2010 CONFERENCE in TOFINO TRAVEL & LODGING GUIDE Attendees are responsible for their own arrangements. IFIP’s 2010 Conference will be held in Tofino, in the heart of the United Nations Clayoquot Sound World Biosphere Reserve, renowned for its dramatic scenery and abundant Pacific coast wildlife. Also known as the surfing capital of western Canada, Tofino captures the hearts of all who travel here. First Located on the traditional territory of the Tla-o-qui-aht Nations, our main conference sessions will be held at The Best Western Tin-Wis Resort, located 3kms outside of Tofino. The Tin-Wis Resort is owned by Tla-o-qui-aht First Nations and was named "BC Aboriginal Business of the Year" for 2008 by the British Columbia Achievement Foundation and also received the "Strength in Marketing" award from Aboriginal Tourism Association of BC. http://www.tla-o-qui-aht.org/ IFIP extends our sincere thanks the International Congress of Ethnobiology (ICE) for their generous contribution to the content of this packet. ICE convenes in Tofino during the days just prior to IFIP’s conference. If you would like to learn more about their conference and their work, visit www.tbgf.org/ice/ DISCLAIMER: Neither ICE nor IFIP are responsible for any errors or omissions in this resource guide. NOT JUST A DESTINATION… A JOURNEY TO ENJOY! IFIP hopes to make your journey to Tofino as memorable and transformative as the conference itself. From Vancouver, we offer a CHARTER SHUTTLE for the one-hour drive to the FERRY. After the ferry boarding process, we will sail across the Straight of Georgia (usually one hour and 35 minutes.) We will provide boxed lunches. Upon arrival in Nanaimo, we re-board our bus for the beautiful 3-hour scenic drive to the doorstep of the hotel. A tour-guide will be on hand to provide cultural background. Ground and ferry travel to Tofino from Vancouver takes the better part of a day. You may also consider flying from Vancouver to a regional airport in Tofino. There is only one flight daily, though IFIP would consider chartering a special flight, if there is sufficient interest to cover the cost. You may find the trip more enjoyable by spending one night in Vancouver, before heading on to Tofino. 2010 IFIP Conference Travel and Lodging Guide Page 1 of 11 LODGING IN TOFINO IFIP has reserved a limited number of rooms on-site at the Tin-Wis Resort. Other accommodations are located on beautiful Mackenzie Beach, within easy walking distance of the conference facility. Best Western Tin-Wis Resort Lodge http://www.tinwis.com/ Toll-free 1(800) 661-9995 Direct (250) 725-4445 Fax (250) 725-4447 info@tinwis.com TIN-WIS FEATURES a sauna, hot tub and fitness facilities. All rooms have private bathrooms. Most rooms have televisions, radios and telephones. Free wireless or hard-wired internet is available. Other lodging IFIP is currently seeking special rates at the following facilities (to be updated soon): Middle Beach Lodge 5-10 minute walk north of the Tin-Wis Resort (via the beach); Two main lodges with hotel rooms and 22 cabins. Beautiful cozy lounges with dramatic stone fireplaces, planked hardwood floors, antique pine furnishings, Persian carpets. Most rooms have a single queen-sized bed, but some have two queen beds. All cabins have kitchenettes. Most rooms have televisions, radios and telephones. Free wireless internet. www.middlebeach.com Phone +1 (250) 725-2900 Toll Free in Canada and USA 1-866-725-2900 lodge@middlebeach.com Crystal Cove Beach Resort 5 minute walk south of the Tin-Wis Resort (via the beach); 34 modern log cabins from two bedroom to studio style; Full kitchens; some have Jacuzzi tubs or outdoor hot tubs. Cabins feature fireplace, wood stove, or gas fireplace; Free wireless internet. Log cabins sleep maximum of 4 people to 8 people (6 adults). www.crystalcovebeachresort.com Phone +1 (250) 725-4219 crystalc@alberni.net Ocean Village Resort 5 minute walk south of the Tin-Wis Resort (via the beach); a collection of studio, one bedroom, and two bedroom cottages, each equipped with kitchens. Ideal for families and for groups. Cottages are NOT equipped with televisions, radios or telephones. Free wireless internet. Heated, indoor salt-water pool. www.oceanvillageresort.com Phone +1 (250) 725-3755 info@oceanvillageresort.com Camping and RVs : Recommended only for experienced campers and RV-ers. Other Accommodations There are numerous bed and breakfasts, vacation rental homes, and other lodges, resorts, and motels in Tofino. Please visit www.tourismtofino.com for information. More affordable accommodation is also provided at the Whalers on the Point Guest House (a hostel), at www.tofinohostel.com), the Tofino Trek Inn (www.tofinotrekinn.com) and information about camping is available www.tofinocamping.com. Of these camping sites, Bella Pacific, Mackenzie Beach Resort, and Crystal Cove are all located on Mackenzie Beach. 