APPENDIX 'A'
AI 1-2003 SECTION-I
CRO(O) ADM INSTRUCTION NO 1 - 2003
APPENDIX A TO SECTION_I_
(a)
FOLDER NO.1
Folder No.1 should consist of the following documents wherever applicable: (i)
Service Books all parts duly numbered with up-to-date audit
enfacement by the concerned Audit Officer.(Entries in loose
sheets if any are required to be copied in the service book/page
numbered and attested).
(ii)
History of Gazetted service all sheets (where applicable) duly numbered.
(iii)
Service Record of previous Central/State Govt./authorized
autonomous body service prior to joining in MES with CDA
(Pension) Allahabad audit vetting for counting such service, for
pension in MES and PTO /entry to this effect.
(iv)
Original letter of concerned audit report regarding verification of
qualifying service, done after 25 years of service if SB centralized
after 25 yrs of service.
(v)
Up to date leave account duly audited by the concerned Audit
officer.
(vi)
A certificate from the designated SB maintaining office/head of
Record Office of Command CE as per following format:(a)
The entries regarding verification of service for the entire
period of service upto__________ have been recorded in
the service book except for the period _______ (Reason for
this gap should be given in the forwarding letter or a special
note with action taken).
(b)
That all PTO's have been entered into the service book of
Shri ______________________ for the period upto
______________ and there is no outstanding PTO
pending for entry in the service book.
(c)
All spells of leave availed by the officer have been duly
recorded in the leave account and nothing has been left
out.
(d)
That GPF Account Number ____________________
allotted to the officer has been duly recorded on the cover
sheet (right side top corner) of the service book.
(e)
That the pay of the officer has been duly fixed in the revised
pay scale under RPR (year) and the pay fixation Performa is
at F______
NOTE:Most of the above requirements in Folder I
may not necessarily apply to newly recruited officers whose
SB is centralized within 3 months but these documents
should invariably be maintained as service span increases.
(b)
FOLDER NO.2
Folder No.2 should consist of the following document wherever applicable: (i)
Certified true copies of certificates of educational and technical
qualifications.
(ii)
Declaration of date of birth with CTC of Date of birth.
(iii)
Certified true copy of order of competent authority regarding
relaxation of age, if applicable.
(iv)
Certified true copy of the order regarding change of date of birth, if
any, approved by the competent authority.
(v)
Medical Board Proceedings or Medical certificate in terms of Art 49
of CSR on initial appointment in MES.
(vi)
Certificate in support of verification of character and antecedents.
Or PTO Record entries in case of Direct recruit Officer.
(vii) Documentary proof in support of change of name, if any, adopted.
(viii) Marriage declaration.
(ix)
Oath of Allegiance to the constitution.
(x)
Oath of secrecy.
(xi)
Certificate of religion change if any.
(xii) In case officer belongs to SC/ST community, a certificate in
support of caste from competent civil authority as prescribed in
rules.
(xiii) Declaration of Home Town
(xiv) Certified true copy of the order regarding change of Home
Town if any approved by the competent authority.
(xv) Details of family members and dependents with their date of
birth/age, for the purpose of LTC.
(xvi) Declaration of next of kin.
(xvii) Details of family members (wife/husband and dependent
unmarried children below 25 years of age) with their dates of birth
or age, for the purpose of family pension.
(xviii) Nomination for GPF.
(xix)
(xx)
(xxi)
(xxii)
Nomination for DCR gratuity.
Nomination for Group Insurance.
Nomination for family pension.
Original pay fixation statement under RPR-1986 duly approved by audit.(
as applicable ) or CTC.
(xxiii) Copy of offer of appt. in case of directly recruited officer
through UPSC.
(xxiv) Certificate in support of permanency, if any. Or order lifting probation in
case of post 86 recruits.
(xxv) Certificate showing whether or not the officer is a reemployed military/civil pensioner.
(xxvi) Option certificate, if any, for counting Military service towards
civil employment for the purpose of pension.
(xxvii) Certificate from the officer to the effect that he has gone
through all the entries recorded in the service book and the
entries recorded on the first page of his service book and the
same are in order.
(xxviii) A certificate from the Head of office/SB Record officer to the
effect that all the documents in respect of the officer required to
be kept in Folder No. 2 have been checked and there is no
deficiency in this documentation of the service records of the
officer.
(b)
FOLDER NO. III
Folder No. 3 should contain the following and maintained and updated
at unit level:
(a)
Index Card of the Officer.
(b)
Unit copy of leave A/C.
(c)
Copies of all nominations for GPF, Pension, Gty, CGEIS etc.
(d)
Copies of all declarations.
(e)
Copies of date of birth, Education qualification etc.
(f)
Copy of Medical Examination report.
APPENDIX 'B' (PART I)
AI 1-2003 SECTION-I
(To be submitted in triplicate to CRO)
CHECK LIST OF DOCUMENTS FOR CENTRALISATION OF SERVICE
BOOK OF CIVILIAN OFFICERS WITH CENTRAL RECORD OFFICE
(OFFICERS) AT DELHI CANTT-10
_____________________________________________________________________
Service records in respect of MES ________________ Shri/Smt
________________________________ Designation _____________________
in the officer of _________________________________ at
_________________________________________ consisting of the following
documents are attached herewith: _____________________________________________________________________
S/No.
Description of documents
Whether attached or not.
(Say Attached / No / NA)
____________________________________________________________________
1
2
3
____________________________________________________________________
FOLDER NO.1
1.
Service Book in __________parts duly numbered.
Attached/
With audit enfacement by _________(Name of Audit)
Entries in loose sheets (if any) are
required to be either copied in the service book
and attested or numbered and attached to
relevant volume of SB
2.
History of Gazetted service in _________ Sheets.
3.
Service Book of previous department in ___ Volumes.
4.
Original letter of CDA (Pensions) Allahabad containing
His audit remarks with regard to counting of previous service,
as pasted at page _____ of SB Vol Part _______.
5.
Original letter of LAO Audit regarding verification of
qualifying service, if already done after 25 yrs is attached
at page _____ of SB Pt______.
6.
Leave account audited by _______up to ________.
7.
A certificate from the Head of Office to the effect that
The entries regarding verification of service based on
Yearly service verification PTOs for the entire period of
YES/NO
Service upto___________ have been recorded in the
Service book. Is attached. (Where there are gaps these
should be filled before centralization).
8.
A certificate from the head of the unit to the effect that all
PTOs have been entered into the Service book of
Shri ______________________ for the period upto
_____________________________ and there is no outstanding
PTO pending for entry in the service book and that all spells of
leave availed by the officer have been duly recorded in the leave
account .
9.
A certificate from the Head of Office to the effect that GPF
Account Number ______________ allotted to the officer
Has been recorded on the cover sheet (right side top
Corner) of the service book.
10. A certificate to the effect that the pay of the officer has
been fixed in the revised pay scale under RPR-1997.If not
reasons thereof.
FOLDER NO.2
11. Certified true copies of following certificates attached :(a)
(b)
(c)
(d)
Basic Education qualification
Technical qualification.
Professional qualification.
Caste certificate where applicable.
12. Declaration of date of birth.
(alongwith CTC of proof i.e. matriculate certificate or other)
13. Certified true copy of order of competent authority
Regarding relaxation of age, if any.
14. Certified true copy of the order regarding change of date
Of birth, if any, approved by the competent authority.
15. Medical Board Proceeding or Medical certificate in terms
Of Art 49 of CSR on initial appointment in MES./Recorded
Entry duly attested.
16. Certificate in support of verification of character and
Antecedents/or Recorded entry duly attested.
17. Documentary proof in support of change of name, if any, adopted.
18. Marriage declaration.
19. Oath of Allegiance to the Constitution.
20. Oath of secrecy.
21. Declaration of Home Town.
22. Certified true copy of the order regarding change of Home Town
If any, approved by the competent authority.
23. Details of family members and dependents with their dates
of birth /age for the purpose of LTC.
