EHP7 for SAP ERP 6.0 July 2014 English Subcontracting for Retail (727) Business Process Documentation SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany SAP Best Practices Subcontracting for Retail (727): BPD Copyright © 2014 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see http://global.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. 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Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Icons Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text Emphasized words or phrases in body text, titles of graphics and tables. EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. <Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries. © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Contents 1 Purpose .............................................................................................................................. 5 2 Prerequisites....................................................................................................................... 5 2.1 Master Data and Organizational Data ......................................................................... 5 2.2 Checking User Parameters ......................................................................................... 6 2.3 Roles ........................................................................................................................... 6 2.4 Initial Stock .................................................................................................................. 7 3 Process Overview Table .................................................................................................... 8 4 Process Steps .................................................................................................................... 9 4.1 Creating Subcontract Order Manually......................................................................... 9 4.2 Creating Outbound Delivery for Delivering Components to Subcontractor .............. 10 4.3 Changing Delivery ..................................................................................................... 11 4.4 Picking Confirmation (optional) ................................................................................. 12 4.5 Issuing Goods to Subcontractor ................................................................................ 13 4.6 Displaying Stock Status ............................................................................................ 14 4.7 Receiving Goods from Subcontracting PO ............................................................... 15 4.8 Invoice Receipt from Subcontracting PO .................................................................. 16 © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Subcontracting for Retail 1 Purpose The Subcontracting for Retail involves sending bulk products to a vendor for specific breaking as per specifications and packing processes and receiving the finished article back into inventory. The bulk and packing article are first procured from the vendor (would not be part of this scope item). Both the articles are issues to the subcontract vendor for bulk breaking process. The merchandiser validates the requirements and issues a purchase order based on the requirements. The consumption of sent articles is recorded upon receipt of the finished article. The vendor sends the invoice for the services provided which is paid during the normal payment cycle On goods delivery, the scope item focuses on the following activities: Subcontract Purchase order creation Issues Goods to Subcontract Vendor On goods receipt, the scope item focuses on the following activities: 2 Goods receipt for purchase order delivered by subcontractor Invoice receipt by line item Invoice verification and validation of tax expenses Outgoing payment Prerequisites 2.1 Master Data and Organizational Data SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers. This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scope item. Additional Master Data (Default Values) You can test the scope item with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document: © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Master / org. data Value Master / Org. data details Article PCS-01-ART326 Bulk Article Article PCS-01-ART327 Packaging Article Article PCS-01-ART328 Packed Split Article Vendor PCS-V330 Sub-Contractor Company Withholding Site VZ01 BP VZ Storage Location 1001 PCS Whse (Lean) Company Code 1000 Company Code 1000 Purchase Organization 1000 Purch. Org. 1000 Purchase group 100 Purch. Group YB1 2.2 Checking User Parameters Use In this step, check the user parameters and the default settings. Procedure 1. On the SAP Easy Access screen, choose Customize Local Layout (Alt+F12), and select Options…. 2. In the Options dialog box, select Interaction Design Visualization & Interaction. 