AGENDA
CIVIL SERVICE COMMISSION MEETING
TUESDAY, JULY 15, 2003
7:30 a.m.
TRAINING CENTER – 121 S. MERAMEC
I.
APPROVAL OF MINUTES
A. June 17, 2003 – Regular Meeting – Ms. Gibala
B. June 25, 2003 – Irish Jenkins Appeal Hearing – Ms. Gibala
II.
HEARINGS SCHEDULED FOR A FUTURE DATE

II.
NEED TO RESCHEDULE HEARING DATES

III.
None as of July 8, 2003
REQUESTS FOR HEARINGS

IV.
None as of July 8, 2003
Phillip Buttice, Department of Justice Services, appeal of dismissal
DISCUSSION OF APPEALS HEARD


Jeffery C. Hayes, Department of Highways and Traffic, appeal of dismissal,
April 15, 2003. Ms. Gibala served as the Hearing Officer. Decision pending.
Aaron Mitchell, Corrections Officer, Department of Justice Services, appeal of
dismissal. Ms. Thomas served as the Hearing Officer.
V.
HEAR VISITORS
VI.
REQUEST FROM MEDICAL EXAMINER TO ADJUST PAY RANGE
ASSIGNMENT FOR FORENSIC MEDICAL ADMINISTRATOR JOB CLASS (no
agenda materials)
VII.
REQUEST FROM DIRECTOR OF ADMINISTRATION FOR CHANGE OF
SUPPLEMENTARY COMPENSATION POLICY FOR ON-CALL SNOW REMOVAL
DUTY
VIII.
TAP APPROVAL FOR PAMELA HOWARD, ENVIRONMENTAL PUBLIC HEALTH
SUPERVISOR, DEPARTMENT OF HEALTH (FOR CONFIRMATION)
IX.
REQUEST FOR APPROVAL FOR TAP EXTENSION FOR THE FOLLOWING
EMPLOYEES IN THE DEPARTMENT OF REVENUE:
A. ROBERT PETERSON, ACTING DIRECTOR OF REVENUE
B. PHIL MUEHLHEAUSLER, ACTING TAX ASSESSOR
C. SANDRA YOUTZY, ACTING APPRAISAL SUPERVISOR
X.
REQUEST FOR APPROVAL OF SEASONAL PAY PLAN REVISIONS
XI.
REQUEST TO ESTABLISH JOB CLASS P559 – CORRECTIONS CASE
MANAGER TRAINEE – AT PAY RANGE 109
XII.
REQUEST FOR APPROVAL OF JOB CLASS TITLE CHANGES OF SOCIAL
WORKERS
XIII.
REQUEST FOR APPROVAL TO ESTABLISH AND REVISE JOB
CLASSIFICATIONS FROM THE OFFICE ADMINISTRATION STUDY
XIV.
REQUEST FOR APPROVAL OF THE 2003 PAY PLAN
XV.
REPORT FROM PERSONNEL DIRECTOR (no agenda materials)
XVI.
RICHARD WHITE MATTER (Vote for closed session to review and discuss matter)
XVIII. REQUEST FROM DEPARTMENT OF HEALTH FOR A TEMPORARY SALARY
INCREASE FOR LAURA PUZNIAK
IMMEDIATELY FOLLOWING THE MEETING, THE COMMISSION WILL HEAR
EMPLOYEE CLASSIFICATION APPEALS FROM THE OFFICE ADMINISTRATION
STUDY
MINUTES OF A MEETING
OF THE ST. LOUIS COUNTY CIVIL SERVICE COMMISSION
TUESDAY, JULY 15, 2003
A meeting of the Civil Service Commission was held on Tuesday, July 15, 2003 in the
Training Center, 121 South Meramec, 1st Floor, Clayton, Missouri, beginning at 7:36
a.m.
Present for the meeting was Ms. Lillie M. Thomas, Chairman, and Ms. Kathy L.
Gibala, Vice Chairman.
meeting.
Mr. Mitchell A. Margo, Member, was not present for this
Present from the Division of Personnel were Kirk McCarley, Personnel
Director; Fannie Lindo, Faye Betts, Ruth Rollins, Michelle Bocklage, Sylvia Henry-Dew,
Sue Kane, Stephanie Kennedy, Susan Daniels, Karen Miller, Debbie DeMatteis, and
Sharon McBain.
Present from the Department of Administration:
Bruce Kendrick,
Assistant Director of Administration; Sharon Remaklus, Brian Boeckelmann, and Joan
Lafferty. Present from the County Counselor’s Office: Micki Wochner and David Arthur,
Assistant County Counselors. Present from the Department of Highways & Traffic:
Robert Tschopp, Director, Administrative Services; Debbi Derr, Ray McDonald, Gerald
Kennedy, and Ervin Hupp. Present from the Department of Health: Dr. Jacquelynn
Meeks, Director; Shirley Eisenreich, Sue Dickey, Zelda Henderson, and Dr. Mary Case,
Medical Examiner. Present from the Department of Parks and Recreation: Lindsey
Swanick, Assistant Director; Connie McClure and Mary Webster. Present from the
Department of Planning: Glenn Powers, Director; Marsha Craten, and Dori Covault.