24. Declaration of next of kin.
25. Details of family members (wife/husband and dependent
Unmarried and unemployed children below 25 years of age)
With their dates of birth of age for the purpose of family
Pension.
26. Nomination for GPF.
27. Nomination for DCRG gratuity.
28. Nomination for Group Insurance.
29. Nomination for family pension.
30. Original pay fixation statement under RPR-1973 duly
Approved by audit.
31. Certificate in support of permanency, if any. or order regarding
Lifting of probation.
32. Certificate showing whether or not the officer is a reEmployed military/civil pensioner, (where applicable)
33. Option certificate, if any, for counting Military service towards
civil employment for the purpose of pension.(If applicable)
34. A certificate to the effect that all the documents in respect of the
officer required to be kept in Folder No.2 have been checked and
there is no deficiency in this documentation of service record of
the officer.
Signature
Name
Designation
Office
________________
________________
________________
________________
APPENDIX 'B' (PART II)
AI 1-2003 SECTION-I
(To be submitted in triplicate to RO(O)
BASIC DATA AT A GLANCE RELATING TO CIVILIAN OFFICERS OF MES
1.
MES NO.
-
2.
Name
-
3.
Designation
-
4.
Unit/Formation
-
5.
Pt/Temp
-
6.
Scale of pay
-
7.
Present Basic pay and the date
From which it is drawn.
-
8.
Date of next increment
-
9.
Date of birth
-
10.
Date of Superannuation
-
11.
Date of initial appt.
-
12.
Date of appointment to the
Present Grade.
-
13.
Whether completed 25 yrs of
Physical service.
-
14.
Whether qualifying service
Verified by CDA concerned.
-
15.
Service book No.
(To be filled by CRO)
-
Dated:
Signature of Head of Officer
Appendix ‘C’
AI 1-2003 of Section –I
Tele; 25691696
CRO/34/MISC/2000
CRO (OFFICERS)
C/O Chief Engineer
Zone
Delhi Cantt-10
Delhi
22JUN 2000
Chief Engineer
Southern Command Pune
Western Command Chandimandir
Eastern Command Fort William Calcutta
Northern Command C/O 56 APO
Central Command Lucknow
PENSION/GRATUITY CLAIMS IN RESPECT OF PERSONS PROMOTED
AS OFFICERS WITHIN ONE YEAR OF RETIREMENT
1.
It has been experienced that pension/gratuity claims of persons promoted as offrs
during last one year of their service are being delayed due to the following reasons:(a)
Service book not centralized with CRO (O) within six months of
retirement date thus leaving no adequate time for pay fixation and pension
processing.
(b)
Pension case not initiated as subordinate as per laid down time schedule
in anticipation of promotion and higher pay fixation.
2.
To overcome this trend and to avoid delay, the following procedure will henceforth be
strictly adhered to: (a) Service book of such newly promoted officers as referred above will be sent for
centralization not less than nine months before date of retirement.
(b) Pension papers will be initiated as per time schedule in the existing pay scale
(subordinate) without waiting for promotion/pay fixation as officer. Subsequent
revision of pension etc can be carried out. In case any potion of promotion , an
undertaking for delaying PPO as per proforma attached as Appendix be obtained
and submitted.
(c) In case the service book cannot be centralized for any reason before nine
months of retirement, pension case should be initiated as subordinate by
Command Chief Engineer. The service book should be sent for centralization and
pay fixation and subsequent revision of pension as officer by the concerned
formation/Command Chief Engineer only on return of service book from paying
CDA after scrutinizing of pension case. In no case initiation of pension case will be
delayed.
Contd/-2…
-2-
3.
Responsibility for delays in issue of PPO and subsequent claims of interest on this
account due to non-compliance of above instructions will devolve on the unit/formations
where the officer is employed during the period.
4.
These instructions be transmitted down to GE level for strict compliance.
Sd/XXX
( K Srinivasa Rao )
PAO
CRO (Offrs)
Copy to :E-in-C’s Br EIB
Army Headquarter
DHQ PO New Delhi-11
Internal
Pay fixation Gp
Centralization Gp
All Docus Gp
Adm Inst File
APPENDIX 'D' (PART I)
AI 1-2003 SECTION -II
STANDARD FORMAT OF MES OFFICERS PTO
PART II ORDERS
APPENDICES OF SECTION II
REGARDING DOCUMENTATION
(CRO DELHI CANTT ADMINISTRATIVE
INSTRUCTION NO 1 - 2003
Unit
First Sheet
Location
Sl No --------
Dated -----(Last Part II Order published vide Sl No
dt )
__________________________________________________________________________________
Sl Personal Number Name
Designation
Casualty
Particulars of
No
Effective date casualty
----------------------------------------------------------------------------------------------------------------------------- ------------Part I
Section A (Service Books centralized)
(SB No be mentioned below Officer's name)
Strength Increase
1.
2.
Strength decrease
3.
4.
Pay and Allowances
5.
6.
Leave
7.
8.
Discipline
9.
10.
Pension
11.
12.
Miscellaneous
13.
14.
Part I
Section 'B' (Service Books not Centralized)
Strength increase
1.
2.
Strength decrease
3.
4.
Pay and Allowances
5.
6.
Leave
7.
8.
Discipline
9.
10.
Pension
11.
12.
Miscellaneous
13.
14.
Part ends with Sl No
)
Signature of issuing Officer
Designation
Unit
Date
Distribution
1.
E-in-C's Branch
Army HQ New Delhi-110011
2.
Central Record Office (Officers) - 2copies
C/O CE Delhi Zone Delhi cantt
3.
Record Office CE Command
Wherever applicable
4.
CE Zone
5.
CWE
APPENDIX D (PART-II)
AI 1-2003 SECTION-II
(To CRO Delhi Cantt Adm Instructions No 1 – 2003)
STANDARD FORMATS FOR EVENT PUBLICATION IN PTOs
APPOINTMENT
1. MES/ ____S hri_____(Desig)
(Date of apptt)
(a) Appointed on the recommendation of
UPSC as _______________________on
probation for 2 years on a basic pay of
Rs ____in the Scale of Rs ___________.
(b) Medically examined by duly constituted
Medical Board and declared fit including for
field service liability on _______.
© Character and antecedents verified from
concerned civil authority. PV Roll of the
officer is held by _____________.
(d)Date of birth is (In words__________)
as per Matriculation/SSLC/HSC Certificate).
(e) Educational and Technical qualifications :__________________________________
____________________________
__________________________________.
(f) Community :- Belongs to
SC/ST/Unreserved.
Authority (Authority for appointment to be
quoted )
PROMOTION
2. MES/-------Shri______(Designation
before
promotion)
(Effective date
of promotion)
Promoted as_______________ and placed
in position wef the same date in the pay
scale of Rs ____________.
He will be on probation for two years wef the
same date. (This clause may be omitted
where the office is not placed on probation).
Authy :- EinC's Br Army HQ New Delhi letter
No _______dated______
POSTINGS/TRANSFERS
a) Strength increase
3. MES/_____Sh. ____(Desig)
(Date)
(a) Reported arrival and TOS on
Permanent posting from _______
(previous unit) and posted as_____
wef the same date.
(b)Period from ______to _____
treated as joining time.
© Unavailed portion of joining/journey period
for_______days credited to his EL account.
(Authy : EinC's Br Army HQ letter No
_______dated ____ and MO No._______
dt_______
b) Strength decrease
4. MES/_____Sh. ______(Desig)
(Date)
SOS on permanent transfer to
_________.
Auhty :- EinC's Br letter No________dated
________. Service verified from paid bills from
---------upto------(end of the month for which pay claimed)
(d) The Offr has availed following leave during
his tenure in this unit from ___TO________
Total EL (i)From_____to_______=_____
days
ii)
iii)
Total Commuted leave/HPL
(i) From _____to______=
(ii)
Other Leave
days
Certified that all kinds of leave taken by the
officer during his tenure in ________have
been accounted for and notified in unit PTOs
and no spell is left out.
