ORGANIZATION CHART – PRINCIPAL’S OFFICE
1
OFFICE STAFF
Qualification
UG
PG
Sr.No.
Name of the Staff
1
Shri Abhijit Bhawanrao
Bhonsle
Shri Dattatraya
Anantrao Jadhav
Adm. Officer
B.Com
Higher Grade
Stenographer
3
Mrs Sangita
Sudhirsingh Chauhan
Finance and
Account Officer
4
Shri Ajay Jagannath
Mate
Office Supdt.
5
Shri Yuvaraj Hiraman
Patil
Head Clerk
6
Shri Arun Krishnaji
Chincholkar
Head Clerk
7
Shri Nandkishor Suresh
Gajmal
Upper Division
Clerk
8
Shri Arun Keshav
Chopne
Store Keeper
9
Shri Mahesh Dattatraya
Bhalerao
Upper Division
Clerk
10
Shri Shripad
Laxmanrao Kulkarni
Upper Division
Clerk
11
Shri Dashrath Vitthal
Kalwankar
Upper Division
Clerk
12
Shri Vilas Shivaji
Liman
Lower Division
Clerk
S.S.C., P.D. Science
(II), Typing - English
60 wpm, Shorthand English 130 wpm.
B.Com (II),
M.Com.(II)
Certificate course in
Office Automation
H.S.C.-Pass, Steno -Marathi 100 wpm,
B.Com. (II), MSCIT,
Typing - Marathi 40
wpm, English 50
wpm
B.Com. (III), Labor
-Low –Appr, Typing English 40 wpm,
MSCIT
B.Com.(II), Typing -English, Marathi 40
wpm, MSCIT
H.S.C.-Pass,
-B.Com.(II),
Certificate course MS
Office, Office-97,
Typing - English 30
wpm, MSCIT
S.S.C.-Pass, ITI &
-NCTVT – MMCP,
MSCIT
B. Com.(II),
-LL.B.(II), Certificat
course in Tally
Accounting, Office
Automation, MSCIT
B. Com. (II),
-Certificate course in
Office Automation,
MSCIT
B.A. (II), Typing -English 30 wpm,
Certificate course in
MS Office, Office-97,
MSCIT
B.A. (III), MSCIT
--
2
Designation
MPM. –
Appr
--
2
Sr.No.
Name of the Staff
Designation
13
Shri Mahesh Sudam
Bathe
Lower Division
Clerk
14
Shri Milind Tukaram
Gujar
Shri Yuvaraj Hanumant
Pasalkar
Shri Sambhaji
Balasaheb Tapkir
Lower Division
Clerk
Lower Division
Clerk
Lower Division
Clerk
17
Shri Subhash Dadaram
Diwate
Lower Division
Clerk
18
Ms. Ratnaprabha Kailas
Rajgurav
Shri Tushar Jalinder
Jagtap
Lower Division
Clerk
Lower Division
Clerk
Shri Laxman Krishna
Nalawade
Ms Sampada Vasudev
Agavekar
Lower Division
Clerk
Accounts Clerk
Shri Amol Sadashiv
Khutale
Shri Balasaheb
Pandurang Jagdale
Shri Rajan Kacharu
Kshirsagar
Shri Tukaram Shrimant
Sanas
Lower Division
Clerk
Xerox Machine
Operator
Electrician
Shri Pralhad
Ramchandra Kasure
Shri Anna Haribhau
Lavhe
Shri Anup Sudharshan
Pardeshi
Driver
29
Shri Bapu Baban
Tanpure
30
Shri Ramesh Gajanan
Shelar
31
Shri Ashok Himmatrao
Patil
Auto Rikshow
Driver cum
Attendant
Xerox Machine
Operator cum
Attendant
Attendant
15
16
19
20
21
22
23
24
25
26
27
28
Driver-cum-Lab.
Asstt.
Driver
Driver
Qualification
UG
B.Com.(II),Certificate
course in Office
Automation and
Financial Accounting,
G.D.C.&A.
B.Com (III), MSCIT
PG
--
--
B.Com, Tally Course,
MSCIT, Tally-ERP-9
B.Com.(II), TypingEnglish 50wpm,
Shorthand - 80 wpm
B.Com, ,Certificate
course Adv. Financial
Accounting Tally
B.Com, MSCIT
M.ComAppr
--
B.Com, Certificate
Course in Financial
Accountancy
B.Com (II), GDCA,
MSCIT
B.Com, Diploma in
Computer Science,
Tally 9 ERP,
Diploma in IT
H.S.C.-Pass, ITI –
Welder, B.A.
