DEPARTMENT OF THE ARMY
UNIT ADDRESS
OFFICE SYMBOL
DATE
STANDARD OPERATING PROCEDURE FOR SUPPLY SOP ____
SUPPLY MANAGEMENT 700-1
1. PURPOSE: These standard operating procedures provide information, guidelines, assigns
responsibilities for the unit level supply management procedures and policies for the supply
system.
2. APPLICABILITY: The provisions of this SOP are applicable to all supply management
operations.
3.
REFERENCES:
A. DOD Manual 4160.21M
B. UNIT SUPPLY UPDATE
C. Maintenance Update
D. Physical Security
E. AR 25-400-2
F. AR 71-13
G. AR 210-130
H. AR 708-1
I. AR 725-50
J. AR 840-10
K. UR 600-400
L. UR 710-2
M. UR 710-65
N. ____ TAACOM REG 10-1
O. MONTHLY AMDF
P. ____ TAACOM REG 710-2
Q. ____ TAACOM REG 710-3
R. TM 11-213-12
S. CTA 8-100
T. CTA 50-900
U. CTA 50-909
V. CTA 50-970
W. DA PAM 25-30M
X. DA PAM 25-400-2
Y. DA PAM 600-8
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OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLY SOP ____
Z. USAREUR
AA. FM 10-15
BB. SB 700-20
4.
PAM 25-30
Responsibilities:
A.
Commander
Establishes policies, procedures, and guidelines, to ensure supply discipline
and supply accountability has been established and is being maintained within
the unit.
(2) Responsible for care, use, and safekeeping of all government property
specifically entrusted to their custody
(3) Initiates action when applicable for requesting clarification and deviation
authority, accounting waivers, and report of supply constraint IAW Chapter 1,
DA PAM 710-2-1.
(4) Monitors to ensure that requesting and receiving supply procedures have been
established and is being maintained IAW Section 1 Chapter 2, DA PAM 7102-1.
(5) Ensures that accounting for property has been established and is being
maintained IAW Chapter 4, DA PAM 710-2-1.
(6) Initiates and ensures that assigning and appointing of responsibility for
property IAW Chapter 5, DA PAM 710-2-1.
(7) Monitors the implementation, action, and procedures for controlling
components of end items IAW Chapter 6, DA PAM 710-2-1
(8) Ensures that accounting has been established and is being maintained for the
equipment of Basic and Operations Load IAW Chapter 7, DA PAM 710-2-1.
(9) Directs and coordinates all annual, semi-annual, quarterly, and monthly
inspections and inventories IAW AR 700-84, and Chapter 9, DA PAM 710-21, to include local directives and regulations.
(10) Monitor to ensure that Organization Clothing and Individual Equipment
(OCIE) procedures and accountability is established and is being maintained
IAW Chapter 10, DA PAM 710-2-1.
(11) Ensure that procedures have been established to manage and maintain
ammunition Basic Loads, Operational Loads, Issue, Turn-In, and control
records for training ammunition IAW Chapter 11, DA PAM 710-2-1, and
USAREUR REG 710-65.
(12) Make sure all authorized documents are on hand IAW Chapter 2, Section 1,
para. 2-2, AR 710-2-1.
(1)
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OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(13) Monitor
to ensure that all documentation is initiated, completed, processed,
and filed for all personnel AWOL, Dropped From Roles (DFR), Hospitalized,
Confinement, and annual leave 30 Days or more, IAW AR 710-2, AR 630-10,
AR 340-15, AR 638-1.
B.
RESPONSIBLE OFFICER:
(1)
(2)
(3)
(4)
(5)
(6)
Serves as the principle advisor to the commander regarding all logistical
supply problems and matters.
Supervises the Supply SGT and Armorer in the performance of their duties
and responsibilities IAW this SOP and all governing regulations and
directives.
Monitors to ensure that procedures and guidelines of supply discipline and
accountability have been established and being maintained within the unit.
Responsible for care, use, and safekeeping of all government property
specifically entrusted to their custody.
Coordinates with higher HQ to resolve supply problems.
Allocates and monitors funds.