PROBATION
5. MES/_____Sh. _____ (Desig)
(Date)
Allowed to continue in the post of
____________in regular establishment
beyond _______(date of completion of
probation period) on satisfactory completion of
his probation.
Authy:- ___________dated______..
PERSONAL NUMBER
6. MES/_____Sh.____(Desig)
(Date)
Allotted MES Number _________.
Authy : ___________ dt ________
GPF NUMBER
7.
MES/ _____Sh._____(Desig) (Date)
Allotted GPF Account No ________
Authy : JCDA (Funds) Meerut letter
No_______dated _______,
RESIGNATION
8. MES/______Sh._____(Desig) (Date)
Resignation accepted by Govt. of India, Min of
Def EinC's Br and SOS wef the same date.
(Authy :-___________dated _______.
PERMANENT APPOINTMENT
9. MES/_____Sh. _____(Desig) (Date)
Appointed in permanent capacity.
in the post of _________
Authy: _______dated _______.
COUNTING OF PREVIOUS SERVICE
10, MES/____Sh. _____(Desig)
(Date)
Previous service rendered in Civil
service under _____________
wef __________to ________
will count as qualifying service towards
pension/gratuity in MES.
Authy : CDA (P) Allahabad letter No
________dt _______.
VERIFICATION OF SERVICE
11. MES/_____Sh_____(Desig)
Period
Service verified from ________to
_________with reference to paid pay
bills and PTOs. PTOs and DVs for the
period have been scrutinized and discrepancies
noticed reconciled.
VERIFICATION OF QUALIFYING SERVICE
12. MES/ ____Sh_____(Desig)
LEAVE
a) Earned Leave
13. MES/____Sh _____(Desig)
Period
From
To
Qualifying service verified from
to_____for _____Yrs_____months
______days.
Auth : LAO ______letter No____
Dt _________received under
(CRO(O)/Command CE) letter No________dt
_______.
(Date)
Granted EL for _____days wef ____
to_______. Balance EL_____days
b) Extension of Earned Leave
14. MES/_____Sh. _____(Desig) (Date)
c) Commuted leave
15, MES/_____Sh.____ (Desig) (Date)
EOL on MC
16. MES/_____Sh._____(Desig) (Date)
EOL NOT ON MC
17. MES/____Sh.____ (Desig)
(Date)
LTC
18.MES/____Sh._____ (Desig) (Date)
ON REJOINING DUTY
19.MES/_____Sh.____(Desig)
(Date)
EXAMINATIONS
20.
MES/____Sh.____ (Desig) (Date)
Reference to PTO No _____dt _____
Granted extension of EL for ____days
wef________to_________
Balance EL _____days.
Granted commuted leave for ____
days on MC wef ______ to ______
equivalent to________HPL.
Balance of EL _______days.
Balance of HPL ______days.
Granted EOL for _____days wef
________to ______on MC which will count as
qualifying service for pension/gratuity.
Balance of EL ______days. Balance of HPL
_____days.
Granted EOL for ______days wef
________to ______not on MC which will not
count as qualifying service for pension/gratuity.
Permitted to avail LTC for the
calendar year ______Block of two
years_______for self/wife/children/dependent
father/mother/minor brothers/sisters to:a)Home Town ______
b)Other than Home Town ______
c) Nearest Rly Station _______
(Family particular with sex and
exact age should be indicated in
the Part II Order.).
e) Earned leave encashed for ____days.
Ref PTO No _______ dt__________
Rejoined duty on _________. Bal of
EL _______days. Bal of HPL ______days.
Availed LTC for the calendar year :Block of two year_________
Block of four years_________
For
self/wife/children/dependent/father/mother/min
or brothers/sisters to the place _______
Onward journey commenced on_____.
Appeared in MES Procedure
Examination for Supdt B/R& E/M Gde I on
_______
Result:- Passed/Failed.
CME Roll Number _________
(Authy: CME No _______dt _____).
INCREMENTS
21. MES/______Sh. ______(Desig)
(Date)
Granted annual increment of Rs _____
raising pay from Rs ______ to Rs ______
in the Scale of Rs _________.
(Date)
Having stagnated at the maximum of
the pay
scale for two/four/six years,granted Rs________ as
first second/third stagnation increment.
Raising pay from RS.______ to Rs._______.
STAGNATION INCREMENT
22 MES/_____Sh. _____(Desig)
FIXATION OF PAY ON PROMOTION
23 MES_____Sh.___
(Desig)
(Date)
Pay fixed in the post of _________on probation
at Rs _____PM in the scale of Rs ________
with date of next increment on ________
Provided non-qualifying service
Intervenes.
(Date)
Retired from service and placed on pension
list on attaining the age of superannuation.
Service verified upto date of superannuating
ie---------------
RETIREMENT FROM SERVICE ON
SUPERANNUATING
24. MES/_____Sh. _____(Desig)
VOLUNTARY RETIREMENT
25. MES/____Sh._____ (Desig)(Date)
Voluntarily retired from service and placed
on pension list on attaining the age of 50/55
Years or on completion of qualifying service of
_______years of service.
Authy : ___________
MEDICAL INVALIDMENT
26. MES/_____Sh. ____(Desig)(Date)
OBITUARY
27. MES/____Sh. _____(Desig)
Retired from service on being declared as
Permanently incapacitated for further service by the
medical board proceedings dated _____.
Authy______________
(Date)
Death notified with regret
LEAVE LENCASHMENT
(a) In the case of retirement on superannuation
28. MES/____Sh._____(Desig) (Date)
Ref PTO Srl No ________dt _______/
(Part II Order under which retirement has been
notified)
Granted cash equivalent of leave salary for
______days earned leave at credit of the retired Govt.
servant and an amount of Rs _____paid to the
individual under DV No ____________dt _________on
_________
(b)In case of voluntary retirement
29. MES/______Sh._____(Desig)
(Date)
Ref PTO No ___________dt ____________
(Indicate Part II Order under which voluntary retirement
has been notified) .
Granted leave salary towards terminal leave for
_______days EL and ______days HPL at credit on the
date of voluntary retirement and an amount of Rs
______paid to the individual under DV No______dated
______on _______.
©In the case of death
30. MES/_____Sh. _____(Desig)
(Date)
Ref PTO Srl No _________dt ________
(Indicate PTO No & date under which death
casualty has been notified).
Granted cash equivalent of leave salary for _____days
EL at the credit of the deceased Govt. servant and an
amount of Rs ______
Paid to the beneficiary of the individual under DV No
______dt _______on_____.
DISCIPLINE
31 MES/_____Sh._____(Desig)(Date)
Charge sheeted under Rule of CCS(CC&A)
Rules 1965for
_________Indicate the details of the charges)
Penalty of ______has been awarded by _____vide
_________dt _______
(Suspension period wef _____to _____treated
as______).
SUSPENSION
32, MES/_____Sh._____(Desig)
(Date)
Placed under suspension in terms of Rule
10(1)(a)/10(1)(aa)/10(1)(b) of CCS(CC&A) Rules
1965.
Authy : _________________
OR
Deemed to have been placed under suspension after
having been detained in
Police/CBI/SPE/Judicial custody for more than
48 hrs as intimated vide (Authy__________)
in terms of 10(1)(a) of CCS (CC&A) Rules 1965.
33. REVIEW PAY FIXATION
:
NOTIONAL PROMOTION PAY FIXATION
Pay fixed in the post of ___________ @Rs.__
notionally wef________ in the scale of RS.___
To______ ie from the date of promotion/placement of
his next junior MES
Sh.___________ with financial effect wef the
Date of actual assumption of rank as ____wef
AUTHY: MOD letter sanction if as a result of court
cases/E-in-C E1R(O) Review panel No.
_______ dt____ and E-in-C/EIB implementation order
No._________ dt______
34. STEPPING UP OF PAY:
Pay stepped up/Increment antedated to (date)
(month) (Year) at par with that of his junior
MES_________ Sh_______ (Design)
Consequent to approval by the competant
Authy.