S.S.C.-Pass
M.Com (II)
IX-Pass, Certificate
course in Wiremen
S.S.C. Fail, Heavy
Goods Vehicle
Licence
XI-Pass, Light Motar
(Tractor NT) Licence
IX-Fail, Light Motar
Car NT Licence
IX-Pass, Auto, Four
Vhelar Licence, Bus
Batch
IX-Fail
--
S.S.C.-Pass
--
S.S.C.-Pass
--
--
M.Com (II)
M.Com
(III)
--
---
--
----
--
3
Sr.No.
32
Name of the Staff
Designation
Shri Sandip Krushana
Injar
Shri Sachin Mohan
Waghmare
Attendant
Attendant
Attendant
37
Shri Sunil Ananda Mali
Shri Harshal Janardhan
Mallav
Shri Ramkaran
Sunehara Puwal
Shri B G Mandalekar
38
Shri R S Amolik
33
34
35
36
Attendant
Sweeper
General
Employee
General
Employee
Qualification
UG
S.S.C.-Pass, H.S.C.
Fail, MSCIT
H.S.C.-Pass,
Certificate course in
Information Tech.
VIII-Fail
S.S.C.-Pass, H.S.C.Appr
VIII-Pass
PG
---
----
III-Pass
IV-Pass
~~~~~~~
4
Distribution of Work
Sr.
Name &
No.
Designation
1 Shri A B Bhonsle
Administrative
Officer
Distribution of Work
1.
2.
3.
4.
5.
2
Shri D A Jadhav
Higher Grade
Stenographer
3
Smt S S Chauhan
Finance and
Accounts Officer
Overall supervision and co-ordination of all office work.
Planning of Administrative work
Correspondence with AISSM Society – Parent Inst.
Correspondence with AICTE, University & Govt.
Co-ordination and supervision of institute level & CAP
Admissions
6. Co-ordination and supervision University Examinations
7. Co-ordination of various entrance examination
8. Co-ordination of College functions & Gymkhana activity
Any other work entrusted by the Management & Principal
1. Dictation.
2. All Typing Work (College & Society)
3. To attend various meetings & preparation of proceeding
4. Preparation of Minutes of meeting
Any other work entrusted by the Management & Principal
1. Overall Supervision of all Bank Transactions & Accounts
Section.
2. Correspondence with AISSM Society.
3. Preparation & Submission of Fee proposal to Shikshan Shulka
Samiti.
4. Finalization of College, Exam, Treasury Accounts, Receipt &
Payment, Income Expenditure A/c & Balance Sheet.
5. Income Tax related work
6. Preparation of Budget
7. Fees Collection
8. Data entry in Tally
9. Bank reconciliation
10. Audit : 1)Internal 2) Statutory
11. All salary related work
12. Pay fixation work
13. ARC related work
14. Supervision of Stationery Store & Scholarship Section
15. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Management & Principal
4
Shri A J Mate
1. Overall co-ordination of Establishment section
5
Office
Superintendent
5
Shri Y H Patil
Head Clerk
6
Shri A K
2. Preparation & Approval of staff requirement
3. Maintaining of roster & recruitment of teaching and nonteaching staff
4. Conducting of Interviews
5. Co-ordination of teachers approval process
6. Maintaining of all staff personal files
7. Teaching and Non-teaching staff increment
8. Teaching & Non-teaching staff promotion
9. Pay fixation work
10. Co-ordination and Maintenance of ACR of teaching and nonteaching staff
11. Filling online application forms of University affiliation,
continuation of AICTE & DTE approval, introduction of new
courses, additional courses, etc
12. Filling online application forms of NBA and related
correspondence
13. Preparation of reports of LIC, AICTE, DTE, inspection
committee visits
14. Arrange various committees meeting i.e. LMC, Governing
Body, etc
15. All correspondence related to sending staff information to
AICTE, DTE, University, NTMIS, Society, etc
16. Correspondence with AISSM Society
17. Work related to Foreign Collaboration (Staffordshire
University)
18. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Management & Principal
1. Checking of musters of all departments
2. Overall supervision and checking of leave record of all teaching
and non-teaching staff
3. Maintaining the leave record of office
4. Writing and maintaining Service Books of all teaching and nonteaching staff
5. Processing of long leave application like Earned leave, Medical
leave, Half pay leave, Maternity leave and Extra ordinary leave
etc. of staff member
6. Checking of vacation slots of vacational Teaching and Nonteaching Staff
7. Overall Co-ordination & Maintenance of College vehicles
8. Overall supervision of cleaning services
9. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Principal & Adm Officer
1. Overall co-ordination and supervision of material purchase section
6
Chincholkar
Head Clerk
7
Shri N S
Gajmal Upper
Division Clerk
8
Shri A K
Chopne
Storekeeper
2. Co-ordination of repairing and maintenance of equipment of
department and office
3. Co-ordination of annual maintenance contract of selected material of
department and office
4. Maintaining the central dead stock, office dead stock and
consumable register
5. Getting the purchase requirement from the respective department
6. Preparation of requirement list for presentation to management
approval
7. Preparation of central purchase requirement
8. Uploading the requirement list on the College website
9. Preparation of advertisement
10. Opening of quotations & preparation of comparative statement
