DEPARTMENT OF THE ARMY
HEADQUARTERS, 5TH BRIGADE, USACC
1939 BUCK ROAD, 2ND FL
JBSA FORT SAM HOUSTON, TEXAS 78234-7712
REPLY TO
ATTENTION OF:
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1 October 2014
STANDARD OPERATING PROCEDURE
FOR
5TH BRIGADE JROTC PROGRAM FOR ACCREDITATION, ASSIST VISITS, UNIT REPORTS
AND RANGE INSPECTIONS
1. REFERENCE. Cadet Command Regulation (CCR) 145-2, Junior Reserve Officers’ Training
Corps Program: Organization, Administration, Operation, Training and Support, dated
1 February 2012 and Cadet Command Regulation (CCR) 145-8-3, Junior Reserve Officers’
Training Corps: Program for Accreditation, dated 28 July 2014.
2. PURPOSE. To standardize the procedures used to plan and conduct the JROTC Program
for Accreditation (JPA), Assist Visits (AV) and Range Inspections of Junior Reserve Officer
Training Corps programs within the 5th Brigade area of responsibility. Additionally, to
standardize the accreditation dates and announce the suspense date for the Unit Report.
3. INTENT. To provide guidance and information for use in the preparation for and conduct of
accreditation visits, assist visits, range inspections and unit reports.
4. MISSION. Conduct accreditation visits for all JROTC programs IAW U.S. Army Regulation
(AR) 145-2, CCR 145-2, and CCR 145-8-3 JROTC Program for Accreditation.
5. EXECUTION.
a. Commander’s Intent.
(1) Purpose. To assess each JROTC program’s performance, provide
accreditation data to Cadet Command Headquarters, and provide feedback to the cadre and
cadets.
(2) Method. Brigade will conduct accreditation visits using teams comprised of
personnel from the 5th Brigade Headquarters. Cadet Command Program for Accreditation
specifies the areas to be evaluated and evaluation procedures. The team will complete the
evaluation in one day.
(3) End State. The end state for the accreditation visit is to accurately assess
the JROTC program’s performance and compliance with applicable U.S. Army and Cadet
Command regulations and Brigade-Level policies, and to provide data to Cadet Command
Headquarters for program accreditation. The team will provide a briefing of the assessment
prior to departure from the school grounds. A written copy of the evaluation results will be
provided to the instructors upon completion of the visit.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
b. Concept of the Operation. Headquarters, 5th Brigade, will conduct accreditation visits
of its JROTC programs IAW CCR 145-2 and CCR 145-8-3 JROTC Program for Accreditation.
The inspection will follow the itinerary prepared / coordinated by the DAI / SAI and approved by
Brigade.
c. Responsibilities.
(1) 5th Brigade JROTC. The proponent for the Accreditation program, the 5th
Brigade JROTC, will:
(a) Establish the accreditation visit schedule.
(b) Conduct JPA visits IAW the procedures specified in this SOP and
provide feedback to JROTC instructors and cadets.
(c) Inspect DAI offices every three years IAW the procedures specified in
this SOP.
(d) Serve as the approving authority for all JPAs, AVs, supply
inspections and range inspections.
(e) JPA Team. JPA teams will consist of two or more 5th Brigade
representatives. The HQ, 5th Brigade, JROTC, will coordinate assignment to these teams
and team members will be notified No Later Than (NLT) 6 January 2015 (1 October 2014 for
JPAs taking place in Fall 2014). A brigade representative on each team will be designated as
the Team Chief.
(f) Assist Visits. Assist visits are suspended until the JPA Pilot
program has been completed. Until then, all units will provide Instructor height and
weight, accompanied by body fat content worksheet (if required) and the attached
Brigade School/Program checklist documentation (Enclosure 9).
(g) JPA Schedule. Enclosure 2 is the SY 14-15 Pilot JPA Schedule for
schools that will be receiving Pilot JPA visits. In the event that the date selected for a school
conflicts with a school function not previously identified, the SAI must contact 5th
Brigade NLT 15 October 2014.
(h) Ensure all programs receive their scheduled JPA and provide their
results to Cadet Command.
(i) Record and provide answers to any problems / issues raised by DAIs /
SAIs during the JPA. DAIs / SAIs will not interrupt the flow of their or another school’s JPA.
Rebuttal procedures are outlined below, and are appropriate for challenges to the JPA score.
The intent is to limit complaints until after the DAI / SAI has had time to assess arguments,
which will allow the JPA to be completed in the scheduled time.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(2) DAIs / SAIs will:
(a) Coordinate the visit (JPA, supply or range inspections) and prepare
their cadets, as required. The performance of the cadets reflects on the effectiveness of the
instructor.
(b) The In-ranks portion of the inspection will be conducted by local Army
Senior ROTC programs, Army National Guard, Army Reserve, Army Recruiting, or a
neighboring Army JROTC unit not in the same school district. The DAI/SAI is responsible for
coordinating the members to conduct the In-ranks portion, will ensure that they are trained in
the proper in-ranks procedures/discrepancy annotations and will provide them with a copy of
the in-ranks inspection questions found in enclosure 5 of the SOP.
(c) To the greatest extent possible, it is recommended that the JPA day
be scheduled as a field trip day for the cadets. Cadets that are not staff members, color guard
or selectees for cadet portfolios/Service Learning brief can be released back to their normal
classes after the in-ranks and drill and ceremony portions of the JPA are completed.
(d) Provide itineraries and strip maps to HQ, 5th Brigade, JROTC for all
JPAs NLT four weeks prior to the visit. Ensure that strip maps will actually direct the team
to the appropriate location. Cadet staff briefings should be done early in the day (the JPA
Team can arrive at the school early if required) and should be 45-60 minutes in duration. The
cadet staff briefing should be scheduled prior to battalion in-ranks inspections and/or first class
period in-ranks inspection. An example itinerary has been attached as enclosure 7.
(e) Schedule a 5-minute final coordination meeting (for JPAs only)
between the JPA team and JROTC cadre immediately after the team's arrival and prior to the
cadet staff briefing. If necessary, a meeting between the JPA team chief and the principal or
school staff will be scheduled to discuss the JPA at the briefing site/location but is not required.
School officials are encouraged to attend the staff briefing.
(f) Notify DAI / SAI team members of JPA participation and dates.
(g) Ensure school/district officials are aware of the date(s), type of visit,
and the purpose and goals of the visit. School officials are encouraged to attend the cadet staff
briefing.
(h) Ensure the JPA team members are notified of any changes to the
itinerary.
(i) Allow at least 30 minutes at the end of the JPA for the JPA team
to out-brief the cadet staff and cadre. The SAI will provide a suitable area, laptop computer and
LCD projector for the assessment out-briefing. School officials are encouraged to attend the
out-brief.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(j) Ensure that all schools on an “A-B” block schedule coordinate to have
both the A and B classes available on the day of the JPA. To the greatest extent possible, it is
recommended that the JPA day be scheduled as a field trip day for the cadets. Cadets that are
not staff members, color guard or selectees for cadet portfolios/Service Learning brief can be
released back to their normal classes after the in-ranks and drill and ceremony portions of the
JPA are completed. Note: All JPAs will be conducted in one day.
(k) Ensure Supply Rooms receive their Supply Inspection using the
JROTC Independent/DAI School Supply Checklist (Enclosure 8) at a minimum of two
weeks prior to the scheduled JPA. The Supply Inspection will be coordinated with one of the
following offices: DAI MPC, University Supply Tech, Bde JROTC Log Representative, or the
local Installation Supply Tech. In any case, coordination will be made with 5th Bde JROTC
Log Representative, Mr. Frank Bernal, at (210) 295-2011 or Mrs. Valerie Hardin, at (210) 2211128. Any area on the checklist not applicable will be annotated with N/A. The results of the
inspection will be provided to the JPA team.
(l) Set aside an area free of cadet and instructor distractions during the
JPA that has a power supply and a desk for the team’s use.
(m) Provide a classroom for the Cadet Portfolio portion of the JPA.
(n) DAIs / SAIs will be responsible for providing Instructor height and
weight, accompanied by body fat content worksheet (if required) and the attached
Brigade School/Program checklist documentation (Enclosure 9). Documentation will be
sent to 5th Brigade NLT 15 May 2015. FAILURE TO PROVIDE THE DOCUMENTATION WILL
RESULT IN PROBATION DURING THE NEXT SCHOOL YEAR.