Authy: MOD/E-in-C/CRO(O) letter No.&
Audit report vide_______
35. PAY PROTECTION:-
36. NFSG PLACEMENT
Approved for pay protection wef_____
in the scale of ________as emoluments drawn in the
post of ___________@ Rs.____On_____ in (Dept ___________)
before joining MES, being higher
Consequently pay and subsequent increments in MES regulated as
Under wef________in this scale of _____________.
Authy:- AAO(WC) Delhi Cantt___________________
CRO(O) No.____________________________
:-
Placed in Non Functional Second Grade of ________
Wef______________ in the scale of Rs._____________
Certified that officer is not involved in any Deptl disciplinary
CBI/SPE Case under penalty on date of placement.
Authy:-_______________________________________
37. OPTION
:-
Option exercised on promotion/placement in NFSG in the post
of________ for pay fixation under FR 22 in the promotion Post/NFSG
Post wef the date of accrual of AI in the lower post due on _________
vide option dated ________
In case of NFSG option where the option
Beyond one month of effective date.
Certified that option is exercised within one month of receipt
Of E-in-C's Order No. _________ dt_______ on NFSG placement in
this
unit on (date of receipt)
In case of retrospective pomotees as a
Result of review DPC/discipline clearance in
Caseoption is exercised (subject to covering
.sanction from competent authority.
Certified that option is exercised within one month of
assumption of the rank wef___ with retrospectively wef _____ on
notional basis.
As per E-in-C order No. ___________ dt_______
And covering sanction accorded for option vide No._______
Date_________.
38. CONDITIONAL PLACEMENT
IN GRADE
Consequent to fulfillment of requisite statutory conditions as
per following service details allowed to be placed in the scale of
___________ wef_______
Date of Initial apptt as _______
Date of seniority as
Date of promotion as
Date of completion of _____ yrs service
In the grade of ______
Authy : MOD/E-in-C CSCC letter No. ____________ dt______ &
CRO(O) confirmation letter No. __________dt____ E-in-C
covering sanction letter No._______dt __________ (where
applicable )
39. FAMILY EVENTS :
Sh/Smt_____________
1.
Married to Sh/Smt__________________
Authy: application of officer date)
2.
Son/Daughter:- Born on___________
And named as ________________
Authy: application of the officer.
3.
Notified with regret death of Sh/Smt____________
wife/husband____________ on___________
Authy: Death Certificate
40. FAMILY PLANNING
family Planning operation done on ___________
at_________________
Authy: Certificate___________
Consequently Personal Pay equivalent to one increment @
Rs.________ sanctioned wef______________
41. PENALTIES
As per exact wording in the penalty order where financial effect or
/reduction are involved. Effective date should be clearly mentioned.
APPENDIX _E
TO AI- 1 – 2003 SECTION -III
File No:
UNIT:
FORMAT OF FORWARDING LETTER FROM THE UNIT
FOR PAY FIXATION OF CONCERNED OFFICER
PAY FIXATION: ON PROMOTION/NFSG PLACEMENT
1.
MES_____________
Shri_______________________________
has
been
promoted/placed in NFSG. As_____________ in the scale of ___________________
vide E-in-C's branch letter No._____________________________ dt_____________His SB is already centralized with CRO(O) & centralization No is ___________. PTO
regarding promotion has been published vide _____________________.
2.
The following documents are attached: -
3.
(a)
E-in-C's letter No. ___________________ in duplicate.
(b)
PTO No. ____________ in duplicate.
(c)
Ink signed Option certificate in duplicate duly countersigned. (In case opted for
pay fixation after accrual of next increment in the lower grade/scale.)
(d)
PTO regarding option.
(e)
Pay certificate in duplicate (In case of officer being promoted first time from Gp
'C' to GP 'B'.
(f)
PTO regarding Annual Increment in lower grade.
It is requested Pay fixation of the above officer may please be got done on priority.
APPENDIX - F
CRO (O) AI 1-2003 SECTION III
FORMAT OF OPTION CERTIFICATE FOR PAY FIXATION
ON PROMOTION/NFSG PLACEMENT
OPTION CERTIFICATE
ON____________ AS ___________________
1.
Consequent upon my Promotion/Placement in non-functional Selection grade in the
scale of _______________________ wef ____________ as per E-in-C's letter
No.__________________________________ dt __________. I hereby exercise my option
for fixation of pay in the new post as under :-
*(a)
Straight away from the date assumption/placement wef_________.
OR
*(b) With effect from the date of accrual of my next increment on _______ in the
grade old post in the scale of _____________.
2.
This is in terms of statutory provisions under FR-22.
Station : ___________________
Signature ____________________
Dated : ____________________
Name _______________________
Designation __________________
Unit ________________________
COUNTERSIGNED
HEAD OF THE OFFICE
*Delete which ever is not applicable.
lower
APPENDIX G PART I
AI 1-2003 SECTION-IV
CONDITIONS FOR CLAIMING STEPPING UP OF PAY
AND DOCUMENTORY REQUIREMENTS
CONDITIONS
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Both the senior and junior officers should belong to the same cadre and the post to
which they have been promoted or appointed are identical and in the same cadre.
The scales of pay of the lower and the higher post should be identical.
Anomaly should directly arise from application of the relevant rules/orders.
The stepping up of pay is admissible with reference to the first junior (not necessarily
immediate junior) on only one occasion, but if the junior concerned gets his pay
stepped up at par with his junior then the pay of the senior may against be stepped up.
The junior officer should not have been drawing more pay than to senior officer from
time to time in the lower post.
Where the table of concordance was applied, the senior officer should not be drawing
less pay than his junior officer in the junior or Group 'A' scale on the date of his
promotion.
Advancement of date of next increment of senior officer is admissible only if he was
drawing more pay than the junior officer in the pre-revised scale and his pay in the
revised pay scale is fixed at the same stage as that of his junior.
The senior and the junior officer should have held the appointments on regular basis.
In other words, if any one of them is holding the appointment on Adhoc basis, stepping
up of pay is not permissible in such cases.
DOCUMENTARY REQUIREMENTS
The units/fmns concerned should forward the following documents invariably with respect to
the concerned officer: (i)
(ii)
(iii)
(iv)
Formal application of the officer requesting for stepping up of pay.
Comparative statements of pay drawn by the senior and the junior officer from time to
time in the present and the previous grade, as per Appendix_I.
Declaration in the prescribed form, from the senior officer duly countersigned by the
head of office in form appendix-II.
Statement of case duly incorporating the specific rule under which the stepping up of
pay is permissible. This statement of case should be signed by head of office.
Contd..2/-
-2-
(v)
Seniority list of the senior and the junior officer in the present and previous grades
indicated dates of appointments on Adhoc basis, if any, as well as on the regular
basis.
(vi)
The service books of the senior as well as the junior officer should have been
centralized with Central Record Office (Officers) at Delhi Cantt. In case the service
book in respect of any officer is not centralized with Central Record Office (Officers)
the same should be obtained from the concerned office and forwarded to Central
Record Office (Officers) alongwith other documents mentioned above.
(vii)
Complete address of the paying CDA/AAO (Pay) under whose audit jurisdiction the
senior officer seeking the stepping up of pay, is serving may be indicated invariably in
the covering letter.
APPENDIX G
PART TWO
AI 1 – 2003 SECTION-IV
FORMAT FOR DECLARATION BY OFFICER
CLAIMING STEPPING UP
I hereby declare that
:-
(a)
The particulars furnished in the comparative statement in respect of self and junior
officer viz. Shri ________________________ are correct to the best of my knowledge and
belief.
(b)
I will not claim any further benefit of stepping up of pay/antedating of increment in case
any other junior person other than Shri __________________ is detectod subsequently.
(c)
To the best of my knowledge the pay of my junior or his date of increment with whom
comparison is being made is the original one fixed under RPR/on promotion as ______ and it
is not the stepped up pay or antedated increment with that of his junior.