11. Preparation of files of purchase committee meeting
12. Preparation of minutes of purchase committee meeting
13. Preparation and issue of purchase order
14. Receiving and checking the material supplied by supplier
15. Passing of bills for purchase of material
16. Checking of files of functions organized by College
Any other work entrusted by the Principal & Adm Officer
1. Maintaining of Invitation files
2. Work related to joining of new staff
3. Maintaining staff no dues files
4. Typing of Marathi and English general office letters
5. Co-ordination of Society and University annual reports
6. Maintaining Employment Exchange Information record files
7. Preparation of Experience Certificate, Address Certificate, Relieving
Certificate, etc
8. Preparation of various information of AICTE, DTE, Jt DTE, UOP
and Society
9. Assist in Filling the online application Form for Continuation /
Introduction of New Courses, NBA work
10. Assist Office Supdt. in the day to day work related to establishment
section
11. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Principal & Adm Officer
1. Taking requirement of stationery & cleaning material from
department & office
2. Preparation of purchase order of all type of material
3. Preparation of printing requirement of stationery to be printed of
office, department and students
4. Issue of stationery to office, department& students
5. Sale of admission forms
6. Sale of stationery to students
7. Co-ordination of printing work of various events organize by College
8. Maintaining of consumable registers of stationery stores
9. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Principal, Adm Officer & FAO
7
9
Shri M D
Bhalerao
Upper
Division Clerk
10
Shri S L
Kulkarni
Upper
Division Clerk
1.
2.
3.
4.
Overall supervision student section
Planning of Admission & Examination work
Correspondence with University & DTE, PNS.
Supervision and co-ordination of all work related to Admissions,
University & College Examinations
5. Preparation of all Notices, Roll call list, merit list, etc
6. FE & SE (Direct) online admission & eligibility work
7. Information & Communication with Visitors, Parents
& Students
8. Organizing Students Medical Checkup Camp
9. Support to ARC Centre
10. Merit List Verification & Approval with DTE Pune,
DTE, PNS Mumbai
11. Planning & conduct of AIEEE, GATE, JEE, MHCET Examination
12. Transcript & Students education verification work
13. Checking of Transfer Certificate
14. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Principal & Adm Officer
1. FE & SE Direct Admission & Institute Level Admission work
2. Verification & Receiving Original Document , Admission form &
Eligibility form
3. FE, SE Direct & ME Merit List Verification & Approval from Joint
DTE,Pune, DTE, Mumbai, PNS
4. Assist in admission process of SE to BE Admission
5. Assist in preparation of provision Roll Call & Final Roll Call List
6. Preparation of branch-wise admission Cut off list of FE and SE
(Direct)
7. Remittance of various University charges to University.
8. Preparation & issue of Transfer Certificate.
9. Filling of online eligibility data of students & submission of fees
10. Preparation General Admission Register
11. AICTE student data entry
12. Statistical Information to Govt., AICTE, University, DTE, PNS,
SSS, Police, etc
13. Admission Cancellation & Refund process
14. Maintenance of Original Document register & issue of documents
to students.
15. Preparation & issue Bonafide, fees, character certificate, etc
16. Issue of ST and Railway Concession (Long & Local journey).
Preparation of Railway concession statement
17. Assist to Medical checkup Camp of FE & SE Direct Student
18. Work related to all college function i.e. Shivanjali, Engineering
Today, etc.
Any other work entrusted by the Principal, Adm Officer & Section
Incharge
8
11
Shri D V
Kalvankar
Upper Division
Clerk
12
Shri V S Liman
Lower Division
Clerk
13
Shri M S Bathe
Lower Division
Clerk
14
Shri M T Gujar
Lower Division
Clerk
1.
2.
3.
4.
5.
6.
General Register
Checking of Exam. Forms
Distribution of Mark-Statement
Distribution of Admit Card
Attending to enquiries of students
Assist in conduct of AIEEE, GATE, JEE, MHCET
Examination
7. Typing work of student section
Any other work entrusted by the Principal, Adm Officer &
Section Incharge
1. Co-ordination & supervision of civil work
2. Assist purchase section
3. Typing work of purchase section
4. Assist in supervision of cleaning work
Any other work entrusted by the Principal, Adm Officer &
Section Incharge
1. Assist in preparation of proposal of Shikshan Shulka
Samiti
2. Audit : 1)Internal 2) Statutory
3. Preparation of Society Submission
4. Data entry in Tally
5. Assist in Income tax work
6. Collection of Fees
7. Maintenance of University Exam Account
8. Payment of advances & settlement
9. Substitute as a Cashier
Any other work entrusted by the Principal & FAO
1. Preparation and display of reserve categories & EBC
notices.
