A&M LIBRARY SYSTEMS COMMITTEE
Edmon Low Library
February 20, 2009
10:00 a.m. – 1:15 p.m.
Attendees
Jolene Armstrong
Jenny Duncan
Beth Freeman
Bettye Black
Sheila Johnson
Rod McAbee
Connors State
OSU-Inst of Tech
OSU-Tulsa & CHS
Langston
OSU-Stillwater
OSU-Stillwater
Anne Prestamo
David Robinson
Sharon Saulmon
Evlyn Schmidt
Kim Seagraves
OSU-Stillwater
OSU-OKC
Rose State
OPSU
OSU-Stillwater
Agenda
I. Consortium Issues – A&M Library System Committee
A. Approval of Minutes of May 30, 2008
The minutes were approved as stands.
B. Next Meeting
The next meeting is tentatively scheduled for Friday, September 18. Prestamo suggested that
Seagraves schedule it via Doodle.com. It was agreed we would try video conferencing for the next
meeting. The thought was that if it works, we could try it for every other meeting in order to save travel
time and cost.
C. AquaBrowser
Prestamo demonstrated the latest ‘version’ of AquaBrowser with the five OSU campuses incorporated.
http://boss.library.okstate.edu/. She explained that a lot of work had been involved and there were still a
few bugs. Prestamo will send updated URLs to the OSU campuses.
D. Summons (AKA Library Beta) project
Prestamo distributed two handouts on the Summons project. See Appendix A. OSU-Stillwater had been
a silent partner with Dartmouth starting in November 2008. Summons is not yet a fully developed
product. It indexes several very large databases. Prestamo thought one possibility may be to use
AquaBrowser as a front end to the huge Summons database. She spent quite a bit of time
demonstrating Summons.
E. ILLiad upgrade to combined server
Seagraves briefly reported that Taylor Strong is building a combined SQL/ILLiad server. He will work
with OSU-Tulsa, OSU-CHS, and OSU-Stillwater to determine a date to migrate.
F. Other Items
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Freeman asked that Voyager queries be added to the A&M website. Seagraves is going to ask Josh
Boren in her office to do so.
II. Voyager Issues
A. Voyager knowledge depth - Cinda Lovekamp, Josh Boren, Suminda Mapitigama
McAbee mentioned that Cinda Lovekamp, Josh Boren, and Suminda Mapitigama in the OSU-Stillwater
Library Systems office were learning various aspects of Voyager in order increase redundancy and
depth of knowledge. Boren and Mapitigama were introduced at the start of the meeting.
B. Backup update
McAbee reported that the Voyager server was managed by a new OSU-Stillwater IT team and they
were doing a good job so far. They are in the process of implementing Oracle transaction logging to
occur every six hours. They will continue to do a full backup each Friday night.
C. Voyager 7.0.3 – May 20, 2009
Seagraves distributed a handout on the upgrade to Voyager 7.0.3. See Appendix B.
III. Organization Updates
Rose State
Saulmon reported they started a Friends of the Library organization and had a book sale. They also
started a Student Club. She is concerned about the budget. Microfilm was canceled. She doesn’t
have her official FY2010 budget yet.
Langston
Bettye Black said she also has budget concerns. They would like a new professional position on the
Tulsa campus, but probably will not get it. Their new Allied Health building opened this semester. Note
– Bettye mentioned after the meeting that their library director position is open.
Connors State
Armstrong reported Rigney is in charge of the HLC review and this is taking priority. Armstrong is
advisor to Phil Beta Kappa. They are working on a weeding project. Their accreditation visit will be in
Feb 2010. They are losing employees to the VA center in Muskogee. Haven’t heard what their budget
will be. They may try to do a little renovation.
OSU-OKC
Robinson said he is busy with accreditation. Their onsite visit is Feb 2010. The budget will be putting
some projects on hold; carpeting, shelving, and a ‘smart’ study room. They now have an IT person
assigned to the library and are pleased with the results.
OSU-Institute of Technology
Duncan reports they may go tobacco-free on campus in 2010. They put in a coffee shop in September
2008 and included student input on design. They are looking at purchasing e-audio books. Thinking
about starting a Friends of the Library organization. The library now has four Macs and 22 PCs. Mac
usage is increasing.
OSU-CHS
Note – Freeman gave me an electronic copy of her CHS and Tulsa report.  kjs
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Funding for OSU Medical Center was finally approved by OK Legislature. St. John’s Hospital will
manage the OSU Medical Center. The Kaiser Foundation pledged 7 million per year for 5 years.
American Osteopathic Association has granted OSU accreditation for next seven years. The
Oklahoma legislature approved increase in class size from 88 to 115 over a series of years.
Ground breaking for the new Forensic Sciences building was held on February 20, 2009. It will be five
floors. The first two floors will be occupied by City of Tulsa and the State Medical Examiner. OSU We
will have forensic labs and offices for the Forensic Science Department on the 3rd or 4th floors. There
is no funding to complete the 5th floor at this point.
The CHS Library purchased 29 new study carrels in August, located one floor above the library.