(3) JPA Team Members will be familiar with all appropriate and current
regulations and manuals governing JPA areas and proposed questions for the cadet portfolio
portion of the JPA.
d. Coordinating Instructions. The JPA planning cycle and responsibilities are contained
in Table 1.
(1) JPAs: The JPA schedule is located within the SOP. Careful reading of both
the SOP and applicable regulations is critical for a program’s success.
(a) JPAs will not be conducted on weekends.
(b) The sequence of the JPA is determined by the DAI / SAI with two
exceptions: (1) when possible, the first JPA event will be the cadet staff briefing to the entire
JPA Team, (2) the final event for all JPAs will be the assessment briefing conducted by the JPA
Team.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(c) To the greatest extent possible, it is recommended that the JPA day
be scheduled as a field trip day for the cadets. Cadets that are not staff members, color guard
or selectees for cadet portfolio/ Service Learning briefing can be released back to their normal
classes after the in-ranks and drill and ceremony portions of the JPA are completed. Note: All
JPAs will be conducted in one day.
(d) Uniform:
(1) Cadets and instructors will be in either complete ASU, Class A
or Class B uniform; the uniform will be worn with all awards and decorations authorized by CCR
145-2, 1 February 2012 only (no Eagle Scout medals or other accoutrements) and headgear.
The only authorized headgear and footwear for cadets are the gray beret and low-quarter
shoe. Uniforms will be serviceable and tailored to fit. The SAI will ensure the JPA team
members are notified of the uniform for the JPA. Changes to the uniform will be coordinated
with the JPA team NLT 24 hours prior to the JPA.
(2) Any cadet not in uniform will still stand the in-ranks portion of
the JPA and be asked the appropriate JPA questions. Cadets not in uniform will be annotated
on the in-ranks grade sheets. Supply documentation shall be provided to the JPA team prior to
the JPA to show uniform items on order for cadets out of uniform. Participating students are
not cadets and will not be a part of the in-ranks inspection.
(3) Active duty Army, Army National Guard or Army Reserve
inspectors will wear the same class of uniform as those they inspect during the in-ranks
portion of the inspection.
TABLE 1
DATE
NLT 30
September
NLT 14 Days
prior to JPA
30 Days Prior
to JPA
JPA Day
WHO
ACTION
Brigade
Distribute MOI and JPA Schedule to the schools/DAIs.
SAI
Coordinate supply inspection through Mr. Frank Bernal or Mrs.
Valerie Hardin (see below)
Provide itinerary and directions for finding the school to Brigade.
DAI / SAI
Brigade
Conducts JPA IAW the JROTC Program for Accreditation.
Brigade will out-brief JPA results before departing.
(e) Grading for the JPA areas / events and standards will be IAW the
CCR 145-8-3 JROTC Program for Accreditation as follows:
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(1) Cadet Staff Briefing: Maximum credit will be given for a
detailed, creatively developed briefing that is presented in an outstanding manner (and not
merely read), and depicts a clear and concise explanation of the actual staff functions and
responsibilities. It includes examples of day-to-day operations, school vs. program statistics,
activities of the unit and special teams, unit history, staff member’s goals after graduation, and
accomplishments of the unit during the school year. It must be presented in a logical sequence
with obvious extensive preparation and good use of briefing aids (e.g., Power Point charts and
slides integrated with photos/animation/ sound, graphs, etc.). A Continuous Improvement
briefing must be incorporated into the staff briefing. The criteria for the Continuous
Improvement briefing is outlined in Table B-2, Continuous Improvement Rubric, in the
current version of the CCR 145-8-3, dated 28 July 2014. The Cadet Staff Briefing should be
45-60 minutes in duration. Staff members should all brief approximately equal amounts of
material (avoid the Cadet Battalion Commander briefing 10 slides and the XO and CSM briefing
one each). Staff members must show mastery of their positions by demonstrating the ability to
answer technical questions relating to their particular staff area. Instructors will not answer the
inspectors’ questions that are directed at staff members. Scoring is partially based on the
cadets’ ability to answer questions successfully. Delivery must be outstanding for full credit.
(2) Cadet Portfolios: Cadets shall have a comprehensive
understanding of their portfolio contents. Instructors will choose a total of 20 cadets
(with at least four cadets coming from each LET level). The JPA team will then select 10
cadets to ask questions in a classroom. Sufficient space and time must be made
available for this (approximately 60 minutes). Cadets will be asked questions on items in
the portfolio and answers will demonstrate an understanding of the information in the
portfolios. Guidelines for cadet portfolio grading are outlined in Table B-4, Cadet
Portfolio Criteria, in the current version of the CCR 145-8-3, dated 28 July 2014.
(3) Cadet Attendance: All cadets will be present in
formation. While there is no section on the JPA that accounts for attendance, all cadets
are expected to participate in the JPA.
(4) Supply Room: The supply room must be in a neat and orderly
state of police with all storage cabinets/drawers clearly labeled with the contents. A copy of
individual clothing records will be maintained in JUMS.
(5) Training Management: As part of Training Management, the
S-3 must maintain the Unit Report. Cadet Training records must be maintained in JUMS. The
Battalion S-1 will create a labeled folder to maintain hard-copy JUMS Privacy Act/Health
statements, individual clothing records and other associated JROTC documents.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(6) In-ranks Participation: Cadets must be in the prescribed
uniform as outlined in paragraph 5.d.(1)(d)(1) above, IAW AR 670-1/CCR 145-2) with all
awarded ribbons and decorations IAW CCR 145-2 only. Awards not authorized by CCR 145-2
will result in deficiencies. Scoring shall be IAW the JROTC Program for Accreditation and
Assist Visits. In-ranks inspections will be conducted either during battalion formation or by
class period, at the discretion of the SAI. To the greatest extent possible, it is recommended
that the JPA day be scheduled as a field trip day for the cadets. Cadets that are not staff
members, color guard or selectees for cadet portfolio/Service Learning briefing can be released
back to their normal classes after the in-ranks and drill and ceremony portions of the JPA are
completed. All units must use the current version of the SOP In-Ranks Inspection Worksheet
(enclosure 3) to be handed to the Inspector prior to the In-ranks Inspection. No other in-ranks
checklist is authorized. Use of any other in-ranks checklist will result in two points assessed
against the uniform portion of the in-ranks inspection for each cadet in the inspection. If a
cadet is not in a uniform, a reasonable excuse must exist. The inspectors will be the final
arbiters on the quality of the excuse. Any cadet not in uniform will still stand the in-ranks portion
of the inspection and be asked the appropriate inspection questions. Cadets not in uniform will
be annotated on the in-ranks grade sheets. Supply documentation shall be provided to the JPA
team prior to the JPA to show uniform items on order for cadets out of uniform. Each cadet not
in uniform and without valid documentation will be assessed six points against the uniform
portion of the in-ranks inspection. Students annotated in JUMS as Participating Students are
not to participate in the inspection. If there are potential questions, instructors will check with
Brigade a week or two before their JPA. In-ranks Inspectors will ask each cadet two questions
taken from enclosure 5.
(7) Records and Admin: Records will be graded IAW CCR 145-2,
para 2-3. Complete admin records on all cadets will be maintained utilizing the current version
of JUMS. The Privacy Act and Health statements from JUMS will be used and maintained as a
hard copy (old 4th Region or school/district forms will not be accepted by the JPA team). If the
school district requires a foreign language version, that version will be in addition to the required
JUMS form.
(8) Public Affairs: Public affairs is primarily an effort to “get the
word out” about the respective JROTC battalion’s daily and integrated curricular activities.
Therefore, Public Affairs will rely heavily on the creativity of the students. Maximum credit for
this area will be achieved by demonstrating the level of creativity that the students show in
“getting the word out.” Photos and articles should be artistically displayed and names need to
be included of those who are portrayed. Bulletin Boards/Display Cases should be displayed in
areas of the school so that the entire student body, especially those not associated with
JROTC, can view what JROTC does for their school and local community (display cases that
contain only trophies will receive minimum credit.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(9) Drill and Ceremony: Cadets will be graded on their ability to
march and act in unison, so synchronization is important. Marching will be conducted at the full
30” step regardless of whether it is conducted indoors or outdoors and commands will be
in the sequence listed in Appendix B-4, Cadet Drill of the current version of the CCR 1458-3, dated 28 July 2014. Graded drill will be either company or platoon drill (All cadets are
expected to participate in drill except for battalion staff).
(10) Color Guard: The color guard will be graded on their
attention to detail and their ability to stay in synchronization, IAW Appendix B-6, Color Guard,
of the current version of the CCR 145-8-3, dated 28 July 2014. The Battalion Cadet CSM
will not call commands unless actually on the color guard team.
