533578560, March 7, 2016
RFQ Questions and Answers
CCJPA/Caltrans Answers to questions provided by Prospective Contractors by email by
May 22, 2009, and at the pre-submission meeting on May 27, 2009
ISSUED: May 29, 2009
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Answers are organized under the following headings
1.
2.
3.
4.
5.
6.
7.
Qualification Submissions Process ........................................................................................... 2
Technology ................................................................................................................................ 4
Funding ...................................................................................................................................... 9
Contracting and Performance ................................................................................................ 10
Scope of Project ...................................................................................................................... 12
Railroad Partners .................................................................................................................... 13
Miscellaneous ......................................................................................................................... 15
Answers are in italics. Acronyms used in this document are defined in the RFQ document.
The CCJPA and Caltrans will not provide answers to any further questions until the
Qualifications Submissions have been submitted by June 22, 2009.
CCJPA and Caltrans reserve the right to publish further documents or updates to the current
one to provide additional information to Prospective Contractors.
Traffic (Mbps, uplink and
downlink)
Figure 9 on page 51 in the RFQ document had incorrect labels. The figure below displays the labels correctly and
Prospective Contractors should refer to this version of the figure.
10
9
8
7
6
5
4
3
2
1
0
Safety
Operational
ROW cameras
Passenger Internet
Access
Phase 1/2 Phase 3 Phase 4/5 Year 5
1.
Qualification Submissions Process
1
Can the questions be submitted 1 week following the pre-submission meeting, since more
questions may come up after that meeting?
No more questions are accepted beyond May 22, 2009, with the exception of those presented at
the May 27, 2009 Pre-submissions meeting.
2
Can the response to the RFQ be extended by at least 2 weeks?
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RFQ statement: “June 22, 2009 3:00 pm PDT Qualifications Submissions from Prospective
Contractors are due”
Issue: As CCJPA points out in the RFQ, the Contractor needs to form a team from respective
fields to cover this project that requires various expertises. To form such a team, however,
vendors must, at least, follow the process of (1) find potential partners, (2) evaluate the
potential partners, (3) negotiate the contracts, (4) execute the contracts, and (5) create a
proposal together. To successfully complete this process, the due date of June 22 nd is not
reasonable and realistic. If this due date is not extended, the potential Contractors will be
limited to those who already have a team. This will force CCJPA to have only prejudicial
choice(s) and prevent CCJPA from successful selection of a team consisting of “best-suited
equipment vendors, application developers, construction and electrical contractors, fiber and
cellular carriers, and system integrators” as said in the RFQ. Plus, normally the RFQ or RFP sets
the due date of proposal for three (3) or four (4) months after the release date.
Question: Can CCJPA extend the due date to September 10th (Four (4) months after the release
date of May 11)?
No extension of the RFQ Submittal deadline is being considered.
3
RFQ statement: “the Contractor shall establish working relationships with best-suited
equipment vendors, application developers, construction and electrical contractors, fiber and
cellular carriers, and system integrators as needed to bring in the necessary expertise.”
Issue: As pointed out by CCJPA, the Contractor needs to form a team from respective fields.
However, the team members are likely acting in such different fields that they will face a
difficulty to find the “best-suited” partners. This will cause CCJPA to miss a chance to have a
potential best-formed team(s) in its option.
Question: a CCJPA act to send out an inquiry to vendors that they can fill in what field of
partner(s) they are looking for, and set up a match-making opportunity afterwards? We believe
this is a necessary step for CCJPA to have best teams in its selection process
The CCJPA and Caltrans do not provide a venue for vendors to establish working relationships
and they are not in a position to accept such responsibility. The Pre-submittal meeting has
provided an opportunity for vendors to interact and the list of participants is available on
Capitol Corridor’s website. CCJPA and Caltrans suggest that Prospective Contractors build upon
existing relationships or research the industry where particular vendors have established
leading solutions.
4
Can a vendor respond to Phase 1 and 2 only and still be accepted?
No, CCJPA and Caltrans expect a Qualification Submission that covers all Phases from all
vendors.
5
Can you provide in your website where we can list our names for those who are interested in
looking for partners?
The CCJPA has posted online the list of attendees of the pre-submission meeting to facilitate
communications among interested parties. Capitol Corridor’s website is
http://www.capitolcorridor.org/aboard_the_train/wi_fi.php/
6
Do you have a list, contact info, of those who have received the RFQ that are considered Prime
Contractors? If not, is there a central location that lists everyone who has received the RFQ?
Reason: Trying to figure out the best way to team with a traditional "Prime Contractor"?
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No, CCJPA does not maintain such a list and the file downloads do not require registration.
7
Will this meeting audio be on the website also?
Yes, it is along with the accompanying slides at:
http://www.capitolcorridor.org/aboard_the_train/wi_fi.php/
8
Will you provide a list of attendees at today's meeting?
The list has been published on CCJPA’s website, with the exception of participants who opted
out. The list includes webinar participants as well. The file is available at:
http://www.capitolcorridor.org/aboard_the_train/wi_fi.php/
2.
Technology
1
It appears that CCJPA envisions utilizing the Wi-Fi network to be the last mile delivery platform
(or the air interface) for the end-user (passengers). It’s described in the RFQ that the Wi-Fi
based delivery network will be fed by 2 UMTS/HSPA and 2 EVDO wireless modems per train
(as cellular/PCS data backhaul). To accomplish that, there will need to be an application server
(like a Media Gateway) managing the protocol and messaging translation between the 3G
wireless modems and the Wi-Fi air interface that the end-user devices will talk to. Has CCJPA
received feedback from technology partners with respect to existence of such technology and
if, yes, are there preferred such technology providers?
There are technologies and providers that can support this functionality but none are
preferred.