2010 IFIP Conference Travel and Lodging Guide Page 2 of 11 ROOM OPTIONS AT TIN-WIS RESORT MAY 14, 15, 16, 17 ALL-INCLUSIVE PACKAGE for those staying at the Tin-Wis: Lodging, all meals noted below, hotel taxes, and baseline food/bev gratuities are included in your room rates below. INCLUDED MEALS May 14, Friday May 15, Saturday May 16, Sunday May 17, Monday Breakfast Lunch X X X X X X Dinner X X X Conference attendees who lodge off-site pay a $295 “Commuter Fee” to cover all the meals noted above. Lodging WITH Meal Packages MAY 14, 15, 16, 17 There are no discounts for partial stays. SHARED ROOM PACKAGE at the Tin-Wis (includes all meals for two) Rates listed are per-person, in a shared room with one other conference attendee. If you are traveling alone and register for a shared QQ room, we will assign you a roommate of the same gender. If you snore, please consider booking a single room. We cannot offer re-assignments or refunds. ROOM CODE QQ KD KK 2 Queen Beds 1 King+ double sofabed 1 King +double sofabed + kitchenette SHARED ROOM PACKAGE RATES PER PERSON Per night Total 170 680 180 720 190 760 SINGLE PACKAGE at the Tin-WIs (includes all meals for one) 2 Queen Beds 1 King+ double sofabed 1 King +double sofabed + kitchenette ROOM CODE QQ KD KK SINGLE PACKAGE Per night Total 250 1000 270 1080 280 1120 ADDITIONAL GUESTS/FAMILY IN THE ROOM If non-attending family members or guests will be joining you at the Tin-Wis Resort, IFIP offers a shared room rate that does not include meal packages for your guests. The maximum is 4 guests per room (2 guests/bed). Non-attendees wishing to join in some meals may purchase single meal tickets on-site. POST-SITE MAY 18TH LODGING OPTION AT TIN-WIS A limited number of rooms are available for May 18th for people staying on for post-site visits. These rates are for lodging only. Meals are not included. IFIP will not arrange roommates. Rates for May 18 lodging, includes taxes 2 Queen Beds 1 King+ double sofabed 1 King +double sofabed + kitchenette ROOM CODE QQ KD KK Single (or Double) 180 (90 per person) 190 (95 per person) 210 (105 per person) 2010 IFIP Conference Travel and Lodging Guide Page 3 of 11 LODGING IN VANCOUVER Booking online at www.expedia.ca is usually less costly than making reservations directly through the hotel. Prices are quoted in Canadian dollars. Helpful websites: http://www.tourismvancouver.com/visitors/ http://www.vancouver-travel-tips.com/hotels-near-vancouver-airport.html For the budget-minded, hotels near the airport all have free shuttle service: Days Inn Vancouver Airport Executive Inn Express Airport Sandman Vancouver Airport Accent Inns Vancouver Airport Travelodge Vancouver Airport Alternatively, take the Canada Line (Skytrain) for less than $5 into downtown Vancouver and stay at: YWCA Hotel (our top recommendation for affordability, open to all ages, and has a range of dormstyle and private rooms with or without bathrooms). You cannot book through Expedia. Light Heart Inn B&B (although not quite in downtown Vancouver, you will not find a more helpful person in Vancouver than Greg, the owner of this place) HI Vancouver Downtown (hostel) Best Western Downtown Hotel Best Western Chateau Granville Howard Johnson Downtown Hotel Vancouver Sandman Hotel Vancouver City Centre 2010 IFIP Conference Travel and Lodging Guide Page 4 of 11 LOCAL TRANSPORT TO TOFINO IFIP CHARTER BUS SHUTTLE Must be reserved in advance on your IFIP conference registration form We strongly advise that you make arrangements for travel from Vancouver to Tofino in advance of your arrival. Ground and ferry transport takes the better part of a day, and must be scheduled to coincide with the ferry. It is important to have a reservation for the ferry and arrive a half-hour before loading begins. IFIP will offer a charter bus/ferry service. The fee is $75 fee per person, each way ($150 round trip) and includes: Bus transport from Vancouver (downtown or airport) to Tofino; ferry fee; and tour-guide/cultural interpreter. Return will not include the guide. Shuttle must be reserved in advance. May 14 Vancouver to Tofino (departs downtown hotels around 12 noon; departs airport by 1:30 pm) May 18 Tofino to Vancouver (morning departure from Tofino to arrive at Vancouver airport by 4pm) Vancouver Downtown pick-ups are at these 2 hotels: Rosedale on