DST-UKIERI Thematic Partnerships
Call for Proposal 2014-15
Deadline for submission of proposal
15th September 2014
www.ukieri.org / www.dst.gov.in
Updated on 4th August 2014
1
The UK India Education and Research Initiative (UKIERI) started in April 2006 with the
aim of enhancing educational links between India and the UK. UKIERI has played a
pivotal role in establishing a step change in the educational relations between the two
countries. In recognition of the substantial achievements and building on the success of
this initiative, the programme has been extended till 2016. The extension was announced
by the UK Prime Minister Mr. David Cameron and Indian Prime Minister Dr. Manmohan
Singh in July 2010.
In 2002, the UK Office of Science and Innovation (OSI) signed a bilateral agreement with
the Department of Science and Technology (DST), India making funding available to
establish a networking scheme which aimed to initiate and develop enduring partnerships
between the UK and Indian scientists. Under each agreement, both sides agreed upon
the need to bring together their most excellent scientists in any field of science and
technology. The last SIC meeting was held in April 2012 and the continued success of
various UK India partnerships was duly noted by the two Ministers. In 2012-13, DST
UKIERI jointly supported over 57 partnerships across Science and Technology subjects.
For details on strands, please visit www.ukieri.org / www.dst.gov.in
GUIDANCE on DST-UKIERI Thematic Partnerships
The first part of this guidance provides background information and general
guidance about the DST-UKIERI Thematic Partnerships. The second part provides
specific guidelines for completing the application form. There are further
guidelines contained in the application itself.
You are strongly encouraged to read both parts of this document and the
guidelines on the application form, in detail, well in advance of starting to complete
the application as the application will require significant advance preparation and
inputs from various parties, which will need take time to arrange.
Background and general guidance
The sub-strand will strengthen engagement and encourage future potential collaborations
between the Indian and UK higher education institutions by facilitating collaborations and
promoting innovation between faculties and researchers along with promoting and
assisting registered PhD students and post-docs in India and the UK to undertake shortterm visits to work on research projects.
Each project for funding should involve a mix of activities and must include two lead
teams: one based in the UK and the other based in India. The collaboration should
involve staff and researcher exchanges between the UK and India, including for research
students. The programme is open to all universities and research centres and teams in
the UK and India, in Universities and Higher Education Institutions, research institutes
and companies or foundations.
Subjects / disciplines covered
The partnerships will be for Science & Technology projects jointly funded by Department
of Science and Technology, Government of India and UKIERI under the following subject
areas of:
1. Climate Change
2. Computer Science
3. Public Health and Well being
4. Food Water Energy
5. Sustainable cities
6. Big Data
7. High Value manufacturing
Updated on 4th August 2014
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Multidisciplinary research will be encouraged. Whatever the discipline of your research,
you are strongly encouraged to read the guidelines, criteria and application form carefully,
to ensure that your proposal is suitable for consideration such support and that your
application will be competitive.
Eligibility
DST-UKIERI Thematic Partnerships are intended to be between institution-based
research teams in the UK and India of proven research ability. The Project Leaders
should be faculty member/academia in an institution or research laboratory. Each project
must be a joint submission by the UK and Indian teams, through their institutions and
endorsed by the respective heads of institutions or their delegated authority.
All those institutions or bodies, including universities, which have their own UK degree
awarding powers, as listed in the Education (Recognised Bodies) (England) Order 2010
are eligible to apply. Institutions or bodies which have been granted degree awarding
powers are available on - http://www.bis.gov.uk/policies/higher-education/recognised-ukdegrees/recognised-bodies
Indian Project Leaders should be researchers/ scientists/ faculty from recognized
universities, deemed universities, public funded research institutes/laboratories and be
resident in India.
UK Project Leaders should be based in a UK university or research institution and
resident within the UK; EU citizens may apply provided they hold a permanent position in
a UK institution. Non-EU citizens may apply provided they have held a permanent
position at a UK institution for at least three consecutive years.
Important Note:

Applications from early researchers and institutions that have not received any
award under UKIERI would be given preference

Only one application is allowed from any lead applicant and team members
should be involved in one single application. Partnerships that have received
UKIERI grant (across activities) in the last two years are not eligible to apply.
Team members including lead applicants that have received UKIERI grant
(across activities) in the last two years are not eligible to apply.

