MAHARASTRA STATE ELECTRICITY DISTRIBUTION CO. LTD TENDER FORM SPECIFICATION WORK OF WORK CONTRACT FOR ERECTION OF OUTDOOR CIRCUIT BREAKER AND SWITCH GEAR, AND OTHER RELATED WORKS WITH RENOVATION SUB – STATION UNDER O & M OF 33KV DABKI SUB - DIVISION NO. I M.S.E.D.C.LTD. AKOLA (U) Tender No.EE/Akl(U)/Tech/Tender/08-09/T-1 OPENING OF THE TENDER On date: 11/04/2008 at 16.00 PM. EXECUTIVE ENGINEER URBAN DIVISION, MSEDCL, AKOLA (U) Short Tender Notice Sealed & subscribed tender are invited in two bids for WORK CONTRACT FOR ERECTION OF OUTDOOR CIRCUIT BREAKER AND SWITCH GEAR, AND OTHER RELATED WORKS WITH RENOVATION O & M SUB - DIVISION NO. I M.S.E.D.C.LTD. AKOLA (U) OF 33KV DABKI SUB – STATION UNDER from eligible, Reputed and Experienced Electrical Contractor. Tender No:- EE/AKL/U/T/08-09/Tender/ T – 1.Estimated Amt. :- Rs. 10.00 Lacs EMD Amt.:- Rs. 10000/Terms & Conditions: 1] Full particulars and terms & Conditions are given in tender form which may be obtained from office of Executive Engineer MSEDCL. Akola [U] Vidyut Bhavan, Ratanlal Plot, Akola from 08/04/08 to 11/04/08 on Working Days from 11.00 Hrs. to 15.00 hrs. on payment of Rs. 500/- per tender in cash or Rs.600 by M.O. in advance if required by post. MSEDCL will not be responsible for postal delay. 2] Tender advertisement, Tender copy and all the terms & conditions are available at our website www. mahadiscom.in and also available with the technical Section O & M Division Office Akola (U). Executive Engineer, Akola [U] (1) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO.LTD. AKOLA (U) TENDER ABSTRACT Tender No. : EE/Akl(U)/T/Tender/08-09/T-1 NAME OF WORK : Work contract for erection of outdoor circuit breaker and switch gear, and other related works renovation of 33 KV Dabki Sub – Station Under O&M Division M.S.E.D.C.Ltd. Akola(U). LAST DATE OF EMD PAYMENT : 11.04.08 up to 12.00 Hrs. LAST DATE OF SUBMISSION : 11.04.2008 up to 15.00 pm. OF TENDER DATE OF OPENING : 11.04.08 at 16.00 Hrs. (IF POSSIBLE) TENDER FEES : TENDER FEES Rs. 500/PAID VIDE M.R.No.___________ AND DATE: TENDER ISSUED TO / 04 /2008 : ______________________________________ ______________________________________ ______________________________________ DATE OF ISSUE : ______________________________________ Note :- A) Rate should be quoted be page No. 9 B) Fill the detail information as desired and Note the list of documents attached with the Tender on Page No. 3 C) Instruction to Tenderer on Page No. 4&5 D) Terms & Conditions of Tender is on Page No. 6 & 7 E) Fill in and Sign Form of Declaration of Bidder on Page No. 8 F) Fill in and Sign Form of previous Experience on Page No. 10 G) Fill in and Sign Form of Guarantee for the Work on Page No. 11 H) Copy of S.E. AKOLA’s latest Schedule of rate for 33 KV S/St. erection Work on Page No. 12, 13, 14. Form Issuing Authority Signature of Tenderer (2) Executive Engineer O & M Division MSEDCL, Akola (U) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO.LTD. AKOLA (U) [To be filled in by tendered, in whose name, the tender form is issued] 1. From submitted by: M/s _______________________________________ _______________________________________ _______________________________________ 2. Address ___________________________________________ ___________________________________________ ___________________________________________ 3. Electrical Contractor License No. ______________________ Valid up to Dt.______ 4. E.M.D. paid Rs.________________/- (Rs. ____________________) M.R.No.___________________ Date ________________ 5. Document [Such as copy of license, previous experience and all other documents as below are attached with tender etc.] Attached with tender- 1. _________________________________________________________ 2. __________________________________________________________ 3. __________________________________________________________ 4. __________________________________________________________ 5. __________________________________________________________ 6. __________________________________________________________ 7. __________________________________________________________ 8. __________________________________________________________ [Signature of Tenderer] (3) “INSTRUCTIONS TO THE TENDERER” Tender complete will all prescribed particulars duly filled-in together with description enclosed and same should be submitted in two sealed envelopes with addressed to Executive Engineer, (O&M) Division, M.S.E.Dist. Co.Ltd., Vidyut Bhavan, 1st Floor, Ratanlal Plots, Akola, must be delivered at the above address on or before 11/04/08 up to 16.00 Hrs. The sealed envelop should be clearly subscribed with following information. Tender No. EE/T/Akl(U)/ 2008-09/Tender/T- 1 Bid no. 1, qualifying bid or bid no. 2 Rate bid. Work contract for erection of outdoor circuit breaker and switch gear, and other related works with renovation of 33 KV Dabki Sub – Station Under O&M Division M.S.E.D.C.Ltd. Akola(U). 