New AP Creditor Application
Payment to Foreign Bank Account
This form is for INTERNAL USE only.
Departments are to complete the application, attach the necessary bank account verification details and return the application to
Accounts Payable Office, Financial Services Division in every case.
Creditor Name
Creditor Address 1
Creditor Address 2
City, State and Post Code
Country
Phone Number
Email Address (For Remittance)
Email Address (For Purchase Orders)
Contact Details
Title
Mr
First Name
Initials
Last Name
Position
PLEASE ATTACH VERIFICATION OF BANK DETAILS
Please refer to page two of this form for acceptable forms of bank verification.
Please refer to page three of this form for required foreign bank account information.
Reason to Open Account
Department Contact Details
Title
First Name
Last Name
Position
Telephone No.
Email address
Name of Department
Originators Signature
Mr
FSD Authorisation
Authorised by:
Date:
FSD – Accounts Office Use Only
Date Application Received
Creditor No. Allocated
Date Originator Advised
Upon Completion of this form, the signed form needs to be returned to the Accounts Payable Office, Financial Services
Division.
Or Fax to: 03 479 7996
Or Scan the completed and signed form and email to:accounts@otago.ac.nz
1
ACCEPTABLE FORMS OF BANK VERIFICATION
We have re-defined our requirements around acceptable documentation for bank account information.
Acceptable documentation is ONE of the following forms of evidence:
•
Letter from the creditor on their letterhead with the bank details. This evidence applies to businesses only and not
individuals
•
Email from creditor where the creditor name is included in the email address. This evidence applies to businesses only
and not individuals
•
Printed Creditor Invoice with the bank details clearly displayed on the invoice
•
Pre-printed deposit slip with the creditor name printed on the slip
•
Hand written deposit slip with the creditor name written on the slip and the slip verified signed & stamped) by the bank
•
Copy of a bank statement or any other bank generated document with the creditor name clearly identified on the
document.
This level of documentation is required to minimise the risk that incorrect payment details are recorded against a creditor.
Please attach an appropriate form of supporting documentation.
2
REQUIRED FOREIGN BANK ACCOUNT INFORMATION FOR EACH COUNTRY
KEY:
•
•
•
•
BSB: Bank and Branch number
IFS: Indian Financial system code
NPS: Bank and Branch number
ABA: Bank and Branch number
COUNTRIES:
Australia
Nameof Bank
Name of account holder
Account number
BSB number
Swift code
Canada
Name of Bank
Name of account holder
Account number
Bank & Transit numbers
Swift code
Europe
Name of Bank
Name of account holder
IBAN number
Swift code
South Africa
Name of Bank
Name of account holder
Account number
NPS Code
Swift code
UK, as for Europe, but alternatively
Name of Bank
Name of account holder
Account number
Sort code
Swift code
Asia
Name of Bank
Name of account holder
Account number
Swift code
Contact phone number
Brazil
Name of Bank
Name of account holder
Account number
Swift code
Payees Tax number
Contact phone number
India
Name of Bank
Name of account holder
Account number
Swift code
IFS number
Contact phone number
USA
Name of Bank
Name of account holder
Account number
Routing/ABA/Fedwire number (can be called any one of
these)
Swift code
3