Multiple applications from same lead applicant across UKIERI strands will be
rejected in the first level of short listing.

Incomplete applications in any respect will be rejected at the administrative stage
of short listing.
Activities that DST-UKIERI funding will cover
DST-UKIERI funding is designed to support the collaborative costs of the joint research
project and the co-promotion of innovation activities. All proposals will need to include
details of contributions from the institutions involved, and from other sources. The
majority of DST-UKIERI funds will be used to support exchanges between the research
teams in the two countries. There are standard UKIERI or DST rates for most elements
that may be charged to the initiative and all applications must use these rates. Eligible
costs will include exchange visits by staff, researchers and research student exchanges,
with extended periods of research attachments, essential to deliver the project’s
proposed outcomes. It should be noted however, that in line with promoting exchange
between the participating research teams, all individuals spending time in the “other”
country must be part of their home research team and spend the minimum required time
with that team, and no more than the maximum allowable time in the other country (see
below).
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In summary a UKIERI-DST project grant can cover:
i.
Research Staff and (Postdoctoral) Research Fellows’ (or equivalent)
exchanges: to include travel related and accommodation costs for a
maximum duration of 15 days per year
ii.
Research Students (Postgraduate and PhD) exchanges: to include travel
related and accommodation costs (although most applicants will want to
either cover fees or at least contribute towards them as part of their
institutional contribution); for a maximum duration of 89 days per year
iii.
Reasonable costs directly associated with the research activities e.g.
reagents and other specialist laboratory consumables, (of up to £2,000 per
annum and pro rata per research student, to a limit of 15% of the total amount
requested from DST-UKIERI). It could include costs for educational materials
(books and periodical subscriptions), technical components (including
establishment or maintenance of interactive technology based distance
learning programs).
iv.
Travel should be done in most feasible economy class. Indian researchers
are requested to travel only in Air India. Local travel should also be accounted
for in travel cost.
v.
Per day allowance for Indian researchers visiting UK should not exceed £ 130.
This allowance includes both accommodation and subsistence for the day.
However we encourage that host institution in first place should assist in
arranging inexpensive and reliable accommodation at university/institute
guest house.
vi.
Per day allowance for UK researchers visiting India would be INR 2500 and
they would be provided free furnished accommodation by host Indian
Institution.
vii.
Monthly allowance for Indian research students travelling to UK would be
£ 1411 in London and £ 1161 elsewhere.
viii.
Monthly allowance for UK research students travelling to India would be INR
15000
ix.
Up to four visits each side, per year is permitted. The visits include visit from
students and researchers.
x.
Cost of visa to be calculated on actuals as per the visa fees mentioned on
website of UK Border Agency/Indian High Commission.
xi.
Proposals might outline junior faculty development programs and incorporate
knowledge transfer tools and modules
xii.
Reasonable costs associated with co-promotion of the university’s or
research institution’s innovation hubs e.g. technology transfer offices.
DST-UKIERI funds are not intended to contribute towards the costs of staff time
associated (i.e. Full Economic Costs) with the projects nor for administration or other
institutional overheads.
Duration and value of Partnerships
DST-UKIERI funds are available for partnerships of up to 15 Months in duration. DSTUKIERI partnerships will provide for a maximum of£ 40,000equivalent in INR over the
duration of the project.
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Applications from partnerships
There is an expectation and requirement that all major parties to a proposal (e.g. the
different research teams in both countries, other partners and sponsors) should be kept
fully informed of the development of the application and the implementation of the
partnership .It is expected that the lead researchers will keep all parties to the application
fully informed as to developments, and will share any feedback with all parties concerned.
DST UKIERI encourages applicant organisations to consider developing sustainable
public private partnerships in an effort to expand and increase the number of programme
participants and the overall impact and reach of exchanges and partnerships.
General Criteria for the Awards
The principles underlying the submission and assessment of proposals for DST UKIERI
awards will be:

They will be competitive

The evaluation process will be transparent and consistent

They should be submitted jointly by the Indian and UK Project Leaders

They must have the
institutions/organisations

Project objectives should have significant and ongoing impact on the participating
institutions and the target audience

Strategies to achieve project objectives should be feasible and realistic within the
projected budget and timeframe. Proposals should contain detailed information on
specific exchange activities and outline the methodology and timeframe for achieving
project goals.

