Approved February 10, 2006
ASSOCIATED STUDENTS UCLA
BOARD OF DIRECTORS
Services Committee
January 13, 2006
Noon
Ackerman Union 2412
MINUTES
Members Present: Matthew Bukirin, Undergraduate Representative; Gustavo DeHaro,
Undergraduate Representative (CHAIR); Melanie Ho, Graduate Student Representative; Craig
Kaplan, Non-Student Representative; Dorothy Kim, Graduate Student Representative; Jerry
Mann, Student Support Services & Student Union Director; Robert Naples, At-Large Member;
Lisa Raigosa, Recording Secretary; Robert Williams, Executive Director
Members Absent: Werner Hirsch, Non-Student Representative;
Guests: Cindy Bolton, ASUCLA Food Service Associate Director; Rich Delia, ASUCLA
Finance Director; Janine Tchilingirian, UCLA Facilities Management Project Designer
I.
Call to Order
Mr. DeHaro called the meeting to order at 12:04 pm.
II. Approval of the Agenda
Mr. DeHaro asked if there were any changes to the agenda. Mr. Williams stated that there
would be several items for the committee during Executive Session.
Mr. DeHaro called for consent. There being no objections, the agenda was approved by
consent.
III. Approval of the Minutes
Mr. DeHaro asked if there were any changes to the meeting minutes of December 9, 2005.
There were no changes. The December 9, 2005 Services Committee Meeting Minutes
were approved by consent.
IV. Executive Director’s Report
Cooperage Design
Mr. Williams introduced Janine Tchilingirian to the committee as the UCLA Facilities Project
Designer who is working on the Cooperage design project.
Ms. Tchilingirian proceeded to discuss the various boards and materials she had brought with
her to demonstrate to the committee the colors, fabrics, seating, lighting and basic design for
the new Cooperage.
The main walkway, called Main Street, will take the customer down the main corridor which
leads to the main commissary area. The ”Main Street” walkway will be covered in 24”x24”
stone tiles and the main commissary will have a mix of stone, carpeting, and wood flooring.
The south and west walls will be covered in backlit glass to imitate natural lighting and will
include both patterned and frosted glass. Ms. Tchilingirian indicated that the lighting of the
space will be very important to creating the feel of the room. Therefore, a lighting consultant
will be hired to help with these plans.
As for seating, the room will have a mix of banquette style seats as well as tables and chairs.
There will be a combination of fabric, vinyl, and durable plastic used for seating. The ceiling
will be drywall, acoustic tile, and exposed original ceiling.
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The stage will be located adjacent to where it currently is and will be flush with the floor.
Wood flooring will call it out as the stage and it will have flat screen panels behind it. Loungelike seating will be used in the space during times when the stage is not being used.
Ms. Kim asked what the plan is for the doors to the space. Ms. Tchilingirian answered that
the doors would remain in the same place but would either be made of painted wood or
Herculite glass.
Mr. Naples asked what the timetable is for getting the project started. Ms. Tchilingirian
believed that the goal is to start construction in June. Mr. Williams added that several other
projects need to fall into place including the Greenhouse and Jamba Juice.
Mr. DeHaro asked if there were additional questions for Ms. Tchilingirian. There were none.
The committee thanked the presented for her time and thoroughness.
Financials
Mr. Williams stated that December had strong results. There have been some utility expense
issues but Jerry Mann is working with University Facilities to solve the problems.
January has seen a slow start to book sales but the Association should end the month close
to budget.
Distinctively UCLA
The latest results show that the Association has had $48,000 in sales from the Distinctively
UCLA catalog, with $21,000 spent in the production and marketing of it. The biggest seller
has been the Ashworth golf sweatshirt. Both the robes and the polo shirt have also sold well.
Krispy Kreme
Krispy Kreme is no longer being sold in the Cooperage. The wholesaler of the product is no
longer wholeselling in this area. The sign has been taken down and a new vendor has been
brought in to provide donut products.
Mission/Vision Board on A-Level Ackerman Union
A temporary version of the Mission/Vision Board has been mounted in the corridor leading to
the Cooperage on A-Level Ackerman Union. Mr. Williams suggested that the Board
members take a look and let him know if they have any suggestions.
Kerckhoff Hall 75th Anniversary
This special event will take place on Friday, January 20 at noon in the Charles Young Grand
Salon. A Retrospective has been put together and will be on display in the Kerckhoff Hall Art
Gallery beginning Tuesday, January 17 and will be part of the celebration. Special event
souvenirs were made for the occasion and include a calendar of photos of Kerckhoff Hall
during the last 75 years, a commemorative poster, chocolates, and a Kerckhoff Coffeehouse
mug. All members of the Board are encouraged to attend.
Mr. Naples asked who is on the guest list. Mr. Mann said that members of the Campus
Student Affairs Directors group, the Executive Management Group, the Community Programs
Office, the Center for Student Programming, current and former USA and GSA members,
current and former Board members, and members of the Kerckhoff family have all been
invited.
