College of Information Technology and Computer Science
ITP.1101– IT Fundamentals
Laboratory Exercise #1
Introduction to Office Productivity Suites
Name: Vite, Jandel C.
Code/Schedule:
Itp1101/TTHSAT 5:25-6:50
Date:
06/18/2013
Terminal #: M307-39
Topic(s) Covered: Office Productivity Suites, Tables, Inserting Pictures, Formatting, and
Spacing Page setup, and Columns
Estimated Completion Time: 1-2 meetings
Objectives:
1. To understand the basic components of different office productivity suites available in the
market.
2. To be able to create a comparative study on the different office productivity suites.
3. To be able to utilize the features of a Word Processing software.
Discussion:
An office productivity suite also known as office software is a collection of programs for a
personal computer that is used to automate common office tasks. The packages usually includes:
word processing, spreadsheets, presentation, email, and database software. These components are sold
together and typically interface with each other.
Activity:
Research and read about the following Office Productivity Suites:
 MS Office
 Open Office
 Lotus SmartSuite
 Quick Office
Based from what you have read, create a comparative study of the four office
productivity tools.
Determine which office suite components are integrated in each office productivity
suite, list down its features as well as its advantages and disadvantages. Present your
research using the tables below:
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
Table 1. Office Productivity Suite Components
Office Suite Component
MS Office
Open Office
Lotus SmartSuite
Google Docs
Word Processor
/
/
/
/
Spreadsheet
/
/
/
/
Presentation
/
/
/
/
Graphics Suite
x
/
x
x
Database
/
/
/
x
Desktop Publishing
/
/
x
x
Project Management
/
/
x
x
HTML Editor
/
/
/
x
Email
/
/
x
x
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
Table 2. Office Productivity Suite Features
Office Productivity Suite
MS Office
Features




Open Office



Most versions of Microsoft Office
(including Office 97 and later) use their
own widget set and do not exactly match
the native operating system. This is most
apparent in Microsoft Office XP and 2003,
where the standard menus were replaced
with a colored flat looking, shadowed
menu style. The user interface of a
particular version of Microsoft Office often
heavily influences a subsequent version of
Microsoft Windows. For example, the
toolbar, colored buttons and the graycolored '3D' look of Office 4.3 were added
to Windows 95, and the Ribbon,
introduced in Office 2007, has been
incorporated into several applications
bundled with Windows 7. Feature 2
Users of Microsoft Office may access
external data via connectionspecifications saved in "Office Data
Connection" (.odc) files.
Both Windows and Office use Service
Packs to update software, Office used to
release non-cumulative Service Releases,
which were discontinued after Office 2000
Service Release 1.
Programs in past versions of Office often
contained substantial Easter eggs. For
example, Excel 97 contained a reasonably
functional flight-simulator. Versions
starting with Office XP have not
contained any easter eggs in the name of
Trustworthy Computing.
Mac OS X Support With Version 3.0,
OpenOffice.org is now able to run on Mac
OS X without the need for X11.
ODF 1.2 Support OpenOffice.org 3.0
already supports the features of the
upcoming version 1.2 of the ISO standard
OpenDocument Format (ODF).
Microsoft Office 2007 Import Filters In
addition to read and write support for the
Microsoft Office binary file formats (.doc;
.xls, .ppt, etc.), OpenOffice.org 3.0 is now
capable of opening files created with
Microsoft Office 2007 or Microsoft Office
2008 for Mac OS X (.docx, .xlsx, .pptx,
etc.).
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
Lotus SmartSuite



Google Docs
Integrated office applications—
spreadsheet, word processing, graphics,
personal organizer and database software
that can help increase your productivity.
Compatibility with other business
applications—flexibility to work with the
business tools you need.
Easy administration—customized
installation and centralized deployment.
 Introducing the new Google presentations
Whether you’re trying to impress your boss with an
end-of-quarter presentation or wow your classmates
with an animated history project, the new version of
presentations can help.
 Character-by-character collaboration lets
you see others’ updates as you edit
presentations together.
 Chat with collaborators directly within the
presentation.
 Draw organisational charts, flowcharts,
design diagrams and much more within
Google presentations.
 Transition between slides to add more efects
to your presentation.
 New and improved animations make your
presentations more dynamic. Shape linking
lets you turn shapes within your
presentation into hyperlinks that link to
other slides, presentations or webpages.
Revision history stores edits so you can
revert back to previous versions. New
themes make it easy to create showstopping presentations.
 Cloud Storage- Where you’re files can be
saved on a secured online cloud which can
be accesible for you online.
  Google Docs are more accessible
To help blind users read, edit and navigate
content, Google Docs (including documents
list, documents and spreadsheets) and Sites
now support two screen readers: JAWS and
ChromeVox.
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
.
Table 3. Office Productivity Suite Advantages and Disadvantages
Productivity Suite Advantages and Disadvantages
Office
Productivity
Suite
MS Office
Advantages



