External Financial Accounting Basics

EHP3 for SAP ERP 6.0

December 2009

English

External Financial

Accounting Basics (102)

Building Block Configuration Guide

SAP AG

Dietmar-Hopp-Allee 16

69190 Walldorf

Germany

SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

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External Financial Accounting Basics (102): Configuration Guide

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Content

External Financial Accounting Basics.............................................................................................. 7

1 Purpose .................................................................................................................................... 7

2 Preparation ............................................................................................................................... 7

2.1

Prerequisites .................................................................................................................. 7

3 Configuration ............................................................................................................................ 8

3.1

General Settings (from 'SAP NetWeaver') ..................................................................... 8

3.1.1

Set Countries ............................................................................................................. 8

3.1.1.1

Set Country-Specific Checks ................................................................................. 8

3.2

Financial Accounting Global Settings (New) ................................................................ 10

3.2.1

Ledgers .................................................................................................................... 10

3.2.1.1

Fields ................................................................................................................... 10

3.2.1.2

Define Field Status Variants (Part 'Field Status Groups') ................................... 10

3.2.1.3

Fiscal Year and Posting Periods ......................................................................... 11

3.2.1.4

Parallel Accounting .............................................................................................. 13

3.2.1.5

Real-Time Integration of Controlling with Financial Accounting .......................... 14

3.2.2

Global Parameters for Company Code .................................................................... 15

3.2.2.1

Enter Global Parameters (additional details) ....................................................... 15

3.2.2.2

Tax Settings ......................................................................................................... 16

3.2.3

Document ................................................................................................................. 17

3.2.3.1

Document Number Ranges ................................................................................. 17

3.2.3.2

Document Types ................................................................................................. 20

3.2.3.3

Define Posting Keys ............................................................................................ 22

3.2.3.4

Rules for Changing Documents .......................................................................... 26

3.2.3.5

Tolerance Groups ................................................................................................ 27

3.2.3.6

Default Values ..................................................................................................... 28

3.2.4

Tax on Sales / Purchases ........................................................................................ 29

3.2.4.1

Calculation ........................................................................................................... 29

3.2.4.2

Posting ................................................................................................................. 41

3.2.5

Correspondence ...................................................................................................... 42

3.2.5.1

Assign Programs for Correspondence Types ..................................................... 42

3.3

3.2.5.2

Define Sender Details for Correspondence Form ............................................... 43

General Ledger Accounting (New) (from 'Financial Accounting (New)') ..................... 44

3.3.1

Master Data ............................................................................................................. 44

3.3.1.1

G/L Accounts ....................................................................................................... 44



3.3.2

Business Transactions ............................................................................................. 68

3.3.2.1

Open Item Clearing ............................................................................................. 68

3.4

3.3.2.2

Adjustment Posting/Reversal .............................................................................. 69

Accounts Receivable and Accounts Payable............................................................... 71

3.4.1

Customer Accounts .................................................................................................. 71

3.4.1.1

Master Data ......................................................................................................... 71

3.4.1.2

Line Items ............................................................................................................ 73

3.4.2

Vendor Accounts ...................................................................................................... 76

3.4.2.1

Master Data ......................................................................................................... 76

3.4.3

Business Transactions ............................................................................................. 78

3.4.3.1

Incoming Invoices/Credit Memos ........................................................................ 78

3.4.3.2

Outgoing Payments ............................................................................................. 80

3.4.3.3

Outgoing Payments Global Settings ................................................................... 80

3.4.3.4

Automatic Outgoing Payments ............................................................................ 84

3.4.3.5

Dunning ............................................................................................................. 101

3.4.3.6

Dunning Procedure ............................................................................................ 102

3.4.3.7

Interest Calculation ............................................................................................ 108

3.4.3.8

Closing ............................................................................................................... 111

3.5

Bank Accounting ........................................................................................................ 112

3.5.1

Bank Accounts ....................................................................................................... 112

3.5.1.1

Update House Bank Account with House Bank ID ........................................... 112

3.5.2

Business Transactions ........................................................................................... 113

3.5.2.1

Check Deposit ................................................................................................... 113

3.5.2.2

Payment Transactions ....................................................................................... 115

3.5.3

Import and Assign Reporting Variants ................................................................... 122

3.5.3.1

Reporting Variants ............................................................................................. 122

3.5.3.2

Reporting Variants Payment Media (program SAPFPAYM) (Optional) ............ 123

3.6

3.5.3.3

Assign Selection Variants (Optional) ................................................................. 125

Period End Activities .................................................................................................. 125

3.6.1

Bank-Account Interest Calculation ......................................................................... 125

3.6.1.1

Prepare Account Balance Interest Calculation .................................................. 125

3.6.1.2

Define Reference Interest Rates ....................................................................... 126

3.6.1.3

Define Time-Dependent Terms ......................................................................... 127

3.6.1.4

Enter Interest Values ......................................................................................... 128

3.6.2

Prepare G/L Account Balance Interest Calculation ............................................... 128

3.6.2.1

Prepare G/L Account. Balance Interest Calc. - Control Data ............................ 128

3.6.2.2

Prepare G/L Account. Balance Interest Calc. - Posting Rules .......................... 129



3.6.2.3

Defining Sort Method / Adjustment Accounts for Regrouping Receivables ...... 130

3.6.2.4

Prepare G/L Account. Balance Interest Calc. - Account Symbols .................... 131

3.6.2.5

Prepare G/L Account. Balance Interest Calc. - Account Symbol Descriptions . 131

3.6.3

Valuate ................................................................................................................... 132

3.6.3.1

Foreign Currency Valuation Methods ................................................................ 132

3.6.3.2

Define Valuation Areas ...................................................................................... 133

3.6.3.3

Assign Valuation Areas and Accounting Principles ........................................... 134

3.6.3.4

Foreign Currency Valuation: Account Determination for OI Exch. Rate

Differences ........................................................................................................................ 134

3.6.3.5

Foreign Currency Valuation: Account Balances ................................................ 135

3.6.3.6

Define Sort Method / Adjustment Accounts for Regrouping Receivables ......... 136

3.6.3.7

Def. Sort Meth. and Adjustment Accts - Receivables ....................................... 137

3.6.3.8

Def. Sort Meth. and Adjustment Accts - Payables ........................................... 137

3.6.4

Period End Reporting............................................................................................. 142

3.6.4.1

Creating Financial Statement Version ............................................................... 142



External Financial Accounting Basics

1 Purpose

.This configuration guide provides you with the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC

Sets and other tools, refer to the SAP Best Practices Quick Guide , located on SAP Note:

1175134.

2 Preparation

2.1 Prerequisites

Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD/website in one of the following two locations:



Content Library



Site Map



3 Configuration

3.1 General Settings (from 'SAP NetWeaver')

3.1.1 Set Countries

3.1.1.1 Set Country-Specific Checks

Use

The purpose of this activity is to include rules for checking the

Bank data

Postal data

Control data

Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and CA have to be changed.

Procedure

1. Access the activity using one of the following navigation options:

Transaction code

OY17

IMG menu SAP NetWeaver



General Settings



Set Countries



Set Country-

Specific Checks

2. On the Change View “Field Country Field Checks”: Overview screen, select country CA.

3. On the Change View “Field Country Field Checks”: Details screen, make the following entries:

Field name Description User action and values Note

Bank Key

Postal code length

Bank account number

Bank number length

Post bank acct. no

4

Length: 7

Checking rule: 5

Length: 18

Checking rule: 6

Length: 10

Checking rule: 6

Length: 10

Checking rule: 6



Field name

VAT registration no


Description User action and values Note

Length of bank key

Bank account number

Bank number length

Length: 13

Checking rule: 3

Length: 10

Ckecking Rule: 6

<select>

<select> other data

Postal code req. entry

4. Select back (F3) .

5. On the Change View “Field Country Field Checks”: Overview screen, select country CA.

6. On the Change View “Field Country Field Checks”: Details screen, make the following entries:

Field name

Bank Key

Description User action and values

4

Note

Postal code length Length: 10

Checking rule: 1

Length: 18

Checking rule: 6

Length: 9

Checking rule: 6

Post bank acct. no

Tax Number 1

Tax Number 2

VAT registration no

Length of bank key

Bank data

Postal code req. entry

7. Select save (CTRL+S).

Length: 10

Checking rule: 6

Length: 11

Checking rule: 5

Length: 10

Checking rule: 5

Length: 11

<select>

<select>



3.2 Financial Accounting Global Settings (New)

3.2.1 Ledgers

3.2.1.1 Fields

3.2.1.1.1 Define Field Status Variants - Field status variants

Use

In this activity you create a field status variant with the corresponding field status groups.

Procedure


IMG menu Financial Accounting (NEW)



Financial Accounting Global Settings

(New)



Ledgers



Fields



Define Field Status Variants


OBC4

2. Select the field status variant “0001”.

3. Choose Copy as … (F6).

4. Make the following entries:

FStV Field status name

0010 Field Status BP

5. Go to the next activity.

3.2.1.2 Define Field Status Variants (Part 'Field Status

Groups')

Use

In this activity you create the field status groups.

Procedure






(New)



Ledgers



Fields



Define Field Status Variants


OBC4



2. Select the field status variant “0010”.

3. On the Specify object to be copied screen, Select copy all.

4. Save your entries.

3.2.1.2.1 Assign Company Code to Field Status Variants

Use

In this activity you assign the company code to the field status variant.

Procedure


IMG menu


Financial Accounting (NEW)




(New)



Ledgers



Fields



Assign Company Code to Field Status

Variants

OBC5

2. Make the following entries for company code 1000:

Company Code Field Status Variant

1000


0010

3.2.1.3 Fiscal Year and Posting Periods

3.2.1.3.1 Maintain Fiscal Year Variant

Use

This activity is only necessary, if the standard fiscal year variants cannot be used.

For Baseline, the standard customizing is required with fiscal year variant K4.

3.2.1.3.2 Posting Periods

3.2.1.3.2.1 Define Variants for Open Posting Periods

Use

In this activity, you define variants for open posting periods.

Procedure








(New)



Ledgers



Fiscal Year and Posting Periods



Posting Periods



Define Variants for Open Posting Periods


SPRO

2. On the Change View “Posting Periods: Define Variants”: Overview screen, make the following entries:


Variant

Name

3. Save your entry.

0010

Variant 0010

3.2.1.3.2.2 Assign Variants to Company Code

Use

In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.

Procedure






(New)



Ledgers






Posting Periods



Assign Variants to Company Code


SPRO

2. On the Change View “Assign Com.Code-> Posting Period Variants”: Overview screen, make the following entries:

Field name

COCd

Variant

3. Save your entry.

Description

Company Code

User action and values

1000

0010

Note

3.2.1.3.2.3 Open and Close Posting Periods

Use

In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.



You close a period by selecting the period specifications so that the period to be closed does not fall within them.

Procedure






(New)



Ledgers






Posting Periods



Open and Close Posting Periods


SPRO

2. On the Change View “Posting Periods: Specify Time Intervals”: Overview screen, make the following entries:

Var. A To account From per. 1 Year To period Year From per. 2 Year To period Year

0010 + 1

0010 A ZZZZZZZZZZ 1

0010 D ZZZZZZZZZZ 1

0010 K ZZZZZZZZZZ 1

0010 M ZZZZZZZZZZ 1

0010 S ZZZZZZZZZZ 1

3. Save your entry.

2000 12

2000 12

2000 12

2000 12

2000 12

2000 12

2010 13

2010 13

2010 13

2010 13

2010 13

2010 13

2000 16

2000 16

2000 16

2000 16

2000 16

2000 16

2010

2010

2010

2010

2010

2010

3.2.1.4 Parallel Accounting

3.2.1.4.1 Define Accounting Principles

Use

In this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.

For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/CA-GAAP.

Procedure


IMG menu Financial Accounting(New)

(New)






Ledgers



Parallel Accounting



Define Accounting

Principles


SPRO

2. On the Change View “Accounting Principles”: Overview screen, check to see that the following entry exists, otherwise make the following entries:




Field name


Accounting Principle

Name/Description of Accounting

Principle

3. Save your entry.


GAAP

Generally Accepted Accounting

Principles

Note

3.2.1.4.2 Assign Accounting Principle to Ledger Groups

Use

In this IMG activity, you assign the desired ledger group to your accounting principles.

Procedure



(New)






Ledgers



Parallel Accounting



Assign Accounting Principle to Ledger Groups


SPRO

2. On the Change View “Assignment of Accounting Principle to Target Ledger Group”: Overview screen, make the following entries:


Accounting

Target Ledger Group

3. Save your entry.

GAAP

0L

3.2.1.5 Real-Time Integration of Controlling with Financial

Accounting

3.2.1.5.1 Assign Variants for Real-Time Integration to

Company Codes

Use

In this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial

Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.

Procedure








(New)



Ledgers



Real-Time Integration of Controlling with Financial

Accounting



Assign Variants for Real-Time Integration to Company

Codes


SPRO

2. On the Change View “Assignment of Variants for Real-Time Integration for Comp. Co. screen, make the following entries:

Field name Description User action and values

Note

Company C

Variant for Real-Time

Integration

3. Save your entry.

Company

Code

1000

0001 Standard-

Variant

3.2.2 Global Parameters for Company Code

3.2.2.1 Enter Global Parameters (additional details)

Use

In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview.

This includes, among other things, the chart of accounts and the fiscal year variant.

Procedure



(New)






Global Parameters for Company Code



Enter Global

Parameters


SPRO

2. On the Change View “Company Code Global Data”: Overview screen, select Company Code

1000 and make the following entries:


Chart of Accts Chart of account

Credit Control

Area

Fiscal Year

Variant

0010

1000

K4



Field name

Document

Entry Screen

Variant

Field status variant

Pstng period variant

Max. exchange rate deviation

Workflow variant

Cost of sales accounting actv.



2 (for France and countries with

Withholding tax)

0010

0010

10

0001

2 (active)

Note

Negative postings permitted

<select>

Cash

Management activated

<select>

3. On the Change View “Company Code Global Data”: Details screen, select Additional Data and make the following entries:


10051962

Note Field name

INTRASTAT ID number

Tax number

CA (TIN)


Description

222314568

3.2.2.2 Tax Settings

3.2.2.2.1 Assign Company Code to Document Date for Tax

Determination

Use

In this activity you specify per company code the following data necessary for processing taxes with jurisdiction codes: whether the baseline date for determining the tax percentages should be the posting date (default date) or the document date.

The system usually takes the posting date for this purpose. However, if you want the system to determine tax percentages on the basis of the document date, you must configure the system accordingly at this point.



Procedure







(New)



Tax on Sales/Purchases



Calculation



Assign Company

Code to Document Date for Tax Determination


SPRO

2. On the Change View “Allocate Comp. Co -> Document Date for Tax Determination”:

Overview screen, make the following entries:

Field name

CoCD

Tax determ. with doc. date


Description

Company Code


1000

<unselected>

Note

3.2.3 Document

3.2.3.1 Document Number Ranges

3.2.3.1.1 Documents in Entry View

3.2.3.1.1.1 Define Document Number Ranges for Entry View

Use

Only one document number interval can be defined for each document type in a company code.

The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

Procedure






(New)



Document



Document Number Ranges



Documents in

Entry View



Define Document Number Ranges for Entry View


SPRO

2. On the Number Ranges For Accounting Documents screen, make the following entries:


Company Code 1000



1. Choose Change Intervals .

2. On the Maintain Number Range Intervals view screen, choose Insert Interval .

3. In the Insert Interval dialog box, make the following entries. After each entry choose Insert .

Then again choose Insert Interval .

No To Fiscal Year From No. To No. External

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

9999

50

51

52

53

81

82

83

21

47

48

49

17

18

19

20

13

14

15

16

09

10

11

12

05

06

07

08

01

02

03

04

0100000000

0200000000

0300000000

0400000000

0500000000

0600000000

0700000000

0800000000

0900000000

1000000000

1100000000

1200000000

1300000000

1400000000

1500000000

1600000000

1700000000

1800000000

1900000000

2000000000

2100000000

4700000000

4800000000

4900000000

5000000000

5100000000

5200000000

5300000000

8100000000

8200000000

8300000000

0199999999

0299999999

0399999999

0499999999

0599999999

0699999999

0799999999

0899999999

0999999999

1099999999

1199999999

1299999999

1399999999

1499999999

1599999999

1699999999

1799999999

1899999999

1999999999

2099999999

2199999999

4799999999

4899999999

4999999999

5099999999

5199999999

5299999999

5399999999

8199999999

8299999999

8399999999

X



No

84

85

90

X1

X2

To Fiscal Year

9999

9999

9999

9999

9999


From No.

8400000000

8500000000

9000000000

9100000000

9299999999

To No.

8499999999

8599999999

9099999999

9199999999

9399999999

External

Z1 9999 0090000000 0090999999 X

4. Choose Save .

5. Confirm the dialog box regarding transport of number range intervals.

6. Choose Back .

7. Choose Save .

8. Confirm the dialog box regarding transport of number range intervals.

9. Choose Back twice to leave the IMG activity.

3.2.3.1.2 Documents in General Ledger View

3.2.3.1.2.1 Define Document Number Ranges for General

Ledger View

Use

Only one document number interval can be defined for each document type in a company code.

The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

Procedure


IMG menu






(New)



Document



Document Number Ranges



Documents in

General Ledger View



Define Document Number Ranges for General

Ledger View

SPRO

2. On the Number Ranges For Documents in General Ledger View screen, make the following entries:

Field name

Company Code


1000

Note



To Fiscal

Year


3. Make the following entries for company code 1000, and refer to the previous chapter for the procedure.

No. From No. To No. External

1000000000 1099999999 Z1 2099


3.2.3.2 Document Types

3.2.3.2.1 Define Document Types for Entry View

Use

In this IMG activity, you have to define for your leading ledger, the document types for the documents. You do this in the entry view and assign a number range interval to the document types at the same time.

