Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
Farm Walk
Foundation sponsored the
event in 2014.
College will have to pay
for insurance and liability
for the day. Trust account
will need to be set up for
FarmWalk 2015 sales
(FOLLOW UP with ROLF
AND KATHLEEN)
OR
Foundation, if contract
renewed, will cover
insurance and liability for
the Farmwalk 2015.
Foundation
Farm Land west of
Mason and
parking lot 7
The Foundation
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
Kiwanis +
Pony Ride
Person
City permits
Kiwanis –
They bring in
a $5,000
BBQ unit and
the enclosed
tent
PFU issued by
the college to
the individual
Kiwanis and
Pony Ride
Who will
Champion the
effort
Who is the point
person?
List all of the
activities
Describe the
terms of the
Agreement
Special event
insurance will
be arranged
What Campus
resources will
be necessary to
support the
activity?
Cash and
Tickets
TWO ENTRY
TICKET
booths ONE
GOING TO
LOT 8 AND
ONE AT
ENTRANCE:
Two lines at
front gate
(food ticket
and entry
ticket);
disabled
patrons table;
Equestrian
Center;
THREE
BOOTHS
SELLING
TICKETS
HORSE UNIT;
FRONT
GATE; FOOD
BOOTH near
the BBQ (old
chicken unit) - COLLEGE
TO PROVIDE
40 TABLES,
200 CHAIRS
Bookstore and
Foundation
will maintain
Cleanup of farm,
bathrooms at the
horse and goat units,
moving of fence lines,
to restrict movement
in certain areas,
electrical set up at
the food booth, choir
performance area
(near the food both) –
Also need
performance stage
and microphone here
Need microphone
and power fourplex at
the sheep unit for the
sheep shearer
Need bathrooms at
the horse unit and
goat unit “extra
stocked.” Need trash
cans, gondolas,
parking cones and Aframes and
approximately 80-90
signs made for the
event.
NEED ONE MORE
ELECTRICAL
COMING OUT OF
OLD M&O HANDLED
BY DJ TO MAKE
FLORIYA AND
LARRY RE;
FOUNDATION
CONTRACT
DOMINIC
REGARDING
ELECTRICAL
POWER AND
MICROPHONE
S AND CLEAN
BATHROOMS
Date for
resolution or
date to review the
effort beginning
taken.
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
What Campus
resources will
be necessary to
support the
activity?
Who will
Champion the
effort
Who is the point
person?
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
booths under
trees in front
of old M&O
facility
ANNOUNCEMENTS.
NEED
MICROPHONE
(PLANT FACILITIES)
NO Vintage
Fair on this
day. Block off
parking lot 8
just for use of
vendors and
handicapped.
Food Service Site
1
Foundation or the College
/ Enterprise Operations
(Larry)
Kiwanis –
SOLE
selling rights
FarmWalk
2016
possibly
handled by
the college
(Dominic
and Larry)
Near the Chicken
coop
Need electrical
power for
Refrigerator And
Generator
provided by
Kiwanis ;
Mr. Watson
City Health
Inspector
1234 North Hill
Street;
Northridge, CA
91244
123-123-1234
BBQ will be placed
on NORTH side of
El Rancho Rd in
front of old brooder
house
Los Tor
Mexican
Restaurant
(818) 882-3080
Nicholas
Montano
(Larry to tell
them ONLY
tickets; no cash
purchase)
Kiwanis will
provide copy
of insurance
certificate. –
Lee has
discussed
with Kiwanis
Fire Permit
Health Permit
Must be in our
hands by
February/Marc
h to be sent
directly to Larry
Kraus.
50:50 split on
the net.
They will use
tickets
Will write on
each ticket
where it was
received:
50:50 split on
the net . All
receipts
itemized and
provided to
the
Foundation.
Electricity for
refrigerator and
freezer Plant
Facitlies needs to
know two 10 amp
cords each with a
gang box holding 4
plugs. This is
documented in the
permit to the
college.
2 power lines each
with fourplex. 20
amp each.
Other supplies
needed: NONE
Confirmed: DEC 1
meeting
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
Safety and first
aid station
LA County Sheriffs Lost
Hills Station Volunteers
patrol the area. Two
mounted police.
We need two FIRST AID
STATIONS: (GOAT UNIT
DORM AND THE HORSE
UNIT STALL)
SIGNAGE NEEDED FOR
FIRST AID STATION.
They bring their own
supplies and
Foundation/FARM WALK
pays for this labor (about
$500 total)
Radio at
Sheriff’s if
emergency.
Safety
security plan
developed
by Paul
Nieman and
Dept
Guerrero.
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
Who will
Champion the
effort
Who is the point
person?
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
Lee to create map
of location of all
events
a. Goat unit
b. Horse
unit stalls
What Campus
resources will
be necessary to
support the
activity?