2
Page 34 mentions supporting IEEE 802.11b, 802.11g, and 802.11n coverage in all cars. Is
802.11a client support not needed and if so, can we proceed with the assumption that all incar and stations APs will utilize only 2.4GHz radios and antennas for IEEE 802.11b, 802.11g,
and 802.11n client connections?
802.11a client support is not needed. Only 2.4 GHz-based Wi-Fi access points are needed.
3
RFQ statement: “Connect each car to the next one through an In-Vehicle Data Network (IVDN)
that includes both wireless and wireline links for redundancy and supports Gigabit Ethernet
(1000BASE-T) bandwidth (1000 Mbps)”
Issue: 1000 Mbps must be for wireline link only, not wireless.
Question: Can we understand that the transmission rate requirement of the wireless IVDN is
the same as IEEE b/g/n?
The wireline link must be 1000 Mbps but the wireless IVDN is not expected to meet this
requirement.
4
RFQ statement 1: “The PIS shall use equipment that is not in any way proprietary or exclusive
to the Contractor or any particular supplier.”
Question 1: Does this mean that equipment (OCU, CCU, In-car LCD sign, LED sign) of PIS must
not be solely sourced from the PIS provider? If so, there is not likely a vendor who can meet
this requirement because the PIS must be designed and customized for the requirement of
this RFQ.
Please clarify this requirement or can CCJPA eliminate this requirement?
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The equipment used for the PIS may be designed and customized by a vendor to work with the
PIS provider’s solution. The requirement only relates to protocols used in the systems that
make up the PIS not the underlying hardware.
5
RFQ statement: “The CCU shall be a microprocessor-controlled device, have an open
architecture and allow expansion for communication and interface with additional other
systems such as the car monitoring system, CCTV surveillance system and Wireless Local Area
Network (WLAN).”
Question: Can CCJPA determine the target systems for expansion, and provide their
communication specifications?
The vendor must provide capacity and provision for expansion of to support these applications
with non-proprietary protocols, according to the specifications included in the RFQ.
6
RFQ statement: “The connection between the CCU and the PTU shall be through a standard
Universal Serial Bus (USB) 2.0 connection.”
Issue: Using LAN is easier and more cost effective.
Question: What is the reason to use USB 2.0? Will CCJPA accept the use of LAN instead of USB?
CCJPA and Caltrans will consider the use of LAN as a substitute for USB 2.0 provided all
communication and display requirements are met.
7
RFQ statement: “Six in-car LCD signs. Interior sign shall be 24” wide with a resolution of at
least 1920 by 1200 pixels.”
Issue 1: 1920 by 1200 pixels LCDs are recently getting easier to purchase, however, higher
resolution is still not common. Furthermore, now 1920 by 1080 pixels LCDs are also getting
easier to purchase. Therefore, determining the LCD resolution to “at least 1920 by 1200 pixels”
will in reality equal to “1920 by 1200 only”. This will cause possible price increase and prevent
securely holding spare parts.
Question 1: Can CCJPA allow PIS specialists to propose the best resolutions in terms of price,
performance, and spare parts availability, which could be below 1920 by 1200 pixels?
Question 2: What is the reason to limit the screen size to 24 inches? Can CCJPA have the
acceptable range of the sizes?
Question 3: If a dual display technology available, where two (2) screens that are tied and
aligned side by side show different contents, in order to provide passengers with richer
information (e.g. one screen shows route information, arrival time, etc., and the other screen
shows commercial ads), will CCJPA accept 24” requirement be a total of the two (2) screens?
E.g., two 15-inch screens are tied and aligned side by side, forming a 25.6-inch screen.
The resolution standard for 1920 x 1200 pixels is required. The screen size has been set based
on Caltrans evaluation of the sight lines, desired viewing capabilities, and size within the
various car types and locations in the cars. A side by side screen presentation is not desired for
a variety of reasons.
8
Along the UPRR, the RFQ states that 4.9GHz can only transport safety applications including
CCTV. Please reconfirm it cannot be used for passenger Wi-Fi access along the UPRR.
Yes, this is the case. The 4.9 GHz base stations will not transport public Internet access traffic.
9
Are the ROW bandwidth provisions in the RFQ (1mbps in the uplink) sufficient to support the
data traffic they generate?
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CCJPA/Caltrans believe it is sufficient (See RFQ 4.2.5 and 4.3.2.). If the ROW camera proposed
by the Prospective Contractor requires additional bandwidth, the Prospective Contractor shall
ensure that the backhaul link can carry the additional traffic.
10 Are the ROW cameras only for installation at grade crossings?
In addition to grade crossings, other locations are also under consideration.
11 Are there any interference issues with existing wireless infrastructure deployed by any of the
Rail Partners along the ROW or in trains?
CCJPA and Caltrans are not aware of potential conflicts. Rail Partners use a variety of wireless
technologies along the ROW and, to a lesser extent, in trains, but CCJPA and Caltrans do not
expect any specific interference issue to arise. The Contractor shall ensure that it does not
create interference to the existing infrastructure and that the Wireless Network will not be
affected by deployed infrastructure during the Master Contract negotiation. (See RFQ 4.1.3.)
12 Are there any towers available for mounting wireless base stations? What other mounting
assets are available at the stations for wireless backhaul to the ROW?
No infrastructure has been deployed specifically for this project. There may be infrastructure
along the ROW that can be used to mount base stations, but the Contractor has to obtain the
Rail Owner consent in using such infrastructure.
13 Are there special requirements for locomotives?
No Wi-Fi or PIS equipment is required in locomotives. Only a wireless link shall connect the
locomotive to the rest of the train. (See RFQ 4.2.1.)
14 Do the flexibility and upgradeability requirements for the Wireless Network extend to the
ROW cameras?