1. The detail specification with general Terms & Conditions of the tender and prescribed format will be available in the office of Executive Engineer O&M Division MSEDCL Akola (U) on non refundable payment of Rs. 500/-(Five Hundreds) in cost or Rs. 600/- if desired by Post of during office Hrs. on any working day from 08.04.08 to 11.04.08. 2. The due date of acceptance of tender is 11.04.08 up to 15.00 Hrs. and will be opened on next day at 11..00Hrs. if possible at the office of undersigned in presence of such tenderer who are willing to be present at that time opening of tender. 3. Receipt of the payment of earnest money of Rs. 10,000/- in respect of this tender should be attached along with tender. However the payment of earnest money should be made separately with our cashier latest by 15.00 hrs. on dt.11.04.08 or by D.D. payable on Bank at Akola in favour of Executive Engineer, O&M Division, Akola(U). The Payment by cheque or by I.P.O. will not be accepted. 4. No. E.M.D. in cash will be accepted after 15.00 Hrs. and tender box will be sealed at 17.00 Hrs. Sharply and no tender will be accepted after 15.00 Hrs. on dt.11.04.08. 5. Validity of tender should be at least 60 days from the date of opening of tender. 6. The tenderer should carefully read the terms and conditions of the Tender and follow the instructions contained therein scrupulously before submission of Tender. In case of any omission in the tender, the tender shall be liable for rejection. If the tenderer has any doubts in respect of any matter same should be got clarified in writing from the office of the undersigned before submitting the Tender. 7. The tenderer should quote exact specification details in this tender. 8. All correction in the tender and particularly in rates must be initiated and dated by the tenders and all pages should bear the initials of tenderer at the bottom of each page. 9. The tenders which do not fulfill any of the above conditions or in complete in any respect are liable to be summarily rejected. (4) 10. Experience certificate about erection of at least one 33 KV S/Stn. or above capacity S/Stn. and attested copies of all relevant documents shall be furnished with tender along with the details of work orders etc. of past and future. 11. The photocopies of Nationalized & Scheduled bank solvency certificate of Rs.10.00/- lakhs (Ten lakhs) must be submitted while submitting the tender and should be able to produce the original while finalizing the tender. 12. Tenderer should follow all the Terms & Conditions & attached all the required documents duly attested along with tender / offer & employer will examine all the documents and if the required documents are not attached with the tender, Employer decision will be final for rejection & acceptance of tender. 13) The employer reserves the right to accept or reject any or a tender or any bids and to cancel the bidding process and reject all bids at any time prior to award of contract, without thereby incoming any liability of the affected bidder or bidders or any obligation to inform the affected bidder or bidders on the grounds for the employers action. 14) The employer does not bind himself to accept the lowest or any bid, neither will any reason be assigned for the rejection. 15) The employer reserves the right to split up the order, if in its opinion felt necessary in the interest of the MSEDCL 16) If the other Bidder accept to work at lowest Rate received in offer the company may allot the work splitting the work to such bidder. How ever the company reserves the rights to accept or reject the offer. 17) Please don’ts tear multipliable scratch, smudge, scratch, stain the page of tender copy. 18) Tender should be submitted in 2 bids in separate sealed envelopes, super scribing detail i.e. No. of bid, & name of bid, I st. bid i.e. qualifying bid. & II nd bid i.e. Rate bid. 19) 1 st bid e. qualifying bid should have following document. 