Procedure






(New)



Document



Document Types



Define Document Types for

Entry View


SPRO

2. Please check, if the following settings are on the system:

Docum ent type

Number range

Reverse

Document type

Account types allowed( set the indicator:

A for Assets,

D for Customer,

K for vendor,

M for Material,

S for G/L account)

AA

AB

AF

AN

01

01

03

01

AB

AF

ADKMS

ADKMS

AS

AKMS

AP

CH

DA

DG

DR

DV

02

01

16

16

18

16

KA

AB

DA

DA

KA

AKS

ADS

ADKS

ADKS

ADKMS

ADKS

Trading partner

X

Net document type

X



Docum ent type

Number range

WI

WL

WN

Y1

ZP

ZR

SU

UE

WA

WE

RV

SA

SB

SK

RB

RE

RK

RN

KZ

ML

PR

RA

KG

KN

KP

KR

DZ

EU

EX

KA

49

49

50

52

20

20

01

04

49

50

Z1

01

12

13

RB

51

53

51

15

47

48

51

17

01

48

19

14

02

02

17


Reverse

Document type

DA

AB

KA

KA

KA

KP

KA

KA

RA

RE

RK

RN

AB

AB

AB

AB

SU

Y1

ZP

ZR


A for Assets,

D for Customer,

K for vendor,

M for Material,


ADKS

ADKMS

S

S

ADKMS

ADKMS

AMS

AMS

AMS

AMS

AMS

AKMS

ADKMS

ADKS

AKS

MS

MS

AKMS

S

AKMS

AKMS

AKMS

DS

ADKMS

DKS

AKMS

AKMS

AKMS

AKMS

AKMS

Trading partner

X


X

X

X



Docum ent type

Number range

ZS

ZV

05

20



Reverse

Document type

KA

ZV


A for Assets,

D for Customer,

K for vendor,

M for Material,


ADKS

ADKMS

Trading partner


3.2.3.3 Define Posting Keys

Use

In this activity you define posting keys. Users specify a posting key before entering a line item.

The posting key controls how the line item is entered and processed.

For each posting key, among other things, you define:

 which side of an account can be posted to,

 which type of account can be posted to, and

 which fields the system displays on the entry screens and whether an entry has to be made (field status)

Procedure


IMG menu Financial Accounting (New)

(New)






Document



Define Posting Keys


SPRO

2. Please check, if the following settings are on the system:

Posting

Key Account/Posting Key Field Selection

Account/Posting Key Field

Selection

01

11

12

13

..................................................

..---...-------------------..-...---.---..---.----

..---...-------------------..--..---.---..---.----

..---...-------------------..--..---.----.--------

----.-----.-------------------------------.-------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

14

15

16

17

18

.+----..-------------------..---.---.---..---.----

..-----.-------------------..-.-.---.---..---.----

..----..-------------------..-.-.---.---..---.----

..-----.-------------------..---.---.---..--------

..-----.-------------------..---.---.----.--------

----.-----.---------------------------------------

----.-----.---------------------------..----------

----.-----.---------------------------..----------

----.-----.---------------------------------------

----.-----.---------------------------------------


75

80

04

81

39

40

50

70

35

36

37

38

31

32

34

03

89

90

91

93

83

84

85

86

94

05


19


.................................................. ----.-----.---------------------------------------

25

26

27

28

21

02

22

24

29

..---...-------------------.......--.----.--------

..---...-------------------..--..---.---..---.----

..---...-------------------...-...--.----.--------

.+----..-------------------....-.---.----.--------

..-----.-------------------....-.---.----.--------

.+----..-------------------....-.---.----.--------

..-------------------------....-.---.----.--------

..-----.-------------------....-.---.----.--------

..................................................

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------..----------

----.-----.---------------------------..----------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

..................................................

..---...-------------------.......--.----.--------

.+----..-------------------...--..--.----.--------

..---...-------------------..--..---.----.--------

..-----.-------------------....-.---.----.--------

.+----..-------------------...--.---.----.--------

..-----.-------------------...--.---.----.--------

..-----.-------------------...--.---.----.--------

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

.+----..-------------------..---.---.---..---.----

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

..................................................

..-----.-------------------..-.-.---.---..---.----

----..----.-----------------------------...--..---

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------..----------

----.-----.---------------------------..----------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------..----------


Posting

Key

Account

Type

18

19

21

02

22

14

15

16

17

01

11

12

13

1X

1Y

1Z

07

1A

06

1B

1C

08

09


95


.................................................. ----.-----.---------------------------------------

0C

0X

0Y

0Z

96

99

0A

0B

..................................................

..................................................

...-....----------------------..--.-..--+---------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

----.-----.---------------------------------------

----.-----.---------------------------------------

-----.--------------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

...-....----------------------..--.-..--+.--------

.+----..-------------------..-.-.---.---..---.----

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

...-....----------------------..--.-..--+.--------

..-----.-------------------..---.---.---..--------

..-----.-------------------..---.---.----.--------

..................................................

-----.----.---------------------------.....-.-----

----.-----.---------------------------..----------

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

-----.----.---------------------------.....-.-----

----.-----.---------------------------------------

----.-----.---------------------------------------

----.-----.---------------------------------------

D

D

D

D

D

D

D

D

D

D

K

D

K

H

H

S

S

S

H

H

H

H

S

H

H

H

Debit/Credit

Indicator

Posting Key for

Reversal/Reverse

Entry

Indicator:

Posting key for special

G/L t

12

02

01

03

04

05

06

07

08

09

32

11

31

X

Indicator:

Salesrelated item ?

X

X

X

X

X

X

Indicator:

Is the posting key used in a

X

X

X


93

94

05

95

86

89

90

91

96

99

0A

81

83

84

85

70

75

80

04

38

39

40

50

03

35

36

37


24 K

29

31

32

34

25

26

27

28

K

K

K

K

K

K

K

K

S

S

S

S

A

A

S

D

K

K

S

S

D

K

K

K

S

S

D

S

S

M

S

S

S

M

D

© SAP AG


S

S

H

H

S

S

S

S

S

H

S

S

H

H

S

H

H

H

S

H

H

S

H

S

H

H

H

S

H

H

H

S

S

S

S

S

X

X

X

X

14

15

1A

13

25

26

27

39

22

21

24

34

35

36

37

38

28

29

50

40

75

70

X

X

X

X

X

X

X

Page 25 of 143


0B D

1A

06

1B

1C

0C

0X

0Y

0Z

D

D

D

D

D

D

D

D

1X

1Y

1Z

07

D

D

D

D

08

09

D

D



H

H

H

S

H

S

H

H

S

S

S

S

S

S

S

1B

0X

0Y

0Z

17

18

19

0A

16

0B

0C

1X

1Y

1Z

X

3.2.3.4 Rules for Changing Documents

3.2.3.4.1 Document Change Rules, Line Item

X

X

Use

In this activity, you determine under which circumstances fields within posted documents can be changed.

Procedure






(New)



Document



Rules for Changing Documents)



Document

Change Rules, Line Item


SPRO

2. On the Change View “Rules for Changing Documents”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Account

Type

Transac t. type

Company

Code

Field can be changed

Line item not cleared



Field name


Account

Type

Transac t. type

Company

Code

BSEG-MWSKZ

BSEG-WMWST

BSEG-WRBTR

BSEG-MWSKZ

BSEG-PYAMT

BSEG-PYCUR

BSEG-WMWST

BSEG-WRBTR

BSEG-MWSKZ

BSEG-WRBTR

COBL-AUFNR

COBL-KOSTL

COBL-PRCTR


S

S

S

S

K

K

S

D

D

D

K

K

K

3.2.3.5 Tolerance Groups

3.2.3.5.1 Define Tolerance Groups for Employees

X

X

X

X

X

X

X

X

X

X

Field can be changed

X

X

X

Line item not cleared

X

X

Use

In this activity, you predefine various amount limits for your employees with which you determine:

 the maximum document amount the employee is authorized to post

 the maximum amount the employee can enter as a line item in a customer or vendor account

 the maximum cash discount percentage the employee can grant in a line item

 the maximum acceptable tolerance for payment differences for the employee.

Procedure






(New)



Document



Tolerance Groups



Define Tolerance Groups for Employees


SPRO



2. On the Change View “FI Tolerance Groups For Users”: Overview screen, select New Entries .


Company

Code

1000

Currency Amount per document

CAD 9,999,999,999.00

Amount per Open

Item Account Item

9,999,999,999.00

Cash

Discount per

Line Item

5.000

Permitted Payment Differences:

Amount

Revenue

Expense


5.00

5.00

Percent

2.0%

2.0%

Cash Discnt Adj. to

3.2.3.6 Default Values

3.2.3.6.1 Change Message Control for Document Processing

Use

In this activity, you can configure the appearance of system messages according to requirements.

Procedure






(New)



Document



Default Values



Change Message Control for

Document Processing


SPRO

2. On the Determine Work Area: Entry screen , enter value F5 in the Determine Work Area

Entry dialog box and choose Continue (Enter):

Field name

Application

Area


F5 – Document Editing

Note

3. On the Change View “Message Control by User”: Overview screen, make the following entries:

Message

Number

User Name Online Batchl Standard

671 W W



4. Select back .

5. On the Determine Work Area: Entry screen, enter F2 and choose Continue (Enter):

Field name

Application

Area


F2 – Master Data Maintenance:

Customer, Vendor

Note


Message

Number

User Name Online Batchl Standard

145

144

I

I

I

I

7. Select back .

8. On the Determine Work Area: Entry screen, enter Kl and choose Continue (Enter):


Application

Area

Message

Number

User Name Online

KI


Batchl Standard

281 - -


3.2.4 Tax on Sales / Purchases

3.2.4.1 Calculation

3.2.4.1.1 Assign Country to Calculation Procedure

Use

In this activity, you enter the key for the calculation procedure which determines the conditions which are allowed per document and which defines the sequence of the conditions in the document for each country.

Procedure

1. To carry out the activity, do one of the following:




Financial Accounting Basic Settings

(New)



Tax on Sales / Purchases



Basic Settings



Assign Country to Calculation Procedure

Transaction SPRO


SAP Best Practices External Financial Accounting Basics (102): Configuration Guide code

2. On the Change View “Assign Country -> Calculation Procedure”: Overview screen, make the following entries, and then choose Save .

Field name

Cty

Name

Proc


CA

CA

TAXCAJ


3.2.4.1.2 Maintain Default Values for Tax Codes

Use

In this step, you define for each company code which tax code(s) the SAP System suggests when you enter incoming invoices.



Domestic invoices: You can define tax codes for invoices that you receive from within your own country.



Invoices with unplanned expenses: You can define tax codes for invoices with unplanned expenses. These are used if you post to a separate account in Logistics

Invoice Verification

Procedure

1. To carry out the activity, do one of the following:

IMG menu Materials Management



Logistics Invoice Verification



Incoming

Invoice



Maintain Default Values for Tax Codes


SPRO

3. On the Change View “Tax Defaults in Invoice Verification”: Overview screen, choose New

Entries and make the following entries, and then choose Save .

Field name

Company Code

Tax Code (Defaults, Domestic)

Default Value unplanned delivery costs

Tax Code

Jurisdiction Code


1000

P0

P0

CA00


3.2.4.1.3 Define Tax Keys

Use



You have to define a separate tax on sales/purchases code for each country in which one of your company codes is located.

If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to define a tax rate with the value 0.

Procedure



(New)









Calculation



Define Tax Codes for Sales and Purchases


SPRO

2. Choose Country CA and choose Enter .

3. Maintaining the Tax Codes is explained in the next chapter.

3.2.4.1.4 Define Tax Code Names

Use

Each code contains one or more tax rates for the different tax types, following is the list of Tax code we will maintain.

Procedure






(New)






Calculation





SPRO

2. Choose Country CA.

3. In the next chapter we will maintain the Tax Codes per Jurisdiction code and use the

Properties tab to rename the Tax Codes Names.

Tax Code Name Tax Type

AJ

GJ

IJ

P0

P1

A/R, GST and EST applied

A/P, GST applicable, EST exempt

A/P, GST applicable, EST applicable

A/P GST exempt, Q/EST exempt

A/P GST applicable, Q/EST exempt

A

V

V

V

V

P2

P3

PH

A/P GST applicable, EST applicable

A/P GST applicable, QST applicable

A/P HST Applied

V

V

V



Tax Code Name

PJ

S0


A/P, GST exempt, Q/EST applicable

A/R GST exempt, Q/EST exempt

Tax Type

V

A

S1

S2

S3

SH

SJ

A/R GST applied, Q/EST exempt

A/R GST applied, EST applied

A/R GST applied, QST applied

A/R HST applied

A/P, Self assess GST and EST

A

A

A

A

V

SP

T0

T1

T2

T3

T4

A/R GST exempt, Q/EST applied

International Travel (No Recovery)

General Travel Expense (Non-Food)

Meals and Entertainment (50%)

MIleage

Rental Car Gas

S2

4 Save your entries.

A/R GST applied, EST applied

V

V

V

A

V

V

A

3.2.4.1.5 Maintain Default Values for Tax Codes

Use

In this step, you define for each company code which tax codes the SAP System suggests when you enter incoming invoices.

Procedure



OMR2

IMG path Materials Management



Logistics Invoice Verification



Incoming

Invoice



Maintain Default Values for Tax Codes

2. On the Change View ”Tax Defaults in Invoice Verification”: Overview screen, choose New

Entries.

3. Enter the following data.

CoCd Defaults, domestic -

Tax Code

V1

Default value unplanned delivery costs

V1 1000 Company Code

1000

4. Choose Save .



3.2.4.1.6 Define Tax Codes for Sales and Purchases – Tax

Codes to be Transported

Use

Each Tax Code contains one or more Tax Jurisdiction Keys. We will maintain the following list.

Procedure


IMG menu


Financial Accounting (New)




(New)






Calculation




SPRO

2. Choose Country CA.

3. On the Maintain Tax Code: Initial Screen, make the following entries:

Validity date to be entered as desired for all combinations. After Entering Tax Code and Tax Jurisdiction, choose Enter and maintain other values on “ Maintain Tax Code:

Tax Rates ”: screen. To see the condition type, click on the Levels Tab at the top.