When the CCJPA and Caltrans will be ready to implement Phase 4, they will consider what the
best solutions available are at the time. For the submission, Prospective Contractors should
propose the solution that is required in the RFQ and include it in the quotation, but also discuss
any alternatives that they consider best suited to achieve the required performance for the
ROW cameras applications. (See RFQ 4.2.5.)
Furthermore, the Wireless Network shall be able to support ROW cameras with higher traffic or
stricter latency requirements in the future.
15 Does CCJPA have a 4.9 GHz license?
CCJPA and Caltrans will use the 4.9 GHz license that Caltrans has obtained from the FCC. The
license covers the entire ROW.
16 Does CCJPA have a preferred cellular operator? Does CCJPA have already a contract with a
cellular operator that it wishes to use in the Wireless Network?
Some cellular operators may not allow the Contractor or CCJPA to use their network for public
Internet access. In this case, what does CCJPA propose to do?
CCJPA and Caltrans do not have a preferred cellular operator. As the strength of coverage from
different cellular operators varies across the ROW, CCJPA and Caltrans anticipate that the
Contractor will rely on multiple cellular operators to optimize the cellular throughput along the
entire ROW.
If a cellular operator does not allow the Contractor/CCJPA to use their network to support
public Internet access under standard contract agreements, the Contractor and CCJPA/Caltrans
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will explore alternative options or alternative contractual arrangement with cellular operators.
17 Does the Union Pacific specifically forbid only 5.xGHz ISM equipment on their ROW, or are 4.9
and 2.4 GHz forbidden too?
If 2.4 GHz base stations are forbidden along the tracks, is it allowed on trains?
See RFQ document, especially 4.1.3. Base stations using 4.9 GHz spectrum are allowed in the
UPRR territory because it is a licensed band. 2.4 GHz base stations are not allowed along the
tracks, but Wi-Fi using the 2.4 GHz band is allowed (and required) on board of trains, using
access points installed in the train cars.
18 Has an RF survey being done? And if so, are the results public?
No, CCJPA and Caltrans have not conducted an RF survey and Prospective Contractors are not
expected to conduct one in preparation of the Qualifications Submissions. The RF survey will be
one of the first tasks that the Contractor shall complete.
19 Has the CCJPA considered using the 5.9 GHz spectrum reserved for Intelligent Transportation
Systems (ITS)?
CCJPA and Caltrans have reviewed many spectrum options including the 5.9 GHz ITS spectrum
and concluded that this band is not well suited to meet the Wireless Network requirements for
a wireless broadband network supporting mobility and long-range connections.
20 How many cameras are expected for Phase 4 and how will they be mounted?
The RFQ has a default assumption of 100 cameras for the quotation as a preliminary step in
assessing the solution. The specific number and location of the cameras will be determined
with the assistance of the Contractor during the initial stages of Phase 4. Mounting solutions
will be defined on a case-by-case basis, depending on camera target, location, requirements of
the Rail Owner, and existing infrastructure.
21 If CCJPA plans to install 100 cameras, is the Contractor expected to backhaul traffic from all the
cameras at the same time? What if more cameras are installed, does the traffic from all of
them need to be concurrently backhauled? How many video feeds does CCJPA/Caltrans
expected to view at any single time?
The network should be able to support concurrent backhaul from all ROW cameras installed.
The video feeds will be sent to the NOC. However, only a small subset of video feeds will be
viewed by CCJPA and Caltrans at any one time. (See RFQ 4.2.5.)
22 If the Contractor proposes a satellite solution, what is the clearance requirement for a satellite
dome?
For each railroad route there is a railroad plate-C clearance document defining the clearance
requirements that are specific to that route. The relevant information is contained in the PDF
file here attached.
Amtk Clearance dwg
B-066-00050.pdf
23 If unlicensed frequency is not allowed in the UPRR, which licensed frequency is allowed? Is
4.9GHz the only frequency allowed by UPRR?
But if the 4.9GHz frequency cannot be used for Internet access, what other licensed frequency
bands are allowed? Can the 3.65 GHz frequency bands be licensed in area of the UPRR? Is this
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license under the name of the contractor, CCJPA or UPRR?
UPRR allows the use of all licensed frequencies, including 4.9 GHz. The Contractor can use any
licensed band provided it has access to it. The 3.65 GHz is not an option in the ROW because of
the presence of satellite gateways. For passenger Internet access, the Contractor may use (but
it is not required to do so) cellular networks. (See RFQ 4.1.3.)
24 If you use bidirectional amplifiers who needs to obtain the permission?
If a Prospective Contractor intends to use bidirectional amplifiers, it needs to ensure that is has
permission to do so. If the Contractor wishes to explore this opportunity to optimize network
performance, CCJPA and Caltrans will take this into consideration. In this case, the Contractor
and CCJPA/Caltrans will find an agreement on who shall obtain the permission to use
bidirectional amplifiers.
25 In a deployment that does not require trackside base stations, are you still required to use the
4.9 GHz spectrum to backhaul the ROW cameras?
Prospective Contractors can use any technology they deem appropriate to provide the
backhaul for the ROW cameras, and they are not limited or required to use the 4.9 GHz band.
26 Is the light in the gangway a common feature and in this position across all car types?
Yes, it is a common feature.
27 Is there any telemetry equipment in the cars?
Telemetry equipment will have to be installed in cars to support wireless applications
28 Should the Prospective Contractors expect to use the 4.9GHz because they host a public safety
application?
The Contractor can use the 4.9 GHz for the ROW camera backhaul because it is a public safety
application, but it does not have to. The ROW camera backhaul can use the 5.x GHz band or
any other band as well, provided the Contractor is allowed to install the equipment that
supports that frequency.