1) Experience Certificate issued not below the rank of Ex-Engineer MSEDCL regarding of erection of at least 3 nos. 33 KV or EHV sub station satisfactory. 2) Copy of Valid Electrical contractor License. 3) Copy of VAT registration. 4) Copy of Service Tax registration. 5) Valid copy of insurance under workman compensation act. 6) Copy of Registration under employee provident fund. 7) Solvency Cetificate issued by schedule Bank of Tender Amount. 8) Document regarding E.M.D. Payment. 20) II nd bid i.e. Rate bid should have tender document duly filled in & signed. With offer rate in The schedule Enclosed with tender document. 21) II nd bid will opened only if the party is eligible i.e. document submitted in I st bid. found as per Instruction No. 19 after opening 1st bid i.e. qualifying bid. Executive Engineer (O&M) Division, MSEDCL, AKOLA (u) (5) GENERAL TERMS AND CONDITIONS OF TENDER FOR WORK CONTRACT FOR ERECTION OF OUTDOOR CIRCUIT BREAKER AND SWITCH GEAR, AND OTHER RELATED WORKS WITH RENOVATION OF 33KV DABKI SUB – STATION UNDER O & M SUB DIVISION NO. I, M.S.E.D.C.LTD. AKOLA (U) 1. The rate for item no.1 as per schedule “A” should be quoted on percentage basis of SE Akola’s latest schedule of rate. 2. The rates for item no. 2 to 7 shall be quoted as per units prescribed in schedule “A”. 3. The rates inclusive or exclusive of Service Tax , VAT, Octroi or other Taxes should be clearely mentioned . 4. Quantity mentioned in schedule “A” for item no. 2 to 7 are approximate estimated quantity and may vary while execution of work. Bill will be paid on the basis of actual work done and measurement recorded by our site Engineer. 5. If supply of raw material like fabrication, Nut Bolts, Earthing material is made available by the company for item no. 2to7 then contractor will have no rights claims bill as per item no. 2 to 5 and only labour charges will be paid as per SE Akola’s latest schedule of rates. 6. Order for the item no. 1 to 7 as per schedule “A” attached will be placed to one contractor and no piece meal order will be placed item wise. Order will be finalized on overall rate quoted for item no. 1 to 7. Decision of the undersigned for spilt of the order several bidder 7. The work which are not cover in the schedule A and in SE Akola’s schedule of rate, The permission for carry out the such work should be sort before execution from the undersigned. 8. Contractors must have at least experience for erection of at least 1 no. 33 KV S/Stn. & complete knowledge for the work of renovation & erection of 33 KV S/Stn. and all its equipment in MSEDCL and other semi organization. 9. The eligible agency shall have to pay 5 % as Security Deposit in cash to MSEDCL. On the demand against the letter of indent issued by this office. The same will be refunded after completion of contract period. 10. On deposit of such amount only, the detailed order will be issued to the firm. If security deposit is not paid by firm before stipulated period then the decision of Tender accepting authority i.e. Executive Engineer, O&M Division Akola (U) will be final and binding on you. It will be presume that the agency is not interested in execution of contract and work contract will be issued to other agency. 11. An agreement on appropriate value of stamp paper i.e. contract bond on stamp of Rs.100/- (Rs. Hundred) only shall have to be executed with the MSEDCL to before commencement of the work. The stamp fees will be borne by the agency. 12. The final amount of this Tender will be limited to Rs.10.00/- lakhs (Rs. Ten lakh only). 13. Agency shall make his own arrangements for this staff for attending the duties in time. 14. Each employees Provided by agency (a) Within the age of 18 to 45 year (with proof) (b) Physically fit and without and disabilities or handicap. (c) While on duty, the employees should not be intoxication of liquor. 