Ensures that unit supply and repair parts in supply operations are established,
conducted, and being maintained.
(8) Monitors to ensure that all documentation is initiated, completed, processed,
and filed for all absentee personnel: AWOL, DFR, Hospitalized, Confinement,
and Annual leave 30 days or more IAW AR 710-2, AR 700-84, AR 630-10,
AR 340-15, AR 638-1, DA PAM 710-2-1.
(9) Coordinates with the Supply Support Activity (SSA) and S-4 for all turn-ins,
lateral transfers, and other special requirements, when applicable, IAW AR
710-2, DA PAM 710-2-1, TM 38 SERIES.
(10) Ensures that all supplies and equipment are properly stored and secured safely
IAW FM 10-14, AR 190-11, and TM 38 SERIES.
(11) Initiates and processes actions through the Commander, when applicable, for
requesting clarification and deviation authority, accounting, waivers, and
Report of Survey constraint IAW Chapter 1, DA PAM 710-2-1.
(12) Monitors to ensure that requesting and receiving are IAW Chapter 2, Section
1, DA PAM 710-2-1
(13) Responsible to ensure that all authorization documents, to include special
letters of authorization are on hand and properly filed IAW Chapter 2, Section
1 para 2-2, AR 710-2.
(14) Ensures that correct priorities are being assigned to all request documents
IAW Chapter 2, para 2-2, 2-3, 2-12, DA PAM 710-2-1.
(7)
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OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(15) Monitors
to ensure that required publications and blank forms are on hand or
on order, in sufficient quantities, and prepared properly IAW Chapter 2, para
2-6 through 2-10, DA PAM 710-2-1 and DA PAM 25-30.
(16) Initiates documentation through the Commander for recommended changes of
personnel and equipment authorizations, MTOE, or TDA, IAW Chapter 2,
para 2-15, DA PAM 710-2-1, AR 310-46, AR 310-49, and AR 310-49-1.
(17) Monitors to ensure equipment and supply reconciliation/validation reports are
completed, processed, and submitted on a monthly basis IAW Chapter 2, para
2-27, DA PAM 710-2-1, and TM 38 SERIES.
(18) Determines when property needs to be transferred form or to the unit and
ensure that all the documentation to include shortages using hand receipt
annex procedures are prepared and processed IAW Chapter 3, para 3-14, DA
PAM 710-2-1.
(19) Ensures that the property book accounting procedures, to include keeping
accurate account of all types of property authorized by the unit, are IAW
Chapter 4, para ____, DA PAM 710-2-1.
(20) Monitors to ensure that the organization of the property book are established
and maintained IAW Chapter 4, para 4-3, DA PAM 710-2-1.
(21) Ensures that the PBO is appointed in writing by the Commander for whom the
property book is kept IAW Chapter 4, para 4-4, DA PAM 710-2-1.
(22) Monitors to ensure that all adjustment documents are prepared, processed, and
submitted in a timely and accurate manner, when required, to higher HQ IAW
Chapter 4, Section 2, para ____7 through 4-24, DA PAM 710-2-1.
(23) Responsible when the property books are kept at the using unit level, the PBO
is the responsible officer, and will accept responsibility by signing one of the
statements IAW Chapter5, para 5-2, DA PAM 710-2-1.
(24) Monitors to ensure that hand receipt, sub hand-receipt, and component listing
hand receipts, are being maintained for all property book items and durable
items IAW Chapter 5, para 5-3, DA PAM 710-2-1.
(25) Monitors to ensure that the procedures are established IAW Chapter 5, para 56, DA PAM 710-2-1.
(26) Monitors to ensure that when an end item has components issued on a hand
receipt, sub-hand receipt, TM hand receipt, to include shortage, must be
initiated, maintained, and recorded on the appropriate form or record IAW
Chapter 6, para 6-1 and 6-6, DA PAM 710-2-1.
(27) Coordinate an annual, semi-annual, quarterly, and monthly inventories IAW
AR 700-84, AR 630-10, and Chapter 9, DA PAM 710-2-1, to include local
directives and regulations.
