Enterprise Financial System: Implementation
nVision Manual for Online users
By
Rams Vadlamani
Enterprise Financial System: Implementation
TABLE OF CONTENTS
Topic
Introduction
Accessing Peoplesoft nVision Online
Run a Report on Demand
Accessing the Report Manager
Alternate Way Accessing the Reports in Report Manager - Explorer
Alternate Way Accessing the Reports in Report Manager - Administration
Report Drilldown Functionality
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Enterprise Financial System: Implementation
Introduction
This document will explain the different aspects associated with running nVision reports via the web, including
accessing reports and Performing Drill Downs.
Accessing PeopleSoft nVision Online
PeopleSoft Portal is the main web site for accessing all of the PeopleSoft applications. It also provides links to
PeopleSoft training tutorials, training documentation, various forms, processes, supporting information. Users
should review Portal information frequently for updates regarding the PeopleSoft application suite, process
changes, and new forms.
TIP! - Be sure to review the information on the PeopleSoft Portal regularly for updates and new functionality that
is available!
Navigation: Launch Internet Explorer  Go to The Internet
Page: www.umn.edu/cco > Enter your enterprise user and password
The first step to accessing PeopleSoft Financials is navigating to the PeopleSoft Portal via the UMN CCO
website.
PeopleSoft
Portal
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Step
Action
Description
1.
Launch Internet Explorer Application
This will launch Microsoft Internet Explorer
2.
Go to the UMN CCO Main page
Access the Central Computing Operations Page
3.
Click the link to “Enterprise Applications”
located on the left-hand side menu.
This will take you to the Page which lists
different Peoplesoft Environments.
Navigation: Launch Internet Explorer  Go to The Internet  PeopleSoft Portal Page:
At this point, you should be on CCO main Page From here, you can access the PeopleSoft Financials application.
Step
Action
Description
4.
Click the “Click Here for PeopleSoft
Financials” link.
This will connect you to the page with the link to
PeopleSoft Financials Instances.
5.
Click the “PeopleSoft Financials Instance”
link.
This will connect you to PeopleSoft Financials
desired Instance.
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Logging into PeopleSoft Financials
TIP: Do not
click on any of
the Language
options.
TIP: Your User
ID and Password
are case sensitive
Step
Action
Description
1.
Enter your User ID
The appropriate User ID for the person has to
be used.
2.
Password
The appropriate password has to be input for
the login.
3.
Click the “Sign In” Button
This button will log you into the production
PeopleSoft Financials suite.
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Run a Report on Demand (Regular Users)
PeopleSoft provides the ability to reports upon request via the web. Most of the users University of Minnesota
users will fall in to this bucket. This functionality is available for users that are authorized to access reports to
generate and view these reports on demand. This process will walk users through generating a financial report
on demand.
Navigation: PeopleSoft  HOME
‘Reporting Tools’
Step
1.
Action
Description
Click the Reporting Tools link.
This opens the “Reporting Tools” as shown
below.
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Navigation: HOME  REPORTING TOOLS
‘PS/nVision’
Step
2.
Action
Description
Click the PS/nVision link.
This opens the “PS/nVision” menu as
shown below.
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Navigation: HOME  REPORTING TOOLS  PS/nVISION
‘Define Report
Request’
Step
3.
Action
Description
Click the Define Report Request link.
This opens the “Define Report Request”
page as shown below. The Define Report
Request page is used to create and run
nVision reports within PeopleSoft.
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Navigation: HOME  REPORTING TOOLS  PS/nVISION  FIND AN EXISTING VALUE
‘Business Unit’
‘SEARCH’
Step
Action
Description
4.
Populate the Business Unit field.
The Business Unit field determines the legal
entity that this data is being reported upon.
5.
Click Search button
Search button, will list the names of all the
reports available to you. You can then
select the report name rather than needing
to remember the Report ID. The Report
Request Search Page is shown below
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Navigation:
HOME  REPORTING TOOLS  PS/nVISION  DEFINE REPORT REQUEST  nVISION REPORT
REQUEST
Note: Based on the User Roles the above shown Report ID list would change.
