N.Z. Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date
Saturday 8 November 2014
Venue
Kennedy Park Holiday Park
Meeting opened at
3.00pm – Saturday
9.15am – Sunday
Present
Kate Whale, Jill Taylor, Janet Baillie, Andrea Craig,
Kirstin Johnson-Coombs, Catherine Trowbridge, Justin Farquhar
Apologies
NIL
Previous Minutes
MOTION:
MOVED:
President’s
Report (See
Report)
KDEC
Kate was invited to speak on the panel at the KDEC staff conference in September
talking about parent perspective.
It was awesome to be able to give some perspective to the professionals that are
involved with our kids.
Kate also had a face to face with Leah Paterson and Scott Johnston – Kate stated
clearly that NZFDC are here to advocate for all the families. Reason we are getting
behind NZSL is we have had requests for families desperately trying to get requests for
NZSL. We are still backing families that want oral for their children, or specifically the
AVT for the CI kids, it is just that most of the people who have been in contact are
looking for sign.
Kate spoke to Brian Coffey about getting Lachlan Keating, Scott J, and other Ministry
reps together along with parents in order to get them they to work together, so our kids
don’t miss out.
Kelly
Davy,
That the minutes of the meeting dated 31 August 2014 be correct.
KATE
SECONDED:
KELLY
CARRIED
Family Hui
Andrea and Kate met with Sarah from Ministry of Education. The Hui date is 10-12
April 2015 in Christchurch, Living Springs. Lots of back and forth re opening accounts,
etc. One big issue that has come up is the change in allowing parents to come with
their kids. Kate discussed this with Sarah and it is about funding - they can’t afford to
house/feed all of the family. If kids do go, it will be the parent’s responsibility to look
after their kids. Wasn’t actually discussed at meeting but will be talked about next time.
RSVP extended out to 21 November 2014.
15 families have spoken to Sarah with interest in attending. 7 out of the list have
confirmed with payment.
We are looking at setting up a room i.e. NZFDC, NZ Relay, Parents Group, NFD, Deaf
Aotearoa, etc. to put a stand up. Not to be manned, 1 or 2 people floating around.
Good chance to promote ourselves.
8 November 2014
Page 1 of 24
The Hui will be videoed and families who can’t attend may have access to view.
Kate to phone Canterbury Parents Group to see if they would like to help, contribute to
the Parents Hui.
Jill to check with Tracy at accountants regarding GST issues on this separate account.
Kate to check with Sarah as to when the funding is to be deposited in the Hui bank
account.
Kate to get a budget sent to Jill.
GPOD
Great stuff came back regarding the GPOD. A lot of discussion of it being a resource
hub – all different groups putting resources in for everybody to access. Everything has
gone pear shaped with Deaf Australia. Conversation about acting as a consumer
global network regarding projects working around the world – pros and cons. Kate is
very glad she went to FCEI conference so they all have a say in the group, and getting
a group started who are all on the same page.
RTD Contacts
Kate sent David Foster an email regarding a list of RTDs and he has come back with a
positive response – so information coming through soon.
NZ Relay
Chris Blum called Kate regarding putting in a flier in the next newsletter regarding what
NZ Relay is, how it works, and what is involved. After discussion it was agreed that it
would be no extra work for us, would help foster a good relationship with NZ Relay.
MOTION:
To contact Chris Blum and say the Committee has approved for him to
put a flier in the next newsletter.
MOVED:
KATE
SECONDED:
CATHERINE
CARRIED
Canterbury Parents
Had a late nomination for Brent Burcher to come onto the Executive. Kate will contact
Canterbury Parents and say thank you however it was past the RSVP date, and
Committee has maximum number they can cope with, but we will definitely keep him in
mind for next AGM.
8 November 2014
Page 2 of 24
Auckland Parents
Email from Auckland Parents re their concerns about NZFDC extending the awards to
children below high school/NCEA levels.
Feedback please:

There are limited deaf kids at each school, so Schools don’t take the
responsibility.

Who judges this – Services have been done in conjunction with the President. If
in need, can bring in an external moderator, with approval from the President or
the Group.

We look at who has achieved personal bests. They haven’t been close enough to
have to talk to the Committee about it.

Have had contact from parents saying how hard their kids have worked, because
they are not considered on par with the rest of their class, they are not
acknowledged. Lots of queries asking can we open it up for kids who are
younger.

The process is exactly the same as the older kids.

Purpose is to acknowledge these kids and acts as an introduction to the year 9-13
awards.

Nothing to do with Primary School assessments, or where on the mainstream
teacher’s lists they are.

The nominator can put in whatever information they like that they think is relevant
– i.e. 2 years ago compared to their achievements to this year. Most of the time it
is conversational type data – teachers report, or the principal has sent a letter.

The awards do have an extreme value to younger kids.

The award is for the child for their extreme effort.

This is a great use of the committee’s time.

This is the purpose of what we want to do, so it won’t impact on the primary
functions as we are already doing it.