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(28) Ensure that
the inventories are conducted, recorded, and appropriate action
has been initiated for all discrepancies for shortages, overages, and
adjustments IAW Chapter 9, para 9-4 through 9-12, DA PAM 710-2-1.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(29) Monitor
to ensure that Organizational Clothing and Individual Equipment
(OCIE) and procedures have been established and being maintained IAW
Chapter 10, DA PAM 710-2-1.
(30) Monitor to ensure that procedures have been established to manage and
maintain, Ammunition Basic Loads, Operational Loads, Issues, and Turn-in,
IAW Chapter 11, DA PAM 710-2-1.
C.
SUPPLY SERGEANT
Primary responsibility is supervising, controlling, maintaining, and conducting
all supply management functions, transactions, and procedures for the unit.
(2) Is a direct supply representative of the unit Commander under the supervision
of the PBO for all the supply management operations and procedures.
(3) Supervises the unit supply clerk and the unit armorer in the performance of
their duties IAW this SOP and all governing directives and regulations. If the
unit does not have a supply clerk/armorer the Supply SGT will assume the
duties normally associated with the unit supply clerk/armorer.
(4) Establish procedures and guidelines for supply discipline, supply
accountability, and ensure they are being maintained with the unit.
(5) Establish procedures for care, use, and safekeeping of all government property
authorized and issued to the unit to include property on the unit property book.
(6) Ensure that the publications and blank forms are on hand or on order in
sufficient quantities to sustain the units needs and operations to include proper
identification, file numbers, and posting IAW DA PAM 25-400-2, AR 25400-2, DA PAM 25-30, DA PAM 310-13.
(7) Coordinates through the commander to resolve any and all supply
management problems.
(8) Responsible to maintain control of allocated funds for self service store,
requisitioning supply, and equipment that is stock funded.
(9) Responsibility to ensure that unit supply management operations,
administration, and property accountability is established, conducted and
maintained IAW AR 710-2, DA PAM 710-2-1, TM 38 SERIES, and all
governing regulations and directives.
(10) Ensure that all the documentation is prepared, initiated, processed, and filed
for all absentee personnel AWOL, DFR, Hospitalized, Confinement, and
Annual/Emergency Leave 30 days or more IAW AR 700-84, AR 630-10, AR
340-15, AR 638-1, AR 710-2, DA PAM 710-2-1, and all other regulations and
directives.
(1)
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(11) Ensure that
all supplies and equipment are properly stored and secured safely
IAW FM 10-14, AR 190-11, and appropriate TM 38 SERIES.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(12) Establish
procedures to maintain records and files for Organizational and
Individual laundry and operations IAW AR 210-130.
(13) Conducts and provides necessary training for supply clerk/amorer or takes
appropriate action to schedule individuals in accredited certified MOS training
school/program.
(14) Ensure that all authorized MTOE, TDA, CTA, supplies, and equipment is on
hand or on order, funds permitting, and on all documents to include special
letters of authority are onhand IAW DA PAM 710-2-1.
(15) Maintains 30 days of supplies of office and janitorial expendable supplies in
the unit supply storage area.
(16) Ensure that all personnel have in their possession a complete issue of personal
military clothing items listed in CTA 50-900 and that a clothing inspection
and inventory is conducted, completed, and recorded IAW Chapter 1, para 14, and AR 700-84
(17) Will establish and maintain supply procedures for requesting and receiving
supplies and equipment IAW Chapter, Section 1 DA PAM 710-2-1.
(18) Responsible to ensure that all authorized documents to include special letters
of authorization are on hand and properly filed IAW Chapter 2, Section 1, para
2-2, AR 710-2.
(19) Review to ensure that the correct priorities are being assigned to all requests
and all other documentation that requires priorities IAW Chapter 2, para 2-2,
2-3, 2-12, DA PAM 710-2-1.
(20) Establish procedures to ensure that requests for recoverable, nonexpendable,
and recoverable components are being accounted for on the property books
and receipts IAW Chapter 2, para 2-11, DA PAM 710-2-1.
