The Salvation Army Australia Southern Territory
POSITION DESCRIPTION
Position Title
Accounts Officer
(position # 301272)
Employee Name
Division/
Entity/Location
Western Victoria Division – DHQ
Ballarat
Organisational Unit/
Department
Date
July 2013
DHQ - Finance
THE SALVATION ARMY INTERNATIONAL MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is
motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.
AUSTRALIA SOUTHERN TERRITORY’S MISSION AND VALUES
Mission
Values
The mission of The Salvation Army Australia Southern Territory
is:
The values of The Salvation Army Australia Southern Territory are:

Transforming lives: working for personal renewal through
Jesus Christ, that touches and integrates the whole person

Caring for people: engaging with others in need, without
discrimination

Making Disciples: patterning lives on Jesus

Reforming Society: acting on the structures of society to
restore justice
 Human dignity: respecting the sanctity of human life as being made in the image
of God. We affirm the worth and capacity of all people.
 Justice: acting with integrity and fairness, without discrimination, and being an
advocate for the disadvantaged; managing all resources responsibly as stewards.
We promote healthy and whole relationships, and good society.
 Hope: sharing the gospel of Jesus as a gracious invitation to wholeness. We
work for reconciliation, healing and transformation for all people and creation.
 Compassion: engaging with others in the Spirit of Jesus. We feel compelled to
stand with and do something about another’s suffering.
 Community: owning our common humanity as we engage with people, working
and journeying together, for mutual capacity building. We build community and
meet with God in our encounter with others.
All employees in non-ministry positions in The Salvation Army are expected to work in accordance with the Australia Southern Territory’s mission and values
and comply with Official Minutes, policies and procedures.
106752929
Page 1
Position reports to
Divisional Business Manager
Position Purpose
Reportable Positions
N/A
This position is responsible for day to date processing into the GL system and reconciliation of divisional data
including accounts payable, receivables, imprest and petty cash. In addition the position assists the Divisional
Business Manager in managing the divisional accounting activities for the Western Victoria Division, assists with
general office administrative tasks as well as overseeing the Corps accounting processing and reporting.
Qualifications
Commercial accounting experience and/or tertiary qualifications an advantage but not essential.
Award (if applicable)
Clerks – Private Sector Award 2010
Resource Management
Classification
Grade 5 plus over award payment
Total staff management (EFT)
N/A
Driver’s Licence
Prerequisites:
Job Competencies Required
Personal Competencies Required
 Willingness to work in accordance with The Salvation Army’s
mission and values, and comply with Official Minutes, policies and
procedures.
 Attention to detail
 Good understanding of budgeting and month end procedures
 Initiative
 Intermediate Excel
 Teamwork
 Good working knowledge of accounting systems software
 Ability to meet deadlines
 Understanding of accounts payable/receivable processes and
procedures
 Adaptability
 Ability to reconcile complex accounts
 Ability to build rapport and relationships
 Co-ordination and planning
 Time Management
106752929
Page 2
Key Result Areas
Data entry and coding
of accounts payable
and accounts
receivable
Key Activities










Petty Cash/Imprest
Account




Manage Corps
Accounting Process
using the Corps
Cashbook System








106752929
Code invoices
Ensure invoices are properly approved
Data entry into Accounts Payable
Arrange payment authorisation
Handle customer queries
Receipting into GL
Allocate invoices to applicable cost centre and Corps
Banking
Ensure that controls in areas such as accounts
payable are strictly adhered to
Ensure that purchase orders adhere to organisational
guidelines
Standard Measures




High accuracy in coding and data entry
All invoices are properly approved
Supplier details are up to date
Banking performed weekly

Invoices and payments are appropriately authorised
and there are no creditors payments duplicated
Purchase orders adhere to organisational guidelines

Reimburse officers and employees

Balance and replenish petty cash and ensure that
coding is accurate

Code imprest accounts
Reconcile divisional imprest account
Prepare DHQ charges to Corps
Check Corps cash books
Process Corps cashbooks as necessary
Monitor Corps expenditure
Maintain Corps cashbooks manuals in an easy to
understand format – self help guides
Collate and assess Tithe and training program levy
Provide assistance and training to Corps in the use of
Corps Cashbooks accounting system
Develop and implement controls and procedures to
ensure compliance with TSA accounting policy.
Page 3






Petty cash is accurately coded and reimbursed
according to agreed procedure
Imprest account is reconciled on a monthly basis and
all reconciling items are addressed
Corps returns are accurately completed
Corps performance is effectively monitored
Corps officers and treasurers are adequately trained in
the corps Cashbook system
Corps Cashbooks are completed on time
Corps cashbooks are returned within agreed time lines
Manual updates are communicated in agreed time
lines
Key Result Areas
Emergency Relief
Key Activities


Assist Divisional
Business Manager in
managing month and
year end procedures







Budgeting and cost
control


Provide support to the
division as the
Finance One expert
106752929


Standard Measures
Maintain divisional records including income and 
expenditure

Update ER expenditure worksheet and advise
programmes of balances remaining
Assist Divisional Business Manager to produce
monthly financial management reports for the
Divisional Board and Head Office
Reconcile Divisional suspense/imprest and other
accounts
Compare actual Divisional performance to budgets
and benchmark other performance analysis
Prepare year end packs in conjunction with social
networks and THQ
Assist the networks to prepare accurate returns
including carry-forwards, imprest and funding
reconciliations
Archive all current year financial documents
Prepare imprest reconciliations for WV05







Divisional records are accurate and up to date
Centres are advised of remaining balance on a
monthly basis
Month end timetables for the division, social centres
and corps are adhered to.
All social networks invoices and accounting entries are
completed and processed according to THQ
timetables
I & E statements are produced accurately and on time
Consolidated Divisional and stream reporting is
generated and provided to the DC and Divisional
Business Manager
Timetables and year-end procedures are adhered to
Year end packs are prepared and distributed in timely
manner to all social networks
Any bottlenecks affecting the timely and or accurate
submission of returns are identified early on in the
process
Assist the Divisional Business Manager to co-ordinate 
corps and social program budgets for the divisions
Assist the Divisional Business Manager to monitor the 
overall financial performance of centres, corps and
divisional headquarters budgets
Budget procedures are adhered to accurately and
according to timetable
All centres, corps and divisional headquarters budgets
are closely monitored with significant variances
reported to the Divisional Business Manager in a
timely manner
Provide training and support to all Finance 1 users in 
the Division

Participate in THQ training to enhance skills


Staff utilise the Finance 1 system to its full potential
Reports are provided to all centres not set-up to
generate their own reports
Training is conducted on a timely basis
Attendance at THQ training as required.
Page 4
Key Result Areas
OH&S
Key Activities



Professional
Development


Other Duties

Standard Measures
Maintain knowledge of and participate in relevant risk 
prevention
Co-operate in achieving a safe and healthy workplace 
Comply with statutory requirements of the Salvation 
Army policies and procedures and all instructions of
managerial and supervisory staff.
Participate in The Salvation Army Performance
Appraisal process.
Participate in professional development and training
opportunities.
Carry out such duties as are within the limits of the 
employee's skill, competence and training, consistent
with the respective classification.
Employee’s Signature:
Date:
Print Name:
Manager’s Signature:
Date:
Print Name:
106752929


Page 5
Risks or hazards identified and reported to Manager as
they arise.
Maintain safe and healthy work place relationships.
Meet all OH&S policy and procedures.
Participated in Performance Plan & Appraisal.
Engaged in professional development in accordance
with Performance Plan.
Other duties performed as required