CENTRALGOLDFEILDS SHIRE
SHIRE COUNCIL
COUNCIL
CENTRALGOLDFEILDS
PO Box
Box 194,
194, Maryborough
Maryborough
PO
Victoria Australia
Australia 3465
3465
Victoria
Film Policy
and
General Conditions
for Filming
in the Shire
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Central Goldfields Shire Council, Film Policy
Located at the geographical centre of Victoria, Central Goldfields Shire covers 1,550 square kilometres and
has an estimated residential population of just over 13,000 people.
Maryborough is the shire’s major business centre with a population of around 8000. Maryborough has
gained recognition in recent years as having some of the finest sporting facilities in regional Victoria,
together with significant historical buildings dating back the goldmining era of the 1850s.
Other towns in the shire include Bealiba, Carisbrook, Dunolly, Majorca, Talbot, Bowenvale-Timor and the
rural districts surrounding these centres. All are famous for their heritage architecture and significant
agricultural industries.
The shire is located within an hour’s drive from main provincial centres of Ballarat and Bendigo and only two
hours from Melbourne.
BACKGROUND
There is recognition that a Film Policy be developed in response to interest from film producers for film
locations within the Shire. The Policy's objective is to provide assistance to the film industry, provide a coordinated service to applicants and to balance and maintain residential amenity.
The Central Goldfields Shire Council issues permits, co-ordinates location bookings, maintains an overview
of filming activity in the municipality and provides an information service.
Central Goldfields Shire Council’s Growth and Liveability Department is a central contact point for film crews
and liaises internally to ensure optimum traffic management, use of public and commercial spaces and
Council facilities.
SCOPE OF POLICY
This document provides scope and guidance for the attraction of film, television and new media production
to the Central Goldfields Shire. The policy details the levels of assistance and service to be provided by
Council and outlines the expectations of Council in regard to the obligations and requirements that will be
placed upon inbound production companies.
The policy is specifically related but not limited, to:
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motion picture photography for television;
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feature films;
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advertisements;
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student film projects;
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documentaries;
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music videos; and
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commercial stills photography.
VISION
To be considered the best film location in rural Victoria, providing the best service which promotes the
Central Goldfields Shire locations to the film industry and visitors.
MISSION
Council will offer a coordinated approach aimed at facilitating and encouraging film and television production
in the Central Goldfields Shire. This service will provide one point of contact and will assist in achieving the
aspirations of every project
OBJECTIVES
The Film Policy's objectives are:

To encourage film and television producers to consider Central Goldfields Shire Council as a
desirable location;
are valued;
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Central Goldfields Shire Council, Film Policy
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Increase the number of film and television production companies utilising the Central Goldfields
Shire as a preferred location;
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To promote, facilitate and assist the work of the film and television industry within the Central
Goldfields Shire Council;
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To promote the Central Goldfields Shire Council as a film-friendly and high quality filming location in
Victoria;
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To actively work with other key government agencies, in particular Film Victoria and the Melbourne
Film Office, and industry bodies to effectively promote the Central Goldfields Shire Council as a filmfriendly destination with diverse and accessible locations;

To promote the geographical accessibility and the environmental and heritage assets of the Central
Goldfields Shire Council to the film and television industry;

To respond to all enquiries relating to film and television production in an efficient and effective
manner;
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To recognise the cultural, tourism and economic benefits and value derived from filming activity;
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To provide an indirect economic benefit by generating employment and sales;
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To provide a central contact person for the film industry with advice on the guidelines and
procedures and evaluates and processes film location permit applications. The service encourages
location managers and film producers to provide on-going information about filming activities and to
budget adequately for film location fees;
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To contribute to the film industry’s development; and
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To balance the amenity of residents and traders with those of the industry and promotes the Central
Goldfields Shire Council.
FILM LIAISON SERVICES
The Film Liaison Unit will:
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Provide a central contact person for all council related issues
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Assist with Council permit application processes where necessary and liaise with relevant
departments to fast track permit applications where possible
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Assist in sourcing locations to match script specifications
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Provide contact information for, but not limited to:
 Council Services and Statutory Requirements
 Police
 Ambulance
 Fire
 Road Closures
 Traffic Management
 Signage
 Waste Management
 Applicable Support Services
 Local community groups and organisations
 Internal Council departments e.g. planning, heritage, local laws
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Ensure that effective road closure processes are facilitated and traffic management plans are
submitted by the Production Company where major public disturbance will occur.
