Project
Name
Augmented Reality for Kitchen Orientation & safety procedures
Document
Name
Project Initiation Document
Document Identifier
T7 – Project Initiation Document
Document author
Version No.
Tyrone McGillick and Elizabeth Everingham MIller
1.0
Version Date:
15/3/12
Document Name and
file location
Revision History
Version Revision
Number date
1.0
1.1
Summary of Changes
Original document
15/3/2012
Additions by Elizabeth Everingham Miller
Project Initiation Document
Contents
1. Project Brief.................................................... 2
1.1. Background ........................................................... 2
1.2. Project objectives ................................................... 2
1.3. Project scope and exclusions ................................... 3
1.4. Project approach .................................................... 3
1.5. Project deliverables and outcomes ........................... 4
1.6. Dependencies and Interfaces ................................... 4
1.7. Assumptions and Constraints ................................... 4
2. Project organisation structure ........................ 4
2.1. Project Management Team ...................................... 4
2.2. Role of the Project Team ......................................... 5
3. Initial Project Plan and Schedule .................... 5
4. Initial Business Case ....................................... 5
5. Initial Risk Log................................................ 6
6. Communication Plan ....................................... 7
7. Project Quality Plan ........................................ 7
8. Attachments ................................................... 7
1. Project Brief
1.1.
Background
This project is being co funded by North Coast TAFE and the National VET e-Learning
strategy. The project developer is Tyrone McGillick. Project Manager is Elizabeth
Everingham Miller. Project assistant is Lisa McGowan.
The North Coast TAFE contribution to the project is coming from the Library HUB.
The project is about having Augmented Reality (AR) content that is accessible from mobile
devices. Content for each AR item will relate to an aspect of kitchen orientation and or
safety.
The project will be tested by a small group of students using iPad’s. Learning outcomes will
be compared to another small group of students that have been taught using conventional
teaching methods.
1.2.
Project objectives
The objective of this trial is to produce an augmented view of our training kitchen. We
would like to build upon the augmented orientation project from Sunshine Coast TAFE and
focus ours on a specific training environment (kitchen). In addition to precise, geo-specific
augmentation, we would like to investigate “vision” augmentation - augmentation that is
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Project Initiation Document
object-referenced rather than geo-located - to minimise indoor reception issues faced by
GPS.
The project would address:
•
Safe use of kitchen equipment
•
Emergency procedures
•
First aid procedures
There would be a mix of delivery formats: video, text, SMS, webpages & phone numbers.
Basically, students would hold up their mobile device and view all the different pieces of
equipment, emergency exits, gas and electricity shut down locations and basic first aid
procedures and be provided with relevant learning content and OHS information via an
augmented reality platform. The application will need to access content via the internet.
Each mobile device will connect to our on campus Wi-Fi and also have a backup SIM
installed for 3g Connectivity.
1.3.
Project scope and exclusions
There will be a maximum of 5 AR layers that relate to kitchen safety and orientation.
The layers are…
 Hand Wash
 Fire extinguisher
 Gas shutdown valve
 Correct oven operation
 Electricity shut down switch
The project will create these 5 test layers. It will run a testing group comprising of 10
students using iPad’s and Galaxy Tab tablets. Student feedback will be recorded via a
survey. A control group (using conventional teaching methods) will also be used to help
gauge the effectiveness of the trial. The trial will have a completion report completed
outlining the benefits and mistakes made, and also the recommendations for future AR
projects.
The project will not cover the complete unit delivery for SITXOHS001B Follow health, Safety
and Security procedures.
1.4.
Project approach
The project will be run in accordance with the brief supplied by The National VET eLearning
Strategy to provide clear analysis of the success of Augmented Reality as an eLearning tool
for North Coast TAFE.
The project brings North Coast TAFE together with the two industry partners Telstra and
Futura Group. We will work with these partners to provide the learners with a functioning
and engaging Augmented Reality resource.
Futura Group will be supplying North Coast TAFE with Tutorial videos and text
Telstra will be supplying North Coast TAFE with 3 months access to the 3G network via 10
sim cards for the iPads.
The development of the resource will be created by Tyrone McGillick using the free software
Layars
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Project Initiation Document
This project builds on past AR projects that used GPS for the Points of Interest (POI’s). We
are taking this technology further by testing the ability to use image referencing. A noted
problem with past projects was the inability for GPS signals to penetrate through walls and
ceilings. With the image referencing approach there is no need for satellite reception. The
platform uses a preloaded key image instead. For example an image of a fire blanket could
be used as the key image that then links to instructions on using a fire blanket.
1.5.