Robson Fairmont Hotel Vancouver http://www.rosedaleonrobson.com/ http://www.fairmont.com/HotelVancouver/ Depending upon the number of reservations, multiple charter shuttles may leave downtown hotels and go directly to the ferry, while others leave the airport for the ferry. Or, a shuttle may first pick up passengers at the downtown hotels, and then proceed to the airport, before proceeding to the ferry. IFIP will advice travelers as the number of reservations are finalized. OTHER TRAVEL OPTIONS TO TOFINO Greyhound bus from downtown Vancouver to Tofino www.greyhound.ca 5-6 hours from downtown See schedule online Plane from Vancouver International Airport (YVR) to Tofino Airport (YAZ). www.flyorcaair.com 1 hour flight; Occasionally cancelled due to fog or rain, in which case you are transported by bus. One flight daily. Does not include transfer to hotel. Float plane to Nanaimo; then bus to Tofino http://www.tourismvancouver.com/visitors/things_to_do/float_planes 4-5 hours; for floatplanes Maximum 23 kg / 50 lbs luggage www.tofinobus.com for bus allowance. STRICTLY enforced. Rental Cars www.expedia.ca www.hotwire.com 5-6 hours; See driving notes below. 2010 IFIP Conference Travel and Lodging Guide Page 5 of 11 FLYING TO TOFINO Air travel is available from Vancouver to Tofino, via Orca Air www.flyorcaair.com with one scheduled flight daily (8-seater). If there is sufficient interest from conference attendees to have a flight at a different time, IFIP will charter a flight (8- or 30-seater) Either way, the cost is estimated to be $200 per person, each way. DRIVING TO TOFINO To reach Tofino by car from the British Columbia mainland, you'll first take the ferry to Nanaimo from either Horseshoe Bay or Tsawwassen. http://www.vancouver-travel-tips.com/ferry-to-nanaimo.html Horseshoe Bay terminal is north of Vancouver. The ferry arrives at Departure Bay terminal in Nanaimo. Tsawwassen terminal is south of the city, closer to the USA border. The ferry arrives at the Duke Point terminal, about 15 minutes south of Nanaimo. Once in Nanaimo: Travel NORTH on Highway 19 for 43 km (26 miles) Take Exit 60 onto Highway 4 (also known as the Pacific Rim Highway ) heading WEST for 156 km (97 miles) You will drive through spectacular Cathedral Grove, historic Port Alberni (drive straight downhill and turn right at the junction), and on the winding road around Sproat and Kennedy Lakes. Travel WESTWARD until you come to the junction between Tofino and Ucluelet. Turn RIGHT at the Tofino/Ucluelet junction and drive NORHT toward Tofino for 28 km (17 miles) From Nanaimo to Tofino will range between 2.5 and 3 hours AIRPORTS International airports Vancouver (YVR) www.yvr.ca Victoria (YYJ) www.victoriaairport.com Regional Airports Nanaimo Regional Airport (YCD) is 30 minutes south of downtown Nanaimo www.nanaimoairport.com You can make a flight connection in Vancouver or take a floatplane to downtown Nanaimo. The Tofino airport (YAZ) is located in the Pacific Rim National Park between the towns of Tofino and Ucluelet. www.flyorcaair.com/location-yaz.php Orca Airways offers connecting flights to Tofino hwww.flyorcaair.com/schedule-tofino.php 2010 IFIP Conference Travel and Lodging Guide Page 6 of 11 PASSPORTS & VISAS As of June 1, 2009, everyone from every country arriving in Canada by air, land and sea has needed a passport or equivalent travel document. (Some exceptions apply to children's passport requirements). Besides an up-todate passport, visitors may instead have an equivalent travel document, such as a NEXUS Card. For more information, please visit the US passport website: http://travel.state.gov/passport/passport_1738.html If you are a permanent resident of the U.S. you will need your U.S. Permanent Resident Card (‘green card’). If you are traveling from another country, you may need a visa. For a list of countries whose citizens require visas in order to visit Canada, visit: http://www.cic.gc.ca/english/visit/visas.asp If you need a visa to enter Canada please apply as soon as possible. Canada’s visa offices are very busy and it can take several weeks to obtain a visa. Contact the nearest Canadian visa office, Embassy, or Consulate http://www.cic.gc.ca/english/information/offices/index.asp If you have to transit through another country on your way to Canada, for example through the United Kingdom or the US, you may require a visa from that country as well. If you are traveling from Central or South America, your flight will very likely transit through the US and you will likely require a C-1 visa. This is a non-immigrant visa for an alien directly in transit