Draft: Invitation Letter to Design and Operational Strategy Committee (from Vicki)
Dear
Thank you for considering Dr. Grossman’s request to serve on the Campus Transformation
Design and Operational Strategy Team (DOST). The primary task of this team is to establish
the guidelines for the North Clinical Campus, encompassing both the Kimmel Pavilion and Tisch
Hospital. It is essential that the end product of this planning effort results in one integrated
facility.
Progress to Date
The Campus Transformation Steering Committee has been working for the last 10 months on
the master plan and a long term strategic plan for the NYU Langone Medical Center that will
make us a world class integrated, patient centered, academic medical center. The Committee
has ratified a set of Guiding Principles for the campus transformation work that we have
attached for your reference. DOST will focus on the functional components identified by the
Committee. Each of these components becomes a functional committee comprised of DOST
members (some members may be on multiple committees). They are:





Patient experience continuum (patient centered care)
In-patient beds
Procedure suites (operating rooms and interventional)
Ancillary services
Non-inpatient beds
The Campus Transformation Steering Committee continues its work determining the functional
areas that will be included in the New Kimmel Pavilion.
Project Definition: Role of the Design and Operational Strategy Team
We are now ready to embark on the next phase of the project – defining how the Kimmel
Pavilion and the North Clinical Campus will operate to achieve the vision embodied in the
Guiding Principles. In a series of work sessions facilitated by the consultant team, DOST will:
 Review benchmarks and trends from other top medical centers and discuss their
application to our own
 Consider what best practices and operational changes are most appropriate
 Set goals for performance outcomes
 Establish design and operational guidelines for the major functional areas
 Set underlying assumptions regarding space use as a basis for further work
 Determine user group participation
Meeting Schedule
As the work of the Design and Operational Strategy Committee is critical to the success of the
campus transformation, we are asking you to make a significant commitment of time and focus
to this effort. Every other week there will be a series of six 2-hour user group meetings over a
2-3 day period, one for each of the functional committees and a full committee meeting to
review progress to date. These are the weeks in which the meetings will take place:




Week of April 27
Week of May 11
Week of June 1
Week of June 15
A detailed schedule of meetings will be issued shortly. A kick-off meeting for all DOST
members with the Campus Transformation Steering Committee is currently being scheduled.
Programming Phase: User Groups
Upon completion of DOST’S Design and Operational work, the Programming work will begin. A
larger set of User Groups with broader staff participation will work with DOST and the
consultants to draft the space program. DOST will continue to participate in this phase as
guardians of the operational and design guidelines, and will keep the work focused and ontrack.
These User Groups will provide an “on the ground” perspective to inform the drafting of a Space
Program that will translate the Design and Operational Guidelines for each department into a
room-by-room space program for the Kimmel Pavilion. DOST will deliver the Space Program to
the North Clinical Campus Committee. The North Clinical Campus Committee will, in turn,
review the recommended Space Program and submit a final Space Program to the Campus
Transformation Steering Committee.
We anticipate that the User Groups will meet in three to four rounds of work sessions (every
three weeks) during the following weeks:



July 6
July 27
August 17
During these weeks, each User Group will meet for two hours. The Design and Operational
Strategy Team will meet once to review the progress. These wrap up sessions will provide the
opportunity to present and discuss the week’s progress, address conflicting ideas, and
determine which issues need further consideration by the Campus Transformation North Clinical
Campus Committee.
We recognize the magnitude of this commitment and the impact it will have on your schedule
for the coming months. We will make every effort to make the meetings productive. We will
send detailed agendas outlining particular issues to be discussed with background information
in advance. We expect you to bring colleagues with the expertise to address each issue, and/or
conduct off-line discussions in preparation for the meetings. Decisions and discussions will be
structured to move the work expeditiously forward.
Your participation is critical to the success of this project. We hope you will join us and become
part of the exciting transformation of NYU Langone Medical Center. Please contact Helen
Capdevila in my office if you unable to devote the time required because of other work-related
responsibilities.
We look forward to seeing you at the kick-off meeting and subsequent work sessions.
Sincerely,
Vicki Match Suna, AIA
Vice Dean & Sr. Vice President
Cc: Bernard Birnbaum, MD
Pamela Hoar, RN