive Summary: A brief synopsis of the highlights of the Proposal and overall
benefits of the Proposal to the County. This synopsis should not exceed three (3)
pages in length and should be easily understood.

F.
Bidder’s Qualifications and Experience:
Provide a description of Bidder’s capabilities pertaining to this RFP. This
description should not exceed five (5) pages and should include a detailed summary
of Bidder’s experience relative to RFP requirements described herein, including
references.

G.
Financial Statements. Responses are to include:


H.
Bidder’s most recent Dun & Bradstreet Supplier Evaluation Report. Dun &
Bradstreet Supplier Qualifier Report (formerly Supplier Evaluation Report).
For information on how to obtain a Supplier Evaluation Report, contact Dun
& Bradstreet at 1-866-719-7158 or www.dnb.com.
Key Personnel - Qualifications and Experience:
Bid responses shall include a complete list of and resumes for all key personnel
associated with the RFP. This list must include all key personnel who will provide
services/training to County staff and all key personnel who will provide
maintenance and support services. For each person on the list, the following
information shall be included: (1) the person’s relationship with Bidder, including
job title and years of employment with Bidder; (2) the role that the person will play
Exhibit M
Page 2 of 4
in connection with the RFP (3) address, telephone, fax numbers, and e-mail address;
(4) the person’s educational background; (5) the person’s relevant experience, and
(6) relevant awards, certificates or other achievements. This section of the bid
response should include no more than two pages of information for each listed
person.

I.
Description of the Proposed Services:
Bid response shall include a description of the terms and conditions of services to
be provided during the contract term including response times. The description
shall contain a basis of estimate for services including its scheduled start and
completion dates, the number of Bidder’s and County personnel involved, and the
number of hours scheduled for such personnel. The description shall identify spare
or replacement parts that will be required in performing maintenance services, the
anticipated location(s) of such spare parts, and how quickly such parts shall be
available for repairs. Finally, the description must: (1) specify how the services in
the bid response will meet or exceed the requirements of the County; (2) explain
any special resources, procedures or approaches that make the services of Bidder
particularly advantageous to the County, and (3) identify any limitations or
restrictions of Bidder in providing the services that the County should be aware of
in evaluating its Response to this RFP.

J.
References, Exhibit D1 and D2:
1)
Bidders are to provide a list of five (5) current and five (5) former clients on
Exhibit D1 and D2, attached hereto. References must be satisfactory as
deemed solely by County. References should have similar scope, volume and
requirements to those outlined in these specifications, terms and conditions.
2)
Reference information is to include:






3)

K.
Company/Agency name
Contact person (name and title), contact person is to be someone
directly involved with the services
Complete street address
Telephone number
Type of business
Dates of service
The County may contact some or all of the references provided in order to
determine Bidder’s performance record on work similar to that described in
this request. The County reserves the right to contact references other than
those provided in the Response and to use the information gained from them
in the evaluation process.
Bid Form, Exhibit B and B-1:
Exhibit M
Page 3 of 4
Pricing for the procurement of goods and services by the County shall include all
taxes, freight and all other costs, or credits, associated with the procurement and
delivery to the County of Bidder’s goods and services. Refer to section “T.
PRICING” under “TERMS AND CONDITIONS”.

L.
Evidence of Insurance
Certificates of insurance are required per the attached Exhibit C from a reputable
insurer evidencing all coverages required for the term of any contract that may be
awarded pursuant to this RFP. The County’s insurance requirements for Additional
Insured reads, “All insurance required above with the exception… shall be endorsed
to name as additional insured…”An endorsement is an amendment to a contract,
such as an insurance policy, by which the original terms are changed. The
insurance certificate (also known as the “Acord”) carries a disclaimer, “This
certificate is issued as a matter of information only and confers no rights upon the
certificate holder. This certificate does not amend, extend or alter the coverage
afforded by the policy below.” Additional insureds listed in the description box
are not a proper risk transfer. Any amendment or extension of the coverage such as
an additional insured should be provided by a separate endorsement page or copy of
the policy
M.
Other required Submittals/Exhibits not included above that are required in the bid
response:

Exhibit A, Acknowledgement form for the RFP and for each Addendum must be
Signed and returned.
Exhibit E, SLEB Certification Application Package, completed, signed, required
documentation attached (applicable to a small or emerging business, located within
the boundaries of Alameda County, seeking certification).
Exhibit F, Small Local Emerging Business (SLEB) Partnering Information Sheet,
must be completed and signed.
Exhibit G, Request for Preference for Local Business and Small Local or Emerging
Local Business, completed and signed (read Exhibit G for applicability). If
applying for local preference, submit the following:

Copy of a verifiable business license, issued by the County of Alameda or a
City within the County, and

Proof of six (6) month business residency, identifying the name of the
vendor and the local address: any previous contracts with the County, utility
bills, and deed of trust or lease agreement.
Exhibit H, First Source Agreement, must be completed and signed (applicable to
contracts over $100,000).
Exhibit I, Exceptions, Clarifications and Amendments Form, must be completed
and signed. Any exceptions, clarifications and amendments should also address the
attached Exhibits (The County is under no obligation to accept any exceptions and
such exceptions may be a basis for bid disqualification).