(11) Service Learning: A minimum of three Cadets will brief
the presentation. These cadets will not be from the Battalion staff, but should represent
their role in service learning as a LET 1, 2, 3, or 4 Cadet. Guidelines for conducting and
grading of the Service Learning brief are outlined in CCR 145-8-3, Appendix B-2, Service
Learning Project Presentation, Checklist B, Service Learning Project Presentation
Checklist and Table B-3, Service Learning Rubric. The presentation should be
approximately 15 minutes in duration.
(12) Instructor Portfolios: All instructor portfolios will be
evaluated, however, only instructors that have three or more years experience will be
scored. Sufficient space and time must be made available for this (approximately 30
minutes). Instructors will be interviewed with their portfolios IAW guidelines in
Appendix B-9, JROTC Instructor Portfolio and Interview Guide. Information in the
portfolios is outlined in Checklist D, Instructor Portfolio and Interview in the current
version of the CCR 145-8-3, dated 28 July 2014.
(2) School-Program Inspection: The School-Program Inspection will be
conducted IAW the attached Brigade School/Program checklist documentation
(Enclosure 9). This inspection is designed to assess the school and cadre only. Cadre will
complete the checklist, and the inspectors will spot check. Just as decisions made by
commanders or managers affect their people, so the decisions made by cadre and the school
itself can positively or negatively impact the JROTC battalion. Scoring will be as per the
checklist. Obviously, careful preparation before the JPA will help a program to maximize points.
(3) Assist Visits (AVs): Assist visits are suspended until the JPA Pilot
program has been completed. Until then, all units will provide Instructor height and
weight, accompanied by body fat content worksheet (if required) and the attached
Brigade School/Program checklist documentation (Enclosure 9).
(4) Supply Inspection: An annual supply inspection will be conducted using the
JROTC Independent/DAI School Supply Checklist (Enclosure 8).
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
(a) School supply inspections will be conducted annually for all schools
and districts. Inspections must be coordinated with 5th Bde JROTC Log Representative, Mr.
Frank Bernal, at (210) 295-2011 or Mrs. Valerie Hardin, at (210) 221-1128, however the actual
inspection may be conducted by a DAI MPC, University Supply Tech, Bde JROTC
Representative or a local Installation Supply Tech. The entire checklist must be filled out.
Ensure Supply Rooms receive their Supply Inspection using the JROTC Independent School
Supply Checklist (CCR 145-8-3, pp. 35-45).
(b) DAI Supply Inspection. Each DAI Supply Section will be inspected
IAW CCR 145-2, and the JROTC Independent/DAI School Supply Checklist (Enclosure 8).
Inspections must be coordinated with 5th Bde JROTC Log Representative, Mr. Frank Bernal, at
(210) 295-2011 or Mrs. Valerie Hardin, at (210) 221-1128. Individual cadet clothing / supply
records will be maintained in hard-copy using JUMS format.
(5) DAI Inspection: DAI district offices will be inspected every three years in
conjunction with their units’ JPA IAW the CCR 145-8-3 JROTC Program for Accreditation,
Appendix A, DAI Evaluation and Table A-2, DAI Evaluation Criteria.
(6) Unit Reports. Schools will use the JROTC Unit Report format found in
JUMS. No other format is acceptable. The Unit Report turned in at the end of the school year
counts for 35 points of the JPA. Unit reports are due to Brigade NLT 15 June 2015. Unit
reports received after the suspense date will have points deducted for each late week. Two
points will be deducted from unit reports that are received between one and seven days late.
Two additional points will be deducted for each additional week the Unit Report is delinquent
until 13 July 2015. Reports submitted after 17 July 2015 will receive 0 points. If the Unit Report
is submitted before the due date and returned to the school for minor corrections, the Unit
Report will not be considered late. Unit reports returned for minor corrections (minor corrections
to be made, clarification of unusual events or missing pages only) must be received by 5th Bde
NLT 13 July 2015. Unit Reports must be received, graded and returned to the schools NLT 1
September 2015. Specific guidelines for the Unit Report are outlined in enclosure 1.
(7) Range Inspections:
(a) Annual range inspections will be coordinated by the school. It is
recommended that they be conducted prior to the school’s assist visit or formal inspection. If
conducted during an assist visit, the inspector must be a JROTC instructor from another school
and be CMP/NRA credentialed as an air rifle coach or instructor. The inspector will complete
the JROTC Unit Marksmanship Inspection Form. The school will submit the completed
inspection form to Brigade.
(b) In accordance with CCR 145-2, the JROTC Distance Learning Cadet
Safety and Civilian Marksmanship Course is an annual requirement. It is highly recommended
that instructors complete the course prior to the start of each school year so certificates of
completion are available during inspection.
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SUBJECT: SOP – 5th Brigade JROTC Program for Accreditation and Assist Visits
6. REBUTTALS. All areas of concern will be discussed in a professional manner with the HQ,
5th Brigade Team Chief prior to the team’s departure from the school. All rebuttals will be
forwarded to HQ, 5th Brigade, Chief JROTC for JPAs within 30 days following the
evaluation. Schools within a DAI district will submit the rebuttals through their
appropriate DAI.
7. SUPPORT REQUIREMENT. The SAI will provide a suitable area, laptop computer and LCD
projector for the assessment out-briefing.
8. COMMAND AND CONTROL.
a. The senior ranking inspector is the OIC of the JPA Team and the next senior ranking
evaluator is the second in command of the JPA Team.
b. Coordination for evaluations should be addressed with HQ, 5th Brigade, JROTC
(ATTN: Mr. Larry Haynes) at (210) 295-2014 or fax (210) 295-2017. Coordination for the
Supply Inspection portion should be addressed to Mr. Frank Bernal, at (210) 295-2011 or Mrs.
Valerie Hardin, at (210) 221-1128.
c. Special consideration requests will be submitted in writing to HQ, 5th Brigade,
JROTC as soon as possible.
9. POINT OF CONTACT. Mr. Merl Fuchs, 5th Brigade Chief of JROTC, (210) 295-2009
(merl.w.fuchs.civ@mail.mil), is the POC for this program and can be reached via phone or
preferably by e-mail.
//Original Signed//
RICARDO O. MORALES
COL, AR
Commanding
9 Encls
1. Unit Report Guidelines
2. JPA Schedule
3. In-ranks Inspection Worksheet
4. Recurring Reports
5. In-ranks Questions
6. Annual Range Inspection Memorandum
7. JPA Itinerary
8. JROTC Independent/DAI School Supply/GPC Checklist
9. Brigade School/Program Checklist
DISTRIBUTION:
FILE
5TH BRIGADE JROTC BATTALIONS
10
ENCLOSURE 1
Unit Report Guidelines SY 14-15
Based on Instructor comments and Unit Reports received at the Brigade, the following will
clarify what will and will not be accepted on the Unit Report. You will only receive credit for 5
teams, per competition (max 25 pts per competition). Also, will not receive multiple credit for
like team events (i.e., 2 male PT Teams). Teams must be made up of different members (all
male, all female or mixed teams). When you list each competitive event, please annotate the
gender of the teams. If you would like your report to be reviewed before it is graded, please
annotate draft on the first page. Reports received that do not have draft annotated on it, will be
graded and the score will be final. If you submit a draft report, you will have only one
chance to correct the errors that are listed on the report. If you have any questions,
call or e-mail.

Competitive Events – Items that Will NOT Count
Any and all events outside the 12 month window
Any Individual events (solo, dual drill and knockout)
Breaking down of Cadet Challenge events into sub-events
Cadet Challenge that is NOT against other schools
Competing against each other within the same school (i.e., Drill Team against Drill Team /
Color Guard vs. Color Guard, Squad vs. Squad, or Platoon vs. Platoon)
Food / Blood Drives
Football / Basketball / Track / etc. (or other sporting events)
JROTC Cadet Leadership Challenge (JCLC) Events
Weapon maintenance
Competitions not broken down (i.e., XXXX Comp. 68 Cadets) will only count one time, we
do not know how many teams you had unless you break it down.
“Best marching company/platoon” or “best company/platoon” during inspections.
2.
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Miscellaneous Events – Will count
Parades/Battalion reviews must be 50% participation (if limited, please annotate)
Drill demos, honor guard, saber teams
Visits or tours to specific areas of interest (colleges, Alamo, etc.)