Open Office



Microsoft word is the standard.
Microsoft word is the most
commonly used word processor and
has become the industry standard.
Most people are familiar with this
great program and like to stick with
what we know best.Etc…
Vast number of features. There is a
wide variety of functions available
on word that make a document
effective and aesthetically pleasing
No corrupt files and Auto recovery
features. New versions of Word
decrease the risk of corrupt files and
contain an auto recovery feature, in
case of an error within other aspects
of the computer.
Free & open source
Decent clone of M$ office.
Disadvantages





Lotus
SmartSuite

features include integrated office
applications and easy administration
can read Microsoft formats


Google Docs

The advantage is that you can work
from any computer with an internet
connection, your files are always
safe in the cloud, and you can do
collaborative work wirelessly.

Time consuming to share. Users must
take time to email, send, or upload
documents to receivers. Email cannot
always be reliable and files may get lost
in transit. There is often a small wait
time to receive files.Etc…
Too many copies of files. Sending back
and forth files results in too many
copies of each file. This may be time
consuming to try to organize.
Compatibility with other word
processing programs. Word 2007 and
other programs such as Notepad have
many different features. When being
viewed in different programs, the
format and content may change the
document.
Some formats like *.docx are not
compatible. Though most of the
formats you will ever use can be opened
easily.
Some advanced features of MS office
are missing in Open office.
not fully compatible with Microsoft:
Microsoft programs can only read older
formats of Lotus programs
IBM withdrew SmartSuite in May 2013,
so support discontinues in September
2014, with no replacement.
The disadvantage is that you need to
be online to access your files, and you
don't get the advanced features of a
dedicated desktop office suite.
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
References:
Cite your reference using APA Format. Refer to
http://owl.english.purdue.edu/owl/resource/560/05/ for APA format guide.
Article retrieved from Database
Wikimedia Foundation, Inc.IBM Lotus SmartSuite
http://en.wikipedia.org/wiki/IBM_Lotus_SmartSuite
Article retrieved from Database
Wikimedia Foundation, Inc. Microsoft office
http://en.wikipedia.org/wiki/Microsoft_Office
Article retrieved from Database
Wikimedia Foundation, Inc. Google docs Feautures
http://en.wikipedia.org/wiki/Google_docs#Features
Article retrieved from Database
Wikimedia Foundation, Inc. Open Office
http://en.wikipedia.org/wiki/Open_office
Article retrieved from Database
The Apache Software Foundation New core features
http://www.openoffice.org/dev_docs/features/3.0/#New_Core_Features
Article retrieved from Database
Google ©, What’s new?
http://www.google.com/google-d-s/intl/en-GB/whatsnew.html
Article retrieved from Database
Wikimedia Foundation, Inc. What are the advantages and disadvantages of Microsoft office
http://wiki.answers.com/Q/What_are_the_advantages_and_disadvantages_of_Microsoft_Office
Article retrieved from Database
hi@yahoo.answers.com, What are the advantages and disadvantages of OpenOffice?
http://answers.yahoo.com/question/index?qid=20080710065437AA7py6N
Article retrieved from Database
Wikimedia Foundation, Inc. What are the advantages and disadvantages of Lotus Smart Suite
http://wiki.answers.com/Q/What_are_the_advantages_and_disadvantages_of_Lotus_SmartSuite
Article retrieved from Database
Wikimedia Foundation, Inc. What are the advantages and disadvantages of Google docs
http://wiki.answers.com/Q/What_are_the_advantages_and_disadvantages_of_Google_docs
ITP.1101 – IT Fundamentals
College of Information Technology and Computer Science
Document Format:
Page size
Margin
Alignment
Text font style
Text font size
8” x 11”
Top – 0.75”, Bottom – 1”, Left and Right – 0.75”
Centered (for tables); Left (for labels)
Bodoni MT
Label – 12, Table Text -10
Print your research and submit to your instructor. Save a copy of the document in
your Z: drive, filename: Act1.
Laboratory Exercise Score Sheet
Criteria
Score
1. Conformance to the prescribed format
25
2. Comprehensive content of the comparative study
25
3. Completeness of the activity
25
4. Question and answer
25
ITP.1101 – IT Fundamentals