CHS Library staff are working with OU Medical Library in OKC on an “Oklahoma Go Local” project
funded by a $ 25,000 grant from the National Library of Medicine.
CHS staff are preparing to host the SCC/MLA Conference in Tulsa this October 16 -21. 200 plus
medical librarians will attend from a 5 state region.
Linda London is making a presentation on Medical Books to Malawi program in May at the MLA
Conference in Hawaii. The CHS Library is supplying medical reference books to a hospital in Malawi
and our librarians are training a volunteer who works at the hospital to search medical databases.
I met with Vice President Goodson about the FY 1010 budget this past week. CHS will be cutting
“fat”, probably people. She anticipated that library staff will not be cut.
The DynaMed Evidence Based Medicine database is now available for all members of the Oklahoma
Osteopathic Association through Ebsco. This database is also available to academic medical libraries
and all hospital libraries in Oklahoma.
OSU-TULSA
Instant messaging for reference service was implemented in January 2009.
A Document Delivery Service for faculty and students was implemented in December 2008.
A link to library resources was established on Desire to Learn for Tulsa courses in February. We plan to
Taylor the links to specific resources for each course later. Dona Davidson has been working with Roy
Digler, who is assisting us with this project.
We began a library blog on the library web page this past Fall, to update students and faculty about
resources and services in the library.
Our library hope page was revamped to make it more user friendly.
We are now placing a “OSU-Tulsa Library Research Tip of the Week” in the weekly online Student
Newsletter.
The Library sponsored a lecture and book signing for OSU adjunct faculty
Najwa Raouda this past Fall. Her book, The feminism Voice of Islam in America.
Our Fall Tulsa Faculty Research Excellence speaker was Dr. Bin Liang, who lectured on his research
on the Tulsa Drug Court. Our next Lecture is scheduled for April 15, 2008. Dr. Laura Belmonte will
deliver a lecture on her recent book Selling the American Way.
We developed a web based library survey which will run for two months on the library’s web page.
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We developed a Oklahoma Route 66 web page for the National Parks Service Route 66 Corridor
Preservation Program this year on our website, and expanded the Finding Aid for the Michael Wallis
Route 66 Research Collection, which can be found on this web page. The collection is housed in about
forty archival boxes.
I will be attending the ACRL annual meeting in Seattle in March 12 – 15.
I have been asked to prepare a 7% budget cut for the library. The Tulsa Campus has implemented a
hiring freeze. The Tulsa Campus does not anticipate a layoff at this time.
We will receive additional space for the library in the Main Hall after the Oklahoma Chamber of
Commerce Export Assistance Center vacates space in the Main Hall two years from now. I plan to
move Technical Services and Archives into this space, after it is remolded.
Teresa Miller has developed a web presence for Writing Out Loud and has almost 20 programs on the
internet. www. writetv.okstate.edu
OPSU
Schmidt said she doesn’t have her budget, but hears through the grapevine it might be an 11% cut. No
vacancies at this time. OPSU successfully completed the NCATE, teacher education, accreditation in
Nov. 2008. She is currently working with OPSU committees preparing for the Higher Learning
Commission accreditation visit in Nov. 2010. One of her librarians received an ACRL scholarship to
attend the conference. They are working with Langston and ECU on an AT&T Information Literacy
project. They have had trouble getting enough participants. OPSU will have six laptops to circulate in
the library starting March 2. Waiting for some furniture, Hope to do some remodeling. Working on
starting a Friends of the Library.
OSU-Stillwater
Johnson reports she has been told the library the library might get a flat budget. GWLA got together
and wrote publishers encouraging them to minimize inflation in these bad budget times. It’s likely the
library will have its first cancellations since ’97. There’s a potential 10% cut in the materials and travel
budget, but it’s not set in stone yet. No hiring freeze, yet. The library most recently celebrated OSU
authors. There is a link on the website. http://www.library.okstate.edu/news/Celebratingbooks/index.htm
Johnson is hoping to have Neil deGrasse Tyson for the fall FOL dinner; waiting on funding. Renovation
will be occurring on the 2nd floor, west end, to accommodate Oral Histories. They had a press release at
the Oklahoma capitol announcing the “Women of the Oklahoma Legislature Oral History Website.” The
library recently accepted botanical drawings by Bellamy Parks Jansen.
Phillips Theological
Shapoval could not attend the meeting, so she sent her report via email.
Short List of What We’ve Been up to in 08-09
ATS site visit: The past 2 years has seen intense involvement from the library to prepare us for our 10
year visit from the Association of Theological Schools (ATS), one of our primary accrediting bodies.
E-Reserves: Over the past year we have developed an experimental system to test our ability to offer
e-reserves as an in-house service to faculty. We will be ready to offer the service in full for Fall 09-10
TLM: Last October the library participated in Theological Libraries Month. This is an event that
promotes awareness of the services of theological libraries in their communities.
Grant: The library received a grant from the Beasley Foundation to renovate the Rare Book & Archives
room. This will continue for 2 years.
Information Literacy: We are continuing to expand our instructional services to the PTS community of
users.