Adventure training (rope bridge, rafting, canoeing, rappelling or rock climbing)
Orienteering
Middle school visits will count only if you conduct drill demos, etc. (not just recruiting)
Leadership symposiums/Leadership camps (not JCLCs)
Quinceaneras
Drownproofing
Bataan Memorial Death March
OCS/LOTCs or other leadership courses/camps that are not conducted at JCLC
Awards ceremonies (Not awards banquets)
Funerals (no weapon use is authorized). Blanks are not authorized!
Cadet of month boards. Must have at least 5 cadets compete to receive credit.
Additional parades only count for 5 points each
Fundraisers – money must go to someone other than JROTC!
Cadet battalion change of command ceremonies
1.
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11
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MUST perform at least one parade or pass and review in this category to receive any
points!
3.
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Non-competitive – Will NOT Count
Parties / Picnic’s/Field day
Salvation Army bell ringing
Formal inspections/District Inspections/ Assist Visits
Color guards
Presentations by service recruiters to cadets
Practices or rehearsals
Set-up or clean-up of military balls
COLOR GUARD – Items that Will NOT Count
Parades (Can’t count in two places)
Rehearsals/practices
Military Ball color guards will not count (you already receive credit for this under formal
events)
 Color guards that are part of parades or pass and review
4.
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SCHOOL SUPPORT – Will Count (must benefit the high school only)
Raising / Lowering Flag (2 Times Only)
Concession Stands (2 Times Only)
Clean up, parking, ushers and escorts
Flag detail (huge flag ceremony on the field at half time)
Pep rally support for school
Honor Guards/Saber Teams
Graduation support
Security/Guides
Timers/event graders
School blood drives
Freshman Orientations for JROTC
7.








8.





SCHOOL SUPPORT – Will NOT Count
Setting up / cleanup of Military Balls, Dining Ins Ceremonies
Drill Demos do not count here!
Fund Raising!!!
Elementary or middle school support (see community support)
Counting of cadets playing in school sports programs
Field Day
Parties/picnics
Color guards will not count here.
COMMUNITY SUPPORT- Will Count (must benefit the community)
Assisting Elderly (need specific details)
Escorts, ushers, adopt a highway
Color guard if it is something that is requested by the community
Quinceaneras
This is where you list your elementary and middle school events- drill demos!
12


Funerals (no weapons use is authorized. Blanks are not authorized either!)
Junior Cadet Corps (JCC) Support
COMMUNITY SUPPORT – Will NOT Count
You cannot list your school support events here!
Parades
Competitions
Color Guard/ Honor Platoons/Drill Demos (Unless for Private, middle or elementary schools,
Civic or Veteran’s Organizations)
 Fundraising!!!
9.




10. CADET CHALLENGE
 Unit must have at least 90% of their eligible cadets participate to receive credit. This is
based on the current enrollment numbers.
 Less participation are awarded points on a straight line sliding scale
 JROTC Enrollment less bona fide medical excuses with a by name list with the report
11. Service learning projects must be more than just a police call or clean up of an area.
Service learning projects must be something the cadet’s plan, organize and execute.
Automobile parking is not a service learning project.
12. REMINDERS
 Turn in the proper format (JUMS format).
 Follow format instructions.
 Don’t list same event in more than one (1) area.
 Place activities in the appropriate areas. It is the instructor’s responsibility to place the
event in the correct place. You will not be allowed to move events around to receive max
credit once it has been turned in.
 List all activities you have done in each area, even if you’re max’d out in the area!
 If you host a competition, you will be awarded 10 points (one time) for hosting and 5 points
per authorized team (no like teams) for participating at your event for a maximum of 25
points.
 If you conduct an unusual event, give us enough details to evaluate its applicability.
 15 July our roll-up report goes to cadet command and scores are final.
 School support must be related to the school to receive credit.
 Community support must not be school related but related to the community.
 Color guards will only count in the color guard category.
 Parades count in the miscellaneous event category.
 If you conduct a CG for a football game and you do security, parking, etc at the same
football game, then you can receive credit for Color Guard and School Support.
 Ensure entries are clear and concise.
 Please ensure the report contains the signature page when you send it to us…no
matter if it is a draft report or not.
13
ENCLOSURE 2
5th Brigade JROTC Program of Accreditation Dates 2014/2015
28 Oct 14
JPA AV
East Central HS (TX)
30 Oct 14
JPA AV
Canyon Lake HS
Carl Hayden HS
Alhambra HS
Tombstone HS
Trevor Brown HS
Camelback HS
Buena HS
Central HS
Cesar Chavez HS
Rio Rico HS
Phoenix UHSD DAI
Betty Fairfax HS
Cholla Magnet HS
Maryvale HS
Metro Tech HS
03 Nov 14
03 Nov 14
03 Nov 14
04 Nov 14
04 Nov 14
04 Nov 14
05 Nov 14
05 Nov 14
05 Nov 14
06 Nov 14
06 Nov 14
06 Nov 14
07 Nov 14
07 Nov 14
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
South Mountain HS
Highlands HS
Skyline HS
North HS
Houston ISD DAI
10 Nov 14
10 Nov 14
12 Nov 14
12 Nov 14
12 Nov 14
JPA AV
JPA Pilot
JPA AV
JPA AV
JPA AV
Clear Brook HS
Pearland HS
Clear Springs HS
Hightower HS
13 Nov 14
13 Nov 14
14 Nov 14
14 Nov 14
JPA AV
JPA AV
JPA AV
JPA AV
Yates HS
Barbara Jordan HS
Bellaire HS
Chavez HS
Furr HS
Scarbourough HS
Davis HS
Reagan HS
Kashmere HS
Lamar HS
LECJ HS
Milby HS
17 Nov 14
17 Nov 14
17 Nov 14
17 Nov 14
18 Nov 14
18 Nov 14
18 Nov 14
18 Nov 14
19 Nov 14
19 Nov 14
19 Nov 14
19 Nov 14
JPA AV
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
14
Wheatley HS
Lee HS
Sam Houston HS
Sharpstown HS
SF Austin HS
Waltrip HS
Westside HS
Worthing HS
5th Bde JROTC Inspection Dates 2014/2015
20 Nov 14
JPA AV
20 Nov 14
JPA AV
20 Nov 14
JPA AV
20 Nov 14
JPA AV
21 Nov 14
JPA AV
21 Nov 14
JPA AV
21 Nov 14
JPA AV
21 Nov 14
JPA AV
Livingston HS
Hargrave HS
Mesquite ISD DAI
Mesquite HS
Conroe HS
Humble HS
North Mesquite HS
Poteet HS
Summer Creek HS
West Mesquite HS
John Horn HS
Berkner HS
The Colony HS
01 Dec 14
01 Dec 14
01 Dec 14
01 Dec 14
02 Dec 14
02 Dec 14
02 Dec 14
02 Dec 14
03 Dec 14
03 Dec 14
03 Dec 14
04 Dec 14
05 Dec 14
JPA AV
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA Pilot
JPA AV
JPA AV
Rider HS
Wichita Falls HS
MacArthur (Irving) HS
Texas Military Institute
Hirschi HS
09 Dec 14
10 Dec 14
10 Dec 14
10 Dec 14
11 Dec 14
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
Deming HS
Las Cruces HS
Clint HS
14 Jan 15
15 Jan 15
16 Jan 15
JPA AV
JPA Pilot
JPA AV
Hopi HS
Wingate HS
13 Jan 15
15 Jan 15
JPA AV
JPA AV
Talequah HS
Douglas HS
Mustang HS
Guthrie HS
Northwest Classen HS
13 Jan 15
15 Jan 15
15 Jan 15
16 Jan 15
16 Jan 15
JPA AV
JPA AV
JPA AV
JPA Pilot
JPA AV
15
Lawton HS
MacArthur (OK) HS
Eisenhower (OK) HS
5th Bde JROTC Inspection Dates 2014/2015
JPA AV
21 Jan 15
JPA AV
22 Jan 15
JPA AV
23 Jan 15
Marked Tree HS
Lonoke HS
Conway West HS
10 Feb 15
12 Feb 15
13 Feb 15
JPA AV
JPA AV
JPA AV
La Joya HS
20 Feb 15
JPA AV
Central Catholic HS
Pueblo County HS
Fountain-Ft. Carson HS
24 Feb 15
25 Feb 15
26 Feb 15
JPA AV
JPA AV
JPA AV
Delta HS
Central HS (Grand Junction)
Waco HS
Loveland HS
03 Mar 15
04 Mar 15
04 Mar 15
06 Mar 15
JPA AV
JPA AV
JPA AV
JPA AV
Denver PSD DAI
East HS
Jefferson HS
Kennedy HS
Lincoln HS
Manual HS
Montbello HS
South HS
Washington HS
West HS
North HS
24 Mar 15
24 Mar 15
24 Mar 15
25 Mar 15
25 Mar 15
25 Mar 15
26 Mar 15
26 Mar 15
26 Mar 15
27 Mar 15
27 Mar 15
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
JPA Pilot
JPA AV
JPA AV
JPA AV
JPA AV
Zapata HS
Rio Grande City HS
Grulla HS
Veterans Memorial HS
30 Mar 15
31 Mar 15
01 Apr 15
02 Apr 15
JPA AV
JPA Pilot
JPA AV
JPA AV
JW Nixon HS
PSJA HS
Martin HS
PSJA North HS
Cigarroa HS
14 Apr 15
14 Apr 15
15 Apr 15
15 Apr 15
16 Apr 15
JPA AV
JPA AV
JPA AV
JPA AV
JPA AV
16
ENCLOSURE 3
IN-RANKS INSPECTION WORKSHEET
SCHOOL NAME:_______________________
DATE:________________________________
CLASS PERIOD:__________
CADET APPEARANCE
#
LAST, FIRST NAME
LET
RANK
UNIFORM
GROOMING
BRASS
RIBBONS
SHOES
QUESTIONS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Place error code in appropriate column to indicate deficiencies. Place an X in the column of
knowledge questions. Circle the X if the answer is incorrect.
