RECORD OF BOARD PROCEEDINGS
(MINUTES)
Georgetown, Ky., June 11, 20 13
The Scott County Board of Education met at Great Crossing Office Complex at 6:30 o'clock
P.M. on the 11th
day of June , 20 13, with the following members present:
(1)
(4)
Rebecca W. Sams
Jo Anna Fryman
(2)
(5)
Robert H. Conway
Jennifer Holbert
(3)
Dr. Roger A. Ward
REGULAR BOARD MEETING
(Meeting #13)
1.
CALL TO ORDER: The meeting was called to order by Chair Dr. Roger Ward.
2.
WELCOME: Dr. Ward thanked everyone for coming.
3.
VISION STATEMENT – Ms. Sams read “we exist to ensure the best education for every
student in Scott County Schools and to create a collaborative culture to ensure student
learning”.
4.
APPROVE AGENDA: Upon the recommendation of the Superintendent, it was moved
by Mrs. Fryman and seconded by Ms. Sams that the Board approve the agenda as
presented.
Motion carried unanimously.
5.
FINANCIAL STATEMENT: Randy Cutright gave a brief overview.
Summary of Cash Activity for APRIL 2013
Beginning Balance (Cash
& Investments)
Receipts
Expenses
General Fund
$10,545,316.19 $3,825,196.47 $3,575,020.88
Special Revenue Fund
$236,427.41
$378,505.88
$489,217.64
Capital Outlay Fund
$372,367.57
$20.07
$0.00
Building Fund
$1,389,105.63
$0.83
$0.00
Construction Fund
$15,428,490.22
$257.05 $1,040,707.82
Debt Service Fund
-$737,038.24
$0.00
$0.00
Food Service Fund
$1,259,906.86
$414,831.72
$310,021.97
Enterprise Fund
$6,291.93
$8,393.00
$7,047.93
Fiduciary Fund
$22,722.79
$13.84
$500.00
$28,523,590.36 $4,627,218.86 $5,422,516.24
Less Investments
Less Funds Held by Bond Paying Agent
Cash Balance
Net
Receivables/
Payables/
Transfers
-$96,716.40
-$11,445.53
$0.00
$0.00
$0.00
-$1,280,194.10
$6,347.01
$0.00
$0.00
-$1,382,009.02
Ending Balance
(Cash &
Investments)
$10,698,775.38
$114,270.12
$372,387.64
$1,389,106.46
$14,388,039.45
-$2,017,232.34
$1,371,063.62
$7,637.00
$22,236.63
$26,346,283.96
$23,805,182.24
$66,862.30
$2,474,239.42
Schedule of Investments
Investment Date
12/9/2012
12/12/2012
12/12/2012
12/12/2012
12/28/2012
1/11/2013
4/24/2013
Certificates of Deposits with KENTUCKY BANK
Rate of Interest
Investment Period
0.50%
6 Months
0.46%
5 months
0.54%
6 Months
0.74%
12 months
0.54%
6 Months
0.50%
7 Months
0.50%
6 Months
Investment Amount
$1,000,000.00
$1,000,000.00
$1,250,000.00
$2,500,000.00
$1,500,000.00
$1,500,000.00
$1,500,000.00
Total Certificates of Deposits with Kentucky Bank
$10,250,000.00
On February 14, 2012, proceeds from the Scott County School District Finance Corporation School Building Revenue
Bonds, Series 2012 in the amount of $18,992,900 were invested in a Repurchase Agreement with Bayerische Landesbank.
Funds invested in this Repurchase Agreement are collaterized by securities that are backed by the fulll faith and credit of
the United States Government at a minimum ratio of 103%. These securities are held in trust for the Scott County Board of
Education by Wells Fargo Bank N.A.
Investment summary:
April 30, 2013
Repurchase Agreement - Bayerische Landesbank
.36%/annum
$
5,767,182.24
On March 22, 2013 proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds
Series 2013 in the amount of $7,788,000 were invested with Branch Banking and Trust Company (BB&T) at a fixed rate of
return of .17%. Funds invested in this account are collaterized by securities held by the Federal Reserve Bank of Boston.
Investment summary:
April 30, 2013
6.
Branch Banking and Trust Company (BB&T)
.17%/annum
$
7,788,000.00
APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent,
it was moved by Ms. Holbert and seconded by Ms. Sams that the current bills be paid as
listed below.
Motion carried unanimously.
Check #’s
Amount
656411-656438
62,659.06
65228-65231 EFT’s
177.82
656439-656451
25,481.66
65232-65236
3,694.86
652453-656484
10,674.72
65237-65246 EFT’s
3,167.98
656487-656512
82,090.07
65247-65248 EFT’s
199.94
656513-656538
74,039.94
656540-656697
582,878.52
656713-656735
562,675.49
656736-656761
957,443.46
656762-656765
234.55
FOOD SERVICE
Check #’s
656410
656452
656485
656486
656539
41,138.57
37,214.70
26,473.27
1,585.51
3,504.19
656698
63,411.98
VOIDED CHECKS
Check #’s
656380
13,995.00
7.
SPOTLIGHT: Presentation of Diploma – Superintendent Putty presented a SCHS
diploma to Tori Doyle. Ms. Doyle has been an outstanding student. Ms. Doyle has a
supportive family and is planning to attend Pikeville College on a bowling scholarship.
