DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
BOARD MEETING MINUTES
The mission of Daviess County Public Schools is to prepare students to succeed for life by
meeting the individual needs of students, ensuring quality instruction, and developing a
learning community.
DAVIESS COUNTY BOARD OF EDUCATION
RECORD OF BOARD PROCEEDINGS
(MINUTES)
The Daviess County Board of Education met pursuant to notice in Owensboro, KY on August 19, 2010 at
6:00 p. m. at the Daviess County Board of Education office in Owensboro, KY.
Daviess County Board of Education members are: Dr. John Ed Dunn, Chairperson, Frank G. Riney, III,
Vice-Chairman, Merritt Bates-Thomas, Alben B. Shockley, M.D. and Dianne B. Mackey.
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CALL TO ORDER
I. CALL TO ORDER
Dr. John Ed Dunn, Board Chair, called the meeting to order.
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ROLL CALL
II. ROLL CALL
All Board members were present. Superintendent Tom Shelton, Board
Attorney Bart Darrell and Recording Secretary Peggy Inklebarger were also
present.
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MOMENT OF SILENCE
III. MOMENT OF SILENCE
The Board observed a moment of silence.
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COMMUNICATIONS
IV. COMMUNICATIONS
There were no communications.
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PROPOSED
AMENDMENTS TO
THE AGENDA
V. PROPOSED AMENDMENTS TO THE AGENDA
There were no proposed amendments to the agenda.
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SUPERINTENDENT’S
REPORT
VI. SUPERINTENDENT’S REPORT
VI-A. SUPERINTENDENT’S REMARKS
Superintendent Shelton said “We want to welcome everyone to the August
meeting of our Board of Education, our first meeting of the 2010-2011
school year.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
Our students returned to school last week and I am happy to report an
outstanding “back to school” process this year. Our current “fifth day”
enrollment is at 10,834 students in grades Kindergarten through 12. When
you add our 567 preschoolers, that’s a total of 11,401 students – each one of
whom is our reason for being here.
I have visited all of our school sites, and I am proud to tell you that our staff
took the Opening Day message to heart. The adventure of lifelong learning
has truly begun in classrooms across the district. As our own Bart Darrell
reminded us, every student is a success looking for a place to happen, and I
am so proud to see that we are leaving no leader behind in Daviess County.
As we think about preparing students to succeed for life, I can’t help but
take this opportunity to reference an article published in the MessengerInquirer earlier this week regarding our Board’s consideration of the
compensating tax rate. I hope our community took the time to go beyond
the headline to understand the complete story. I sent out a summary of the
“big picture” surrounding this issue to my email listserv subscribers. If you
haven’t already, I encourage everyone in attendance tonight to read those
messages, or let me know if you did not receive or don’t have access to
them. I won’t belabor the point this evening, but it is important for all of us
to remember that our district has operated, and continues to operate, under
the guiding principles of fiscal responsibility. Our Board of Education has
continued to meet its responsibility in ensuring that our schools have the
support and resources they need to provide the best education possible for
the students entrusted to our care.
Our mission is to prepare students to succeed for life. As I’ve said so many
times before, education is not a cost, it is an investment.
I believe this is an important point: You, as the DCPS Board of Education,
have balanced your responsibility to our students with a sense of
accountability to the residents of Daviess County. Our community should
applaud their commitment; I know I do, and years from now, I am confident
that our students will be able to look back and feel the same way.
As DCPS continues to prepare students to succeed for life, I am pleased to
acknowledge the many areas of recognition that we receive across the state
and nation as leaders in education.
Tonight’s program includes a celebration of our district’s recent honor at
the state level for a Professional Development program designed to focus
our vision on our mission of developing, challenging and preparing students
for success. We are also recognizing our School Nutrition specialists for
their commitment to the health and well-being of our students; and Daviess
County High School , which was recently selected for the third consecutive
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
year as a High Schools That Work Pacesetter School.
Needless to say, outstanding schools and outstanding staff members work
together to produce outstanding students, and we have some of the “best of
the best” with us this evening. We look forward to recognizing our national
academic team champions and our student-athlete academic all-state
honorees. Thank you again to those students and their families who have
joined us this evening!
