Department of Education and Training
Position Description
POSITION DETAILS
Position Title:
Manager, TAFE HR Programs
Reports to:
HR/Payroll Workstream Lead
Location:
Negotiable – HR Workstream are at Ryde State Office
PRIMARY OBJECTIVES
Provide specialist human resources business analyst expertise and advice to senior
management on the implementation of the LMBR Program for schools, TAFE and
corporate. Efficiently coordinate and manage business planning to undertake design
and data conversion of the HR/Payroll processes in TAFE for integration into a DET
HR/Payroll system and ensure the design meets reporting and workforce planning
requirements.
REPORTING RELATIONSHIPS
The Manager, TAFE HR Programs will report directly to the HR/Payroll Workstream
Lead, SO2 within the LMBR Program.
Other positions reporting directly to the HR/Payroll Workstream Lead are:




1 x Manager, Schools HR Programs
7 x Senior Business Analysts, Clerk 11/12
7 x Business Analysts, Clerk 9/10
1 x Project Coordinator, Clerk 11/12
ORGANISATIONAL ENVIRONMENT
The Department of Education and Training is an innovative organisation focused on
provision of service to the community through the delivery of quality education and
training.
It is the role of senior staff in the Department to lead the development of an
organisational culture which is focused on the work of staff in schools and TAFE
Institutes. Senior staff serve and support students, staff and the community; promote
the development of key relationships and values; and work collaboratively with
interest groups. They also value team work, problem solving and strategic issues
Manager, TAFE HR Programs
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management; and promote the significant role of education and training for the social
and economic future of NSW.
More than 1.5 million students (in schools, TAFE and ACE) in NSW benefit from the
services of the Department of Education and Training. To achieve this, the
Department has a recurrent budget of over eleven billion dollars and a workforce of
over 96,000 FTE. Its size and capacity for coordination provide opportunities to
integrate the provision of education and training in ways that had not been possible
traditionally.
The challenges and opportunities facing the Department are immediate and
significant. Success depends on providing quality support to teachers in schools,
TAFE Institutes, communities and industries; ensuring that high quality learning and
teaching are everyone’s central focus; providing students with the knowledge,
understanding, skills and values for productive and rewarding lives; and providing
vocational education and training of the highest quality. This ongoing focus is
needed to meet the needs and aspirations of the community and industry, and to
implement government initiatives in the provision of educational technology.
The Department of Education and Training will meet these challenges and
opportunities by strengthening its focus on support for teaching and learning; leading
the growth of the market position of public schools; ensuring accountability to the
Government and community; and implementing an ethos of customer service
throughout the Department. The Department is committed to promoting public
schools and TAFE and the teachers who work in them; and creating harmonious and
productive relations with the teaching profession (and those who represent its
members), the community and industry.
Rapidly changing information and communications technology provides further
opportunities for the Department of Education and Training to apply and adapt work
practices to e-business, online curriculum, flexible delivery of services and products,
and strategic use of executive information to inform corporate and educational
decisions.
Provision of high quality public education and training requires the concerted effort of
every senior officer of the Department. These efforts require close alignment of
policy and support through the Department’s directorates and portfolios with the
needs of schools and TAFE Institutes.
The staffing environment of the Department of Education and Training is diverse and
complex. Staff are employed under a number of Acts of Parliament, with the majority
being covered by the Teaching Service Act 1980 and the Public Sector Employment
and Management Act 2002 (this includes staff employed under Chapter 1A of the
Public Sector Employment and Management Act 2002 in the Department of
Education and Training, or the TAFE Commission Division, to enable the TAFE
Commission to exercise its functions). Every senior officer of the Department will
ensure that all staff, regardless of the awards governing their employment, are
committed to the corporate priorities.
Manager, TAFE HR Programs
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MAJOR ROLE
The major role of the Manager, TAFE HR Programs is to provide a specialist
business analysis of TAFE HR/Payroll processes with the intension of integrating the
TAFE system into the DET HR/Payroll system. The expert management and
coordination of designing, testing and implementing an integrated HR/Payroll system
for schools, TAFE and corporate is critical along with ensuring the design meets
reporting and workforce planning requirements.
The position will also lead focus groups and liaise with all stakeholder groups in
TAFE to ensure the design and implementation of the integrated HR/Payroll system
meets the future and emerging business needs of TAFE. Other roles of the
Manager, TAFE HR Programs include providing leadership and guidance in the
process of change management in TAFE, the ability to effectively relate with all
LMBR stakeholders, participate in the revision and/or development of documentation
including policy and processes.
The position is responsible for the effective management of strategic planning,
business process design, associated documentation, the revision of relevant
processes in TAFE and the attainment of deliverables within agreed timeframes and
costs.
INTERPERSONAL RELATIONSHIPS
The Manager, TAFE HR Programs reports to the HR/Payroll Workstream Lead.
The position holder will advise the HR/Payroll Workstream Lead on the progress of
integrating the TAFE HR/Payroll system into a DET HR/Payroll system and any
issues associated with the project.
The position holder will liaise with all stakeholders to determine business
requirements and priorities.
Internally, the position holder regularly liaises with the HR/Payroll Workstream Lead,
TAFE Directors, managers and officers within the HR/Payroll Workstream Unit to
ensure the coordination of data sources within TAFE and the migration of that data
into an integrated HR/Payroll system.
ACCOUNTABILITY LIMITS
The incumbent of the position exercises a financial delegation of $100,000 for the
purchase of goods and services within a defined budget.
The position has significant autonomy in dealing with TAFE Institutes, colleges and
DET Units on issues associated with the migration of TAFE data for integration, the
implementation, training and testing of the integrated HR/Payroll system and
associated processes. It is fundamental that the occupant develops relationships
with all stakeholders involved in the development of a single DET HR/Payroll system.
Manager, TAFE HR Programs
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The position is accountable for advice given to both senior management and
stakeholders in relation to the implementation of a DET HR/Payroll system.
The Manager, TAFE HR Programs is required to display leadership and a high level
of initiative and independence at a senior level and has significant responsibility for
exercising sound judgment in dealing with priority issues, deliverables and reporting
on key performance indicators.
MAJOR CHALLENGES AND CONSTRAINTS
With an increasing emphasis on providing high quality school and TAFE
administrative systems, finance/human resource services and developing innovative
and quality education and training processes a major challenge is to effect system
changes and process improvements to achieve a single DET HR/Payroll system.
The position holder also needs to manage the data conversion from the current
TAFE HR/Payroll system to the DET HR/Payroll model a further challenge will be to
guide Managers in the development of change management strategies that a new
computer systems will introduce within the workplace.
POSITION DIMENSIONS
Number of permanent staff reporting directly :