No projects will be overlooked.

Janet to take back to the Auckland Parents Group as to the criteria to applying for
access to NZFDC awards, financial help, other services, etc.
MOTION:
That Kate sends a letter to the Auckland Parents Group with the above
responses.
MOVED:
KATE
SECONDED:
KELLY
CARRIED
Resources
Kate would like to get a more comprehensive database of resources up on our website.
Unilateral hearing loss – Andrea put this one on our website which is awesome. The
more we have on the website, the more information families can pick and choose from
depending on the relevance.
MOTION:
MOVED:
8 November 2014
That the President’s report be received/accepted.
KATE
SECONDED:
KIRSTIN
CARRIED
Page 3 of 24
Actions from
President’s report
Family Hui
Kate to phone Canterbury Parents Group to see if they would like to help, contribute to
the Parents Hui.
Jill to check with Tracy at accountants regarding GST issues on this separate account.
Kate to check with Sarah as to when the funding is to be deposited in the Hui bank
account.
Kate to get a budget sent to Jill.
Kate will contact Canterbury Parents re Brent Burcher and say thank you it was past
the RSVP date, and Committee has maximum number they can cope with, but we will
definitely keep him in mind for next AGM.
Kate to send a letter to the Auckland Parents Group responding to concerns around
Awards criteria.
Community
Liaison’s Report
(See Report)
Lots of emails the past three months coming in to the NZFDC inbox. A combination of
queries, time of the year with nominations, a lot more interest, enquiring about things,
which is great, etc. Seems like our profile is getting a bit of a boost. People are
emailing lately compared to using the PO Box.
Beacon
Still waiting for Alan and Julie to complete paperwork.
The correct name for The Beacon Trust is The New Zealand Parent Mentors for
Families of Children with Hearing Loss Charitable Trust.
Excellence Awards
Andrea has asked when we to put up on the website the winners of the awards – it has
been decided end of Week 2 in December.
Celia King
Celia is working at KDEC as an RTD and has offered her services as a counsellor to
groups. We don’t normally endorse individuals, we advocate for individuals. Andrea
will go back with thanks but declining.
MOTION:
That we accept the nomination for Josef Bode from Southland for the
Excellence Awards on an individual basis.
MOVED:
ANDREA
SECONDED:
KATE
CARRIED
MOTION:
When The New Zealand parent mentors for Families of Children with
Hearing loss Charitable Trust final balance comes to NZFDC, we place it in a separate
account, to be opened, using two to sign from the current signatories, who sign on the
00 025 accounts.
MOVED:
ANDREA
SECONDED:
KATE
CARRIED
MOTION:
MOVED:
8 November 2014
That the Secretary's report be received/accepted.
ANDREA
SECONDED:
JANET
CARRIED
Page 4 of 24
Actions from
Community
Liaison’s report
Put up on website the Excellence Awards in 2 nd week of December.
Andrea to go back to Celia King declining her offer for counselling due to not endorsing
individuals.
Treasurer’s
Report (See
report)
Charities’ Commission evening – they are going to change their accounting system to
Accruals. This XRB are the accounting firm running it for the Charities Commission.
Ours is more Cash. Check what we need to change – Jill doesn’t think it will be very
much being on Banklink. With new system comes in, it is more what your charity does
in and for the community. They get over 100 hits a day to see where their donated $$$
goes to.
Accountants will be sent information – Jill will double check this. Accountant bill may
be up a bit next year. Coming in April 2015.
Investment signatories should be right – Jill dropped documents to Westpac.
Haven’t moved DEANZ money yet – will do this after Napier weekend ($23,617.06) –
travel here to Napier $2k, $2,180 (camp), $18,082.06 balance that will go to the
separate account after this weekend. This is what the DEANZ money is for.
Relay Meeting on 24 November, Jill be attending. Sprint have contract at the moment
for it – there are other players in the game. We have to go back and find out how
Sprint carries on. Are we happy for Jill to go back to the meeting to say we don’t use
them enough to put across a judgement call? Jill to observe and follow her gut instinct.
There is a separate $500 to be held as a bond for Kennedy Top 10 Holiday Park.
When this is returned, can this be cancelled?
8 November 2014
MOTION:
MOVED:
When $500 is returned to us, Jill will cancel the cheque.
JILL
SECONDED:
KATE
CARRIED
MOTION:
MOVED:
All accounts paid on bank statements can be ratified.
JILL
SECONDED:
KATE
CARRIED
MOTION:
MOVED:
All accounts be paid from this weekend in Napier.
JILL
SECONDED:
CATHERINE
MOTION:
MOVED:
All accounts that come in over the holiday period be ratified and moved at
the February 2015 meeting.
JILL
SECONDED:
KIRSTIN
CARRIED
MOTION:
MOVED:
The Treasurer’s report is received.
JILL
SECONDED:
KATE
CARRIED
CARRIED
Page 5 of 24
Actions from
Treasurer’s report
Nil
Vice President
(See report)
ILS
Kelly has asked for a guideline/criteria when applying for our funds to ILS and have
had no response yet. This is to ensure that we know how to do it for future references.
Kelly will email again and hope for a response.
Invercargill
Invercargill families had a gathering in the school holidays – a few families arrived, still
a work in progress. Kelly will call Tenike to see how it is going. She gives Kelly the
impression that Judy is still going to sit as President. Judy stated quite clearly at the
meeting that she wanted to step aside.
AGM
Dates set for 2015. Want to get more information out sooner so more Parent Groups
can come.
If we have AGM in Tauranga next year, Kelly would like to take it back to Christchurch
in 2016 as it is their 40th anniversary. Christchurch has been through a rough time, and
would be good to have a positive opportunity to look forward to.
Kate is talking to Sarah from Christchurch Parents Group, so will bring it up with her