Proposals should demonstrate significant understanding by both Indian and the UK
institution of their own needs and capacities and of its partner(s), together with a
strong commitment by the partner institutions, during and after the period of grant
activity, to cooperate with one another in the mutual pursuit of institutional and project
objectives.

If proposed project activities are being funded by any external funding partner fully or
partially, directly or indirectly should be detailed out in the application and the UKIERI
funding should be sought for activities supplementing those activities.

Proposals should consider how the joint research will have impact, particularly via the
UK and Indian’s institutions innovation hubs and/or how such innovation hubs could
be promoted.
formal
support
of
the
respective
heads
of
Evaluation Process
STEP 1: INITIAL SCREENING
Following the opening session and administrative check, the UKIERI secretariat will
check whether application was submitted prior to the deadline and whether application
has satisfied all criteria mentioned. If any of the requested information is missing or is
incorrect, the proposal may be rejected and the proposal will not be evaluated further.
STEP 2: SHORTLISTING BY ASSESSEMENT PANEL
Updated on 4th August 2014
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All projects on the short list will go forward to a sector assessment panel, which will
include external assessors. All comments and grading arising from the panel will be seen
and used by the final Evaluation Panel to make their recommendations.
The assessment panel will evaluate the projects as per pre-determined assessment
criteria. The panel will include representatives from the UK and Indian side.
Proposals received on both sides would be independently evaluated by two sides (DST in
India and UKIERI in UK). Subsequently, DST and UKIERI would discuss their
assessment reports to arrive at a common decision on approved activities/proposals
STEP 3: FINAL SELECTION BY EVALUATION PANEL
A joint evaluation panel will be set up only in case where there is a discrepancy in scores from
the Indian and the UK evaluators. Evaluation of proposals by the joint panel will be of the
quality of the proposals, including the proposed budget, and of the capacity of the applicant
and its partners, will be carried out in accordance with the evaluation criteria.
STEP 4: PROJECT BOARD AGREEMENT
The ultimate decision for agreeing projects for funding support will be made by joint
decision by DST and the UKIERI Project Board. The UKIERI Secretariat will normally
submit to the DST and UKIERI Project Board a prioritised list of projects for consideration
with the comments of the assessors which includes members nominated by UKIERI and
DST.
Please note that evaluation process would normally take between 6- 8 months since it is
a multi tier process.
Please note that the evaluation process is not exhaustive and can be modified based on the
feedback from stakeholders and experts.
Evaluation Criteria
The main criteria for evaluating proposals will be:

The extent to which the project might contribute towards both mutuality and long term
sustainable partnerships between the UK & India

The quality of the institutions/organisations applying; are they recognised as Centres
of Excellence in the selected field e.g. by government or funding bodies

The extent to which the projects meet the UKIERI principles through:

Actively involving partners from both countries

Bringing mutual benefits and a two way flow of ideas

Having plans to achieve sustainability

Tools for Social Inclusion/Capacity Building
The extent to which the projects applications are well thought through and deliverable,
as demonstrated by

Have specific objectives achievable within a clear timeframe

Have clearly costed proposals within the available resources

Bring matching funding in cash or in-kind including the active
contribution of partners (industry, federal any other) investing their own
time in ensuring the commercial relevance

Are clear about intellectual property arrangements

Have clear ideas for dissemination

Have a clear approach to monitoring and reporting

Have recognized potential areas of risk

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
The extent to which the project application has considered the impact of the research
and the ongoing collaboration that could exist between the UK and Indian institution’s
innovation hubs.
Existing research partnerships, receiving funding from Government/other sources either
side are not eligible to apply under the DST-UKIERI partnerships.
Please note that the evaluation criterion is not exhaustive and can be modified based on
the feedback from stakeholders and experts.
Financial Proposal
Please summarise the estimated costs (GBP for UK costs and INR for Indian costs) over
the period of the project on an annual basis (i.e. normally for a Financial Year 1 April – 31
March). You should allow for inflation and contingencies within your budget. The
tentative start date for project should be 1st January 2015.
Please note the general guidance for DST-UKIERI funding:

All travel and accommodation cost where applicable should normally be the most
reasonably priced economy class.