Exhibit K, Environmental Certification.
Exhibit N, Debarment and Suspension Certification.







Exhibit M
Page 4 of 4
EXHIBIT N
COUNTY OF ALAMEDA
RFP No. 900715
for
Master Cabling Contract
DEBARMENT AND SUSPENSION CERTIFICATION
For Procurements Over $25,000
The bidder, under penalty of perjury, certifies that, except as noted below, bidder, its
Principal, and any named and unnamed subcontractor:
 Is not currently under suspension, debarment, voluntary exclusion, or determination
of ineligibility by any federal agency;
 Has not been suspended, debarred, voluntarily excluded or determined ineligible by
any federal agency within the past three years;
 Does not have a proposed debarment pending; and
 Has not been indicted, convicted, or had a civil judgment rendered against it by a
court of competent jurisdiction in any matter involving fraud or official misconduct
within the past three years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in
determining bidder responsibility. For any exception noted above, indicate below to whom
it applies, initiating agency, and dates of action.
Notes:
Providing false information may result in criminal prosecution or administrative
sanctions. The above certification is part of the Proposal. Signing this Proposal on
the signature portion thereof shall also constitute signature of this Certification.
BIDDER: _________________________________________________________________
PRINCIPAL: _______________________________ TITLE: ________________________
SIGNATURE: ______________________________ DATE: ________________________
Exhibit N
EXHIBIT O
Alameda County Infrastructure Cabling Specifications
Version 2009.2
Contents

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Introduction
General
Cable Type
Campus Installation
Building Installation
Termination
Equipment List
Administration
Testing
Exceptions
Glossary
Appendix
1 Introduction
This document is intended to provide a guideline for uniform voice and data design across
County buildings (owned and leased), one that will ease maintenance and simplify the
integration of new technologies. A structured cabling system is one whose parts are matched
and designed to work together; thus, according to these Specifications, installed systems will: be
of a certain cable type, have a restricted topology, use defined outlets and connections, and be
tested prior to acceptance. It is the intent of these Specifications to set a baseline of operational
functionality and product performance that all installations must meet. This document includes
product specifications, general design considerations, and installation guidelines; however, it is
not intended to be complete and exhaustive by itself. Contractors must provide the necessary
equipment and/or accessories for a fully functional installation that meets the intended design,
whether or not expressly specified herein. Quantities of outlets, backbone routing, and
installation details will be in a separate Scope of Work.
2 General
2.1 Installing Contractor
The cabling contractor must be a certified installer of a County-approved structured cabling
system (Systimax, Uniprise, or Certification Plus), or be able to obtain a County site license from
the structured cabling vendor. They are responsible for workmanship and installation practices
in full accordance with these Specifications as well as the requirements of the manufacturer’s
program. A project manager will be assigned by the contractor throughout the duration of the
installation. This person will coordinate the logistics of the installation and recommend any
material or schedule changes that may be required. The contractor must also have an RCDDcertified individual available to insure adherence with industry best-practices. A walk-through
CblSpc_v2007.9
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of the job site by that RCDD, prior to quoting on any project, will be considered essential.
2.2 Topology
Station cabling throughout the County will consist of two 4-pair cables to each outlet, unless
otherwise specified. The cables are to be home run to the nearest IDF, and terminated on patch
panels (both voice and data). All work should be done professionally, with due diligence given
to aesthetic concerns. Any unspecified materials necessary for the completion of work should
be of a type and quality consistent with those identified in this document. As multiple
manufacturers are allowed under these Specifications, modifications or remodels within an
existing building must conform to the products already in use at that location. Accessible
portions of extant cabling not being reused, or terminated and tagged for future use, must be
completely removed during any remodel – not abandoned in place. Similarly, abandoned
communication outlets will be covered with a blank faceplate, and not retain disconnected
jacks. Systems will be considered operational only upon the County’s acceptance of a properly
completed installation, per this document.
2.3 Codes and Standards
The latest editions and addendums of the following industry references and their subsections
will be adhered to in any installation of cabling systems within the County of Alameda. This
document, state and local regulations, and all manufacturers’ instructions are included by
inference. In the event of non-regulatory conflicts the County standard (this document) will
take precedence, followed by the more stringent applicable standard.
 ANSI - TIA/EIA 568B, Commercial Building Telecommunications Cabling Standard
 ANSI - TIA/EIA 569A, Commercial Building Standard for Telecommunications
Pathways and Spaces
 ANSI - TIA/EIA 607, Commercial Building Grounding and Bonding Requirements for
Telecommunications
 ANSI - TIA/EIA 758, Customer Owned Outside Plant Telecommunications Cabling
Standard
 NFPA 70 - Article 645, National Electrical Code, Information Technology Equipment
 NFPA 70 - Article 800, National Electrical Code, Communications Circuits
 NECA/BICSI 568-2001, Installing Commercial Building Telecommunications Cabling
 TDMM – BICSI, Telecommunications Distribution Methods Manual
3 Cable Type
3.1 Backbone
Vertical backbone installations should consist of riser-rated, multi-pair copper cable (x25 UTP)
and laser-optimized, 50-micron multimode fiber run simultaneously. The fiber should be at
least 12-strand, but 24-strand is strongly recommended for all but the smallest facilities.