29 The 100 cameras to be installed at the ROW need to stream video feeds to the network video
recorder (NVR). Where are the centers where NVRs are going to be installed? How many NVRs
are needed at each center? Shouldn't the security operations center be part of the wireless
video surveillance solution? Is it a requirement for handheld or portable access to the video
streams via 802.11 PDAs or laptops?
Video feeds will go to the CCJPA/Caltrans security operations center. The design, construction
and operation of this center and of the safety applications that it will host are beyond the
scope of the RFQ. This is an independent project that is developed in parallel. Prospective
Contractors are not expected to provide a quotation for the security operations center. They
are only required to ensure that the raw video feeds are transmitted to the security operations
center from the Wireless Network NOC.
Access to video feeds may be provided by CCJPA/Caltrans to staff PDAs and laptops on the
train, but in this case access to the video feed may be delivered through a web-based interface
and not be tied to the Wireless Network.
30 The RFQ states (page 33) that the Contractor shall rely on fiber along the ROW. Is the
Contractor permitted and able to install fiber cable along all ROW sections?
The Contractor is free to propose such an approach as long as it is cost-effective and the Rail
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Owner approves it. In the context of the Wireless Network project, CCJPA and Caltrans do not
believe that such approach would be cost effective, or meet the Rail Owner approval.
31 What are the specifications for the ROW cameras?
The requirements are defined in Section 4.2.5. in the RFQ document.
32 Where will the command center or command centers be located?
The location(s) of the NOC and, if there are multiple locations, the functionality supported at
each location will be addressed during the Master Contract negotiation. (See RFQ 4.2.7.)
33 Who owns the fiber at the stations?
Commercial carriers. The Contractor has to establish a contract with commercial fiber carriers
to have fiber access. UPRR owns fiber along the ROW but it has indicated that it is not available
for lease to the Contractor. (See RFQ 4.2.3.)
34 Why does CCJPA require the use of cellular networks?
CCJPA and Caltrans view cellular connectivity as a means to provide Internet access to
passengers along the Capitol Corridor ROW outside train stations, where the trackside
infrastructure using the 4.9 GHz band cannot transport public Internet traffic. Some solutions
may not require cellular connectivity and this is acceptable to the CCJPA and to Caltrans.
35 Will any of the trackside cameras be available as public webcams, similar to the one at the
Fremont Station?
No, ROW cameras are deployed exclusively for safety and security applications
36 Will the Passenger Information System be controlled from more than one command center?
The PIS will be controlled from a single control center, but individuals have to be able to access
the PIS servers from any location as long as they have a PC with a browser. A web browserbased interface is required for the PIS.
37 With regards to the ROW, we would like to know if there are any maps available to show
extensive detail of the path of the tracks. We need to address the associated RF engineering
questions as to line of sight through tunnels, overpasses, underground paths, or any other
geographical obstacle that may create degraded signal strength or even total signal loss.
CCJPA and Caltrans will share detailed maps of the ROW with the Contractor during the
negotiation of the Master Contract, but this will not remove the need to conduct an RF survey.
An RF survey is not required for the Submission. Prospective Contractors should estimate the
number of base stations required and the assumptions used to compute that number, but
CCJPA and Caltrans anticipate that the RF survey will lead to a more refined deployment plan.
38 You mentioned that there is limited cellular coverage between Richmond and Martinez. Is this
limited to specific cellular operators?
No, the coverage of all mobile operators appears to be limited in this area.
3.
1
Funding
If CCJPA uses Federal-stimulus ARRA funding, do the Federal Transit Administration (FTA)
policies apply? What ARRA funding sources is applying for?
CCJPA and Caltrans anticipate applying for ARRA funding administered by the Federal Railroad
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Administration (not the FTA) and the rules for such funding are expected to be published in
mid-June 2009.
CCJPA and Caltrans are seeking Tier 1 high-speed rail/intercity rail categorized funds.
2
In respect to Phase 1, what are source of funds? Sequence and timing of release of funding?
What source of future funds? How much funding is available for the Wireless project and are
there any specific earmarks? Is there a budget already set up for this project?
The State of California has dedicated capital funding for the project and further funds are being
sought via Federal Economic Stimulus (ARRA) sources. These Federal funds will be used for the
later Phases of the project. The CCJPA/Caltrans are well positioned to receive the funds.
The CCJPA and Caltrans will not comment on the budget defined for the Wireless Network
project. CCJPA has conducted a lot of research before the RFQ, and has a good understanding
of the approximate budget required to complete the project.
3
Timeframe for job completion and are the funds released based on reached mile stones?
As explained in the RFQ, funds will be released on a task order basis as milestones identified in
the task order are achieved. CCJPA and Caltrans expect that the project will be completed by
2013.
4.
Contracting and Performance
1
Are there any union requirements for Contractor and sub-contractor employees?
There are no union requirements for contractors. They can choose union workers if they
decided to, but they are not required to do so.
2
Can CCJPA clarify position regarding any performance bond.
CCJPA and Caltrans will require a performance bond. This would be dealt with during contract
negotiations.
3
Can CCJPA give guidance on any Buy America targets for this project and/or specific Phases.
Are international firms allowed to participate in the project as Prime Contractors or Subcontractors? If State or Federal funds are involved, are there restrictions as to the nationality
of firms involved or source of products/services?
The CCJPA and Caltrans do not currently expect to face any restriction due to Buy America
targets for the project. This may change if CCJPA and Caltrans receive Federal Economic
Stimulus (ARRA) funds (which CCJPA/Caltrans anticipate receiving). However, based on the
nature of the project and the phases, Buy America targets are not expected to become a
project hurdle. Foreign companies are allowed and encouraged to present Qualification
Submissions, and will be treated like domestic ones. At present, CCJPA and Caltrans are not
restricted to hire US-based contractors.
4
Does CCJPA has its own contracting mechanism, or will it use Caltrans’?
CCJPA will use its own contracting authority to negotiate the Master Contract and Task Orders
with the Contractor.