UK costs would include in country cost for visiting Indian team .Similarly Indian costs
would include in country cost for visiting UK team. Travel cost will come from the
respective institutions budget.

All UK cost including accommodation/subsistence for Indian team must be mentioned
in GBP.

All India cost including accommodation/subsistence for UK team must be mentioned
in INR

Project specific consumables (upto 15% of the total project funding): UKIERI funds
can be used to contribute for such needs. However funds can not be employed to
meet the regular administrative costs or running costs of the institution.

Any other costs to be met from DST-UKIERI funds should be itemised
The following costs are not eligible:
 debts and provisions for losses or debts
 interest owed
 items already financed in another framework
 currency exchange losses
 direct costs of staff time
 administration or other overheads
* The recipient of DST UKIERI award must maintain written records to support all
allowable costs which are claimed as its contribution from UKIERI and from
participating institutions. All such records are subject to audit.
Submitting your application
The deadline for submission of soft copy of the proposal for DST-UKIERI
partnerships is 15 September 2014 by 1700 hours IST.
The soft copy of the application will be submitted by only one of the lead partners. The
copy of the submitted form should be printed off by both partners, signed and counter
signed from the relevant institutional authority (with the permission to commit institutional
resources).
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The soft copy of the application should be emailed at
ukieri@britishcouncil.org and skvdst@nic.in with subject line as DST UKIERI Thematic
Partnerships.
The deadline for the receipt of the signed and authorised hard-copy at the address given
below is 30th September 2014.
Please note: The hard copy must be exactly the same as the copy submitted online,
with the exception of the addition of the relevant signatures and dates. Please mention
the reference number when sending the application.
Hard copy applications should be sent to:
S K Varshney
Scientist F/Director
(International Division)
Department of Science and Technology
Technology Bhawan
New Mehrauli Bhawan
New Delhi-110016
skvdst@nic.in
With a copy to
Lakshyata Sinha
DST UKIERI Thematic Partnerships
UKIERI Secretariat
British Council Division
17, Kasturba Gandhi Marg
New Delhi 110001
lakshyata.sinha@britishcouncil.org
Please mention “DST-UKIERI Thematic Partnership” on the envelope.
All enquiries should be directed to: ukieri@britishcouncil.org
*Please note that any application which is submitted incomplete in any way –
including the omission of any signatures and dates on the hard copy version – will
not be considered.
*Please also note that the applications will be rejected if signed hard copies are not
submitted by deadline.
*Please note that evaluation process would normally take between 6- 8 months
since it is a multi tier process.
The applicants are advised not to make frequent enquiries about the result. Instead, they
may visit UKIERI website www.ukieri.org for the same. However, the individual
applicants will be informed, separately by e-mail.
All
enquiries
should
be
directed
to:
ukieri@britishcouncil.org
Notes for Completing the DST-UKIERI Application Form
Please bear in mind DST and UKIERI’s particular interest in the collaborative elements of
the proposal. You may wish to highlight these throughout your application.
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Most questions and sections on the application form give a number of words in brackets.
This is an indication of the maximum allowable words for your response. Your response
does not have to meet this maximum on every occasion, although you may not exceed it
on any occasion. You are encouraged to make responses as clear and concise as
possible, while being adequately comprehensive.
You must complete every section / answer every question. If you feel that any question
does not apply to your application, state this in your response, and give your reason.
Note the further guidance and requirements given on the application form itself.
The reference box is for UKIERI administration use only – do not complete this section.
Section A – General Details
1. Project Title
Please choose a title that uniquely describes your project and clearly identifies the
primary subject area for the activity.
2. Project Area Code
1. Climate Change
2. Computer Science
3. Public Health and Well being
4. Food Water Energy
5. Sustainable cities
6. Big Data
7. High Value manufacturing
3. Project Objectives
Please provide a short description of main aims and objective of the project.
4&5. Proposed Start Date and End Date
Please provide your best estimates of start and likely completion dates for the project.
The likely start date for the project should be 1 January 2015. Timings should also
reconcile to your financial proposal.
6. UK Lead Institution Name
Please provide institution name and postal address of the UK institute including
department and postal code
7. UK Project Leader
Please provide details of the UK Project Leader