2. Collection & verification of all reserved categories forms
and EBC concession forms
3. Preparation of proposals
4. Submission of proposal of all reserved categories to
Samaj Kalyan Office, DTE, Adiwasi Vikas Prakalp,
Society office.
5. Follow-up with concerned department
6. Preparation of cheques of Scholarship/Freeship amount to
be disburse to students
7. Disbursement of Scholarship & Freeship amount to
student
Any other work entrusted by the Principal, Adm Officer &
FAO
9
15
Shri Y H Pasalkar
Lower Division
Clerk
16
Shri S B Tapkir
Lower Division
Clerk
17
Shri S D Diwate
Lower Division
Clerk
1. Assist in preparation of proposal of Shikshan Shulka
Samiti
2. Audit : 1)Internal 2) Statutory
3. Maintenance of Cash-book
4. Preparation of Society Submission
5. Forwarding of information through internet as per
requirement of society & bank
6. Printing of Cheques
7. Data entry in Tally
8. Preparation of EPF Statement & GIS Statement
9. Collection of Fees
10. Refund of Caution Money Deposit
11. Remittance of various fees to University
12. Maintenance of University Exam Account
13. Handling of Petty Cash
14. ARC related work
15. Payment of advances & settlement
16. Substitute as a Cashier
17. Work related to all college function i.e. Shivanjali,
Engineering Today, etc.
Any other work entrusted by the Principal & FAO
1. EPABX operator
2. Co-ordination of all advertisement
3. Maintenance & record of CD and album
4. Checking of office e-mails
5. Attending the queries of visitors
6. Office typing work
Any other work entrusted by the Principal & FAO
1. Assist in admission related work
2. Assist in Students Medical Checkup camp
3. All Examination related work of T.E. & B.E. like
verification & collection of examination form, preparation
of seat no & summary list, verification & collection of
revaluation forms.
4. Submission of all forms to University
5. Co-ordination of T.E. & B.E. practical and oral
examination work
6. Assist in University theory examination
7. Assist in conduct of AIEEE, GATE, JEE, MHCET
Examination
8. Assist in Transcript & Students education verification
work
9. Work related to all college function i.e. Shivanjali,
Engineering Today, etc.
Any other work entrusted by the Principal & Adm Officer
10
18
Ms R K Rajgurav
Lower Division
Clerk
19
Shri T J Jagtap
Lower Division
Clerk
1. ME Admission work
2. Verification & Receiving Original Document , Admission
form & Eligibility form
3. FE, SE Direct & ME Merit List Verification & Approval
from Joint DTE,Pune, DTE, Mumbai, PNS
4. Assist in admission process of SE to BE Admission
5. Assist in preparation of provision Roll Call & Final Roll
Call List
6. Filling of online eligibility data of students & submission
of fees
7. Preparation General Admission Register
8. AICTE student data entry
9. Statistical Information to Govt., AICTE, University, DTE,
PNS, SSS, Police, etc
10. Maintenance of Original Document register & issue of
documents to students.
11. Assist to Medical checkup Camp of FE & SE Direct
Student
12. Work related to all college function i.e. Shivanjali,
Engineering Today, etc.
Any other work entrusted by the Principal, Adm Officer &
Section Incharge
1. Assist in admission related work
2. Assist in Students Medical Checkup camp
3. All Examination related work of F.E. & S.E. like
verification & collection of examination form, preparation
seat no & summary list, verification & collection of
revaluation forms.
4. Submission of all forms to University
5. Co-ordination of T.E. & B.E. practical and oral
examination work
6. Assist in University theory examination
7. Assist in conduct of AIEEE, GATE, JEE, MHCET
Examination
8. Assist in Transcript & Students education verification
work
9. Work related to all college function i.e. Shivanjali,
Engineering Today, etc.
Any other work entrusted by the Principal & Adm Officer
11
20
Shri L K Nalawade
Lower Division
Clerk
21
Ms S V Agavekar
Accounts Clerk
22
Shri A S Khutale
1. Assist in maintaining the central dead stock, office dead
stock and consumable register
2. Passing of bills of material purchase
3. Preparation of weekly purchase order statement &
material bills statement for submission to society
4. Maintaining duplicate keys of cup boards, tables, etc
5. Preparation of pending bills list as per society requirement
6. Opening of quotation & preparation of comparative
statement
7. Handling of fax machine
8. Assist in preparation & checking of files of functions
organized by College
9. Issue of gate pass
10. Prepartion the purchase indent of office
Any other work entrusted by the Principal, Adm Officer &
Section Incharge
1. Assist in preparation of proposal of Shikshan Shulka
Samiti
2. Audit : 1)Internal 2) Statutory
3. Collection of Fees & depositing the same in bank
4. All Cash Receipts
5. Preparation of Income Tax Challans, Prof.Tax Challans &
Remittance to respective authorities
6. Substitute as a Cashier
7. Preparation of Fees Register
8. Bank related work
9. Bank reconciliation
10. Preparation of Salary Certificate
11. Annual Gross Salary Statement
12. Data entry of Receipts
13. Payment of Exam advances & Settlement
Any other work entrusted by the Principal & FAO
1. All work related to inward & outward
2. Typing work given by Principal & Adm Officer
3. Arrangement of refreshment & tea for office guest &
meetings
4. Preparation of ADC meeting & maintain minutes file
5. Work related to all college function i.e. Shivanjali,
Engineering Today, etc.
