Monthly DMC Teleconference Call
Meeting Minutes
March 25, 2014
7:00 p.m. (ET), 6:00 p.m. (CT), 5:00 p.m. (MT), 4:00 p.m. (PT)
888-447-7159 #4853448
Welcome!
Attendance/Minutes
Nancy
Glenda
7:00 pm EST
Business:
Roll Call
Verified a quorum is present in order to conduct business (2
division elected officers and 3 voting members of the division
management committee.) We had a quorum ( see
attendance roster at end of this report).
Approval of Minutes:
Next call:
April 29, 2014 @ 7PM EST
This meeting also served as our quarterly business meeting.
Report, Announcements, Discussion
WCQI
a. Turn in expenses approval forms
b. Open Meeting Tues night strategic planning
We want to have a jump start to our strategic plan so that we may can
have influence on ASQ’s strategic plan.
c. Leadership training sign up
d. Open access meeting
Nancy explained this in an ASQ initiative to allow non-members of a
particular division to access info from the division that is reserved for
division members only. Buzz is that the initiative is being met with
controversy and questions. What do they expect to accomplish?
e. There will be a Sun 10 am to noon open presentation with open access
committee.
f. SharePoint site
Sharepoint site is up. If you are unable to get in, call Nancy or Shirl
Furger at headquarters.
(AI-01) Nancy will contact Shirl to make sure all DMC is sent copy of
accessing the new site.
g. WCQI mentoring
Our Membership Chair would be ideal for this. However, unless something
Nancy
changes, Lawrence won’t be at WCQI. However, we will have DMC at the
booth to discuss with and answer any questions a student member may
have.
Mary Chris shared that her section had put together a mentoring website.
(AI-02) She will send that to the DMC for review.
h. Nancy talked about the need to get something out to our members
regarding:
No AD Conference in 2014 but will have one in 2015
AD participation in 2014 TCC Conference
Call for papers for TCC Conference
Target end of the week to get something out.
(AI-03) Joyce will put something together and send to Nancy and Mike.
(AI-04) Mike will post on LinkedIn.
(1) Overview of TCC Conference Activities to date.
Presentation Potentials
Baylor Regional Medical Center – Plano: due to legal issues; declined
Intertek Process Approach - Use of Turtle Diagram: yes
Dennis and Christina Welch - Focused Process Audits: yes
Lorri Hunt: Declined due to demand and she picks those that pay her
expenses.
The National Graduate School of Quality Management: No response.
Larry Whittington - he approached Nancy. I sent info to him today. Not
sure what his presentation is.
Angelo Scangas - Going beyond Process-Based Auditing – Auditor
Skills Critical to Improving Business Outcomes: yes
John Mascaro – Pending – responded during our call that he would
send it to me
Glenda
Tutorials:
CQA Refresher
Writing Exceptional Audit Reports
(2) Overview of PAR activities and status
a. What do we have to do
b. How are we doing
c. How do we track and report on activities (Strategic plan)
Went over the actions on the PAR.
1) Yara is continuing her work to translate into Spanish the Powerpoint
for the CQA Refresher .
2) Two members of the DMC that are RCs; Bruce Knutson and Glenda
West. The RCs continue to reach out to our unpaid members.
3) Toronto Section MOU pending signatures. There are two CQA
Refreshers (May and Nov) that are still a go.
4) The website format needs to be jazzed up. We need someone to
watch the website. Nancy B. asked Mike to assist with that. Nancy C’s
job is to post what is sent to her. She isn’t responsible for making sure
the website is current.
5) AD had at four members of the DMC at TCC Meeting in Phoenix and
plan to have five at WCQI.
6) Key dates to meet.
(AI-05) Cindy to get with Quit to see where he is with this.
Cindy
(3) Financial report
From Pre-audited report for February, 2014:
Financial Position (total dollars in checking and money market accounts):
Checking: $102,578.81
Money Market: $149,123.51
Total: $251,702.32
Mary Chris
Membership revenue to date (January and February): $8,361
Investment revenue and royalties:
Interest $9
Royalties $0
Total Division Revenue to date: $9,565
Total Division Expenses to date: $1,595
Net profit to date: $7,970
Note from Division Accountant: We are working on a new version of the
Balance Sheet and Income Statement (P&L). We hope to have this
completed by the time the final reports for January and February are sent
to you.
(4) Membership report and regional councilors report/ Submitted intent to
apply to Par
Lawrence
Lawrence reported current membership numbers.