Superintendent Putty asked Principal Lori Beth Mays to introduce her staff at Lemons
Mill Elementary. Mrs. Mays introduced teachers Jessica McClintock, Morganne Vance,
Kendra Curtis, Jessie Tevis, Kelsey Davis, Katie Price, Tabetha Housekeeper, Jamie
Hockensmith, Chase Kirkpatrick, Abby Snyder, Melanie Bishop the Library Media
Specialist and office staff Rebecca Livesay, secretary and Charlotte Maggard,
bookkeeper. Mrs. Mays said everyone is excited and ready to go. Superintendent Putty
added she was thrilled for them to be here and we will be looking for great things at
Lemons Mill Elementary.
8.
PERSONNEL REPORT: EMPLOYED: (Certified) – Jonathan Ericson, Substitute
Teacher; Gateway Academy Instructors at ECS - Doug Klein, Andrea Ratcliff, Scott
Bailey, Thomas Boone, Lisa Asher; ESL Summer Camp – Ruth Gray, Clare Zavalza;
Dudley Mattingly, Homebound Teacher; Cody Williams, Summer School Teacher at 9th
Grade School; Christi Bray, Summer Credit Recovery Tutoring/ESL Tutoring for
District. (Classified) – Veronica Littrell, Midday Bus Monitor; Thomas Persley, Jr.,
Substitute Custodian; Susan Flowers, Bus Driver; Summer Migrant Recruiters - Diana
Kuta, Danele Kuta; Tina Whaley, Additional days for Adult Ed; Kenneth Hale,
Additional days for Adult Ed; Patti Burger, Internal Auditor; Summer Feed Program Tamara White, Elizabeth Boone, Kelli Sulski, Jo Button; Students Workers at Gateway
Academy - Caroline Rohlfing, Sienna Van Horn, Daniel Berry; Clifton Sapp, Substitute
Custodian; Amy Hargrave, Substitute Clerical. TRANSFERS: (Certified) – Dwayne
Ellison, from Interim 9th Grade Principal to 9th Grade Principal. (Classified) – Kelly
Walker, from Accountant II to Accountant I; Jeffrey Kovalich, Custodian from ECS to
Northern. TRANSFERS TO LEMONS MILL ELEMENTARY: (Certified) – Kelsey
Davis, Teacher from Eastern; Chase Kirkpatrick, Teacher from Eastern; Melanie Bishop,
Teacher at Eastern to Library Media; Morganne Vance, Teacher from Eastern.
MEMORANDUM OF AGREEMENT PROGRAM WITH KDE: Judith Halasek,
Next Generation Learners; Randy Napier, Education Recovery Leader; Billie Travis,
Education Recovery Leader. RESIGNATIONS – (Certified) – Amanda Clemons,
Teacher at AME (6-3-13). (Classified) – Kristy Devers, Transportation (3-8-13); Mark
Burke, Substitute Custodian (5-17-13); Madelyn Brown, Substitute Teacher (5-12-13);
Kimberly Hoddy, Garth Family Resource Liaison (5-14-13); Rodney Petty, Special Ed
Aide at Preschool Center (5-21-13); Nancy Ryan, Health Educator/Parent Liaison at
Eastern (5-22-13); Samantha Neal, Preschool Aide (5-22-13); Chelsey Johnson, Western
After School Program (5-22-13); Erica Green, Bookkeeper at Northern (5-23-13); Katie
Boxx, Food Service (5-23-13); Clifton Sapp, Substitute Custodian (6-5-13).
RESIGNATIONS AT THE END OF SCHOOL YEAR: (Certified) – Jason Radford,
originally on MOA; Shannon Marshall, Teacher at Southern; Lyann Fannin, Substitute
Teacher; Ann Marie Keeney, Teacher at RSMS; Ruth Watson, Teacher at ECS; Melanie
Flynn, Teacher at 9th Grade School; Jeanette Pine, Spanish Teacher at SCHS; Trevelin
Conn, Substitute Teacher; Emma Thacker, Teacher at SCHS; Shannon Brehm, School
Psychologist; Patrick Rushing Sullivan, Teacher at SCHS. (Classified) – Anna Jo
Wilhoite, Substitute Aide; Brittany Salyer, Substitute Aide; Deborah Zawacki, Aide at
Cardinal Academy; Rita Mattingly, Aide at 9th Grade School; Rita Caudill, Food Service
Monitor at Western & Substitute Aide. RETIREMENT: Lillie Grimes, Custodian at
SCHS (5-1-13). RETIREMENTS JUNE 1, 2013: (Certified) – Marilyn Harris, Band
Teacher at GMS; Paul Staker, Guidance Counselor at 9th Grade School; David R. Andes,
Principal at Garth; Marcy Holladay, Teacher at Stamping Ground Elementary; Nancy
Holt, Librarian at GMS; Marsha Downey, Teacher at Southern; Gayla Russell, Teacher at
SCMS. (Classified) – Pam Duncan, Bookkeeper at SCMS. MEDICAL LEAVE OF
ABSENCE WITHOUT PAY: Rhonda Yeager, Food Service (1-30-13 to 5-22-13); Tia
Garrett, Teacher at 9th Grade (12-14-12 to 5-24-13).