Station : ___________________
Signature _____________________
Dated : ____________________
Name ________________________
Designation ____________________
Unit __________________________
COUNTERSIGNED
HEAD OF OFFICE
APPENDIX H
AI 1-2003 SECTION-IV
PROFORMA FOR STEPPING UP OF PAY OF A SENIOR OFFICER AT PAR
WITH HIS JUNIOR OFFICER WITH A VIEW TO REMOVING GENUINE
ANOMALLY
Sl. No.
Nature of information
Particulars of
Particulars
Of senior officer
of junior officer
____________________________________________________________________
1.
2.
3.
4.
MES No. and Name
Designation
Present unit/fmn
Date of appointment/ promotion to officer
Grade initially and pay and pay scale
5. Subsequent promotions dates
(a)
(b)
(c)
6. Date of appointment to the present
Grade and pay fixed stage & pay scale
7. Pay drawing in pre-revised scale on 31/12/95
(if applicable for the case)
8. Date of increment in the pre-revised scale
indicating stagnation increment date,if any
9. Pay fixed in the revised pay scale as on 1-1-98
(if applicable further case).
10. Date of increment in the (revised) pay scale
(after promotion ).
11. Whether final pay fixation (on promotion/RPR)
Concurred by audit or not.
12 Date from which the junior drawing higher
pay (appx)
13. Nature of request on stepping up , whether
increment to be calculated or pay stepped up.
Signature _______________________
Name____________________________
Designation_______________________
Unit _____________________________
Date ____________________________
APPENDIX J
AI 1-2003 SECTION-V
File NO:
UNIT:
FORMAT OF FORWARDING LETTER FOR COUNTING OF FORMER SERVICE
COUNTING OF FORMER SERVICE
SHRI___________________________
1.
Request addressed to E-in-C for counting of former service in respect of MES
No._____________Shri _____________________ is forwarded herewith alongwith following
documents: Strike whichever is not applicable.
(a)
Application of the officer address to E-in-C AHQ, New Delhi requesting for
counting of former civil service alongwith his/her current service in MES for
purpose of pensionary benefits.
(b)
Letter No________ dt_____ establishing that his/her application for
employment in MES was forwarded through proper channel of he/she had
joined MES with proper permission of previous Deptt.
(c)
A certificate letter No. ___________ dt_____ regarding technical resignation.
(d)
Service book covering entire service record of the officer in respect of former
service in ______ volume with_____No ______ documents.
(e)
A statement of non-qualifying service, his/her former service.
(f)
Certificate letter No. ____________ dt______indicating service in daily rated
casual, contingencies non-pensionable establishment.
(g)
Certificate letter No.__________ dt_____from the previous department
indicating non-payment of any technical benefits for the previous service.
Or a certificate indicating amount and nature of terminal benefits paid
_________________.
(h)
Letter/Certificate No._________ dt________ from pervious Deptt authorizing
joining time to grant of EL to cover the gap between date of relieving from
previous Deptt and date of joining the MES.
2.
It is certified that the probation period of the officer has been lifted vide No.
_____________ dt______ as notified in PTO No.________ dt_____.
3.
It is requested that sanction with audit approval for counting his former service for
pensionary benefits alongwith MES Service may please be obtained and _________at the
earliest.
APPENDIX K
AI 1-2003 SECTION-V
CHECK LIST FOR COUNTING OF FORMER SERVICE
The following documents are to be checked :(h)
Application of the officer addressed to E-in-C AHQ, New Delhi requesting for
counting of former civil service alongwith his/her current service in MES for
purpose of pensionary benefits.
(ii)
Documentary evidence showing that his/her application for employment in MES
was forwarded through proper channel or he/she had joined MES with proper
permission of previous Deptt.
(iii)
Whether any endorsement or certificate exists in the SB of previous Deptt or
other documents indicating technical formality of resignation or a certificate to
the effect that resignation had been tendered for administrative reasons.
(iv)
Service book covering complete service of the officer former service claimed by
the officer with service verification endorsement by the concerned audit/acctts
office of the Deptt. This service record should indicate nature of service (i.e Ty,
Pt, and Adhoc, casual, work-charged) and payment of any terminal benefits.
(v)
A statement of non-qualifying service, if any, in respect of his/her former service
in case the complete service record is not available or service not verified.
(vi)
A certificate to the effect that no portion of his/her former temporary civil service
was rendered by him/her in an non-pensionable establishment or in daily
rated/casual service or in a post paid out contingencies in case his complete
service record is not available or recorded in his SB or audit verification.
(vii)
A certificate or endorsement in SB from the previous department to the effect
that the officer was not paid any pension or gratuity or any other form of
terminal benefits for the period of previous service rendered with them in
original. In case any terminal benefits were paid to the officer, the details
thereof to be furnished, which are require to be refunded the Govt. by the officer
concerned.
(viii)
The period of break, if any, between the spells of previous service and the
current service in MES, is required to be regularized by grant of joining time or
by grant of leave or by way of sanction of condonation of break in service by the
competent authority. If the officer was holding permanent or quasi permanent
status in the previous department, joining time would be permissible. In case of
temporary service, the period of break is to be regularized by grant of leave by
the previous employer or by condonation of break in service by the Govt.
Appendix L
AI 1-2003 of Section-VI
RESTRICTRED
Forwarding letter of pension documents to be signed by retiring officer
From
:-________________________
To:-
PCDA(Pensions) Allahabad
Through CRO(Offrs)/ E-in-C/EIB
C/O Chief Engineer Delhi Zone
Delhi Cantt-10
Sir / Madam,
APPLICATION FOR SANCTION OF PENSION AND GRATUITY
1.
I hereby state that i am due to retire from service on superannuation w.e.f
My date of birth being
I therefore request that steps may be kindly
taken to sanction my pension and gratuity as admissible to me and arrange to make payment
immediately after my retirement.
2.
I hereby declare that I have neither applied for nor received any pension or gratuity in
respect of any portion of the service qualifying for this pension and in respect of which
pension and/or gratuity is claimed herein nor will I submit an application hereafter without
quoting a reference to this application and the orders which may be passed thereon.
3.
I enclose herewith the following documents: DOCUMENTS TO BE FURNISHED BY THE RETIRING OFFICER
(I)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
Formal application for pension and gratuity by self.
Passport size joint photograph (of self and spouse).
Details of my family with individual passport size photographs duly
pasted and attested.
Descriptive Roll of self-showing particulars of height, personal marks of
identification and left hand thumb and finger impressions duly attested.
Specimen signatures of self duly attested.
Descriptive Roll of the spouse showing particulars of height, personal
marks of identification and left hand thumb and finger impressions duly
attested.
Specimen signatures of my spouse duly attested.
Application for commutation dt __________ at Form 1-A.
Nomination for commutation.
Form –7 for assessing pension and gratuity.
Nomination for Death-cum-Retirement Gratuity DCRG.
Declaration in terms of AI 189/56.
Calculation Sheet.
Contd/-2…..
-2(xiv)
(xv)
(xvi)
(xvii)
Option for medical allowance.
My present address.
My Address after retirement.
Declaration showing the place and mode of receiving payment.
Encls: As above in triplicate.
Thanking you,
Yours faithfully,
Place:
Signature_______________
Designation
Unit
Date:
NOTE:- The format of forms already circulated and to be held upto GE level unit vide CRO(O)
Adm Instruction NO. 4 dated 27 Sep 88 and be collected/made accordingly.
RESTRICTED
Appendix ‘M’ to Section vi of CRO (O)
AI No. 1 – 2003
CHECK LIST OF APPENDICES TO BE ATTACHED TO PENSION CASES BY OFFICER/UNIT
1.
2.
2A.
3.
Forwarding letter signed by officer for pension and gratuity by the officer.
Three specimen signature duly attested by gazetted officer in separate sheet in triplicate
Three-specimen signature duly attested of spouse in separate sheet in triplicate.
Three copies of passport size joints photographs with wife or husband, as the case may be
duly attested by head of office.
4.
Three slips of descriptive roll showing particulars of height, personal marks of identification
and lift hand thumb and finger impression duly attested by gazetted officer.