A = Alignment B = Brass D = Dirty M = Missing P = Position W = Wrinkled U = Unserviceable
S = Alteration
Number of Cadets Present: _________
Number of Questions Asked:_________
Number of Uniform Deficiencies: ___________
Number of Questions Missed:________
17
ENCLOSURE 4
Recurring Reports
Report
Consolidated List of JROTC Cadet
Leadership Challenge (JCLC):
Master Training Schedule
PART Report
Cadet Enrollment/Ethnic Data
Report/Intentions of Graduates
Report
JCLC Opening and Closing Report
Consolidated JCLC Closing/After
Action Review
Unit Report
JROTC Essay Contest
To Brigade
10 Jan 2015
To Cadet Command
15 Feb 2015
28 Jun 2015
30 May 2015
6 Oct 2014
30 May 2014
15 Oct 2014
As required
NLT 30 after
end of JCLC
14 Jun 2015
19 Dec 2014
18
As required
11 Oct 2014
ENCLOSURE 5
JROTC In-ranks Questions
1. Q. What does ASU stand for?
A. Army Service Uniform.
2. Q: What type of shirt is worn under the Army Service Uniform Coat?
A: Gray long sleeve or short sleeve shirt.
3. Q: The black necktie/neck tab is optional when wearing what type of uniform?
A: Class B uniform with short sleeves.
4. Q: What color t-shirt is worn with the class Army Service Uniform?
A: White.
5. Q: What uniform is worn during ceremonies and social functions?
A: The Class A or B uniform or ASU.
6. Q: What uniform is worn at summer camps and for participation on special teams?
A: ACUs.
7. Q: What insignia do cadet officers wear on the gray beret?
A: Grade or rank insignia.
8. Q: What insignia do enlisted cadets wear on the gray beret?
A: ROTC insignia.
9. Q: What color t-shirt is worn with the ACU uniform?
A: Tan or Sand
10. Q: How is the grade (or ROTC) insignia worn on the gray beret?
A: Centered on the flash.
11. Q: How are ribbons positioned on the class A uniform?
A: Ribbons are centered on the left side 1/8 of an inch above the left pocket for
males.
For females, parallel to the nametag which is between 1 and 2 inches above
the top button.
12. Q: Describe a rank?
A: Cadet describes a certain rank asked by the inspector.
13. Q: How often must a uniform be worn by cadets?
A: At least once per week.
19
14. Q: Can a male cadet wear an earring in uniform?
A: NO.
15. Q: What size/color earrings can female cadets wear?
A: Small silver, gold or white spherical earrings not to exceed 1/4 inch in diameter.
16. Q: How is the nameplate worn on your uniform?
A: Center the nameplate on the right pocket between the top of pocket and the
top of the button for males. (Females: 1 to 2 inches above the top button
centered horizontally on the right side of the coat. In a comparable position on
the shirt.).
17. Q: What regulation covers the wear of the uniform?
A: AR 670-1 and CCR 145-2.
18. Q: Are shoulder boards authorized for wear with the class B uniform?
A: Yes
19. Q: What does ACU stand for?
A: Army Combat Uniform.
20. Q: What color socks are worn with the Army Service Uniform?
A: Black socks.
20
ENCLOSURE 6
Your School’s Letterhead/Stationary
Annual Range Inspection Memorandum
Date
MEMORANDUM FOR Commander, 5TH Brigade, US Army Cadet Command, (ATCCEJR/Mr. Fuchs), JBSA Fort Sam Houston, TX 78234
SUBJECT: Annual Range Inspection
1. References:
a. Cadet Command Regulation (CCR) 145-2, JROTC Program Organization,
Administration, Operation, Training and Support, dated 1 February 2012.
b. Cadet Command Memorandum of Instruction (MOI), subject: Air Rifle Safety and
Marksmanship, dated 11 Jan 2005.
c. JROTC Unit Marksmanship Inspection Form.
2. An annual range inspection was conducted on (date). The inspection was
conducted by (JROTC instructor name) from (name of school [cannot be from your
school]). The inspector meets the qualifications described in block 10 of the JROTC
Unit Marksmanship Inspection Form.
3. I certify that substantial changes have not been made to the range since it was
originally inspected and approved by CMP on (date). If substantial changes are made,
a CMP inspection will be requested through Brigade before marksmanship training
resumes.
4. (If applicable—i.e. instructors have changed) Request authorization for the
following instructor(s) to conduct JROTC Air Rifle Marksmanship at (your school’s
name) High School.
(SAI/AI Name and Rank)
21
5. All instructor, cadet, and administrative requirements outlined in the above
references have been updated and are on file. The completed JROTC Unit
Marksmanship Inspection Form is enclosed.
6. Point of Contact for marksmanship training at (your school’s name) High School is
(rank/name), phone (123)456-7891, email: john.doe@yourschool.org.
Encl
JOHN D. DOE
MAJ(R), IN
Senior Army Instructor
22
ENCLOSURE 7
USA HIGH SCHOOL
WOLVERINE BATTALION
SY 14-15 JROTC PROGRAM OF ACCREDITATION ITINERARY
25 JANUARY 2015
EVENT
LOCATION
TIME____
ARRIVAL OF
BRIGADE TEAM
FRONT OF HIGH SCHOOL
0730-0745
BRIEF OF SCHOOL
OFFICIALS
SCHOOL’S STAFF ROOM
0745-0800
CADET COMMAND
STAFF BRIEFING
CHOIR ROOM
0815-0915
CADET STAFF
EVALUATION
JROTC DEPARTMENT
0930-1030
IN-RANKS/DRILL
GYM/PARKING LOT
1030-1130
SERVICE LEARNING BRIEF
JROTC DEPARTMENT
1130-1150
INSTRUCTOR PORTOLIO
EVALUATION
JROTC DEPARTMENT
1200-1300
LUNCH
1300 -1320
COLOR GUARD EVALUATION GYM/PARKING LOT
1330-1430
CADET PORTFOLIO SESSION RANGE ROOM
1430-1530
BRIGADE TEAM
GRADING TIME
JROTC DEPARTMENT
1530-1600
SCHOOL STAFF ROOM
1600
BRIGADE TEAM
OUTBRIEF
23
ENCLOSURE 8
JROTC INDEPENDENT/DAI SCHOOL SUPPLY/GPC CHECKLIST
GOVERNMENT PURCHASE CARD (GPC)
CHECKLIST (SEP 2014)
YES NO
1. Do you have a GPC managing account and purchase card issued by your
support installation AOPC?
2. Do you have the current GPC References: ARMY GPC OP dated 2013,
Brigade GPC SOP dated 2014?
3. Does the unit have copies of the DD Form 577 Appointment Orders for
the Billing Official, ABO and cardholder in their files?
4. Does the cardholder safeguard your card to ensure it is not stolen or
used by someone else?
5. Are all Billing Official and Card holder GPC training records up to date?
Review records for annual ethics training, GPC training certificates.
6. Is the cardholders’ immediate supervisor the approving/certifying official?
7. Has the approving/certifying official notified the installation AOPC when a
cardholder departs, retires or leaves the unit?