MEDICAL LEAVE
EXTENSION: Teresa Sutherland-Robinson, Final Leave through 2013-2014 school
year. FAMILY MEDICAL LEAVE: Shannon Christopher, 3-28-13 to 5-10-13; Laura
Elswick, 3-1-13 to 5-9-13; Teresa Bolte, 2-1-13 to 2-8-13; Charles Beavers, 2-27-13 to 523-13; Linda Beavers, 3-1-13 to 3-20-13; Linda Skeele, 4-3-43 to 5-17-13; Vada Evans,
4-22-13 to 5-14-13; David Curtis, 4-29-13 to 5-10-13; Stephanie Gillispie, 4-8-13 to 415-13. DECEASED: Linda Skeele, Teacher at SCHS (5-17-13). NON-RENEWAL OF
CONTRACTS: Christy Jones, Bus Driver; Donna Kerns, Teacher at RSMS; Doris
Dykes, Teacher at Southern; Shelby Graves, Daycare Aide at Garth; Kelsey Whitt,
Daycare Aide at Northern; Lance Snowden, Daycare Aide at Southern; Ashley Stephens,
Daycare Aide at Eastern; Doris Adams, Daycare Aide at Eastern; Kay Combs, Director
Adult Ed; Lauren Bright, Teacher at Eastern; Samantha Wilson, Teacher at Eastern;
Brooke Vinovich, Teacher at Eastern; Lynn Christian, Teacher at Eastern; Regina Finch,
Teacher at Garth; Danny Glass, Dean of Students; Bethany Wells, Teacher at Garth;
Angela Martinez, Teacher at Northern; Robert Stopher, Teacher at Northern; Shannon
Spradlin, Teacher at Southern; Susan Thomas, Teacher at Garth; Stephanie Eslick,
Teacher at Western; Sharon Hatton, Teacher at Western; Andrea Caudill, Special Ed
Teacher at Eastern; Lisa Dutra, Special Ed Teacher at Northern; Ashley Hickman,
Special Ed Teacher at Northern; Melissa Clay, Special Ed Teacher at RSMS; Amanda
Goble, Special Ed Teacher at RSMS; Effie Padgett, Teacher at Western; Dianna Mitchell,
Special Ed Teacher at SCMS; Alexander Mendes, Special Ed Teacher at Southern;
Robert Story, Teacher at SCHS; Nelda Hisel, Teacher at 9th Grade School; Josephine
Neff, Teacher at 9th Grade School; Melissa Ryan, Teacher at 9th Grade School; Brian
Lawcock, Teacher at ECS; Jarrod Slone, Teacher at ECS; Latinna Lyons, Teacher at
SCHS; John Travis, Teacher at 9th Grade School; Thomas Brawner, Teacher at SCHS;
Amberly Lee, Special Ed Teacher at SCMS; Angela Arnett, Aide at AME; Amanda
Belcher, Aide at AME; Kimberly Hall, Aide at AME; Rebecca Mammen, Aide at Adult
Ed; Shirley Oney, Aide at AME; Cynthia Baumgardner, Aide at Eastern; Kristy Nail,
Aide at Eastern; Darcy Shepard, Aide at Eastern; Haley Crowe, Aide at Garth; Cynthia
Prater, Aide at Garth; Shannon Richardson, Aide at Garth; Thomas Wechman, Aide at
GMS; Timothy McCormack, Aide at SCHS; Angela Wells, Aide at Preschool; Gina
Childress, Aide at Southern; Erin Malone, Aide at Southern; Sara Curtis, Aide at
Western; Dawn Ross, Aide at Western; Stephanie Sawyer, Aide at Western; Lori Siler,
Aide at Western; Kenneth Hale, Instructor II at Adult Ed; Mary Anne Iwankovitsch,
Instructor II at Adult Ed; Helen Lanier, Instructor II at Adult Ed; Danele Kuta, Instructor
II for District; Stacey Cruse, Instructor II at Adult Ed; Kimberly Sullivan, Instructor II at
Adult Ed; Tina Whaley, Instructor II at Adult Ed; Joyce Scott, Aide at RSMS; Erica
Bilotta, Kindergarten Teacher at Western; Mollie Creech, Teacher at GMS; Ryan Mapes,
Teacher at GMS; Vicki Terry, Teacher at GMS; Susan Qualls, Librarian at Northern;
Salin Simpson, Teacher at RSMS; Rowena Duke, Teacher at RSMS; Burney Jenkins,
Teacher at RSMS; Gretchen May, Teacher at Preschool; Allie Jones, Program Specialist
III at SCHS; Harold Denniston, Assistant Principal at SCHS; Diann Blansette, Family
Resource at Stamping Ground Elementary; Linda Cook, Secretary at Western; Youlanda
Chisley, Special Ed Aide at AME; Mario McIntyre, Special Ed Aide at SCHS; Teresa
Boll, Special Ed Aide at AME; Teresa Bolte, Special Ed Aide at AME; Sherri Prine,
Special Ed Aide at AME; Matthew Whitehouse, Special Ed Aide at Garth; Lana Tilley,
Special Ed Aide at RSMS; Leann Claiborne, Special Ed Aide at SCMS; Christa
Maynard, Special Ed Aide at SCMS; Dasey Rutherford, Special Ed Aide at SCMS;
Charlene Neal, Special Ed Aide at Stamping Ground Elementary; Shana Manning,
Special Ed Aide at Western; David Christopher, Special Ed Aide at SCHS; Charlotte
Robinson, Teacher at SCHS; Cheryl Zimmerman, Aide at AME; Shana Manning,
Stamping Ground Elementary Preschool; Eddie Catron, Transportation.