5
Does CCJPA require “railroad protective insurance” to be assigned to the Contractor in
addition to workers compensation and liability coverage?
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Insurance requirements are set by the Rail Owners. For reference, Prospective Contractors
could refer to:
http://www.uprr.com/reus/rrinsure/insurovr.shtml
http://www.bnsf.com/markets/services/econdev/pdf/major_insurance_requirements.pdf
CCJPA is not responsible for the accuracy of the information included in these documents and
the Contractor shall discuss and confirm the insurance requirements directly with the Rail
Owners involved during the negotiation of the Master Contract.
6
Does the Contractor need to hire exclusively licensed sub-contractors?
No formal requirements for licensed sub-contractors exist, but CCJPA and Caltrans expect that
the Contractor will rely on licensed subcontractors based on best and prevalent industry
practices. Journeyman-level is expected for all installers. Bad workmanship on the project may
result in a request to remove a specific worker from the project.
7
RFQ statement: “CCJPA will have the right to select more than one Contractor, and establish a
separate Master Contract with each Contractor, for different Phases, or Tasks within a Phase.”
Issue: Development of PIS portion of this project may not necessarily need to occur at the
same time as the in-car and out-car wireless network. It may be easier for both CCJPA and
vendors to handle PIS after the infrastructure network has been installed.
Question 1: Could the PIS portion be separated from the original RFQ, such that a separate
RFQ can be issued for PIS? This way, CCJPA can evaluate the infrastructure network itself and
PIS itself separately, allowing CCJPA to choose the best network and best PIS. In this case, of
course, the PIS suppliers will support the infrastructure network.
Question 2: In the case that CCJPA executes Master Contract with multiple suppliers, will
CCJPA directly handle issues between vendors, such as data integration, or will CCJPA hire a
third party firm to perform such control?
If the CCJPA and Caltrans elect to select multiple Contractors, no further RFQ or RFP will be
required, although CCJPA and Caltrans reserve the right to start new ones if the current
procurement process is not successful. This applies to the PIS as well as any other part of the
project.
In the case of multiple Master Contracts and Contractors, CCJPA and Caltrans will work to
define Master Contracts in a way that minimizes the potential for issues, and that ensure that
the two contractors performance and milestone payments would be related to working
together to resolve issues, should there be any.
The IVDN, Wi-Fi and PIS systems installed in the cars are interdependent. Access time to
equipment for system installation will be limited.
8
Who is contracting with the cellular operators? The Contractor or the CCJPA?
This issue will be discussed and decided during the contract or task order negotiation.
9
Is remote monitoring (from a contractor hosted NOC) acceptable, if all reporting is available on
demand?
Yes. This would be acceptable.
10 If awarded the contract would the purchase orders be made out to the prime contractor and
sub-contractors be paid by the prime or would a PO be issued for each Task dependant on
what
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The contract will be with the Contractor who shall be responsible for paying their
subcontractors based on the work in each Task Order.
11 RFQ statement: “Table 4 is an example of a Task Order Deliverable Matrix.”
Question: Is the time frame shown in Table 4 just an example or determined? If just an
example, will the actual time frame be set up in the negotiation process after the award?
Table 4 is an example. Each Task Order will take into account time requirements dependent on
train operations, vendor solution and requirements, and ability to coordinate the installation of
the IVDN, PIS and Wi-Fi network on each car.
12 RFQ statement: “Timeline: Work to start in November 2009, concurrently with Phase 1.”
Issue: After the due date of the proposal submission (June 22nd), there must at least be
process of (1) proposal evaluation by CCJPA, (2) award, (3) contract negotiation, (4) execution
of contract, (5) development of system, (6) test by CCJPA, (7) approval by CCJPA, (8) production
and installation. Considering all these steps, November 2009 is not realistic.
Question: Normally, the final delivery is set 1 or 2 years after the NOP, depending on the
project nature. To let the Contractor team deliver quality deliverables, can CCJPA consider
starting Phase 2 1.5 years after the NOP?
CCJPA and Caltrans will consider proposals with Phase 2 starting 1.5 years after the NOP,
however CCJPA and Caltrans believe that concurrent implementation of Phases is feasible and
desirable to achieve the goals of the project as quickly as possible without compromising the
quality of the work. Once the Master Contract has been executed, these timing issues will have
been negotiated.
5.
Scope of Project
1
Do you have any archival requirement for the ROW camera feed?
No, CCJPA/Caltrans have no archival requirements defined for this RFQ. Requirements may be
developed during Task Order negotiations with the Contractor.
2
Does the system safety/security system have to be redundant?
No, because the safety and security applications are not mission critical. They are not crucial to
run the railroad, as for instance Positive Train Control (PTC) is. PTC is a Federally-mandated
requirement, while safety applications are an enhancement to the system (See references to
PTC and Phase 5 in the RFQ.)
3
If a Prospective Contractor expects a new product to become available in the short term, how
could that be included in the Submission?
CCJPA and Caltrans advise Prospective Contractors to base the quotation on commercially
available equipment, but to present the new product in its product overview. Prospective
Contractors should describe the advantages, timeline for general availability, expected pricing,
upgrade path, etc. for the new product.
4
Is there a need for the ROW cameras to be viewed in the command centers as well as the
approaching trains?
For the RFQ Qualifications Submittals, Prospective Contractors should assume that the video
feed from ROW cameras has to be accessible only in the security operations center.
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5
Is there any infrastructure and power available for base stations?
Existing railroad infrastructure is only available as permitted by the Rail Owner. For the
purpose of the RFQ Qualification Submissions, Prospective Contractors should assume that
they will need to install the required trackside infrastructure to support base stations, backhaul
links, and power or solar panels.