and get her interest into hosting AGM in Christchurch in 2016.
Kelly Merrill-Jones from Sign a Rainbow
She is happy to pop a board book into Auckland kits only and put a flier in it.
Hawkes Bay
Fantastic weekend organized by Kelly. Thank you so much. Lots of positive feedback
from the parents, fingers crossed the Parent Group gets up and running.
Newsletter
Kelly has couriered the newsletter and database USB stick to Kate who now has taken
over that portfolio.
Charities Commission and Incorporated Society
Jill passed on budget details. Upload of the NZFDC final 2013 Annual financial report
other documentation required.
Jill to post cheque for payment $51.11.
MOTION:
MOVED:
8 November 2014
That the Vice President’s report be received/accepted.
KELLY
SECONDED:
ANDREA
CARRIED
Page 6 of 24
Actions from Vice
President’s
Report
Kelly to email ILS regarding guidelines for criteria when applying for funds.
Kelly to email Tinike from Invercargill to see how group is going.
Kate when talking to Sarah from Christchurch Parents Group, ask how they feel about
hosting AGM in 2016.
Portfolio Reports
Services
(See report)
All awards were sent out on Thursday 6 November to recipients. A time consuming
process, but next year we need to get awards out earlier, as some senior schools are
having their prize giving early November.
Andrea to contact Dale Paton regarding who the recipient was for their award.
Jill to contact Zis Luragud (NZFDC patron) to advise him who has received his award.
Jill to send to Kirstin, ********’s cheques.
MOTION:
Any Tutor Fees that come in on our break will get paid before our
February meeting.
MOVED:
KIRSTIN
SECONDED:
KATE
CARRIED
MOTION:
MOVED:
Actions from
Services Report
8 November 2014
That the Services report be received/accepted.
KIRSTIN
SECONDED:
KATE
CARRIED
Andrea to contact ***** regarding who the recipient was for their award.
Jill to contact Zis Luragud (NZFDC patron) to advise him who has received his award.
Jill to send to Kirstin, *******’s cheques.
Page 7 of 24
Family Kits (See
Report)
15 kits have been sent out since last meeting.
Catherine hasn’t heard back from APODC regarding a list of Auckland Parents – Janet
said some emails have been accidentally deleted, so can Catherine please re-send
email to Judith.
Needs more stock. Just use Family Book only, not separate book as this is much more
beneficial.
Catherine to scan a few feedback responses from the kit, and email to Andrea to put
on the website.
Kate to contact Oticon regarding re-supplying Oticon bears. (soft toy for Kit)
MOTION: Catherine to purchase books, DVDs, etc including courier bags for stock.
MOVED:
CATHERINE
SECONDED:
KATE
CARRIED
MOTION:
That the Family Kit report be received/accepted.
MOVED:
CATHERINE
SECONDED:
KIRSTIN
CARRIED
Actions from
Family Kits
Catherine please re-send email to Judith at APODC re: parents list.
Catherine to scan a few feedback responses from the kit, and email to Andrea to put
on the website.
Kate to contact Oticon regarding re-supplying Oticon bears.
Newsletter
(See reports)
Kate to send newsletter out beginning of December.
Andrea to email Parents Groups regarding their input.
No report to move.
Actions from
Newsletter
Kate to send newsletter out beginning of December.
Andrea to email Parents Groups regarding their input.
8 November 2014
Page 8 of 24
Website and
Facebook Page
Lots of action on the Facebook Page and Website since our August meeting.
Andrea has completed 3 new Resources and uploaded to the NZFDC website –
“IEP Survival Tips”
“Tips for Keeping Hearing Aids/Cochlear Coils on Toddlers”
“Tips for Unilateral Hearing Loss
Updated the Registration & Contact Forms on the website with Parent Group contact
authorisation and Newsletter requests.
Updated the address and changed “hearing impaired” to “hard of hearing” on all
documents and references on our website to standardise with International Language.
Committee to advise anything of interest that they would like to see on Facebook page
or Website as they come across anything.
MOTION:
MOVED:
That the Website and Facebook Page Report be received/accepted.
ANDREA
SECONDED:
KELLY
CARRIED
Actions from
Website and
Facebook Page
Committee to advise anything of interest that they would like to see on Facebook page
or Website as they come across anything.
Fundraising
Nothing to report.
MOTION:
MOVED:
That the Fundraising report be received/accepted.
KIRSTIN
SECONDED:
ANDREA
CARRIED
Actions from
Fundraising
NIL
General Business
Manawatu Parents Group Meeting
Kelly to contact Advisors and RTDs directly regarding setting up a meeting in
Palmerston North. Time is a bit tight with Hui, a full Committee Meeting in February
and AGM. Manawatu are really keen to get a parents group up and running, so want
to fit them in. Good idea for Kate and Andrea to drive up, and Kelly and Catherine to
drive down for a day instead of a whole weekend for the committee during such a busy
time.
8 November 2014
Page 9 of 24
Old Hearing Aids
One of the members of the Tauranga Parents Group asked the question as to what to
do with old hearing aids? Is there an organization they can get sent to for
underprivileged families who can’t afford the hearing aids? We give ours back to the
hospital so they can be used as loan aids when kids hearing aids are being sent away
for repair.
Any other suggestions? APODC have to send theirs back to audiologist.
Family Kit Dispatch to AODC – Catherine
Catherine would like to have a process formulated for her so it is straight forward in
regards to AODC wanting to take a kit to the family. The AODC hasn’t filled in a
registration – they just want to give them the kit.
The kit doesn’t go out unless you have a registration form – either the AODC or the
family fills it out. No form, no kit.
Andrea will change it so that Kit goes direct to family, details forwarded onto local
Parent Group and the Parent Group can get in touch with the family.
Email to all Advisors - When a registration form comes in, if filled in by family it goes