5.
Certificate in terms of AI 189/56 in triplicate.
6.
Details of family members in the prescribed form duly countersigned by head of office in
triplicate.
7.
Three slips showing the mode of receiving payment of pension/gratuity (Name and address of
link Bank not mention.)
8.
Descriptive Roll of the wife or husband as the case may be of the officer in triplicate.
9.
Three separate slips showing the present address of the officer.
10. Three separate slips showing the address after retirement.
11. Commutation application dated___________ in form 1 A in triplicate.
12. Latest nomination for commutation of pension in form 5 under rule 7 of CCS (Commutation of
pension) rules 1981 in triplicate.
13. Latest nomination for death-cum-retirement gratuity in prescribed form in triplicate.
14. Judicial Certificate.
15. Form No. 7 Appendix to CCS (Pension) Rule 1972 duly completing the particulars of the
officer in part-I there of and signed by head of officer in triplicate (IAFA-356) Pension
application.
15A. Remarks of head of the office.
17. Details of Known Govt dues outstanding against the officer in triplicate with supporting details.
18 Certificate in triplicate indicating whether or not the officer is in occupation of Govt Accn.
19. Particulars of service of the officer in the prescribed form in triplicate.
20. Pay during last 10 Months of service in respect of the officer in triplicate.
21. Calculation sheet
22. Certificate of option for medical allowance in triplicate.
23. Daily Order/PTO notifying date of retirement.
24. Nomination for life time of arrears of pension.
25. Explanation for delayed submission of pension claim if any
Certificate as under:Certified that neither any claim on account of pensionary benefit has been preferred nor will be
preferred for manual/comprised notification in respect of Shri ________.
Note 1 (a) Bank account No. is to be single account as joint account is not permissible for
operating pension.
(b)
The Bank where pension account is opened should be such which is authorized to
operate a pension account of defence civilian (Check from Bank before opening
account or get a letter from Bank that they can operate central govt pension account).
Note 2.
Proformas/format of all the above appendices are already circulated vide earlier Adm
Instruction No. 4 dated 27 Sep 1988 of CRO (O) sent to GE levels and changes in formats in
corporated from time to time. Format at Sl No,. 2 to 13, Sl 22 , 24 and 25 have to be signed and
submitted by retiring officer. Specimen format are disseminated to all Zonal CE through computer
floppy with instruction to distribute down to AGE (I). So for specimen format CE Zones be contacted.
APPENDIX M1
FORMAT
MES NO
AI-1-2003 SECTION VI
SHRI
DESIG
UNIT
DOR
CALCULATION SHEET
Emoluments last drawn
Avg Emoluments last 10 months
PERIOD
FROM
BASIC PAY
TO
NO. OF
MONTHS
G.TOTAL
AVERAGE EMOLUMENTS
(I) Pension for 33 Yrs Qualifying service
(ii) Rounded Off
(iii) Proportionate pension if qualifying
service less than 33 yrs
(iv) Rounded Off
(v) 50% of revised minimum scale RPR-97
EMOLUMENTS FOR DCRG
BP
DA
(I)
(ii) Amount for DCRG (Limted to Rs 3.5 lacs)
(iii) Rounded off
(iv) Amount withheld for unassessed dues
(v) Net Amount for DCRG
FAMILY PENSION
(I) Last Basic Pay Drawn
(ii) Normal Rate (eligible 30% of last basic pay)
(iii) Enhanced Rate-Double or Normal Rate OR
50% of basic pay last drawn OR
Supperannuation/Invalid pension whichever is less
COMMUTATION OF PENSION
(I) Amount of pension
(ii) Amount commuted in whole (Max 40%)
(iii) Age Next Birthday
(iv) Purchase value of one rupee
(v) Capitalised sum amount commuted
X Purchase ValueX12
(vi) Rounded Off
(vii) Residual Pension
TOTAL
MODEL CALCULATION SHEET NO.1
MES NO
UNIT
300186
SHRI/ B L SINGHAL
SMT
CE WC CHANDIMANDIR
APPENDIX M2
AI 1-2003 SECTION-VI
DESIG
CE
DOR
31-12-2003
CALCULATION SHEET
1
2
Emoluments last drawn
Avg Emoluments last 10 months
PERIOD
BASIC PAY
FROM
TO
3\2003
3\2003
20400
4\2003
12\2003
20900
20900
NO. OF
TOTAL
1
9
20400
188100
208500
AVERAGE EMOLUMENTS
(I) Pension for 33 Yrs Qualifying service
(ii) Rounded Off
(iii) Proportionate pension if qualifying
service less than 33 yrs
1/2 of emoluments No of yrs actual/
(iv) Rounded Off
33
(v) 50% of revised minimum scale RPR-97
4
EMOLUMENTS FOR DCRG
BP
DA
(I)
20900
11495
(ii) Amount for DCRG (Limted to Rs 3.5 lacs)Max 16.5 month emoluments or
(iii) Rounded off
3.5 lac whichever is less
(iv) Amount withheld for unassessed dues
(v) Net Amount for DCRG
5
FAMILY PENSION
(I) Last Basic Pay Drawn
(ii) Normal Rate (eligible 30% of last basic pay)
(iii) Enhanced Rate-Double or Normal Rate OR
50% of basic pay last drawn OR
Supperannuation/Invalid pension whichever is less
6
COMMUTATION OF PENSION
(I) Amount of pension
(ii) Amount commuted in whole (Max 40%)
(iii) Age Next Birthday
(iv) Purchase value of one rupee
(v) Capitalised sum amount commuted
X Purchase ValueX12
(vi) Rounded Off
(vii) Residual Pension
20850
10425
10425
G.TOTAL
3
32395
534517.5
534518
1000
533518
20900
6270
12540
10450
10425
10425
4170
61
9.81
490892.4
490893
6255
MODEL CALCULATION SHEET NO.2
Appendix M3
AI 1-2003 SECTION VI
MES NO
445422
SHRI/
RK AWASTHI
UNIT
CE LUCKNOW ZONE LUCKNOW
DESIG
DOR
EE
30\6\2003
CALCULATION SHEET
Emoluments last drawn
11950
Avg Emoluments last 10 months
PERIOD
BASIC PAY
FROM
TO
9\2002
2\2003
1\32003
27\3\2003
NO. OF
MONTHS
11100 06 Months
66600
11950 27 DAYS
10755
28\3\2003
3\2003
11950 04 Days
1\4\2003
6\2003
1195003 Months
G.TOTAL
NOTE: Average
TOTAL
1593
35850
114798
monthly emoluments are claculated @ 30 days irrespective of the no of days in a month as per PCDA(P)
Allahabad requirement
AVERAGE EMOLUMENTS
11479.83
5739.91
5740
(I) Pension for 33 Yrs Qualifying service
(ii) Rounded Off
(iii) Proportionate pension if qualifying
service less than 33 yrs
(iv) Rounded Off
(v) 50% of revised minimum scale RPR-97
EMOLUMENTS FOR DCRG
(I)
BP
DA
11950
6572.5
Max 16.5 month emoluments 0r 3.5 lacs which
ever is less
18522.5
(ii) Amount for DCRG (Limted to Rs 3.5 lacs)
Max 16.5 month emoluments 0r 3.5 lacs which
(iii) Rounded off
ever is less
0
(iv) Amount withheld for unassessed dues
(v) Net Amount for DCRG
305622
FAMILY PENSION
(I) Last Basic Pay Drawn
(ii) Normal Rate (eligible 30% of last basic pay)
(iii) Enhanced Rate-Double or Normal Rate OR
50% of basic pay last drawn OR
Supperannuation/Invalid pension whichever is less
COMMUTATION OF PENSION
(I) Amount of pension
11950
3585
7170
5975
5740
5740
(ii) Amount commuted in whole (Max 40%)
(iii) Age Next Birthday
(iv) Purchase value of one rupee
(v) Capitalised sum amount commuted
2296
61
9.81
270285
X Purchase ValueX12
(vi) Rounded Off
(vii) Residual Pension
270286
3444
Appendix N1
AI 1-2003 Section VI
Tele : 011 - 25691696
Central Record Office (Officers)/E-in-C E1B
C/O Chief Engr Delhi Zone
Delhi Cantt - 10
90721/INSTS/ 01 /E1B (P&A)
25 Jun 2001
Chief Engineer Eastern Command Kolkata
Chief Engineer Western Command Chandimandir
Chief Engineer Northern Command Udhampur
Chief Engineer Southern Command Pune
Chief Engineer Central Command Lucknow
SUB : PROCESSING OF PENSION CLAIMS OF OFFICERS INVOLVED
IN DISCIPLINARY CASES
1.