Al Guerrero will
develop the
numbers. Need
to know by
Mid-February
in order to
market and get
volunteers
needed.
FarmWalk paid for
safety to be present.
Sheriffs and Cadets
must be present for
the full day. Larry will
contact and relay this
message.
Discussed At:
December 1 meeting
Adult and
teens can
volunteer but
groups of teen
must have one
adult present to
volunteer.
Re-Training
session will
be
scheduled
through
M&O Paul
Nieman to
schedule
.
Pony rides /
Reptacular
Animals
ASO Boots and Saddles
sponsors
Lee to contact for
permit; MUST BE
SUBMITTED no later
than February 1.
Reptacular
Animals;
PO Box
15972;
North
Hollywood,
CA 91615
Equestrian Center
Horse Unit
Paddy Warner
and Betsy
Connelly
No special needs
Safety or ADA
compliance?
None – just
height or weight
restriction
Lee to contact
Paddy and
Betsy to
remind them
of their Need
to contact
pony rider to
Lee to follow
up they have
use of permit
and
insurance.
They have
their own
insurance
and license
with the city.
Proof of
insurance and
license needs
to be on file
by February 1
Application
process
submitted by
the vendor.
Ticket ONLY.
NO Cash
collected at
horse unit for
pony rides;
Bookstore and
Foundation will
maintain booths
under trees in front of
old M&O facility
WELLS FARGO
VOLUNTEERS AT
HORSE UNIT TO
SELL TICKETS FOR
PONY RIDES AND
ENTERPRISE
OPERATIONS
TO BUY FIVE
LARGE FOLDOUT CARAVAN
TENTS AT BIG
FIVE AND 20
SMALL TENTS.
DOMINIC
WILL ASK
JERRY in
DISCUSSED AT
DECEMBER 1
meeting
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
Need this information;
Mt SAC or Cal Poly
Pomona instructor or
Kaitlyn Sheep Shearing
22569 Pacific Street
Apple Valley, CA 92309
kaitlinrickerl@yahoo.co
m 760 559-8995
Parking
Lot 7, 8, and 9
ADA parking
locations
Paul N to identify
Hiring for
services
through
Plant
Facilities –
no permit,
just an
FOF
coordinate
d through
Plant
Facilities
Must provide W-9;
fill out vendor
contract form
which Lee will
provide to them.
Lee will confirm
commitment
with sheep
shearer.
Dominic will
follow up with
FOF so pay can
be issued at
Farm Walk
2015.
Lot 7 = General
Public
Lot 8 = Vendors
and Disabled
Lot 9 – Equine
Vendors only
Sign Needed:
For your
convenience,
please pay
entry fee here.
Larry/Brian to
create. Lot 8
will be manned
by
people…studen
t volunteers.
SNOW CONES.
Does this
event
require
insurance?
Yes. They
have to
provide it
with the
vendor form.
Larry to
notify Brian
about need
for signage.
PURCHASE
OF FOUR (4)
CLOTH
SIGNAGE
BY
ENTERPRIS
E BY
FEBRUARY
No permits
needed.
Confirmed!
FOF
PROCESS
Who will
Champion the
effort
Who is the point
person?
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
make sure
proof of
insurance is
here by Feb 1
Sheep Sharing
What Campus
resources will
be necessary to
support the
activity?
No Cost….free
$30
CHARGED
TO SHEAR an
animal
Receiving to
confirm the
count of tents.
Electricity needed;
Microphone and
Speakers; Plant
Facilities reminds
us that this activity
needs to be listed
on the permit which
it is.
Sign at
Olympic:
Vendor and
ADA accessible
parking only.
Charge $10 if
public wants to
park there as
preferred
parking.
Bank personnel will
be supervised by
Candy Van’s
operation? Please
confirm
.
Lee confirmed.
Wells Fargo
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
ADA compliance
walkways
Paul N
Fencing
walk will
take place
two weeks
before the
event with
approval
with Paul
Nieman.
Week of April
20… Nieman
meeting to
confirm fences
Floriya will
post on the
FOUNDATION
website the
locations of
ADA parking
locations for
FARMWALK
Future Farmers of
America
4 high schools (Canoga,
Sylmar, Santa Paula, etc)
Displayers
should be
given
badge that
authorizes
them to be
there.
.
FLORIYA WILL
MAKE THE
BADGES FOR
THE
VENDORS –
100 ONLY
Snow cones
Boots and Saddle
Boots and
Saddle will
provide their
own snow
cone
machine.
Electricity
needed.
Equestrian Center
DEPARTMENT
INFORMATIONA
L BOOTHS
VARIOUS PROGRAMS,
like Chemistry; Ag; Auto;
Physics; Encore; Music
department
Informationa
l booths…
volcano
eruption;
slime;
El Rancho Road in
front of Parking lot
8; New Chicken
Unit; New Beef
Unit
Health permits
for
miscellaneous
food
products….