(21) Ensure that equipment and supply reconciliation’s/validations reports are,
completed, processed, and submitted on a monthly basis accurately and in a
timely manner IAW Chapter 2, para 2-17, DA PAM 710-2-1, and TM 38
SERIES.
(22) Ensure that the delegation of authority cards are prepared, authenticated, and
initiated for persons authorized to sign, request, and receive for supplies and
equipment IAW Chapter 2, para 2-28, DA PAM 710-2-1.
(23) Coordinates with the commander or the PBO to determine when property
must be transferred from or to the unit and ensure that all documentation to
include component shortages using hand receipts procedures are prepared and
processed IAW Chapter3, para 3-14, DA PAM 710-2-1, and TM 38 SERIES.
(24) Ensure that property book accounting to include keeping accurate records of
all types of property authorized to the unit IAW Chapter 4, para ____ through
4-35, DA PAM 710-2-1.
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(25) Ensure that
organization of all property books are established and maintained
IAW Chapter 4, para 4-3, DA PAM 710-2-1.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(26) Responsible
to ensure that all adjustment documents are prepared, processed,
and submitted in a timely and accurate manner, when required, to higher HQ
IAW Chapter 4, Section 2, para ____7 through 4-24, DA PAM 710-1.
(27) Coordinate with the Defense Re-utilization Market Office (DRMO) for
receipt of equipment and to ensure that all property book IAW Chapter 4,
para. 4-26, DA Pam 710-2-1.
(28) Ensure that accounting procedures for Automatic Data Processing Equipment
(ADPE) and Information Management Processing Equipment (IMPE) IAW
Chapter 4, para. 4-32, DA Pam 710-2-1.
(29) Responsible to ensure that hand receipts and sub hand receipts are established
and are being maintained for all property book items, durable items, and
special tools and equipment IAW Chapter 5, para.6-2 and 6-3, DA Pam 710-21.
(30) Ensure that temporary hand receipt procedures are established and maintained
IAW Chapter 5, para. 5-4, DA Pam 710-2-1.
(31) Monitor to ensure that the use of Equipment receipts DA Form 3749 are being
utilized IAW Chapter 5, para. 5-5, DA Pam 710-2-1
(32) Responsible to ensure that procedures are being established for management
of property by use of Inventory Listings, when applicable, IAW Chapter 5,
para. 5-6, DA Pam 710-2-1.
(33) Ensure that when an end item has components issued on hand receipt, sub
hand receipt, Technical Manual Hand Receipt (TM-HR) or supply catalog
hand receipt (SC-HR), to include shortages, must be initiated, maintained, and
recorded on the appropriate record IAW Chapter 6, para. 6-1 and 6-2, DA Pam
710-2-1.
(34) Ensure accountability and Management of Basic Loads (Combat Operations)
and Operational Loads (Peacetime Operations) of classes I, II, III, IV, V, VI,
VII, VIII, IX are established maintained, recorded, accounting procedures for
all Basic book IAW Chapter 7, para. 7-1 through 7-7, DA Pam 710-2-1.
(35) Coordinates with the commander or PBO to ensure that all annual, semiannual, quarterly, and Monthly inventories are IAW Chapter 9, DA Pam 7102-1, AR 700-84, AR 630-10, USAREUR Regulation 710-2, and all local
directives and regulations,
(36) Ensures that inventories are conducted, recorded, and proper action has been
initiated for all discrepancies for shortage, overages, and adjustments IAW
Chapter 9, para. 9-4 through 9-12, DA PAM 710-2-1, AR 735-5, and AR 7102.
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(37) Responsible
to ensure that Organizational Clothing and Individual Equipment
(OCIE) accountability and procedures have been established and are being
maintained IAW Chapter 10, DA PAM 710-2-1.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
D.HAND RECEIPT HOLDER AND USER
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
All hand receipt and sub-hand receipt holders will sign for all equipment or
components on hand receipt, sub-hand receipt, or change document request for
issue and turn-in for all issue and turn-ins (DA Form 3161, DD Form 1150,
DA Form 2765/2765-1), IAW DA PAM 710-2-1.
Is directly accountable and responsible for all equipment and components they
have signed for IAW DA PAM 710-2-1.