direct to the family, if it goes direct to the family and they tick they want their
information to be shared, details go to local parents group. If the registration is filled
out by an advisor or other support person, Andrea will contact them to find out the
timeframe for that person visiting the family and whether they wish the kit to be
delivered to them in a timely manner or the family direct.
Box of Documents from Sabine, Northland
Kelly and Kate have been through a 20 year old box of documents containing receipts,
etc. They have kept minutes but there seems to be missing a stash of information from
the late 80’s early 90’s to 2010.
Kelly is scanning all minutes she has and putting it on a USB stick, and Kate will
eventually have all minutes on our website.
Jill will pick up all of Alan’s documents that he has and give it to Kate for her to go
through.
Hawkes Bay Gathering – Saturday 8 November
We had a great representation from the Hawkes’ Bay parents. 4 families were keen to
start a group. Kelly gave them Brad Coombs’ Tip page. Kelly will continue to talk with
them and share their contact details.
One of the families is going to email Andrea their facebook page to put on our website.
Audiologists
Getting NZFDC’s information to them. Kate has been talking to a lady at the MOH re
getting a list of audiology offices so we can send pamphlets to them with business
cards.
Kate to send pamphlets to each of the Committee Members when she receives them
and we can take pamphlets into Doctors surgery. Take them to your local audiologist,
Plunket.
8 November 2014
Page 10 of 24
NFD meeting on 11 October
Louise gave a copy of Cabinet Ministers sworn in that might affect our work.
MOU with DANZ to be formally signed etc 28th Nov which is when DANZ next meeting
is.
Request has come from Hear for Families, national organisation that represents people
with APD, and families, to become a new member group of NFD.
Silent leadership Challenge went well.
Attached list Cabinet ministers that as well as being useful for NFD, also for NZFDC.
Hearing Week 2015 Dates March 23-29th Theme, Better Hearing for All. Member
groups are encouraged to be part of this.
Meeting Closed
4.45pm Saturday 8 November 2014
12.00pm Sunday 9 November 2014
Next Meetings
22 February 2015 in Christchurch at Jill’s house
7/8 March 2015 for Kelly, Kate, Catherine and Andrea to go to Palmerston North
families.
19 April 2015 in Wellington
27/28 June AGM – Venue TBA
22nd February, 2015
________________________________
Chairperson’s signature
8 November 2014
___________________________________
Date
Page 11 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: President
COMPLETED BY: Kate Whale
Period this report covers: Aug - Nov 2014
Date: 7th November, 2014
Contacts
Email
215
Item
Phone
68
y/n
Face to Face
26
Other
0
Attention required
UPDATES - ACTIONS
(Cut and paste from
‘To-do’ list)
Topic
KDEC conference
Summary
In September I was invited to speak on a panel at the KDEC staff conference
in Auckland. I was asked to talk about my perspective as a parent around
partnerships within deaf education, along with some previous students and
some current students of the units in Auckland.
It was lovely hearing the students’ perspectives, and wonderful to be able to
give some perspective to the professionals that are involved with our kids.
I was also able to have a face to face conversation with Leah Peterson, from
Northland, (she wasn’t what I expected at all!) and with Scott Johnson from
the Hearing House. This was an interesting conversation around the services
provided by the HH and SCIP, and the way that they will integrate with the
new First Signs service.
I have to admit to coming out of the conversation a little saddened by what I
felt to be a complete refusal to accept that the two could work together in any
way. I have tried to be the middle ground, and explain that I truly believe his
service should be offered to families as one of the options, but that parents
should be allowed a choice to find their own place on the spectrum, and the
services should be molded to this, rather than the other way around.
While he was adamant that there is no middle ground between AVT and
NZSL, I held my own family up as a perfect example of this, but he wasn’t
open to any discussion. I hope that we can work on this, and as such, have
talked at the SAG meeting with Brian Coffey and other ministry reps in order
to get the various parties into a meeting where the true purpose of their
services can be hashed out.
Family Hui
8 November 2014
Andrea and I met with Sarah from the ministry of ed last month to go over
the last bits for getting registration up and running for the Hui in April. We
have put the registration and information up on our website, and have an
account all set up for Hui money to go into and out of.
A number of families have been unable to register because of the change
around not taking children. I have spoken to Sarah about my worries here,
and she has said for us to contact those families and let them know that
they should email with their issues, and we will try and sort it out. We still
can’t have a whole ton of kids, purely because of costs and liabilities, but
there may be space for some if parents understand they are to take full
Page 12 of 24
responsibility for their kids.
I have started to do this with those I can contact on facebook.
GPOD
There has been some wonderful stuff back and forth around the Global
Parents of Deaf Children network, which is a result of the FCEI
conference. Currently the team are working on fining down what we want
the role of GPOD to be, and how we would like to ensure that things are
done across the world.
There have been talks around a resource hub, and also a sort of
‘consumer report’ that goes global, holding up those governments/ states
that are doing great things for deaf education/ services, and suggesting
improvements/ or a big fat cross for those who aren’t.
It looks very sadly like things are going well downhill with Australia at the