Of late pension claims of retiring officers involving discipline angle are getting delayed
unduly, apparently, due to some confusion in determining the involvement. Observations
raised on this account and staggered response by units has been cutting into the time
schedule of TEN months for initiating the pension claim. This has a cascading effect on
delaying the issue of the PPO by PCDA(Pensions) Allahabad
2.
To avoid delays in such cases, the following clarificatory instructions are issued:(a) Determination of involvement in a disciplinary case :The following actions / events having due authority only qualify to declare a retiring officer
as involved in a ` discipline' case.
(i)
When under suspension irrespective of whether Charge memo issued or not.
(ii)
Suspension revoked due to judicial or other order but case not finalized and
suspension period not regularized.
(iii)
Formal charge sheet issue under Rule 14 of CCS (CC&A) Rules 1965. A charge
sheet under Rule 16 does not subsist as such cases have to be finalized before
date of retirement.
(iv)
Formal charge sheet not issued but a decision to serve charge sheet taken by
the Competent Authority and recorded communication to this effect to be quoted
as authy if draft charge sheet is called for by the disciplinary authy.
(v)
Case filed by CBI / Police quoting details of charge sheet filed and date.
(vi)
Convicted by a court of law in a criminal case.
(vii) Detained in Police / judicial custody for more than 48 hrs and deemed
suspended.
In all the above contingencies the offr is deemed to be involved in a `discipline' case.
In such an eventuality, references of authy / communication under which the officer is
involved in a `discipline' case should invariably be indicated in Appx `14' of the pension
claim. Without the reference of authy the provisional pension case cannot be
processed. A copy of the authy / charge memo / Intimation from Judicial / Police / CBI
as the case may be should be enclosed.
Contd…2/-
-2(b) When discipline case finalized after issue of PPO for provisional pension :(i) Fresh Appx 15 A as annexure to IAFA 356 (Appx 15) indicating current status and
any other pending discipline cases.
(ii) Fresh Appx 14 Judicial Certificate
(iii) Fresh Appx 11 Application for commutation without medical examination by the Offr
(iv) Fresh nominations for commutation by the offr as on the date of application.
(v) Copy of finalization order of discipline case by the Competent Authy
(vi) Copy of spl PTO publishing the casualty of finalization of discipline case indicating
penalty / exoneration etc., .
(vii)If the case is finalized before retirement, but penalty of recoveries imposed, a
certificate notifying recovery.
(viii) If case is finalized before retirement, but penalty of reduction in pay scale
imposed, a certificate and PTO certifying reduction in pay scale and recoveries of
overpayment if any in the last 10 months average emoluments
(c) When only enquiry is in progress
(i) No effect on pensionary benefits and need not be reflected.
(ii) In case charge memo is issued at a subsequent date after finalization of the
enquiry, same has to be informed to CRO (O) with copy of the memo and the appx 14
initiated afresh.
(iii) In case charge memo is issued after transmission of the PPO to the bankers, same
has to be retrieved by the unit / formation where the officer is serving / served and fwd
to this office along with documents as above to initiate provisional pension claim.
3. In short, Heads of Offices are to ensure that the retiring offrs get their correct dues.
Neither short payment due to wrong interpretation of the involvement nor overpayments be
made. Special watch of the integrity aspect is to be kept till date of retirement in respect of
retiring officers who are involved in an ongoing inquiry. Some illustrative formats of Appx 14
and Appx 15A IAFA 356 representing different types of cases are enclosed as annexure I to
III for practical guidance. The above info should be disseminated down to AGE (I) level and
acknowledgement obtained.
4.
This supersedes our letter No. 90721/INSTS/01/EIB(P&A) dt 25 Jun 2001.
5
Please ack receipt and confirm dissemination down to AGE (I) level.
Sd/XXXX
(K Srinivasa Rao)
PAO
SO-I (Pers) & CRO(Offrs)
For E-in-C, Army HQ
Copy to
E-in-C E1B
E-in-C E1D
Appendix N2
AI 1-2003 Section VI
Tele: 011 - 25691696
Central Record Office (Officers)
C/O Chief Engineer Delhi Zone
Delhi Cantt - 10
90724/INSTS/ 02/E1B (P&A)
06 May 2003
Chief Engineer Eastern Command Kolkata
Chief Engineer Western Command Chandimandir
Chief Engineer Northern Command C/O 56 APO
Chief Engineer Southern Command Pune
Chief Engineer Central Command Lucknow
All Zonal Chief Engrs
CAT `A' Establishments
ARTRAC
Submission of Pension, Gratuity/Commutation Claims
1. Reference further to CRO (O) Adm Instruction No. 4 & 5 issued vide CRO (O) letter No.
2/3/88 dated 27.9.88 and Even No. dated 1.10.88 respectively regarding processing of
Family Pension / Pension / Terminal Benefits cases and CRO (O) clarificatory letter No.
90724/INSTS/01/EIB (P&A) dated 25 Jun 2001 on the same subject
2. Appendix 16 being attached with pension claims is hereby dispensed with immediate
effect.
As a result certain modifications in the format of pension application have been carried out.
Consequently sub para (i) and (j) of para 2of this office letter No. 90724/INSTS/01/EIB (P&A)
dated 25 Jun 2001 are deleted and replaced with a new single sub para viz. (j) as under: Para 2 (j)
(replacing para 2 (I) and (j) of CRO abid letter dated 25 Jun 2001.
The existing appendix 14 format is merged with appx 15 and is redesignated
appx 15 A which is an already existing prescribed pension format of IAFA 356.
This format as modified is attached as appendix 15A forming part of IAFA 356
(The pension application). In case the Officer is involved in a disciplinary case,
the same has to be clearly mentioned with details of references of charge
memos issued, Competent Authy, and a copy of the Charge memo served etc.
It may be emphacized here that an Officer is considered to be involved in a
disciplinary only when a charge memo is served upon him or a specific decision
is recorded by the Competent Disciplinary Authority to issue a charge memo,
but the actual issue is under process. If a draft charge memo is submitted to
the Competent Authy for approval, such a fact must be clearly spelt out.
Subsequent issue of the charge memo must also be intimated to CRO (O) with
a copy and fresh appx 15A submitted. Please note that investigation of alleged
lapses by a Court of Inquiry or the recommendations of a Court are NOT the
Authy for considering involvement in disciplinary case and should not be
indicated. Appx 15 A should invariably be signed by the Head of the Office only
Contd…P/2
:
2 :
and NOT by any other Adm. Authy. In case of CE Command office only, if so
considered absolutely necessary due to any reason, this certificate may be
signed by ACE Command concerned for whom specific delegation for this
endorsement is given. Certificates signed by any other Adm Authy will be
rejected and delay on that account in pension process rests on the Unit
concerned. The existing appendix 14 format is modified as per attached
appendix. Appendix 16 is abolished being redundant in view of revised
Appendix 14. Appendix 14 should reflect involvement in disciplinary/judicial
proceedings / SPE Cases wherever a judicial/SPE /Police Charge Sheet is
actually issued or an officer is under deemed suspension for being detained in
Police/Judicial custody for over 48 Hrs. The certificate in appendix 14 should be
signed by HOO only. In cases where the retiring officer is the Head of the fmn /
office: - In such case, this certificate is to be signed by next superior in
Departmental chain of control where from the officer is retiring. Where the fmn
concerned is directly under E-in-C/Army HQ, this certificate will be rendered by
Command Chief Engr based on the integrity report by E-in-C EID. In this
connection a reference is invited to instructions issued vide E-in-C EIB (P&A)
letter No. E-in-C EIOB letter No. 90724/Gen/79/33/EIB (P&A) dt 12 Jan 2001.