The Contractor shall discuss with the Rail Owner what infrastructure is available to the
Contractor. These discussions will depend on the specific location, the requirements of the
Contractor, and the Rail Owner policies.
6
Our group, the Coast Starlight Communities Network, is wondering if there will be an
opportunity for Amtrak to tag onto this with their long distance trains. Amtrak is in the process
of adding plugs to each of their Superliner Coaches and Sightseer Lounges. Will Amtrak be able
to add onto this program to provide Wi-Fi along other routes, such as the Coast Starlight?
This RFQ is limited to supporting the Capitol Corridor and San Joaquin routes. This is a CCJPA
procurement project and there are no implied or planned expansions into other Amtrak
services.
7
The RFQ reference onboard storage of video feeds for car cameras, are we providing this
storage under this scope of work.
On board storage of video feeds for in-car cameras is not part of the RFQ.
8
The RFQ references a Security Control Center being part of a CCJPA/Caltrans separate project.
Is the intent to provide hardware devices for future integration to unknown control
equipment and software platforms?
The project for a security operations center is ongoing and it is being planned concurrently to
the Wireless Network, but separately. The primary security focus in this RFQ is related to the
ROW cameras, which will be scheduled for later deployment in the deployment plan. ROW
camera network architecture will be coordinated in conjunction with the development of the
security operations center. Control equipment and software platforms for the security
operations center system may affect how the ROW cameras are implemented and vice versa
depending on timing.
9
It appears that bidders are not being asked to quote for in car cameras and in front of the
train. Is this out of scope?
Cameras in the trains and in front of the trains are not in the RFQ.
10 The RFQ references many times cameras inside the cars, but in phase 1 thru 5 there is no
mention of installation of car cameras are we providing under this scope of work.
That is correct. There is already a program underway for installation of in-car cameras, which
is not part of this RFQ except as mentioned for reference.
6.
1
Railroad Partners
What permitting (soil, wind loading, electrical, other) or other requirements are required for
the placement of Towers and running of electrical power (by a qualified electrical contractor)
within the ROW for: a) UPRR owned track; b) BNSF owned track; c) Caltrain owned track; d)
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and at Train Stations.
Requirements for the installation of trackside base stations are determined by the Rail Owner
and the Contractor will discuss these requirements with the Rail Owner. In stations, Contractor
will have more flexibility in installing base stations, but the location will have to be decided on
a case-by-case basis.
2
What is the cost per 8 hour day of a Flagger as provided by the track owner? Is there a limit to
the number of flaggers than can be used simultaneously? Can qualified flaggers be provided by
the subcontractor?
The answer to these questions is dependent on discussions with the Rail Owners but it is safe to
say assume that flagmen will be required for trackside work.
3
How far away from the track at Train Stations do Base stations need to be located to be out of
ROW of track owner? In general, how far does the ROW of the track owner extend out from
the center of the track?
The precise ROW boundary at stations varies but in general, the ROW extends at least 15 feet
from the mainline track.
4
Is it possible to collocate towers or antennas in the Right of Way of State or Federal Highways
(e.g., up on overpasses) or on Bridges/Tunnels?
CCJPA and Caltrans will consider this arrangement provided that the vendor is able to
independently secure access at these locations, but CCJPA’s research has shown that this
approach will lead to delays in the deployment and will not be cost effective.
5
Is there a particular type of tower that is preferred (e.g. self support tower, wooden pole) and
is there a limit on the height of towers than can be used within the ROW of the track or at
train stations?
Tower height, design, etc., will be dependent upon discussions with the Rail Owner, the
particular installation location, and the requirements of the Contractor.
6
Are Prospective Contractors permitted to contact the host Railroads to discuss this work? If
yes, who are the contacts?
No, they are not allowed to contact the Rail Owners to discuss this work during the RFQ
submission preparation process. (See RFQ 7.2.)
7
Caltrans has an extensive fiber and wireless network across the State. Will the Contractor be
able to tap on these networks?
Caltrans fiber and wireless assets are not located along the ROW so they would be of limited
benefit to Contractors. Crucially, these Caltrans assets are used for other purposes and it will
be difficult to coordinate shared access. If a Contractor believes that access to these Caltrans
assets is key to the success or cost-effectiveness of the project, they may present their view in
their submission, but not assume they have access to them in the quotation.
8
Can Prospective Contractors disclose their intention to bid for the project if asked by the
Railroad Owner?
Yes, they can but they are not required to, as long as it is the Rail Owner that initiates the
discussion.
9
Can the Contractor use its own flagmen?
Yes, if the Rail Owner permits it. This is however rare and the Contractor’s flagmen would have
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to be Railroad Certified Workers.
10 Do CCJPA/Caltrans Rail Partners have surveillance systems already in place or are their security
policies available for review?
CCJPA/Caltrans cannot comment on this topic and do not believe that this information is
required for the RFQ Qualification Submissions.
11 How should prospective contractors deal with costs that outside their control—e.g., flagmen—
in their quotation?
Prospective contractors should rely on average estimates of costs that are prevalent in the
industry and make their assumptions explicit in the quotation (See RFQ 5.1. and 5.6.1.)
7.
Miscellaneous
1
Are there existing networking facilities available at stations for housing equipment? (e.g.,
networking or telecom closet or cabinet with available space and power) Do stations include
indoor and outdoor areas requiring coverage?
Prospective Contractors should assume that there are no networking facilities available at train
stations. All stations require indoor and outdoor coverage. The extent of coverage areas within
the stations will be discussed during Task Order negotiations. For the Qualification
Submissions, Prospective Contractors should refer to the coverage assumptions listed in the
quotation template.
2
Are there other car maintenance or installation activities which could affect the Contractor’s
schedule?
