HEALTH, SAFETY AND ENVIRONMENT SPECIFICATION
Safety Training Observation Programme (STOP)
DOCUMENT ID - SP 1259
REVISION
- 1.0
DATE
- 15/07/02
HSE – SPECIFICATION
Setting Clear Requirements
Authorised for Issue by the HSE IC 15/07/02
Document Authorisation
Document Authority
‘dapo Oguntoyinbo
Ref. Ind: CSM
Date: 15/07/02
Document Custodian
Ali AHA Mahrooqi
Ref. Ind: CSM/72
Date: 15/07/02
Document Author
Ali AHA Mahrooqi
Ref. Ind: CSM/72
Date: 15/07/02
The following is a brief summary of the four most recent revisions to this document. Details of all revisions prior
to these are held on file by the Document Custodian.
Version No.
Version 1.0
Date
Jul 2002
Author
Ali AHA Mahrooqi
Scope / Remarks
Original specification.
User Notes:
The requirements of this document are mandatory. Non-compliance shall only be authorised by CSM through
STEP-OUT approval.
A controlled copy of the current version of this document is on PDO's EDMS. Before making reference to this
document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For
assistance, contact the Document Custodian.
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this
document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by
any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the
owner.
Users are encouraged to participate in the ongoing improvement of this document by providing constructive
feedback.
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Contents
1.0
INTRODUCTION .............................................................................................. 1
1.1
1.2
1.3
1.4
PURPOSE............................................................................................................... 1
SCOPE .................................................................................................................. 1
DEFINITIONS.......................................................................................................... 1
DELIVERABLES ........................................................................................................ 1
1.5
1.6
1.7
RESPONSIBILITY...................................................................................................... 2
PERFORMANCE MONITORING ...................................................................................... 2
REVIEW AND IMPROVEMENT ....................................................................................... 3
1.4.1
1.4.2
2.0
Records ........................................................................................................ 1
Reports ........................................................................................................ 1
PERFORMANCE REQUIREMENTS .................................................................... 4
2.1
SAFETY TRAINING OBSERVATION PROGRAMME (STOPTM) ................................................. 4
2.2
STOP FOR SUPERVISIONTM ........................................................................................ 4
2.3
REQUIREMENTS FOR A HAZARD OBSERVATION PROGRAMME ............................................... 4
FIGURE 1 – ESSENTIAL PROCESS ELEMENTS OF A HAZARD OBSERVATION PROGRAMME ....................... 5
APPENDIX A: SELECTING A HAZARD OBSERVATION PROGRAMME ................................. 6
APPENDIX B: STOPTM SAFETY OBSERVATION CYCLE..................................................... 7
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1.0
1.1
Introduction
Purpose
The basic principal of a Hazard Observation Programme is that all injuries and
occupational illnesses can be prevented. This is achieved by training each member
of the line organisation to eliminate incidents and injuries by skilfully observing
people as they work, talking with them to correct their unsafe acts, and encouraging
them to follow safe work practices.
This specification describes PDO's minimum requirements for implementing a
Hazards Observation Programme, such as Dupont’s STOP TM system.
1.2
Scope
This Specification applies to all PDO, Contractor and Sub-Contractor activities.
1.3
Definitions
A Hazard Observation Programme is based on the principle that incidents are caused
by unsafe behaviour. Because unsafe behaviour can be observed before an incident
occurs, it can also be corrected, thus preventing the incident from occurring.
STOPTM refers to Dupont’s Safety Training Observation Program (STOP).
The STOPTM suite of programmes (including STOP for SupervisionTM and STOP for
EmployeesTM) are comprehensive training programmes that teach managers,
supervisors, team leaders and staff how to become more skilled observers of unsafe
acts, to take action to prevent their recurrence, and to encourage safe work
practices.
1.4
Deliverables
1.4.1
Records
Records shall be maintained to document the implementation of this Specification
(refer to CP 122 HSE Management System Manual, Part 2, Chapter 6).
1.4.2
Reports
For Dupont’s Safety Training Observation Program, STOP Observation CardsTM are to
be filled out as final step in STOP observation cycle. This information is to be
entered into PDO’s STOP Database.
Contractors may either use Dupont’s STOP for SupervisionTM programme, or an
equivalent. All observations have to be reported, preferably through the electronic
database shared by all staff. It should be borne in mind that reporting of unsafe and
safe behaviours is for the benefit of the person being observed and their team in the
first place, then to others. For contractors with equivalent programmes they report
observations in accordance with those programmes.
Any non-compliance with this Specification shall be notified, investigated and
reported per the ‘Non Compliance Report Form’ in CP 122 HSE Management System
Manual, Part 2, Chapter 6.
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1.5
Responsibility
Asset Managers
Asset Managers are responsible for ensuring that the STOP TM Safety Training
Observation Program is carried out in their area of responsibility, in accordance with
the requirements of this Specification.
In the event that circumstances prevent compliance with this Specification, Asset
Managers shall seek the advice and if necessary, a ‘step-out approval’ from the
Document Authority. This approval requires recording subject areas, which do not
conform as a non-compliance (refer to the ‘Non Compliance Report Form’ in CP 122
HSE Management System Manual, Part 2, Chapter 6).
Corporate Functional Discipline Heads
Corporate Functional Discipline Heads are responsible for ensuring that the
requirements of this Specification in regard to the STOP TM Safety Training
Observation Program are reflected in the documents for which they are responsible.
Contract Owner
The Contract Owner shall decide whether STOP TM, or an equivalent program, shall be
implemented in a contract or not. If not implementing STOP TM, the Contractor may
be required to run an equivalent Hazard Observation Programme (refer to Appendix
A for information on Selecting a Hazard Observation Programme).
As a general guide, STOP TM shall be implemented in all contracts except those that
are of a non-operational nature.
Formal deviation not to implement STOP TM or an equivalent programme shall be
given by the Service Group Custodian for the type of work covered in the contract.
Contractors
Contractors shall fully implement the STOP TM Safety Training Observation Programme
and the STOP for SupervisionTM programme, or an equivalent programme, unless
advised by the Contract Holder or Contract Owner.
Contractors are responsible for ensuring that STOPTM or an equivalent is implemented
in accordance with the requirements of this Specification and reported, when
applicable, to the Contract Holder.
All contract management and supervisory staff, from the Control Manager to
Foreman, shall be trained and shall implement the STOP TM or equivalent Hazard
Observation Programme.
1.6
Performance Monitoring
A STOPTM monitoring program shall be developed, implemented and maintained to
demonstrate:
 compliance with this Specification
 to supply the necessary data to prepare required reports (see Section 1.4.2).
To help ascertain whether audits/observations conform to STOP TM requirements,
refer to the Joint Observation Tour Checklist in Appendix 6 of the STOP TM
Administrator’s and Leader Guide.
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1.7
Review and Improvement
Any user of this document who encounters a mistake or confusing entry is requested
to immediately notify CSM using the ‘User Feedback Form’ provided in CP 122 HSE
Management System Manual, Part 2, Chapter 3.
This Specification shall be reviewed every four years. However changes to the
current version may be made in less than four years as the need arises, depending
on the issue of new and relevant environmental legislation and/or major
organisational changes in PDO.
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2.0
Performance Requirements
2.1
Safety Training Observation Programme (STOPTM)
The STOPTM Safety Training Observation Programme is the preferred Hazard
Observation Programme to be used by PDO employees and contractors.
The STOPTM Safety Training Observation Programme requires following the STOP TM
‘Safety Observation Cycle’, Decide – Stop – Observe – Act – Report (refer to
Appendix B for additional information).
2.2
STOP for SupervisionTM
Asset Managers shall fully implement the STOP for SupervisionTM programme for
relevant PDO staff.
Contractors shall fully implement the STOP for Supervision TM programme, or an
equivalent, unless formal deviation not to implement STOP TM in a contract is provided
by the Contract Owner.
2.3
STOP for EmployeesTM
STOP for EmployeesTM or an equivalent program is not mandatory. However, PDO
recommends that a Hazard Observation Programme be implemented by Asset
Managers and Contract Owners for employees (PDO and contractors) who are not in
supervisory positions.
The focus of the STOP (Safety Training Observation Program) for Employees TM is to
teach employees how to observe and audit themselves to prevent injuries and
improve safety performance. This program is available in English and Arabic.
2.4
Requirements for a Hazard Observation Programme
In general, effective Hazard Observation Programmes have the following three prerequisites:



Genuine management commitment
Resourcing for suitable training of appropriate personnel
Resourcing to carry out the activities required to implement the programme.
Hazard Observation Programmes require the following activities:







Make observations on a daily basis
Carry out audits on a regular basis (or as specified by the individual programme)
Communicate and discuss with personnel involved in process (to share learning
between parties)
Report findings (as specified by the individual programme)
Analyse findings and formulate trends and conclusions
Use trends and conclusions to improve existing processes and procedures
Report on involvement rate and performance.
Figure 1 provides a diagrammatic representation of the essential process elements of
a Hazard Observation Programme.
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Figure 1 – Essential Process Elements of a Hazard Observation Programme
Management
Commitment
Provide
Resources
Carry out Training
Make Observations and Discuss
with Personnel Involved
Report Findings
Enter into STOPTM (or
equivalent data base
Analyse Findings
Improve Processes
and Procedures
Report Involvement
and Performance
Improve Safety
Performance
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APPENDIX A: Selecting A Hazard Observation Programme
A suitable Hazard Observation Programme needs to be based on the following principles:











All injuries and occupational illnesses can be prevented.
Safety is everyone’s responsibility.
Management is directly accountable for preventing injuries and occupational illnesses.
Safety is a condition of employment.
Training is an essential element for safe workplaces.
Safety audits must be conducted.
Safe work practices must be reinforced and all unsafe acts and unsafe conditions
must be corrected promptly.
It is essential to investigate injuries and occupational illnesses as well as incidents
with the potential for injury.
Safety off the job is an important element of the overall safety effort.
Preventing injuries and occupational illnesses is good business.
People are the most critical element in the success of a safety and health program.
A suitable Hazard Observation Programme is based on the following concepts:









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Unsafe behaviour causes injuries.
Line management is accountable for safety.
Standards determine performance.
Silence is consent.
Behavior indicates attitude.
Understanding increases motivation.
Hazards can be minimized.
Safety has the highest priority.
Safety is a daily responsibility.
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APPENDIX B: STOPTM Safety Observation Cycle
Decide
Decide that safety auditing is an important priority. Allocate time to audit people’s
work practices and behaviour on the job.
Stop
Stop near enough to the person so that you can clearly see what they are doing. Be
alert for unsafe acts in the first 10 to 30 seconds.
Observe
Observe everything the person is doing in a careful systematic way as you review the
audit categories in your mind, ie. reactions of people, personal protective equipment,
positions of people, tools and equipment, procedures, and housekeeping.
Act
Act by talking with the person to reinforce safe work practices and address at risk
behaviour.
Report
Report your observations and actions on a STOP TM Safety Observation Card, and
enter them in the STOP database.
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