3.
With the issue of above amendment whereever, Appendix 14 is mentioned in our ibid
letter/Adm Instructions, this may be read as the modified Appendix 15A and whereever
appendix 16 is mentioned, this may read as the modified appendix 14.
Sd/XXXXXX
(K Srinivasa Rao)
Principal Administrative Officer
SO1(Pers) & Central Record Officer
Copy to :E-in-C's Br Army HQ
DHQ PO New Delhi 11
Appendix-N3
AI 1-2003 Section -VI
IIIustrative example 2 When charge Memo is served under Rule 14 or suspended/ no charge initiated
under Judicial/CBI/Criminal Police Custody.
RESTRICTED
Appx-14
JUDICIAL CERTIFICATE
Certified that following proceedings have been instituted are pending against
MES
Shri
Designation
of Unit
as on date submission of his pension papers on
i)
Charge memo under Rule 14 CCS
(CC&A) Rules 1965 served vide.
:
(quote details of letter and Comp Auth
And attached copy of charge memo
served and special PTO of the Charge memo
served with the pension claim.
Judicial/CBI Charge sheet No. _______
Dated _______ served on the criminal/
Offence ____________ under section
____________________Act __________
COUNTERSIGNED
Signature of Head of the Office.
Place :
Date :
RESTRICTED
Appendix N4
A I1-2003 Section -VI
IIIustrative example 2 : Retirement on Superannuating when Charge memo/ served/Suspended/Judicial
Custody.
RESTRICTED
Appendix 15 A
Remarks of Head of Office on the Govt. Servant.
1.
Whether the Officer is involved in any
:
disciplinary case under Rule 14 CCS
(CCS & A) Rule 1965/ Under Suspension/
or Charge sheeted by Judicial order/CBI/
Police or under Suspension.
'YES' suspension order/Charge
memo under Rule 14 served vide
(Quote auth No and Charge sheet).
2.
Expiation of any suspension or
degradation.
:
3.
Regarding any gratuity or Pension
Already received by the applicant
:
4. Specific opinion by Head if Office whether the :
Service claim is established and should be
admitted in full or NOT. (Service claim to be
checked from service verification PTO recd by unit).
NO (Check from unit record.)
No. (Check from unit record.)
Service claim is establish and only
provisional pension should be
claim. Gratuity and commutation is
to be with held and release only on
finalization of inquiry as per departmental
rules.
Note : Officer to be shown 'YES' for involvement in a disciplinary case only when a Charge memo is
served or Judicial Charges/SPE/CBI Charge or Police Charge Sheet in criminal cases Authority to be
reference copy to be attached.
Signature of Head of the office
Place: __________________
Date :__________________
Appendix N5
AI 1-2003 of Section VI
Illustrative example 1 : Retirement on Superannuation under normal circumstances
RESTRICTED
Appx - 15 A
REMARKS OF HEAD OF OFFICE ON THE GOVT SERVANT
1.
Whether the Officer is involved in any
Disciplinary case/Court of Inquiry/SPE
:
NO
2.
Expiation of any suspension or degradation :
NO
3.
Regarding any gratuity or pension
Already received by the applicant.
NO (Check from unit record).
4.
Specific opinion by Head of Office
:
whether the service claimed is established
and should be admitted in full or NOT (Service
To be checked from service verification
PTOs recd by unit.
:
Service claimed is established
and pension should be admitted
in full.
Signature of Head of the Office.
Place :
Date :
COUNTERSIGNED
Head of the Office
RESTRICTED
APPX _P, Part I
AI 1-2003 SECTION VII
FORMAT
DETAILS OF PROVISIONAL PENSION AND GRATUITY TO BE DRAWN AND
DISBURSED BY THE HEAD OF OFFICE IN ACCORDANCE WITH RULE 80_A.
Provisional family pension
Gratuity (the amount in Item 18(b) of Part)
_______
Rs.______________p.m.
______
Rs.______________p.m.
Less
(a)
(b)
(c)
(d)
License for recoverable from gratuity for
Occupation of Govt. accommodation (as
In Item 23 (I) of Part_I)
______
Rs.______________p.m.
Amount of gratuity to be held over
Pending receipt of information from
The Directorate of Estates (as in Item
23(ii) of Part I)
______
Rs.______________p.m.
Other Govt. dues as mentioned in
Item 23 (iii) of part I
_______
Rs._______________p.m.
Total of (a), (b) and (c)
_______
Rs._______________p.m.
Place:
Dated the
Signature of Head of Office
APPENDIX _P PART II
AI 1-2003 SECTION VII
FORM OF LETTER TO THE ACCOUNTS OFFICER FORWARDING
PAPERS FOR THE GRANT OF FAMILY PENSION AND DEATH
GRATUITY TO THE FAMILY OFA GOVT. SERVANT WHO DIES
WHILE IN SERVICE.
No._______________________________
Govt. of India Min of __________________
Deptt/Office _________________________
Dated the ___________________________
To
The Pay and Accounts Officer/
Accountant/General
________________________
________________________
Subject: Grant of family pension and death gratuity
I am directed to say that Shri _______________ designation __________ died on
_____________. His family has become eligible for the grant of family pension and death
gratuity. Form 18 duly completed is forwarded herewith fur further necessary action.
2.
Government dues in respect of the deceased Govt. servant will be recovered out of the
death gratuity as indicated in Section II of Part I of Form 18.
3.
Your attention is invited to the list of enclosures which is forwarded herewith.
Contd….2/
-2-
4.
The receipt of this letter may be acknowledged and this Ministry/Department/Office
informed that necessary instructions for the disbursement of family pension and death
gratuity have been issued to the disbursing authority concerned.
Yours faithfully,
Head of Office
List of enclosures
1.
2.
3.
4.
5.
6.
Form 18 duly completed.
Service Book (date of death to be indicated in the Srvice Book )
Two specimen signatures or left hand thumb and finger impressions of the claimant or
guardian duly attested.
Two copies of passport size photograph of the claimant or guardian duly attested.
Two copies of descriptive roll of the claimant or guardian duly attested indicating
height and personal marks.
Postal address of the claimant or guardian.
APPENDIX Q
AI 1-2003 SECTION VII
* FORMAT OF RELIEVING ORDER IN PRORATA PENSION CASES
Shri ___________ (I) _________ is hereby relieved to join ________________(ii)
as_____________________ (iii) on permanent absorption basis.
He should join
__________(ii) ____________ by _____________ (iv) _____________ his resignation from
Government service will be effective from the day he actually joins ____________(ii)
_____________ and it will be notified on the receipt of intimation about the date of his joining
_______________ (ii)_____________.
In case for some reason he does not join
__________________ (ii)__________________ by______________(iv)______________ he
some should report back to this office forthwith.
2. The period between the date of relief and the date of joining in ___________
(ii)___________ will be regularized by grant of any type of leave due and if no leave is at
credit, by extraordinary leave.
(i)
(ii)
(iii)
(iv)
The name of the officer.
The name of the PSU/ autonomous body in which to be appointed.
The post against which the officer appointed in the PSU/autonomous body.
The Ministry/Department/Officer should indicate the date by which the officer should
join the PSU/autonomous body. This date will be determined by giving him a
maximum of 15 days' time from the date of relief. The competent authority in the
Administrative Ministry/Department/Office may allow any further extension beyond this
date in case of reason beyond the control of the officer like natural calamity, civil
commotion, etc.
* This format should be used by units for relieving the officer on Permanent absorption to join
PSU etc,wherever the officer opts for prorata pension. No lien/deputation is permissible as
per latest Govt. Orders.