8. Does an approving/certifying official review and authorize in writing each
account’s purchases before ordering items using the GPC?
9. Do you maintain an itemized purchase log of each account’s purchases?
10. Are only authorized items purchased?
11. In a review of the monthly statements. Is there evidence of spit
purchases or fraudulent card use?
12. Are your managing account and cardholder statements audited annual
by your support installation AOPC? Show proof of this audit?
13. Does the BO/Cardholder properly request Purchase Orders and confirm
they are approved and in US Bank before using the GPC?
14. Are unit fund categories properly used to purchase services and
materials? OMA for OCIE and office supplies, MPA for uniforms, laundry…
15. Does each cardholder reconcile their monthly statement and forward to
approving official within 3 workdays after closing date on the account?
16. Does the approving/certifying official review all purchase accounts to
ensure all purchases and disputes are adequately documented on the
document register?
17. Does the approving/certifying official maintain purchase receipts, bank
statements and support documentation for 6 years and 3 months?
18. Did the card holder rotate sources (vendors) when placing repeat
orders?
19. Did the cardholder only use BPA approved vendors? If not did they get
advanced approval for using a non BPA sources. Show evidence.
24
20. Does the current card holder(s) and approving official(s) attend annual
refresher standard Army training on GPC procedures?
21. Are there problems with purchase logs? Explain.
22. Did the cardholder follow the established GPC procedures for disputing
a transaction? This includes taking action when a GPC is compromised.
Remarks (GPC):
25
* If a Supply Checklist has not been executed in past 12 months, the Brigade
independent school supply checklist will be completed as part of the Program
Inspection.
BRIGADE INDEPENDENT/DAI SCHOOL SUPPLY/GPC CHECKLIST
Scoring: Item is a “Go” or “No Go”. Supply Checklist is pass / fail. Minimum of 75
“GOs” required to pass. If item is Not Applicable it is considered a “GO”
1. Administration:
GO
NO GO
GO
NO GO
NA
a. Has the current Head of Educational Institution (HOEI)
appointed the PBO/MPC? (AR 710-2, para 2-27).
b. Is a copy of the appointing memo on file? (AR 710-2, para 227.b).
c. Is the unit’s Supply Standard Operating Procedures (SOP) for
internal operations current and complete? (AR 710-2, Table B1, para E.2.).
d. Are all property authorization documents on hand and
current (CTA 50-900, CTA 50-909, Cadet Command JROTC
BOI)? (AR 710-2, Table B-1, para B.1.).
e. Are the supply files established and maintained IAW AR 25400-2, para 7-1.c.?
REMARKS:
2. Property Accountability.
NA
a. Has the unit established informal accounting procedures for
cadet clothing and OCIE? (AR 710-2, para 2-32.)
b. Is there a Clothing/OCIE Property Record in JUMS for each
item of clothing authorized/on hand? (CCR 145-2, para 3-5.f).
26
d Hand Receipts.
(1) Are hand receipts/sub-hand receipts including temporary
hand receipts established, maintained, and updated for all
property book items not under control of the MPS/PHRH? (DA
Pam 710-2-1, para 5-3 and 5-4).
(2) Are the signatures and ranks of the sub-hand receipt
holders and the date entered on the sub-hand receipt? (DA Pam
710-2-1, fig 5-1).
(3) Are all serial numbers reflected on the sub-hand receipt?
(DA Pam 710-2-1, fig 5-1)
(4) Is property being loaned between units without proper
documentation or changes to the sub-hand receipt? (DA Pam
710-2-1, para. 5-4)
(5) Are sub-hand receipt forms field in a separate jacket file
for each sub-hand receipt holder and each file clearly identified?
(DA Pam 710-2-1, fig. 5-1 instructions).
(6) Are hand receipts being reconciled every 6 months? (DA
PAM 710-2-1, para 5-3).
REMARKS:
3. Requesting and Receiving Equipment and Supplies.
GO
NA
a. Are all items on hand or on request authorized? (AR 710-2,
para 2-6).
b. Are quantities ordered plus quantities on hand IAW the Basis
of Issue (BOI) per Common Table of Allowances (CTA) 50-900,
Tables 1 and 2 (MPA) and Table 4 (OMA)?
27
NO GO
c. Is unit following Cadet Command’s procedures for requesting
and receiving equipment and supplies? (BDE SOP.)
d. DOD EMALL Procedures.
(1) Does the MPS coordinate with the BDE Budget
Representative to confirm that funds are available before
submitting requisitions? ( BDE Budget SOP, BDE MILSTRIP
SOP).
(2) Does the unit print and maintain a copy of the "DOD
EMALL Requisition Submission Page"? (BDE SOP).
(3) Does the unit check on open requisitions every 30 days?
(BDE SOP).
(4) Receipt of items requisitioned:
(a) Does the unit inventory/inspect items as requisitions
are received? (Using the DOD EMALL Web Site).
(b) Is the receipt document (DD Form 1348-1A) on each
requisition, signed, dated, and quantities received marked in the
appropriate boxes? (Using the DOD EMALL Web Site)
(c) Are the quantities received posted in JUMS in the
appropriate Informal Clothing Record? (Using DOD EMALL
Web Site)
(d) Are copies of the receipt documents (DD Form
1348-1a) faxed or forwarded to the G4 at Cadet Command
within 3 business days? (BDE SOP).
(e) Has appropriate information from the receipt
documents been posted to the Expendable/Durable Document
Register? (DA Pam 710-2-1, para 2-23.a).
(5) Are all Reports of Discrepancy (ROD) for DOD EMALL
Requisitions being sent to DOD EMALL/DLA? (Using the DOD
EMALL Web Site).
(a) Has the unit kept any "Wrong Items" shipped that
are not authorized for AJROTC?
28
(b) Have the ROD's been resolved through DOD
EMALL/DLA? (Using the DLA/DOD EMALL Web Site).
(c) Was the ROD(s) reported to the Budget
Representative at the BDE and forwarded to DLA/DOD EMALL?
(Using DOD EMALL Web Site).
REMARKS:
4. Asset Reporting. (Only applicable to unit with manual Property Books).
GO
NO GO
NA
Has the unit reported receipt/turn in of Air Rifles and Drill Rifles?
(BDE SOP).
REMARKS:
5. Storage of Supplies.
GO
NA
a. Does the unit separate government property, school property,
and donated property? (BDE SOP)
b. Is government property marked “U.S. Government Property”?
(BDE SOP).
c. Is school property marked IAW school policy? (BDE SOP).
d. Are fire, safety, and physical security standards being met?
(AR 190-11, AR 385-10, DA Pam 385-1)
REMARKS:
29
NO GO
6. Inventories.
GO
NA
a. Has the annual 100 % inventory been conducted for waivered
property ($5,000 or less, including MPA funded clothing and
OCIE) within the past year? (DA PAM 710-2-1, Table B-1).
b. Was an inventory of property book items conducted IAW
CIPBO instructions (if applicable)? (DA Pam 710-2-1, para 9-6)
c. Is a copy of the annual 100 % inventory on file on JUMS at
the unit? (DA Pam 710-2-1, para 9-8)
d. Is the annual 100 % inventory posted to JUMS? (BDE SOP).
e. Are all sensitive items listed on the property book or the
PHRH’s hand receipt inventoried quarterly? (AR 710-2, para 910)
f. Does the MPS/Sub-Hand Receipt Holder conduct monthly
serial number inventories of weapons? (The inventory should
not be done by the same person in consecutive months.) (DA
Pam 710-2-1, para 9-10a-b)
g. Are serial numbers verified against the property book/ primary
hand receipt holder? (DA Pam 710-2-1, para 9-10).
h. Has the extension from BDE been granted if more than 30
days has elapsed before the PBO/PHRH/MPS completed the
change of PBO/PHRH/MPS inventory? (DA Pam 710-2-1, para
9-7, AR 710-2, para 2-10).
i. Are weapons physically inventoried when the weapons
storage area/container is opened or, when the responsibility for
the custody of the arms storage container keys is transferred?
(DA Pam 710-2-1, para 9-10)
j. Upon completion of inventories, when losses are discovered,
are adjustment actions taken within the prescribed time frame?
(AR 735-5, para 13-6)
k. When nonexpendable items are found on hand but not
accounted for on the property books (or the MPS’s hand
receipt), are they reported as Found on Installation and turned
in or accountability established? (DA Pam 710-2-1, para 3-9).