through the US. Please visit the US Immigration website at http://www.travel.state.gov/visa/visa_1750.html. For a list of US embassies, http://www.usembassy.gov/ PLEASE ALLOW PLENTY OF TIME TO OBTAIN PASSPORTS AND/OR VISAS. Paid conference attendees can obtain a Letter of Invitation by e-mailing IFIP@internationalfunders.org and providing your name, citizenship, address and passport number. If you are planning to enter Canada with a child without both parents, you need to bring special documentation with you. Visit: www.cbsa-asfc.gc.ca/media/facts-faits/061-eng.html ARRIVING IN CANADA Important Border Entry Information Canada Border Services officers are at the border to ensure that people entering Canada respect Canadian laws. They are authorized to interview persons seeking entry into Canada to determine admissibility. Their goal is to facilitate the entry of legitimate travelers as quickly as possible. Travel documents: Border services officers will want to know where you are from and the purpose of your visit. Answer the questions asked. Answer truthfully. Be ready to have the following travel documents ready to show to the officer: Passport. A Customs declaration form will be given to complete on the plane before landing in Canada. You can review the card at: http://www.cbsa-asfc.gc.ca/E/pbg/cf/e311/README.html. For the Customs form in additional languages: http://www.cbsa-asfc.gc.ca/E/pbg/cf/ce311/README.html Canadian visa, if one required. (Countries Requiring Visas For Visiting Canada) Show any letter of invitation you may have received from IFIP If you have shipped goods, it is helpful to carry a copy of the Customs recognition letter provided to you. Travelers from any country may be questioned about their health when entering Canada if they are obviously very ill. In rare cases a medical exam may be ordered. 2010 IFIP Conference Travel and Lodging Guide Page 7 of 11 Swine Flu Update -- June 25, 2009 Please be aware that if you have a fever and a cough, you are required by law to report this to a Canadian Border Service Officer during the customs process. If you enter Canada feeling well but you develop a fever and a cough over the first 7 days after you arrive in Canada, the Public Health Agency of Canada recommends that you seek medical attention as soon as possible. It is very important to immediately inform a health care provider of your recent travel history, along with your symptoms. Not all travelers with these symptoms have developed Human Swine Influenza. It is nevertheless important to ensure that if you do experience these symptoms, you avoid contact with people until you have been assessed by a health care provider. These actions are very important in the efforts to reduce the spread of Human Swine Influenza. You can obtain up-to-date health alert information from the Public Health Agency of Canada website at www.fightflu.ca. Criminal background Anyone from any country outside of Canada may not be permitted to enter Canada if they have a criminal conviction, including a conviction for driving while impaired. Find out more about inadmissibility here http://www.cic.gc.ca/ENGLISH/visit/inadmissibility.asp Travelling with Children All adults should carry identification for children under the age of 16 traveling with them, regardless of the children's age. Border entry officials are always looking for missing children and may ask questions about children traveling with you.. One parent traveling alone with their children should have a letter from the other parent indicating consent. Parents who share custody of their children should carry copies of the legal custody documents. Identification such as a birth certificate, baptismal certificate, passport, or immigration document for the children. If none of these are available, get a letter stating that you are the children's parent or guardian, from your doctor or lawyer, or from the hospital where the children were born. Any adult who is not a parent or guardian should have written permission to supervise the child from the parent or guardian, as well as the child's identification. This permission letter should contain addresses and telephone numbers where the parent or guardian can be reached. If you are coming with your child and are the only guardian, bring documentation showing the child has no other guardians. For example: a birth certificate that does not identify the father. Customs (Entry) For detailed information on Customs regulations visit: http://www.cbsa-asfc.gc.ca Food subject to limits, restrictions, or not permitted are: perishable items, vegetables, meat