Any other work entrusted by the Principal, Adm Officer &
Section Incharge
~~~~~~~
12
SPECIAL FEATURES
1.
PAY FIXATION
Pay fixations of all Teaching & Non-Teaching staff is done as per VIth Pay
commission.
2.
EMPLOYEE PROVIDENT FUND
Employees Provident fund Scheme 1952 is implemented by the Society in our College
All the members of Teaching & Non-teaching staff are aware about different types of
provisions made under EPF scheme like.
1. Maximum limit of monthly subscription is 12% of basic+DA or Rs.780/whichever is lowest.
2. Information about purposes and advances against EPF.
3. Information about facility of nomination.
4. Proposal of final withdrawals of retiring staff is sent to concerned authority one
month prior to the date of retirement.
5. Online facility to view details of EPF account is available on EPF website.
3.
MONTHLY SALARY
Monthly salary is credited to personal savings Bank A/Cs of staff, normally within
first five to ten days of the month.
4.
SERVICE BOOKS / PERSONAL FILES
Service books and Personal Files are updated from time to time. This helps the
employees to know their increment details & leave record.
5.
FESTIVAL ADVANCE
Festival advance during diwali is given to all teaching and non-teaching employees as
per Soceity norms.
6.
CREDIT SOCIETY FACILITY
The confirm teaching and non-teaching staff can become member of the credit society.
Credit society provide loan upto Rs.2,00,000/- to its members on reducing interest rate
of 10.8% . The credit society also provide emergency loan of Rs.15000/-. Every year
credit society gives dividend to its members.
7.
GROUP INSURANCE SCHEME
Group Insurance Scheme is implemented in the College.
~~~~~~~~~
13
Salient features of the services provided to the students
by the college office
S.No.
1
Name of the
Section
General Section
Salient Features
2
Scholarship Section
Concession in fees is given to the students at the time of
admission who belong to S.C./S.T./D.T.N.T./S.B.C. Categories
as per Govt. of Maharashtra rules.
EBC scheme is implemented as per Government rules. 50% fees
is given by the Government and same is immediately paid to
students by College. Ex-Servicemen and various other social
organizations benefits are given to students.
Students having financial problem are given the facility to pay
their fees in two installments.
3
Admission Section
Process of Computerization of Admission Process is going on.
At present the manual process is effectively implemented.
Following activities are done:
1. Admission register
2. Class wise Roll No list
3. Branch-wise admission details
4. Merit list
4
Examination
Section
Procedure of verification, accepting examination fees and
preparation of statement, seat number list, summary of students
who have filled in their examination forms is completed as per
University procedure within given time.
Checking and Acceptance of fees from students for verification
of marks and revaluation of answer books is completed as per
University procedure within given time.
Distribution of mark sheets to students is done within one hour
after declaration of results.
5
Relation with the
students
The administrative staff is caution by good behavior and has
maintained healthy relations with the students community.
Bonafide Certificates and other Certificates are issued on same
day or next day.
Transfer / Leaving Certificates are issued within four days
Railway / bus / S.T. Concessions are issued on same day or next
day.
Certified True Copies of Documents are made available
immediately free of cost.
14
6
Students involved
in Earn & Learn
Scheme
Those students who are needy and deserve encouragement are
allowed to work in the college office, library and department
under ‘Earn and Learn Scheme.
Earn & Learn Scheme of Pune University is implemented by the
College. Every year nearly 25-30 students work under the
scheme. Member of the teaching staff is In-charge of the
scheme
~~~~~~~~~
15
Computerization of Administrative work and Administrative Procedure
The College office is fully computerized having 17 computers of latest version and 13
printers (11 Laser Printer + Photocopy), office is having two Photocopy machine. All the
computers are supported by Quick Heal Antivirus software. Four computers are having
Marathi software. Anybody can avail data of any computer to get print on Photocopy machine
also. Photo copy facility is provided to all departments as well as students.
We are having internet facility available on our server and all office computers. We
have our web page on our website www.aissmscoe.com. We use this to display our notices,
exam time tables, recruitment, purchase tenders, etc i.e. various activities notices, important
events & web page feed back is taken.