REASONABLE ASSURANCES: (Substitute Aides) – Tonya Allen, Sherri Anderson,
Jennifer Barrett, Connie Bayes, Jane Bentley, Mary Birdsong, William Brown, Thomas
Castle, Angela Chissom, Crystal Claycomb, Birgit Combs, Elizabeth Cool, Linda Coots,
Ethlyn Cravens, Tara Czarnecki, Kimberly Davis, Gregory Davis, Kimberly Dufour,
Vicki Dykes, Vickie Edwards, Katrina Ellegood, Barbara Floyd, Sonita Fryman, Samelle
Green, Mary Hamilton, Alena Harvey, Destry Hawkins, Jennifer Higgins, Brenda Hymer,
Linda Keeton, Lorie Lainhardt, Amy Ledford, Paula Lipscomb, Sabrina Martin, Debra
McKenney, Verner McKenney, Joanie McMillin, Reba Metts, Leisa Miracle, Brittany
Mowery, Megan Muth, Jeffrey Oliver, Steven Popp, Melissa Rehm, Coleen Rice,
Brittany Salyer, Tamara Shotwell, Amy Smith, Etta Tackett, Jeri Thomas, Tricia
Ubellacker, Anna Wilhoite, Dorothy Willhoit, Teresa Williams, Millie Wrobleski.
(Substitute Teachers) - Deborah Abbott, Kiva Adkins, Shaun Anderson, Traci Ashcraft,
Donna Atkins, Rebecca Bailey, Travis Baney, Michelle Barclay, Patsy Berry, Tracy
Biddle, Marla Blair, Courtney Blankenship, Roxana Blevins, Jessica Blevins, James
Borman, Reid Bowling, Jack Bowman, Joann Brandenburg, Corinda Brannock, Melinda
Bredwood, Kaye Breeding, Edith Brock, Madelyn Brown, Stephanie Burkich, Dana
Burton, Rosalie Calloway, Michael Cannon, Tyler Cantrell, Megan Carr, Tammy Carr,
Deborah Carter, Jennifer Celestino, Rebecca Chappell, Terri Collier, Rebecca Collins,
John Conn, Phillip Cook, April Cooper, William Corkins, Meredith Cornwell, Virgil
Covington, Hannah Covington, Carlos Cracraft, Ellen Cronin, Rosemary Culbertson,
Esther Daniels, Matthew Davis, Malinda Defoor, Sheila Donaldson, Nina Durr, Karen
Duvall, Michelle Dykes, Erin Faherty, Lyann Fannin, Janet Felts, Angela Ferguson
Katherine Ferrebee, Amanda Floyd, Tara Fogle, Kimbal Ford, Marla Fox, Christopher
Gast, Heather Gibson, Betty Graves, Sabrina Green, Carlene Gregory, Lynda Griffin,
Katelyn Groom, Jennifer Gullett, Charlene Hackworth, Allison Hall, Stewart Hardy,
Sarah Harney, Annie Harris, Denise Harris, Kris Hart, Connie Hastings, Stacy Hawkins,
Sheila Hensley, Billy Hicks, Lauren Hill, Veronica Holt, Kristine Hoskins, Regina
House, Vanessa Howard, Rebecca Howerton, Keith Hubbard, Jeremy Hughes, Heather
Johnides, Mary Johnson, Stephanie Johnson, Kane Johnston, Kayla Jones, Joan Jones,
Sandy Jors, Lori Justice, Lacee Karsner, William Keen, Paula Keith, Kathryn Kelly,
Amie Kincaid, Frank Kincaid, Mitzi King, Debra Kumar, William Labach, Ann
Lankford, Rachel Leach, Debra Leonard, Mary Leveridge, Karen Levy, Bradley Levy,
Michael Lewis, Katherine Loar, Whitney Logan, Heather Lovell, Tracee Lyon, Marietta
Lyons, Paulette Mason, Terry Mastin, Dudley Mattingly, Meghan McCourt, Rebecca
McDonald, Allison McDowell, Delores McIntosh, Edward McIntyre, Lindsay
McKenney, Carolyn McKinney, Charles Mifflin, Jeremy Miller, Adella Mink, Ginger
Miranda, Paula Montgomery, Kathleen Morland, Debra Myers, Daniel Oberg, Teresa
O’Connor, Brenda Oldfield, Janet Olver, Jo Ortiz-Webb, Donna Oser, Wayne Paling,
James Palumbo, Gail Park, Nathan Peniston, Brian Perkins, Nancy Ping, Julia Pinkston,
Kathy Placier, Julie Popp, Emily Porter, Stephanie Preece, Gina Preston, Lisa Price,
Eleanor Ratliff, Reanna Read, Phyllis Rekieta, Michael Ritchie, Kevin Robb, Margaret
Roberts, Lori Robinson, Tina Romano, Douglas Saunders, Jean Scaravilli, Catherine
Schott, Valerie Sewell, Alicia Short, Camille Singer, Kristi Smith, Darla Stacy, Linda
Stakelin, Matthew Stephens, Dale Stowe, Gregory Stratton, Kelly Stull, Michell Stull,
Jon Sullivan, Tara Sword, Michael Tackett, Nicholas Taylor, Barbara Teague, Kimberly
Teeter, John Tetzlaff, John Thompson, Kimberly Thompson, Kelly Thornberry, Heather
Tilley, Darci Tipton, John Turner, Jennifer Vanderpool, Robert Vanleer, Steven
Vifquain, Nicholas Vogler, Daniel Volpe, Eric Von Hellens, Mary Walker, Jude Walters,
Tamera Ward, Jennifer Warfield, Edward Wells, Kristin Wemyss, Sandra Wickline,
Christopher Wilhite, Leslie Williams, Geralyn Williams, Malaika Williams, Amber
Williamson, Lydia Wilson, Craig Wink, David Wise, James Wysong, Jessie Yeager,
Tracy Yost, Kandi Young, Sandra Young, Christina King-Zande.