and dairy products. For more details please consult the Canadian Food Inspection Agency here http://www.beaware.gc.ca/english/toce.shtml Gifts: Each visitor may bring multiple gifts worth up to CDN$60 duty free each, as long as they are not alcohol or tobacco or business goods. Alcohol and Tobacco: there are limits on the amount of Alcohol and Tobacco visitors can bring before they are taxed. Details are available here http://www.cbsa-asfc.gc.ca/publications/pub/rc4161-eng.html 2010 IFIP Conference Travel and Lodging Guide Page 8 of 11 Endangered species: Canada has signed an international agreement, the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES), to protect wild animals and plants and their parts or derivatives from over-exploitation in international trade. However, goods that are controlled under CITES (except for live animals), which are part of a visitor or a seasonal resident's clothing or accessories, or are contained in their personal baggage, and that they have owned and possessed in their ordinary country of residence, may be exempted from a CITES permit. An individual must not sell or dispose of the CITEScontrolled item within 90 days after the date on which the exemption is claimed. For more information, contact: CITES Office, Canadian Wildlife Service Environment Canada, Ottawa ON K1A 0H3 Telephone: (819) 997-1840;Fax: (819) 953-6283; http://www.cites.ec.gc.ca Medications Be sure to bring enough of your medications to last until you return home. Bring your medications in your carry-on bag that you will take onto the plane with you. Do NOT pack your medications in your luggage! If your luggage is lost you will not have your medications. You are permitted to bring into Canada enough medication, as prescribed for your personal use, to last while you are here, to a maximum of three months. The drugs should be in the original packaging, with a label that specifies what they are and that they are being used under prescription. If this is not possible, carry a copy of the prescription or a letter from your doctor. Please note: if your travel to Canada includes stops in other countries en route, including the United States, you are subject to the rules of those countries, which may be different from the laws of Canada. Invitation Letters IFIP is able to issue TWO types of letters as signed PDFs on IFIP letterhead. If you require an original letter mailed to you, please let us know. an invitation letter to make travel or funding arrangements with your home institution, a travel visa letter to use with the nearest Canadian consulate. Please e-mail your request to ifip@internationalfunders.org with the subject line INVITATION LETTER including the following information: Your name Whether you are presenting Whether you have registered We do not issue invitation letters to people who are not presenting and have not yet registered. Do you require a travel visa letter? Email the following to ifip@internationalfunders.org with "VISA LETTER" in the subject line: Your full name EXACTLY as it appears on your passport Your date of birth Your address (if you are living abroad, include both your home address and your working address) Nationality (country of citizenship) Passport Number Passport Expiry Date: Approximate date of entry into Canada Approximate date of leaving Canada Incomplete information will result in a delay in your letter being issued. Please allow 3-5 days for your PDF to arrive. If you require an original signed letter to be mailed to you, please indicate so. 2010 IFIP Conference Travel and Lodging Guide Page 9 of 11 We are NOT able to send visa letters directly to the Canadian consulate in your area. The Canadian Government is very clear that they do not accept unsolicited visa letters inviting people to visit Canada. It is the responsibility of the person applying for the visa to bring the letter with their application to their nearest Canadian consulate or visa office. To enter Canada, you must meet the following requirements: have a valid travel document, such as a passport be in good health satisfy an immigration officer that you have ties, such as a job, home and family, that will take you back to your country of origin ARRIVING IN VANCOUVER Vancouver International Airport (YVR) Canada Customs and Immigration Most conference attendees will fly into Vancouver International Airport (YVR), on the British Columbia mainland, located in Richmond, a suburb, approximate 30 minutes south of downtown Vancouver. When you arrive on your international flight, follow the “Canada Arrivals” signs to Canada Customs and