8. UK Telephone no
Please provide contact no including area code
9. UK Email Id
Please provide email id of project leader
10. Indian Lead Institution Name
Please provide institution name postal address of the Indian institute including
department and postal code
11. Indian Project Leader
Please provide details of the India Project Leader
12. India Telephone no
Please provide contact no including area code
13. India Email Id
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Please provide email id of project leader
14. Other UK Partners
Please list UK key partner organisations/institutions/businesses supporting the lead
project teams including contact person details. Give the title, first name, surname,
position, department or research centre and institution.
15. Other Indian Partners
Please list Indian key partner organisations/institutions/businesses supporting the lead
project teams including contact person details. Give the title, first name, surname,
position, department or research centre or institution.
16. UK Group (3000 words)
Please provide evidence of the professional ability and competencies of the UK team and
select individual members to demonstrate that they can deliver the proposed project. You
can include short CV’s. Please select the most relevant and appropriate entries within the
word limits.
17. Indian Group (3000 words)
Please provide evidence of the professional ability and competencies of the UK team and
select individual members to demonstrate that they can deliver the proposed project. You
can include short CV’s. Please select the most relevant and appropriate entries within the
word limits.
Section B – Partnership Proposal
18. Project Description (2000 words)
Provide the project description including details of methodology, technical details, target
audience and details of demand and the need of the project. Please be sure to use
language suitable for a general audience where this is requested.
19. Scientific and Technical Details (1000 words)
Provide scientific and technical aspects of the proposed research including methodology
to demonstrate the research merit of the project.
20. Work Plan
Fill the relevant spreadsheet listing activities, timelines and outcomes proposed for both
UK and India. Please complete the spreadsheet carefully and in as much detail as
required. The Overview, Technical Detail, Work Plan and Outcomes sections should be
clearly linked and there should be a clear read-through between them.
The project should be designed to focus on specific institutional objectives that will
support the program’s goals of encouraging Mutuality of Benefit, Long Term
Sustainability, Capacity Building and Social Inclusion
Proposals should demonstrate that the project objectives are feasible to achieve within
the given project duration
Proposals must demonstrate how the project will mutually benefit the participating
institutes and support UKIERI principles
Proposals must realistically assess institutional capacities and contain compelling
objectives that address institutional needs and justify request for funding support.
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The proposal should detail out the target audience including sector experts, Student and
faculty population, industry bodies or any other group that will benefit from the outcome of
the project proposal.
Please detail out the risks associated with the effective delivery of the project and
measures to mitigate those risks,
21. Proposed Project Outcomes (700 words)
Provide the intended outcomes of the proposed partnership including number of joint
publications, trainings, patents, workshops etc.
22. Dissemination and Impact (500 words)
The primary objective of the UKIERI activities is to encourage more long term and
sustainable cooperation between the UK and India, learning from the on-going projects is
thus vital. For these reasons it is necessary to have strategies to disseminate results.
Please indicate how you intend to communicate the project activities / findings to a wider
audience. Note: This is in addition to the UKIERI requirements for mid-year monitoring,
an annual report and a more substantial report and evaluation at the end of the project.
DST UKIERI encourages follow on/dissemination activities that have a strong multiplier
effect and demonstrate significant impact on participating organisations.
23. Exchanges (500 words)
Clearly list the exchanges planned, on an annual basis. Please note that DST only
allows 4 visits per side, each year. You must clearly show how many individuals of what
level will move in which direction and for how long, each year.
Team members must spend at least 50% of the project duration in their home team.
Grant recipients are responsible for providing invitation letters to the Indian and the UK
counterparts for applying for the UK/Indian visa.
24. IPR (250 words)
Please indicate IPR associated with this research partnership and how you are
addressing the same.
25. Monitoring and Evaluation (500 words)
Outline how you will monitor the implementation of the proposal. Remember to cover the
research, collaborative, quality of course delivery, assessment/training attended/imparted
and financial elements.