Dr. Rick Culross reported we have started hiring for Lemons Mill Elementary with some
new and some experienced personnel.
9.
PUBLIC COMMENT
a.
Carol Landry gave her opinion of the OEA report.
10.
CONSENT ITEMS FOR MINUTES: Upon the recommendation of the Superintendent,
it was moved by Ms. Holbert and seconded by Mrs. Fryman that the Board approve
Consent Items – Minutes A) - C) as submitted with correction of Ms. Conway changed to
Mr. Conway in Minutes for 5-7-13 Item #21.
Motion carried unanimously.
A) APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #10 (5-7-13)
B) APPROVAL OF MINUTES FOR WORK SESSION #11 (5-14-13)
C) APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #12 (5-28-13)
11.
CONSENT ITEMS FOR DONATIONS: Upon the recommendation of the
Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the
Board approve Consent Items – Donations A) and F) as submitted.
Motion carried unanimously.
A) APPROVAL OF CONTRACT WITH SCOTT COUNTY FISCAL COURT:
Recommendation: Board approve the school system entering into this contract with
the Scott County Fiscal Court for a donation of $1,710.00 to the school system’s
DARE program. The funds will be used for instruction and student incentives as
related to the DARE program.
B) APPROVE DONATIONS TO SCOTT COUNTY HIGH SCHOOL:
Recommendation: Board approve the donation in the amount of $250 from
Georgetown Rotary Club to benefit the SCHS FFA and the donation of $150 from
Toyota Tsusho America, Inc. to support the 9 – 12 Backpack Program.
C) APPROVE DONATIONS TO NINTH GRADE SCHOOL: Recommendation:
Board approve the donation of $260 from the Freshmen Lady Cardinals Softball
Team to support classroom activities in Beckie Brown’s classroom; $2,232.88 from
the Scott County Ninth Grade PTSO to purchase three (3) Apple iPads, 35 pencil
sharpeners, three (3) flex arms for monitors and three (3) rolls of poster paper;
$518.25 from the Scott County Ninth Grade PTSO to support the Ninth Grade
Library/Media Center; $1,900 from the Scott County Ninth Grade PTSO to
D)
E)
F)
purchase an under-counter ice maker and $1,135.16 from the Scott County Ninth
Grade PTSO to purchase reception seating for student use in the library.
APPROVE DONATIONS TO GEORGETOWN MIDDLE SCHOOL:
Recommendation: Board approve the donation in the amount of $300 from Toyota
Tsusho to support the boys’ basketball team and $200 from Robert Cornett Law
Firm to support the girls’ soccer team.
APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL:
Recommendation: Board approve the donation of $693.03 from Share Our
Strength, in partnership with the Arby’s Foundation, to be used to support the
International Club.
APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL ATHLETIC
DEPARTMENT: Recommendation: Board approve the donation of $2,000 from
the Home Run Club to support the SCHS softball team with expenses for the 2013
softball state tournament.
12.
CONSENT ITEMS FOR FUNDRAISERS:
Upon the recommendation of the
Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the
Board approve Consent Items – Fundraisers A) - D) as submitted.
Motion carried unanimously.
A) APPROVE
SCOTT
COUNTY
NINTH
GRADE
FUNDRAISERS:
Recommendation: Board approve the fundraisers (pictures, book fair) for Scott
County Ninth Grade School to be conducted during the school year 2013-14.
B) APPROVE
SCOTT
COUNTY
HIGH
SCHOOL
FUNDRAISER:
Recommendation: Board approve the fundraiser (pictures) for Scott County High
School to be conducted during the school year 2013-14.
C) APPROVE SCOTT COUNTY HIGH SCHOOL ATHLETIC FUNDRAISER:
Recommendation: Board approve the fundraiser (coupon book sales) for the Scott
County High School Athletic Department to be conducted during the school year
2013-14.
D) APPROVE SCOTT COUNTY HIGH SCHOOL ATHLETIC FUNDRAISER:
Recommendation: Board approve the fundraiser (car wash) for the Scott County
High School Athletic Department to be conducted during the school year 2013-14.
13.
CONSENT ITEM FOR COMMON CARRIER: Upon the recommendation of the
Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the
Board approve Consent Item – Common Carrier A) as submitted.
Motion carried unanimously.