Fall activities are already underway across our district, and we invite you to
attend as many of these events as possible to support our students and our
schools. Schedules for high school sports’ fall seasons are available in our
lobby; please feel free to pick those up as you are leaving this evening. The
Independence Bank Border Bowl games begin a week from tomorrow … a
great opportunity to see both of our high schools in action against other
teams from across the area.
We’re looking forward to continuing the adventure of learning throughout
the year with our commitment to quality instruction taking place for every
student in every classroom, every day.
Thank you again to everyone who has joined us tonight as we continue
working together to prepare students to succeed for life!”
VI.B. Recognition of KTCCCA Academic All State – Track and Field
2010
The Kentucky Track and Cross Country Coaches Association recognize
student athletes across the state who has maintained excellent grades while
participating in track and field and cross country.
Superintendent Tom Shelton and Board members recognized the following
students who maintained a cumulative grade point of 3.5 or higher during
their semester of competition during the 09-10 school year, or as an overall
accumulated GPA: Sydney Settle, Madison Mills, Mallory Osborne, Claire
Payne, Brittany Clark, Tiffany Clark, Meghan Sallee, Emily Bouchard and
Ella Shipp.
The Superintendent and Board members presented each student with a
token of congratulations.
VI-C. DCHS JV Academic Team – National Championship
The Daviess County High School junior varsity academic team was
recently invited to compete at the 2010 National Academic Championship
in Chicago. The JV team qualified based on its state championship in the
Knowledge Master Open in April.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
The DCHS junior varsity academic team was named National Champions.
Mr. Shelton and the DCBE members presented a token of congratulations
to Ella Shipp, Logan Leathem, Courtney Hamilton and Grant Nation.
VI-D. DCHS – National High Schools That Work “Pacesetter”
DCHS was one of only 30 HSTW schools and Technology Centers That
Work (TCTW) centers to receive the 2010 Pacesetter Award, out of 1,200
eligible sites.
The award was officially presented by the president of the Southern
Regional Education Board at the 24th Annual HSTW Staff Development
Conference in Louisville on July 14.
The Board recognized DCHS for being named a HSTW site.
VI-E. National School Nutrition Association Award – Lisa Sims
The Board and Superintendent recognized the DCPS Food Services
Department and Food Services Director Lisa Sims who were recently
honored with national recognition at the School Nutrition Association
national convention in Dallas, TX, July 11-15.
Lisa Sims was presented the President’s Leadership Award for Exceptional
Accomplishments. The award – the highest honor given to individuals by
the national association is presented annually to three state presidents who
have demonstrated extraordinary leadership.
The Board and Superintendent recognized and extended congratulations to
Ms. Lisa Sims and the entire DCPS Food Services.
VI-F. KASA Tom Vest Award – “Focusing Our Vision”
Ms. Vicki Riley, Ms. Julie Clark and Ms. Jana Beth Francis received the
Tom Vest award for their visionary leadership and commitment to success
for the district’s “Focusing Our Vision” professional development plan that
significantly impacts or improves student achievement.
The Board and Superintendent presented each person with a token of
congratulations.
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PUBLIC COMMENT
VII. PUBLIC COMMENT
There was no public comment.
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TREASURER'S
REPORT
VIII. TREASURER’S REPORT
Matt Robbins, Director of Finance, presented the Treasurer's Report with a
balance in cash and securities on July 31, 2010 with a General Fund balance
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
of $11,881,131.30. Mr. Matt Robbins recommended the Board accept the
Treasurer's Report as presented.
Recommendation passed with a motion by Mr. Frank Riney and a second by
Dr. Alben Shockley.
Voting yes: Dunn, Riney, Shockley, Bates-Thomas and Mackey
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APPROVED CONSENT
AGENDA
IX. CONSIDER APPROVAL OF THE CONSENT AGENDA
The consent agenda passed with a motion by Mrs. Merritt Bates-Thomas
and a second by Dr. Alben Shockley.
Voting yes: Dunn, Riney, Shockley, Bates-Thomas and Mackey
NOTE: All consent items are outlined below.