T0

T0

T1

T1

T1

T0

T0

T0

T0

T0

T0

T0

T0

Tax

Code

Tax

Jurisdiction

T0

T0

CAAB

CAMB

CANB

CANF

CANS

CANW

CAON

CAPE

CAQC

CAQC

CASK

CAYK

CAAB

CAMB

CANB

JC1T

JC1T

JC1T

JC3T

JC1T

JC1T

JC1T

JC1T

JC2T

Condition

Type

JC1T

JC1T

JC2T

JC2T

JC2T

JC1T

0

0

0

0

0

0

60

60

122.8

0

0

0

0

Tax Percentage

Rate

0

0

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

Condition Record

Number

0000007584

0000007583

0000007575

0000007589

0000007588

0000007585

0000007576

0000007587

0000007590

0000007591

0000007582

0000007586

0000007594

0000007593

0000007599


T3

T3

T3

T3

T2

T3

T3

T3

T2

T2

T2

T2

T2

T2

T2

T2

T1

T2

T2

T2

T1

T1

T1

T1


Tax

Code

Tax

Jurisdiction

T1

T1

T1

T1

CANF

CANS

CANW

CAON

CAPE

CAQC

CAQC

CASK

CAYK

CAAB

CAMB

CANB

T3

T3

T3

T3

T3

T4

CAPE

CAQC

CAQC

CASK

CAYK

CAAB

CAYK

CAAB

CAMB

CANB

CANF

CANS

CANW

CAON

CANF

CANS

CANW

CAON

CAPE

CAQC

CAQC

CASK


JC1T

JC2T

JC2T

JC2T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC3T

JC1T

JC1T

JC1T

JC3T

JC1T

JC1T

JC1T

JC3T

JC1T

JC1T

JC1T

JC1T

JC2T

JC2T

JC2T

Condition

Type

JC2T

JC2T

JC1T

JC1T

JC1T

JC1T

Tax Percentage

Rate

122.8

122.8

60

60

60

56.6

41

60

60

28.3

28.3

98.2

98.2

98.2

28.3

28.3

28.3

45.3

41

28.3

28.3

65.4

65.4

130.4

130.4

130.4

65.4

65.4

65.4

65.4

41

65.4

65.4

45.3

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000007615

0000007611

0000007617

0000007621

0000007622

0000007614

0000007616

0000007625

0000007624

0000007630

0000007632

0000007631

0000007627

0000007623

0000007629

0000007633

0000007634

0000007626

0000007628

0000007637


Number

0000007601

0000007600

0000007596

0000007592

0000007598

0000007602

0000007603

0000007595

0000007597

0000007613

0000007612

0000007618

0000007620

0000007619


P0

P1

P1

P1

P0

P0

P0

P0

P0

P0

P0

P0

P0

P0

P0

P0


Tax

Code

Tax

Jurisdiction

T4

T4

T4

T4

CAMB

CANB

CANF

CANS

T4

T4

T4

P0

T4

T4

T4

T4

CANW

CAON

CAPE

CAQC

CAQC

CASK

CAYK

CA00

P1

P1

P1

P1

P1

P1

CAMB

CANT

CANU

CAON

CAPE

CAQC

CAON

CAPE

CAQC

CASK

CAYT

CA00

CAAB

CABC

CAAB

CABC

CAMB

CANB

CANL

CANS

CANT

CANU


JC2I

JC2I

JC2I

JC1E

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC2I

JC3I

JC3S

JC1T

JC1T

JC3T

JC1T

JC1T

JC1E

JC2I

JC2I

Condition

Type

JC1T

JC2T

JC2T

JC2T

JC1T

JC1T

Tax Percentage

Rate

45.3

98.2

98.2

98.2

45.3

45.3

45.3

45.3

41

45.3

45.3

0

0

0

0

0

0

0

0

0

0

0

0

0

0

60

0

0

0

0

0

0

0

0

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000006851

0000006852

0000006853

0000006854

0000006855

0000006856

0000006857

0000006858

0000006859

0000006860

0000006861

0000007189

0000006863

0000006864

0000006865

0000006869

0000006870

0000007191

0000007215

0000007219


Number

0000007636

0000007642

0000007649

0000007648

0000007639

0000007635

0000007641

0000007650

0000007651

0000007638

0000007640

0000006848

0000006849

0000006850


PJ

S0

S0

S0

PJ

PJ

PJ

PJ

PH

PH

PJ

PJ

P3

P3

PH

PH


Tax

Code

Tax

Jurisdiction

P1

P1

P2

P2

CASK

CAYT

CA00

CAAB

P2

P2

P2

P2

P2

P2

P2

P2

CABC

CAMB

CANT

CANU

CAON

CAPE

CASK

CAYT

S0

S0

S0

S0

S0

S0

CAMB

CANB

CANL

CANS

CANT

CANU

CAMB

CAON

CAPE

CAQC

CASK

CA00

CAAB

CABC

CA00

CAQC

CA00

CANB

CANL

CANS

CA00

CABC


JC3I

JC3S

JC2I

JRC1

JRC2

JRC2

JRC2

JRC2

JC1E

JC5S

JC5S

JC5S

JC1E

JC2I

JC2I

JC2I

JRC2

JRC2

JRC2

JRC2

JC2I

JC2I

JC2I

JC3I

JC2I

JC2I

JC1E

JC1S

Condition

Type

JC2I

JC2I

JC1E

JC2I

JC2I

JC2I

Tax Percentage

Rate

0

0

60

0

70

70

0

0

80

100

50

0

60

75

0

140

140

140

0

70

70

80

100

75

50

0

0

0

0

0

0

0

0

0

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000006887

0000007212

0000007213

0000007214

0000006891

0000007206

0000007207

0000007208

0000007210

0000007211

0000007209

0000007158

0000007299

0000006901

0000007300

0000006902

0000007301

0000006903

0000007302

0000006904


Number

0000007192

0000006875

0000007190

0000006877

0000007195

0000007196

0000006880

0000006881

0000007197

0000007202

0000007198

0000007217

0000007156

0000007326


S2

S2

S3

S3

S2

S2

S2

S2

S2

S2

S2

S2

S1

S1

S1

S1


Tax

Code

Tax

Jurisdiction

S0

S0

S0

S0

CAON

CAPE

CAQC

CASK

S1

S1

S1

S1

S0

S1

S1

S1

CAYT

CA00

CAAB

CABC

CAMB

CANT

CANU

CAON

SH

SH

SH

SH

SP

SP

CA00

CANB

CANL

CANS

CA00

CABC

CANT

CANU

CAON

CAPE

CASK

CAYT

CA00

CAQC

CAPE

CAQC

CASK

CAYT

CA00

CAAB

CABC

CAMB


JRC2

JRC3

JRC2

JRC2

JRC1

JRC3

JRC1

JRC4

JRC2

JRC2

JRC1

JRC2

JRC2

JRC2

JRC2

JRC2

JRC4

JRC4

JRC1

JRC2

JRC2

JRC2

JRC2

JRC2

JRC2

JRC2

JRC3

JRC3

Condition

Type

JRC2

JRC3

JRC3

JRC2

JRC2

JRC1

Tax Percentage

Rate

0

0

0

0

0

60

0

0

0

0

0

0

0

0

0

0

60

0

70

70

0

0

80

100

50

0

60

75

0

140

140

140

0

70

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000007168

0000007221

0000007572

0000006920

0000007171

0000007172

0000006923

0000006924

0000007173

0000007177

0000007175

0000006929

0000007216

0000007178

0000007164

0000007186

0000007187

0000007188

0000007163

0000007179


Number

0000006905

0000006906

0000006907

0000006908

0000007303

0000007571

0000006911

0000007165

0000007166

0000007220

0000006913

0000007167

0000007169

0000007170


T1

T1

T1

T1

T1

T1

T1

T1

T1

T1

T1

T1

T0

T0

T1

T1


Tax

Code

Tax

Jurisdiction

SP

SP

SP

SP

CAMB

CAON

CAPE

CAQC

T0

T0

T0

T0

SP

T0

T0

T0

CASK

CAAB

CAMB

CANB

CANS

CAON

CAPE

CAQC

T1

T1

T1

T1

T2

T2

CAQC

CAQC

CASK

CASK

CAAB

CAAB

CANS

CANS

CAON

CAON

CAPE

CAPE

CAQC

CAQC

CAQC

CASK

CAAB

CAAB

CAMB

CAMB

CANB

CANB


JC1T

JC1T

JC1T

JC1T

JC1T

JC3T

JC1T

JC3T

JC1T

JC1T

JC1T

JC1T

JC2T

JC2T

JC2T

JC2T

JC1T

JC1T

JC1T

JC1T

JC1T

JC2T

JC2T

JC1T

JC1T

JC1T

JC3T

JC1T

Condition

Type

JRC2

JRC2

JRC2

JRC3

JRC2

JC1T

Tax Percentage

Rate

70

80

100

75

50

0

0

0

0

0

0

0

0

0

60

60

60

60

122.8

122.8

122.8

122.8

60

60

60

60

56.6

41

56.6

41

60

60

28.3

28.3

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000006952

0000006952

0000006953

0000006953

0000006954

0000006954

0000006955

0000006955

0000006956

0000006956

0000006957

0000006957

0000006958

0000006959

0000006958

0000006959

0000006960

0000006960

0000006961

0000006961


Number

0000007180

0000007181

0000007223

0000007222

0000007182

0000006943

0000006944

0000006945

0000006946

0000006947

0000006948

0000006949

0000006950

0000006951


T3

T3

T3

T3

T3

T3

T3

T3

T3

T3

T3

T3

T2

T2

T2

T2

T2

T2

T2

T2

T2

T2

T2

T2


Tax

Code

Tax

Jurisdiction

T2

T2

T2

T2

CAMB

CAMB

CANB

CANB

CANS

CANS

CAON

CAON

CAPE

CAPE

CAQC

CAQC

T3

T3

T3

T3

T3

T3

CAQC

CAQC

CAQC

CAQC

CASK

CASK

CANB

CANB

CANS

CANS

CAON

CAON

CAPE

CAPE

CAQC

CAQC

CASK

CASK

CAAB

CAAB

CAMB

CAMB


JC2T

JC2T

JC1T

JC1T

JC1T

JC1T

JC1T

JC3T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC2T

JC2T

JC1T

JC3T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC1T

JC3T

JC1T

JC3T

Condition

Type

JC1T

JC1T

JC2T

JC2T

JC2T

JC2T

Tax Percentage

Rate

28.3

28.3

98.2

98.2

98.2

98.2

28.3

28.3

28.3

28.3

45.3

41

45.3

41

28.3

28.3

65.4

65.4

65.4

65.4

130.4

130.4

130.4

130.4

65.4

65.4

65.4

65.4

65.4

41

65.4

41

65.4

65.4

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

Condition

Table

053

053

053

053

053

053

0000006969

0000006969

0000006970

0000006970

0000006971

0000006971

0000006972

0000006972

0000006973

0000006973

0000006974

0000006974

0000006975

0000006975

0000006976

0000006977

0000006976

0000006977

0000006978

0000006978


Number

0000006962

0000006962

0000006963

0000006963

0000006964

0000006964

0000006965

0000006965

0000006966

0000006966

0000006967

0000006968

0000006967

0000006968



Tax

Code

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

T4

Tax

Jurisdiction

CAAB

CAAB

CAMB

CAMB

CANB

CANB

CANS

CANS

CAON

CAON

CAPE

CAPE

CAQC

CAQC

CAQC

CAQC

CASK

CASK


Condition

Type

JC1T

JC1T

JC1T

JC1T

JC2T

JC2T

JC2T

JC2T

JC1T

JC1T

JC1T

JC1T

JC1T

JC3T

JC1T

JC3T

JC1T

JC1T

Tax Percentage

Rate

45.3

45.3

45.3

45.3

98.2

98.2

98.2

98.2

45.3

45.3

45.3

45.3

45.3

41

45.3

41

45.3

45.3

Condition

Table

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

053

4. Use the Request/Task as /SMBUSE/TAXCAJ and save you entries.


Number

0000006979

0000006979

0000006980

0000006980

0000006981

0000006981

0000006982

0000006982

0000006983

0000006983

0000006984

0000006984

0000006985

0000006986

0000006985

0000006986

0000006987

0000006987

3.2.4.1.7 Import/Create Tax Codes

Use

Prerequisites

The activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute . On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure

You have to correct the percentage rate.



Sap system menu



1. Access the activity as follows:

System

SA38



Services



Reporting

2. On the ABAP: Program Execution screen, in the Program field, enter RFTAXIMP.

3. Choose Execute .

4. On the Import Tax Codes After Transport screen, make the following entries:


Transport number

No. of transport request that you created in the previous activity

Enter the transport request no. that contains the required tax codes and tax rates. That is, /SMBUSE/TAXCAJ

CA Country country key

5. Choose Execute .

6. On the next screen, the session ID and a log are displayed. Make sure the log says “1

Session(s) successfully processed ”.

Result

The system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors.

3.2.4.1.8 Delete Tax Categories for Country (CA)

Use

This activity deletes tax categories CTX2 and CTX3.

Procedure

1. Access the activity using the transaction code OVK1 .

2. In the Change View Taxes: Tax Categories by Country: Overview screen, select the rows for tax country CA, and tax categories CTX2 and CTX3, then choose the Delete button.

3. Save you entries.

3.2.4.2 Posting

3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions

Use

In this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.

Procedure







Asset Accounting



Asset Accounting

(Lean Implementation)



Organizational Structures



Assign Input Tax

Indicator for Non-Taxable Acquisitions


SPRO

2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen, make the following entry:

Field name

CoCd

Input tax

Output tax


Description

Company Code


1000

P0

S0

Jurisdiction Key

CA0000000

CA0000000

3.2.5 Correspondence

3.2.5.1 Assign Programs for Correspondence Types

Use

In this activity, you define the print program and the selection variant corresponding to each correspondence type.

Procedure






(New)



Correspondence



Assign Programs for Correspondence

Types


SPRO

2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen, select New Entries

3. On the New Entries: Details of Added Entries screen, make the following entry:

Company code

1000

1000

1000

1000

Y0013

Y0014


Correspondence Name of the Print

Program

Y0006

Y0008

RFKORD10

RFKORD10

RFKORD11

RFKORD11

Name of

Variant

Y0006

Y0008

Y0013

Y0014

Text

Proposal



3.2.5.2 Define Sender Details for Correspondence Form

Use

In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:

 letter header

 letter footer

 sender address

Procedure






(New)



Correspondence



Define Sender Details for Correspondence

Form


SPRO

2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen, select New Entries.


Header Text Footer Text Signature Text Sender Text Co mp any cod e

100

0

100

0

100

0

100

0

Name of the Print

Program

RFKORD0

0

RFKORD1

0

RFKORD4

0

RFKORD8

0

Text

ID

ADRS

ADRS

ADRS

ADRS

100

0

100

0

SAPF130D ADRS

SAPF130K ADRS


ADRS_HEADE

R

ADRS_HEADE

R

ADRS_HEADE

R

ADRS_HEADE

R

ADRS_HEADE

R

ADRS_HEADE

R

ADRS_FOOTE

R

ADRS_FOOTE

R

ADRS_FOOTE

R

ADRS_FOOTE

R

ADRS_FOOTE

R

ADRS_FOOTE

R

ADRS_SIGNATUR

E

ADRS_SIGNATUR

E

ADRS_SIGNATUR

E

ADRS_SIGNATUR

E

ADRS_SIGNATUR

E

ADRS_SIGNATUR

E

ADRS_SENDE

R

ADRS_SENDE

R

ADRS_SENDE

R

ADRS_SENDE

R

ADRS_SENDE

R

ADRS_SENDE

R



3.3 General Ledger Accounting (New) (from 'Financial

Accounting (New)')

3.3.1 Master Data

3.3.1.1 G/L Accounts

3.3.1.1.1 Preparations

3.3.1.1.1.1 Edit Chart of Accounts List

Use

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

Procedure





General Ledger Accounting (New)



Master Data



G/L Accounts



Preparations



Edit Chart of Accounts

List


SPRO

2. On the Change View “List of All Charts of Accounts: Overview screen, select New Entries .


Field name

Chart of Accts

Description

Maint. Language

Length of G/L account number


0010

Chart of Accounts – Industry ( or any other appropriate description)

English

6

Note

Controlling

Integration


Manual creation of cost elements

3.3.1.1.2 Transport Chart of Accounts

Use

For Baseline CA the chart of accounts 0010 is used.



In the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1 Define Account Group

Use

The procedure for copying G/L account groups is described in this chapter.

For Baseline CA the chart of accounts 0010 is used with the listed standard G/L account groups.

Chrt/Accts

0010

0010

Acct Group

BS

PL

Name

Profit and loss

From acct To account Field Status

Balance Sheet 100000

400000

399999

999999

..-....-+.-....-.....--.---

.............

..--...-+.-..---..-----.---

.............

Procedure





General Ledger Accounting (New)



Master Data



G/L Accounts



Preparations



Define Account Group


SPRO

2. Select the account group from the chart of accounts you want to copy.

3. Choose Copy .

4. On the next screen, overwrite the chart of accounts and or the account group name and description.

5. Choose Enter .

To adapt the field status double-click on the line with the newly created entry. On the next screen make your settings for the field status and save your entries. Copy the next account group and repeat the above mentioned steps as required.


3.3.1.1.2.2 Create Accounts

If the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.



In the Excel sheet you find all ac counts <ChartOfAccount_0010_2008.xls> that are used in Baseline CA. Refer to this file for the data to maintain each account. If you use chart of accounts 0010, some of the listed accounts may exist already in the chart of accounts. In this case, only maintain company code data for the respective accounts.


SAP system

Menu

SAP Menu



Accounting



Financial Accounting



General Ledger



Master Records



G/L Accounts



Individual Processing



Centrally

Transaction

Code

FS00

2. Do the following to maintain data for an account:

On the Edit G/L Account Centrally view / enter the account number and the company code 1000.

Choose Create (the icon right to the company code field).

Maintain the data as stated in the file.

Save your entries.

3.3.1.1.2.3 Define Account Determination for Real-Time

Integration


IMG menu



(New)






Ledgers



Real-Time Integration of Controlling with Financial

Accounting



Account Determination for Real-Time Integration



Define

Account Determination for Real-Time Integration

OK17

2. Enter the controlling area 1000 and choose Continue .

3. Choose Change Account Determin. Confirm the warning message by choosing Enter.

4. Enter account 690000.


3.3.1.1.2.4 Define Account for Exchange Rate Difference

Posting (Optional)



(New)









Posting



Define Account for




Debit

Credit


Exchange Rate Difference Posting

OBYY

2. Enter the chart of accounts 0010. Choose Continue .

3. No accounts are maintained for this step in Baseline CA, If there is a need then you can create the accounts and make the entries in the following manner for the assignment:

Field Name Value

GL account

GL account

3.3.1.1.2.5 Create Accounts for Clearing Differences


IMG menu


Financial Accounting (New) → Accounts Receivable and Accounts

Payable → Business Transactions → Open Item Clearing → Clearing

Differences → Define Accounts for Clearing Differences

OBXL




3.3.1.1.2.6 Define Accounts for Automatic Tax Payable

Transfer Posting (Optional)


IMG menu Financial Accounting (New) → General Ledger Accounting (New) →

Periodic Processing → Report → Sales/Purchases Tax Returns →

Define Accounts for Automatic Tax Payable Transfer Posting


OB89


3. Enter account <GL account>.


3.3.1.1.2.7 Define Retained Earnings Account


IMG menu Financial Accounting (New) → General Ledger Accounting

(New) → Periodic Processing → Carry Forward → Define



Retained Earnings Account

Transaction code OB53


3. Make the following entry:

Field Name

P&L statmt acct type

Account

Value

X

330000

3.3.1.1.2.8 Define Accounts for Materials Management

AKO

AKO

AUM

AUM

AUM

AUM

AUM

AKO

AKO

AKO

AKO

AKO

AKO

AKO





General Ledger Accounting

(New) → Periodic Processing → Integration → Materials

Management → Define Accounts for Materials Management

Transaction code OBYC

2. Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet or use the following details. To maintain the rules for automatic postings, choose the Rules button and set the indicators according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation.

3. Double-click given the transaction keys one after another. If asked, enter the chart of accounts 0010 and choose Continue.

4. Change the transaction keys according to the following entries.

Transaction

Key

Valuation

Modif.

Valuation

Class

General

Modif.

GL Account

(Debit)

GL Account

(Debit)

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3000

3001

3030

3031

3040

3050

3100

7900

7920

3000

3001

3030

3031

3040

0000530000

0000530000

0000530000

0000530000

0000530000

0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000520020 0000520020

0000520020 0000520020

0000520020 0000520020

0000520020 0000520020

0000520020 0000520020


BSX

BSX

BSX

BWS

CO1

DEL

DIF

EIN

EIN

EIN

BSV

BSX

BSX

BSX

BSX

BSX

BSX

BSX


Transaction

Key

AUM

Valuation

Modif.

0001

Valuation

Class

3050

General

Modif.

GL Account

(Debit)

GL Account

(Debit)

0000520020 0000520020

BSV

BSV

BSV

BSV

BSV

BSV

BSV

BSV

AUM

AUM

AUM

BIL

BO1

BO2

BO3

BSP

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3100

7900

7920

3000

3001

3030

3031

3040

3050

3100

7900

X

0000520020

0000520020

0000520020

0000330000

0000217700

0000700050

0000530000

0000700000

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0000520020

0000520020

0000520020

0000330000

0000217700

0000700050

0000530000

0000700000

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0000520085

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

7900

7920

YSP1

3000

3001

3030

7920

3000

3001

3030

3031

3040

3050

3100

0000520085 0000520085

0000131000 0000131000

0000131000 0000131000

0000131000 0000131000

0000131000 0000131000

0000131000 0000131000

0000131000 0000131000

0000135010 0000135010

0000133000 0000133000

0000134000 0000134000

0000135010 0000135010

0000690000 0000690000

0000530030 0000530030


GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

FRN

GA0

GBB

GBB

GBB

GBB

GBB

GBB


Transaction

Key

EIN

Valuation

Modif.