Step
6.
Action
Description
Select the Report ID
The Report ID field contains detailed
parameters about the report being run. The
Report Request is shown below.
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‘Click Scope and Delivery
Template Options’
The following is the information on the screen –
1. Report Title – This is a description of the report.
2. Layout – The layout is the template that determines what the report looks like and what
information it will include.
3. Report Date Selection
1. As of Reporting Date – This determines the period that the report is being run for. The
‘Specify’ option allows the user to enter the reporting date manually.
2. Tree As of Date – This defaults to “Use As of Reporting Date”. This should be left as
is.
4. Output Options
1. Type – The choices available here are “Web” and “File”. Please choose “Web” as this
will source the report to your Report Manager.
2. Format – The format should be left at “Microsoft Excel Files (*.xls), the other options
available is HTML.
Step
Action
Description
7.
Change As of Reporting Date
This determines the period that the report is
being run for
8.
Click Scope and Delivery Template Options
The link takes us to the nVision Web Output
Page as shown below
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“See page 22 for
created directory
structure”
“See Page 20 to understand
how the syntax here helps to
identify the instance that’s
created”
Scope
This field is optional – use it if you have chosen to use a scope with the specified
layout. ( Review the nVision Development Standards document to learn how to
define a scope)
Folder
The Root Folder in which specifies the directory in which to place the report
instance If you leave this field blank, PS/nVision will place the finished report in
the General Folder in Report Manager
Directory Template
Specifies the directory in which to place the report instance. If you leave this field
blank, PS/nVision will place the finished report in the default instance directory
specified in Configuration Manager. (Scope Variables can be used as defined in
the above screen shot)
File Template
Specifies the name of the worksheet file (instance) that is created when you run
the request. You can include PS/nVision Scope variables in the directory or file
template fields to dynamically create file and directory names at run time.
PS/nVision stores the report instances run with an .XLS or .HTM extension.
(Scope Variables can be used as defined in the above screen shot)
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Email Template
Specifies the email address(es), using scope variables, to which the report
instances should be sent when the report runs.
Description Template
This description will appear in the Report Manager.
Security Template
Default is Blank, can enter User ID’s or Variables to distribute the reports to
respective users Report Manager. (When the report is run, by default the out put is
posted to user’s Report Manager, also we can use multiple userid’s separated by
comma or even we can use “roles” to distribute for a set of users.)
8.
Click OK
This will take us back to Report Request
Page
8.
Click Save
This Saves the changes you made to the As
of Reporting Date & Scope and Delivery
Template Options
9.
Click on the Run Report tab.
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The Run Report button takes us to the
Process Scheduler Request page. This is
shown below.
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‘PSNT’
‘OK’
The above page is the Process Scheduler Request Page. The Process Scheduler sends the request for the report to
the server to generate the report.
Step
Action
Description
10.
Choose PSNT from the SERVER NAME drop down.
nVision reports are always run on PSNT
Server.
11.
Click on OK.
This takes us back to the nVision Report
Request page.
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Navigation:
HOME  REPORTING TOOLS  PS/nVISION  FIND AN EXISTING VALUE  nVISION REPORT REQUEST
‘Process
Monitor’
Once the request for the report has been submitted, you will want to access the Process Monitor to view the status
to know when your report is ready to view.
Step
12.0
Action
Description
Click on Process Monitor.
This takes us to the Process Monitor –
Process List page.
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Navigation
HOME  PEOPLETOOLS  PROCESS SCHEDULER  PROCESS MONITOR  PROCESS LIST
‘Success’
Please confirm that the Run Status on the Report that has been just run shows a status of ‘SUCCESS’.
TIP! You will need to click the REFRESH button in order for the status to update to a SUCCESS status.
NOTE! The Report that has been generated can be viewed as explained in “Accessing the Report Manager”
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Accessing the Report Manager
Report Manager is PeopleSoft functionality used to distribute and administer all the reports that the user is
authorized to view. Folders are provided to assist in organizing reports and in reducing the size of the report list.