IX-A. CONSIDER APPROVAL OF NEW POSITIONS, REDUCTIONS,
OPEN POSITIONS, OR RECLASSIFICATIONS
No new positions were presented.
IX-B. CONSIDER APPROVAL OF LEAVES OF ABSENCE
Daviess County Board of Education policy requires employees who are
requesting a leave of absence to make a written request.
Granted the following Leaves of Absence:
Kelly Bland, FMLA, Family Resource Coordinator, East View Elementary,
Effective Date: 07/20/10 – 09/01/10
Carolyn Church, FMLA, Food Service Assistant, College View Middle
School, Effective Date: 08/11/10 – 08/23/10
Charla Coomes, FMLA, Speech Therapist, Apollo High School, Effective
Date: 08/23/10 – 10/04/10
Karen Howard, FMLA, Instructional Assistant, Country Heights
Elementary, Effective Date: 08/11/10 – 09/27/10
Tammie King, FMLA, Custodian, Apollo High School, Effective Date:
07/29/10 – 08/18/10
Pamela McGuffin, FMLA, Instructional Assistant, Meadow Lands
Elementary, Effective Date: 04/16/10 – 08/30/10 (Revised)
Cheryl McCrady, Extended Medical Leave, Custodian, Tamarack
Elementary, Effective Date: 07/26/10 – 08/04/10 (Revised)
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
Sonya Simpson, FMLA, Assistant Principal, East View Elementary School,
Effective Date: 05/05/10 – 07/26/10 (Revised)
Misty Tidwell, FMLA, Instructional Assistant, Apollo High School,
Effective Date: 08/10/10 – 08/19/10 (Rescind)
IX-C. CONSIDER APPROVAL OF FULL-TIME EMERGENCY
CERTIFICATES AND EMERGENCY CERTIFICATES FOR
SUBSTITUTE TEACHERS
Regulations require local boards of education to approve applicants prior to
seeking emergency certificates for them to serve as full-time teachers and
substitute teachers.
Approved the following:
Full Time Emergency Certificate: None at this time.
Emergency Substitute Teachers: Anthony Morgan, Hadley Rafferty,
Catherine Warren, Michael Washington and Neil Wethington
IX-D. CONSIDER APPROVAL OF OUT-OF-STATE, OVERNIGHT
TRIPS
Approved the following trips.
1) DCHS – Boys Cross Country will go to Terre Haute, IN on
September 3-4, 2010
2) DCHS – Band will go to New York, NY on April 14-18, 2011
3) DCHS – Cross Country Girls will attend a meet in Memphis, TN on
September 24-26, 2010
4) Highland students will take a trip to Washington, DC on March 812, 2011
5) AHS will take a trip to Washington, DC on April 19-23, 2011
6) DCHS - Academic team will attend a tournament in Antioch, TN,
September 17-18, 2010
IX-E. CONSIDER APPROVAL OF SCHOOL FUNDRAISERS
Approved fundraisers from the following locations:
Audubon Elementary School
East View Elementary School
Highland Elementary School
Burns Middle School
College View Middle School
Daviess County Middle School
Apollo High School
Daviess County High School
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
IX-F. CONSIDER APPROVAL OF THE TRANSPORTATION AGREED
UPON PROCEDURES REPORT
Under the contract with the Daviess County Fiscal Court for DCPS to
provide transportation for parochial school students, certain accounting
procedures must be performed to ensure that the costs of such transportation
are calculated correctly for billing purposes.
Approved the Transportation Agreed Upon Procedures Report for 20092010.
IX-G. CONSIDER APPROVAL OF THE JULY 22, 2010 BOARD
MEETING MINUTES
The Board met on July 22, 2010 for a regular Board meeting. All Board
members were present.
Approved minutes of the July 22, 2010 Board meeting.
IX-H. CONSIDER APPROVAL OF INDIVIDUAL SCHOOLS
INSTRUCTIONAL/NON INSTRUCTIONAL SCHEDULES – MASTER
BELL SCHEDULES
Students must receive 1,062 instructional hours per school year.
Attendance audit requires approval of each schools master schedule
delineating instructional/non instructional time for each school.
All schools exceed the required minimum of 1,062 hours of instruction.