The project will have a Layar account created. This is the software used to create
the AR links.
Within this account will be 5 layers that are both Geo referenced and object
(vision) referenced.
The project will be tested with a group of 10 students using multi-platform
mobile devices.
There will be a student survey created and completed for the testing phase and a
final report at the end of the project.
There will also be a “how to” guide explaining how the layers were created.
1.6.






Project deliverables and outcomes
Dependencies and Interfaces
Access to two student cohorts to compare and contrast project findings
Unimpeded access to campus wifi through the firewall
Use of 3G sim cards provided by telstra to test alternative access types
iPads with “Layar” app installed
Continued support of Futura Group and Telstra
iPads available at required times for testing with students this will be coordinated
through the library
1.7.
Assumptions and Constraints
It is assumed that:
 This project will show that Augmented Reality is a superior delivery
mechanism for OHS learning in the kitchen.
 This project will bring about exposure of Augmented Reality as a
training device and will add to the rich variety of eLearning already
offered through North Coast TAFE
 Futura Group will supply the Augmented Reality App for use in the
project
 Telstra will supply the 3g Sim Cards for alternative access
 Students will have unimpeded access to the Wifi network
 Students will have access to the bank of iPads available through the
Library at the times they are required
2. Project organisation structure
2.1.
Project Management Team
Name
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Phone #
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Project Initiation Document
Geoff Baldry and Chrishna Dixon
Executive
Mary Allen
Senior User
Chrishna Dixon
Senior Supplier
Elizabeth Everingham Miller
Project Manager
Tyrone McGillick
Project Officer
Lisa McGowan
Project Assistant
2.2.
0
4
4
Role of the Project Team
The project Team is a decision making group. Responsibilities include approvals at each of
the determined project stages, make decisions on project issues and to receive and be
aware of the project reports made by the project manager.
3. Initial Project Plan and Schedule
For this project we will be following the ADDIE development methodology. Key tasks and
deliverables are detailed in the table below.
Develop the Layers to represent each Point Of Interest (POI). Create graphics for icons, and
interface back ground. Determine what content can be sourced from Futura group and what
needs to be created by NC TAFE.
Test the layers from different mobile devices (Android and iOS).
Date
1/3/12
10/3/12
10/4/12
Stage
Analysis
Design
Development
Implementation
Key tasks
 Analyse user needs
 Map out clear objectives
with all
stakeholders.Acquire
required tools for project
 Create resource prototype
design
 Generate accounts
 Source/create graphics and
multimedia Test prototype
on multiple platforms
 Create Layers
 Geo map the Kitchen
 Develop remaining layers
 Project phase report
 How to Guide on layer
creation
Milestone or deliverable
 User requirements
 Project Plan created
 Tools acquired

Live Trial

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Train students to use the
equipment e.g. iPads
Delivery of Augmented




Protype desined
Account created
Media sourced
Purchase Layer
subscription
 Prototype tested
Resource created
Project report
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Project Initiation Document

30/4/12
30/5/12
Reality to 10 students
Delivery of traditional
training to second cohort of
students
Evaluation