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Central Goldfields Shire Council, Film Policy
FEES
The Central Goldfields Shire Council ensures a friendly approach to attracting film and television production
by the provision of a ‘no fees policy’ for film permit application processing. It should be noted however, that
should a planning permit be required, permit fees may be applicable. Charges may also be incurred where
Council personnel are required to be present during filming or in relation to the provision of additional
services and resources requested from Council.
Council will not charge the production company fees for production/s that will occur on council owned land or
property, unless existing fees apply to a particular area.
DAMAGE
Any damage caused to public or private property by the Production Company shall be repaired to the
original condition in which the property stood at the time of damage; this shall be at the expense of the
Production Company. The Production Company will accept the decision of the Central Goldfields Shire as to
the reasonableness of the cost of making good any damage or as to the amount of full compensation.
LITTER & RUBBISH
The Production Company shall make adequate arrangements for the control and removal of all litter and
rubbish at the expense of the Production Company.
LIABILITY INSURANCE
Council requires evidence of a minimum $10,000,000 public liability insurance to be provided by the
production company prior to production commencing.
Film applications using the services of stunt performers are required to provide evidence of appropriate
specialised risk insurance.
Compliance with all existing laws and pertinent regulations
Production activities must comply with all Local, State and Federal Laws, OH&S legislation and the particular
laws, regulations and codes or practice of regulatory bodies.
LOCAL FACILITIES AND SERVICES
Council endeavors where possible to promote the use of local facilities and services by inbound production
companies and recognises the importance of retaining and maximizing economic benefits within the
community and encourages production companies to utilise opportunities where possible for the ‘buy in’ of
the local community.
Whilst council has a collaborative working relationship with these stakeholders, it indemnifies itself from any
loss, damage or disruptions caused to the production company by any such third party.
FILMING DURING REGIONAL EVENTS
The Central Goldfields Shire incorporates a number of festivals and events on an annual basis, such events
will have priority access to public spaces and facilities as per their normal requirements.
NOTIFICATION TIMETABLE
In order to maintain a balanced level of residential and trader amenity, filmmakers are required to notify in
writing persons and businesses which may be affected by their presence.
The timeframe for this notification will be done in consultation with the General Manager Corporate and
Community Services.
PHOTOGRAPHY FOR PROMOTIONAL PURPOSES
The Central Goldfields Shire Council where possible, is entitled to photograph the crew during filming. All
images will be used solely for promotional purposes to attract new production to the Central Goldfields Shire
Council. Further consultation on this matter will be on a case-by-case basis.
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Central Goldfields Shire Council, Film Policy
COUNCIL REPRESENTATION AND ACKNOWLEDGEMENT
Council reserves the right to have a representative present on location with the Production Company during
filming. The Filming Permit must be available to be evidenced at the film set at all times along with any
amendments or alterations to the original permit.
Film credits and media publicity should acknowledge the assistance and cooperation of the Central
Goldfields Shire Council and its community, in addition to giving credit to any town or specific location
featured.
NON-COMPLIANCE
Non-compliance with the terms of the Film Permit will be grounds for immediate cancellation of the Film
Permit and the removal of the production crew and activity from the area.
COSTS OF CANCELLATION
Where the Central Goldfields Shire Council and/or its employees have incurred costs and the Production
Company withdraws an application or incurs the cancellation of the film permit due to non-compliance with
the terms of the film permit; then these costs will be passed on in full to the Production Company.
DAMAGE TO COUNCIL PROPERTY
All costs associated with clearing litter and other waste generated by the activities and for any damage to
parks, irrigation, roads and other Council property will be borne by the production company.
CONTACT DETAILS
Alisha Chadwick
Events Officer
Central Goldfields Shire Council
PO Box 194, MARYBOROUGH VIC 3465
Telephone: 03 5461 0637
Fax: 03 5461 0666
Website www.centralgoldfields.vic.gov.au
Email: alishac@cgoldshire.vic.gov.au
For location images and information
go to the Film Central Victoria Website:
www.filmcentralvictoria.com.au
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CENTRAL GOLDFIELDS SHIRE
Application for Permit for Film, Television or Photo Shoot
CENTRALGOLDFEILDS SHIRE COUNCIL
PO Box 194, Maryborough
Victoria Australia 3465
Contact: Events Officer
Alisha Chadwick: +61 3 5461 0637
Facsimile: +61 3 5461 0666
Application Date: ____/____/_______
COMPANY DETAILS
Company/Applicant Name (responsible for the filming):
__________________________________________________________________________________________________________
Does the company name match the name insured on the public liability insurance (PLI)?