IX-I. CONSIDER APPROVAL OF THE AUGUST 16, 2010 BOARD
MEETING MINUTES
The Board met for a special board luncheon meeting on August 16, 2010 at
the Daviess County Board of Education office. This was a special meeting
due to a change in date.
All Board members were present.
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APPROVED BILLS
X. ACTION ITEMS
X-A. CONSIDER APPROVAL OF BILLS
Mr. Matt Robbins, Director of Finance, recommended the Board approve
bills as follows:
Payroll
General Fund
Special Revenue Fund
Building Fund
Construction Fund
Debt Service Fund
DCBE MINUTES AUGUST 19, 2010
$1,637,181.54
$1,249,760.16
$98,309.44
$2,196.86
$474,060.91
$1,153,265.02
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
Food Service Fund
After School Program Fund
Warrant Total
$63,406.38
$6,921.36
$4,685,101.67
Dr. Alben Shockley made a motion to approve the recommendation
and Ms. Bates-Thomas seconded.
Voting yes: Dunn, Bates-Thomas, Shockley and Mackey
Disqualify: Mr. Frank Riney
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APPROVED THE
2010-11 TAX
RATES
X-B. CONSIDER APPROVAL OF THE 2010-11 TAX RATES
Within thirty days after the receipt of a certified assessment for the current
fiscal year the Board must levy tax rates and determine revenues and
expenditures to submit to the Kentucky Department of Education.
The following rates were presented for adoption: 56.8 cents per $100
valuation rate for real and personal property, and 49.0 cents per $100 for
motor vehicles. This also included a permissive tax of 3% on utilities and
the taxability of aircraft and watercraft.
Rates are expected to generate $456,287 that will be used to offset the
additional costs of CERS/KTRS employer matching and the step/rank
increase for all appropriate staff. Additionally, the building fund should
expect a revenue increase in local tax revenue of $63,236 which will be
used for debt service.
Mr. Matt Robbins recommended the Board approve the 2010-11 tax rates
for submission to the Kentucky Department of Education.
Recommendation passed with a motion by Mr. Frank Riney and a second by
Ms. Merritt Bates-Thomas
Voting yes: Dr. Dunn, Mr. Riney and Ms. Bates-Thomas
Voting no: Dr. Shockley and Ms. Mackey
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APPROVED REQUEST
TO USE CAPITAL
FUNDS FOR FISCAL
2010-11 FOR GENERAL
OPERATING
EXPENDITURES
X-C. CONSIDER APPROVAL OF REQUEST TO USE CAPITAL
FUNDS FOR FISCAL 2010-11 FOR GENERAL OPERATING
EXPENDITURES
Mr. David Humphrey recommended the Board approve the BG-4 and final
payment for Central Office HVAC replacement.
Recommendation passed with a motion by Mr. Frank Riney and a second by
Ms. Merritt Bates-Thomas.
Voting yes: All Board members.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
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APPROVED THE JULY
20, 2010 BOARD
MEETING MINUTES
X-D. CONSIDER APPROVAL OF THE JULY 20, 2010 BOARD
MEETING MINUTES
The Board met for a regular Board luncheon on July 20, 2010 at the
Daviess county Public Schools Board office in Owensboro, KY
Ms. Merritt Bates-Thomas moved to approve the recommendation and Dr.
Alben Shockley seconded.
Voting yes: Dunn, Riney, Bates-Thomas and Shockley
Abstaining: Ms. Dianne B. Mackey
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APPROVED THE 2010
KSBA BOARD POLICY
UPDATES
(RECOMMENDED)
X-E. CONSIDER APPROVAL OF THE 2010 KSBA BOARD
POLICY UPDATES (RECOMMENDED)
Each year we receive a set of policy updates from KSBA. The updates
contain legal and recommended changes. The legal changes were approved
in one reading.
The recommended policies were presented for first reading at the July 22,
2010 Board meeting.
Mr. Tom Shelton recommended that the Board adopt the 2010 KSBA
recommended policy updates.
