Philosophy Department Information Faculty Building & Administrative Information: General: The Philosophy department is part of the College of Letters & Science within the Division of Social Science (DSS). The DSS is separated in to administrative clusters, Philosophy is in the Yellow Cluster, managed by Carmina Caselli. Other departments and programs within the Yellow Cluster are: Psychology, Science & Technology Studies (STS), Center for Mind & Brain (CMB), Center for Science & Innovation Studies (CSIS). The Philosophy department is located in the Social Science & Humanities (SSH) building. The Main Office is located in office 1240 SSH, and is shared with STS and CSIS. This is also Edie and Argelia’s office. The phone number is: 530752-0703 The fax number is: 530-752-8964 Staff: Caselli, Carmina: CAO (Chief Administrative Officer), manager of Yellow Cluster. Offices in Young Hall on campus and CMB off-campus Philosophy Department staff: Located on the street level of the Philosophy department but we also work for STS, CSIS and sometimes the other departments within Yellow Cluster. New Yellow Cluster Undergraduate Advising Center: o Advising Center for Psychology, Philosophy, and STS undergrads o Supervised by Caitlyn McCarthy: cnmccarthy@ucdavis.edu o Location TBD If the staff person you think you need to talk with isn’t available, please ask another staff person who is available. Philosophy department staff: o Kramer, Nicole: Accounts & Office Manager for CSIS, Philosophy & STS 1242 SSH, 530-752-2366, nbkramer@ucdavis.edu Department & Faculty accounts for Philosophy, STS & CSIS. General help. o Salgado, Argelia: Student Assistant, Philosophy 1240 SSH, 530-752-0703, assalgado@ucdavis.edu Evaluations, general main office help o Stasulat, Edie: Business Office Assistant for CSIS, Philosophy & STS 1240 SSH, 530-752-0703, estasulat@ucdavis.edu Reimbursement processing, event coordination, general main office help o Williams, Heidi: Grad & Undergrad Staff Advisor for Philosophy & STS 1241 SSH, 530-752-0607, hlwilliams@ucdavis.edu Everything related to faculty and graduate students for teaching & attending classes, grad student finances. Office Key: Your key will open: your office (and the other faculty offices), Copy Room (1243), Main Office (1240), Lounge (1238), Grad Computer Lab (1234), Department Library (1231), Seminar Room (2275), the back door by the stairwell, and the elevator (you would only need to use your key for the elevator if you need to use it during the hours when the building is locked). The front, glass doors, are unlocked at about 7:30 am, and locked at about 5:15 pm, M-F. The building remains locked on weekends and holidays. The back door, at the stairwell, is unlocked by 7:30 am and also locked at 5:15 pm. You can go out of this door when the glass doors are locked in the, and you can use your key to enter the building through this door when the building is locked. Mail and Mailboxes: Your mailbox is in the Main Office, 1240. The Main Office is generally open from 8-12 and 1-5, M-F. (Please make students aware of this if you ask them to turn in papers to your mailbox) Mailing: USPS mail is delivered to Central Mail Division on campus, and then mail is delivered throughout campus. Our mail is picked up and delivered in the mornings on M/W/F. Both of these processed contribute to mail being delayed. (It will not be worth it to you to pay extra for faster delivery if the service is through USPS) Mail delivered by private companies such as Fed Ex or UPS will be delivered on time, but of course not after 5pm, on Saturdays or campus holidays. The delivery people with these companies are regulars and they are accustomed to the campus’ open hours, and to the departments where they deliver. The outgoing mailbox is in the main office on the floor by the reception counter. For off-campus mail place it in the canvas mail bag. If you are sending something off-campus for business purposes use one of the return mailing labels in the supply cabinet or write “1036” in the return address area of the envelope. Campus mail will process the postage and charge it to the department. Personal mail can be sent out from the little mailbox across the street (on the wall of the UCD Off Campus Text Book Store), or from the campus post office in the M.U. To send things on campus just drop it in the box in an intercampus envelope, which are located in the Copy Room. Fed Ex mailing: The department has a Fed Ex account with which we receive an enormous discount. Please do not mail with Fed Ex or other similar types of mailing services and pay out of your own pocket. Fed Ex mailing supplies are in the Copy Room, and any staff can help you with the mailing. Address: The official address of UC Davis is “One Shields Avenue” but this address alone will not help mail arrive to you quickly. When giving the address