3rd Party Event
GUIDELINES
THA NK YOU!
Thank you for choosing the Lansdowne Children’s Centre (LCC) Foundation as the beneficiary of
your fundraising event. We truly appreciate the generous support we receive from the local
community. This support is invaluable in assisting us in our efforts to raise the funding so
desperately needed to run our many programs and services the Lansdowne Children’s Centre
provides for the thousands of children and youth in need in our communities each year.
At the Lansdowne Children’s Centre, it is our mission to support children and youth with
physical, developmental or communications needs and their families. The support of Third Party
Special Events is integral to this success. We are extremely grateful for your commitment to
making a difference in the lives of the children and families in need of our services.
The Lansdowne Children’s Centre Foundation is a not for profit organization that abides by
Federal and Provincial laws for charitable giving. To assist you in the successful planning of your
fundraising event in benefit of the Lansdowne Children’s Centre Foundation, please read
through our Event Guidelines. The enclosed 3rd Party Event - Agreement must be submitted for
approval prior to using the name and/or logo of the LCC and LCCF.
Thank you again for considering the Lansdowne Children’s Centre Foundation for your charity
benefit. Thank you for your commitment to our community and to the children, youth and
families in need of our services. Your generosity truly does make a difference.
If you have any questions or would like to discuss your event plans, please contact Erin Helmer,
Fund Development Officer at 519.753.3153 ext. 221 or by email at ehelmer@lansdownecc.com.
GETTING STARTED
Third Party Events are fundraisers created and managed by businesses, organizations or
individual volunteers. These fundraisers demonstrate your belief and commitment to the
services and programs offered by the Lansdowne Children’s Centre.
Third Party Fundraising Events can be as simple as a bake sale or as intricate as a gala evening.
The ideas are endless.
Some Event Ideas include …
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Staff BBQ’s
Holiday Celebrations
Theme Parties
Tournaments
A-thons i.e. Bike, Spin, Dance
Walks/Runs
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Craft Shows
Dress Down Days
Book Sales
Bake Sales
Car Washes
Fashion Shows
If you are new to the Lansdowne Children’s Centre family please fill out an Event Proposal Form
(available upon request from the LCC Foundation office). It may seem a little tedious – but it will
help to make sure things run smoothly and allow the LCC Foundation to offer some advice
and/or guidance.
If this is a second, third or even forth time putting on a charitable event for the LCC Foundation
(good for you – it is a great cause!) please fill out the shorter form 3rd Party Event – Agreement.
If you are seeking donors of prizes and/or sponsorships please send the Fund Development
Officer (Erin Helmer) a list of potentials you are planning on approaching. This allows us the
chance to prevent duplication of requests for support from community organizations.
Please note that the Foundation is to be advertised as the beneficiary of proceeds, not as a
presenter, host or sponsor of the event.
What the Lansdowne Children’s Centre Foundation Can Do To Help You …
 Offer advice and expertise on event planning
 Provide and approve usage of our logo, tagline and name
 Assist in promoting the event on our website and through media releases as
deemed appropriate
 Provide a letter of support to validate the authenticity of your event, if
requested
 Provide a written tax receipt for donations of $20 or more to donors who
make their cheques payable to the Lansdowne Children’s Centre Foundation
 Possibly coordinate a cheque presentation with the Lansdowne Children’s
Centre Foundation, if scheduling permits
 Where possible, we may be able to provide staff or volunteers to attend
your event
What the Lansdowne Children’s Centre Foundation Can Not Do To Help You …
 Extend our tax exemption to you
 Provide funding or reimbursement for expenses
 Solicit sponsorship revenue for your fundraiser
 Provide mailing lists of donors, volunteers or vendors
 Issue gift-in-kind receipts
 Guarantee staff, volunteers or board members at your event
KEYS TO SUCCESSFUL T HIRD PA RTY EVENTS
1. Brainstorm
Share your event ideas with colleagues, staff, friends and family. Measure how feasible the
ideas are and whether or not others will be interested in the event.