30
NO GO
REMARKS:
7. Disposition of Supplies and Equipment (Other than clothing).
GO
NO GO
GO
NO GO
GO
NO GO
NA
a. Has the unit reported serviceable excess items to Brigade for
redistribution? (BDE SOP)
b. Is there an approved lateral transfer by BDE On file for
equipment that has been transferred? (BDE SOP).
REMARKS:
8. Cadet Clothing.
NA
a. Has the unit reported serviceable excess clothing items to
Bde for cross-leveling? (BDE SOP).
b. Does the unit have on file completed DA Form 3161s for
unserviceable clothing items that have been turned in? (DA
PAM 710-2-1, para 10-10).
REMARKS:
9. OCIE Items.
NA
a. Does the unit maintain and issue limited quantities of OCIE?
(CTA 50-909/BOI).
31
b. Are quantities in excess of authorizations per CTA 50-900,
Table 4 or Cdt Cmd JROTC BOI?
c. Does the unit dispose of unserviceable OCIE items IAW DA
Pam 710-2-1, Chapter 3?
d. Does the unit issue OCIE items only for training and collect
items when the training is complete? (DA PAM 710-2-1, para
10-6).
e. Do the cadets sign for OCIE items on a DA Form 3645-1?
(DA PAM 710-2-1, para 10-6).
REMARKS:
10. Accounting for Losses: Financial Liability Investigation of Property Loss
(FLIPL)
GO
NA
a. Does the PBO/MPS initiate a FLIPL when an instructor or
cadet loses property or a cadet drops from the program and still
has uniform items? (AR 735-5, para 14-27.b.)
b. Are copies of the DA Form 7531 (Checklist and Tracking
Document For Financial Liability Investigations of Property Loss)
and DD Form 200 (Financial Liability Investigation of Property
Loss) and exhibits on file? (AR 735-5, para 13-16)
c. Manual Property Books. After the PBO assigns a document
number, was an AAR initiated and items dropped from the
Property Books/Informal Clothing Records? (AR 735-5, para
13-16)
d. Consolidated Property Books. After the PBO assigns a
document number, were the items, when applicable, dropped
from the Informal Clothing Records? (AR 735-5, para 13-16)
REMARKS:
32
NO GO
11. Document Register Maintenance.
GO
GO
NO
GO
NO
NA
a. Does the unit maintain an expendable document register?
(DA Pam 710-2-1, para 2-23.a.(3))
b. Is a current memo filed with the document register assigning
a block of document numbers for non DOD EMALL requisitions?
(BDE SOP).
c. Are requisitions ordered through DOD EMALL posted to the
Document Register? (BDE SOP).
d. Are open document numbers carried forward to new
document registers? (DA PAM 710-2-1, para 2-23).
REMARKS:
12. Weapons.
GO
NA
a. Does the unit use a weapons card, weapons control sheet, or
log to control the issue to and turn-in of weapons by cadets?
(DA PAM 710-2-1, para, 5-6).
b. Does the quantity of air rifles on hand or on order exceed the
Cadet Command BOI (15 per school)? (CTA 50-909).
c. Does the quantity of drill rifles on hand or on order exceed the
Cadet Command BOI (45 per school)? (CTA 50-909).
d. Does the PBO/MPS provide copies of the receipt documents
to G4 at Cadet Command within 3 business days of receipt of
air rifles or drill rifles? (BDE SOP).
e. Are drill rifles and air rifles secured in a locked room, closet,
or container? (DA PAM 710-2-1, para 5-4).
f. Are pellets stored and locked separate from the Air Rifles?
g. Does the unit have Clear Bolt Indicators (CBIs) on hand for
use during training with Air Rifles? (CMP SOP)
33
h. Is there a current MOI posted on the arms storage container
door giving School District/custodial personnel the procedures to
take if the door is found unlocked?
i. Is there a current Memorandum posted on the arms storage
container door listing personnel that are authorized unescorted
access?
j. Is there a current Memorandum posted on the arms storage
container door listing personnel that are authorized escorted
access (escort must be a JROTC instructor)?
REMARKS:
13. Bonding/Proof of Insurance.
GO
NO GO
NA
a. Has the institution provided adequate bonding / insurance?
(AR 735-5, para 10-3)
b. Is the bond reviewed every 3 years? (AR 735-5,para 10-3)
REMARKS:
14. Management Control Checklist.
GO
NA
Are copies of the current completed checklists and report form on
file? (Cadet Cmd Reg 11-2)
34
NO GO
REMARKS:
15. Command Supply Discipline Program.
GO
NO GO
NA
a. Are there appointment orders assigning a Command Supply
Discipline Monitor within the unit being signed by the Principal)
(AR 710-2, para 1-10).
b. Has the CSDP Monitor conducted a formal inspection within
the past year?( AR 710-2, para 1-10).
d. Is there a checklist on file of the last inspection conducted by
the CSDP Monitor? (AR 710-2, para 1-10).
REMARKS:
16. JROTC Unit Management System (JUMS)
GO
GO
NA
a. Cadet Enrollment.
(1) Today’s Cadet Enrollment:_____ Males: ______ Females:
_____
(2) Number of Cadet Records in JUMS:
Males _____Females: ______Total Cadets:
b. Cadet Records.
(1) Is there a cadet record in JUMS for each cadet
enrolled?
35
NO
(2) Are there uniform items for each enrolled Cadet
annotated in the Cadet Clothing Record in JUMS?
(3) Is there a hard copy of a statement of assuming
responsibility for equipment issued to the cadet or the JUMS
Privacy Act Statement signed by the Parent/Guardian and
Cadet on file?
(4) Is there a hard copy of the Cadet Clothing Record
signed by the cadet on file?
c. Property.
(1) Has government owned computers been entered in the
Property side of Supply in JUMS?
(2) Has government owned Air Rifles been entered in the
Property side of Supply in JUMS?
REMARKS:
36
ENCLOSURE 9
BRIGADE SCHOOL/PROGRAM CHECKLIST
An evaluation of schools officials and instructors will be conducted using the checklist
during Assist Visits and when formal inspections are scheduled. The inspection will
assess whether school officials and instructors comply with applicable regulations. A
School-Program Checklist will be completed every year.
Inspection Point Summary
MAXIMUM
POINTS
Overall Rating
POINTS
AWARDED
1950 – 2000
1850 – 1949
1800 – 1849
Below 1800
Distinguished School Support
Outstanding School Support
Satisfactory
Unsatisfactory
TOTAL
Minimum passing score - 1800
Scoring: Each item is a “Go” or “No Go” regardless of the number of questions in the
item. If any question in the item is not met it is a “No Go”. If the school and/or JROTC
personnel do not attain a minimum score within 12 months from the inspection, the
program may be disestablished and the personnel may be decertified.
Supply Checklist Score: ____PASS / FAIL___________________ (circle one)
Supply Checklist Completed (date): _________________________
37
Brigade School-Program Inspection Checklist
School:
Date:
Location: (City/State)
1. School enrollment:
2. JROTC Unit enrollment:
3. Principal Name:
3. SAI Name:
4. AI Name(s):
5. Probation (Unit). If yes, state reason.
6. Telephone/Fax:
7. E-mail address:
Inspection team members:
Printed name
Signature
Printed name
Signature
School Inspection Checklist: (50 points each – 1000 points possible). Schools
that score below 900 on this section may be recommended for probation.
38
Scoring: Each item is a “Go” or “No Go” regardless of the number of questions in the
item. If any question in the item is not met it is a “No Go”. Each “Go” is worth 50
points.