Present from the Department of Public Works: Michael Werner, and Garry Heizer.
Present from the Department of Revenue: Phil Muehlhausler, Tom Kendrick, Karen
Leahy, Pat Sheahan, Kathy Anderson, and Connie Frazier. Present from Lakeside
Center:
William Wolff, Director; and Dee Kassenbaum.
Present from AFSCME:
Alfreda Simmons.
APPROVAL OF MINUTES
The Commission approved the minutes of the June 17, 2003 regular Commission
meeting, and the minutes of the June 25, 2003 hearing for Irish Jenkins.
HEARINGS SCHEDULED FOR A FUTURE DATE
Phillip Buttice, Department of Justice Services, appeal of dismissal. A hearing has been
scheduled for August 19, 2003, at 9:00 a.m. Ms. Thomas will serve as hearing officer
NEED TO RESCHEDULE HEARING DATES
None as of the date of this meeting.
REQUESTS FOR HEARINGS
None as of the date of this meeting.
DISCUSSION OF APPEALS HEARD
Jeffrey C. Hayes, Department of Highways and Traffic, appeal of dismissal, April 15,
2003. Ms. Gibala served as the Hearing Officer. A decision on this matter will be
postponed until the next meeting.
Aaron Mitchell, Corrections Officer, Department of Justice Services, appeal of
dismissal. Ms. Thomas served as the Hearing Officer. David Arthur, Asst. County
Counselor stated that a settlement regarding back pay is still in the negotiation stage
and that a decision regarding that issue is forthcoming.
HEAR VISITORS
None
REQUEST FROM MEDICAL EXAMINER TO ADJUST PAY RANGE ASSIGNMENT
FOR FORENSIC MEDICAL ADMINISTRATIOR JOB CLASS (no agenda materials)
At its June 17th meeting, Dr. Mary Case, Medical Examiner, addressed the Commission
regarding the pay grade assignment of the position of Forensic Office Administrator in
the Medical Examiner’s Office. Under the present circumstances, she said, it would be
very difficult to recruit for the position should the incumbent retire. Dr. Case requested
that the matter be reconsidered and job class moved to a higher pay range. Faye Betts,
Division of Personnel, stated that she met with Dr. Meeks, Director, Department of
Health, and Dr. Case and that a recommendation has been finalized. Ms. Betts also
indicated that the recommendation for reclassification and pay range adjustment will
appear on next month’s agenda.
REQUEST
FROM
DIRECTION
OF
ADMINISTRATION
FOR
CHANGE
OF
SUPPLEMENTARY COMPENSATION POLICY FOR ON-CALL SNOW REMOVAL
DUTY
Mr. Jim Baker, Director of Administration, addressed the Commission at its meeting in
June to discuss a change in supplementary compensation for on-call snow removal for
employees who currently are required to perform snow removal duties. Mr. McCarley
stated that upon review, the request does not violate current County ordinances and
requested approval for the change in policy. After a review of the information, the
Commission moved to approve the supplementary compensation policy.
TAP APPROVAL FOR PAMELA HOWARD, DEPARTMENT OF HEALTH (FOR
CONFIRMATION)
The Commission received information concerning Temporary Assignment Pay (TAP) for
Pamela Howard, Department of Health. Mr. McCarley informed the Commission that
this information was for confirmation purposes. The Commission confirmed this TAP
request.
REQUEST FOR APPROVAL FOR TAP EXTENSION FOR THE FOLLOWING
EMPLOYEES IN THE DEPARTMENT OF REVENUE:
A.
B.
C.
ROBERT PETERSON, ACTING DIRECTOR OF REVENUE
PHIL MUEHLHEAUSLER, ACTING TAX ASSESSOR
SANDRA YOUTZY, ACTING APPRAISAL SUPERVISOR
The Commission received a request from the Department of Revenue to approve
Temporary Assignment Pay (TAP) extension for Robert Peterson, Phil Muehlheausler,
and Sandra Youtzy, subject to confirmation by the Commission. Mr. McCarley stated
that this extension is necessary due to increased workloads and the need for continuity
of personnel in a reassessment year.
Mr. McCarley indicated that the department
intends to fill these positions permanently. Upon review, the Commission confirmed the
temporary assignment pay extension.
REQUEST FOR APPROVAL OF SEASONAL PAY PLAN REVISIONS
Mr. McCarley requested approval of the 2004 seasonal pay plan and explained the plan
is updated on an annual basis. Upon review, the Commission approved the revision, to
be effective in March, 2004.