0001

Valuation

Class

3031

General

Modif.

GL Account

(Debit)

GL Account

(Debit)

EKG

EKG

FR1

FR2

FR3

FR4

FRE

FRL

EIN

EIN

EIN

EKG

EKG

EKG

EKG

EKG

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3040

3050

3100

3000

3001

3030

3031

3040

3050

3100

0000217300

0000217300

0000217400

0000217400

0000650085

0000217300

0000217300

0000217400

0000217400

0000650085

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

001

0001

3001

3030

3031

3040

3050

3100

7900

7920

3000

3001

7900

7920

7900

7920

3000

3000

BSA

BSA

BSA

BSA

BSA

BSA

BSA

BSA

INV

INV

AUA

AUA

AUF

AUF

AUF

BSA

0000650085 0000650085

0000269000 0000269000

0000520110 0000520110

0000520110 0000520110

0000520100 0000520100

0000520100 0000520100

0000510000 0000510000

0000399110 0000399110

0000399110 0000399110

0000399110 0000399110

0000399110 0000399110

0000399110 0000399110

0000399110 0000399110

0000399175 0000399175

0000399130 0000399130

0000399140 0000399140

0000520010 0000520010

0000520010 0000520010


GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB


Transaction

Key

GBB

Valuation

Modif.

0001

Valuation

Class

3030

General

Modif.

INV

GL Account

(Debit)

GL Account

(Debit)

0000520010 0000520010

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3031

3040

3050

3100

7900

7920

3000

3001

3030

3031

3040

3050

3100

7900

7920

3000

INV

INV

INV

INV

INV

INV

VAX

VAX

VAX

VAX

VAX

VAX

VAX

VAX

VAX

VAY

0000520010

0000520010

0000520010

0000520010

0000520010

0000520010

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000510000

0000520010

0000520010

0000520010

0000520010

0000520010

0000520010

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000500000

0000510000

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

YSP1

3000

3001

3030

3031

3040

3050

3100

7900

7920

3001

3030

3031

3040

3050

3100

7900

7920

VAY

VBO

VBO

VBO

VBO

VBO

VBO

VBO

VBO

VBO

VAY

VAY

VAY

VAY

VAY

VAY

VAY

VAY

0000510000 0000510000

0000510000 0000510000

0000510000 0000510000

0000510000 0000510000

0000510005 0000510005

0000510080 0000510080

0000510010 0000510010

0000510020 0000510020

0000510050 0000510050

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085

0000510085 0000510085


GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB


Transaction

Key

GBB

Valuation

Modif.

0001

Valuation

Class

General

Modif.

VBR

GL Account

(Debit)

GL Account

(Debit)

0000510000 0000510000

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3000

3001

3030

3031

3040

3050

3100

7900

7920

YSP1

3000

3001

3030

3031

3040

3050

VBR

VBR

VBR

VBR

VBR

VBR

VBR

VBR

VBR

VBR

VKA

VKA

VKA

VKA

VKA

VKA

0000510000

0000510000

0000510000

0000510000

0000510000

0000510005

0000510080

0000510010

0000510020

0000510050

0000510000

0000510000

0000510000

0000510000

0000510000

0000510005

0000510000

0000510000

0000510000

0000510000

0000510000

0000510005

0000510080

0000510010

0000510020

0000510050

0000510000

0000510000

0000510000

0000510000

0000510000

0000510005

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3040

3050

3100

7900

7920

3000

3001

3030

3031

3040

3100

7900

7920

YSP1

3000

3001

3030

3031

VNG

VNG

VNG

VNG

VNG

VQP

VQP

VQP

VQP

VQP

VKA

VKA

VKA

VKA

VNG

VNG

VNG

VNG

0000510080 0000510080

0000510010 0000510010

0000510020 0000510020

0000510050 0000510050

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520060 0000520060

0000520040 0000520040

0000520040 0000520040

0000520040 0000520040

0000520040 0000520040

0000520040 0000520040


GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB


Transaction

Key

GBB

Valuation

Modif.

0001

Valuation

Class

3050

General

Modif.

VQP

GL Account

(Debit)

GL Account

(Debit)

0000520040 0000520040

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

GBB

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3100

7900

7920

3000

3001

3030

3031

3040

3050

3100

7900

7920

3000

3001

3030

3031

VQP

VQP

VQP

VQY

VQY

VQY

VQY

VQY

VQY

VQY

VQY

VQY

ZBR

ZBR

ZBR

ZBR

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000650005

0000650005

0000650005

0000650005

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000520040

0000650005

0000650005

0000650005

0000650005

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3031

3040

3050

3100

7900

7920

3000

3001

3030

3031

3040

3050

3100

7900

7920

3000

3001

3030

ZNG

ZNG

ZNG

ZNG

ZNG

ZNG

ZOB

ZOB

ZOB

ZOB

ZBR

ZBR

ZBR

ZBR

ZBR

ZNG

ZNG

ZNG

0000650005 0000650005

0000650005 0000650005

0000650005 0000650005

0000650005 0000650005

0000650005 0000650005

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000510090 0000510090

0000520075 0000520075

0000520075 0000520075

0000520075 0000520075

0000520075 0000520075


HRC

HRF

HRF

HRF

HRF

HRF

HRF

HRF

HRF

HRF

HRC

HRC

HRC

HRC

HRC

HRC

HRC

HRC


Transaction

Key

GBB

Valuation

Modif.

0001

Valuation

Class

3040

General

Modif.

ZOB

GL Account

(Debit)

GL Account

(Debit)

0000520075 0000520075

HRC

HRC

HRC

HRC

HRC

HRC

HRC

HRC

GBB

GBB

GBB

GBB

GBB

GBB

HRC

HRC

0001

0001

0001

0001

0001

0001

1100

1100

1190

1190

1210

1230

1230

1240

1250

1260

3050

3100

7900

7920

7900

7920

ZOB

ZOB

ZOB

ZOB

ZOF

ZOF

1

2

1

2

2

1

2

0000520075

0000520075

0000520075

0000520075

0000520076

0000520076

0000611030

0000611000

0000611030

0000611000

0000611030

0000610510

0000610510

0000610100

0000610100

0000610100

0000520075

0000520075

0000520075

0000520075

0000520076

0000520076

0000611030

0000611000

0000611030

0000611000

0000611030

0000610510

0000610510

0000610100

0000610100

0000610100

1500

2110

2120

2190

2210

2212

2213

2220

2240

2250

1270

1271

1310

1310

1311

1320

1390

1400

1

2

0000610100 0000610100

0000610100 0000610100

0000612000 0000612000

0000612000 0000612000

0000610100 0000610100

0000610100 0000610100

0000610100 0000610100

0000610600 0000610600

0000610600 0000610600

0000215010 0000215010

0000215050 0000215050

0000215160 0000215160

0000215030 0000215030

0000215030 0000215030

0000217200 0000217200

0000215020 0000215020

0000215080 0000215080

0000217200 0000217200


PRY

PRY

PRY

PRY

PRY

PRY

PRY

QST

RAP

RKA

KON

PRD

PRD

PRD

PRG

PRP

PRY

PRY


Transaction

Key

HRF

Valuation

Modif.

2260

Valuation

Class

General

Modif.

GL Account

(Debit)

GL Account

(Debit)

0000217200 0000217200

HRT

HRT

HRT

HRT

HRT

HRT

KDM

KDR

HRF

HRF

HRF

HRF

HRF

HRP

HRT

HRT

2290

3100

3200

3300

9100

1RR

110

120

130

140

150

160

0000217200

0000125100

0000141070

0000215080

0000215170

*KP

0000217200

0000125100

0000141070

0000215080

0000215170

*KP

0000610030 0000610030

0000610040 0000610040

0000610070 0000610070

0000610080 0000610080

0000610060 0000610060

0000214500 0000214500

0000610060 0000610060

0000469990 0000469990

0000700400 0000700400

0000700400 0000700400

0001

0001

0001

0001

0001

0001

0001

0001

0001

0001

3030

3031

3040

3050

3100

7900

7920

3000

3001

PRA

PRF

0000211100 0000211100

0000530050 0000530050

0000530000 0000530000

0000530000 0000530000

0000520020 0000520020

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000530000 0000530000

0000216030 0000216030

0000530000 0000530000

0000213500 0000213500



Transaction

Key

RUE

Valuation

Modif.

Valuation

Class

General

Modif.

GL Account

(Debit)

GL Account

(Debit)

0000217300 0000217300

UMB

UMB

UMB

UMB

VSK

WRX

ZDI

SKE

SKT

SKV

UMB

UMB

UMB

UMB

UMB

0001

0001

0001

0001

0001

0001

0001

0001

0001

3000

3001

3030

3031

3040

3050

3100

7900

7920

0000700210

0000700800

0000217500

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000700210

0000211200

0000440000

0000700210

0000700800

0000217500

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000520000

0000700210

0000211200

0000440000

3.3.1.1.2.9 Define Income Statement Accounts



(New) → Periodic Processing → Integration → Payroll →

Define Income Statement Accounts

Transaction code OBYE

2. Choose Automatic Postings - Account Determination.



Symbolic Account

1100

Account

611030

1100

1190

1190

1210

1230

1230

1240

611000

611030

611000

611030

610510

610510

610100




1250

1260

1270

1271

1310

1310

1311

1320

1390

1400

1500


Account

610100

610100

610100

610100

612000

612000

610100

610100

610100

610600

610600

2250

2260

2290

3100

3200

3300

2110

2120

2190

2210

2212

2213

2220

2240

3.3.1.1.2.10 Define Balance Sheet Accounts



(New) → Periodic Processing → Integration → Payroll →

Define Balance Sheet Account

Transaction code OBYG



Symbolic Account Account

215010

215050

215160

215030

215030

217200

215020

215080

217200

217200

217200

125100

141070

215080




9100



Account

215170

3.3.1.1.2.11 Define Accounts for Net Procedure


IMG menu Financial Accounting (New) → Accounts Receivable and

Accounts Payable → Business Transactions → Incoming

Invoices/Credit Memos → Define Account for Net Procedure

Transaction code OBXA




3.3.1.1.2.12 Define Accounts for Cash Discount Taken


IMG menu Financial Accounting (New) → Accounts receivables and

Accounts Payables → Business Transactions → Outgoing

Payments → Outgoing Payments Global Settings → Define

Accounts for Cash Discount Taken

Transaction code OBXU



4. Save your entry.

3.3.1.1.2.13 Define Accounts for Lost Cash Discount





Accounts for Lost Cash Discount

Transaction code OBXV



4. Save your entry.

3.3.1.1.2.14 Define Accounts for Overpayments /



Underpayments





Accounts for Overpayments/Underpayments

Transaction code OBXL


3. Enter account 440000

4. Save your entry.

3.3.1.1.2.15 Define Account for Rounding Differences

(Optional)





Account for Rounding Differences





Debit

Credit

GL Account

GL Account

3.3.1.1.2.16 Define Accounts for Payment Differences with

Altern. Currency (Optional)





Accounts for Payment Differences with Altern. Currency

Transaction code OBXO




Debit

Credit


GL Account

GL Account



3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)





Accounts for Bank Charges (Vendors)

Transaction code OBXK

2. Double-click on transaction BSP (Bank Charges).




3.3.1.1.2.18 Define Accounts for Cash Discount Granted



Accounts Payable → Business Transactions → Incoming

Payments → Incoming Payments Global Settings → Define

Accounts for Cash Discount Granted

Transaction code OBXI




3.3.1.1.2.19 Define Accounts for Tax Clearing (Optional)



Accounts Payable → Business Transactions → Down Payment

Received → Define Account for Tax Clearing

Transaction code OBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).

3. Enter the chart of accounts 0010. Choose Continue.


Input tax clearing Account


GL account

6. Choose Back .

7. Double-click on Output tax clearing on down payments (transaction MVA).

Output tax clearing Account



Output tax clearing



Account

GL account

3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry

(Optional)



Accounts Payable → Business Transactions → Postings with

Alternative Reconciliation Account → Other Special G/L

Transactions → Define Accounts for Automatic Offsetting Entry

Transaction code OBXS



Acct type/sp. G/L ind Account


GL Account

3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions

(Optional)


IMG menu Financial Accounting (New) → Bank Accounting → Business

Transactions → Bill of Exchange Transactions → Bill of

Exchange Receivable → Post Bill of Exchange Receivable →

Define Accounts for Bill of Exchange Transactions

Transaction code OBYH

2. Double-click on the transaction from the table below.

3. Enter the chart of accounts 0010. Choose Continue.

4. Enter the relevant account as stated in the table below.

Description Transaction Account

Bank discount charges

Bank collection charges

Revenue from discount charges

Revenue from collection charges


BDS

BIK

DSK

INK

GL account

GL Account

GL Account

GL Account



3.3.1.1.2.22 Define Tax Accounts

VS1

VS1

VS2

VS2

VS2

VS3

VS3

VS3

VS4

MW3

MW3

MW3

MW4

MW4

MW4

MWS

NAV

VS1


IMG menu Financial Accounting (New) → Financial Accounting Global

Settings (New) → Tax on Sales/Purchases → Posting →

Define Tax Accounts


2. Enter the accounts for the specified transaction keys according to the Excel sheet or use the following details. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose the Rules button and set the indicator according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation.

3. Enter the chart of accounts 0010 for the following transaction keys and Choose Continue.

4. Enter the relevant details as stated in the table below.

Transaction Key Tax Code Account

MW1

MW1

MW1

MW2

MW2

MW2

S0

S1

SJ

S0

S1

SJ

0000216401

0000216401

0000216400

0000216411

0000216411

0000216410

S1

SJ

S0

S1

SJ

S0

S1

SJ

S0

S1

SJ

S0

S0

S1

SJ

S0

0000216421

0000216421

0000216420

0000216441

0000216441

0000216440

0000216400

0000216400

0000216401

0000216401

0000216400

0000216411

0000216411

0000216410

0000216421

0000216421

0000216420

0000216441



Transaction Key Tax Code Account

VS4

VS4

S1

SJ

0000216441

0000216440

VST

VSC


P3

P3

0000216400

0000216410

3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency

Valuation



(New) → Periodic Processing → Valuate → Foreign Currency

Valuation → Prepare Automatic Postings for Foreign Currency

Valuation

Transaction code OBA1

2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).


4. Enter the relevant accounts as stated in the table below.

Exchange rate difference key Expense account E/R Gains acct

EUR

700400

700400

700400

700400

5. Choose Back (F3).

6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).

G/L Account Loss

121000 700400

Gain

700400

Val.loss 1

700400

Val.gain 1

700400

Bal.sheet adj.1

121020

121200

211000

700400

700400

700400

700400

700420

700400

700420

700400

121020

211020

700420 211020 212000 700400 700400 700420

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing

(Optional)


IMG menu Financial Accounting (New → General Ledger Accounting

(New) → Periodic Processing → Reclassify → Define

Adjustment Accounts for GR/IR Clearing

Transaction code OBYP



2. Double-click on the transaction BNG (Invoiced but not yet delivered).



Reconciliation account Adjustment

Account

Targ. Acct.

GL account


GL account GL account

6. Double-click on transaction GNB (Delivered but not yet invoiced).

Targ. Acct. Reconciliation account Adjustment

Account

GL account GL account


GL account

3.3.1.1.2.25 Define Adjustment Accounts for

Receivables/Payables by Maturity (Optional)



(New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity

Transaction code OBBV

2. Double-click on the transaction V00 (Receivables <= 1 year).




Account

Targ. Acct.

440000

440010

445000

445010

5. Choose Back (F3).

440099

440099

445099

445099

266800

266800

266800

266800


7. Double-click on transaction V01 (Receivables > 1 year).


Account

Targ. Acct.

240000

240010

241000

240099

240099

241099

240020

240020

241020



Reconciliation account

241010

250000

255000

440000

440010

Adjustment

Account

241099

250099

255099

440099

440099

Targ. Acct.

241020

250020

255020

266020

266020

445000

445010

445099

445099


9. Double-click on transaction V02 (Liabilities <= 1 year).

266020

266020


Account

Targ. Acct.

240000

240010

241000

241010

240099

240099

241099

241099

486800

486800

486800

486800


11. Double-click on transaction V03 (Liabilities > 1 and <= 5 years).


Account

Targ. Acct.

240000

240010

241000

241010

440000

440010

445000

445010

460000

470000

240099

240099

241099

241099

440099

440099

445099

445099

460099

470099


13. Double-click on transaction V04 (Liabilities > 5).


Account

489100

489100

489100

489100

440020

440020

445020

445020

460020

470020

Targ. Acct.

240000

240010

241000

240099

240099

241099

489200

489200

489200




Account

241099 241010

440000

440010

445000

445010

440099

440099

445099

445099

460000

470000

460099

470099


Targ. Acct.

489200

440030

440030

445030

445030

460030

470030

3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed

Reconciliation Accounts



(New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts

Transaction code OBBW



Account

121020 121000

121200

211000

121220

211020

212000 212020


3.3.1.1.2.27 Define Alternative Reconciliation Account for

Customers



Accounts Payables → Business Transactions → Postings with


Transactions → Define Alternative Reconciliation Account for

Customers

Transaction code OBXY

2. Double-click on Doubtful Receivables .






Recon. acct Special G/L account

240000

240010

241000

249000

249000

249000

241010 249000


3.3.1.1.2.28 Define Alternative Reconciliation Account for

Vendors (Optional)



Accounts Payables → Business Transactions → Postings with


Transactions → Define Alternative Reconciliation Account for

Vendors

Transaction code OBXT

2. Double-click on any Options .


4. Make the following entries if necessary:

Recon. acct Special G/L account

GL Account GL account


3.3.1.1.2.29 Specify Accounts for Subsequent Adjustment


IMG menu Enterprise Controlling → Consolidation> Integration:

Preparation for Consolidation → Preparation in the Sender

System → Further Settings for Business Area Consolidations

→ Financial Accounting → Specify Accounts for Subsequent

Adjustment

Transaction code OBXM

2. Double-click on Clearing account (transaction GA0).






3.3.2 Business Transactions

3.3.2.1 Open Item Clearing

3.3.2.1.1 Prepare Automatic Clearing

Use

In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:



The account type



The account number or number range

You can also enter five additional criteria.

Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or

BSIK (vendors). You can determine the field names by looking at the tables in the Data

Dictionary. To do this, choose Tools



ABAP Workbench



Dictionary .

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)

Procedure





Accounts Receivable/ Accounts Payable



Business Transactions



Open Item Clearing



Prepare Automatic

Clearing


SPRO

2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen, select New

Entries.

ChtAcct Acct Ty

`0010 D

0010

0010

D

K

0010

0010

K

S


From acct To account Criterion1 Criterion2

1 9999999999 ZUONR VBUND

A

0

Z

9999999999

ZUONR

ZUONR

VBUND

VBUND

A

0

Z ZUONR

9999999999 ZUONR

VBUND

VBUND



3.3.2.1.2 Define Tolerance Groups for G/L Accounts

Use

When G/L accounts are cleared, tolerance groups are used to define limits in which differences are accepted and posted automatically to predefined accounts. The groups defined here are assigned in the G/L account master record.

Procedure


IMG menu Financial Accounting(NEW)



General Ledger Accounting (NEW)






Open Item Clearing



Clearing Differences



Define Tolerance Groups for G/L Accounting


SPRO

2. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen, select New Entries.

3. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen, make the following entries:

Compan y Code

1000

Tol.

Grou p

Name

Tolerance Group for

BP

Debit

Posting

1.00

Credit

Postin g

1.00

Percen tage

(Deb.)

1.0

Percentag e

(Cre.)

1.0


3.3.2.2 Adjustment Posting/Reversal

3.3.2.2.1 Permit Negative Posting

Use

In this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code 1000.

Procedure











Adjustment Posting/Reversal



Permit

Negative Posting


SPRO



2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen, make the following entry:

Company Code

1000


Negative Postings Allowed

Set the indicator

3.3.2.2.2 Define Reasons for Reversal

Use

Reverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals .

Procedure









Adjustment Posting/Reversal



Define



Reasons for Reversal


SPRO

2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New Entries:

3. On the New Entries: Overview of Added Entries screen, make the following entry

Field name

Reason

Text

Neg. postng

Alt.pos.dt

Description

Negative posting

Alternative posting date allowed


05

Accrual/Deferral posting

<deselect>

<select>

Note




3.4 Accounts Receivable and Accounts Payable

3.4.1 Customer Accounts

3.4.1.1 Master Data

3.4.1.1.1 Preparations for Creating Customer Master Data

3.4.1.1.1.1 Create Number Ranges for Customer Accounts

Use

In this activity you create the number ranges for the customer accounts.

01

02

05

06

MM

VD

XX

Y1

Y2

Y3

Y4

Procedure





Accounts Receivable and Accounts

Payable



Customer Accounts



Master Data



Preparations for

Creating Customer Master Data



Create Number Ranges for Customer

Accounts


SPRO

2. On the Customer Number Ranges, view select Change Intervals .

3. On the Maintain Number Range Intervals, view select Insert Interval .

4. On the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter) .

5. On the Maintain Number Range Intervals view screen, choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals

No From number To number Extl

0000100000

0000200000

0005000000

0006000000

3100000000

0000900000

A

0001000000

0002000000

0003000000

0000400000

0000199999 X

0000299999 X

0005999999 X

0006999999 X

3199999999

0000999999

ZZZZZZZZZZ X

0001999999

0002999999

0003999999

0000499999 X



7. When you have maintained all number ranges, choose Save . Confirm the dialog box regarding transport on number ranges.

3.4.1.1.1.2 Define Account Groups with Screen Layout

(Customers)

Use

In this activity the settings for the customer account group are determined:

 the interval for the account numbers

 whether the number is assigned internally by the system or externally by the user (type of number assignment)

 whether it is an one-time account

 which fields are ready for input or must be filled when creating and changing master records (field status)

Procedure


IMG menu






Payable



Customer Accounts



Master Data



Preparations for

Creating Customer Master Data



Define Account Groups with Screen

Layout (Customers)

SPRO

2. The following account groups are provided:

Account Group Name

YB01

YB02

YB03

YBAC

YBEC

YBOC

YBPC

YBVC


Sold-to party

Customer (ext.number assignment)

Sold-to party Demo (int.Numb.)

Affiliated Companies - BP

Export Customers - BP

One-time cust.(ext.no.assgnmt)

Dummy customer

Vendor_AT



3.4.1.1.1.3 Assign Number Ranges to Customer Account

Groups

Use

In this activity you assign the number ranges to the customer account groups.

Procedure





Accounts Payable Accounts Receivable



Customer Accounts



Master Data



Preparations for Creating

Customer Master Data



Assign Number Ranges to Customer Account

Groups


SPRO

2. On the Change View “Assign Customer Acct Groups -> Number Range”: Overview screen, make the following entries

Group Number range

YB01

YB02

YB03

YBAC

YBEC

YBOC

YBPC

YBVC


01

XX

XX

02

01

XX

Y3

Y4

3.4.1.2 Line Items

3.4.1.2.1 Display Line Items

3.4.1.2.1.1 Define Line Layout

Use

To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.

Procedure








Payable



Vendor Accounts



Line Items



Display Line Items



Define Line Items without ALV



Define Line Layout


SPRO

5. On the Maintain Line Layout Configuration: List screen, choose Create ….


Line Layout Text

Z02 Reference document number

Fields with this specific series

Document Number

Z03 Affiliated Company

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Assignment

Document Number

Document Date

Trading Partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text


3.4.1.2.1.2 Choose Additional Fields

Use

Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).

Procedure






Payable



Vendor Accounts



Line Items










Display Line Items without ALV



Choose Additional Fields

SPRO

2. Enter Account type K (Vendors).

3. Choose Enter .

4. Select the fourth line. Choose Insert after… .

5. In the dialog box, choose Line Item .

6. Search for the field name VBUND and double-click on the line to select the field

7. Choose Save .

8. Choose Back .

9. Enter Account type D (Customers).

10. Choose Enter .

11. Select the tenth line. Choose Insert after….

12. In the dialog-box, in the Field Name field, enter VBUND.

13. Choose Save .

14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.

15. Access the activity as follows:

IMG Menu Financial Accounting (NEW)



Accounts Receivable and

Accounts Payable



Vendor Accounts



Line Items






Display Line Items without ALV



Choose Selection Fields

16. Enter Account type K (Vendors).

17. Choose Enter .

18. Select the third line. Choose Insert after….


20. Choose Save .

21. Choose Back .

22. Enter Account type D (Customers).

23. Choose Enter .

24. Select the third line. Choose Insert after….





3.4.2 Vendor Accounts

3.4.2.1 Master Data

3.4.2.1.1 Preparations for Creating Vendor Master Data

3.4.2.1.1.1 Define Accounting Clerks

Use

You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.

Procedure



Payable






Vendor Accounts



Master Data



Preparations for

Creating Vendor Master Data



Define Accounting Clerks


SPRO

1. Choose New Entries .


Company Code Accounting Clerk Accounting Clerk Descr. User Name

1000

1000


01

AM

Mrs. Moneypenny

Anna Meier

3.4.2.1.1.2 Create Number Ranges for Vendor Accounts

Use

In this activity you create the number ranges for the vendor accounts.

Procedure


IMG menu






Payable



Vendor Accounts



Master Data



Preparations for

Creating Vendor Master Data



Create Number Ranges for Vendor

Accounts

SPRO

2. On the Vendor Number Ranges, view Choose Change Intervals .

3. On the Maintain Number Range Intervals, view choose Insert Interval .



4. In the Insert Interval dialog box, enter the data for the new line (see table below), then choose

Insert (Enter).

5. On the Maintain Number Range Intervals, view choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals:

No From number To number Extl

Y3

Y4

0000300000

0000400000

0000399999

0000499999

X

X

7. When you have maintained all number ranges choose Save . Confirm the dialog box regarding transport on number ranges.

8. Choose Back twice to leave the IMG activity.

3.4.2.1.1.3 Define Account Groups with Screen Layout

(Vendors)

Use

In this step, you determine the account groups for vendors.

Procedure






Payable



Vendor Accounts



Master Data



Preparation for Creating

Vendor Master Data



Define Account Groups with Screen Layout

(Vendors)


SPRO

2. The following account groups are provided:

Account Group Name

YB01 Vendor

YBAC

YBIV

YBOV

Affiliated Companies - BP

Foreign Vendor

One-time vend.(ext.no.assgnmt)

YBVE

YREI


Vendor (ext.number assgnmnt)

Commercial traveler



3.4.2.1.1.4 Define Screen Layout per Activity (Vendors)

Use

For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor

(Accounting) ” and XK02 “Change vendor (centrally)”.

Procedure


IMG menu






Payable



Vendor accounts



Master Data



Preparations for Creating

Vendor Master Data



Define Screen Layout per Activity (Vendors)

SPRO

4. Double-click on transaction type Change Vendor (Accounting) .

5. Change the field status for all fields to optional.

6. Double-click on transaction type Change vendor (centrally) .

7. Change the field status for all fields to optional.


3.4.3.1 Incoming Invoices/Credit Memos

3.4.3.1.1 Maintain Terms of Payment

Use

You can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

 stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

 entered when the FI document is created (or changed),

 entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.

Procedure


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts



Payable






Incoming Invoices/Credit Memos



Maintain Terms of Payment


OBB8

2. On the Change View “Terms of Payment”: Overview screen, select New Entries.


Sales text Pay. terms

NT00

NT30

NT45

NT60

Payable upon receipt

Net due in 30 days

Net due in 45 days

Net due in 60 days

Own explanation

Payable upon receipt

Net due in 30 days

Net due in 45 days

Net due in 60 days

Account type

Customer

Vendor

Customer

Vendor

Customer

Vendor

Customer

Vendor

Fixed day

0

0

0

0

Add. months

0

0

0

0

Pay. terms

NT00

NT30

NT45

NT60

No default

<select>

<select>

<select>

<select>


% No. of days

0 0

0 30

0 45

0 60

0

0

0

Fixed day

0

0

0

0

Add. months

0

% No. of days

0 0

0 0

0 0

0 0

3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy

3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit

Memos

Use

Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.

Procedure


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable









Incoming Invoices/Credit Memos – Enjoy 

Define Posting Key for






OBXJ

2. On the Maintain FI Configuration: Automatic Posting - Procedures screen, select Transaction

EGX.

3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:

Field name

Debit


29

Note

Credit


39

3.4.3.2 Outgoing Payments

3.4.3.3 Outgoing Payments Global Settings

3.4.3.3.1 Define Posting Keys for Clearing

Use

In this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.

Procedure


IMG menu






Payable






Outgoing Payments



Outgoing

Payments Global Settings



Define Posting Keys for Clearing

OBXH

2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing

Transaction UMBUCHUNG .

3. On the Maintain Configuration: Clearing Procedures – Data Screen screen, make the following entries:

Field name

Customers: Clearing Entry Debit

Customers: Clearing Entry Credit

Customers: Residual Item Bal. Debit


07

17

04

Customers: Residual Item Bal. Credit

Customers: Special G/L Debit

Customers: Special G/L Credit

14

09

19



Field name

Vendors: Clearing Entry Debit


27

Note

Vendors: Clearing Entry Credit

Vendors: Residual Item Bal. Debit

Vendors: Residual Item Bal. Credit

Vendors: Special G/L Debit

37

24

34

29

Vendors: Special G/L Credit

G/L Accounts Debit

G/L Accounts Credit

Document type (A/R)

Document type (A/P)

Document type (G/L)


39

40

50

AB

AB

AB

3.4.3.3.2 Define Payment Block Reasons

Use

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure


IMG menu Financial Accounting (New) -> Accounts Receivable and Accounts

Payable -> Business Transaction -> Outgoing Payment -> Outgoing

Payment Global Settings -> Payment Block Reason -> Define Payment

Block Reasons


SPRO

2. On the Change View “Payment Block Reasons”: Overview screen, make the following entries:

Block ind.

Description Manual payments block

Not changeable

Free for payment

Change in paymnt prop.

*

A

B

Skip account

Blocked for payment

Blocked for payment

<select>

<select>



Block ind.

N

Description


Postprocess inc.pmnt

Change in paymnt prop.

Manual payments block

<select>

Not changeable

P Payment request <select> <select>

R

V

Invoice verification

Payment clearing <select>


3.4.3.3.3 Define Default Values for Payment Block

Use

You can set up an automatic payment block reason for terms of payment.

For terms of payment 0004 payment block reason A has to be set up.

Procedure


IMG menu






Payable






Outgoing Payments



Outgoing

Payments Global Settings



Payment Block Reasons



Define Default

Values for Payment Block

OBBC

2. On the Change View “Pmnt Termns: Default Values For Pmnt Block”: Overview screen, make the following entries:

Payment Terms Day Limit Block Key

0004 00


3.4.3.3.4 Manual Outgoing Payments

3.4.3.3.4.1 Define Tolerances (Vendors)

Use

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:





Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items



The handling of the terms of payment for residual items, if they are to be posted during clearing

Procedure



Payable









Outgoing Payments



Manual

Outgoing Payments



Define Tolerances (Vendors)


OBA3

2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries , screen, make the following entries:

Company

Code

Tolerance

Group

Text Amount

(Gain)

Amount

(Loss)

Percent

(Gain)

Percent

(Loss)

2.5

99.0

1.0

90.0

2.5

2

2

Adj.

Disc.

(Gain)

1000

1000

1000

1000

1000

1000

DEB1

DEB2

DEB3

DEB4

KRE1

Company

Code

Tolerance

Group

Adj.

Disc.

By

(Loss)

1000

1000

1000

1000

DEB1

DEB2

DEB3

1.00

0.50

3.00

1000

1000

DEB4

KRE1


3.00

1.00

BP FIN

Tolerance 5.00 5.00

999.00 5.00

2.0

10.00 3.00

10.0

99.0

200.00 100.00 5.0

0.02

999.00

0.02

5.00

90.0

10.0

Grace

Days

00

01

02

03

03

01

PT from

Inv.

X

X

X

Fixed

PT

NT00

2.0

Partial

Discount

Dunning

Key

X

X

X

X

1.00

1.00

3.00

3.00

1.00

3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)

Use



In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure






Payable






Outgoing Payments



Manual

Outgoing Payments



Overpayment/Underpayment



Define Reason

Codes (Manual Outgoing Payments)


SPRO

2. On the Determine Work Area_ Entry dialog box, choose Company Code 1000.

3. On the Change View “Classification of Payment Differences”: Overview screen, make the following entries:

RCd Short Text Long Text CorrT

050 Cash discount period Cash discount period exceeded

051 Cash discount rate Cash discount rate not kept to

SAP50

SAP51

052 Cash discount f. net Cash discount deduction for net terms SAP52

053 Cash discount retro.

No csh disc.retrograde calc.frm crd.memo

SAP53

054 Disc.period and rate Disc.per.exceeded and disc.rate incorr.

055 Pmnt on acct General payment on account

056 Pmnt advice error

057 Calculation error

Pmt adv.on acct is missing or incomplete

Customer calculation error

SAP54

SAP55

SAP56

SAP57

058 Debit reduced

059 Debit paid twice

060 Credit memo paid

061 Credit memo twice


Debit reduced instead of paid

Debit paid twice

Credit memo paid instead of reduced

Credit memo reduced twice

SAP58

SAP58

SAP60

SAP60

3.4.3.4 Automatic Outgoing Payments

3.4.3.4.1 Payment Method/Bank Selection for Payment

Program

3.4.3.4.1.1 Set Up All Company Codes for Payment

Transactions

Use

Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.



Cash discount strategy : determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Procedure



Payable









Outgoing Payments



Automatic

Outgoing Payments



Payment Method/Bank Selection for Payment

Program



Set Up All Company Codes for Payment Transactions


SPRO

2. On the Change View “Company Codes”: Overview screen, choose New Entries.

3. On the New Entries: Details o Added Entries screen, make the following entries:

Field name

Company Code

Sending Company Code

Paying Company Code

Outgoing pmnt with cash disc.from

Max. Cash Discount

Vendors: Sp. G/L transactions to be paid

Customers: Sp. G/L transactions to be paid



1000

1000

1000

0.2%

Unselect

AF

AF

Note

3.4.3.4.1.2 Set Up Paying Company Codes for Payment

Transactions

Use

Minimum amount for which an incoming ($ 0.01,-) or outgoing payment ($ 1.00,-) is created.

(SAP standard is used with minor changes.)

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program



Set Up Paying Company Codes for Payment Transactions




SPRO

2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.

3. On the Change View “Paying Company Codes”. Details screen, make the following entries:

Field Value

Company Code

Min. Amount Incoming Payment

Min. Amount Outgoing Payment

No exchange rate differences

Bill/exch pymt

One bill of ecxh. Per due date per.

4. Choose Forms .


Field Value

1000

0.01

1.00

Selected selected selected

Form Payment Advice

EDI Accompanying Sheet

SAPscript - YBUS_F110_AVIS

6. Choose Sender Details .

7. Make the following entries in section Sender Details for SAP script Forms :

Field Value

Text ID

Letter Header

Footer Text

Signature text

Sender

ADRS

ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


3.4.3.4.1.3 Set Up Payment Methods per Country for Payment

Transactions

Use

In this activity, you specify which payment methods are to be used in each country.