A) RATIFY COMMON CARRIER: Recommendation: Board approve use of common
carrier services of Bluegrass Tours to transport Girls’ Softball Team to State
Tournament in Owensboro, KY on June 5, 2013 due to the distance of the trip.
14.
CONSENT ITEM FOR SURPLUS: Upon the recommendation of the Superintendent, it
was moved by Ms. Holbert and seconded by Ms. Sams that the Board approve Consent
Item – Surplus A) as submitted.
Motion carried unanimously.
A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed
assets as surplus goods and approve the sale or disposal of these units.
15.
CONSENT ITEMS FOR GRANTS: Upon the recommendation of the Superintendent, it
was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve
Consent Items – Grants A) - C) as submitted.
Motion carried unanimously.
A) APPROVE JAPANESE TEACHING MATERIAL PURCHASE GRANT:
Recommendation: Board approve Japanese Teaching Material Purchase Grant for
SCHS as submitted.
B) APPROVE UNIVERSITY OF KENTUCKY MOA READING RECOVERY (i3)
GRANT: Recommendation: Board approve the MOA from UK as submitted. The
University of Kentucky Reading Recovery Project has selected Southern Elementary
School as a recipient for an I3 Grant. Pending board approval, the school will
participate in the U.S. Department of Education’s i3 Reading Recovery Scale Up
project in collaboration with The University of Kentucky. This grant will support
training of Reading Recovery teachers for Southern Elementary school in the
school year. This grant will support teacher development in order to diagnose and
implement strategies to improve reading skills in students.
C) APPROVE TOYOTA BORNLEARNING ACADEMY: Recommendation: Board
approve the bornlearning Grant for Garth Elementary School for the 2013-2014
school year. United Way and Toyota have selected Scott County for a grant for a
bornlearning Academy. Garth Elementary has been selected as the location for the
bornlearning Academy pending board approval to accept the grant. Bornlearning is
a school-based Academy consisting of six session workshops which provide parents
with tools to help their child succeed in kindergarten and beyond. The goal of the
Academy is to help prepare children for kindergarten by turning everyday moments
into learning opportunities. Parents of young children prenatal to five are engaged
in hands-on activities and discussion about what it means to be ready for
kindergarten and by offering them strategies they can use at home to maximize their
child’s early learning and development. The intentional placement of a school
setting allows for parents and children to gain insight and a level of comfort needed
to help transition into school later. This is also an opportunity for school leaders to
get to know the family and their needs - all leading to long-standing and positive
parent-teacher relationships. This grant funds up to $11,500.00 for one year.
16.
APPROVE 2013-2014 MASTER TIME SCHEDULE FOR SCHOOLS: Upon the
recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by
Ms. Sams that the Board approve 2013-2014 master time schedule for Scott County
Schools as presented.
Motion carried unanimously.
17.
APPROVE SCHEDULE OF BOARD MEETINGS: Upon the recommendation of the
Superintendent, it was moved by Ms. Holbert and seconded by Mrs. Fryman that the
Board approve schedule of board meetings for the remainder of 2013 with the addition of
August 27, 2013 for a Work Session at 6:00 p.m.
Motion carried unanimously.
18.
APPROVE AGREEMENT WITH KENTUCKY STATE UNIVERSITY: Upon the
recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by
Ms. Sams that the Board approval of affiliation agreement with Kentucky State University to
accept Student Teaching Placements & Field Placements and supervision of student teachers for
the 2013-2014 school year.
Motion carried unanimously.
19.
APPROVE 2013-2014 COMPREHENSIVE DISTRICT IMPROVEMENT PLAN
DISTRICT ASSURANCES: Upon the recommendation of the Superintendent, it was
moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve the 2013-2014
Comprehensive District Improvement Plan District Assurances and have the
Superintendent submit the statement of compliance to KDE for the 2013-2014 school
year.
Motion carried unanimously.
20.
LEMONS MILL FAMILY RESOURCE CENTER: Upon the recommendation of the
Superintendent, it was moved by Ms. Sams and seconded by Ms. Holbert that the Board
accept the proposal to establish a Family Resource Center for Lemons Mill Elementary.
Lemons Mill Elementary qualifies for funding for a Family Resource Center pending
application and approval. Funding will be at the grant rate established for schools
throughout the state.
Motion carried unanimously.
21.
APPROVE MOA WITH KSBA FOR ENERGY MANAGER FUNDING: Upon the
recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by
Ms. Sams that the Board approve KSBA MOA for funding to pay for part of the Energy
Manager salary for the next two years from the Kentucky Utilities Energy Manager
Funding Allocation managed by KSBA. Execute documents to enter into the agreement
with MOA for Energy Manger Funding pending review by board attorney.
Motion carried unanimously.
22.
APPROVE CARRY OVER OF SCHOOL ALLOCATIONS TO FY 2013-2014: Upon
the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by
Mrs. Fryman that the Board approve carry-over of unencumbered school allocations as
of June 30, 2013 to be used for the individual school projects as outlined.
Motion carried unanimously.
23.
APPROVE ACTIVITY FUND BUDGETS FY14: Upon the recommendation of the
Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Holbert that the
Board approve Activity Fund Budgets FY 2014 as submitted.
Motion carried unanimously.
24.