Mr. Mann added that the restored portrait of Mr. Kerckhoff along with the newly painted
portrait of Mrs. Kerckhoff will be unveiled.
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Coca Cola
Mr. Williams has spoken with representatives of Coca Cola. They have offered to send a
company spokesperson to speak with management on February 8 to discuss their
understanding of the Columbian issue. They have indicated that they have a
counterproposal that they believe with be acceptable to all parties.
Jamba Juice
Management is working with the UCLA Real Estate department on firming up the contract
with Jamba Juice. Jamba is ready to submit their construction drawings to Food Service,
Capital Programs, and the County Health Inspectors for review and approval.
Greenhouse
Management has received a set of construction and fixture plans for the Greenhouse. The
plans will be sent out to bid and the fixtures will be purchased as an order. Facilities will help
with the electrical and the flooring.
Broad Arts Center
Management attended a meeting about the plan for the center. ASUCLA is trying to meet the
Broad Arts Center request that it be a “non-coffeehouse” coffeehouse. ASUCLA has
submitted some ideas and is waiting to hear if they like them.
South Campus Student Center
The project has three phases. The first is the upper courtyard, the second is the food service
area (ASUCLA’s area), and the third is the front of the building. ASUCLA has received its
first estimate for its section and it came in at $15 Million. The second estimate was
considerably different so the estimators will be convening to determine why they were so
different. The university has indicated that there is possibly one donor interested in the
project which could offset the costs considerably. The design for the project is very
interesting and has many “green” attributes.
Sustainability
Mr. Williams reported that he had met with Crystal Durham and Mike Cox campus’
sustainability coalition. In general, they are asking if ASUCLA is willing to do an assessment
from a sustainability perspective.
Mr. Mann explained that this type of assessment tries to look at the entire system of the
Association in an effort to balance its use of resources with reusable products and treatment
of waste. It looks at waste-stream and purchasing management with a goal of saving
resources.
Mr. Williams said that Ms. Durham and Mr. Cox will be contacting Mr. DeHaro about getting
on the agenda for the next meeting.
Mr. Williams stated that he had also met with the Food Sustainability Coalition. To meet their
request, the Board would need to develop a philosophy about using food products that are
harvested in sustainable ways. The model is UC Santa Cruz who has 22% of its food
products grown locally and organically.
Mr. Delia suggested that perhaps the Association could partner with a company like Whole
Foods that specializes in this type of food product. Mr. Williams added that Ms. Durham had
suggested a pilot program during which some products would be offered that are not
significantly higher in price for instance, using organic broccoli.
The committee discussed further the idea of doing a sustainability assessment on ASUCLA.
Mr. Mann was not certain how long the project would take but that, basically, it’s looking at
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ASUCLA as a separate ecosystem and determining how it can be better at addressing
sustainability issues.
Mr. Williams stated that if the Association decides that sustainability is one of its goals, it will
be important to bring in consultants and do a proposal.
Mr. Kaplan asked what is the driving force behind the sudden increase in sustainability
issues. Mr. Mann answered that the campus has created a position whose responsibility it is
to look at issues like this. It is likely that the Association will be involved in this more
frequently.
Sudan Divestment
Mr. Williams reported that the Association, to its knowledge, has no connection with Sudan.
The Regents will be going forward with a plan regarding Sudan and the student at USAC
have asked if the Board can help with getting student to UCSD for the Regents meeting. Mr.
Williams acknowledged that the student presentation at USAC was impressive. He asked if
Services has any concerns with him sending an email to ASUCLA employees about the
issue. The Services Committee did not express any concerns.
Services Committee Goals
Mr. Williams stated that, as it is budget time, it is also time to develop a few goals for
submission to management. Mr. Williams listed out the prior year goals and asked that the
committee consider some goals for the upcoming year. The committee agreed that the
following three goals are of considerable importance:
1. Sustainability
2. Healthy Food Choices
3. Safety and Security (General and Employee)
Mr. Williams had no other items on which to report. Mr. DeHaro asked if the committee had
any further questions for Mr. Williams. The committee asked how many Distinctively UCLA
catalogs had been mailed out. Mr. Williams did not know but indicated that he would find that
number out and send an email to the committee with that information.
V. Public Comment
None
VI. Executive Session
Ms. Kim moved, seconded by Mr. Bukirin, to move into Executive Session. Mr. Delia and Mr.
Mann were invited to stay. The committee moved into Executive Session at approximately
1:00pm.
Ms. Kim moved, seconded by Mr. Bukirin, to exit Executive Session. The committee exited
Executive Session at approximately 1:48 pm.
Ms. Kim moved, seconded by Mr. Bukirin, to approve the actions take by the committee in
Executive Session. There being no objections, the actions were approved by consent.
Ms. Kim moved, seconded by Mr. Bukirin, to adjourn the meeting. There being no objection, the
meeting was adjourned at 1:50pm.
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