Following payment methods are used:



Pmt Method Description


Provided by

O

P

R

S

U

9

A

E

L

Bank transfer with classical payment media New, SAP Best Practices

Bank direct debit

Bank collection

Foreign bank transfer

Standard ERP

Standard ERP

Standard ERP

Order check

Postgiro bank transfer

European bank transfer

Check

Bank transfer domestic

Standard ERP

Standard ERP

Standard ERP

Standard ERP

Standard ERP

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program



Set Up Payment Methods per Country for Payment

Transactions


SPRO

2. On the Change View “Payment Method/Country”: Overview s creen, select country CA and choose New Entries.

3. On the Change View “New Entries: Details of Added Entries”. screen, make the following entries and use country as CA:

Py mt

Met hod

Descripti on

Outgo ing

Paym ent

Paym ent

Metho d

Classi ficatio n

Allowe d for person nel payme nts

Street

,P.O. box or

P.O. box pst code

Docu ment type for paym ent

Cleari ng

Docu ment

Type

Use

Classic

Paymen t

Medium

Progra m

Name of

Print

Datase t

1

2

Check-

Prenum/

Void

Overflow

Check-

Prenum/

Remit

Overflow select Bank transf

Select Select ZP select Check Select Select ZP

ZV

ZV

RFFOU

S_C

RFFOU

S_C

CHCK

S1

CHCK

S2



Py mt

Met hod

3

4

C

D

I

P

Descripti on


Outgo ing

Paym ent

Paym ent

Metho d



Street

,P.O. box or

P.O. box pst code select Check Select Select ZP


Unnum/V oid

Overflow

Unnum/R emit

Overflow

Select Check Select Select ZP

Select Check Select Select ZP

Check

Bank transfer

(ACH

CCD)

Incoming

Payment

Bank transfer

(ACH

PPD)

Select

Select

Incomi ng

Paym ent

Bank

Transf

Unsele ct

Check debit memo

Select Select

Bank

Detail s and

Accou nt

Numb er requir ed

Select Bank transf

Select Bank

Detail s -> accou nt numb er requir ed

Bank


ZP

ZP

ZP

Cleari ng

Docu ment

Type

ZV

ZV

ZV

ZV

ZV

ZV

Use

Classic

Paymen t

Medium

Progra m

RFFOU

S_C

RFFOU

S_C

RFFOU

S_C

Use

PMW -> format -

> ACH

Use

PMW,

Format

> ACH

Use

PMW -> format -

> ACH

Name of

Print

Datase t

CHCK

S3

CHCK

S4

LIST1S

Format supple ment ->

CCD

N/A


PPD



Py mt

Met hod

T

Descripti on

Bank transfer

(ACH

CTX)

Outgo ing

Paym ent select


Paym ent

Metho d


Bank transf


Unsele ct

Z

ACH

Payment

(BP FIN

CA)


Select Check Select PO select

&

Bank


Bank


Street

,P.O. box or

P.O. box pst code


ZP

ZP

Cleari ng

Docu ment

Type

ZV

ZV

Use

Classic

Paymen t

Medium

Progra m

Use

PMW -> format -

> ACH

RFFOU

S_T

Name of

Print

Datase t


CTX

TRSFR

3.4.3.4.1.4 Set Up Payment Methods per Company Code for

Payment Transactions

Use

In this activity, you specify which payment methods are to be used in each company code.

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program



Set Up Payment Methods per Company Code for Payment

Transactions


SPRO



Pymt

Method


2. On the Change View “Payment Method/Company Code”: Overview s creen, select company code 1000 and choose New Entries.

3. On the Change View “New Entries: Details of Added Entries”. screen, make the following

Minimum amount

Maximum amount

Single Payment for marked item

Payment per due day

Foreign business partner allowed

Select

1 1.00 9,999,999.00 Select

2 1.00 9,999,999.00 Select Select

3 1.00 9,999,999.00 Select

4 1.00 9,999,999.00 Select

I 1.00 9,999,999.00 Select Select

Z 1.00

4.

Continuation of table:

P

M

Drawer on the

Form

1

2

3

4

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304

9,999,999.00

Form for the payment medium

YBUS_CHK_U

Next form Note to payee lines on the form

As many as req

YBUS_CHK_N YBUS_REMIT Restricted to

98 rows

YBUS_CHK_U As many as req

YBUS_CHK_U YBUS_REMIT Restricted to

98 rows

Payment advice output according to no. of lines

Always pyt adv no pyt adv -> pymt valid to … lines

No pyt adv

Select

Always pyt adv

No

Optimization

Select



P

M

Drawer on the

Form


Form for the payment medium

None

Next form Note to payee lines on the form

None

I

Z

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304

BP FIN - CA

3475 Deer Creek

Toronto

CA 94304


SAPScript

YBUS_REMIT F110_CA_DTA None

3.4.3.4.1.5 Create Bank Master Data

Payment advice output according to no. of lines

None

Always pyt adv

Use

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.

Procedure


IMG menu


SAP Menu



Accounting



Financial Accounting



Banks



Master

Data



Bank Master Record



Create

FI01

2. On the Create Bank: Initial Screen , make the following entries:


Bank Country

Bank Key

CA

ABNAUS33XXX

3. On the Create Bank: Detail Screen , make the following entries:


Bank Name

Region

Street

ABN AMRO BANK N.V.

335, MADISON AVENUE

Note

Note

City

Swift Code

Bank Group

NEW YORK 10017

ABNAUS33XXX



Bank Key


4. Repeat activity 2 and 3 with following bank entries:

City

100

Bank country key

Name of bank

CH

Schweizerische

Nationalbank

House number and street

Börsenstrasse

15

SWIFT Code for

International

Payments

140

50070024

82080000

CH

DE

DE

Banque Nationale

Suisse

Deutsche Bank

24

Dresdner Bank

Rue Diday 8

8022 Zürich

1211 Genève

11

60254

Frankfurt, Main

99402 Weimar

SNBZCHZZ

23030000 DE

Vereins- und

Westbank

25020600 DE Allbank

23510 Lübeck

30655

Hannover

50350300 DE

60040

Frankfurt, Main

51420500

54520194

DE

DE

DGZ.DekaBank

Den Danske Bank

- Hamburg - EAF-

2

20010

Hamburg

67003

Ludwigshafen,

Rhein

66220020

70030014

12040000

160

DE

DE

DE

CH

Bayer Hypo- und

Vereinsbank

Baden-

Württembergische

Bank

Fürst Fugger

Privatbank

Commerzbank

Berlin (Ost)

Banca Nazionale

Svizzera Via Canova

76486 Baden-

Baden

80333

München

10123 Berlin

66010075

004377846

003001187

DE

CA

CA

Postbank

Karlsruhe

TD Canada Trust

Bank

Royal Bank of

Canada

55 King St. W.

& Bay Street

180 Wellington

Street, West

6901 Lugano

76127

Karlsruhe

TORONTO,

Ontario

TORONTO,

Ontario

TORONTO,

Ontario

TORONTO,

Ontario

083112482

001002138

CA

CA

Citibank Canada

Bank of Montreal

123 Front

Street West,

Suite1900

129 St Jacques

Street 10th floor Head

TORONTO,

Ontario

MONTREAL,

Quebec

TORONTO,

Ontario

MONTREAL,

Quebec



Bank Key



Name of bank House number and street

City SWIFT Code for

International

Payments

021907289

002001741

CA

CA

Alberta Treasury

Bank

Bank of Nova

Scotia

1200 9888-

Jasper Avenue

44 King Street

West

EDMONTON,

Alberta

TORONTO,

Ontario

EDMONTON,

Alberta

TORONTO,

Ontario

005678003

086500024

026009580

CA

CA

US

CIBC

CAISSE

CENTRALE

DESJARDINS

595 Bay Street,

Suite 700

1 Complexe

Desjardins

499

WASHINGTON

BLVD

TORONTO,

Ontario

MONTREAL,

Quebec

NEW JERSEY

07310

TORONTO,

Ontario

MONTREAL,

Quebec

NEW JERSEY

07310

122106345

121141864

221172610

004377846

003001187

083112482

031301846

031303093

111100022

US

US

US

CA

CA

CA

US

US

US

ABN AMRO

BANK N.V.

BANKERS

TRUST

COMPANY NEW

YORK

UNION BANK OF

CALIFORNIA,

N.A.

CITIBANK N.A.

TD Canada Trust

Bank

Royal Bank of

Canada

Citibank Canada

COMMERZBANK

AG

FIRST UNION

NATIONAL

BANK, THE

CHASE

MANHATTAN

BANK, THE

4742 NORTH

24TH STREET

SUITE 165

407,

SOUTHWEST

BROADWAY

111, WALL

STREET

55 King St. W.

& Bay Street

180 Wellington

Street, West

123 Front

Street West,

Suite1900

SUITE 5800

Avenue Road

FOOR 12,

Constitution

Boulevard

4 NEW YORK

PLAZA,

FLOOR 15

PHOENIX

85016

SAN DIEGO

92186

NEW YORK

10043

TORONTO,

Ontario

TORONTO,

Ontario

TORONTO,

Ontario

PHOENIX

85016

SAN DIEGO

92186

NEW YORK

10043

TORONTO,

Ontario

TORONTO,

Ontario

TORONTO,

Ontario

PENSYLVANIA

17111

PENSYLVANIA

17111

MIAMI 33131

NEW YORK

10004

MIAMI 33131

NEW YORK

10004



Bank Key



Name of bank House number and street

City SWIFT Code for

International

Payments


3.4.3.4.1.6 Define House Banks - House Banks

Use

Each house bank of a company code is represented by a bank ID in the SAP system, and every account at a house bank by an account ID.

In the SAP system, you use the bank ID and the account ID to specify bank details

Procedure





Bank Accounting



Bank Accounts



Define House Banks


FI12

2. On the Determine Work Area: Entry dialog box, choose company code 1000.

3. On the Change View “House Banks”: Overview screen, select New Entries .


Field name

House Bank


BANKB

Note

Bank Country

Bank Key

CA

004377846

5. Select create.

6. On the bank data dialog box, make the following entries:

Field name

Bank Name


TD Canada Trust

Note

City Toronto CA

7. Select back .

8. On the Change View “House Banks”: Overview screen, select New Entries .


Field name

House Bank


BANKC

Note



Field name

Bank Country


CA

Note

Bank Key 003001187

10. Select create.

11. On the bank data dialog box, make the following entries:

Field name

Bank Name

City



RBC

Toronto CA

Note

3.4.3.4.1.7 Define House Banks - Bank Accounts

Use

For each house bank several bank accounts have to be maintained.

Procedure





Bank Accounting



Bank Accounts



Define House Banks


FI12

2. On the Determine Work Area: Entry dialog box, choose company code 1000.

3. On the Change View “House Banks”: Overview screen, choose BANKB and select Bank

Accounts in dialog structure

4. Select New Entries.

5. On the Change View “Bank Accounts”. Details screen, make the following entries:

Field name

Company Code

House Bank

Account ID


1000

BANKB

CONCN

Note

Description

Bank Account Number

Currency

GL account

Bank Country

Bank Key

Bank Name

TD Canada Trust Bank

11111

CAD

113000

CA

004377846

TD Canada Trust



Field name

City



Toronto

6. Save you entries and create other Bank Accounts with the following details.


Note

Company Code

House Bank

1000

BANKB

Note

Account ID

Description

Bank Account Number

Currency

LOCKB

TD Bank - LOCKBOX ACCT

22222

CAD

GL account

Bank Country

Bank Key

Bank Name

City

113010

CA

004377846

TD Canada Trust

Toronto

Field name

Company Code

House Bank

Account ID

Description

Bank Account Number

Currency

GL account


1000

BANKB

CHECK

TD Bank - CONTROLLED D

33333

CAD

113020

Bank Country

Bank Key

Bank Name

City

CA

004377846

TD Canada Trust

Toronto

Note

Field name

Company Code

House Bank

Account ID

Description

Bank Account Number


1000

BANKB

PYCRD

TD Bank - PAYMENT CARD

44444

Note



Field name

Currency

GL account

Bank Country

Bank Key

Bank Name

City

Account ID

Description

Bank Account Number

Currency

GL account

Bank Country

Bank Key

Bank Name

City




CAD

113030

CA

004377846

TD Canada Trust

Toronto

Field name

Company Code

House Bank

Account ID

Description

Bank Account Number

Currency

GL account


1000

BANKB

CK_EU

TD Bank - CONTRD D EUR

55555

EUR

113035

Bank Country

Bank Key

Bank Name

City

CA

004377846

TD Canada Trust

Toronto

7. Create this using BANKC from the display view.


Company Code

House Bank

1000

BANKC

CHECK

Royal Bank- CONTROLLED D

2580061

CAD

113060

CA

RBC

Toronto

Note

Note

Note



3.4.3.4.1.8 Set Up Bank Determination for Payment

Transactions: Ranking Order

Use

The program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:



Ranking order of banks: specify which house banks are permitted and rank them in a list.



Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.



Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.



Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.

Procedure


IMG menu






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program



Set Up Bank Determination for Payment Transactions

SPRO

2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code

1000.

3. Select Ranking Order .

4. Select New Entries .

5. On the New Entries: Overview of Added Entries screen, make the following entries:

PM Crcy Rank Order House Bk

1

2

3

CAD

CAD

CAD

4

I

CAD

CAD

Z CAD


1

1

1

1

1

1

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB




Transactions: Available Amounts

Use

In this chapter you determine the available amounts of each bank.

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program





SPRO


1000.

3. Select Available Amounts .



House

Bank

Account ID Days Currency Available for outgoing payment

Scheduled incoming payment

BANKB CHECK


999 CAD 1,000,000,00000 1,000,000,000.00


Transactions: Bank Accounts

Use

In this chapter you determine the available bank accounts.

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments




Program





SPRO




1000.

3. Select Bank Accounts.



House Bank Payment Method Currency Account

ID

Bank subaccount

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB


1

2

3

4

I

Z

CAD

CAD

CAD

CAD

CAD

CAD

CHECK

CHECK

CHECK

CHECK

CHECK

CHECK

113025

113025

113025

113025

113025

113023

3.4.3.4.1.11 Create Check Lots

Use

In this chapter you create check lots.

Procedure


IMG menu


Financial Accounting (new)  Accounts Receivable and Accounts

Payable  Business Transactions  Outgoing Payments  Automatic

Outgoing Payments  Payment Media  Check Management  Define

Number Ranges

FCHI

2. On the Display View “Check Lots”: Overview screen,

3. Enter the following

Paying company code 1000

House bank BANKB

Account ID CHECK

2. Choose Change .

3. On the Maintain Check Lots screen, make the following entries, followed by Save :

Lot number Short info

1

Check no. from Check number to

Pre-numbered Checks 010000 019999

100 Unnumbered Checks 100000 199999



3.4.3.4.2 Payment Media

3.4.3.4.2.1 Define Sender Details for Payment Forms

Use

In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.

Procedure






Payable






Outgoing Payments



Automatic

Outgoing Payments



Payment Media



Define Sender Details for

Payment Forms


SPRO

2. On the Change View “Sender details (Payment program)”: Overview screen, make the following entries:

Co.Cd. ID Letter header Footer text Signature Sender

1000 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER


3.4.3.5 Dunning

3.4.3.5.1 Basic Settings for Dunning

3.4.3.5.1.1 Define Dunning Block Reasons

Use

You define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.

Procedure






Payable






Dunning



Basic Settings for

Dunning



Define Dunning Block Reasons


OB18



2. On the Change View “Dunning Block Reasons”: Overview screen , choose New Entries .

3. On the New Entries: Overview of Added Entries screen , make the following entries.

Field name

Lock

Text



A blocked for dunning

Note

3.4.3.6 Dunning Procedure

3.4.3.6.1 Define Dunning Procedures

Use

You enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:

0001 Four-level dunning notice, every two weeks

YB30 Interest calculation after 30 days

The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).

Procedure






Payable






Dunning



Dunning Procedure



Define Dunning Procedures


FBMP



2. On the Maintain Dunning Procedure: List screen , choose Procedure 0001.

3. On the Maintain Dunning Procedure: Overview screen, make the following entries:

Field name

Name


Four-level dunning notice, every two weeks

14

Note

Dunning intervals in days

No. of dunning levels

Total due items from dunning level

4

Min. days in arrears

(acct)

Line items grace periods

Interest calculator

Public hol cal ID

Standard transaction dunning

6

2

01 holiday calendar CA

<select>

Ref. Dunning procedures for texts

0001

4. Choose Dunning Levels .

5. On the Maintain Dunning Procedure: Dunning levels screen , , make the following entries:

Field name

Days in arrears

Calculate interest


1

2

1

2

16

2

3

30

3

4

44

4

Note

Always dun?

Print all items 1

1

2

2

3

<select> <select>

3 4

<select>

4

Payment deadline

1 2

<select>

3

<select>

4

10 7

6. Choose Charges .

7. In the Dunning Charges dialog box, choose CAD .

8. On the Maintain Dunning Procedure: Charges screen , , make the following entries:

Dunn.

Level

1

From Dunn.

Amt

5.00

Dunn.

Charge

5.00



Dunn.

Level

2

3

4

From Dunn.

Amt

5.00

5.00

5.00

Dunn.

Charge

5.00

10.00

10.00

9. Choose Minimum amounts .

10. In the Minimum amounts dialog box, choose CAD .

11. On the Maintain Dunning Procedure: Minimum amounts screen , , make the following entries:

Dun Minimum amount

Min. amount for interest

1

2

3

1.00

2.00

5.00

1.00

5.00

10.00

4 10.00 10.00

12. Choose Dunning texts .

13. In the Company Code/Account type dialog box, choose company 1000 .

14. On the Maintain Dunning Procedure: Dunning texts screen , , make the following entries:

Normal dunning procedure

Form

1

2

YBUS_FIMA

YBUS_FIMA

3

4

YBUS_FIMA

YBUS_FIMA

Legal dunning procedures

YBUS_FIMA


16. Choose Back twice and maintain the next dunning procedure.

17. On the Maintain Dunning Procedure: List screen, choose New procedure .

18. On the Maintain Dunning Procedure: Overview screen , , make the following entries:


Dunn. Procedure Dunning procedure YB30

Name Interest Calculation after 30 Days

30 Dunning intervals in days

No. of dunning levels

1



Field name

Total due items from dunning level

Min. days in arrears (acct)

Line items grace periods



Interest calculator

Public hol cal ID holiday calendar

Standard transaction dunning

Ref. Dunning procedures for texts

01

<select>

YB30

19. Choose Dunning Levels .

20. On the Maintain Dunning Procedure: Dunning levels screen , , make the following entries:

Field name

Days in arrears


1

Calculate interest

Always dun?