moment, which is awful.
Feeling very positive about the wonderful things that may come from
GPOD.
RTD Contacts
I have been in contact with David, and subsequently with Bernie around
getting contacts for the RTD’s. I have contact details for those who get info
out to the RTD’s as well, so hopefully we will have a good list of people and
this will get all our information out asap.
NZ Relay
Chris Blum called me yesterday asking if they could put an A4 flier into our
newsletter around the relay service in the next lot.
I said I would bring it back to the exec and let him know after our meeting.
Canterbury Parents
We had a late nomination for Brent Burcher to come onto the exec. I will reply
to CPODC to let them know that for this year the committee has the maximum
number we can cope with, but that we will definitely keep Brent in mind for our
next AGM.
Auckland Parents
We have had an email from Auckland parents questioning our motives behind
extending the Excellence Awards to the younger students.
Please look over and we will discuss.
Resources
As I emailed out to you all a while ago, I am trying to get a more
comprehensive database of resources up on our website. I have had a
number of great responses from other people, and was hoping that some of
you would be able to give some great hints and tips, either websites or books
etc that have worked well for you in the past.
8 November 2014
Page 13 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilities:
Community Liaison
Period this report covers:
COMPLETED BY:
Andrea Craig
Date:
24th August – 3rd November 2014
Item
Comments
Communications
Type
Number of contacts for the period
Postal
29
Email Received
593
Email Sent
273
Telephone
3
Incoming/Outgoing Mail PO Box
Incoming via email
deafchildren@xtra.co.nz
Matters Outstanding from
previous minutes
See Andrea Craig’s Report attached
See Andrea Craig’s Report attached
Winding up of Beacon Trust
Still awaiting Alan Bensley and Julie Patterson to complete the
paperwork to transfer funds and close accounts at the Bank. Jill
Taylor is chasing up. When completed will then will file form with
Charities Commission to Dissolve a Charitable Trust Board. We
need to minute this with the full name of the Beacon Trust (The
New Zealand Parent Mentors for Families of Children with Hearing
Loss Charitable Trust) to enable Westpac, where funds are held in
their name, to act on our request.
Family Hui Weekend
New Business items
Attended meeting with Kate and Sarah Freer (MOE Project Coordinator) to discuss final points for Registration Pack. Confirmed it
is to be held at Living Springs in Christchurch. Aimed at Parents of
0 – 5 years with just a few children to attend. Will be held 10 – 12
April 2015. Separate Bank account and email address
(parentsnzfdchui@gmail.com )have been opened to ensure it is
managed separately to NZFDC. Sarah Freer to have access to
email and manage the Registrations and queries. Ask Canterbury
Parents to support this weekend – what would we like them to do?
When would it be best to announce the winners on Facebook and
Website?
Excellence and Sports Awards
Years 9 -13
Excellence Award Medals Year 1
-8
New Excellence Awards Years 1 – 8 has been established and
approved via email from Committee members. We will award a
Medal and Certificate for children showing outstanding success.
See President’s Report for further details.
Auckland Parents has written an email with Feedback sheet which I
attach a copy of. They have concerns over this category. I have
acknowledged their email which came in on the 5 th November.
Janet – as Auckland Parents rep and their President – would you
like to open the discussion?
Auckland Counsellor requesting to meet us and can provide
8 November 2014
Page 14 of 24
counselling services via personal meetings, skype or in groups.
Wants endorsement. Have referred her to Auckland meantime.
Celia King
SIGNED
POSITION
8 November 2014
Andrea Craig
Community Liaison
Page 15 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
RESPONABILITY : Treasurer
Date: 05/11/2014
2014
COMPLETED BY: Jill Taylor
Period August 2014 to October
Item
Comments
Communications
Type
Postal
Email
Telephone
Live
General
Meetings attended
NFD Council Mtg
Charity Commission
Training
Bank Meetings
Accounts
Parent Hui
8 November 2014
Number of contacts for the period
8
108
11
4 (Two meetings attended)
NFD council meeting Auckland 11 oct.
Charity Commission training evening
Westpac and ANZ banks (sorting accounts still!!)
MOU with DANZ to be formally signed etc 28th Nov which is when DANZ next
mtg is.
Reqest has come from Hear for families, national organisation that represents
people with APD, and families, to become a new member group of NFD.
Silent leadership Challenge went well.
Attached list Cabinet ministers that as well as being usful for NFD, also for
NZFDC.
Hearing Week 2015 Dates March23-29th Theme, Better hearing for All.
Member groups are encourged to be part of this, (Maybe feb meetg of NZFDC
we work on something?)
I feel we won't be to bad, when the changes come in April 2015. Will have to
seek more advice from accountants. Focus is to switch to accuals accounting
system. More on forms about charity and what the charity does in the
community and for the community.(This will be reflected on the Charity
Commision website, they receive over 100 hits a day)
Ongoing!! Westpac, Account opened for DEANZ donation to be shifted into. I move that
once expenses for this weekend are finanilized, the balance of the DEANZ donation is
moved. Approx $18 082.06.
Also Move that the chq which the accomadation are holding as bond $500.00, be ruled
as cancelled, once it is returned to NZFDC
ANZ, hope to have signed papers back to them Thurs 6th Nov, therefore should be
sorted. Move that when the Funds in this investment account are due, they be
transferred to the Westpac chq account.Move as well that in march when the Tauranga
investment fund is due, it is paid out to the bay of plenty Parents of Deaf children inc.
