VFOX ISLAND LIVE – EVENTS MARKETING CENTER
CONFIDENTIAL – FROM GWheeler,Jr.
REQUEST FOR PROPOSAL, TIME TABLE AND PRICE QUOTE
PROJECT OVERVIEW
SEEKING AN EXISTING VIRTUAL EXHIBIT DESIGN MODELING AND ANIMATION COMPANY
WITH AN EXISTING RICH MEDIA - VRI PLATFORM SOLUTION THAT CAN BE PRIVATE
LABEL FOR TO SERVE AS OUR ALTERNATIVE TO TRADITIONAL BRICK AND MORTER
TRADE SHOW AND CONFERENCE EVENTS. THIS NEW MEDIA INTERACTIVE MARKETING
DESTINATION WILL BE USED BY US ON A 365 / 24-7 BASIS. IT WILL BE PRIVATE
LABELED TO OUR FIRM AND UPDATED ON A REGULAR BASIS BY OUR TEAM AS A CRM
DESTINATION RESOURCE FOR CONTINUOUS CUSTOMER ACQUISITION, NETWORKING,
INFORMATION AND DEMO GATHERING TOOL FOR VENDORS, SPONSORS, VISITORS,
RECRUITING, SHOWCASING, etc. THE MAIN EVENT XPO-365 DESTINATION WILL
BECOME OUR PRIMARY SHOW CASE AND CHAT CONNECT DESTINATION TO CONNECT
VENDORS, SUPPLIERS, CUSTOMERS, RESEARCHERS, BUYERS, PROCUREMENT REPS
AND DISTANCE LEARNING STUDENTS.
THE VENUE WILL HOST:
CONFERENCES, VENDOR VIDEO PRODUCT REVIEWS AND MESSAGES, NETWORKING
SESSIONS, MEETINGS, WEB BASED TRAINING, LIVE STREAMING WEBCAST, AUDIO POD
CAST, ie:, The system should be able to accommodate an embedded WebX or
GoToMeeting.com or CISCO Live type teleconference.
Vendor booths and event halls should contain expo type (Scenes, Background Event Chatter
Sounds, Media Player ).
We must have the functionality to change the signage and booths at our discretion or with the
host company. Everything else will remain as designed.
Signage will be changes to reflect logo’s and sponsors as the buy in. Media player embedded by
the programmers should have the ability to accept a ( diverse ) number of media codec formats
(avi, mpeg, wpm, flv etc.). To properly play both the video and audio tracks of the vendors while
maintaining high original quality resolution.
Visitors will tour and attend events from home or office and interact with the venue, vendors, chat
lounge, etc.
SCOPE AND DESIGN SPECS:
VFOX ISLAND LIVE - EVENTS MARKETING CENTER
Seeking an Expert Autodesk 3DStudioMax Architectural 3D Visual Effects and Animation
designer or software development firm for a Virtual 3D Interactive Venue (Trade Show
Conference and Convention Hall) requirements. We need an interactive Venue with features and
functions like changeable exterior and interior design styles and features. The Exterior look
should be that of an upscale sexy chic conference and Events Center
Visitors / Attendees enter and navigate everything by point and click (not by avatars like second
life). They can go up the steps into the atrium foyer and sign in lobby area. Click - navigate the
Register Kiosk Flat Screen for the show, guest pass, and get info drop bag, i.e: PDF and video
info from the vendors and event management office.
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VFOX ISLAND LIVE – EVENTS MARKETING CENTER
Large and Small Flat Plasma Screen Should be the everywhere. They will be the primary
interface for the visitor to access pre-recorded and continuously updated text, video, webinars,
chat, free stuff, etc.
DRAG AND DROP:
Drop Bag Button, Different Trade Show Booth Templates for Vendors to Select and Brand.
VFOX ISLAND LIVE / COOL-CHAT LOUNGE:
Next, they enter the main event hall or they can go to the Main Event (ME) Cool Chat Lounge that
shows cool people a the bar and tables. The chat interface should be displayed somewhere with
normal log in and chat functions for real time social networking with other attendees and vendors
regarding the show.
THE MAIN EVENT HALL:
Trade Show Booths should have interactive click buttons to link to vendor’s info, videos, chat, etc.
Also, include Conference Center links for attendees to Speaker Hall with Video Player and links
to various pre-produced or Live Streaming Video. In the main conference hall, I should see
people talking throughout the different booths areas and hear foot traffic and chatter that fade’s,
as I get closer to a vendors booth.
Attendees should be able to fly through event hall with mouse and guide themselves to the
vendor or area of choice.
Please send the following to my attention:
- Price Quote and Time Line Break Out of Schedule of Payments
- Design tools to be used
- You Project Planning Time Lines and Expected Benchmarks time
- Your Questions
- Sample of most recent project you’ve completed that most closely match this one
ARCHITECTURA DESIGN DESCRIPTION
ARCHITECTUREAL DESIGN MODEL NEEDED FOR:
VFOX ISLAND - CONFERENCE AND EVENTS CENTER:
We are in search of a rich media model showing the following seven views based
the project description. I’d like is done in rich media ie: REVIT – Autodesk unless
you advise otherwise.
1. Panoramic 360 degree view of exterior beach front of Events
Center, show the beach or ocean, then the street in front of the
building with cars, people, then the building, digital signage display,
trees, plants, birds, yachts in the water, pier, sexy people in
business attire
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VFOX ISLAND LIVE – EVENTS MARKETING CENTER
2. Side view – balconies, street, people, shops, boats, water, sexy
people in business attire
3. Interior atrium and registration area, show registration desk, Central
digital display kiosk, panoramic windows, benches, trees, plants,
people, entrance door to Main Events Hall
4. Main Events Hall, Wide open area, no obstructions, high ceiling,
carpet with my event name embedded in the center, some vendor
booths, 100 x 100 flat panel display screen, other smaller display
screens strategically positioned, sexy people in business attire
5. Main Cool Auditorium – stage, flat panel display screen at center
stage, side curtains, audience seating, speakers, stage lighting,
ceiling lighting
6. Cool Bar Chat Lounge – be creative, make it look sexy, leave room
on the right side for a square box to put the chat interface in. Show
sexy people in business attire at the bar.
Once finished the models and scenes well go to the 3DStudio Max visual
animation team for incorporation of sound, movement, zooms, people moving
about, the sound of chatter in the background, edits and final rendering
 Background chatter
 Interactive Trade show vendor booths
 Big Flat Screen Player in the hall showing continuous pre-recorded
uploads of commercials, presentations, feature, etc.
Let say a visitor wants to check out the IBM Booth – They point the mouse and
zoom in (no avatars involved). Once at the IBM booth, they naturally will want
more info. They see a flat screen player at the booth, a (more info) button, (ask
a question) button – (linked to a staff person email account at IBM unless the
person is online logged into the Cool Lounge Chat Room. If they are logged in,
then a notice displayed at the IBM booth tells visitors (click here to meet IBM
rep in Chat Lounge). They can chat then click the (go back to event hall)
button to return to trade show auditorium or return to Building Lobby.
We will have about 50 pre-loaded tradeshow booth display layouts for them to
essentially choose from (see http://www.nomadicdisplay.com ) When the
vendor makes the purchase to join the showcase XPO, it will include the number
of areas of their display they want hyperlinks attached.
CONTACT:
George Wheeler,Jr.
Managing Director
BEI - VFOX ISLAND
www.vfoxisland.com
george@cxointel.com
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