to anyone to send you things please use the following: Philosophy Department Attn: __________ University of California, Davis One Shields Ave. Davis, CA 95616-5270 Return address: This is the address used when sending mail where postage is to be charged to the department. Philosophy Department ID#1036 University of California, Davis One Shields Ave. Davis, CA 95616-5270 Fax Machine: The fax machine is in the main office. The paper goes in up-side-down and backwards. There are also instructions on the fax machine. Fax# 530-752-8964 Copying: Copy Codes: You have two copy codes, one for teaching and one for research Paper: Please use the paper labeled for copying, located in the Copy Room. There are signs indicating paper for copying versus paper for printing. Copy paper has the green cover. Using any other paper in the copier can cause paper jams, malfunction of the copier and duplicate charges to the department. How to enter your code: o Enter your copy code on the number pad on the copier o Press “ID” o When you are done copying, exit by pressing “ID” Copying & Scanning: o There are instructions on the wall above the copier about copying and scanning. Please help preserve the copier by not making more than 150 copies at one time. o If you have large amounts of copying we can send it to Reprographics (on campus) to copy for you. We usually need to give them 2 days advanced notice to be safe. (Two days notice means that we have received all the information needed to make the copies before 4pm, 48 hours prior to your scheduled final.) To do this, contact Edie. o If the copier isn’t working you can see one of the staff and we can copy in a neighboring department, or if no one is around you can copy somewhere else and we will reimburse you. Printing: There is a printer on the 2nd floor for Faculty to share, it is currently located in the Emeriti Office, 2291. When you purchase your computer have DSS IT set the machine to print to the Emeriti office. You can also print to the Grad Lab printer from your laptop. The printer is located on the street level, room 1234 across from the Philosophy Library. [see: Grad Lab Printing Instructions, Printer: dss02293-phi-ssh1234-b] In a printing emergency DSS IT can print for you, there are instructions near the copier, or call IT (530-752-8800). If the copier isn’t working you can see one of the staff and we can copy in a neighboring department, or if no one is around you can copy somewhere else and we will reimburse you. If you like you can purchase your own printer from your start-up or research funds. To do so contact DSS IT and they will purchase for you and charge to your account. o Printer cartridges should be ordered through the department by emailing Edie. In the email include the model of your printer and the number of your printer cartridge. Paper: Please use the paper labeled for printing, located in the Copy Room. There are signs indicating paper for printing versus paper for copying. Printer paper has the brown cover. DO NOT use copier paper in any printer. Supplies: The majority of office supplies are in the Copy Room in the two gray lateral cabinets. If we are low on supplies or there is something you need that we don’t have, let Edie know. We can order things at discounted rates, which usually arrive within a day or two. The department pays for most general/shared supplies; if you want something just for yourself we can charge to your UCD funds. If there is something from the UCD Bookstore you would like to buy, Edie can purchase for you and it can be charged to your research funds or to department funds (depending on the item). You can also purchase the item and return the receipt for reimbursement but it is best to discuss with us to make sure you can be reimbursed. Shared Spaces: Water: There is a water cooler in the Lounge (1238) and in the Seminar Room (2275), which dispenses hot and cold water. Full and empty water bottles are stored in the Copy Room. Appliances: We currently have a very small fridge, toaster oven, microwave and Keurig machine in the Lounge (1238). Seminar Room & Library: o Grad Seminars are held in the Seminar Room (2275). o Use of the Seminar Room and Library must be scheduled with Edie, Heidi or Nicole. Schedules for the rooms are posted on the doors. The rooms may be used on a drop-in basis if you are willing to leave for someone who has scheduled the room. o Please clean up all trash from the rooms when you’re done, and put the room back to it’s normal set-up. There should be cleaning products in each room. Please throw away any leftover food/drinks in outside trashes, room trashes are emptied by custodial about once per week. o Only use dry erase board cleaner on the dry erase boards, please never use any other cleaner on the dry erase boards (white boards). Using other cleaners will ruin the boards, and they are not