1

<select>

1

Print all items 1

Payment deadline

<select>

1

7

21. Choose Dunning texts.

..

22. In the Company Code/Account type dialog box, choose company 1000 .

23. On the Maintain Dunning Procedure: Dunning texts screen , , make the following entries:

Normal dunning procedure

Form

1

Legal dunning procedures


YBUS_FIMA

YBUS_FIMA



3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)

Use

In this activity you enter the settings that control the dunning program.

Procedure


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts

Payable






Dunning



Dunning

Procedure



Define Dunning Procedures

Transaction code FBMP

2. Choose Environment  Company Code Data .

3. On the Change View “Company Code Dunning Control”: Overview screen , choose New

Entries .

4. On the New Entries: Overview of Added Entries screen , make the following entries.

Field name

CoCd

By don. Ar.

Ref.CoCode

Sort. MHNK

Sort. MHND

Dun CoDC


Description

Company Code by dunning area

Reference company code


1000

<deselect>

1000

K1

P1

1000

Note

3.4.3.6.1.2 Define Interest Rates

Use

In this activity, you specify for each interest indicator



Which interest rate is to be used for debit or credit balances



The currency in which the interest is to be calculated



The date as of which the entry for the interest indicator is valid

Procedure






Payable






Dunning



Dunning Procedure



Define Interest Rates

Transaction OB42


SAP Best Practices External Financial Accounting Basics (102): Configuration Guide code

2. On the Change View “Interest Rates”: Overview screen , make the following entries.

Field name

Int ID

Crcy

Valid from

Description

Currency


01

CAD

01/01/1991

Note select latest date

Debit %

Cred. %


7.680

7.680

3.4.3.6.2 Printout

3.4.3.6.2.1 Allow Dunning with SmartForms

Use

You have the possibility to use either SAP script forms or Smart Forms in the dunning procedure.

In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.

Procedure






(New)



Tools



Customer Enhancements



Business Transaction

Events


BF31

2. From the menu, choose Settings



P/S Modules

 … of an SAP Application .

3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen , check or make the following entries.


Funct Function

Module

FI_PRINT_DUNNING_NOTICE_SMARTF

Note

This function module needs to be entered if

Smartforms should be used.




3.4.3.7 Interest Calculation

3.4.3.7.1 Interest Calculation

3.4.3.7.1.1 Define Reference Interest Rates

Use

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure






Payable






Interest Calculation



Interest

Calculation



Define Reference Interest Rates


OBAC

2. On the Change View “Define Reference Interest Rate”: Overview screen , choose New

Entries.


Field name

Ref.Int.Rate

Long Text

Description

Date from

Currency

Finan. center


Description

Reference Interest rate


UICCAD

Note

Long Text

Description

Date from

Currency

Credit interest

Credit

01/01/1999

CAD

Finan. center

4. Choose New Entries .


Field name

Ref.Int.Rate

Description

Reference Interest rate

User action and values Note

UIDCAD

Debit interest

Debit

01/01/1999

CAD



3.4.3.7.1.2 Define Time-Based Terms

Use


Procedure






Payable







Calculation



Define Time-Based Terms



Interest


OB81

2. On the Change View “Time-Dependent Interest Terms”: Overview screen , choose New

Entries.


Int. Calc.

Indicator

Currency

Key

Eff. from Sequential number

Reference

Interest

02

02

02

02

CAD

CAD

CAD

CAD

01/01/2001 1

01/01/2001 2

01/01/2001 1

01/01/2001 4

Term

(Debit/Credit

Interest)

Debit interest: balance interest calc.

Credit interest: balance interest calc.



UIDCAD

UICCAD

UICCAD

UIDCAD


Premium

0

0

-1

5

3.4.3.7.1.3 Enter Interest Values

Use

An interest rate has been defined for the discount rate.

Procedure





Accounts Receivable/

Accounts Payable












Enter Interest Values




OB83

2. On the Change View “Reference Interest Rate Values”: Overview screen , choose New

Entries.



Reference

Valid from

UICCAD

01/01/2001

Int.Rate Interest Rate 7.00


Field name

Reference

Valid from

Int.Rate

Description

Interest Rate


UIDCAD

01/01/2001

10.00

Note


3.4.3.7.2 Interest Posting

3.4.3.7.2.1 A/R: Calculation of Interest on Arrears

Use

In this step, you define the specifications for posting the interest calculated as interest on arrears.

The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.

Procedure






Accounts Payable






Interest

Calculation



Interest Posting



A/R: Calculation of Interest on Arrears

Transaction code OBV1

2. On the Change View “Maintain Account Determination: Posting Specifications”: screen , choose Accounts .

3. In the Chart of Accounts dialog box, choose chart of accounts 0010.

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Account Symbol

0001

Currency

+

G/L acct none



Account Symbol

0002

1000


3.4.3.8 Closing

3.4.3.8.1 Count


Currency

+

+

G/L acct none none

3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation

Use

In this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.

Procedure






Accounts Payable



Business Transaction



Closing



Count



Balance Confirmation Correspondence



Define

Reply Addresses for Balance Confirmation

Transaction code OBV1

2. On the Change View “Company Code-Dependent Address Data”: Overview screen , choose

New Entries.

..


Field name

CoCd

AdrID

Description

Company Code

Address-Identification


1000

100

4. On the screen Edit address: 1000 0100 make the following entries:

Note

Field name

Name

Street/House number

Postal code/City country

Time zone

Language


Auditing

1620 Terry Fox Road

L9M 5R8/Mississauga

CA

EST

English




3.5 Bank Accounting

3.5.1 Bank Accounts

3.5.1.1 Update House Bank Account with House Bank ID

Use

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.

Procedure


SAP menu Accounting






General Ledger



Master Records



G/L Accounts



Individual Processing



In Company Code

Transaction code FS00

2. On the Edit G/L Account Company code data screen, make the following entries:

Field name

G/L Account

Company Code

Description

3. Choose Create/bank/interest.


Field name Description


113000

1000


Note

Note

Planning Level

House bank

Account ID

F0

BANKB

CONCN


6. Repeat the steps 2,3,4, and 5 with the following entries:

G/L

Account

Company

Code

House bank Account ID

113001

113002

113003

113004

113005

113006

1000

1000

1000

1000

1000

1000

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

CONCN

CONCN

CONCN

CONCN

CONCN

CONCN



G/L

Account

Company

Code


House bank Account ID

113007

113008

113009

113010

1000

1000

1000

1000

BANKB

BANKB

BANKB

BANKB

CONCN

CONCN

CONCN

LOCKB

113014

113016

113017

113020

113023

113025

113027

113030

113031

113034

113035

113060

1000

1000

1000

1000

1000

1000

1000

1000

1000

1000

1000

1000

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKB

BANKC

LOCKB

LOCKB

LOCKB

CHECK

CHECK

CHECK

CHECK

PYCRD

PYCRD

PYCRD

CK_EU

CHECK



3.5.2.1 Check Deposit

3.5.2.1.1 Define Variants for Check Deposit/ Manual Bank

Statement/ GL items: Administration

Use

In this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your co mpany’s needs.

One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

The variants contain the following fields:

YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document

No. (sel.), Customer Number (sel.)

YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document

No. (sel.), Customer Matchcode (sel.)

Procedure




SAP menu Financial Accounting (NEW)



Bank Accounting



Business

Transactions



Check Deposit



Define Variants for Check

Deposits

Transaction code OT45

1. On the Line Layout Fast Entry: Administration, make the following entries:

Prog.

Name

Fast Entry

Applic.

Fast Entry

Variant

Fast Entry

Variant

Active?

Fast Entry

Activation

Date

No. following

Screen

SAPMF40S SCHKR

SAPMF40S SCHKR

YB01

>B02

X

X

11.09.2000

11.09.2000

8002

8001

2. On the Line Layout Fast Entry: Variants, make the following entries:

Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines

SAPMF40S

SAPMF40S

SCHKR

SCHKR

YB01

YB02

1

1

3. On the Line Layout Fast Entry: Description of Variants, make the following entries:

Language Prog. Name Fast Entry

Applic.

Fast Entry Variant Fast Entry Variant

Descr.

EN SAPMF40S SCHKR YB01

EN SAPMF40S SCHKR YB02

Check (Check no/Ref./Customer)

Check (Matchcode

4. On the Line Layout Fast Entry: Variant Fields, make the following entries:

Prog.

Nam e

Fast

Entry

Applic.

Fast

Entry

Variant

Fast

Entry

No. of

Lines

Fast

Entry

No. of

Column

Fast

Entry

Offset

Compl. Field Name Fast Entry

Field Output

Length

SCHKR YB01 1 01 03 FEBSCA-KWBTR 14 SAPM

F40S

SAPM

F40S

SAPM

F40S

SAPM

F40S

SAPM

F40S

SAPM

F40S

SAPM

F40S

SAPM

F40S

SCHKR YB01

SCHKR YB01

SCHKR YB01

SCHKR YB01

SCHKR YB01

SCHKR YB02

SCHKR YB02

1

1

1

1

1

1

1

02

03

04

05

06

01

02

18

29

43

52

69

03

18

FEBSCK-

SCH10_PRSC

FEBSCK-

AUSST_PR

FEBSCK-

BNK08_PRBL

FEBSCK-XBLNR

FEBSCK-KUNNR

FEBSCA-KWBTR

FEBSCK-

SCH10_PRSC

10

13

08

16

10

14

10



Prog.

Nam e

SAPM

F40S

Fast

Entry

Applic.

SCHKR YB02


Fast

Entry

Variant

Fast

Entry

No. of

Lines

1

Fast

Entry

No. of

Column

03

Fast

Entry

Offset

Compl. Field Name Fast Entry

Field Output

Length

29 14

SAPM

F40S

SAPM

F40S

SAPM

F40S

SCHKR YB02

SCHKR YB02

SCHKR YB02

1

1

1

04

05

06

44

53

70

FEBSCK-

AUSST_PR

FEBSCK-

BNK08_PRBL

FEBSCK-XBLNR

FEBSCK-

KUNNR_MC

08

16

07


3.5.2.2 Payment Transactions

3.5.2.2.1 Manual Bank Statement

3.5.2.2.1.1 Make Global Settings for Electronic Bank

Statement

Use

In this activity you make the global settings for the account statement. There are four main steps to be carried out:



Create account symbol

Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.



Assign accounts to account symbols

Define postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit



C redit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.



Create keys for posting rules

Assign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.



Create a transaction type

Assign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.



Procedure



SAP menu Financial Accounting (NEW)



Bank Accounting



Business

Transactions



Payment Transactions



Electronic Bank Statement



Make Global Settings for Electronic Bank Statement


SPRO

2. Enter chart of accounts 0010. Choose Continue .

3. Create Account and assign them to Account Symbols:

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol.

To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L

Acct field can contain a masked output.

Y3

Y4

Y5

Y6

Account Symbol Acct Mod.

Currency G/L Account

Y0 + + ++++++++++

Y1

Y2

+

+

+

+

+++++++++1

+++++++++2

+

+

+

+

+

+

+

+

+++++++++3

+++++++++4

+++++++++5

+++++++++6

Y7

Y8

Y9

+

+

+

+

+

+

+++++++++7

+++++++++8

+++++++++9

4. Create Keys for Posting Rules:

Acct Symb. Desc.

Master Account

Wires Out

Wires In

ACH Out

ACH In

Checks Out

Checks In

ZBA Transfer

Other Transfer

Treasury Transfer

In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.

Posting Rule Text

Y02 Debit Master; Credit Wires In

Y04

Y06

Debit Master; Credit ACH In

Debit Master; Credit Checks In

Y07

Y08

Debit Master; Credit ZBA Transfers

Debit Master; Credit Other Transfers



Posting Rule Text

Y09 Debit Master; Credit Treasury Transfers

Y10

Y30

Y50

Y70

Y80

Y90

Debit Wires Out; Credit Master

Debit ACH Out; Credit Master

Debit Checks Out; Credit Master

Debit ZBA Transfers; Credit Master

Debit Other Transfers; Credit Master

Debit Treasury Transfers; Credit Master

5. Define Posting Rules/Posting Specifications:

In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.

Posting specifications comprise one or two posting records Debit



Credit . The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT



CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT



CUSTOMER, for example).

Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.

Text Pstg Po

Rule sAr

PKey Acct (Debit)

Master Account Debit Master;

Credit Wires

In Y02 1 40

Debit Master;

Credit Wires

In Y02 2 40

Wires In

Master Account Debit Master;

Credit ACH In Y04 1 40

Debit Master;

Credit ACH In Y04 2 40

Debit Master;

Credit Checks

In Y06 1 40

Debit Master;

Credit ZBA

Transfers Y07 1 40

Debit Master;

Credit Other

Transfers Y08 1 40

Debit Master;

Credit

Y09 1 40

ACH In

Master Account

Master Account

Master Account

Master Account

PKey Acct (Credit) Doc. Pst

Type Ty

Wires In

50

50

ACH In

Checks In

ZBA Transfer

Other Transfer

Treasury

SA

DZ

SA

DZ

SA

SA

SA

SA

1

8

1

8

5

5

5

5



Text Pstg Po

Rule sAr

PKey Acct (Debit)

Treasury

Transfers

Debit Wires

Out; Credit

Master

Debit ACH

Out; Credit

Master

Y10 1

Y30 1

Debit Checks

Out; Credit

Master Y50 1

Wires Out

ACH Out

Checks Out

Debit ZBA

Transfers;

Credit Master Y70 1

Debit Other

Transfers;

Credit Master Y80 1

Debit

Treasury

Transfers;

Credit Master Y90 1

ZBA Transfer

Other Transfer

Treasury Transfer

PKey Acct (Credit) Doc.

50

50

50

50

50

50

Transfer

Master Account

Master Account

Master Account

Master Account

Master Account

Master Account

Type

SA

SA

SA

SA

SA

SA

Pst

Ty

4

4

4

4

4

4

Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.

6. Create Transaction Type:

In this step, you create the names and descriptions for the various transaction types required.

House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.

Trans. Type

BAI

Name

Bank Administration Institute (CAN)

7. Assign External Transaction Types to Posting Rules:

In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.

Ext Trans

115

165

+/- Post. Rule Int. Algthm.

+

+

Y06

Y04

001

001

Standard Algorithm

Standard Algorithm



Ext Trans

195

214

246

275

399

455

475


+/- Post. Rule Int. Algthm.

+ Y02 001 Standard Algorithm

+ Y09

+ Y09

001

001

Standard Algorithm

Standard Algorithm

+ Y07

+ Y08

- Y30

- Y50

001

001

019

011

Standard Algorithm

Standard Algorithm

Reference no. (DME Management)

Outgoing Check: Check No. Different from Pymt Doc. No.

495

514

546

575

- Y10

- Y90

- Y90

- Y70

699 - Y80

UNALLOCATED + Y08

UNALLOCATED - Y80

001

001

001

001

001

001

001

Standard Algorithm

Standard Algorithm

Standard Algorithm

Standard Algorithm

Standard Algorithm

Standard Algorithm

Standard Algorithm

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

8. Assign Bank Accounts to Transaction Types:

In this step, you assign each of your bank accounts to a transaction type.

Bank Key Bank Account Transaction Type

004377846

004377846

11111

22222

BAI

BAI

004377846

004377846

33333

44444

BAI

BAI

3.5.2.2.2 Electronic Bank Statement

3.5.2.2.2.1 Define Program and Variant Selection

Use

In this step, you can specify which programs the system offers for electronic bank statement processing.

Transaction FF.6 and FF_6 uses program RFEBKAJ0.



Transaction FEBC has no restriction.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.

Procedure





Bank Accounting



Business

Transactions






Electronic Bank Statement



Define Program and Variant Selection


SPRO


Transaction Code Program Name

FF.6

FF_6


RFEBKAJ0

RFEBKAJ0

Variant Do not display Prog.

X

X

3.5.2.2.3 Lockbox

3.5.2.2.3.1 Define Lockboxes for House Banks

Use

Lockbox is a procedure used mainly in the U.S. to enable checks to be deposited more quickly.

The bank enters the checks that the bank sends to you as credits, and the information entered is sent to the payee using File Transfer. The lockbox files must be structured in one of two formats:

BAI or BAI2.

The house bank information is required for the definition and generation of the lockbox processing.

Procedure



Accounts



Bank Accounting



Bank



Define Lockboxes for House Banks

Transaction code SPRO

2. Select Define lockbox accounts at house banks.


Company Code Lockbox House Bk LBox No

1000 LOCKB BANKB 123456




3.5.2.2.3.2 Define Control Parameters

Use

In this activity you store control data for the lockbox procedure. Currently, only the procedure

LOCKBOX is supported. This data is needed for importing lockbox files sent by banks.

Procedure



Transactions



Bank Accounting



Business






Lockbox



Define

Control Parameters

Transaction code OBAY

2. Make the following entries. Use Processing procedure as LOCKBOX always and create two entries using BAI & BAI2 as record format:

Record Format

Document Number Length

Num. of doc. numbers in type 6

Num. of doc. numbers in type 4

BAI

10

3

6

BAI2 Notes

G/L Account Postings

Incoming Customer Payments

Insert Bank Details

G/L Account Posting Type

Partial Payments

Session Name


Checked

Checked

Checked

3

Checked

Checked

Checked

3

Unchecked Unchecked

YPCC_BANKUPD YPCC_BANKUPD

3.5.2.2.3.3 Define Posting Data

Use

In this activity you store information needed to process particular lockbox data and generate postings. The Destination and Origin are routing information and defined by your bank.