15. Bio-data of each employees must be submitted to the S.D.O. concerned & in charge concerned & this office before joining the duties, along with the police verification letter of each employees 16. The Electrical Contractor should be registered under –(i) Bombay shops and establishment Act, 1948 ii) Provident Fund Act of Commissioner of PF iii) Registered Establishment license under section XII (2) of the contract labour (regulation and abolition) Act 1970 & Maharashtra Labour Contract regulation & Abolition Act,1971.iv) Service Tax Act, Professional Tax act, v) income tax vi)Copy of valid licensed of Electrical Contractor vii) solvency certificate of Rs.10.00 Lakhs of scheduled bank along with tendered documents. and contractor should attached attested copy’s of registration of this documents along with tender. The renewal of the same will have to be done by the agency before their expiry dates 17. The Electrical Contractor will be responsible for compliance of all statutory obligations under the factory Act, Contract Labour Act, Minimum wages Act, Contribution under the C.P.F., E.F.P.S. and ESIS Act in respect of his employees the rules and regulation of Contract Labour Act shall be binding on the agency. The MSEDCL will not be responsible for violation of by the Agency / Contractor / societies of these statutory rules and regulations. (6) 18. It is the sole responsibility of Agency / Contractor / societies to observe all above acts and regulations framed by the Government time to time along with amendments thereto. MSEDCL will not be responsible for violation of the above stated regulations/Acts etc. by the agency. The payment towards P.F. of each labour to the office of P.F. Commissioner is the agency’s responsibility. The company will not be responsible for the same 19. The employees of Agency / Contractor / societies will not be bound by MSEDCL, Service regulation as such they will not be entitled to for payment holidays and other facilities. 20. MSEDCL will not be responsible for any fatal or non fatal accident to the person/Employees of the Agency / Contractor / societies. 21. If any type of misconduct or adverse report against the performance of the Agency / Contractor / societies is reported to this office, the undersigned reserves rights to cancel the contract at any stage. The decision of the undersigned in this regard will be final and binding on the agency. 22. The general terms and conditions of MSEDCL for tender & work contract will be binding on the Agency / Contractor / societies. 23. The joining report along with list of employees of the contractor must be submitted to Incharge concern or to S.D.O. concern under intimation to this office. 24. All photocopies of relevant documents should be at the bottom of each page and all corrections, over writing must be duly initiated 25. The work shall be carried out strictly as per the instructions of the Engineer in charge of work. 26. The monthly payment of wages to employee shall be made in presence of company’s representative before Tenth of next month. 27. After receipt of duly recorded & certified bills & M.B. from the S.D.O/In charge concerned, the payment will be done by O&M Division, Akola (U) subject to availability of funds. 28. You will have to submit duty chart along with monthly bills and certificate to that effect that the wages are paid to the employees as per prevailing act and provisions of minimum wages act. 29. Sub letting of contract will not be allowed other wise the contract will be terminated forthwith and the security deposit will be forfeited. 30. Income tax and other applicable taxes will be deducted from the bills as per prevailing rules. 31. In case of failure to carry out the works during the contract period, MSEDCL will be at liberty to get the work done departmentally or from any other agency at agency’s cost and risk and amount will be deducted through the monthly bills. 32. Undersigned reserve the right to terminate the Tender/Contract at any stage without assigning any reasons there of. Moreover merely. Tender Submission eligibility criteria, does not entitle the bidder to claim the contract and no claims in this regard will be entertained. 33. All disputes differences arising out of or in connection with this awarding finalization of contract of contract, if concluded, shall be subject to the exclusive jurisdiction Akola court only. 34. Insurance to cover the accident risk of all of contractors labors/ workers be done by the contractor and copy of the insurance cover should be submitted to this office. In case of any accident/ injury to contractor worker while caring out the work at work site the entire responsibility will be of contractor and he will have to pay compensation as per workman’s compensation act 1963 as amended up to date and / or any other application in such cases. 