ESTABLISH BANK ACCOUNTS – KENTUCKY BANK: Upon the recommendation
of the Superintendent, it was moved by Ms. Sams and seconded by Ms. Holbert that the
Board approve the Director of Business and Finance to establish two (2) Activity Fund
bank accounts at Kentucky Bank; the first in the name of, and for the benefit of, Lemons
Mill Elementary School approving Lori Beth Mays, Principal and Charlotte Maggard,
Bookkeeper as authorized signors; the second in the name of, and for the benefit of, Scott
County Preschool and approve Matthew Thompson, Assistant Superintendent of Student
Learning and Krystina Lawson, Bookkeeper as authorized signors.
Motion carried unanimously.
25.
APPROVE CHANGES TO AUTHORIZED SIGNORS ON SCHOOL ACTIVITY
ACCOUNTS: Upon the recommendation of the Superintendent, it was moved by Mr.
Conway and seconded Mrs. Fryman that the Board approve the following changes to
authorized signors on the Scott County Activity Accounts at Kentucky Bank.
Motion carried unanimously.
School
Scott County Middle School
Garth Elementary School
Garth Elementary School
Northern Elementary School
26.
Account #
2344386
2344297
2344297
2344351
Add
JUDY EASLEY
SUSAN ARMISHAW
PATTI BURGER
AMY HARGRAVE
Remove
PAM DUNCAN
DAVID R. ANDES
JAMIE BRINKLEY
ERICA GREEN
APPROVE GASB 54 – COMMITTED FUNDS: Upon the recommendation of the
Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Sams that the Board
approve the following categories as “Committed Funds” in accordance with the GASB
54 reporting requirement, with the actual balance of each to be established at the July
meeting of the Board and designate the Superintendent and the Director of Business &
Finance the authority to classify amounts as “Assigned Fund Balance”:
* SBDM – Carry-Over Funds
* Vocational Funds
* Sick Leave
* Textbook Purchases
* Future Personnel Costs
* Internal Service Account
* Occupational License Tax Refunds
* KSBIT Insurance Assessment
Motion carried unanimously.
27.
DISCUSS OEA INVESTIGATIVE REPORT: Superintendent Putty explained the
investigation of OEA last September for two days at GMS and at Central Office. We
received a report this week stating five of the seven allegations of noncompliance were
unfounded. Two things - the use of classified instructional assistant in computer lab at
RSMS and Superintendent not doing timely evaluations in the district have been
addressed. Superintendent Putty gave a prepared action plan to the board members.
28.
UPDATE AND DISCUSSION ON KSBIT SURVEY OPTIONS: Superintendent Putty
shared information on the status of Kentucky School Board Insurance Trust (KSBIT).
Superintendent Putty received a survey to complete indicating the district’s preference of
a run-off or novation. These latest numbers are considerable higher than what we
received in January.
Mr. Randy Cutright reviewed the last 13 years with KSBIT; even with the assessment we
still saved money by using KSBIT during those years.
29.
DISCUSS AND SCHEDULE PUBLIC FORUM FOR SECOND HIGH SCHOOL:
There was a motion by Mr. Conway and seconded by Mrs. Fryman that the board
approve dates for two public forums. The dates of August 29, 2013 at 6:30 p.m. in the
SCHS Susan B. Moore Auditorium and September 19, 2013 at 6:30 p.m. in the ECS lab
presentation rooms are scheduled for public forums for community input concerning the
second high school.
Motion carried unanimously.
30.
APPROVE CHANGE ORDER(S) FOR NEW LEMONS MILL ELEMENTARY: Upon
the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by
Ms. Sams that the Board approve the following change order(s) and amount(s). Authorize the
Board designee to execute the change order(s) less than $7,500 for submission to the Kentucky
Department of Education which do not require prior approval, or submit the proposed change
order(s) in excess of $7,500 to KDE for their review and approval and execute the change
order(s) upon receipt of the KDE approval.
CO#
Bid Pkg.
Contractor
Amount
80
210-04
Quality Fire Protection
$ 2,598.60
81
030-07
BCD, Inc.
$ 1,030.83
82
030-08
BCD, Inc.
$ 6,214.60
83
099-05
Bastin Painting
$ 300.00
Motion carried unanimously.
31.
APPROVE KENTUCKY TRANSPORTATION CABINET RIGHT-OF-WAY OFFER
FOR CENTRAL OFFICE PROPERTY – US 460 RECONSTRUCTION: Upon the
recommendation of the Superintendent, it was moved by Mr. Conway and seconded by
Ms. Holbert that the Board approve the Right-of-Way offer from the Kentucky
Transportation Cabinet for the Central Office property in the total amount of $7,250.00.



Authorize the Board Chair to execute the MEMORANDUM OF UNDERSTANDING, Item #:
07-212.00-SYP Parcel # 2 and the DEED OF CONVEYANCE for Parcel No. 2 Tract A and
Tract B in consideration of $7,250.00.
Authorize Board designee, Superintendent Putty, Maintenance Director Rexroat and
Facilities Director Luscher to act on the Board’s behalf and in completing all documentation
necessary to maintain forward progress of the US 460 Reconstruction project; and
Authorize payment of any attorney fees.
Motion carried unanimously.
32.
MOTION TO RECESS: There was a motion by Dr. Ward and seconded by Ms. Sams
that we recess the board meeting for Scott County School District Finance Corporation
Meeting.