3. Make sure the field of Show keys in All Dropdown Lists is selected. 4. Choose OK. 5. Access the transaction choosing one of the following navigation options: Toolbar menu System User Profile Own Data Transaction code SU3 6. On the Defaults tab, make the following entries: Field name Description User actions and values Start menu W10T Decimal Notation 1.234.567,89 Date Format 1 DD.MM.YYYY Comment 7. Save the entries. 2.3 Roles Use The following roles must have been installed to test this scope item in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scope item. You need these roles only if you are using the NWBC interface. Prerequisites © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD The business roles have been assigned to the user who is testing this scope item. Business role Technical name Retail Non-Seasonal Purchaser SAP_NBPR_NONSEASBUYER_RT_S Retail Warehouse Manager SAP_NBPR_WAREHOUSE_RT_S Retail Buyer (Invoice Verification) SAP_NBPR_INVOICEVERIFI_RT_S 2.4 Initial Stock Use In this step, you can check whether there are enough stocks for the component. The following stock situation should exist in storage location 1001. Check the article stocks using transaction MMBE (Refer to section 4.7 Display Stock Status) Article Qty in Unit of Entry Site Storage Location PCS-01-ART326 500 VZ01 1001 PCS-01-ART327 500 VZ01 1001 Procedure If the stock is different, you can correct it as follows: 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) (W10T) Logistics Retailing Merchandise Logistics Logistics Execution Inbound Process Goods Receipt for Purchase Order, Order, Other Transactions Enter Goods Receipt for Purchase Order Transaction code MIGO SAP ECC menu Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S) Business role menu Warehouse Management Receiving Goods movements Other 2. On the initial screen, make the following entries. Field name Description User action and values In the top left corner of the screen, the first field A01 Goods Receipt the second field R10 Other Movement Type 501 (Receipt w/o purchase order into warehouse) Comment 502 Receipt w/o purchase order into warehouse – reversal 3. Choose Enter. © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD 4. On the screen Goods Receipt Other screen, make the following entries and choose Enter. Field name Description User action and values Comment Article PCS-01-ART326 Article tab page Quantity 500 Quantity tab page Site VZ01 Where tab page Storage Location 1001 5. Choose Enter to confirm any warning message. 6. Choose Item OK. 7. Choose Post. 8. Repeat step 2 to 6 for article PCS-01-ART327. 9. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). 3 Process Overview Table Process step Business condition Business Role Transa ction Code Expected results Create Subcontracting Purchase order manually – Retail NonSeasonal Purchaser ME21N PO is created Approval of Purchase Orders Purchase orders are created and required to be approved. Retail NonSeasonal Purchaser – Power User ME28 PO is released Create Outbound Delivery Request Components need to be sent to vendor Retail Warehouse Clerk ME2O Delivery is created Change Delivery – Retail Warehouse Clerk VL02N Delivery is changed Pick Confirmation Materials are picked for deliveries Retail Warehouse Clerk VL02N Picking quantities are confirmed. Issue Goods to subcontractor Delivery is ready to ship. Retail Warehouse Clerk VL02N Material document transferring components from storage location to stock at vendor. Display Stock Status Receipt of goods from vendor Retail Perishable Buyer MMBE Display Stock Overview with information of Provided to Vendor Receive Goods from Receipt of goods from Retail NonSeasonal MIGO Material document and accounting © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Process step Business condition Business Role Transa ction Code Expected results Create Subcontracting Purchase order manually – Retail NonSeasonal Purchaser ME21N PO is created Approval of Purchase Orders Purchase orders are created and required to be approved. Retail NonSeasonal Purchaser – Power User ME28 PO is released Subcontracting PO vendor Purchaser Power User) Invoice Receipt from Subcontracting PO Post goods receipt for PO. Billing has arrived from the vendor Retail Buyer Invoice Verification 4 document showing receipt of purchased material and consumption of component(s) MIRO Invoice is posted Process Steps 4.1 Creating Subcontract Order Manually Use This activity creates a purchase order for consumables. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Purchasing Purchase Order Purchase Order Create Vendor Known Transaction code ME21N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Non-Seasonal Purchaser (SAP_NBPR_NONSEASBUYER_RT_S) Business role menu Purchasing Non-Seasonal Purchase Management Purchase Orders Create Purchase Order If there is screen User Interface for the Purchase Order at the left of the window, choose Close to close it. 2. On the Create Purchase Order screen, make the following entries and choose Enter: Field name © SAP SE Description User action and values Comment Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD PO type NB Standard PO Vendor PCS-V330 3. In the tab page Org.Data, make the following entries and choose Enter: Field name Description User action and values Purchasing Organization 1000 Purchasing Group 100 Company Code 1000 Comment 4. If necessary, choose Expand Items (Ctrl+F3) to open the item line. On the item line, make the following entries and choose Enter: Field name Description User action and values Item Category L Article PCS-01-ART328 Quantity 10 Site VZ01 Comment 5. Choose Enter again to confirm any warning message. 6. Choose Save. Note the PO number. 7. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Subcontracting PO is created. 4.2 Creating Outbound Delivery for Delivering Components to Subcontractor Use The nature of the subcontracting purchase order is that the company would provide components to the subcontractor. This process describes how to transfer post materials to the subcontractor. You can also create the delivery. Prerequisites The scope item only runs if there is enough stock for the material to be provided to the vendor. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu © SAP SE Logistics Retailing Purchasing Purchase Order Purchase Order Analyses Subcontracting Stocks per Vendor Page 6 of 8 SAP Best Practices Transaction code Subcontracting for Retail (727): BPD ME2O Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S) Business role menu Warehouse Management Shipping SC Stock Monitoring(Vendor) 2. On the SC Stock Monitoring for Vendor screen, make the following entries: Field name Description User action and values Comment Vendor Vendor PCS-V330 Change as necessary Components Provided Article Number <Blank> Change as necessary Assembly Article Number <Blank> Change as necessary VZ01 Site 3. Choose Execute. 4. Choose articles PCS-01-ART326 and PCS-01-ART327 to be sent to subcontractor. 5. Choose Create Delivery. 6. On the Create Delivery dialog box, enter Storage Location 1001 and choose Continue (Enter) twice. 7. Note the delivery number on the Delivery for SC Vendor: Display messages screen and choose Continue (Enter). 8. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result A dialog box appears stating that the delivery is created. Note the delivery number. 4.3 Changing Delivery Use This activity creates the transfer order for the outbound delivery. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Merchandise Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Change Single Document Transaction code VL02N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role © SAP SE Page 6 of 8 SAP Best Practices Business role Subcontracting for Retail (727): BPD Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S) Business role menu Warehouse Management Shipping Change Outbound Delivery 2. On the Change Outbound Delivery Screen, make the following entries: Field name Description Outbound Delivery User action and values Comment <Outbound Delivery Number> 3. Choose Enter. 4. Choose (NWBC: More …) Subsequent Functions Create Transfer Order. If any message pops up, choose Yes at End Document Processing Screen. 5. On the Create Transfer Order for Delivery Note: Initial Screen, accept the default data and choose Enter. 6. Choose Posting on the Create TO for Delivery: Overview Deliveries Screen. 7. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Transfer Order for Outbound delivery is created. 4.4 Picking Confirmation (optional) Use Note: You only have to execute the steps in this section if the transfer order was not automatically confirmed. It is used to confirm the transfer order after the picking process is complete. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Merchandise Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Picking Confirm Transfer Order Via Outbound Delivery Monitor Transaction code VL06C Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S ) Business role menu Warehouse Management Warehousing - Outbound List Outbound Dlvs for Confirmation 2. On the Outbound Deliveries for Confirmation screen, make the following entries: © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Field name Description User action and values Shipping Point / Receiving Pt.. Shipping Point / Receiving Point VS01 Picking Date Picking Date <Today’s Date> Comment TO <Today’s Date + 1 Month> 3. Choose Execute. 4. Select the delivery created in section 4.2 Create Outbound Delivery for Delivering Components to Subcontractor and choose Confirm in Background (F7). 5. On the Confirm Picking: Parameters dialog box, enter 1 in the Adopt Pick Quantity field to adopt the quantity. 6. Choose Enter. 7. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Transfer Order is confirmed. 