Campus backbone distances greater than 1500’ in length require 24-strand singlemode fiber be
run alongside any copper cable.
3.2 Station
All station cable must be 4-pair UTP, UL listed for plenum use. Cat3 cable should only be used
CblSpc_v2007.9
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in feature-restricted locations (payphones, outdoor wall phones, etc). Cat5E cable should not be
used in new construction (“greenfield” environments). The maximum acceptable total length
for any individual station cable run is 295’.
 category 3
limited use, white
 category 5e/class D
voice/data, blue
 category 6/class E
voice/data, yellow
 augm’d cat6/class Ea
multimedia, gray
3.3 Fiber
Optical cable must be run in 1-1/4” innerduct tubing and have a nylon pull-rope installed.
When not also run inside conduit, both fiber and innerduct must be UL-rated for plenum use,
and secured every 5’ to the cable supports. Inter-building (campus) fiber must have a dry
water-blocking system for the cable core and buffer tubes, and be designed for both indoor and
outdoor (buried conduit) use without a transition splice at the building entrance. All fiber
should be installed with LC-style duplex connectors, unless otherwise requested.
3.4 Other Wiring
Vendors supplying and installing cabling for other building equipment, including but not
limited to: multimedia (A/V), cable television, fire control, HVAC, overhead paging, and
security systems should run their cable in such a manner as to minimize potential confusion
with, or possible degradation of, phone/data service. When feasible, they should use their own
cable supports and different colored wire. Under no circumstances should power supplies or
building radio systems be run alongside communications cabling.
4 Campus Installation
Interbuilding, or outside plant (OSP), cabling should be installed such that it can continue to
effectively serve the campus decades into the future, even as facilities are modified or razed.
 feed buildings from maintenance holes, not structure pass-thrus
 splicing must be done in maintenance holes only
 separate from other utilities by 3” in concrete, 4” in masonry, 12” in earth
 install cables opposite traffic flow when using utility poles
When installed in the ground, backbone cable must be run in conduit (no direct-buried
installations), and all conduit, whether used or not, should contain a nylon pull-rope. Do not
mix copper and fiber cabling in the same conduit, and provision at least one additional 4”
conduit for future use. Whenever feasible, use long, sweeping bends instead of sharp turns for
determining conduit pathways. All buried conduit must be marked by orange warning tape
with a detectable backing, placed 12-18” below the surface, directly above the cable.
5 Building Installation
5.1 Method
Insure the integrity of any signal that will be carried across the structured cabling system by
observing practices that protect cabling from possible sources of interference or degradation:
 cross electrical conduits at right angles only
CblSpc_v2007.9
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




no splicing or intermediate patch panels are allowed
no affixing to other utilities (gas, plumbing, etc)
route 18” from EMF-generating devices such as light ballasts (4’ from motors)
Velcro wrap all bundles below ceiling grid (and do not use staples)
completely replace cable if the sheath is significantly damaged
observe minimum bend radius and pulling tension standards
Also of particular concern in open-ceiling environments is that structured cabling be run along
defined pathways. The cabling should be run in level (horizontal) paths as much as possible.
Those paths should be parallel or perpendicular to the center-line of the building, as defined by
its columns and beams. Diagonal cable runs must be avoided. Cable runs must not be
alongside exterior walls.
5.1.1 Conduit
Backbone cable must be run in conduit and the conduit itself must be labeled at each end with
the destination. For vertical runs use a minimum of two 4” conduits, plus one additional
conduit for every three floors. Horizontal conduit runs should be considered for
interconnecting multiple IDFs on a single floor of multi-story buildings. All conduit, whether
used or not, should contain a nylon pull-rope. Do not mix copper and fiber cabling in the same
conduit.
Any conduit used to feed station cables must be sized not to exceed 40% fill, with a minimum
¾” diameter. It must be concealed, except when installed in equipment rooms, and all empty
conduits must contain a nylon pull-cord. All outlet stub-ups/stub-outs must be reamed or
finished with insulated bushings, and – except in IDFs – they should have minimal protrusion
from the finished wall (<4”). In open-ceiling environments the conduit end should be
coordinated with the location of cable support devices.
5.1.2 Wall Penetration
Any cable penetrations of walls or floors are to be sleeved with 4” diameter metallic conduit
and bushings. The ends must be flared or finished to eliminate possible cable sheath damage.
Penetrations of walls or floors designed as fire barriers are also to be caulked outside and
packed inside with suitable fire stop material, in compliance with state and local fire codes.
5.1.3 Cable Support
Support devices must be used for station cable runs of any length. Whether cable tray, “Jhooks”, or cable slings, they must be cat6 compliant and anchored approximately 4’ apart (to
insure minimal sag). They will provide at least 3” of clearance from the ceiling (for access), and
will hang securely from wire hangers dedicated to only the cable support devices. The cable
will not be attached to ceiling grid supports or other structures, and at no point should cables
rest on acoustic ceiling panels. Whichever support device is used, it should be sized not to
exceed 40% fill.