Proposal should describe a methodology for project evaluation. Awarded institutions to
submit periodic reports to UKIERI on the project activities in relation to its objectives. The
evaluation reports will need to include an assessment of the current need status of the
Indian and the UK lead institution at the time of program inception with specific reference
to project objectives
The project design should describe a process for evaluating the results of project
implementation.
The proposal should discuss how the issues raised throughout the any mid project
evaluation process will be assessed and addressed.
The evaluation should describe the project’s engagement with the participating
institutions and their surrounding communities or societies (if any). The evaluation should
also include recommendations about how to build upon project achievements particularly
by using the innovation hubs within the UK and Indian institution.
Copies of evaluation reports could be shared with UKIERI.
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In addition to the formally scheduled reports, the evaluation strategy should include a
mechanism for promptly providing UKIERI with information to be able to summarize and
illustrate project activities and achievements as they occur.
Section C – Financial Proposal
26 and 27. Financial Proposal
The UK institutions are requested to put UK cost in £ GBP and Indian Institutions in INR.
For the sake of consistency, please employ an exchange rate of £1 = INR 80. (Although
the rate used for payments may vary depending on the prevailing exchange rate).
Please double check all amounts and calculations in this section, as it is an important
part of the scoring of the proposal, and changes cannot be made after submission, nor
will the DST-UKIERI team or assessors check or recalculate on your behalf. Please
summarise the estimated costs (£ GBP for UK institution and INR for Indian Institution)
over the period of the project on an annual basis (i.e. normally for a Financial Year 1st
April – 31st March). You must use the respective table (separate for UK and Indian Cost)
provided to set out your costs in detail, in the format required.
Please remember that DST-UKIERI funds are not intended to contribute towards the
costs of staff time associated (i.e. Full Economic Costs - FECs) neither with the projects
nor for administration, estates costs or other institutional overheads.
Please also provide details of all the non-DST-UKIERI funding contributions to the cost of
the collaboration from contributing parties, both direct and indirect. It is essential and a
requirement of the scheme that all proposals are supported by funds in addition to those
requested from DST-UKIERI. These must include contributions from both institutions
involved, (direct and indirect) and will preferably include contributions from other sources,
eg business, industrial, or corporate. The ability to attract additional funding support is
considered vital to achieving the overall DST-UKIERI goals - particularly towards
ensuring the sustainability of the activities and will be a key criterion for assessing the
eligibility of DST-UKIERI proposals. In general, the greater the proportion of costs met
from sources other than DST-UKIERI, the stronger the financial proposal.
Direct contributions may include (but are not limited to) direct financial investment in the
project by or through the institution, direct financial investment by an external sponsor or
collaborator. Indirect contributions may include (but are not limited to) discounts
(including up to 100%) on student and other fees, provision of specialist equipment and
consumables, accommodation or other provision for visiting students, researchers and
faculty.
Also provide a breakdown of which parties will contribute, (e.g. the UK and Indian
institutions, any other partners or sources of support) the value of their contributions and
an explanation of what the contribution will cover (e.g., if it is cash, is it predicated against
anything in particular, if in kind, please explain e.g. 50% fee waiver, accommodation).
Please be clear and concise in presenting this information.
Please note that all travel costs would be to and from the destination and will be paid by
host institution. E.g- If a UK student is travelling from Manchester to Ahmadabad in India,
UK institution would be responsible for the international travel expenses from Manchester
to Delhi and local travel from Delhi to Ahmadabad.
Please also be aware throughout this application that is only concerned with financial
aspects of the collaborative project, and therefore institutional contributions should not
include staff costs or institutional overheads. Staff costs may only be included as part of
the contribution from the institutions or other partners if funds have been secured to
employ additional staff purely for the collaborative project. DST would cover manpower
costs only for Indian institutions as per DST norms.
All International airfares should be the most reasonable economy class fare and by
shortest route. Visa fees should be included in the costing of the project expenses.