During the installation of train equipment, there will be other concurrent activities to maintain
and upgrade the Northern California Fleet. These activities and the Contractor’s installation
will have to be coordinated to ensure that the Phase 1 and 2 of the Wireless Network
deployment can be completed timely. Also the Contractor has to plan its work around the
preventive maintenance and equipment rotation cycle, in coordination with Caltrans and
Amtrak, and it is responsible to respect the agreed timeline so that rail service vehicles can be
cycled back in revenue service as planned.
3
Are you working with any other railways that are already doing what you want to do in a live
environment? The reason I ask is that we have been doing the San Diego Rail corridor for the
last 3 years doing exactly what you are asking for using a combination of technologies - and
seeing what work and what does not. We can also offer our services as a consultant.
CCJPA has been in contact with many train operators in the US and in other countries. CCJPA
believes it learned a lot from other operators, and hopes to have been helpful to others.
4
Can you please provide details of installed fiber base for wireline backhaul to NOC. Details like
length and number of fibers available, between each two stations.
CCJPA and Caltrans do not have any information beyond what is included in the RFQ.
Prospective contractors are invited to contact fiber carriers to get additional information about
availability and cost of fiber access and develop a cost-effective backhaul approach based on
this information. (See RFQ section 5.6.)
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5
Can you provide a map of the existing fiber optic map and an inventory of the available fibers?
CCJPA and Caltrans do not provide these maps as they do not control the fiber. Several fiber
carriers own fiber along the ROW and Prospective Contractors should contact them to obtain
maps and inventory information.
6
Has the CCJPA contacted the FCC to use the 4.9 GHz spectrum?
Caltrans has a state-wide 4.9 GHz license. CCJPA will work with Caltrans to ensure its use of the
spectrum meets the FCC requirements.
7
Have you identified areas within the ROW where tunnels and waterways may create a difficult
RF environment?
No, the ROW is unencumbered by long tunnels (there are a few short tunnels along the ROW).
The CCJPA is not aware of RF problems caused by waterways which could affect the
Qualifications Submissions.
8
How far from a crossing do you want the train engineer to be able to view the crossing on the
onboard monitor?
CCJPA/Caltrans have not yet decided whether the train engineer will have access to the video
feed. If they do, they would likely get the video feed from the NOC and not directly from the
car. As a result, if train engineers have access to video feeds, they could include video feeds
from any ROW camera. Furthermore, this application is outside the scope of the RFQ
Submission requirements.
9
If this fiber network is not available for this project should we assume that ultimately the
contractor will provide a wireless microwave backhaul system from the remote points of the
system to the NOC?
The Contractor is responsible to deploy the necessary wireless/wireline infrastructure to
provide backhaul and it is expected to propose the solution they consider to be most
appropriate and cost effective.
10 Is cat 6 cabling connectivity acceptable for cameras contained within individual cars
Camera installations in the rail cars are not included in this RFQ. These are mentioned in the
RFQ to demonstrate a future application which could be implemented as a change order.
11 Regarding “Requirements and detailed description of solution Q67”, is CCJPA able to engage at
all in direct customer support (email, telephone) and does it plan to?
CCJPA and Caltrans do not plan to provide direct customer support.(See RFQ 4.3.4.)
12 RFQ statement: “Hotel voltage 110 vac - 480 vac”
Question: What is the voltage range that PIS system must support?
The car operates on 480 vac three phase power, the car has single phase voltage shall be 110
V.ac and 72 vdc available in the electrical locker.
13 RFQ statement: “It must also support 802.11b/g/n Wi-Fi for passenger use.”
Issue: If the drawing of page 35 is correct, rather than page 37, (i.e. the cars are connected by
routers via IVDN), CCUs do not have to support Wi-Fi.
Question: Can CCJPA eliminate this requirement?
The CCUs do not have to support Wi-Fi and are shown with a solid line as opposed to a dashedmobile connectivity line. The drawing on page 37 shows the PIS, which is a part of the IVDN
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shown on page 35.
14 RFQ statement: “The Contractor shall use the standard Amtrak microphone handset connector
plugs or equivalent, Part Number 10623456.”
Question: Can CCJPA provide the specifications of the said connector?
Specifications will be provided to the selected Contractor during the negotiation of the Master
Contract.
15 RFQ statement: “The digital PIS shall support the legacy PA equipment”
Question: When will the specifications of the legacy PA equipment be disclosed?
CCJPA and Caltrans will provide the specification for the legacy PA equipment during the
negotiation of the Master Contract.
16 RFQ statement: “The PA amplifier output stage shall be designed and built to match the car’s
existing speaker circuits. No changes to these circuits shall be allowed unless approved in
writing by the CCJPA and Caltrans.”
Question: Can CCJPA provide the specifications of the current speakers?
Specifications and schematics will be provided to the selected Contractor during the
negotiation of the Master Contract.
17 RFQ statement: “The PTUs shall be standard Apple MacBook Pro laptop computers with
Windows XP or current upgrade.”
Question: What is the reason to use MacBook Pro laptop computers?
The MacBook Pro laptop has been selected because it meets the requirements of the project.
18 RFQ statement: “The SSS shall be capable of programming and performing program changes
remotely to the train CCUs from the Caltrans/CCJPA PIS Control Center.”
Question: The RFQ says that PTU shall also perform program changes. Is there any difference
in program changes performed by PTU and SSS?
The PTU is designed to directly download programs and files while connected to the CCU by a
cable. It is used for software and firmware upgrades of on-train equipment. The SSS operates
remotely from the PIS control center.
19 The RFQ references multiple viewing sites including NOC- Network Operations Center as the
centralized location “head end” the intent is unclear are we to design, provide, and install the
equipment that would make up the head ends.
The Contractor is expected to plan, deploy, operate and maintain the NOC at a location that
has to be agreed between the Contractor and CCJPA/Caltrans. Designated CCJPA and Caltrans
staff shall be able to access relevant NOC data from remote locations using a browser-based
interface.