inexpensive. Email Lists: UCDPhil@ucdavis.edu : This is an email list for the Philosophy department which includes; faculty, grads, staff, emeriti, current visitors and lecturers. Your UCD email address will be added to the list and you can only email to the list using that email address. UCDPhiloGrad@ucdavis.edu : This is an email list for Philosophy Grad students. Faculty are not added to this list unless they are the; Chair, Grad Advisor or Placement officer. However faculty can be on the list just ask staff. UCDPhilFaculty@ucdavis.edu : This is an email list for Philosophy Faculty but also includes staff. Your UCD email address will be added to this list and you can only email to the list using that email address. Faculty SmartSite: Go to: smartsite.ucdavis.edu o Add “PHI Faculty” to your “sites” Your Office: You may choose to have electrical appliances in your office such as a small fridge or microwave. Please be aware that electrical circuits may connect with other offices also using similar appliances and could blow a circuit. Nicole can check with Facilities to see where best to place appliances. If you would like a heater for your office please contact Edie to have her purchase for you. When using a heater please unplug it when you leave your office. Trashes are emptied by custodial services about once per week. They do not clean floors. We have cleaning supplies (Swiffer sweeper, broom and vacuum) you can use to clean the floor. Hard floors can be buffed and waxed, and carpets cleaned, when scheduled, but it is not a free service to the department. You can choose to have your office painted, or to order furniture through the department, but you will need to use your UCD funds. You can purchase items for your office on your own and be reimbursed (such as from Ikea or Amazon) if the cost is under $500. Small office supplies generally shouldn’t be purchased on your own and reimbursed (such as printer cartridges and other generally used supplies). UC receives huge discounts on supplies, if there is something special you need, please ask us to order for you. We can charge your UC funds directly, or charge the department depending on the item. Business cards can be ordered through this site: http://reprographics.ucdavis.edu/stationery/businesscards/ o Ask Nicole or Edie for the UC account information to use to charge Phones & Skype: Skype is used by our faculty to provide a phone line/number and voicemail service. The department will fund a billing plan for U.S & Canada, the cost of phone number and voicemail for up to $80 per year. Skype credit will be funded as needed. There is a landline upstairs in the Emeriti office (2291) on the 2 nd floor in Philosophy. This phone will be moved to the Seminar Room (2275). This phone was kept mainly to dial out in case of an emergency. The phone number is: 530-752-7856 Reimbursements, Purchases & Payments: When a purchase is described as needing to “go through the department” that means you need to email Nicole or Edie about what to do before promising anything or paying anything out-of-pocket that you expect to be reimbursed for from any UC funds. Travel & Entertainment Reimbursements: Travel and Entertainment expenses can be paid or reimbursed with your UCD funds but the process, documentation and types of expenses are restricted by UC and Federal policies. Do not purchase packaged travel deals through services such as Expedia and similar companies. Do not pay for anyone else’s travel. If the traveler pays for themselves (including guests) we can reimburse them, if you pay for someone else we can’t reimburse you. Generally any travel above coach/economy will not be reimbursed. This includes rental cars. If you need to pay for an upgraded rental car, you will need to give a reason as to why you needed that upgrade and it may or may not be accepted by accounting. When spending on behalf of the department, be sure you have approval from the Chair or Account Manager, and that you are aware of the budgetary restrictions. When paying at a restaurant, check if tip has already been included, you will not be reimbursed if you provide another 15%+ tip on top of the 18% already charged by the restaurant due to the size of the group. An attendee list is required for all entertainment reimbursements and payments Alcohol permits are required for any event on campus when alcohol is served. Over two weeks notice must be given to obtain an alcohol permit. Edie must be notified of the need of an alcohol permit. Travel insurance: o When you book travel through Connexxus travel insurance is automatically included. o If you have to book outside of Connexxus sign up for travel insurance here: http://www.ucop.edu/risk-services/loss-preventioncontrol/travel-assistance/ o UC will not reimburse you for any travel insurance purchased o On this page find the UC Trip Planner. This