REQUEST TO ESTABLISH JOB CLASS P559 – CORRECTIONS CASE MANAGER
TRAINEE – AT PAY RANGE 109
Faye Betts, Division of Personnel, presented information regarding a request form the
Department of Justice Services to establish the job class of Corrections Case Manager
Trainee.
Ms. Betts stated that the purpose of this position is to train Corrections
Officers who desire to move into case management positions. Ms. Betts also stated
that the Department has procedures in place to provide this training once the request is
approved. After a review of the information, the Commission approved the request to
establish Job Class P559 – Corrections Case Manager Trainee at Pay Range 109.
REQUEST FOR APPROVAL OF JOB CLASS TITLE CHANGES OF SOCIAL
WORKERS
The Commission received information from Faye Betts regarding Missouri state
legislation that restricts the title of ‘Social Worker’ to those who possess a degree in
social work. Ms. Betts stated that since all the employees in the job class do not
possess the degree, a request has been made to change the job title of ‘Social Worker’
to ‘Case Manager’.
Upon review, Ms. Thomas moved, Ms. Gibala seconded, and
Commission approved the request.
REQUEST FOR APPROVAL TO ESTABLISH AND REVISE JOB CLASSIFICATIONS
FROM THE OFFICE ADMINISTRATION STUDY
The Commission received a request from the Division of Personnel to approve the
establishment and revisions of certain job classes as a result of the Office
Administration Market Study.
Kirk McCarley explained that these requests were
separate from the appeals that resulted from the implementation of the Study. After
review, the Commission approved the job class establishment of job class T171 –
Retirement Specialist at Pay Range 28 and the job class code and title change of PA63
– Accounting Assistant, Pay Range 107 to OA71 – Accounting Service Representative,
Pay Range 107.
REQUEST TO ABOLISH JOB CLASSES NO LONGER NECESSARY DUE TO THE
IMPLEMENTATION OF THE OFFICE ADMINISTRATION STUDY
The Commission heard information from Mr. McCarley regarding a request to approve
the abolishment of 49 job classes that are no longer needed as a result of
implementation of the Office Administration Market Study. Upon review, Ms. Thomas
moved, Ms. Gibala seconded, and the Commission approved the request.
REQUEST FOR APPROVAL OF THE 2003 PAY PLAN
The Commission received a request from the Division of Personnel to approve the 2003
Pay Plan. Mr. McCarley explained to the Commissioners that per Civil Service Rules,
approval is needed for modifications of classifications. Mr. McCarley also stated that
the request for approval is on an annual basis.
Ms. Thomas moved, Ms. Gibala
seconded, and the Commission approved the 2003 Pay Plan.
REQUEST FROM DEPARTMENT OF HEALTH FOR A TEMPORARY SALARY
INCREASE FOR LAURA PUZNIAK
The Commission received a request from the Department of Health for a temporary
salary increase for Laura Puzniak.
Mr. McCarley stated that Ms. Puzniak’s
responsibilities increased to include the coordination of the department’s Health
Information System.
In was noted that this was a request for a temporary salary
increase only for the period of time that Ms. Puzniak performed the additional duties.
Upon review, Ms. Thomas moved, Ms. Gibala seconded, and the Commission approved
the request.
REPORT FROM PERSONNEL DIRECTOR
Kirk McCarley provided information to the Commission regarding a letter received from
three employees in the Department of Highways and Traffic. Mr. McCarley said that the
employees were concerned about a proposal to discontinue dispatch operations. Mr.
McCarley said that although the proposal is under discussion by the department, no
decision has been made at this time.
Mr. McCarley stated that the letter was for
information only.
RICHARD WHITE MATTER (Closed Session)
At this time, the Civil Service meeting was temporary adjourned at 7:50 a.m. to enter
into closed session regarding Richard White, Justice Services.
The meeting was
reconvened at 7:57 a.m.
EMPLOYEE CLASSIFICATION APPEALS FROM THE OFFICE ADMINISTRATION
STUDY
Information was heard from several employees regarding the results of the Office
Administration Study. Employees who appealed their job classifications were allowed
an opportunity to speak before the Commission to state why they disagreed with the
Study recommendations. The following employees were heard: Brian Boeckelmann,
Stephanie Kennedy, Karen Leahy, Pat Sheahan, Karen Miller, Sharon McBain, Debbie
DeMatteis, Dori Covault, Connie Frazier, Sue Dickey, Kathy Anderson, Marsha Craten,
Dee Kassenbaum, and Zelda Henderson. In addition, the Commission also heard from
Phil Muelheausler, William Wolff, Tom Kendrick and Glenn Powers. The Commission
advised the appellants that a decision regarding their appeals would be rendered at a
future date.
ADJOURNMENT
There being no further business before the Civil Service Commission, this meeting was
adjourned at 9:18 a.m.
Note: All Civil Service Commission decisions were made unanimously except as noted.
__________________________________
Lillie M. Thomas, Chairman
St. Louis County Civil Service Commission
Dated: ____________