7817 members
96 new members
645 unpaid members
Emails regarding the offer to pay conference registration for students were
sent to 72 student members. He received responses from 24 of them.
Nine would like to attend.
Two have completed the requirements.
Mary Chris asked that he keep us updated on student attendees. He
agreed.
RCs continue to contact unpaid members.
Lawrence submitted the paperwork for the innovative PAR Award to Chris
at headquarters on 3/16.
Lawrence updated us on student branch mentoring that is going on. They
are working on internships with John Deere for student members.
Following up with a student is essential to mentoring.
He may be able to help with obtaining another potential presenter on the
ISO revisions. At a later date, we are going to discuss potential presenters
that are student members .
(5) VOC report/Status of on the lookout for conferences for CQA refresher
Susanne
No Report. Committee representative not available for the call.
(6) Education/Training report
Several CQA Refreshers scheduled.
a. Webinars
Angelo has agreed to head up the efforts to have AD Webinars. He gave
a brief summary of his preliminary planning. He’s contacted some of the
other divisions that have webinars to discuss how theirs works. He hope
to do some networking for this at WCQI. He hopes to have more news
for our next DMC call.
(7) Arrangements report
No Report. Committee representative not available for the call.
Nancy
Angelo
Quit
(8) Vice Chair Communications report
a. Newsletter
Lance was not available for the call but Joyce reported that the
newsletter is in final proofing at headquarters. Joyce said he has
done an excellent job and she thinks we’ll all be impressed when
we see it.
b. Marketing
preliminary work on 2015 Conference; sent to Nancy
 going back to our legacy sponsors for some help with
2015 marketing
 potential to invite Reno’s mayor
 potential to invite an Olympic Snowboarding medalist
 post signs on and around the booth for WCQI; like, “Did
you know?” “Ask me.” to get the buzz going.
Nancy asked him to look at marketing 2014 TCC Conference to
ensure our members know we have something for them in 2014.
c. Website
Reported above under Education/Training Report.
d. Social Media
The AD is now on Twitter tweeting. Mike has sent the DMC
instructions on how to sign up. Nancy asked the DMC members
that haven’t signed up to do so. She gave the group a deadline of
3/28.
(9)
Vice Chair Technical Report
a. Certification
b. Standards
Joyce
Lance
John
Angelo/Nancy
C.
Mike
Doug
No Report. Committee representative not available for the call.
(10) Review of previous action items. Previous minutes attached
(AI-01) Nancy will contact Shirl to make sure all DMC is sent copy of
accessing the new site.
(AI-02) Mary Chris will send Raleigh Section mentoring ling to DMC for
review. COMPLETED
http://asqraleigh.org/membership/mentoring
(AI-03) Joyce will put something together and send to Nancy and Mike.
(AI-04) Mike will post on LinkedIn.
(AI-05) Cindy to get with Quit to see where he is with this.
(AI-06) Glenda to touch base with Dan at headquarters regarding credit
card machine and supplies for WCQI. COMPLETED
All
(AI-07) John is to send Nancy a catalog from where he has ordered the
DMC shirts.
(11) Anything else?
Mary Chris inquired about DMC shirts for the newbies. (AI-07) John is
to send Nancy information on shirts. Nancy is looking at getting new
shirts for the DMC.
Anyone
Headquarters Update Report
Key Dates
March 17 – PAR Innovation – Intent to Apply
March 28 – Division Exhibit Booth Furnishing Orders Due (WCQI)
May 3 - Ideas to Actions Gathering & Community Leadership Institute
May 4 - Open Access Meeting with Division Leaders 10 am to noon
Registration - http://wcqi.asq.org/leader-events.html
Community Development Changes
Yes
Nancy Boudreau
Cindy Bonafede
George Callender
Glenda West
Mary Chris Easterly
Joyce Hopperton
Lawrence Mossman
Susanne Burke
Bruce Knutson
Quitman White
Chair and Education/Training Chair
Chair Elect and PAR Chair
Past Chair
Secretary and Technical Program Chair
Treasurer
Vice Chair Communication
Membership Chair/Regional Councilors
Voice of the Customer Chair
Financial Audit Chair
Vice Chair Arrangements
Doug Berg
Vice Chair Technical
Mike Villa
Lance Coleman
John Mascaro
Angelo Scangas
Social Media Chair
Newsletter Editor
Marketing Chair
Webinar Chair
RESOURCES
Member Leader Web site
Minimum Requirements Reports
Master Calendar
TCC Group 1 SharePoint Site
No
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