Out Account department is using Tally ERP software for accounting work. Our
College was establish in 1992 and has build good reputation in academics, sports and cultural
areas and hence our admission are full every year except in few branches. Every care is taken
by each section of office to provide excellent service to students, parents, teaching and nonteaching staff and visitors.
~~~~~~~~~
16
PROCEDURE FOR MAINTAINING INWARD REGISTER
1.
Letters received in the name of Principal of the college are opened by the Adm Officer
of the college with necessary remaks sent to the concerned Department/Section.
2.
All the letters duly earmarked are sent for information of Principal.
3.
Ensuring the signatures of Principal, Inward No is given to each letter / Circular /
Govt. Resolution etc.
4.
Letters are sent to the concerned Department/Section as earmarked by the Adm Officer
through the Local Delivery Book maintained by the college.
PROCEDURE OF OUTWARD REGISTER
Letters received from various departments/Sections for dispatch, are recorded in the
OUTWARD REGISTER and is sent to the addressee after sticking necessary postage.
Letters, which are important and intended to be sent by Hand, are sent through college class
IV staff. All correspondence with Society is sent through Local Delivery Book and by hand
through Class IV.
~~~~~~~~~
17
SCHOLARSHIP SECTION
PROCEDURE FOR DISBURSEMENT OF SCHOLARSHIPS/ FREESHIPS GIVEN TO
STUDENTS EVERY YEAR
1.
Procedure for disbursing Scholarships /Freeships takes place right from the
beginning of the admission schedule.
2.
Fee Concession is given to the students as per rules of Govt. of India and Govt. of
Maharashtra at the time of admission.
3.
Scholarship /Freeship forms are filled by students through online process for which
the detailed notice is displayed on various Notice Boards viz.
Library,
Scholarship Notice Board and department notice board.
4.
At the end of September, all statements for various concessions ( i.e. G.O.I.
Scholarship /Freeship /E.B.C. /P.T.C. /S.T.C. etc.) are forwarded to concerned
authorities online and hard copy is submitted to them for approval.
5.
The Scholarship/Freeship amount is directly transferred by Social Welfare
Department to College account and students account as per respective categories.
6.
College also provide EBC concessions to student. The forms are collected and
verified by the College and submitted to Joint Director of Technical Education for
approval. After approval the amount is transferred to students account.
~~~~~~~~~
18
PROCEDURE FOR ISSUING TRANSFER CERTIFICATE
1.
Student requiring a Transfer Certificate is required to fill a prescribed form. The form
is available in the college office free of cost.
2.
Students are advised to obtain signatures from Library, Accounts and Concerned
department on the form for NO DUES REMARK and same is to be submitted along
with Photo copy of latest mark sheet, college admission fees receipt and receipt of
admission taken by student for higher study.
3.
We Prepare Transfer Certificate within 4 working days with necessary entries.
4.
T.C. is issued to the student within 8 working days from the date of application and
signature of the student or in his absence authorized person’s signature is obtained on
carbon copy of T.C.
5.
T.C. Fee of Rs.100/- is required to be paid at the account section.
6.
The Duplicate T.C. is issued to the students if he gives application alongwith affidavit
on Rs.100/- stamp paper and pay charges of Rs.50/PROCEDURE FOR ISSUE OF LONG JOURNEY RAILWAY CONCESSION
1.
Issue a concession application form maintained by the college to the student after
verifying the permanent address of the student.
2.
Ask students to submit duly filled in concession form to the section.
3.
On same day Long Journey Railway Concession is issued to the student.
4.
The detail statement of issue of concession form is submitted to Railway
authorities along with office copy of concession book.
PROCEDURE FOR ISSUE OF LOCAL JOURNEY RAILWAY CONCESSION
1.
Issue a concession application form maintained by the college to the student after
verifying the address of the student.
2.
Ask students to submit duly filled in concession form to the section.
3.
On same day Local Journey Railway Concession is issued to the student.
4.
The detail statement of issue of concession form is submitted to Railway
authorities along with office copy of concession book.
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19
PROCEDURE FOR LEAVE
Various leaves are sanctioned to teaching and non-teaching staff as per rules laid down in
University of Pune statutes for teaching staff and Maharashtra Civil Service Rules (MCSR)
for non-teaching staff respectively. Printed application form is available for applying for
Casual and other type of leave. Each employee takes the leave with prior permission of the
concerned Head and finally sanctioned by Principal. In case of Casual leave three CL are
sanctioned at HOD level and above three are sanctioned by Principal.
Leave record of each staff member is recorded in Muster. These entries are duly recorded in
employee’s Service Book by every six months.
Sr. No.
1.
Types of Leave
Casual Leave
Days
8 Days – For Non Teaching during the Calendar Year.
15 Days – For Teaching during the Calendar Year.
2.