Outreach: We are participating in community outreach through our connections with OCCJ and Tulsa
Metropolitan Ministries.
Policies: We are re-vamping our collection intensities charts, faculty material selection system, and
services policy
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Technology: We are implementing Journal Finder
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Appendix A
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Press Release
January 19, 2009
Serials Solutions Pioneers New Discovery Service, Addressing Libraries' Most Critical
Need
The Summon™ unified discovery service searches physical and digital together
A revolutionary new service from Serials Solutions, supported by industry heavy-weights
ProQuest and Gale, will create Google-like searching of the full breadth of content found in library
collections -- from books and videos to e-resources at the article level. The Summon™ unified
discovery service addresses what research shows is a fundamental barrier between libraries and
users: a simple, obvious starting point for searches. The Summon™ service is in beta with
academic libraries throughout North America and will be available for purchase later this year.
"This is what libraries have been dreaming of. What Google does for the Worldwide Web, the
Summon service will do for libraries," said Jane Burke, Vice-President, Serials Solutions. "It's a
transformation in library service that addresses our community's most pressing need: a simple entry
point to the vastness of library collections. One search box, one results screen, one path to the best,
most credible content."
The Summon™ service's library-branded search box will eliminate the confusion users have in
finding a starting point for their research, making library collections simple to use and understand.
Users will enter their search term and the service will return - nearly instantaneously - a list of the
physical and digital materials that are appropriate for them. From this relevancy-ranked list, they
will be able to click through to full-text articles, but also find the books, specialty research and
bibliographic tools, and services that will propel their research.
The Summon™ service goes beyond federated search and leap-frogs next-generation OPACs by
searching the library records as well as a full-complement of electronic content - at the article level
- all together. It's the result of Serials Solutions' unique combination of assets and expertise,
enabled by the participation of the industry's leading content providers. The lead participants are
Gale and ProQuest - including ProQuest's lauded CSA and Chadwyck Healey brands. Additional
participants are Springer, Taylor & Francis, Sage Publications, and an extensive, rapidly-growing
list of the world's most prestigious publishers.
True to Serials Solutions tradition, the Summon™ service is designed with library needs in mind.
It's hosted, making it nearly effortless to implement and easy to support with low impact on library
staff. It's also built with an open API so that it can be integrated with existing library Web sites or
campus systems.
The Summon™ service is being developed in close cooperation with library beta partners. Cyndy
Pawlek and David Seaman of Dartmouth College Library comment that the Summon™ unified
discovery service "holds great promise in getting us to our goal of having a simple, speedy,
customizable interface that unifies the breadth of our scholarly material -- whether that material is
owned, subscribed to, freely available or able to be borrowed." Anne Prestamo, Associate Dean for
Collection and Technology Services, Oklahoma State University Libraries, adds "We see the
ground-breaking scale of the Summon™ initiative as a unique opportunity to streamline the
discovery-to-delivery process for our users. As a result, it allows us to maximize the return on our
substantial investment in full-text content and authoritative databases."
To learn more about the Summon™ unified discovery service, visit
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http://www.serialssolutions.com/summon.
© 2008 Serials Solutions. All rights reserved.
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Appendix B
A&M Position Report
Kim Seagraves
February 20, 2009
Voyager 7.0.3
o
Ex Libris will upgrade our server to Voyager 7.0.3 starting May 20, 2009. They estimate it will take
three days. Voyager will be down during the upgrade.
o
The Voyager staff clients should be upgraded during the downtime.
o
You must upgrade the clients to 7.0.3 prior to using Circulation Offline Charge (if you plan to use it).
The 6.5.3 version of Offline Charge will not load into the new system after the upgrade. Offline Charge
is the built-in Circulation feature that allows you to charge or renew items even when the Voyager
server is down.
o
We do not have to upgrade the Oracle ODBC clients.
o
The new WebVoyage is quite different.
o From the Ex Libris website:
 WebVoyáge Features with Voyager® 7.0.3:
 Java application
 New look-and-feel
 Greater flexibility
 Conforms to new Web standards
 Contains Javascript and Cascading Style Sheets (CSS) for greater functionality
and appearance control
o
After the upgrade, you will have two catalogs functioning: “WebVoyage Classic” and the new
WebVoyage 7.0. But, only one will be the default for the public. I’ll need to know by April 20
which you want as the default.
One option is to come up on “WebVoyage Classic”. Then, you can slowly make modifications
and preview your new WebVoyage 7.0 site. I can switch to your new WebVoyage 7.0 when you
are ready.
o
A list of live 7.0.3 websites is located at
http://www.exlibrisgroup.org/pages/viewpage.action?pageId=13764440
Use your Ex Libris Support username/password to access the site.
o
Voyager 7.0.3 manuals are located on my FTP server at
ftp://c-sys-kim2.library.okstate.edu/7.0Documentation/
You might consider using them online because they are searchable PDFs (and saving on printing
costs.)
o
Useful Ex Libris website - Road to 7.0.3
https://support.endinfosys.com/cust/voy/upgrade/7.0.3/index.html
o
Many emails will be sent to OKAMLIB-L as the upgrade gets closer. 
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