Beacon, Ongoing. Alan has the papers, He and Julie need to sign and send a chq for
the balance of the account. In essence shutting the account.
I move that once the chq from The NZ Parent Mentors for Families of Children with
Hearing Loss Charitable trust (BEACON) is received, it is deposited in a new account
under NZFDC (New Zealand federation for Deaf Children's base account number in the
Westpac bank.
Scanned as seperate, Hard cooy at meeting. Accounts for ratification highlighted. Move
these be ratified. Move any new accounts be paid over the weekend. Move all accounts
over the holiday period be paid, and ratified at the Feb 2015 meeting.
This account is up and running. Have a hard copy with me. To be a seperate
account, and run as an online account. Myself, Kate and Kelly signers.
Myself and Kate to have access to account for payments
Page 16 of 24
New Contacts
Happy news, After 17 years as President, Steph and Joy 18 yrs as Treasurer,
and Secretary, we have new people running the Sth Canterbury Society for
Deaf Children. I have new fliers for Catherine for any Kits.
HAPPY RESTFUL SUMMER HOLIDAYS EVERYONE. ALL THE BEST FOR XMAS.
Jill Taylor
Treasurer.
8 November 2014
Page 17 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibility:
Vice President
AGM/Conference Coordinator
ILS quartly funding reporter
Family/Whanau Liaison
COMPLETED BY:
Kelly Davy
Date of meeting: 8th & 9th Nov 2014
Report from: August-November 2014
Item
Comments
Communications
Type
Postal
Email (in)
Email (sent)
Telephone
Action taken
To Do List
To Do List from June Meeting 2014
Glossary started by Andrea of common deaf terms used. Please let Andrea
know of other terms you want added/deleted/changed.
- Email any helpful apps to Andrea or Kate to put on the website.
- Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.
Done/ongoing
- Kelly will continue to follow up with families from Invercargill/Southland to
see how things are moving along.
ILS Contract
I have asked for a guideline/criteria when applying for our funds to ILS and
have had no response yet. This is to ensure that we know how to do it for
future references.
Number of contacts for the period
6
227
81
21
- Sep Report 2014 completed and Invoice scanned from Jill Taylor
- Next report is due Dec 2014
NZFDC visit to
Invercargill
Southland 2014
Judi/Southland Parent Group and families
This is ongoing communication, NZFDC are in contact with ****** who has
made contact with Judi directly and other parents to find out what is
needed/expected to re spark Southland parent group.
Southland parent
Group/ongoing
Had a gathering during the last school holidays with new families awaiting
feedback.
2014 & 2015
AGM/Conference
Next AGM proposal 2014 Taranaki?
Then Christchurch 2015 this will be NZFDC 40th year
Recommendation
To put out notice of AGM/Conference to early January to allow for
parent groups/professionals to have more notice.
Sign A Rainbow
Kelly Merrill-Jones
Place in general
I have emailed Kelly and stated we are happy to share information when and
where appropriate.
In this discussion was the option to place Sign A Rainbow leaflet in our family
8 November 2014
Page 18 of 24
business
kits that perhaps go to families in the Auckland region.
She asks is it possible to add information to Auckland information kits only
leaflets along with items. These could be sent directly to Catherine who is our
family kits coordinator and she can add them into our Auckland region only
family kits before sending out.
She is happy to supply these board books for free including an information
leaflet about Sign a Rainbow with them.
If there is a NZFDC policy about advertising then she may need to rethink
about the contribution.
Or other option is maybe just flyers get given to AOPDC group
Recommendation
Weekend hui for parents and whānau of deaf and hard of hearing
children aged 0-5, Consider giving flyers to Kelly to pass on to families with
deaf and hearing impaired children and their families that come through her
classes.
Hawke’s Bay Region
NZFDC Visit Nov 2014
Flyer has been given to the AoDC in the Hawkes Bay region, along with a
email to RTD’s to pass onto families. RSVP is back to the 2 AoDC below.
Nicki Young & Cherry Dingermans- AoDC
Lynn Jackson & Adrienne Wedgewood- RTD
Dates are: 7th 8th 9th Nov 22014
Parent Gathering Saturday 8th Nov 2014
Time: 11am-2pm
Venue:
South City Playcentre
904 Freyberg Street
Hastings
Contact:
Nic Burkin
President
South City Playcentre
Ph: 06 876 8448
Mobile: 027 943 2025
Finalised accommodation:
Kennedy Park Resort Napier
3x 2 bedroom Villas
2 x 1 bedroom studio
Flights finalised by Andrea Craig thank you 
Booking of interpreters through Isign
I still need to track down a projector
Agenda is on its way
Transport required to get from Napier to Hastings for the Saturday
NZFDC Newsletter
Have courier the newsletter and database usb stick to Kate Whale who now
has taken over that portfolio.
Charites Commission
& Inc Societies
Up load of the NZFDC final 2013 Annual financial report other documentation
required.
Jill to post cheque for payment $51.11
8 November 2014
Page 19 of 24
Auckland Airport
Booking of the Cabana Room and catering for NZFDC August 31st meeting
2014.
Check with Jill that payment has been made?
NZFDC meeting dates
Pre plan dates in advance for NZFDC meetings
Other/ongoing
To update the incorporation societies/Charites Commission with NZFDC
correct constitution (the same as on our website)
Need to get the AGM minutes (2010) Brentwood Wellington-2011 to which the
quorum numbers was changed and passed, and add to Inc & Societies
website.
Kelly Davy
POSITION
8 November 2014
Vice President
Page 20 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION:
Services
COMPLETED BY:
Kirstin Johnson-Coombs
Period this report covers: August to November 2014
Item
Comments
Communications
Type
Emails received
Emails sent
Item
y/n
UPDATES - ACTIONS
(Cut and paste from
‘To-do’ list)
Date: 1 November 2014
Number of contacts for the period
68
52
Attention required

