Survey of Other Municipalities
Municipality
EA salary range
Attachment 2
Edmonton
Calgary
Hamilton
Ottawa
Toronto
No salary range.
Two staffing levels:
Three staffing levels:
Two Staffing levels:
Maximum that can be paid
is $39,244.

Aldermanic
Assistant
$23,673 - $29,230

Administrative
Assistant II
$37,124 - $43,676
 Administrative
Assistant
$28,068-$41,384
 Administrative
Assistant I
$32,508 – 39,319


Executive Assistant
$46,415 – $54,298
 Administrative
Assistant II/
Constituency
Assistant
$42,369 - $51,784
Current salaries range
from $36,000 - $39,244
Executive
Assistant
$34,554 – $43,056
Administrative
Assistant I or
Constituency
Assistant
$41,406 – $48,714
Process to move
through salary
range
 No process
 Increases at Councillor’s
discretion
 Starting salary at
discretion of Councillor
 6 steps in each range
 One step per year,
based upon
satisfactory
performance
 A step increment at a
six-month interval
may be provided once
during the period of
the Assistant's
employment
 New EA’s will start at
step 1 (a higher step
must be approved by
the Aldermanic Office
Operating Committee)
 5 steps
 Eligible to move to
next step on an
annual basis
 Increases at
Councillor’s
discretion
 Starting salary at
discretion of
Councillor
 5 steps
 Eligible to move to
next step on an
annual basis
 Increases at
Councillor’s
discretion
 Starting salary at
minimum of range
Budget
$41,500
Budget includes salary,
vacation pay/relief staff,
EA tickets, training,
Councillor’s memberships,
subscriptions, research
and telecommunication
charges.
$43,056.00
Budget covers salary
only. If the Alderman
does not contract the
Assistant for the
maximum budget, the
funds are available for
Special Projects, such
as research.
Councillors’ are
allocated a budget of
$65,000 for
administrative support
staff salary, benefits,
vacation pay, and
relief staff.
Councillors' are
allocated a staffing
budget of $100,000
that covers salaries
and relief staff.
Three staffing levels:
 Executive
Assistant
$47,276 – 62,498
(The EA position has
supervisory duties)
 No steps
 Increases at
Councillor’s
discretion
(recommended up to
3% annually)
 Starting salary at
discretion of
Councillor
A budget of $200,940
covers EA salary,
benefits, and vacation
pay. Relief staff may
also be funded here if
sufficient funds
available, otherwise
funded from a
separate budget.
Winnipeg
No salary range.
Average salary paid is
$36,000
N/A
The Councillors’
Representation
Allowance (CRA)
Budget of $70,000
covers EA salary and
benefits, office
furnishings, ward
expenses, travel,
hosting, postage,
telephones, etc.
Note: 2001 budget –
no change for 2002 yet
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Survey of Other Municipalities
Municipality
Attachment 2
Edmonton
Calgary
Hamilton
Ottawa
Toronto
Winnipeg
Bonus process
Yes
Yes
No
Yes
No
Yes
Annual cost of
living adjustment
provided to EA’s.
No, the budget is
reviewed as part of the
budget process.
Inflationary increases
may or may not be
allocated.
Yes, the budget is
reviewed during budget
process and generally
increased based on
increases received by
bargaining units and
Management staff.
Yes, subject to
Council approval –
not necessarily on an
annual basis. COLA
increases for Union
staff or inflation have
both been used as
basis for increase.
Yes, pending Council
approval. Usually in
line with City staff
COLA increases.
Note: The last
increase was July
2000.
Yes, pending Council
approval. Usually in line
with Union Agreements.
No, the CRA budget is
not increased – it is set
at $70,000.
Benefits
Yes-benefits provided
Yes-benefits provided
Yes-benefits provided
Yes-benefits provided
Yes-benefits provided
Yes-benefits provided
after 6 months of
service.
How funded?
The employer’s share is
funded in a separate
account.
The employer’s share is
funded in a separate
account.
The employer’s share
is funded in a
separate account.
The employer’s share
is funded in a
separate account.
The employer’s share is
funded in Councillor’s
Staffing Budget.
The employer’s portion
is funded from CRA
Budget.
Other allowances
or benefits for
EA’s
Parking or bus pass
funded from Common
budget.
Training funded from
Research Fund.
Parking and training
funded from the
Aldermen’s Office
budget.
Parking and training
funded from
Councillor’s Individual
Budget
Parking and training
funded from
Councillor’s Individual
budget
Bus pass, mileage,
parking, training funded
from Councillor’s
Individual Budget
Training and parking is
at the Councillor’s
discretion. If provided,
are funded from the
CRA budget.
EA's full time or
part time
Full time
Full time
Full time
Full time
Full time
Can be either, at
Councillor’s discretion.
City employees or
Councillors’
employees
Councillor’s employee
Alderman’s employee
City employee
City employee
Can be contract (noncity) employees
City Employee
Councillor’s employee
Employment
contracts
completed
Yes
Yes
Yes, if external.
Terminated at end of
Councillor’s term.
Yes
Yes
Yes
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