Yes / No
If NO: Please provide more information:
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
CONTACT DETAILS
Name: ________________________________________________________
Position:________________________________
Phone No: _____________________________________________________
Email: _________________________________________________________
Address: __________________________________________________________________________________________________
On-site contact on day of filming
Name: ________________________________________________________
Position: ________________________________
Phone No: _____________________________________________________
Mobile: _________________________________
Email: _________________________________________________________
PRODUCTION INFORMATION
Project Name: ______________________________________________________________________________________________
Type of Production (Tick One):
Feature Film [ ]
Telemovie [ ]
TV Series/Serial [ ]
Short Film [ ]
Student Film [ ]
Music Video [ ]
Proposed film dates: from _________________________________________
Documentary [ ]
TV Commercial [ ]
To: ______________________________________
Filming times (including bump-in and bump-out times)? _____________________________________________________________
LOCATION INFORMATION
Location/s: (If more space is required, attach a separate list.) ________________________________________________________
__________________________________________________________________________________________________________
Title of Production: __________________________________________________________________________________________
No. of Cast: ____________________________________________________
No. of Crew: ______________________________
No. of car parking spaces: ______________________________________
No. of truck parking spaces: __________________
Other (Specify) [ ] ____________________________________________________________________________________________
Will the production need a unit base?
Yes/No
If YES: Please add your unit base to your site plan/mud map.
Exact location/s of the proposed unit base? (Including any privately owned land ___________________________________________
__________________________________________________________________________________________________________
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Will the production erect any temporary structures such as tents or marquees?
If YES: Please provide details of these temporary structures (size, number, style)
(Please note: temporary structures need to be secured by weights, not pegs or stakes)
Yes/No
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
TRAFFIC MANAGEMENT
Will the production require traffic management or pedestrian management?
YES/NO
(Please note: If the production is disrupting traffic or pedestrian flow a Traffic Management Plan (TMP) or Pedestrian Management
Plan (PMP) Incorporating a Risk Management Plan will be required).
Type of activity (e.g. hold & release, road closure)
__________________________________________________________________________________________________________
Name and details of the traffic/safety company who will be supplying the TMP or PMP?
__________________________________________________________________________________________________________
What times will the roads be affected?
Start: ___________________________________________ Finish _____________________________________________________
Name of the roads affected by the closure/traffic hold?
__________________________________________________________________________________________________________
Details of any large equipment the production will bring to the location
(E.g. camera cranes, scaffolding, lighting towers.)
__________________________________________________________________________________________________________
Please indicate [Y] if the production will involve any of the following.
☐ firearms/weapons (including imitation)*
☐ other safety concerns*
☐ may have environmental impact
☐ amplified music or sound
☐ stunts*
☐ may cause offense or concern to the public
*Confirmation of approval from Victoria Police or other state government agencies will be required with this application.
Provide details of activity:
__________________________________________________________________________________________________________
Will the proposed filming represent the actual location?
YES/NO
If NO: Please identify the location the filming will represent
__________________________________________________________________________________________________________
ATTACHMENTS
Please attached the relevant documentation for your production. If the documentation is unavailable to be sent at this time please
indicate via email the date on which it will be sent.
Essential documentation (mark with a ‘X’ in not applicable):
☐ Public liability insurance: Proof of certificate of currency ($10 - $20M cover)
☐ Parking application
For parking cars, trucks, oversized and other essential vehicles. [Councils and agencies may link to their own form
here to save the applicant time and make sure the correct permit is filled out.]
☐ Site plan/mud maps:
Identifies Parking, Traffic control, unit base, where crew are situated and any equipment other than the normal
amount of filming equipment required for the shoot e.g cranes, long dolly, boom lifts, scissor lifts.
☐ Running Sheet/Schedule:
A document which establishes a chronology, linking times, events and details of filming activities.