5.1.4 Raceway
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It is preferred that all cabling be concealed inside walls or plenum wherever possible; any
exposed run must be enclosed in raceway. The raceway must provide separation of power and
communication cabling, as well as bend-radius protection. The use of utility columns (“telepower poles”) is to be avoided in County facilities.
5.2 Entrance Facility / MPOE
A dedicated facility must be provided if the County is not the sole tenant in a building. It
should be fed by at least three 4” conduits connecting the service provider to the building. All
conduits must be run so that they slope away from the building, to prevent water intrusion.
All incoming copper cable (whether provider or campus) must be routed through an entrance
cable protector panel, which must be connected with an AWG #6 copper bonding conductor
between the protector ground lug and the TBB.
5.3 MDF
This area houses communications systems, adjuncts, and administration terminals.
5.3.1 Location
The following considerations must be given to the placement of the MDF:
 centrally located within any building
 contiguous with IDF rooms for unimpeded backbone cabling
 not traversed by wet pipes, subject to humidity or steam infiltration
 connected to the computer room, if not the same space, by two 4” conduits
 not below the local water table, or subject to water intrusion
 with a door opening onto a major hallway
 removed from mechanical and electrical closets, to avoid EMF
5.3.2 Access
The MDF must be in a dedicated room with 24-by-7 availability. It should have a push-button
combination lock for entry, and a 5’ wide double doorway with no center post (to provide for
the movement of large equipment). If this is a different room than the MPOE, it should be fed
by multiple 4” conduits between the two.
5.3.3 Construction
The MDF must be a rectangular room of full-height walls capable of containing two parallel
rows of equipment racks with adequate space front and rear for technicians to maneuver.
Unimpeded access to one long wall is essential for wall-mounted equipment. The
recommended minimum is for a 15’ by 12’ (180 sq ft) room for 100 outlets and a 25’ by 14’ (350
sq ft) room for larger buildings.
The floor will be asbestos-free, non-conducting VCT (vinyl composition tile), designed to
minimize dust, and light in color to enhance illumination. It will support a static loading of 100
lbs per sq ft. The County does not specify a raised floor.
CblSpc_v2007.9
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The backboard will be 3/4” fire-rated plywood, with the “C” (knot) side facing the wall. It
should be painted white to enhance illumination, and the paint must not cover any fire-rating
stamps. This plywood will be affixed to at least the two walls nearest the equipment racks, and
mounted from 12” off the floor to 9’ high (4x8 panels). It should cover all of the space behind
anticipated racks and cable runway mounting points to provide an effective surface for
installation. All plywood will be fastened securely to the wall substrate, with appropriate
fasteners mounted flush to the surface.
The MDF should have an open ceiling (no suspended tiles), higher than the surrounding office
space. It should be fitted with a minimum of one 4” cable sleeve for every 50 outlets (including
anticipated growth), with bushings on the ends to protect against cable sheath damage.
5.3.4 Environmental
The lighting will consist of fixtures set into the ceiling, above the height of any cable runway,
which illuminate the equipment uniformly (front and rear). Exact fixture locations should be
coordinated with the equipment layout, to avoid interference. Light levels should be 50 to 70
foot-candles, measured 3’ above the floor. Select fixtures should be designated as emergency
lighting.
There will be dedicated, 24-by-7 HVAC serving the MDF, with the sensors and controls for this
equipment located within the room. The recommended operating range for the room is:
 64 to 75 degrees F ambient room temperature
 30 to 55 % relative humidity
The operating range must take into account the heat load of all equipment expected to be
installed, plus a reasonable margin for expansion. Note that any water and drainpipes within
the room must be fitted with drip pans to avoid equipment damage.
5.3.5 Electrical
The telephone and data equipment must be powered from dedicated circuits. These circuits
will be 120v, 20a, 4-plex outlets (unless specified otherwise) separate from the feed for any
lights, convenience outlets, or HVAC. They must be clearly identified by label. One such
circuit must be located on the wall adjacent to an equipment rack, at +18” AFF. At least one
additional dedicated circuit must be mounted onto the cable runway above the equipment
racks. There should also be a minimum of two 120v duplex convenience outlets per wall.
An electrical subpanel for the MDF should be in that room, and if fed by UPS should be clearly
labeled as such. A single UPS to support core data and communications functions should be
considered for any installation. Power backup systems will be designed to supply adequate AC
power to equipment for a period of two hours.
The grounding and bonding recommendations of TIA/EIA 607 (see Appendix for diagram) will
be adhered to in all County buildings. All communications equipment, racks, and runways will
be grounded to a busbar (TGB) in each equipment room. Every TGB will be mounted to the
wall at 7’ high with insulators and stand-off brackets, and then connected to building structural
CblSpc_v2007.9
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steel. The main TGB in the MPOE is also designated for outside cable protection, and must
safely carry lightning and power fail currents. It should be 1/4”D x 4”H x ~18”L, and wired
between the cable protectors and the approved building ground.
5.3.6 Fire Protection
Extra measures should be considered for this room, when deemed cost-effective and allowed by
local codes. This includes a pre-action sprinkler system, heads designed to operate at 212
degrees F or higher, and an FM-200 suppression system for larger MDFs. All pipes in the room
must be dry standpipe, and the sprinkler heads should be enclosed by a wire cage.