Earned Leave
30 Days – For Non vacational Non Teaching during the
Calendar Year.
3.
Half Pay Medical Leave
20 Days – For Teaching and Non-teaching during the
Calendar Year.
4.
Maternity Leave
180 Days.
5.
Vacation
70 days – for Teaching and Technical Non-teaching
during the Calendar Year.
6.
Study Leave
Study leave is granted for number of days which is
equal to maximum Rs.1.00 lakh of gross salary of
respective teaching and non-teaching staff for pursuing
higher studies.
~~~~~~~~~
20
PROCEDURE
(For Recruitment of Teaching Staff)
a)
Requirement of teaching staff is calculated as per the norms of AICTE / University of
Pune. The said requirement is approved by College Governing Body/Chairman.
b)
Distribution of posts as per reservation policy and the roster of number of teaching
staff required as per AICTE/University of Pune norms is checked by University of
Pune, reservation cell.
c)
All the vacant post of the teacher are widely advertised with particulars of minimum
and other qualifications, and emoluments. Reasonable time, is allowed to applicants to
submit their applications. (within 15 days)
d)
The date of meeting of the Selection Committee is fixed and call letter send to as to
allow the notice of FIFTEEN DAYS to EACH MEMBER AND THE CANDIDATES.
The particulars of each candidate called for interview, in consultation with the Head of
department / Principal of the college, are supplied to each member, so as to reach him
SEVEN DAYS BEFORE THE DATE OF MEETING.
e)
The Quorum to constitute a meeting of the selection committee is of eight members of
whom, one V.C. nominee, one B.C. nominee, one DTE nominee, three Subject Expert,
two Management representative and Principal.
f)
The selection committee interviews and adjudge the merits of each candidate in
accordance with the qualifications advertised and reports to the competent authority
the names arranged in order of merits giving reasons for the order of preference. If no
candidate is selected a nil report to that effect is made. The committee may
recommend only one name if others are not found suitable.
g)
The Management appoints the person selected by the selection committee as per the
merit and issues appointment orders.
h)
After the person joins his/her duties, a teacher approval form of University of Pune is
filled by him and the same is forwarded by the Office to the University of Pune for
approval.
i)
University of Pune grants approval to the appointment of teacher after verification of
required documents.
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21
QUALIFICATION, EXPERIENCE AND PAY SCALE AS PRESCRIBED BY AICTE
(FOR TEACHING STAFF)
Sr. No.
1
Level
PROFESSOR
Qualification
BE / B Tech and ME / M Tech in relevant
subject with First Class or equivalent either in
BE / B Tech or ME / M Tech
AND
PhD or equivalent, in appropriate discipline.
Post PhD publications and guiding PhD
students is highly desirable.
2
ASSOCIATE
PROFESSOR
and
TRAINING
AND
PLACEMENT
OFFICER
ASSOCIATE
PROFESSOR
(Humanities
and Sciences)
BE / B Tech and ME / M Tech in relevant
subject with First Class or equivalent either in
BE / B Tech or ME / M Tech
AND
PhD or equivalent, in appropriate discipline.
Post PhD publications and guiding PhD
students is highly desirable.
Good academic record with at least 55%
marks or, an equivalent CGPA at the
Master’s level and PhD degree in the
relevant subject
4
ASSISTANT
PROFESSOR
BE / B Tech and ME / M Tech in relevant
subject with First Class or equivalent either in
BE / B Tech or ME / M Tech
5
ASSISTANT
PROFESSOR
(Humanities
and Sciences)
6
LIBRARIAN
Good academic record with at least 55% marks
or, an equivalent CGPA at the Master’s degree
level, in the relevant subject from an Indian
University, or an equivalent degree from a
Foreign University, Besides fulfilling the above
qualifications, candidates should have cleared
the National Eligibility Test (NET) for
Lecturers conducted by the UGC, CSIR or
similar test accredited by the UGC
Master’s degree in Library Science /
Information Science / Documentation or an
equivalent professional degree with at least
55% of the marks or its equivalent CGPA and
consistently good academic record.
AND
Qualifying in the national level test conducted
for the purpose by the UGC or any other
agency approved by the UGC
3
Experience
Minimum of 10 years teaching and/or research
and/or industrial experience of which at least 5
years should be at the level of Associate Professor.
OR
Minimum of 13 years experience in teaching and/or
Research and/or Industry.
In case of research experience, good academic
record
and
books/research
paper
publications/IPR/patents record shall be required as
deemed fit by the expert members in Selection
Committee.
If the experience in industry is considered, the same
shall be at managerial level equivalent to Associate
Professor with active participation record in
devising/designing, planning, executing, analyzing,
quality control, innovating, training, technical
books/research paper publication/IPR/ patents, etc.
as deemed fit by the expert members in Selection
Committee.