Will ensure that operator and organizational maintenance is being performed
to include establishing and maintaining appropriated maintenance forms and
records IAW DA PAM 738-50, DA PAM 710-2-1.
Will sign for all equipment on component listings for Sets, Kits, and Outfits,
(TM Hand Receipts, TM/HR’s, and Supply Catalog Hand receipts-SC/HR)
IAW DA PAM 710-2-1.
Ensure that shortages of equipment or components are brought to the attention
of the supervisor or commander immediately upon discovery of any shortages
or discrepancies IAW DA PAM 710-2, and AR 735-5.
Responsible to ensure that all equipment or components signed for on a
temporary hand receipt, is renewed every 30 days and all other hand receipts,
sub-hand receipts, change documents, and component listings are updated at
least every 6 months IAW DA PAM 710-2-1.
Are responsible for hand receipting equipment and components to individuals
under their supervision IAW DA PAM 710-2-1.
Responsible to establish, conduct, complete and record all inventories for
equipment and components using the appropriate memorandum format or any
other required IAW DA PAM 710-2-1.
6.SUPPLY OPERATIONS
A.SUPPPLY CLASSES (CLASS I THROUGH CLASS IX)
(1) Class I, Subsistence (MRE’s)
(2) Class II, Clothing, individual equipment, organizational, sets, kits, outfits,
administrative, janitorial, and housekeeping supplies and equipment.
(3) Class III, Package petroleum, oil, and lubricants (POL).
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Class IV, Construction Materials to include installed equipment and all
fortification and barrier materials.
(5) Class V, Ammunition of all types.
(6) ClassVI, Personal Demand Items (non-military items).
(7) Class VII, Major End Items: All major items and separate components to
include all items authorized by MTOE, TDA, JTA and SB 700-20.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
(4)
(8)
(9)
Class VIII, Medical supplies and materials to include medical repair parts.
Class IX, Repair parts of all kinds (Except Medical)
B.BASIC AND OPERATIONAL LOADS
(1) Basic load, Class I
a. The supply sergeant will establish and maintain accountability of the
basic load, Class I. Accountability, storage, and inventories will be conducted
IAW DA Pam 710-2-1 and US Reg 710-64.
b. Coordinates request for rations other than basic load through the
commander or PBO to ensure that the basic load does not require rotation prior to
requesting additional rations
(2) Basic load, Class III
a. The commander or PBO will coordinate to determine POL products and
quantities that must be established and maintained to sustain its operations in
combat.
b. Bathe supply sergeant will establish, maintain, and account for Class
III(POL) supplies on the property book IAW Chapter 4, 5, 7 DA Pam 710-2-1, AR
710-2, FM 10-69, FM 10-70, SB 710-2, and TM 743-200-1.
c. Basic loads of Class III (POL) will be stored and maintained by the
motor pool sergeant in the motor pool area.
d. The motor pool sergeant and or the supply sergeant will maintain,
rotate, and inventory the POL products to ensure the basic load of Class III (POL)
is kept current.
(3) Basic load, Class V
a. The supply sergeant will establish accountability; maintain records and
files of the basic load of ammunition, IAW Chapter 4,5,7,11 DA Pam 710-2-1 and
US Reg 710-65.
b. Basic load of ammunition stored and accounted for (DA Form 581) will
be initiated, processed, and field by the unit supply sergeant.
c. The property book page will be annotated with a document number from
the DA Form 581, the quantity by location, and any suspension notices.
(4) Operational load for peacetime operations.
a. Operational load of Class I supplies will be established and managed
IAW AR 30-1 and AR 30-18.
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b. Operational load of Class II and IV supplies will be established and
maintained IAW Chapter 7, para 7-5, DA Pam 710-2-1.
c. Operational load of Class III supplies will be established and maintained
IAW Chapter 7, para 7-6, DA PAM 710-2-1, AR 703-1, and MACOM/Local
directives and regulations.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
d. Operational load of Class V supplies will be established and maintained
IAW Chapter 4,5,7,and 11, DA PAM 710-2-1 and MACOM/Local directives and
regulations.