5.4 IDF
This area is designed to connect horizontal station cabling with the building backbone.
5.4.1 Location
The following considerations must be given to the placement of any IDF:
 a minimum of one per floor (more if >10,000 sq ft)
 must be on the same floor as the terminations which it feeds
 no further than 220 feet from most distant wall
 vertically stacked on each floor to limit backbone complexity
 not traversed by wet pipes, subject to humidity or steam infiltration
 with a door opening onto major hallway
 removed from mechanical and electrical closets, to avoid EMF
 not for radio frequency (RF) distribution equipment
5.4.2 Access
Any IDF should have a push-button, combination-lock door that is 36” wide with 180-degree
swing.
5.4.3 Construction
The design of an IDF will vary due to available space, but the requirement is for a minimum 10’
by 8’ (80 sq ft) rectangular room.
The floor, wall, and ceiling will be as in the MDF, with the note that any exposed brick, concrete
and gypsum board will be painted or sealed to minimize dust.
5.4.4 Environmental
The lighting will be as in the MDF.
There need not be dedicated HVAC for any IDF, as long as the ambient temperature range is
consistent with the surrounding office space. To that end, the room should have a louvered
door. It is recommended that a temperature-controlled exhaust fan be supplied, set at 85
degrees F.
5.4.5 Electrical
CblSpc_v2007.9
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There must be a dedicated 120v, 20a, 4-plex outlet in the room. It should be located adjacent to
an equipment rack, clearly labeled, and mounted +18” AFF. There should also be a minimum of
two 120v duplex convenience outlets, located at 6’ intervals around the room.
The room will have a TGB measuring ¼”D x 2”H x ~10”L mounted +72” AFF. This will be
linked by an AWG #6 copper cable (unspliced) with green PVC jacket to the electrical service
ground via the main TGB; this is the grounding backbone (TBB). Each IDF must be properly
wired to the TBB for equipment grounding. The TBB is designed to interconnect busbars, and is
not intended to have equipment bonding conductors spliced onto it.
5.5 Outlet
Outlets should use a standard 4” square electrical box (to allow for a 6” service loop) with
single-gang mud ring, although plastic outlet boxes are allowed in post-build situations. Each
outlet should consist of one voice and one data cable per workstation, unless otherwise
specified. They should be located where they will not be blocked by furniture; ideally, where a
standard 7’ patch cord will reach the desk phone.
The County specifically disallows the use of pedestal floor outlets (“monuments”). For modular
furniture, outlets should be located close to the anticipated communication base feed (alongside
the electrical whip).
6 Termination
6.1 Distribution
Backbone cabling will terminate onto 110-block wall fields at both ends, although 66-blocks
(with orange doors) are allowed for the entrance cable when a clearer designation of individual
incoming lines is desired. All wall fields must be supplied with cable troughs and D-rings for
proper routing of cross-connect wire. Voice and data station cabling will terminate onto patch
panels mounted in equipment racks. A feeder cable must be installed between the wall field
and patch panels in the MDF and each IDF to support any traditional phone sets and analog
devices. This feeder will be a minimum 25-pair cable, split out -- one pair per jack on pins 4 and
5 – to a dedicated patch panel.
Patch panels will be of the proper performance grade to match station cable. The County
disallows use of high-density patch panels (defined as more than 24 ports in a 1-U frame, or 48
ports in a 2-U frame). Connections will be terminated carefully to maintain proper wire twist
and sheathing, and then dressed for a neat appearance. Copper patch cords will be “snagless”,
of the same manufacturer as the patch panels, and equivalent (or better) grade than the station
cable. Patch cords and cross-connect wires are not to be tied into bundles.
Any fiber connection shelves must be mounted at the top of the rack closest to the wall, to avoid
accidental damage. Multimode fiber connector panels will use ivory phosphor-bronze sleeves,
and singlemode fiber connector panels will use blue ceramic split sleeves. Fiber patch cords,
pigtails, and cable must all be of the same grade of glass, providing the same bandwidth.
CblSpc_v2007.9
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6.2 Station
In-wall station outlets are to be 4-position, single gang wall plates of a color that matches the
electrical (typically ivory). Modular jacks will be of the proper performance grade to match
station cable, and connections will be terminated as to maintain proper wire twist and
sheathing. All jacks are to be wired with full 4-pair continuity, RJ-45, in a 568B configuration.
The voice jack should be ivory, and mounted in the top left position. The data jack should be
orange, and mounted in the top right position. Other positions are then filled as needed,
though blank inserts must be installed in the unused locations.
Modular furniture must be wired using the baseboard raceway feed and proper faceplate
adaptors for the system type, as the County does not allow the use of surface-mount (“biscuit”
box) outlets in workspace locations. When there is exposed cable length between a modular
furniture feed and the wall it is suggested to dress cables using corrugated plastic tubing.
6.3 Wireless Access Point
Outlets for wireless access points in office environments should be mounted above the ceiling
grid. Two cables will be terminated in a single “biscuit” box with a 10’ service loop, and hung
above the grid on their own support wire. The box should not be permanently mounted to any
surface.