35. In order to judge the contractors ability, performance, capacity, Reliability, Quality of work etc. M.S.E.D.C. Ltd may place the order in phases and contractor if fails in first phases the order for next phases can be placed with the next higher offer. 36. General Discipline: The Agency / contractor / Society & his employees shall maintain good character and decent behaviors with all concerned. They will not allow indulge in drinking liquor, entry of unauthorized persons and unscrupulous elements in the sub-stations and company’s premises. Any person behaving in a manner controversy to the above will be replaced forth with by the contractors Executive Engineer (O&M) Division, MSEDCL, AKOLA (u) (7) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO.LTD. O&M DIVISION, AKOLA (U) “Declaration of Bidder” I/We hereby tender for execution for the Maharashtra State Electricity Distribution Co. Ltd., (hereinafter referred to be “Company”) of the specified in the under written memorandum within the time specified in the clause E (Sectional) Memorandum Showing item of work to be carried out and in accordance in all aspects with the specifications, designs, drawings and instructions in writing and as per Annexed Conditions of Contract. MEMORANDUM A. General Description : Work contract for erection of outdoor circuit breaker and switch gear, and other related works with renovation of 33 KV Dabki Sub – Station Under O&M Division M.S.E.D.C.Ltd. Akola(U). B. Earnest Money : Rs.10,000/- ( Ten Thousand) C. Deposit (S.D) : 5% of the contract value. D. Time limit : Three months after placing order or as per Terms & Condition of order. Should this Tender be accepted, I/We hereby agree to abide by and fulfill all the terms and provisions of conditions of contract Annexed herein as applicable and default thereof to forfeit and pay to the Company the sum of money mentioned in the said conditions. Rs.______________ Receipt No._____________ dated ______________ from Maharashtra State Electricity Distribution co. Limited in respect of the sum of Rs. _____________ (The amount to be specified in figure and words) is hereby forwarded representing the earnest money deposit (The full value of which is to be absolutely forfeited to the company should I/We do not deposit the full amount of Security Deposit specified in the above memorandum in accordance with the clause “Security Deposit” of the said conditions, otherwise the said sum of Rs.____________________________________ shall be refunded.). Signature of the contractor : Address of the Contractor : Dated : Signature of witness : Address of the witness (With name) : Occupation of witness : Dated : The above tender is hereby accepted by me on behalf of the M.S.E.Dist.Co. Ltd. (8) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD Schedule “A” for Work contract for erection of outdoor circuit breaker and switch gear, and other related works and renovation of 33 KV Dabki Sub – Station Under O&M Division M.S.E.D.C.Ltd. Akola(U). Sr. No. 1 2 3 4 5 6 7 Unit Particular Erection of outdoor type circuit breaker and switch gear, including erection of CT’s/PT’s, Control box and control panel, 30V DC Battery Set with complete earthing, laying and termination power cable, Bus Bar erection with stringing work, and all other related works, renovation 33 KV Dabki Sub – Station as per standard method of construction and as specified in SE Akola’s latest schedule of rate effective from 1.10.07. Fabrication of structures and all other activity like cutting, welding, drilling hole of 33/11KV Gantry/Supporting structures such as Beams, cross arms, bracings etc. of required sizes and made out of M.S. steel sections (i.e. Channels, angles, flat, of various size.) with providing and painting of double coat red oxide paint and silver paint as directed by Engineer in charge at work site i.e. 33/11KV Dabki Sub Station. Providing and fixing of earth mesh made out with M.S. flat 50 x 6 MM weighting 2.4 Kg./Mtr. including excavation of trench of size 300 MM wide & 700 MM deep and fixing of earth mesh in it with cutting, welding, binding and connection to the earth pipe bolting etc. and back filling of trench complete as directed. Providing and fixing of earth electrodes of cast iron pipes of 150 MM dia, 3000MM long and 10MM thick with flat and clamp including excavation of earth pit and providing of charcoal/salt or batnovate powder etc. in