☐ Stakeholder communication plan (Public notification letter)
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The purpose of this is to give traders, residents and other interested parties timely written notice in advance of your
proposed filming activities and show how you’ll address their concerns.
Optional documentation:
If you’re unsure which of the following documentation you need to attach, contact us to discuss.
☐ Traffic & Pedestrian management plan(s)
Required if traffic will be slowed, blocked, redirected, or perhaps even distracted. Be certain to check if you need
permits from Victoria Police and VicRoads (attach your copies of their permits in the ‘Other permits, approvals etc’
section at the end of this form).
☐ Risk management plan or safety plan
Complete this if a risk management plan isn’t already attached to a traffic management or pedestrian management plan, or
other activities involve risk you need to manage, e.g. trip hazards, explosives.
☐ Other permits, approvals or filming information (running sheets, schedules)
Any other permits or approvals we have asked you for. For example Victoria Police, VicRoads, Parks Victoria, a
waste management plan, etc.
Victorian Screen Industry Code of Conduct
We agree to abide by the Victorian Screen Industry Code of Conduct (mandatory):
YES
Compliance with Existing Local, State & Federal Laws
Upon signing this document the Producer acknowledges their awareness of all local, state and federal government laws that are
bound by the above location/s and understands enforceable action will be brought against itself for non compliance by the relevant
authority and it’s employees.
PLEASE ATTACH

A copy of Certificate of Currency of Public Liability Insurance

Map of location and preferred parking spaces

Risk management plans including safety reports, traffic & pedestrian management plants (if required)

Addendum application if there are special conditions e.g. lighting, noise, firearms etc.
INDEMNIFICATION
The Production Company agrees to indemnify the Central Goldfields Shire Council against all claims or suits of any kind whatsoever
or loss, damage or injury of any kind arising out of the negligence or unlawful conduct of the Production Company, its employees,
agents or otherwise. The Production Company agrees to comply with all the local laws of Central Goldfields Shire Council and all
other relevant legislation and Central Goldfields Shire Council conditions, guidelines and special conditions provided.
Signed for, and on behalf, of the Production Company, who warrants that he/she is authorised to sign this application on behalf of the
Production Company.
Signature: ____________________________________________________
Name: _______________________________________________________
Title: _____________________________________________________
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Date: ____/____/_______
Conditions for Filming
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The Council is entitled to have a representative present at all times. (However this representative would be a non-paid
observer. A production company is only responsible for the payment of Council personnel if the nature of filming requires a
representative of the Council to be present.)
The production company will ensure all crew, cast and other persons in its employ follow reasonable directions given by the
Council, or their delegate.
The production company warrants that all information provided in/or attached to the Application is true and correct in every
particular, and no material or relevant information has been omitted.
The production company will not portray the Council as endorsing or supporting any product or service or any views,
opinions, attitudes or ideas suggested, conveyed, advertised, canvassed, depicted or otherwise expressed, without prior
written consent from the Council.
The production company will, if requested by the Council, acknowledge the assistance of the Council in the production of the
film or video by the usual method of end credits, or as mutually agreed.
The production company acknowledges that it conducts the filming entirely at its own risk and hereby releases to the fullest
extent permitted by the law, the Council and its servants, agents and contractors in the absence of any willful default on their
part from all claims of every kind resulting from any accident, death or injury occurring at the location to any person or
property.
The production company will ensure all dangerous substances and articles to be brought on to location will be listed as such
in the Application. Before permission may be given, the production company will provide evidence of competence and
working safety, as according to the Film & Television Industry Safety Guidance Notes (1995). No other dangerous articles or
substances may be brought onto the location than those listed in the Permit.
The production company will not allow any willful damage or permanent alterations to be done to the location or contents of
the location without express prior permission in writing from the Council.
The production company will repair all damage at the location for which it has been responsible.
The production company will remove all its personal property and rubbish from the location at the end of the use of the
location.
The production company will restore the location to the condition it was in, prior to filming.
The production company will not do, or allow to be done, any act that will become an annoyance or disturbance to owners,
tenants or neighbors.
Any other expenses or outgoings the Council is subject to, or may reasonably incur, as a result of the filming, or its need to
supervise the filming are expenses to be paid within 14 days. This expense may be recoverable from the bond after
consultation with the producer.