Outlets for wireless access points in hard-ceiling environments should be standard wall plates,
surface-mounted – on the wall – 12” from the ceiling. Two cables will be terminated at the wall
plate.
6.4 Rack
Equipment racks are used to house voice and data electronics, and route cable for the proper
functioning of high-performance cross-connect products (see Appendix for diagram). The
following must be observed in installations:
 racks must be UL listed, clear-coat aluminum, 19” by 7’
 run in a row parallel to the rear wall
 mounted 51” from that wall (for clearance when loaded)
 properly bolted to the flooring and cable runway
 spaced for proper installation of vertical managers
Any co-located network cabinets must retain at least 30” of unobstructed passageway behind –
even if that requires their face not be flush with the racks.
Vertical and horizontal cable managers may differ in manufacturer from the rack or each other.
The vertical managers must be 6” wide, with black finger-duct (and a cover door) on the front
and distribution rings on the rear. They must be bolted to the racks on either side (unless at the
end of a row). The horizontal managers must use black metal distribution rings, not plastic
finger duct, and should be front only.
The cable runway should be 12” wide and run the length of the room, in-line with the racks. A
runway segment should be installed perpendicular to each patch-panel rack, to form a threeCblSpc_v2007.9
Page 9 of 15
point brace between two walls and the floor. This provides efficient cabling access to all
equipment, properly supports the cables, and braces racks against earthquake damage. All
fittings must be of the same manufacturer as the runway itself, and a ground strap must be
installed between sections of runway.
Phone system cabinets must be positioned to allow efficient overhead feeding of 25-pair “tails”
to the wall field. Under no circumstances should cable be draped across the floor.
7 Equipment List
7.1 CommScope (Systimax system)
4-pr cat3 plenum cable (white), 2010
4-pr cat5e plenum cable (blue), 2061
4-pr cat6 plenum cable (yellow), 2071E
48-pt cat5e patch panel, 1100PS
48-pt cat6 patch panel, 1100GS3
cat5e jack (ivory)
cat6 jack (orange)
4-pt faceplate (ivory), M14L
24-strand MM ISP optical fiber, 5301-024A-ZPAQ
24-strand SM OSP optical fiber, 5103-024A-WRBK
7.2 CommScope (Uniprise system)
4-pr cat3 plenum cable (white)
4-pr cat5e plenum cable (blue), Ultra II
4-pr cat6 plenum cable (yellow), Ultramedia
48-pt cat5e patch panel
48-pt cat6 patch panel
cat5e jack (ivory)
cat6 jack (orange)
4-pt faceplate (ivory)
24-strand MM ISP optical fiber, LaserCore 300
24-strand SM OSP optical fiber
7.3 Berk-Tek / Panduit (Certification Plus system)
4-pr cat3 plenum cable (white)
4-pr cat5e plenum cable (blue), LM350
4-pr cat6 plenum cable (yellow), LM1000
48-pt cat5e patch panel, DP5e
48-pt cat6 patch panel, DP6 Plus
cat5e jack (ivory), Mini-ComTX5e
cat6 jack (orange), Mini-ComTX6 Plus
4-pt faceplate (ivory), Mini-Com Classic
24-strand MM ISP optical fiber, Gigalite 10
24-strand SM OSP optical fiber
107078388
760041913
700210123
108208935
760062380
108232737
700206683
108168550
700009699
760004192
3504-white
5504M-blue
7504-yellow
UNP510-48P
UNP610-48P
UNJ500-IV
UNJ600-OR
UNF-MFM-4P-IV
P-024-DS-5L-FSUAQ
R-024-LN-8W-F12BK
10032047
10032065
10032090
DP485E88TGY
DP48688TGY
CJ5E88TGEI
CJ688TGOR
CFP4EI
PDP12B024-EB3010/25
PDR024AB0707-I/O(BLA)
CblSpc_v2007.9
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7.4 Racking & Cable Management
Panduit corrugated slit-wall tubing, black
Chatsworth 19” equipment rack, clear
Ortronics horizontal wire manager, black
Chatsworth vertical cable mgr, black
Chatsworth standard cable runway, black
Hoffman 19” network cabinet, seismic-rated
cabinet fans (order 2)
fan connector cable
vertical cable mgr (order 2)
solid, fixed shelf
cage nuts (order 2)
CommScope 19” equipment rack
Horizontal Wire Manager
Vertical Cable Manager
Cable Runway
CLT125F-L20
CPI-46353-503
OR-60400057
CPI-30162-703
CPI-10250-712
ENC21710S
A6AXFNPG
ACORD2
PVCM207
P19SH810B
P1032CN
760082479
UN-PCO-C2
760072785
760085647
8 Administration
A labeling system will be utilized that clearly identifies each station cable. Machine-made,
permanently affixed labels must be placed on each station jack and patch-panel port. They
must be printed in black ink upon a white background. The labeling system should be based
upon outlet, not work area, and irrelevant of the current purpose of a jack. The suggested
method is for all outlets from a specific IDF to be incrementally numbered, using three digits
(including leading zeroes when necessary). The individual horizontal cables at a drop are then
identified by a “dot” sequence from left to right, top to bottom; thus, the bottom left jack at the
52nd outlet fed from a particular IDF would be 052.3. The actual serving IDF would be identified
by a separate “IDF [room #]” label on each outlet. The purpose of such a system is to not be
adversely affected by space changes, the later addition of additional cable or outlets, or the
convergence of voice and data communications.