Glossary started by Andrea of common deaf terms used. Please let
Andrea know of other terms you want added/deleted/changed.

Email any helpful apps to Andrea or Kate to put on the website.

Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.

Please let Kelly/Andrea know your flying and accommodation preferences
for Hawkes Bay meeting.

Kirstin to take back to Committee the possibility of holding AGM in
Tauranga next year.

Follow up with Duncan in September
POINTS OF
DISCUSSION FOR
EXEC
Topic
Hawkes Bay
Grants/Assistance etc.
Excellence Awards
Summary
Contacted Kelly re accommodation requirements for Hawkes Bay.
There have been no requests for tutor fees, assistive devices over the last
three months to report.
This has been a time consuming process – getting trophies back, collating
nominations, deciding recipients, getting trophies engraved, cleaning them,
letters and certificates printed, cheques organized and finally sent off to the
nominees for presentation at their school assembly. Made all the more fun
with my two year old trying to help. Awards couriered off today, 5/11/14.
Recipients for 2014:
Year 9 Bensley Cup – Jessica Dolphin, Auckland
Year 10 Zis Luragud Cup – Madison Davy, Taranaki
Year 11 Makere Mason – Lewis Thorneycroft, Nelson
Year 12 Margaret Cooper Trophy - Lachie Bartlett, Harewood
Year 13 Devine Family Cup – Josef Bode, Invercargill
Paton Family Award – Santana Chapman, Wellington
Norma Taylor Memorial Trophy – Lauren Taylor, Christchurch
SIGNED:
Kirstin Johnson-Coombs
POSITION:
Fundraising / Grants
8 November 2014
Page 21 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Family Kit Coordinator
COMPLETED BY:
Catherine Trowbridge
Date: 8 November 2014
Period this report covers:
31 August 2014 to 8 November 2014
Contacts
Emails General
In
Out
Destinations the Kits were sent to
Areas
Palmerston North 2
Invercargill 1
Auckland 4
New Plymouth 1
Napier 2
Manawatu 1
Kits to date: 7 + 15 = 22
Registration only (no kit sent)
Acknowledge Receipt forms returned
Item
Emails to AODC’s
In
Out
2
2
Emails to Families
In
Out
1
1
Total
209 +
y/n
Phone
Other
Mt Maunganui 1
Balclutha 1
Hastings 1
Whangarei 1
9
Attention required
UPDATES ACTIONS)