Immigration, located in the Arrivals Hall. This is where you will show your passport and speak to Immigration Agents about the purpose and duration of your stay. You will need your travel visa documents here, and you will need to show that you have filled out the Customs Declaration Card that you receive on the airplane (regarding any gifts or goods you are bringing to Canada). Learn more at http://www.goingtocanada.gc.ca/CIC/display-afficher.do?id=0000000000092&lang=eng You can preview the card, which is available in French and English on the plane. Claim your luggage After you go through Canada Customs and Immigration, you can claim your luggage. The hall is large, so please look for your Flight # on the display screens on each carousel. Sometimes the flight attendants know in advance what carousel your luggage will be at and they will announce it onboard the aircraft as you taxi in. Free luggage carts are located near each carousel. After claiming your luggage, you will exit the Customs Hall and give your Customs Declaration Card to the agent. Then, you will next enter an area known as the International Reception Lobby with: Banking and foreign exchange Ground transportation services – taxis, buses, etc. Tourism Information Proceed through the automatic opening doors to the public meet and greet area. If you have made a reservation at a nearby hotel, there will probably be a free shuttle to it. You should ask specifically when you book your room. If you know the name of the hotel, any Help Desk in the airport, or Volunteers (wearing green vests) should be able to direct you to where the shuttles depart. VISIT the information about arrivals on the YVR (Vancouver International Airport) website here. 2010 IFIP Conference Travel and Lodging Guide Page 10 of 11 GLOSSARY Please contact us if you are experiencing difficulty or require assistance in Spanish. Bed and Breakfast - an establishment that offers accommodation and breakfast but usually does not offer other meals. Typically, bed and breakfasts are private homes with fewer than 3 bedrooms available for commercial use. View some Tofino bed and breakfasts here: http://www.tofinobc.com/accommodations/b-and-b-tofino-society.php. Hotel, Resort, Inn, Lodge - these are all terms that typically (but not always) describe larger establishments (dozens of rooms) and often include other services such as a restaurant, swimming pool, or spa. Not all hotels, resorts, inns and lodges in Tofino have their own restaurant. Motel - a smaller establishment that usually does not have any extra services such as a restaurant or swimming pool. Vacation Rental or Short Term Rental - a private home that can be rented out in its entirety (e.g., the owners do not also live in the house). Always includes full kitchen and bathroom and other amenites such as TV, wireless internet etc. Condo, or condominium - a privately owned apartment. Studio - refers to a room or condo that has no bedroom, i.e., the bed is in the living room. Includes private bathroom. Single Occupancy - refers to a single person staying in a room, alone. Double Occupancy - refers to two people staying in a room together. The room may have one bed or two beds. If you required two beds for two people, ensure you clarify this with the accommodation provider! King Bed - a very large bed; 76 x 80 inches (or 198 x 203 cm); sleeps two. Queen Bed - the standard sized bed in most North American hotels and houses; 60 x 80 inches (or 153 x 203 cm); sleeps two. Double or Full Bed - a smaller bed designed for two people; 54 x 75 inches (137 x 190 cm); sleeps two. Single Bed or Twin Bed - smallest bed size; 39 x 75 inches (or 99 x 190 cm); sleeps one. Hide-a-bed, or Pull Out Sofa - a sofa that converts to a bed. Unless otherwise stated, most sofa beds are double, NOT queen sized. Hotel Sales Tax (HST) - a tax that is applied to most accommodation, equaling 10% of the price. Typically NOT included in quoted rates. Goods and Services Tax (GST) - a general tax that is applied to most things and service in Canada (except unprepared foods) of 5% of the value of the item. Tip, or gratuity - money that is given for a service, usually for restaurant service. In Canada, servers (waiters/waitresses) typically receive about 15% on the after-tax total, although anywhere from 1020% is within the average range. Most restaurants in Tofino apply an automatic gratuity when 6 or more people eat together in a restaurant. Kitchenette - small kitchen or area for preparing food, often just a part of a room instead of a separate room. 2010 IFIP Conference Travel and Lodging Guide Page 11 of 11