20 The RFQ refers to drawings that are available to Prospective Contractors. Where are they
available from?
They are on available on CCJPA’s website, but this is not an exhaustive set of diagrams.
Additional diagrams will be made available during the Master Contract negotiation phase.
CCJPA has decided to make them available to Prospective Contractors, but it believes that they
are not required to the preparation of the Submission or the quote.
The drawings can be downloaded at:
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http://www.capitolcorridor.org/aboard_the_train/wi_fi.php
21 What is the average speed of the trains? Is there a speed limit when approaching a crossing
point?
Maximum speed is 79 mph throughout the ROW. CCJPA believes that the average speed and
the speed limit when approaching a crossing is not going to be necessary information for the
Qualification Submissions.
22 Will the PIS screens become compatible with/show the long distance Amtrak trains? People
always wonder why the long distance trains don't show up on the screens.
This project is for the Capitol Corridor and San Joaquin trains and not for the long distance
Amtrak trains.
23 Will the Positive Train Control systems need to communicate with other trains and/or the
partner command centers?
This RFQ only requires installation of the on-train equipment for PTC which will be compatible
with the Rail Owners’ PTC systems. (See RFQ 4.2.6)
24 RFQ Sect. 4.2.1 implies that 17 locomotives are included in the fitment scope (“. . . only
wireless connectivity is required”). Please clarify.
No wireline connections are required to the locomotives. Only wireless connectivity between
the locomotive and the rest of the train is required.
25 Regarding “Requirements and detailed description of solution Q17”, we do not understand
what is meant by “. . . allocate unused spectrum capacity” – please explain in detail.
The question refers to the base station capacity, which is allocated to different virtual
networks. The question asks whether when one virtual network is not used at capacity, the
available capacity can be made available to other virtual networks. For instance,
CCJPA/Caltrans may not use all the bandwidth allocated to safety and operational applications
in a sustained way. CCJPA/Caltrans would like to know whether when their applications do not
use this bandwidth, could this spare bandwidth be made available to passenger Internet
access?
26 On the Capitol Corridor line between Rocklin and Auburn, the track splits into two. The north
goes through about 5 tunnels, including Clark Tunnel, the south does not pass through any
tunnels and goes by Penryn. Which of these is used by the Capitol Corridor line and is to be
covered as part of this RFQ
Capitol Corridor trains utilize the Northern line (through Clark Tunnel) in the Auburn area.
27 RFQ statement: Illustration
Issue: In the drawing on page 37, the cars are connected by the CCUs via IVDN. However, in
the drawing on page 35, the cars are connected by the routers.
Question: Page 35 looks right. Can we understand that cars are connected to each other as
shown on page 35?
Page 37 or Figure 8 is showing different figures than on page 35, figure 7 with the figure 8
diagramming the PIS architecture. Figure 7 shows the communications architecture on the
trains. The CCU from figure 8 could be inserted between the router and PIS from figure 7. Both
are correct but the emphasis is different.
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28 RFQ statement 2: “All the hardware parts used in the communication network shall be
commercially available from at least three different manufacturers.”
Question 2: For the above reason, it is not realistic to require all the hardware parts to be
commercially available from three (3) manufacturers. Please clarify this requirement or can
CCJPA change this requirement? E.g., the Contractor must warrant 3 years of parts supply.
Hardware parts such as the screens, wiring, mounts, etc, must be available from the three
manufacturers. The requirement does not apply to software or key components of the PIS.
29 RFQ statement: “Prospective Contractors and their Sub-contractors may also be required to
execute a Non-Disclosure Agreement (NDA) in form and substance acceptable to the CCJPA.”
Issue: NDA must be executed before June 22nd. As pointed out by the above questions, June
22nd is not a realistic time frame.
Question: How can vendors apply for CCJPA’s approval on the NDA that they are going to
execute, and how long would vendors have to wait for CCJPA’s approval.
If prospective contractors require for their submittal a signed NDA, they should arrange for the
NDA as soon as possible and in any case before the submission deadline to avoid delays or
disqualifications. If it is not possible to execute an NDA before the deadline, the Potential
Contractor has the option to submit the Qualification Submission without an NDA or not to
submit it.
30 Power for cameras along ROW do we have the option for hardwired feeds
There may be options for hardwired feeds. Each ROW camera site location is subject to the
conditions and solutions applicable in the field which would have to be determined on a case
by case basis.
31 The RFQ mentions a feature they called Look Ahead using analytics, is the intent for this
camera to be mounted on the train or a fixed position along the ROW
“Look ahead” is an application that uses video analytics to allow dispatchers, conductors, and
possibly engineers to view the video feed from cameras located ahead of them, and to be
alerted when relevant. This application does not involve the on-train mounted cameras. The
ROW camera video feed is transmitted to the security operations center and from there relayed
to the train.
32 Regarding “Requirements and detailed description of solution Q13”, does Caltrans have a
State framework agreement with cellular operator(s) that is relevant to this task?
On the Submittal Template, Q13 does not imply that Caltrans has a State framework
agreement with cellular operators.
33 When will it be decided if fiber is to be included along the S. Joaquin Route?
Fiber installation along the San Joaquin route depends on several factors which are mostly
independent of this RFQ. The fiber installation is not within the scope of this RFQ. There is no
commitment from Caltrans or BNSF to install fiber along the ROW.
34 Are detailed schematics of train cars available?
Detailed schematics are available on
http://www.capitolcorridor.org/aboard_the_train/wi_fi.php
under the “miscellaneous” link. This is a very large zipped file with various documents and
drawings of most of the equipment in the fleet. This is not a complete set of drawings.
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Additional drawings and specifications will be made available to the Contractor during the
negotiation of the Master Contract.
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