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The monthly allowances should be reduced according to contributions to accommodation
and other relevant costs by the partner institutions, eg by the provision of accommodation
in institutional guesthouses in India.
Travel within the destination country is permissible only when it is required as part of the
project work.
A contribution to consumables and reagents are chargeable to DST-UKIERI up to a limit
of 15% of the total amount requested from DST-UKIERI. These may cover specific
specialist consumables eg reagents etc, and field trips necessary for the research, but it
is anticipated that the institution will also contribute. DST-UKIERI funds can not be
employed to meet the regular administrative costs or running costs of the institution.
You are strongly advised to check eligibility of any unusual proposed charges to DSTUKIERI before you submit your proposal, as proposing ineligible items is very likely to
disadvantage your proposal.
DST-UKIERI has set rates given below for allowances:
(Note: please convert INR totals into GBP at rate given and use GBP amount only
total costing requested. The Indian cost must be quoted in INR)
Note: DST-UKIERI shortlisting and selection is based on the information given in the
application, including the financial proposal. Applicants are required to ensure that all
information given is accurate, uses the appropriate rates and figures fall within any
ceilings given, that calculations are correct, and that all items are eligible and comply with
UKIERI requirements.
Applicants are advised to check all calculations carefully, including those on the
spreadsheet provided. Some formulae may be written into the spreadsheet however
applicants may wish to add others. In any case, applicants are responsible for ensuring
the correct figures appear in all cells, including the totals.
Furthermore, all applicants are strongly advised to ensure that the costs they use are
realistic, as inflated costs will result in low scores on the financial proposal and increase
the likelihood of the application not being selected.
If proposed project activities are being funded by any external funding partner fully or
partially, directly or indirectly it should be detailed out in the application and the DST
UKIERI funding should only be sought for activities supplementing those activities.
Section D – UKIERI-Specific Collaborative Criteria
28, 29 & 30. Long Term Sustainability, Mutuality and Complementarity & Inclusion
and Capacity Building
Provide details on how project proposal might be sustainable after the funding is
complete. Proposed partnerships should strengthen long term mutual understanding and
establishment of long term institutional and individual linkages. During evaluation,
assessors will look at ways in which proposals provide substantive plans to make
partnerships sustainable.
Also indicate the likely benefits of the project proposal to both India and the UK indicating
the scale and scope.
Include methods/tools used for social inclusion and capacity building through this project
proposal.
Section E – Referees
31. Referees
Please provide the name and contact details of two suitably qualified individuals who are
familiar with the project work area proposed and can comment on the work of the
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proposed team(s) and/or individuals. They must not be involved in the project themselves
and must be entirely independent of the teams involved and able to provide an objective
review of the application.
The nominated reviewers should be contactable within the 3 month period after the close
of applications and willing to provide a review.
The process for assessing projects will also involve external assessment / review. At
least one external assessor will normally be approached, in addition to your nominated
reviewers.
Section F – Confirmation, Agreement and Signatures
32. Data Protection
Please confirm that by submitting this application, you agree that the information in the
application may be made public or passed on to third parties as outlined in the Data
Protection statement in the guidelines. Acceptance of this condition is a requirement of
applying to the UKIERI strand activities.
33. Institutional Authority & Signatures
When submitting the online (soft copy) application, please type in the names and
positions of the project leaders and the name and positions of the Institutional Authority in
both countries. Leave the signature sections and following date sections blank. The
signature and following date sections should only be completed on the hard copy of the
application.
Note: All information on the application forms of proposals that are successful and funded
by DST-UKIERI will have details made public and it is a condition of application to the
scheme that you agree to this.
Where applications involve a Corporate or other business, commercial or industrial
partner, (either before submission or if the application subsequently secures support) the
information on the application will be shared with them, and should the application be
funded, they may also make it public.
Updated on 4th August 2014
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