horizontal cable identifiers (corresponds to ports in the IDF)
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EXHIBIT O - Alameda County Infrastructure Cabling Specifications
RFQ 900715
9 Testing
9.1 Method
Tests must be performed using industry standard test equipment that has been UL verified to level III
accuracy as defined by TIA/EIA-568-B.2-1. The tester must be properly recalibrated according to the
manufacturer’s recommended schedule, and specifically check for guaranteed performance throughout
the valid range of the cable. The equipment should use marginal pass indicators (to identify when the
result is closer to a test limit than the tester’s margin of accuracy), and links which report a marginal pass
should be re-terminated and tested again.
All installed cable must be permanent-link tested prior to system cut-over and activation in accordance
with the appropriate field test specifications; sample tests of only some facilities are not acceptable. For
multi-pair copper backbone cabling no more than 2% of the total pairs may be defective. The contractor
will immediately replace (remove and re-install) or repair, at no cost to the County, any copper, fiber, or
backbone cable not meeting expected performance parameters and retest prior to final acceptance.
9.2 Verification
The County may, at its discretion, have its own representatives inspect and retest a sample of the
installed communications links. Any individual discrepancies must be resolved, to the County’s
satisfaction, by the installing contractor (and at their own cost). If more than 2% of the sample results are
confirmed to differ, in terms of pass/fail, then the installation contractor must retest all of the
communications cabling at their own cost.
9.3 Documentation
Test results must be provided in digital format for all installed cabling (copper, fiber, or backbone) to the
County of Alameda Communications Department, prior to final acceptance. The information for all
copper station cabling should be sorted in ascending numerical order (according to the labeling
standard), and include the relevant test information for the type of cable.
The information for each test will contain the worst pair value, the worst pair margin, the test frequency
of that worst pair, and the test limit at that frequency. The electronic file for each test result must include
the brand name, model, serial number, and software version of the tester used, as well as the cabling test
category and date performed. As-built drawings of the complete structured cabling system should be
included at this time, in either paper or digital media, at no additional cost to the County. It is the
contractor’s responsibility to insure that the Communications Department has the necessary Microsoft
Windows PC software to read all documentation.
9.4 Certification
The contractor must successfully receive certification of the installed structured cabling system from the
manufacturer before the County will accept a completed installation. The certification must provide at
least a 20-year warranty directly to the County on the material and workmanship of the cabling system,
including connectivity components and any backbone or other subsystems installed. The warranty must
cover standards adherence, transmission performance, application assurance, and repair/replacement of
faulty equipment (including necessary labor). Evidence of this certification must be presented to the
County with other required documentation.
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EXHIBIT O - Alameda County Infrastructure Cabling Specifications
RFQ 900715
10 Exceptions
Any exceptions to these Specifications must be approved in writing, in advance, by the County of
Alameda Communications Department. Trade names, brand names, model numbers, etc used in this
specification are for the purpose of providing a performance and quality reference, and are not intended
to be exhaustive. Alternative parts must meet or exceed all performance references listed herein, the
relevant industry guidelines, and comply fully with the chosen structured cabling system
manufacturer’s warranty program. It is the installing contractor’s responsibility to demonstrate such
equivalency.
11 Glossary
As-Built
Documentation that reflects actual cable routing and systems installed upon job
completion.
Backbone
Copper and fiber that interconnects the MPOE, MDF, and IDFs within a building, as well
as any outside plant facilities between buildings on a campus.
Cable Tray
Welded steel-wire cable conveyance with field-formable bends.
D-Ring
Metal wire management ring shaped like the letter “D” used for routing cable on a
plywood backboard.
EMF
ElectroMagnetic Fields, energy generated by electronic equipment that can cause
interference with voice and data transmissions.
Fill
The carrying capacity (in quantity of cable) of a particular cable conveyance.
HVAC
Environmental air units and their control assemblies.
IDF
Intermediate Distribution Frame, an enclosed integration point on a floor for serving data
and telephony to nearby stations, also referred to as a riser closet, telecom closet, hub
room, or floor distributor.
Jack
Receptacle for termination of station cable in a work area.
MDF
Main Distribution Frame, centralized location for building electronic equipment and the
termination point for backbone cabling, also referred to as a phone room or equipment
room.
MPOE
Minimum Point of Entry, building entrance for public and private network service cables.
Outlet
The collocated group of jacks where station cables are terminated, also referred to as the
wall faceplate or a cable drop.
Port
Receptacle on the IDF end of a station cable.
Raceway
Any enclosed channel designed for routing cables.
RCDD
Registered Communications Distribution Designer certification from BiCSi, a technical
organization for low-voltage cabling design and installation.
Runway
Cable conveyance shaped like a ladder and used primarily in MDF and IDFs, also
referred to as ladder rack.