2. Enlist Support
Planning an event is time consuming. We recommend forming an event committee and dividing
it into sub-committees so each of your dedicated and hard-working volunteers can each have a
manageable role to play in the project.
3. Know Your Audience
Make sure the event will appeal to the audience you are targeting.
4. Establish Your Goals
Set a realistic financial goal by creating a budget that includes projected revenue, expenses and
net funds.
5. Set a Date
Determine an appropriate and convenient time and location when people are available.
Remember to take into consideration holidays and other planned events.
6. Marketing and Promotion
Promotion is the key to success. After drafting your marketing and promotional materials,
please have them reviewed and approved prior to use by the Foundation staff to ensure they
are consistent with our branding.
7. Collecting the Proceeds
We kindly request that all funds related to your event are submitted to the Lansdowne
Children’s Centre Foundation within 90 days of your event. Charitable receipts will be issued on
a timely basis. Please note that the final decision to issue official tax receipts rests with the
Lansdowne Children’s Centre Foundation and must be agreed upon prior to the commencement
of the event.
8. Say Thank You
The success of your event should be shared! You can never say thank you enough to your
volunteers, sponsors, guests and other supporters. Please ensure that acknowledgement and
thanks are generously given to everyone involved to show them how much their contributions
were appreciated.
9. Do It Again …
Review and evaluate the success of the event and begin strategies for next year!
B EFORE YOU OFFER A T A X RECEIPT
The Lansdowne Children’s Centre Foundation is a registered charity accountable to its donors
and as such adheres to rules and regulations of the Canada Revenue Agency (CRA) to protect its
donors and charitable status.
The final decision to issue official tax receipts rests with the Lansdowne Children’s Centre
Foundation and must be agreed upon prior to the commencement of the event. In order for the
Foundation to agree to issue tax receipts, conditions as set by the CRA must be met.
A gift is defined as a voluntary transfer of property without valuable consideration. To qualify as
a gift, all three of the following conditions must be met:
1. Some property, either in the form of cash or a gift-in-kind is transferred by a donor
to a registered charity
2. The property is given voluntarily
3. The donor gives without expecting anything in return.
TAX RECEIPT GUIDELINES
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The Foundation issues charitable tax receipts for donations of $20 or more to individual
donors, and business acknowledgment letters to organizations that make a cash donation to
your event.
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Receipts can not be issued to the organizer for proceeds from an event; receipts are only
issued for direct donations where the donor receives no benefits from their contribution i.e.
no advertising, promotion etc.
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You must provide documentation to support tax receipting for donations within 90 days of
the event. Tax receipts are issued in a timely fashion upon receipt of all required
information. For cheques without the contact information of the donor printed on them
and for cash donations, the Third Party will provide Lansdowne with a spreadsheet of donor
contact information including name and full mailing address.
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In order to issue tax receipts for 2008, all donor and revenue information must be received
within the calendar year.
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Sale of raffle tickets, admission tickets, green fees, auction items and other goods that
provide a benefit to donors are not eligible for a tax receipt.
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The Foundation does not issue tax receipts for gift-in-kind donations such as
ticket sales, auction items or event sponsorships.
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Receiptable portions can be issued however this must be discussed and
agreed to well in advance of your event date.
LCC FOUNDATION’S PRI VA CY POLICY
The Lansdowne Children’s Centre Foundation (the Foundation) is committed to protecting the
privacy of our donors, employees and other stakeholders. We value the trust of those with
whom we deal and are accountable to our donors. We adhere to the principles of the Personal
Information Protection and Electronic Documents Act (PIPEDA) to ensure the appropriate
protection of all personal information shared with us.
As a result, we must ensure that all associated Third Party Event Organizers themselves are
knowledgeable and compliant with the principles of PIPEDA. As a fundraising event organizer
you must also ensure that all associated volunteers or other stakeholders associated with your
event or project are aware of and are working in compliance with PIPEDA.
The information you share with the Foundation will be held in the strictest of confidence and
will only be used for the purposes for which you disclose the information to us.
For more information on the Foundation’s Privacy Policy and Practices, please contact our office
– we would be happy to discuss further.