Dr. Alben Shockley moved to approve the recommendation and Ms. Merritt
Bates-Thomas seconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
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APPROVED THE
REMOVAL OF ART
ROOM DOOR FOR
NEW WEST
ELEMENTARY
SCHOOL
X-F. CONSIDER APPROVAL OF ART ROOM DOOR REMOVAL
FOR NEW WEST ELEMENTARY SCHOOL
Mr. David Humphrey recommended the Board approve the removal of an
Art Room Door for the new West Elementary School.
Ms. Dianne Mackey moved to approve the recommendation and Dr. Alben
Shockley seconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
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APPROVED
CUSTODIAL
RECEIVING DOOR
LOCATION FOR NEW
X-G. CONSIDER APPROVAL OF CUSTODIAL RECEIVING
DOOR LOCATION FOR NEW WEST ELEMENTARY SCHOOL
Mr. David Humphrey recommended the Board approve location of
Custodial Receiving Door for the new West Elementary School.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
WEST ELEMENTARY
SCHOOL
Mrs. Merritt Bates-Thomas moved to approve the recommendation and Ms.
Dianne Mackey seconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
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ACT SCORE
DISCUSSION
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INFORMATION
ITEMS
XI. DISCUSSION ITEMS
XI-A. ACT Scores
Ms. Jana Beth Francis reviewed the ACT scores with the Board.
XII. INFORMATION ITEMS
XII-A. PERSONNEL REPORT (WRITTEN REPORT)
This is a written report of all personnel actions taken by the Superintendent
since the last monthly board meeting.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
XII-B. CONSTRUCTION REPORT (ORAL REPORT)
Mr. David Humphrey updated the Board on current construction projects.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
XII-C. REPORT OF FIELD TRIPS
Reported the following field trips:
1) DCHS – Golf will attend the Kentucky Invitational Tourney in
Meade County, KY, August 12-13, 2010
2) DCHS Boys Cross Country will attend the State Meet in Lexington,
KY, November 12-13, 2010
3) DCHS – Girls Cross Country will attend the State Meet in
Lexington, KY, November 12-13, 2010
4) DCHS – Volleyball will attend Bluegrass State games on July 31August 1, 2010
5) DCHS – Volleyball will attend Freshman/Junior Varsity tournament
in Louisville, KY, August 13-14, 2010
6) DCHS – Volleyball will attend a tournament at Lone Oak in
Paducah, September 24-25, 2010
7) DCHS – Volleyball will attend JC Invitational Tournament in
Louisville, KY, October 1-2, 2010
8) AHS – Swimmers will attend State Meet in Louisville, KY,
February 25-26, 2011
9) AHS – Volleyball will attend State Tournament in Louisville, KY,
October 29-30, 2010
XII-D. REPORT OF GRANTS (WRITTEN REPORT)
Reported the following grants:
$659,824 – River Region Special Education Coop.
$90,086 – Perkins Title I, Part C, Vocation Technology
$763,435 – Family Resource Services
$3,297,024 – State Fiscal Stabilization Fund – ARRA
XII-E. REVIEW OF 2010 ADMINISTRATIVE PROCEDURE UPDATES
(WRITTEN REPORT)
Each year we receive a set of policy updates from KSBA. The updates
contain legal and recommended changes. The attached policies are the
recommended changes.
Reviewed the 2010 Administrative Procedure updates.
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CLOSED SESSION
XIII. CLOSED SESSION
In accordance with KRS 61.810, Section (1) (C) Dr. John Ed Dunn
entertained a motion to enter into closed session for the purpose of
discussing proposed or pending.
Ms. Merritt Bates-Thomas made a motion to go into closed session and Dr.
Alben Shockley seconded.
Voting yes: All Board members.
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DAVIESS COUNTY BOARD OF EDUCATION – AUGUST 19, 2010 BOARD MEETING
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RETURN TO OPEN
RETURN TO OPEN SESSION
Dr. Alben Shockley moved to return to open session and Mr. Frank Riney
seconded.
There was an affirmative vote by all members.
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ADJOURN
ADJOURN
Dr. Alben Shockley moved to adjourn and Ms. Dianne Mackey seconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
______________________________________
Dr, John Ed. Dunn, Chairperson
_______________________________________
Superintendent Tom Shelton
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