Station
An individual communications or network device.
Station Cable Horizontal cabling that connects a patch panel or terminal block in the IDF to the work
area outlet.
TBB
Telecommunications Bonding Backbone, a conductor connecting the main TGB (in the
MPOE) to the TGBs in phone closets throughout the building.
TGB
Telecommunications Grounding Busbar, a solid copper plate pre-drilled with holes for
bonding electronic equipment to building ground.
UPS
Uninterruptible Power Supply, on-line battery back-up power source for critical systems.
UTP
Unshielded Twisted Pair, standard premises cable containing one or more pairs of twisted
copper wire without metallic shielding.
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EXHIBIT O - Alameda County Infrastructure Cabling Specifications
RFQ 900715
12 Appendix
CblSpc_v2007.9
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EXHIBIT O - Alameda County Infrastructure Cabling Specifications
RFQ 900715
CblSpc_v2007.9
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Exhibit P – Hazardous Materials, Procedures and Controls
RFQ 900715
EXHIBIT P
HAZARDOUS MATERIALS, PROCEDURES AND CONTROLS
“Contractor”, as referenced herein, means the actual entity performing on-site work, whether that be
the Vendor or its subcontractor.
HAZARDOUS MATERIALS IN COUNTY BUILDINGS
a. Asbestos: Many County-owned buildings contain asbestos-containing construction materials
(i.e. materials that contain greater than 0.1% asbestos). Asbestos-containing construction
materials (ACCM) known to be present in County-owned buildings are identified in the attached
state mandated annual asbestos notifications.
Any disturbance or removal of ACCM by the Contractor is prohibited.
Prior to the start of work the Contractor shall review the applicable asbestos notification, inspect
the work area and notify the County’s Environmental Project Manager in writing of any ACCM
that may be disturbed by its work. In response to the Contractor’s notification, the County will
arrange to: (1) have the material removed by a licensed asbestos abatement contractor or (2)
have a licensed asbestos abatement contractor assist the Contractor by performing work
activities that involve disturbing or potentially disturbing ACCM.
If, during the course of work, the Contractor discovers previously unknown ACCM and/or
suspect ACCM that will be impacted by the Contractor’s work, or if the Contractor changes it’s
planned work such that ACCM may be disturbed, the Contractor shall immediately stop work in
the affected area and send written notification to the County’s Environmental Project Manager.
In response to the Contractor’s notification, the County will arrange the necessary testing,
removal and/or Contractor assist.
b. Lead: All paint present in County-owned facilities is assumed to contain lead. Contractor shall
be responsible for compliance with all applicable federal, state, and local regulations when
conducting work activities involving the disturbance of lead-containing paint including, but not
limited to appropriate dust control and containment measures.
c. Polychlorinated Biphenyl’s (PCBs): PCB-containing light ballasts may be present in Countyowned buildings. Contractor shall assume that all light ballasts, unless clearly marked “NonPCB”, contain PCBs. Contractor shall implement appropriate procedures to prevent damage to
PCB-containing materials.
d. Fluorescent Lights: Mercury-containing fluorescent lights are present in many County-owned
buildings. Contractor shall assume all fluorescent light tubes/bulbs contain mercury and shall
implement appropriate procedures to prevent breakage of fluorescent light tubes/bulbs.
Page 1 of 2
Exhibit P – Hazardous Materials, Procedures and Controls
RFQ 900715
HAZARDOUS MATERIALS, PROCEDURES AND CONTROLS (cont.)
ASBESTOS AWARENESS AND HAZARD COMMUNICATION TRAINING
a. At minimum, all of Contractor’s on-site personnel are required to attend a 2-hour asbestos
awareness training class on an annual basis as required by Cal-OSHA. The cost of attending the
2-hour asbestos awareness training class shall be the sole burden of the Contractor. Contractor
shall provide the County’s Environmental Project Manager with proof of attendance in the form
of a certificate from the training provider.
b. At minimum, all of Contractor’s on-site personnel are required complete hazard communication
training, and any other applicable training as required by Cal-OSHA.
CONTRACTOR’S USE OF ENVIRONMENTALLY REGULATED MATERIALS AND
PRODUCTS IN COUNTY BUILDINGS
a. Contractor shall obtain the Material Safety Data Sheets (MSDS) from the suppliers/manufacturers
of all materials/products proposed for use in completing the work and shall submit those MSDS to
the County’s Environmental Project Manager for approval prior to bringing any such
material/product onto County’s property.
b. Materials/products that do not contain hazardous ingredients should be used whenever possible.
Products that contain asbestos or other known carcinogens will not be approved for usage unless
no alternative exists. Products that contain lead will not be approved for usage unless no
alternative exists.
c. Workers using approved materials/products shall be familiar with the information on the
corresponding MSDS, and shall be trained in their proper usage and limitations.
HAZARDOUS MATERIALS RELEASES AND OTHER ENVIRONMENTAL INCIDENTS
In the event of a hazardous materials release or other environmental incident, Contractor shall
immediately stop work, secure the work area as necessary to protect building occupants and notify
the County’s Environmental Project Manager. Any project delays and/or additional costs resulting
from such incidents are the Contractor’s responsibility.
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