SCORE: _______________________
GO
1. Is there a representative cross section of the school population (within
10%; relates to special needs students or students with disciplinary
problems) reflected in the JROTC program? (IAW CCR 145-2, para. 39a)
2.a. If applicable, are instructors employed as MPSs provided a minimum
of one class period in addition to their normal planning period for
associated duties? (IAW CCR 145-2, para 4-4c(2)
2.b. Is the bond/insurance policy available and in a current “premium
paid” status? (IAW CCR 145-2, para. 3-6a)
3. Does the school provide an adequate number of classrooms based on
cadet enrollment, and provide instructors with designated offices? (IAW
AR 145-2, Appendix B and C–2c - DA Form 3126 and 3126-1)
4. Are JROTC class sizes in accordance with the JROTC Program of
Instruction (POI) which stipulates the maximum class size of 30 students
or as mandated by State law? (IAW CCR 145-2, para. 5-3c/POI)
5. Is sufficient space provided for drill areas, storage facilities, and range
facilities? (If there is a plan – e.g. the 5 year building plan – to correct this
situation points can be awarded. The situation must be corrected
according to schedule). Is adequate space available to accomplish
training and competition inside the school in the case of inclement
weather? (IAW DA Form 3126 and 3126-1, para. 2c)
6. Are school officials coordinating with instructors to schedule optimum
students by LET level to achieve the maximum effectiveness of the
program? (IAW CCR 145-2,para. 5-3a)
7. Is the school in compliance with contract requirements to provide
communication support? (IAW DA Form 3126 and 3126-1, para. 2c)
8. Are JROTC Instructors performing non JROTC duties that interfere
with the conduct of the JROTC program? (IAW CCR 145-2, para. 5-3b)
9. Does the school support JROTC community activities, partnerships
with support organizations such as the VFW, American Legion, MOWW,
etc., scholarship and grant requests for JROTC curricular and integrated
activities, etc.? Is the school promoting the success of the JROTC
program? (Examples are – advocating for credit other than elective,
supporting Adopt a School and Junior Achievement partnerships, allowing
college credit for JROTC instruction, e.g. Winning Colors, the High
School Financial Planning Program, You the People, plus community
service, 2 undergraduate credits each). (IAW CCR 145-2, para. 3-18)
39
NO GO
GO
10. Is the JROTC Department supported equitably with other
Departments in the school (e.g., administrative offices, instructional
supplies, automation support, furniture, etc), and are substitute teachers
provided in the absence of JROTC Instructors? (IAW DA Forms 3126,
3126-1, and CCR 145-2, para. 3-18)
11. Are JROTC Instructors treated equally, (e.g., involved in budget and
other school decisions, included in professional/staff development,
offered the same opportunities for teacher of the year, receive equitable
supplemental pay/stipends for integrated activities, of those provided to
other teachers, etc.)? (IAW CCR 145-2, para. 4-4b and DA Form 3126
and 3126-1)
12. Does the school provide year-round coverage of government
equipment and program coverage? (IAW CCR 145-2, para. 4-4c(1))
13. Does the school annually evaluate JROTC classroom instruction
using the Rubric found in Appendix E or classroom evaluation that
includes the elements of the Rubric? Are copies of the last two semi
annual instructor counseling’s on file? (CCR 145-2, para. 5-8b, and
Appendix E)
14. Have JROTC Instructors been covered under contract and provided
liability insurance through the school or schools sponsored activities or
duties (including integrated activities, i.e., JCLCs, conferences, drill and
marksmanship competitions, etc.)? (IAW DA Forms 3126, 3126-1 and
CCR 145-2, para. 4-4a)
15. Does the school encourage and support JROTC professional
development, e.g. attending conferences, workshops, JCLCs and other
JROTC activities? (IAW DA Forms 3126, 3126-1 and CCR 145-2, para.
8-4i)
16. Have schools hired the number of instructors required to support the
cadet enrollment or have they capped enrollment to remain within the
staffing guide? (IAW AR 145-2, para. 4-20)
17. Are JROTC instructors actively supported in recovering uniforms,
books, and other Army property from students no longer enrolled in the
program? (IAW AR 700-1, para. 2-16d and CCR 145-2, para. 4-4)
18. Are justifiable JROTC Instructor requests supported to prohibit
cadets who do not meet Cadet Command regulation requirements from
returning to the program? (IAW CCR 145-2, para. 3-11d)
19. Is transportation provided to JROTC activities equitably with other
academic and integrated activities? (IAW CCR 145-2, para. 3-18)
40
NO GO
20. Does the school allow 180 hours, or the number of hours available in
the school year during the academic day, for the complete JROTC
Program of Instruction to be taught by JROTC Instructors, to include
mandatory lessons and required electives (e.g., the same amount of time
that is available for any course such as English, Math, etc.)? (IAW CCR
145-2, para. 4-4, 4-12, and 5-3)
Program Inspection Checklist (50 points each – 1000 points possible). If JROTC
Programs score below 900 in this section, the SAI may be recommended for
probation.
Scoring: Each item is a “Go” or “No Go” regardless of the number of questions in the
item. If any question in the item is not met it is a “No Go”. Each “Go” is worth 50
points.
SCORE: __________________
GO
1. Are required documents completed and on-hand electronic or paper
copy (e.g. a current copy of DA Form 3126 or 3126-1, a completed
Service Learning Checklist(s), a current copy of bond/insurance
certificate, and required JUMS reports)? Are required reports submitted
to higher headquarters in a timely manner and in an appropriate format?
(IAW CCR 145-2, 4-12d(10) and para. 2-1)
2. Are all current curriculum materials on-hand and documented in
JUMS? Are the JROTC instructors making use of the resources available
on the JROTC web portal? (IAW POI)
3. Are the master training plan and the weekly training schedule used as
a general guideline in presenting the curriculum? (IAW CCR 145-2, para.
5-6)
4. Is the required core curriculum being taught using the 4-phase lesson
plans? (IAW CCR 145-2, para. 5-7)
5. Has the instruction in each class received at least one satisfactory
evaluation using the required coaching rubric in CCR 145-2, Appendix E
(if inspection is early in the year an evaluation from the previous year can
be used)?
6. Has the SAI or AI completed the service learning checklist (located in
the JUMS software under the Unit Report) and evaluated the service
learning project using the rubric provided in Unit 3, Foundations for
Success, Service Learning Materials?
7. Are optional hours above and beyond the required core curriculum
used to support legitimate academic program objectives (e.g. college
credit, extended service learning, success profiler developmental
activities, academic credit requirements, etc.)? (IAW CCR 145-2, para.
5-3e)
41
NO GO
8. Is the JROTC area properly maintained (e.g. neat and orderly, current
chain of command photos, NCO support channel, cadet creed, core
abilities, and JROTC mission statement displayed, and are sensitive
items secured)? (IAW POI page 2-5, CCR 145-2, para. 4-12a(8))
9. Do JROTC Instructors present a neat and well-groomed appearance
(e.g. uniforms, accessories, and insignia properly worn IAW 670-1)? Are
JROTC Instructors in compliance with weight standards? If not, are they
progressing satisfactorily on the weight control program? (CCR 145-2,
Chapter 4, Section VIII)
10. Is the program being adversely affected by JROTC Instructors
voluntarily performing additional duties? (IAW CCR 145-2, para. 4-4a)
GO
11. Have JROTC Instructors completed or been scheduled for the
required training (e.g. completion of the Distance Learning program, the
JROTC Certification course with follow-on requirements)? (IAW CCR
145-2, para. 8-4)
12. Does the unit make safety a priority (e.g. performing and abiding by
risk assessments, informing cadets of safety requirements, maintaining
risk assessment worksheets, etc.)? (IAW CCR 145-2, para. 9-23f)
13. Are all demilitarized rifles properly cleaned, maintained, secured, and
accounted for IAW applicable supply and security regulations and
directives? Are controlled access documents placed on Arms Room
doors IAW CCR 700-1, para. 3-2 f and g? If a unit does not have rifles,
this question is an automatic “go”.
14. Does the unit SOP provide a detailed guideline for the security,
accountability, and management of government property and the daily
operation of the unit supply? Is the supply inventory in JUMS completed?
Do automation devices (computers, printers, LCD’s, DVD Players, TV’s,
CPS, Digital Cameras, and Walk-and-Talk Boards, etc.) match FLIP-L
submissions? What shortages are noted?
15. Does the unit have excess or unauthorized property on hand in
violation of CTA 50-900 and 50-909? Are internal control measures
complied with IAW CCR 11-2?
16. Are there established budget controls for government provided
funding? (IAW CCR 145-2, para. 6-6)
17. Are JROTC instructors physically able to carry out required program
activities such as JCLC, cadet challenge, integrated curriculum activities,
etc? (IAW CCR145-2, para. 4-7 and para. 8-8)
18. Are the card holder and the billing official performing the required
functions associated with the GPC Credit Card? (IAW AR 700-1, para. 56c)
42
NO GO
19. Is the JROTC unit organized as a battalion? Are all staff positions
filled by JROTC cadets? Does each unit have at least two teams (such
as a drill team, raider team, orienteering team, academic team,
marksmanship team, etc.) and a color guard? (IAW CCR 145-2, para. 86 and para. 8-11?)
20. Is the SAI the Department Head or equivalent representative of the
JROTC Program (e.g., interfaces with principal, senior guidance
counselor, other department heads; officiates at JROTC functions,
represents JROTC at school and community functions, etc.)? Are all
JROTC Instructor responsibilities equally distributed (e.g. classroom
responsibilities, number of cadets taught, integrated activities, etc)? (IAW
CCR 145-2, para 4-12)
Comments:
43