7. ACCOUNTABILITY
A. Property Book Type Accountability
(1) All non-expendable property authorized on the MTOE and TDA will be
accounted for on the property book.
(2) All non-expendable property authorized by CTA 50-900 or CTA 50-909 will
be accounted for on the property book.
(3) All special tools and equipment to include test equipment will be accounted
for on the property book.
(4) All basic loads of Class I, III, and V will be accounted for on the property
book.
(5) All automated data processing equipment (ADPE) and Information
Management Processing Equipment (IMPE) will be accounted for on the
property book.
B. Inventories
(1) Cyclic inventories (in lieu of annual inventories) will be conducted by the
commander or PBO IAW Chapter 9, DA PAM 710-2-1.
(2) Change of responsible officer inventory (100% inventory) will be conducted
IAW Chapter 9, para 9-5 and 9-8, DA PAM 710-2-1.
(3) Monthly sensitive item inventories will be conducted IAW Chapter 9, para 910, DA PAM 710-2-1.
(4) Monthly weapons inventory and ammunition inventories will be conducted
IAW chapter 9, para 9-11, DA PAM 710-2-1, and MACOM and local
directives and regulations.
(5) Individual Inventories of OCIE will be conducted IAW Chapter 10, para 1015, DA PAM 710-2-1.
(6) Individual Inventories of OCIE will be conducted IAW US REG 710-2.
(7) At the conclusion of Major exercises an inventory will be conducted IAW US
REG 710-2.
(8) All individual absentees, AWOL, DFR, Hospitalized, Confinement, Deceased,
Reassigned, and Ordinary Leave or Emergency Leave or 30 days will be
10
inventories IAW AR 340-15, AR 700-84,AR 638-1, AR 630-10, and Chapter
9, para 9-12, DA PAM 710-2-1.
(9) All inventories will be conducted immediately after a suspected break-in IAW
AR 190-11 and account for all losses and shortages IAW AR 735-5.
(10)Report all gains and losses of small arms to small arms serialization surety
officer (SASSO) as outlined in procedures that are specified in Chapter 4, para
4-24.3, DA PAM 710-2-1.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
8. SUPPLY SUPPORT
A.
Battalion, S-4, PBO
Main POC for any supply questions
POC: CW2 XXX
Phone XXX-XXXX
B.
RSSA,
Drop point for all Class II, IV, VII, and IX
Supply request and distro pickup every week
POC: Mr XXXXX
Phone: XXX-XXXX
C.
TISA,
Class I supplies
POC: MS. XXXXX
Phone: XXX-XXXX
9. SUPPLY TRAINING
A. Incoming supply personnel will be trained by current supply personnel on all supply
procedures.
B. When a supply sergeant is assign an LDP class will be given at least once a year to all
unit personnel.
10. SOP CHANGES
A. Any changes to this SOP will be reported to the Supply NCOIC.
11. RECONCILLIATION
A. Every month the RSSA Recon will be picked up and compared to the document
registers, signed by the commander, and returned.
B. Every month the TOE and TDA Recons, upon receipt will be compared to the
previous recons and supporting document file, signed by the commander, and
returned to BN S-4.
12. ULSS-S4
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A. Upon receipt of the TDA/ TOE disks from BN S-4, data will be downloaded into the
program and the disk kept for three months.
B. Disk over three months old will be reformatted.
13. INVENTORIES
A. TOE/TDA hand receipts will be updated every month.
B. All sub=hand receipts must be updated at least every six months.
C. TASC hand receipts will be updated every year.
OFFICE SYMBOL
STANDARD OPERATING PROCEDURE FOR SUPPLYSOP ____
D. 100 ASG PBO hand receipts will be updated every six months.
E. CFMO hand receipt will be updated every year.
F. A cyclic inventory of 10% of unit property will be conducted every month with one
copy posted and the original returned to BN S-4.
G. A 100% Sensitive Items Inventory will be conducted every month with the hand
written copy being filed, one computer copy being posted, and the original copy being
sent to BN S-4.
14. FILES
A. All files will be maintained IAW AR 25-400-2.
NAME
RANK, BRANCH
Commanding
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