will give you security alerts when you are traveling as well as vaccination and embassy information: http://www.ucop.edu/risk-services/loss-preventioncontrol/travel-assistance/ All of our travel and entertainment reimbursements are done through a system called “MyTravel.” Connexxus: o Connexxus is a growing UC travel agency service that is building to provide discounts on travel. You can access this service through the MyTravel website. Airfare can be charged directly to your UCD funds. Travel insurance, car rental insurance, and many UC policies are automatically included through this site. o The travel agencies and UC travel insurance within Connexxus can help you book your trip, and/or can help you when there are problems with your trips. This can be especially helpful when you have a multi-segment trip with delays, or if you are traveling to countries with political unrest. These are a few of the reasons why UC highly stresses everyone traveling for UC business to use Connexxus. o UC will not reimburse extra rental car insurance such as LDW, booking a rental car with Connexxus will include the insurance needed and you won’t need to buy extra. Car rental agreements: http://www.ucop.edu/central-travel-management/travel-supplierprograms/cars.html MyTravel: o To start with MyTravel go to: https://mytravel.ucdavis.edu o First, enter your information. Click on the file folder icon with a little person in it, towards the upper right corner. This will bring you to the ‘General Information’ tab. Be sure that your UCD email address is entered. Your default department should be listed as Philosophy. o Towards the top click on the ‘Expense Preferences’ tab, please check ‘An expense report is submitted for approval,’ the rest are up to you and you can change them at any time. o The ‘Delegates’ tab is very important. This is so that we can process and track your reimbursements. Edie processes the reimbursements. Click on ‘Add Delegate’ and add: Edie Stasulat and Nicole Kramer (you will have to do each separately). o If you anticipate reporting mileage on a private car for business use click on ‘Personal Vehicle’ and enter your vehicle information. o You can view tutorials from the main MyTravel page, under ‘Help Resources’ Receipts: o Please keep all of your receipts from a trip. Itemized receipts are always needed for lodging. Itinerary and proof of payment are always required for airfare (even when directly charged to your UCD funds) o Do not use highlighters or tape on receipts (highlighter can show up as blacked out when scanned which is how we submit receipts to accounting, and tape on thermal receipts will cause the print to disappear) o Itemized receipts are needed for entertainment when the amount is over $74. The proof of payment receipt is always required. o Receipts must indicate that they are paid, in one of the various ways: “paid”, “balance $0”, “paid by ___”. o Airfare: many people give us airfare paperwork that shows their confirmation but does not show their proof of payment, we can’t reimburse based on just a confirmation page. UC will not reimburse for upgrades on airline seats (such as “extra legroom”) without a doctor’s note, and will not reimburse for seats other than coach/economy. Other Reimbursements: For other reimbursements such as books for research or small supplies for your office, these reimbursements must be below $500. Above $500 and it needs to be processed through the department, so email or come talk to us. UC Davis imposes this limit because they have agreements with many vendors and receive lower rates because of UCD/UCD’s buying power. UCD would like people to use these agreements when possible, and exclusively when purchases are over $500. Itemized receipts must be provided and proof of payment to indicate that they are paid (as stated above under “Receipts”). Packing slips that state the total but do not indicate “paid” are not accepted by our central accounting department as proof of payment, and you will not be reimbursed. However they are often used in addition to the receipt if the receipt does not show a list of the items. Amazon purchases: Many people purchase books through Amazon and give us receipts to get reimbursed. Similar to the airfare confirmation that an airline initially sends you, Amazon also initially sends a confirmation of your order, but at this time you have not yet been charged. We can only reimburse you from the receipt that shows you have been charged (usually sent once your order has shipped). Purchases & Payments: For certain items, the purchasing needs to go through certain departments on campus. Any furniture for your office (over $500) should be purchased through the department (see Edie), any computers and higher-priced IT equipment or services should go through DSS IT. http://it.dss.ucdavis.edu or call 530-752-8800 [see: DSS IT