7 x Senior Business Analysts, Clerk 11/12
7 x Business Analysts, Clerk 9/10
in a pooled arrangement.
KEY ACCOUNTABILITIES

Provision of expert and forward looking strategic advice to senior management
on the implementation of integrating TAFE HR/Payroll processes into a DET
HR/Payroll system and to identify opportunities for business reform.

Provision of expert input into the design, testing and implementation of an
integrated HR/Payroll system for Schools, TAFE and Corporate.

Establishing close business relationships with management, user groups and
stakeholders of TAFE, school and corporate business units and engage their
co-operation in establishing an integrated HR/Payroll system that meets
reporting and workforce planning requirements.

Maintaining business relationships with SAP and ensuring that applications
meet client and stakeholder needs.
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
Leadership of stakeholder focus groups within TAFE to ensure the design and
implementation of the integrated HR/Payroll system meets future and emerging
business needs of TAFE.

Development, implementation and monitoring of innovative practices and
solutions to meet the attainment of deliverables within agreed time frames and
cost.

Preparation of tactical plans for the integration of TAFE HR/Payroll data and
ongoing support.

Ensuring that team members have the necessary skills, motivation, and ability
to achieve the efficient and effective delivery of LMBR HR/Payroll TAFE project
outcomes.

Provide leadership in the change management process for TAFE business units
to provide support and assistance to users of the integrated DET HR/Payroll
system.

Promote a culture to motivate and develop staff, foster innovation, identify and
utilise the full range of staff skills and abilities.

Ensure all practices comply with anti-discrimination and occupational health and
safety (OH&S) legislation, and promote the establishment of equal employment
opportunity (EEO), cultural diversity and ethical practice.
KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED

Proven record of managing HR/Payroll, ESS and other corporate applications
including implementation, training and testing applications.

Demonstrated success with the management of staff in a multi-team
environment.

Understanding of and demonstrated capacity to apply technology to support
business processes in DET.

Demonstrated ability to lead, manage and motivate multi-disciplinary project
teams.

Excellent communication, leadership, interpersonal, negotiation and influencing
skills to foster productive relationships with a diverse range of internal and
external clients.

Planning, analytical and problem solving skills with the ability to develop and
implement innovative solutions as well as address specific challenges.
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
Extensive knowledge of the operation of large service or product delivery
organisations (preferably educational institutions) and current developments
relating to the implementation, currency and maintenance of corporate
applications.

Capacity to lead staff in implementing the Department’s Aboriginal education
and training policies and to ensure quality outcomes for Aboriginal people.
Manager, TAFE HR Programs
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