Procedure



Transactions



Bank Accounting



Business






Lockbox



Define

Posting Data

Transaction code OBAX



2. Make the following entries on the change view “ Posting Data for Autocash With Lockbox ”: details screen:

Destination

Origin

Company Code

YPCCDESTIN

YPCCORIGIN

1000

House Bank

Account ID

Bank (G/L) acct

Bank clear.acct(A/R)

Bank pstng doc. type

Cust pstng doc. type

Pstng key: debit G/L

Pstng key:credit G/L

Post key:credit cust

Post ky: D cust


BANKB

LOCKB

113016

125310

SA

DZ

40

50

15

06

3.5.3 Import and Assign Reporting Variants

3.5.3.1 Reporting Variants

Use

The reporting variants needed for classic payment medium programs are created.

Procedure


SAP system menu SAP Menu



Tools



ABAP Workbench



Development



ABAP Editor

Transaction code SE38

2. On the ABAP Variants: Initial Screen, provide the program.

3. Select “Variants” and choose Change...

4. On the ABAP Variants: Initial Screen, provide the variant, select “Values” and choose Create.



5. On the Maintain Variant: Report xxxx , variant yyyy screen, provide the necessary data and choose “Attributes”.

6. On the Variant Attributes screen enter the description in field “Meaning” and save your entries.

Repeat the steps for following entries: Program RFKORD30

Program Variant Description

RFKORD30 BPFIDE/RFKORD3 Variant

RFKORD30

Repeat the steps for following entries: Program RFFOUS_C

Program Variant Descr. Paym.

Meth.

House

Bank

Accoun t ID

Check

Lot

Numbe r

Print

Check

Select

Print

Paym ent advic e note

Unche cked

Printer

LOCL RFFOUS_C 0010_1 Check -

Prenum/V oid

Overflow

1 BANK

B

CHECK 1

Repeat the steps for following entries: Program RFFOUS_C

Program Variant Descr. Paym.

Meth.

House

Bank

Accoun t ID

Check

Lot

Numbe r

RFFOUS_C 0010_2 Check

Prenum

Remit/Ove rflow

1 BANK

B

CHECK 1

Print

Check

Select

Print

Paym ent advic e note

Printer

Select LOCL

7. Create other variants as required.

3.5.3.2 Reporting Variants Payment Media (program

SAPFPAYM) (Optional)

Use

In this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment

Medium Workbench in the payment program.

Procedure






Accounts Payable

Payments



Automatic Outgoing Payments



Payment

Media








Outgoing

Make Settings for Payment Medium Formats


SAP Best Practices External Financial Accounting Basics (102): Configuration Guide from Payment Medium Workbench



Create/Assign

Selection Variants

Transaction Code SPRO

2. Double-click the payment format DTAUS0 and enter the variants:

Bank key Bank name

004377846 TD Canada Trust

Sel. Variant

BP_BANKB_PF

003001187 RBC BP_BANKC_PF

3. Choose Enter . The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format

DTAUS0 ” dialog box. Alternatively you can click at one selection variant and press key F5 on the keyboard.

4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.

Payment

Medium

Format

DTAUS0

Data

Medium

Exch.

Select

Paym

Summary

Error

Log

Output Device for Data Med. Exch.,

Paym. Summary and Error Log

House

Bank

Select Select LOCL

5. Choose Save .

6. Go back to the Payment Medium: Selection Variant screen, and do the entries again for the format DTAZV.

7. Double-click the payment format DTAZV. pCoCd Bank name Sel. Variant

1000

1000

BANKB

BANKC

TD Canada Trust

Royal Bank

BP_BANKB_PM

BP_BANKC_PM

8. Choose Enter . The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAZV” dialog box. Alternatively you can click at one selection variant and press key F5 on the keyboard.

9. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAZV

10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.

11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line

Field Group Print

Control

Value Output Device

Data Medium Exchange Set indicator

FTR List Set indicator

Payment Summary Set indicator

LOCL

LOCL

LOCL



Field Group Print

Control

Error Log

12. Choose Save .


Value

Set indicator

Output Device

LOCL

3.5.3.3 Assign Selection Variants (Optional)

Use

The selection variants are already assigned in the above step. See chapter “3.4.3.2

Reporting Variants Payment Media (program SAPFPAYM) ” to find out further details.

Following variants are assigned for use in the payment media workbench:

Payment

Format

Bank Key Bank name Sel. Variant

DTAUS0

DTAUS0

DTAZV

DTAZV

004377846

003001187

BANKB

BANKC

TD Canada Trust

RBC

BP_BANKB_PF

BP_BANKC_PF

TD Canada Trust BP_BANKB_PM

Royal Bank BP_BANKC_PM

3.6 Period End Activities

3.6.1 Bank-Account Interest Calculation

3.6.1.1 Prepare Account Balance Interest Calculation

Use

In this activity, you make general interest calculation specifications for each interest indicator.

These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.

Procedure


IMG menu






(New)






Bank Account Interest

Calculation



Interest Calculation Global Settings



Prepare

Account Balance Interest Calculation

SPRO



2. On the Change View “General Conditions for Interest Scale”: Overview screen, select New

Entries.


Field name

Int. calc. indicator

Interest calc. freq.

Description

Interest calculation indicator

Interest calculation frequency


02

01

Note

Settlement day

Calendar type

No interest payment

Balance plus int


31

G

<select>

<select>

3.6.1.2 Define Reference Interest Rates

Use


Procedure






Accounts Payable






Interest

Calculation






Define Reference Interest

Rates


2. On the Change View “Define Reference Interest Rate”: Overview screen, select New Entries.


Field name

Reference

Interest rate


UICCAD

Note

Long text

Description

Date from

Currency

Lending rates

Rates

01.01.zzzz

CAD zzzz = effective from date year



4. Select back.


Field name

Reference

Interest rate


UIDCAD

Note

Long text

Description

Date from

Lending Rates

Rates

01.01.zzzz

CAD zzzz = effective from date year

Currency


3.6.1.3 Define Time-Dependent Terms

Use

A premium of 5% on the discount rate has been defined for calculating interest on arrears

(interest calculation indicator 01).

Procedure






Accounts Payable






Interest

Calculation






Define Time-Based

Terms


2. On the Change View “Time-Dependent Interest Terms”: Overview screen, select New

Entries.


Int. Calc.

Indicator

Currency

Key

Eff. from Sequential number

Reference

Interest

02 CAD 01/01/2001 1

Term

(Debit/Credit

Interest)


UIDCAD

02

02

CAD

CAD

01/01/2001 2

01/01/2001 4



UICCAD

UIDCAD

Premium

0.00

0.00

5.00





3.6.1.4 Enter Interest Values

Use

An interest rate of 2.68% has been defined for the discount rate.

Procedure






Accounts Payable






Interest

Calculation






Enter Interest Values


2. On the Change View “Reference Interest Rate Values”: Overview screen, select New Entries.


Reference Eff. from Int. Rate

UICCAD

UIDCAD

01/01/2001

01/01/2001


7.00 %

10.00 %

3.6.2 Prepare G/L Account Balance Interest Calculation

3.6.2.1 Prepare G/L Account. Balance Interest Calc. - Control

Data

Use

In this activity you define the specifications for posting interest calculated on G/L account balances.

Procedure






(New)







Calculation



Interest Posting



Prepare G/L Account Balance


Transaction code SPRO



2. On the Maintain Account Determination: Posting Specifications screen, select Goto



Document Type.

3. On the Maintain Account Determination: Document Type screen, make the following entries:

Field name

Document type

Description



SA

Note

3.6.2.2 Prepare G/L Account. Balance Interest Calc. - Posting

Rules

Use

In this activity you define the specifications for posting interest calculated on G/L account balances.

Procedure






(New)







Calculation



Interest Posting





Transaction code SPRO

2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:

Business

Transaction

Debit Symbols

1000

1000

1010

1010

1020

1020

1030

1030

2000

2000

2010

2010

2020

50

40

50

40

50

40

50

40

50

40

40

50

40

1000

0001

0011

2000

1000

0013

1000

0015

0002

2000

2000

0012

0014



Business

Transaction

2020

2030

2030



Debit

50

40

50

Symbols

2000

0016

2000

3.6.2.3 Defining Sort Method / Adjustment Accounts for

Regrouping Receivables

Use

In this activity you define the specifications for posting interest calculated on G/L account numbers.

Procedure






(New)







Calculation



Interest Posting






2. On the Maintain Account Determination: Posting Specifications screen, select Accounts .

3. On the Chart of Accounts dialog box, select Chart of Accounts 0010 :

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Acct Symbol Currency G/L account

0001

0002

0011

0012

0013

0014

0015

0016

1000

2000


+

+

+

+

+

+

+

+

+

+

700600

700100

700600

700100

700600

700100

700600

700100

++++++++++

++++++++++



3.6.2.4 Prepare G/L Account. Balance Interest Calc. -

Account Symbols

Use

In this activity you define the symbols on G/L account numbers.

Procedure


IMG menu






(New)







Calculation



Interest Posting





SPRO

2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol

0001

0002

0011

0012

0013

0014

0015

0016

1000

2000


3.6.2.5 Prepare G/L Account. Balance Interest Calc. -

Account Symbol Descriptions

Use

In this activity you define the symbol descriptions on G/L account numbers.

Procedure






(New)









Calculation



Interest Posting





SPRO


2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol Description

0001

0002

0011

0012

Interest received

Interest paid

Pt vl.min.int.earned

Pst vl.min.int.paid

0013

0014

0015

0016

1000

2000


Pst vl.dt.int.earned

Past val.dt.int.paid

Calc.per.int.earned

Calc.period int.paid

G/L account (earned)

G/L account (paid)

3.6.3 Valuate

3.6.3.1 Foreign Currency Valuation Methods

Use

The standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).

NWP (lowest value principle) has been created.

Description: FC bal. per acct, print LIs, lowest cost principle

NWP postings are performed as follows:

Document Type = SA

Debit Bal. Exch. Rate Type = M

Credit Bal. Exch. Rate Type = M

Determine Exchange Rate Type from Account Balance.

Procedure






(New)



Periodic Processing



Valuate



Define Valuation




Methods

OB59

2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New

Entries .


Valuation

Method

Description Strict

Lowest

Value

Principle

Lowest

Value

Principle

Document

Type

Exch.

Rate

Type for

Debit

Bal

Exch.

Rate

Type for

Credit

Bal

X SA M M

Determ.

Exch.

Rate

Type from

Acct.

Bal.

X KTO

NWP

FC bal.per acct, print

LI's, strict lowest princip

FC bal.per acct, print

LI's, lowest cost principle


X SA M M X

3.6.3.2 Define Valuation Areas

Use

In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations

(such as sorted lists).

Procedure


IMG menu






(New)






Valuate



Define Valuation

Areas

SPRO



2. On the Change View “Valuation Area”: Overview screen, choose New Entries .


Valuation Valuation Method Currency Type Long text

YB KTO 10 (Company Code

Currency)

Valuation area BP


3.6.3.3 Assign Valuation Areas and Accounting Principles

Use

In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.

Procedure


IMG menu






(New)






Valuate



Assign Valuation

Areas and Accounting Principles

SPRO

2. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries .


Valuation area

YB

Acc. Princ.

GAAP


3.6.3.4 Foreign Currency Valuation: Account Determination for OI Exch. Rate Differences

Use

You can activate the translation posting for each company code. In the following table, the

Currency and Crcy Type fields are not maintained (default value = no entry).

Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.



Procedure







(New)






Valuate



Foreign Currency

Valuation



Prepare Automatic Postings for Foreign Currency

Valuation


2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description Transaction

Exchange Rate Dif.: Open Items/GL Acct KDF

3. If a dialog box Enter Chart of Accounts appears, make the following entry:

Chart of account

0010

4. On the Change View “Acct Determination for OI Exch.Rate Differences”: Overview screen, select New Entries.


Chart of accounts

G/L account

Currency Currency type

Loss Gain Val.loss

1

Val.gain

1

Bal. Sheet adj. 1

0010 121000 700400 700400 700400 700400 121020

0010

0010

0010

121200

211000

212000

700400 700400 700420 700420 121020

700400 700400 700400 700400 211020

700400 700400 700420 700420 211020


3.6.3.5 Foreign Currency Valuation: Account Balances

Use

The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.

Procedure






(New)






Valuate



Foreign Currency

Valuation



Prepare Automatic Postings for Foreign Currency

Valuation




2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description

Exch. Rate Diff. using Exch. Rate Key

Transaction

KDB

3. If the Enter Chart of account dialog box appears, make the following entries:


0010

4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the following entries:

CoA Transaction Exchange rate difference key

Expense account

E/R gains account

0010 KDB

0010 KDB EUR

700400

700400

700400

700400


3.6.3.6 Define Sort Method / Adjustment Accounts for

Regrouping Receivables

Use

In this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.

You can also define the accounts in this activity (or you can define the accounts in the next chapter).

Procedure






(New)






Reclassify



Transfer and

Sort Receivables and Payables



Define Sort Method and

Adjustment Accounts for Regrouping Receivables/Payables

Transaction code OBBU

2. On the Change View “Sort Methods”: Overview screen, select the following entry:

Interval Description

SAP SAP(EU 93 fin.stat.guidelines)




3.6.3.7 Def. Sort Meth. and Adjustment Accts - Receivables

Use

You define the periods for the remaining terms of receivables.

Procedure






(New)






Reclassify



Transfer and







2. In the dialog structure, double-click Receivables and check the following entries:

Sort

Met hod

From Time

Unit

Description Cust.

Post

Vend.

Post

G/L posting

Ac. Acct.

Deter m.

SAP 000 3

(Year)

Receivables

<= 1 year

X X 

Account

V00

SAP 001 3

(Year)

Receivables

> 1 Jahr

X X X 

Account

V01

3. If you want to define the accounts in this activity, select  Account in the first line, otherwise this activity is finished.

4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:

Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

0010 V00 none none none

7. Choose Save .


9. On the Change View “Receivable”: Overview screen, select  Account in the second line.



V01 none none none 0010

11. Save.

3.6.3.8 Def. Sort Meth. and Adjustment Accts - Payables

Use

You define the periods for the remaining terms of payables.

Procedure








(New)






Reclassify



Transfer and







2. On the Change View “Payables”: Overview screen, check the following entries:

Sort

Met hod

Descen ding

Time

Unit

Description Cust.

Post

Vend.

Post

G/L posting

Ac. Acct.

Deter m.

SAP

SAP

000

001

3

3

Liabilities <=

1 year

Liabilities > 1 and <= 5 years

X

X X

X

X



Account



Account

V02

V03

SAP 005 3 Liabilities > 5 X X X 

Account

V04

3. Select  Account in the first line.




5. Choose Save .


7. Select  Account in the second line.




9. Choose Save .


11. Select  Account in the third line.







3.6.3.8.1 Adjustment Accounts for Receivables/Payables by

Maturity

Use

In this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).

If you have selected the  Account in the last step, this activity is done.

Procedure





General Ledger Account (New)






Reclassify



Transfer and Sort

Receivables and Payables



Define Adjustment Accts for

Receivables/Payables by Maturity

Transaction code OBBV

2. On the Maintain FI Configuration: automatic Posting – Procedures screen, select the first line.

3. If the Enter Chart of Accounts dialog box with appears, make the following entry:


0010

4. Choose Continue (Enter).

5. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:

CoA Trans. Key Accts. to be Adjusted Adjustm. Acct. Target Acct.

0010 V00 None none none

6. Choose Next Operation (F6).


Chat of accounts Transaction Reconciliation Adjustment Targ.acct

















3.6.3.8.2 Adjustment Accounts for Changed Reconciliation

Accounts

3.6.3.8.2.1 Define Adjustment Accounts for Changed

Reconc.Acct.: Posting Keys

Use

In this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure






(New)






Reclassify



Transfer and





Changed Reconciliation Accounts


2. When a dialog box appears, make the following entry:


0010

3. Choose Continue (Enter).

4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting

Key button and make the following entries:

Transaction

Key

A00

Standard Posting

Key Debit

40

Standard Posting Key

Credit

50



5. Save.


3.6.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc. Acct.

Balance Sheet Transfer Postings

Use

In this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure






(New)






Reclassify



Transfer and





Changed Reconciliation Accounts


2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following entries:


Transaction Reconciliation Account Adjustm. Acctount

0010

0010

A00

A00

121000

121200

121020

121220

0010

0010

A00

A00

211000

212000

211020

212020


3.6.3.8.3 Define Alternative Reconciliation Account for

Customers

Use

In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.

Procedure








Accounts Payable






Postings with

Alternative Reconciliation Account



Other Special G/L

Transactions



Define Alternative Reconciliation Accounts for

Customers

Transaction code OBXY

2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2) on the following entry:

Account type

Special G/L ind.

Name Description

D D Dbt rec

3. If a dialog box appears, make the following entry:


0010

Doubtful Receivables

4. On the Maintain Accounting Configuration: Special G/L-Accounts screen, make the following entries:


Account type

Special G/L ind.

Recon account Special G/L account

0010

0010

0010

0010

D

D

D

D

D

D

D

D

240000

240010

241000

241010

249000

249000

249000

249000


3.6.4 Period End Reporting

3.6.4.1 Creating Financial Statement Version

Use

In this activity:



You define the versions you need to create a balance sheet and profit and loss statement.

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.



You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.



Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the “Fun. area allowed” indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.

The financial statement version is a copy of the BAUS version for Accounting. It has been copied and renamed to 0010.

Procedure





General Ledger

Accounting (New)



Master Data



GL Accounts



Define Financial Statement Versions

Transaction Code OB58

2. On the Change View “Financial Statement Versions”: Overview screen, select the Financial

Statement Version BAUS and choose the button Copy as (F6).

3. On the Change View “Financial Statement Versions”: Details of Selected Set screen, make the following entries:

FIN.Stmt.Version Name Func.area.perm.

0010

0020

SAP Best Practices Financial Stmt Version CA Deselected

SAP Best Practices Financial Stmt Version CA 2 Selected

4. Save.


External Financial Accounting Basics

External Financial

Accounting Basics (102)