Motion carried unanimously.
33.
SCOTT COUNTY SCHOOL DISTRICT FINANCE CORPORATION MEETING:
a.
CALL TO ORDER: The meeting was called to order by President Dr. Roger
Ward.
b.
APPROVE MINUTES FROM LAST MEETING:
There was a motion by Mr. Conway and seconded by Mrs. Fryman that the Minutes
for the May 7, 2013 Scott County School District Finance Corporation Meeting be
approved as submitted.
Motion carried unanimously.
c.
APPROVE KENTUCKY TRANSPORTATION CABINET RIGHT-OF-WAY
OFFER FOR WESTERN ELEMENTARY PROPERTY – US 460
RECONSTRUCTION: There was a motion by Mr. Conway and seconded by Ms.
Holbert that the Board approve the Right-of-Way offer from the Kentucky
Transportation Cabinet for the Western Elementary property in the total amount of
$10,200.00.

Authorize the Board President to execute the MEMORANDUM OF
UNDERSTANDING, Item #: 07-212.00-SYP Parcel # 19 and the DEED OF
CONVEYANCE for Parcel No. 19 Tract A, B and C in consideration of $10,200.00 and
the Appraisal Waiver;



Authorize Board designee, Superintendent Putty, Maintenance Director Rexroat and
Facilities Director Luscher to act on the Board’s behalf and in completing all
documentation necessary to maintain forward progress of the US 460 Reconstruction
project;
Authorize the monies received to be transferred to the Scott County Board of
Education; and
Authorize payment of any attorney fees.
Motion carried unanimously.
d.
APPROVE KENTUCKY TRANSPORTATION CABINET RIGHT-OF-WAY
OFFER
FOR
ELKHORN
CROSSING
PROPERTY
–
US
460
RECONSTRUCTION: There was a motion by Mr. Conway and seconded by Ms.
Holbert that the Board approve the Right-of-Way offer from the Kentucky
Transportation Cabinet for the Elkhorn Crossing property in the total amount of
$26,050.00.





Authorize the Board Chair to execute the MEMORANDUM OF UNDERSTANDING,
Item #: 07-212.00-SYP Parcel # 11 and the DEED OF CONVEYANCE for Parcel No.
11 Tract A through Tract J in consideration of $26,050.00.
Authorize Board designee, Superintendent Putty, Maintenance Director Rexroat and
Facilities Director Luscher to act on the Board’s behalf and in completing all
documentation necessary to maintain forward progress of the US 460 Reconstruction
project;
Authorize the monies received to be transferred to the Scott County Board of
Education;
Authorize the Finance Director to establish an account of $2,000 to replace fencing
and roadway gravel; and
Authorize payment of any attorney fees.
Motion carried unanimously.
e.
34.
ADJOURN: Dr. Ward adjourned the Scott County School District Finance
Corporation meeting and reconvene back to the regular school board meeting.
SUPERINTENDENT’S REPORT: The Superintendent reported on the following:
A.
We are preparing for the opening of a new school and it is coming along very
nice. Everything is coming together and it is very exciting.
B.
There will be training for Board members on June 14th with Stu Silberman at 5:30
p.m. here in Conference Room B.
C.
Board members are invited to attend the Toyota bornlearning Academy news
conference on June 17th in Frankfort at State Capitol Rotunda at 1:00 p.m. Scott
County is a recipient of this grant. Toyota bornlearning Academy is in
partnership with The Governor’s Office of Early Childhood and the Cabinet for
Health and Family Services, Family Resource Centers.
D.
We had Redbook training on regulation changes for our administrators and
bookkeepers. We will have Redbook training for booster organizations and parent
organizations on June 25th at 6:00 p.m. at ECS. We need to have at least one
representative from each organization attend this important meeting.
E.
Superintendent Putty reminded board members to let Ann know ASAP if they
plan to attend the KSBA Summer Institute at Marriott Griffin Gate in Lexington
on July 12 and 13, 2013.
F.
We have a new principal at Garth Elementary, Suzy Armishaw. We will
introduce her at the next board meeting. Mrs. Armishaw is an excellent choice
and we are looking forward to work with her.
G.
H.
We love our new Talent Ed School Recruiter Program. It is user friendly and we
have had a large number of applicants for our posted vacancies. We have a lot of
people wanting to come to Scott County from other counties where they are
making more money.
It is an exciting time for new hires and all of our planning for next year. Teachers
do not have down time. They are doing a lot of training and working on
curriculum guides. There is a lot going on in our district.
35.
CLOSED SESSION: Chair Dr. Ward requested a motion to enter closed session pursuant
to KRS 61.810(1)(f) and KRS 158.150 for a discussion which might lead to the discipline
of a student. There was a motion by Ms. Sams and seconded by Mr. Conway to enter
into closed session.
Motion carried unanimously.
36.
RECONVENE INTO REGULAR SESSION: It was moved by Mr. Conway and
seconded by Ms. Holbert that the Board come out of Closed Session to reconvene into
regular session.
Motion carried unanimously.
37.
ADJOURNMENT: There being no further business to discuss, it was moved by Mr.
Conway and seconded by Mrs. Fryman that the meeting be adjourned.
Motion carried unanimously.
Chairman, Board of Education
Secretary, Board of Education