Minimum of 5 years experience in teaching and/or
research and/or industry of which at least 2 years
shall be post PhD is desirable.
Pay Scale
Pay Band
of
Rs.3740067000 with
AGP of
Rs.10000/-
5 years experience in Teaching and / or Research
excluding the period spend for obtaining the degree
and has made some mark in the areas of
Scholarship as evidenced by quality of publication,
contribution to education innovation, design of new
courses and curricula
--
Pay Band
of
Rs.3740067000 with
AGP of
Rs.9000/Pay Band
of
Rs.1560039100 with
AGP of
Rs.6000/Pay Band
of
Rs.1560039100 with
AGP of
Rs.6000/-
--
--
Pay Band
of
Rs.3740067000 with
AGP of
Rs.9000/-
Pay Band
of
Rs.1560039100 with
AGP of
Rs.6000/-
~~~~~~~~
22
Procedure for Filling of Temporary Vacancy
Where vacancy of a teacher is to be filled in temporarily but not exceeding eleven month, the
recruitment of teachers is done through Society Staff Selection Committee consisting of
following members:
i)
The chairman of the Governing Body or his nominee.
ii)
The Principal of the college.
iii)
The head of the Department of the college in subject concerned.
iv)
One expert in the subject concerned nominated by the Chairman of the Governing
Body.
The Principal of the College shall be the Secretary of the committee.
The selection committee interviews and adjudge the merits of each candidate in accordance
with the qualifications and reports to the competent authority the names arranged in order of
merits.
The Management appoints the person selected by the selection committee as per the merit and
issues appointment orders.
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23
PROCEDURE FOR SENDING APPROVAL PROPOSAL
TO THE UNIVERSITY OF PUNE
(TEACHING STAFF)
1.
A Teacher who is appointed by following Selection Committee Procedures and joins
duty has to fill in a prescribed proforma for obtaining approval from the Pune
University.
2.
Teacher is requested to submit the proforma in duplicate and photo copies in two sets
of the documents mentioned below :a.
S.S.C. or equivalent Examination Certificate or Birth Date Certificate
b.
Degree Marksheet / Certificate
c.
Post-Graduate Degree Marksheet / Certificate
d.
NET-SET Examination Passing Certificate
e.
M. Phil /Ph.D. Certificate
f.
Certificate of change in Name
g.
Caste Certificate
h.
Caste Validity
h.
Non-Creamy-layer Certificate
i)
Previous approval letter from University, if any.
ii)
Experience Certificate
3.
College submits Approval form of concerned Teacher along with required documents,
copy of advertisement published in the newspaper, attendance sheet & selection
committee report duly singed by the members.
4.
University of Pune grants approval to the appointment of teacher after verification of
required documents.
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24
PROCEDURE OF MAINTAINING SERVICE BOOK OF EMPLOYEES

The office maintain service book of every employee who is appointed on probation.

The staff personal details, appointment & joining details, annual increment details,
leave record and any other specific achievement or punishment is recorded in the
service book.

Every six months the service book is updated. The staff member signature is taken on
the service book for the entries of joining of services, annual increments, fixation of
pay, etc.
~~~~~~~~~
PROCEDURE FOR ISSUE OF EXPERIENCE CERTIFICATE

The staff member who requires experience certificate applies for the same in writing
and forward the application to Office through HOD.

On receipt of the application the establishment section issue experience certificate to
the concerned staff within two days.
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25
PROCEDURE FOR DRAWING AND SETTLEMENT OF ADVANCE
 Approval of Principal on advance form is to be taken.
 Advance should be taken by concerned staff incharge of the respective
activity.
 If advance is taken for specific event, it should be settled within seven
days of the completion of event.
 If advance is taken for purchase of materials, it should be settled within
five days of the purchase. In case the purchase work is likely to be
delayed, the advance should be returned.
 The advance not settled within the stipulated period, will be recovered
from concerned staff salary, without any prior intimation.
 The requisition in standard format should be submitted for advances
above Rs 500/- ; at least seven days in advance.
 The advance above Rs 500/- will be given by cheque to concerned staff in
his name. In case of emergency the amount of advance may be increased
with the approval of Principal.
 Cash purchases should be done from the approved suppliers. It is essential
to have sales tax number on Bill /Invoice/Cash memo.
 Bills from unregistered dealers will not be accepted.
 Bill or receipt should be in the name of college.
 Bill or receipt should be signed by dealer / supplier.
 No scribbling on the bill or receipt.
 Bill should indicate the details of the materials / items purchased.
 As far as possible, purchase should be done in the same area, where
consumption occurs.
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26
PROCEDURE FOR ISSUE OF SALARY CERTIFICATE

The staff member who requires salary certificate applies for the same in writing and
forward the application to Office through HOD.

On receipt of the application the account section issue salary certificate to the
concerned staff within seven days.
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27