handout] Any services provided at any cost must go through the department (common services are indexing or editing of books), do not pay out of your pocket, you cannot be reimbursed. Payments for work, such as hiring a Grad Student or anyone else for any reason, needs to go through the department and absolutely no work should be done before the person has signed employment paperwork. Teaching: Classrooms: If you are locked out of your classroom please call Custodial Services at 530-752-1831 Classroom media support is different than our DSS IT support. For problems with classroom media call 530-752-3333. Information should also be labeled on any items in the classroom. Extra time: If you or your TA/Readers need to schedule extra classroom time (such as for a study group prior to finals), please contact Edie. Students who are allowed extra time for exams can take their exam in the department. We use the Department Library, Seminar Room, and sometimes Computer Lab. You must schedule the time with Edie, Heidi or Nicole. TA’s, Readers or other Grad Students should be first to proctor exams, then Faculty, and only if needed will Staff proctor exams, if scheduled ahead. Student Judicial Affairs (SJA): o http://sja.ucdavis.edu/ o Student responsibilities, conduct, rights and grievances o Academic integrity. This is who you go to if you think a student has cheated/plagiarised Class/Teaching Requirements: o Academic Personnel Manual: http://manuals.ucdavis.edu/apm/apmtoc.htm o Faculty Teaching Resources: http://ucdavis.edu/faculty/teaching.html Book Orders: o Edie will email you about book orders for your classes. You and your TAs will receive copies of the book. She will usually try to send out an email 1 month before the coming quarter Safety: Elevator phone: In an emergency (other than a fire) the phone in the elevator can be used to call the UCD Police. If this is accessible to you during an emergency (other than a fire) this can be faster than using a landline or cell phone as this is ensured to contact the UCD Police department. Cell phones: The UCD Police tell us that now dialing 911 on a cell phone while on campus, the call will be directed to the UCD Police department. However, since the Philosophy department is located on the edge of campus, this may not be a guarantee. The concern to not be directed to City of Davis Police (and especially CHP) is because UCD Police will have a faster response time. This is the number for the UCD Police department. Please program this number in to your cell phone: 530-752-1230. This number can also be dialed and left open if you are in a situation where you feel you can’t talk. Warnme System: The Warnme system is to notify you of campus emergencies by text or email To sign up and choose your preferences go to: https//warnme.ucdavis.edu o Be sure to add our building, Social Science & Humanities to your list in the Warnme system, and Wellman Hall. Feel free to add any other buildings that you frequent. Safety App: Safety App by Rave Guardian. You can schedule Aggie Safe Rides through the app, provides an icon to easily call UCD Police and other options o http://police.ucdavis.edu/aggie_guardian/index.html Fire: Alarms: o We do not have fire drills, if the alarms are sounding you must exit the building safely and immediately. o The best path from the faculty offices is down the hall towards the stairwell, and out the back door from the stairwell. Another path is, across the hall towards Sociology and down their stairwell, from which you can exit to the small parking lot. o Many people from the SSH building meet at the field (especially if one is exiting from the Philosophy stairwell). Staff exit from the double-glass doors and go across the street by the Off-Campus UCD Bookstore, as do many others if they are on the street level or lower level of the building. Extinguisher: o There is a fire extinguisher on every level of the Philosophy department Lower Level: on the wall immediately in front of you when you exit from the stairwell Street Level: on the wall by the patio doors 2nd Floor: between Elaine Landry (2286) and Cody Gilmore’s (2288) offices AED (automated external defibrillator): AEDs are to be used if someone seems to be having a heart attack, or if their heart has stopped. There are AEDs all over campus. You can get the machine out of its case and take it to the person in need. Our closest is on the 2nd floor in Sociology. (Walk down the hall towards Sociology, turn right, the machine is on the wall by the window.) No training is needed to operate this machine on its own. Once the patches are placed the machine will determine whether a shock is needed or not. If this machine is being used someone should also call 911. http://fire.ucdavis.edu/hws/aed Safe rides: Safe rides are offered by the UCD Police department, you can visit their website for more