send email to Judith re list of Parents from Akld. Will send an email
when she is back from overseas. Have emailed Judith and awaiting
reply.
POINTS OF
DISCUSSION FOR
EXEC


Require more stock for Kits. Permission to purchase:Your Child’s Hearing books (where from), Storytime in Sign DVD’s,
Catalogue cards, catalogues, Hearing House DVD’s (where from),
kids books pre school, Fastway Courier Bags, plastic sleeves.
- Process for dealing with kits if AODC’s wish to deliver
them?
Topic
Kits
General
Summary
- Great positive comments from returned Acknowledge Receipt forms.
Love the books, links and catalogues.
- Carolyn Grace sent 30 Family Books. First box went missing.
- Fastway charged extra $10.93 to deliver to Palmerston Nth family.
Invoice forwarded to Jill for payment.
Database
SIGNED
POSITION
8 November 2014
Catherine Trowbridge
Family Kit Co-ordinator
Page 22 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION:
Fundraising and Grants
Period this report covers: August to November 2014
Item
Comments
Communications
Type
Emails received
Emails sent
Item
y/n
COMPLETED BY:
Kirstin Johnson-Coombs
Date: 1 November 2014
Number of contacts for the period
32
24
Attention required
UPDATES - ACTIONS
(Cut and paste from
‘To-do’ list)
-
POINTS OF
DISCUSSION FOR
EXEC
Do I need to re-look at more fundraising / grants options?
Topic
Portfolio
Cut and paste your checklist from the previous meeting(s) and put on new
portfolio report – Kate doesn’t expect it to be all completed, but this way
we can forward them on to the next month’s checklist.
Glossary started by Andrea of common deaf terms used. Please let
Andrea know of other terms you want added/deleted/changed.
Email any helpful apps to Andrea or Kate to put on the website.
Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.
Follow up with Duncan at Warehouse Stationery.
Summary
As discussed at last meeting, I have not done any fundraising investigations
in this three month period. We can talk about this again at the November
meeting.
Regarding The Warehouse - I will contact Duncan again when necessary.
SIGNED:
Kirstin Johnson-Coombs
POSITION:
Fundraising / Grants
8 November 2014
Page 23 of 24
N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilites:
Website and Facebook Page
Date: 3rd November 2014
Item
Comments
Communications
Type
Facebook Views
UPDATES - ACTIONS
COMPLETED BY:
Andrea Craig
Number of contacts for the period
Between 38 and 176 per item
Lots of action on the Facebook Page and Website since our August
meeting.
Have completed 3 new Resources and uploaded to website –
“IEP Survival Tips”
“Tips for Keeping Hearing Aids/Cochlear Coils on Toddlers”
“Tips for Unilateral Hearing Loss
One comment I have received was that we are rewriting what is already
available on the internet. I disagree as I feel we are putting our own New
Zealand perspective on these things – not from any other countries point of
view or professionals point of view. We are also parents of deaf or hard of
hearing children and have personal knowledge of what works and what
doesn’t we can share. Also had some positive feedback from others.
Kirstin and I made up a flyer to promote the Excellence and Sport Awards
for Years 9 – 13, which has been periodically promoted on both website and
Facebook Page. Have sent out to all contacts also via email and requested
it to be put in the Deaf Aotearoa Newsletter for 29th August and if room will
repeat on 12th September.
Examples of Items put up on Facebook Page
Inspiring Teachers Awards
News on NZSL
Songs in NZSL
Hearing Aid Batteries
Registering with NZFDC and receive Kit
Newsletter for August
Excellence and Sports Awards Nominations
Update of address again!
New Excellence Awards Category
Captioning Survey
Registration Pack and information for Parent Hui in April 2015
Hearing for you journey by Madison Davy
Updated the Registration & Contact Forms on the website with Parent
Group contact authorisation and Newsletter requests.
Updated the address and changed “hearing impaired” to “hard of hearing”
on all documents and references on our website to standardise with
International Language.
Signed
8 November 2014
Committee to advise anything of interest that they would like to see on
Facebook page or Website as they come across anything.
Andrea Craig
Page 24 of 24