Survey learners
Collate and analyse data
from both student groups
including learner results
Finalisation
Final report completed
Final Analysis
Final report
4. Initial Business Case
The intent of this project is to look at an active way of presenting Kitchen safety and
orientation information. It’s anticipated that this new and innovative digital learning
experience will engage students and in turn help the learner consolidate their learning so
that hopefully, in a real emergency, our TAFE cookery students will remember and have the
ability to react appropriately, hence maximising their learning and improving teaching &
learning outcomes here at TAFE.
5. Initial Risk Log
The risk:
what can
happen
and how it
can
happen
The
consequence
s of an event
happening
Likelihoo
d Rating
Level of
risk
Student
unfamiliar
with
technology
Student
outcomes/resul
ts would be
lower
Possible
Medium
Internet or
Application
drop out
Application will
not work
without
internet
connection
Possible
High
Facilitator
is
unfamiliar
with
technology
Trial would
struggle.
Results would
be poor
Possible
High
Corporate
partners
withdraw
Content would
need to be
created in
Possible –
low
Medium
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Countermeasures
(Prevent,
Reduce,
Accept,
Contingency,
Transfer)
Insure all
participants
have received
adequate
training prior
to testing
Observe sytem
outage
notifications.
Insure SIM
cards are
active
Proactive
training to
ensure this
doesn’t
eventuate
Constant
communication
with partners
Chosen
counter measure
Ow
ner
Brief training
in mobile
Augmentatio
n to
Students
prior to
testing.
Using
supplied
iPad’s.
Arrange
alternate
testing time
TM
Weekly
training and
development
, creating the
project
content
TM
TM
TM
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Project Initiation Document
The risk:
what can
happen
and how it
can
happen
The
consequence
s of an event
happening
their
support
house
Project is
not ready
at the time
needed
Possible failure
in receiving
final payment
Likelihoo
d Rating
Level of
risk
Countermeasures
(Prevent,
Reduce,
Accept,
Contingency,
Transfer)
low
High
Adhere to
project time
line. Ensure all
parties are on
track with
tasks
Chosen
counter measure
Ow
ner
TM
6. Communication Plan
The project will produce several documents. Firstly there will be a student feedback form
that will contain the learning data from the students. Secondly there will be a how to guide
that will explain how to create Augmented Reality layers. And Third an end of project
report.
7. Project Quality Plan
Product/Outcome
Crieria
App displays
layers correctly
Displays as
planned
App works on
multiple devices
App is accessible
for students of
varying abilities
Displays as
planned
Accessibility
to check for
visual,
auditory
and dyslexic
students
Method of
checking
Prototype testing
Person
Responsible
Tyrone
Sign-off date
Prototype testing
Tyrone
15/4/12
Prototype testing
Tyrone and test
students
20/4/12
31/3/12
At multiple stages through the development process this product will be checked against the
eLearning Health Check to validate the soundness of the design.
8. Attachments
Name of source and purpose of funding including relationship to
this project:
Amount of
external
funding:
$
Emerging Technology Trial Project - Budget and Resources
Resource (description)
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Funding
requested for
Value of coinvestment
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Project Initiation Document
the Emerging
Technology
Trial ($ ex
GST)
from project
applicants ($
ex GST)
Salary
Development hours (10hrs approx.)
$820
Project Manager (1/2 day p/w) 6hrs X $82 X 12
weeks
$2952
Consultation with relevant stakeholders and
subject-matter experts 10hrs X $82
$820
$2952
Teaching delivery / resource trial hours 8x$82
$656
Teacher replacement hours 18x$82
$1476
Non-salary
Travel for post-project presentation (travel &
accommodation for 2 people)
$2500
$380
On campus Wi-Fi (N) supply
Tech Support ICTU 15 hrs @ $65.92 p/hr
$988
HUB team support 10hrs X $82
$820
iPad loan HUB Library @ $50 X 10
$500
MacBook Air X 2
$2800
Layar Subscription (augmented reality server)
$150
Free
Telstra Next G 3G SIM cards & Multimedia from
Futura
Free
Free
BUDGET TOTAL (all funding types)
$9050
$8764
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