Any bond, less deductions made in accordance with the Conditions or Special Conditions, will be refunded within 14 days of
completion of filming at the location.
The production company will pay a bond to the Council of $_____N/A_______ not less than 24 hours prior to the filming
date (if required). This bond may be applied by the Council at its sole discretion to repair any damage or replace any losses
as a consequence of the filming including unpaid fees or service charges. The balance will be refunded by the council within
14 days of the completion of the use of the location
The Permit, the Conditions, Special Conditions and any executed Location Agreement (if applicable) are the entire
agreement between the production company and the Council, and no external document or oral statement will be admitted
in evidence to amend, alter or vary them.
Other unforeseen conditions may be necessary by Council immediately, Council reserves the right and freedom to impose
these where it deems necessary.
Comply with all statutory obligations relating to matters of Occupational Health and Safety, Workcover and any other
statutory or regulatory requirement in the delivery of the production.
Apply for and comply with all local government permits including but not limited to building, health and food or site permits as
required by Council.
Council requires evidence of a minimum $10,000,000 public liability insurance to be provided by the production company
prior to production commencing
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Location Agreement
Between: ________________________________________________________________ (the “Producer”)
Address: __________________________________________________________________________________________________
Telephone: ______________________
Fax: ___________________________
and:
CENTRAL GOLDFIELDS SHIRE COUNCIL (the “Location Provider”)
Address:
PO Box 194, MARYBOROUGH, VIC 3465
Telephone:
+61 3 5461 0610
ACN: ______________________________
THE AGREEMENT
The Location Provider hereby grants the Producer the following rights in the use of
Address______________________________________________________________________________(“the Location”)
for the purposes of filming or photography of exterior or interior scenes in connection with
_________________________________________________________________________ (the “Subject Matter”)
entitled: ___________________________________________________________________ (“the name of the production”)
on the dates and times set out in the application form.
DATES AND TIMES
That the Producer has permission to enter the Location and bring such persons, props, sets and equipment as the Producer requires
for filming or photography, for the period as detailed on the application form.
Should the Producer need to return to the Location for reshooting, or because of weather delays, permission for further access will not
be unreasonably withheld.
INDEMNIFICATION & INSURANCE
In consideration of the rights hereby granted to the Producer by the Location Provider the Producer agrees:
a) to be bound by the Application and Permit (if any) and conditions attached to this Agreement (if any);
b) to obtain and keep current a public liability policy for at least 10 million dollars;
c) to indemnify the Location Provider for any loss, damage or injury of any kind arising out of acts or omissions of the Producer, its
employees, agents or contractors;
d) to indemnify the Location Provider against all claims or suits of any kind whatsoever against the Location Provider for loss,
damage or injury of any kind arising out of the acts or omissions of the Producer, its employees, agents or otherwise, in
exercising its rights under this Agreement; and;
e) that it conducts the filming entirely at its own risk and releases the Location Provider (in the absence of negligence or wil lful
default on the Location Provider’s part) from all claims of any kind occurring at the Location to any person or property.
AUTHORITY
The Location Provider warrants:
a) he/she has the authority to enter this Agreement and to grant the rights hereby granted by virtue of being: the registered
proprietor; lessee; or managing agent who enters this agreement for and on behalf of the proprietor; or, public authority in which
control has been vested, of the property located at the Location;
b) either 1) the Location Provider is the sole person entitled to the use and occupancy of the Location during the period specified in
this Agreement or the individual tenants have been informed and are agreeable;
or 2) the Location is a public place, including road or footpath, and the Location Provider is the public authority in which control of
the Location is vested;
c) the Location Provider has not and will not grant any other rights over the Location, which may interfere with the filming to be
conducted by the Producer during the period specified in this Agreement.
..............................................................Please do not write below this line...................................…..........................................................
This permit is issued to the Production Company to film, video or photograph on streets or property subject to the jurisdiction and
Conditions and Special Conditions (if any) of the Central Goldfields Shire Council at the times, dates and locations designated
above/attached. This permit must be produced on demand, whilst on location, by the Production Company.
[ ] SUBJECT TO SPECIAL CONDITIONS
(FOR AND ON BEHALF OF THE PRODUCER)
(Signed) ________________________________
(FOR AND ON BEHALF OF LOCATION PROVIDER)
(Signed)___________________________(Wayne Belcher)
Date: ____/____/_______
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