International Charitable Foundation «International HIV/AIDS Alliance in Ukraine»
5 Dymytrova St., building 10-A, 6-th floor, 03150, Kyiv, Ukraine
Tel.: (+380 44) 490-5485 (86, 87,88)
Fax: (+380 44) 490-5489
Е-mail: office@aidsalliance.org.ua
The International HIV/AIDS Alliance in Ukraine
announces a tender
Organisation and Holding of Gala-concert on HIV/AIDS Issues
The tender is announced by the ICF “International HIV/AIDS Alliance in Ukraine” within the
framework of the programme Overcoming HIV/AIDS Epidemics in Ukraine supported by The
Global Fund to fight AIDS, Tuberculosis and Malaria.
The International HIV/AIDS Alliance in Ukraine is an international charitable foundation, which
supports communities and community activities and plays a valuable and effective role in the
systematic response to the HIV/AIDS epidemic. The International HIV/AIDS Alliance in Ukraine
prioritizes community support to reduce HIV infection among the population groups most
vulnerable to HIV, develops community support for HIV-positive people and those close to them,
reduces the stigmatisation of, and improves services for people living with HIV and those groups
most vulnerable to HIV, and identifies, shares and replicates best practices used for the most
effective public response to the epidemic.
Background information
Previous experience of holding of informational and musical events and analysis of their effectiveness proves
that such events are one of the best ways to provide the youth with information that changes behavioral models
and practices. With the goal to increase HIV/AIDS awareness and tolerant attitude towards people living with
HIV/AIDS among youth the International HIV/AIDS Alliance in Ukraine intends to support the organization
and holding of the informational and musical event dedicated to HIV/AIDS issues.
Tender objectives:
The subject of the tender is a tender project proposal. Its form and content must meet the
requirements stated in this announcement.
Organisations experienced in preparation and holding of gala-concerts are invited to submit their proposals in
compliance with the following requirements:
 The tender proposals are to be submitted by 6 p.m June 1, 2005;
 Please include evidence of previous experience in similar work, familiarity with the subject of the project; list
of previously implemented social projects in this sphere as well as product samples and mass media comments;
 Prove capability to carry out relevant activities in collaboration with partners and provide evidence of
relations with the corresponding government and business institutions, NGOs, experts etc.;
 Develop an efficient work plan which will meet the tender objectives;
 Develop a transparent budget based on realistic costs;
 Demonstrate conformity of the work plan with the budget;
 Applying associations or consortiums of organizations should attach agreements on
cooperation and understanding;
 Describe expected project results and its effect on public opinion;
 Attach minimum two letters of recommendation from partnership organizations or from the
social project beneficiaries;
 Describe the possibility to use additional resources for the project activity implementation.
Tender proposals should include the following activities:
1) Involvement of a wide range of partners in organizing and holding of a gala-concert on July
24, 2005 on European Square in Kyiv (the date may be changed upon Kyiv City
Administration permission);
2) Obtaining necessary documents and permissions from Kyiv City Administration and other
governmental and municipal offices to hold the event;
3) Writing script of the event and preparing scene plan in terms set in the work plan;
(implementing organization must submit the schedule of events to approval of the working
group of the Alliance);
4) Involvement of the popular Ukrainian music bands/singers and young musicians and
singers;
5) Producing and placing advertisement of the gala-concert on radio and TV channels (2 radio
clips and 1 video spot; a list of channels will be agreed separately);
6) Producing T-shirts (1000 items) and information booklets (15 000 items) carrying event
symbolic;
7) Organizing and holding of a press conference not later than 3 days prior the event;
8) Showing video spots on HIV/AIDS prevention during the event on a public screen (to be
agreed with the Alliance);
9) Providing security for participants of the event;
10) Organizing VIP zone and activities for special guests;
11) Organizing gala-concert broadcast on leading music channels of the country (М-1, OTV);
12) Organizing sociological survey on assessment the event’s impact on knowledge, attitude
and behavior towards HIV/AIDS and people leaving with HIV/AIDS;
13) Submitting the following documents about the event to the Alliance at the end of the project:
descriptive report on PR campaign, five-minute video report on gala-concert (VHS),
professional photographs of the press conference and concert (*.jpg format) and video
materials about the concert (BTC SP and VHS formats).
Only project proposals which entirely meet the tender objectives and requirements will be
considered. The tender organizer will decide whether the project proposal conforms to the
requirements or not.
Tender participants agree that materials presented at any stage of the tender will not be returned by the tender
organizer unless a special written request from a participant is sent to the tender organizer. If no claims are made
by a participant concerning the return of sent materials and documents in one month after the day of the tender
announcement, the tender organizer is considered to have the right of possession for these materials.
Decision on tender winner and award:
The tender winner will be named by the Expert Committee upon the assessment of project proposals. The
Expert Committee will select the most effective, relevant and realistic projects in regard with the subject and goal
of the tender and criteria stated above. The Committee makes assessment of project proposals at its own
discretion, on the basis of its understanding of the goals and tasks of the tender.
Expert Committee may determine the successful project proposal under condition that the Committee
introduces its recommendations to the proposal. The award for the tender winner is a completed agreement with
the tender organizer on the organisation and holding of the gala-concert on HIV/AIDS issues, taking into
account the conditions stated in the project proposal and the Committee recommendations.
Maximum tender amount constitutes $100,000.
The liability of the tender organizer does not exceed the remuneration amount, stipulated by the tender
conditions.
To participate in the tender you should submit a hard copy of proposal in Ukrainian (Russian) and
English accompanied by the necessary appendixes, as well as a CD copy of the proposal to the
following address:
The International HIV/AIDS Alliance in Ukraine
Dymytrova St. 5, building 10A, 6-th floor
Kyiv 03680
Deadline for submitting the proposals: 6 p.m,, June 1, 2005.
For additional information, please contact the International HIV/AIDS Alliance in Ukraine by
telephone numbers:
(044) 490-54-85,490-54-86,490-54-87,490-54-88,
Contact person: Layma Geydar (gaydar@aidsalliance.org.ua), extension 119.
Tender announcement is available at the International HIV/AIDS Alliance in Ukraine web-site www.aidsalliance.org.ua
The original of this tender announcement will be kept secured in the office of the International HIV/AIDS Alliance in Ukraine.
Tender organizer is not liable for the performance of the Ukrainian mail service, for any mail faults
in view of which the materials (application form and any other documents, required for participation
in the tender) were not delivered/delivered with a delay, were lost or damaged; for the performance
of communication operators; in force majeure circumstances. The tender organizer is not liable for
the failure to contact tender participant, in the event when any of the participant’s information
communicated is not correct. The participants are solely liable for the accuracy of the information
provided by them.
In the event of controversial interpretation of tender conditions and/or issues, not stipulated by tender conditions, the final decision is
to be taken by the tender organizer. The decision of the tender organizer is final and is not a subject to any appeal.
Please note:
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Project proposals submitted to the International HIV/AIDS Alliance in Ukraine after the deadline stated
above will not be considered.
The materials submitted are not a subject for return or review.
The reasons of rejection or acceptance of the project will not be communicated or explained.
Tender winner will be informed on the results not later than June 6, 2005.
The results of the tender will be announced and placed on the web-site of the International HIV/AIDS
Alliance in Ukraine - www.aidsalliance.org.ua
Wishing you success and hoping for fruitful co-operation!