approved specification of MSEDCL Akola(U) (complete job) Providing and fixing of best quality M.S.Nut and Bolts of assorted sizes as approved and instructed by Engineer in charge at work site i.e. 33/11KV Sub Station Dabki. Providing & fixing of Marshaling Boxes for 11 KV CT’s/PT’s, ACDB yard, & DCDB yard etc. Providing & fixing of 11 KV A) 2 core x 2.5 sq.mm. grade copper armored cables with laying dressing and B) 4 core x 2.5 sq.mm. clamping of control cables. . C) 12 core x 2.5 sq.mm. D) 19 core x 2.5 sq.mm. Rate should be quoted at the percentage of SE Akola latest sched ule of rate Per Kg. Estimated Quantity 2 complete Set (including 8 VCB set) Rate Offered percent of SE Akola’s latest schedule of rate 2,000 Kg. Per Kg. Per RMT 700 RMT Per RMT Each 10 Nos. Each Per Kg. 500 Kg. Per Kg. Per Set. 6 Sets. Per RMT 140 mtr Per RMT Per RMT 220 mtr. Per RMT Per RMT 500 mtr. Per RMT Per RMT 100 mtr. Per RMT Per Set. Signature of Tenderer Executive Engineer MSEDCL AKOLA(U) (9) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O & M DIVISION AKOLA (U) FORM OF PREVIOUS EXPERIENCE 1. Name of Address of the Contractor :- _____________________________________ _____________________________________ _____________________________________ 2. Particular of the Registration and class :- ___________________________________ of which registered. _______________________________________________________________________ a) In Company b) In other Govt. Department. c) License Number 3. Reference may be made to. 4. Previous experience in Railway, PWD, other Department and MSEDCL. _________________________________________________________________________________ ___ Sr. No. Name of the work executed Dept. Value of work 5. Any other information / Certificate contractor may desire to give. Place :Date :- Signature of Tenderer (10) MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTD. AKOLA (U). FORM OF GUARRANTY FOR THE WORK EE/Akl(U)/Tender/08-09/T - 1 To, The Executive Engineer, (O&M) Division, MSEDC Ltd., Vidyut Bhawan, 1st Floor, Ratanalal Plots, Akola(M.S.) Dear Sir, Having examined the above specification together with accompanying Schedules, the general conditions of the contract, and conditions applicable to Company’s Works Contract therein, I/We hereby offer to carry out the work described in the different sections of the said specification and schedule at the rate of entered in the attached Contract Schedule “A”. I/We, hereby guarantee the performance of our work in full conformity of your specifications and instructions, method of constructions and the particulars entered in the schedules attached to the specification and in accordance with the conditions of the contract applicable for Company’s Work Contract. Thanking you, Yours faithfully. Place: Date : (Signature of the Tenderer) (11) INSTRUCTIONS WHILE PUBLISHING THE SHORT TENDER NOTICE THE FOLLOWING MAY BE FOLLOWED CAREFULLY 1. The MSEDCL emblem should invariable published on the right had corner the top and it should be of size supplied by publicity department (15x15) 2. The Vacant space on the left had size of the emblem at the top should be utilized to display heading in this case Tender Notice. 3. The advertisement should not occupy more than tow column minimum space. 4. “Spacing Loading” while printing the matter should be kept minimum. 5. Spacing between tow lines of test mater should be kept minimum. 6. Matter should be printed in these points. 7. The word “MAHARASHTRA STATE DISTRIBUTION CO. LIMITED” should not repeated at the bottom, as the same is inserted emblem. 8. Telegraphic address & telephonic numbers date on which advertisement is issued should not be given in Adv. 9. At the end of advertisement only designation of the office is to be printed in “BOLD TYPE” lettering. 10. The language of the advertisement should be the same as that of newspaper. 11. One copy of the news paper in which tender notice is published may be send immediately to this office to enable this office to point out printing mistake if, 12. The test matter of the advertisement preferable should be 6,8, & 10 point for bold type for English News paper and 10 point & 12 point for Marathi & Hindi News paper, Due to non observance the instructions id extra cost involved the same will be made god by deducting the same from your bills as per Company’s procedures. Executive Engineer, O & M Division, MSEDCL, Akola. (U)