4.5 Issuing Goods to Subcontractor Use This activity displays the stock status and provides information on the stock quantity issued to the vendor. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Merchandise Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Change Single Document Transaction code VL02N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S ) Business role menu Warehouse Management Shipping Change Outbound Delivery 2. On the Change Outbound Delivery screen make the following entries: © SAP SE Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Field name Description Outbound Delivery User action and values Comment <Outbound Delivery Number> delivery created in section 4.2 Create Outbound Delivery for Delivering Components to Subcontractor 3. Choose Post Goods Issue. 4. At the bottom, you would see the message Delivery for Subcon. 8xxxxxxx has been saved. 5. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Goods are issued to subcontractor. 4.6 Displaying Stock Status Use This activity displays the stock status and provides information on the stock quantity issued to the Vendor. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Merchandise Logistics Logistics Execution Internal Whse Processes Bins and Stock Display Total Stock per Article (Inventory Management) Transaction code MMBE Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Warehouse Manager (SAP_NBPR_WAREHOUSE_RT_S ) Business role menu Warehouse Management Inventory Control Stock Overview 2. On the Stock Overview: Company Code/Site/Storage Location/Batch screen, make the following entries: Field name Description User action and values Article. Article Number PCS-01-ART327 © SAP SE Comment Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Site Site VZ01 Storage Location Storage Location 1001 3. Choose Execute. 4. Stock Overview is displayed with information Store Provided to Vendor. 5. Double-click the Stock Provided to Vendor and in the dialog box, you would see the Vendor Number and Vendor Name who has the stocks. 6. Repeat steps 2 to 5 for Article PCS-01-ART326. 7. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Stock Overview would be displayed providing information on stock quantity issued to Vendor 4.7 Receiving Goods from Subcontracting PO Use The vendor delivers the manufactured products and GR is to be posted for them in the system. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Merchandise Logistics Goods Receipt Goods Receipt for Purchase Order Transaction code MB01 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Retail Non-Seasonal Purchaser (SAP_NBPR_NONSEASBUYER_RT_S ) Business role menu Purchasing Non-Seasonal Purchase Management Purchase Orders Post Goods Receipt for PO 2. On the Goods Receipt for Purchase Order: Initial Screen, make the following entries and choose Enter: Field name Description User action and values Movement Type 101 Purchase Order <Your Purchase Order number> Site VZ01 © SAP SE Comment Purchase Order created in section:4.1 Create Subcontract Order Manually Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD 1001 Storage Location 3. On the Goods Receipt for PO: Selection Screen 0001/0001, choose Adopt + Details. 4. Choose Enter three times. 5. On the Goods Receipt for Purchase Order: Overview 0001/0003 screen, choose Post. 6. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Goods receipt is posted. 4.8 Invoice Receipt from Subcontracting PO Prerequisites The goods receipt for the purchase order has already taken place. Billing has arrived from the vendor. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Retailing Purchasing Logistics Invoice Verification Document Entry Enter Invoice Transaction code MIRO Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Retail Buyer (Invoice Verification) (SAP_NBPR_INVOICEVERIFI_RT_S ) Business role menu Invoice Verification Invoice Verification Enter Incoming Invoice If the Enter Company Code dialog box appears, enter company code 1000 and choose Enter. 2. On the Enter Incoming Invoice: Company Code 1000 screen, enter the information as specified in the table below: Field name User action and values Comment Transaction 1 Invoice Choose the entry using the input help. Invoice Date <enter date dd.mm.yyyy> Current date. PO number <purchase order number from step 4.1 Create Subcontract Order On PO reference tab page in lower screen area © SAP SE Description Page 6 of 8 SAP Best Practices Subcontracting for Retail (727): BPD Manually > Tax on sales/purcha ses code V0 3. Choose Enter. 4. Enter the invoice amount in Amount field. 5. Choose Enter. 6. Choose Simulate (Ctrl+Shift+F7) to simulate the invoice values. A Simulate Document in EUR (Document currency) dialog box appears. Check that the balance amount is 0 and choose Back. 7. Choose Post. You receive the information Document no. 51XXXXXXXX created. 8. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client). Result Invoice is posted. © SAP SE Page 6 of 8