Bruce will find
out if food
permit is
needed for
ASO clubs.
Each group
brings their
own tables
and chairs.
Canopies will
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
What Campus
resources will
be necessary to
support the
activity?
Who will
Champion the
effort
Who is the point
person?
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
Lee will
coordinate with
Paul accessible
parking to lot 8
November 18
meeting update
Bookstore and
Foundation will
maintain booths
under trees in front of
old M&O facility
Potential
voters here.
NA
Kathy will put
together list of
vendors. Give
deadline.
DECEMBER 15 I3
DEADLINE AND
LEE WILL NOTIFY
ALL
Master
Permit….AL
L must be
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
CA Women of Agriculture;
CA Dairy Council,
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
What Campus
resources will
be necessary to
support the
activity?
Who will
Champion the
effort
Who is the point
person?
Hay barn
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
be provided by
Blumenthal.
Lee to contact.
billboards;
INDUSTRY
INFORMATION
EXHIBITS
Insurance
Who will provide?
listed in the
permit. Lee
to list every
department
with info
booths
Everything is
free.
Master
Permit….ALL must
be listed in the
permit. Lee to list
every industry with
info booths LEE
NA
CONFIRMING ALL
NON-PROFIT
GROUPS TO BE
LISTED ON
PERMIT.
Equestrian Shows
Live music
Drill Team and Horse
Shows and other
demonstration activities
Paddy
Warner and
equine
faculty
Two outside
arenas.
Sign of release
form who will
be there doing
stuff.
Limited
liability
NONE
NEEDED COZ
IT IS PART OF
CLASS.
Next to BBQ on
LA County HS
Kathy to
send
electronicall
y the release
form.
DONE.
KATHY TO
CONFIRM
RETURN OF
RELEASE
BY PONY
PEOPLE BY
DEC 15.
Needs to be
NA
PA system and
microphone….NON
E NEEDED. They
have their own.
Confirmed!
No charge and
Electricity, platform
Update on
November 18
please
Must provide
Update on November
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
lawn in front of old
Ag Sci building
EATM
Moorpark
College
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Internal Cash
Procedures
Tickets
Cash
Credit cards
on the permit
requiring two
risers from
PAB and
microphone.
School choir, not
a band
Exotic Animal Unit
Who will
Champion the
effort
Who is the point
person?
no cost to
college
for performers,
microphone,
speakers
their own
system.
Confirmed. We
need to just clean
the area of animal
poop.
Water Stations
Candy Van / Holly Hagan
Site safety issues
Paul Nieman to develop
Boots and
Saddles
Foundation
Senior cash
Sean
received
overtime last
year
College bookstore
Not selling
anything this year
Holly – Handles
Horse Unit
tickets with
TWO Wells
Fargo
Volunteers
Candy Van –
Handles front
gate tickets
with EIGHT
Wells Fargo
Volunteers
ROTATING
TWO WELLS
FARGO
VOLUNTEERS
(AM AND PM)
AT THE BBQ
SELLING
TICKETS
TWO WELLS
FARGO
VOLUNTEER
S (AM AND
PM) AT THE
ENTRY TO
PARKING
LOT 8
18 from Lee to
confirm entertainer’s
name acquired
Put on the master
permit.
Kathy and Lee
to work on
obtaining
donated water
Bookstore
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Describe the
terms of the
Agreement
for the Arts….
What Campus
resources will
be necessary to
support the
activity?
Lee to Follow up;
bottled water to sell
and mister Still
following up on this
DISCUSSION
CONFIRMED WITH
LEE AND HOLLY
DEC 8
Paul Nieman to
develop
ASO:
Volunteer
help for
selling of
water at
Water
Station,
Snow Cone,
and cash
managemen
t at Pony
ASO must
obtain an
approved
fundraising
application for
the event
Plan for the
collection of
ASO funds
must be made
Matrix for Special Events
Type activity
Worksheet: FARMWALK 2015
Who will sponsor
the Event?
Name of
organization?
Location of
event?
Contact
information?
College
Foundation
ASO
Is this an outside
or internal hosted
group?
Are there any
special needs to
be provided?
Including address
if outside
Organization who
will provide the
service
Safety
ADA compliance
Insurance
Who will provide?
Permits required
Fire Permit
Health Permit
Movie License
Permit for Use
Describe the
terms of the
Agreement
Internal Cash
Procedures
Tickets
Cash
Credit cards
What Campus
resources will
be necessary to
support the
activity?
Who will
Champion the
effort
Who is the point
person?
Date for
resolution or
date to review the
effort beginning
taken.
List all of the
activities
Rides
Operations
Control Center
Updated:
Need radios for
communication
DECEMBER 1, 2014
December 16