information. There is an app you can download to make requesting Safe rides, easier, or you can call this number: 530-754-2677 (COPS) http://police.ucdavis.edu/divisions_services/campus_security/safe_rides.ht ml Facilities emergencies: If you are somewhere on campus, or in our building after hours or on the weekend, and there is a facilities emergency call this number: 530-7521655 A facilities emergency may be a major plumbing leak, broken window, or locks failing on external doors. For any non-emergency facilities issues (such as a leaky sink, or a lock that is sticking) please email Edie and she will submit a work order to Facilities. Cyber Security: Go to this website: http://sdps.ucdavis.edu/course_catalog/tech_software/sans.html Scroll to the 4th Section titled “Faculty Core Information Security Awareness” and watch the videos listed. Then scroll to the bottom of the page to the “Webinar” to watch the video about travelling outside the country with technology. The videos total approximately 1 hour. Department Group & Event Info.: Colloquia Series: o Generally we have 5-6 Colloquia speakers per year. Each speaker receives; 2 nights lodging, travel expenses reimbursed, and a small honorarium. o For each speaker there is a post-talk wine & cheese reception, a department lunch and dinner. Meals are limited and the sign-up sheets are in the copy room in the teal Colloquia binder. o A Grad Student is assigned to each speaker and act as the “PR” (person of responsibility) the main contact for the speaker. The PR is to make sure everything is set for the speaker and the talk. The PR is the on usually setting up the post-talk reception, deciding on restaurants, and coordinating rides or shuttle service to/from airport. o Colloquia, and other talks, are almost always on Fridays at 3:10pm in the Philosophy Library (1231 SSH) Faculty Meetings: o Usually once per quarter, or for special circumstances o Held in the Seminar Room (2275 SSH) Friday at 3:10pm Grad Workshops: o Coordinated by a designated faculty member each year o Opportunity for Grad Students to present their work and receive feedback from the department. Held on Fridays at 3:10pm in the Philosophy Library. Pizza is served. Grad/Faculty Groups: o BioLab: Philosophy of Science group o DaGERS: Davis area Group in Ethics and Related Subjects o LLEMa: Language, Logic, Epistemology and philosophy of Mathematics o PhilosoTea: weekly, informal meetings during the quarters to discuss research treats, coffee, tea provided by department coordinated by Grad students, attended by; Grads, Faculty, some Undergrads and sometimes Staff All Philosophy Groups/Events: o MAP: Minorities and Philosophy o UPOW: Undergrad Philosophically Oriented Women o Undergrad Philosophy Club o Food for Thought: Event to introduce and engage undergraduate students in Philosophy One of our faculty volunteer to give a talk, pizza and soda is served. Two per year, held in the Philosophy Library, Friday 3:10pm Employment Information: State Salaries: California voted for State salaries to be public information, this includes UC Davis. Please be aware that your salary from UC Davis is posted on the following website and updated annually. The website is titled: State Worker Salary Database – Sac Bee http://www.sacbee.com/site-services/databases/statepay/#req=employee%2Ftop%2Fyear%3D2014 Direct Deposit: You can sign-up for direct deposit for your paycheck and for your reimbursements. Please note that you must sign up for direct deposit for your paycheck and reimbursements separately on this website: https://accounting.ucdavis.edu/DirectDeposit/ Or, search for “direct deposit” on the ucdavis.edu website Orientations: Academic Senate New Faculty website: http://academicaffairs.ucdavis.edu/resources/new-faculty/ New Faculty Workshop: o http://academicaffairs.ucdavis.edu/training-and-development/newfac-workshop-and-bb-series/old-index.html General Campus Information: The MU and ARC: http://cru.ucdavis.edu/ o ARC (Activities & Recreation Center) Large gym, small store, conference rooms, Starbucks Business Center provides Passport Services o MU (Memorial Union) Houses the official UCD Bookstore, TechHub, Information center, ID center, Coffee House, Cafeteria, Services nearby are; ATMs, mailboxes, library dropbox, Amazon lockers, official US Post Office. Links: UC Davis: o http://ucdavis.edu o (Comprehensive people search for UCD) UCD Campus Virtual Tour: o http://admissions.ucdavis.edu/visit/virtual_tour.cfm Academic Personnel: o http://academicpersonnel.ucdavis.edu/ College of Letters and Science: o http://ls.ucdavis.edu/index.html Division of Social Science: o http://ls.ucdavis.edu/dss/index.html UCD Newsletter for Faculty & Staff: o http://dateline.ucdavis.edu/ Philosophy Dept. o http://philosophy.ucdavis.edu/ MyTravel: o https://mytravel.ucdavis.edu DSS IT: o http://it.dss.ucdavis.edu/