The User can manage all the reports in their Report Manager; they can view, save and print the
reports that are active.
Reports will remain in the Report Manager for a period of 99 days.
The following explains the process of accessing the Report Manager to view a Report Output, for a particular
report, that has been previously run and sourced to the appropriate User.
Navigation: HOME
‘Reporting Tools’
Step
Action
Description
2.
Click the Reporting Tools link.
This opens the “Reporting Tools” as shown
below.
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Navigation: HOME  REPORTING TOOLS
‘Report Manager’
Step
Action
Description
3.
Click the Report Manager link.
This opens the “Report Manager” as shown below.
This will list both the Instances that were created by
Report Request “TEST” and Scope “ TEST_ACCO”
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Navigation: HOME  REPORTING TOOLS  REPORT MANAGER
Step
4.
Action
Description
Click on the Link “Test 10036 Equine Center” for
viewing the Income Statement for Dept 10036
This takes you to the new page where you have the
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TEST_10036.xls file link
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5.
Click on the Link “TEST_10036.xls”
Report Out Put
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This opens the Microsoft Excel Formatted
“Comparative Income Statement created for Dept
10036” in a new window
Enterprise Financial System: Implementation
Alternate Way Accessing the Reports in Report Manager
6.
Navigation: HOME  REPORTING TOOLS  REPORT MANAGER  EXPLORER TAB
TIP: If you are wondering how
these custom folders are created
under General Folder, Please see
page 12, Directory Name Template
syntax under nVision Web Out put
7.
Click the button that resembles a folder with a ‘+’
sign
General
This opens the ‘GENERAL’ folder to which the
Drilldowns and Other Self Run reports will be
sourced.
8.
Click the button that resembles a folder with a ‘+’
sign
Revenue STMT,
2007,
Period ,
10000 &
10036
This opens the links for ‘Comparative Revenue
Statement for Dept 10000’ and ‘Comparative
Revenue Statement for Dept 10036’ files
9.
Click TEST_10036.xls file link
This opens the same Microsoft Excel Formatted
‘Comparative Revenue Statement for Dept 10036’
as shown on page 21.
Note: If you already have Excel Open, make sure to have your Excel Window to be Active
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Report Out Put
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Alternate Way Accessing the Reports in Report Manager
HOME  REPORTING TOOLS  REPORT MANAGER  ADMINISTRATION TAB
“Administration”
Step
Action
Description
1.
Click the Administration Tab
This opens the Report Manager
Administration window as shown
above.
2.
Click the Details link.
This opens the page shown below
which contains the Report File link.
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Navigation: HOME  REPORTING TOOLS  REPORT MANAGER  REPORT FILE LIST
Step
Action
Description
3.
Click TEST_10036.xls file link
This opens the same Microsoft Excel
Formatted ‘Comparative Revenue
Statement for Dept 10036’ as shown
on page 21
4.
Report
The Excel Sheet which contains the
values, as shown below.
5.
These are the three ways the same output is accessed in
the Report Manager; Users can use either of these options
to view the report output.
Note: Under Distribution ID Type, you
can select User or Role.
But if for some reason the user decided to send this report
to other user/s after they run the report, they need not
modify security template and run again.
button and add the user id or
roles where it needs to be distributed.
Click the above shown
Report is sent to the users Report
Manager.
(We discourage downloading the
financial reports files to hard drive and
e-mail as its against SOX (Sarbanes
Oxley) & HIPPA Compliant)
Note: If you already have Excel Open, make sure to have your Excel Window to be Active
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Report Drilldown Functionality
When using Excel to view your PeopleSoft reports, you will notice that an additional Menu item will appear in
Microsoft Excel called, “nVisionDrill.” This menu item provides a link back to PeopleSoft that allows you to
generate a request to view additional details behind the cell data that you have selected. This functionality only
works while you are accessing Excel via PeopleSoft and are logged into PeopleSoft.
Step
1.
Action
Description
Click once on any cell that you wish to review
supporting details that defined that amount.
Please click on the D10 cell to drill down on
the 'Accounts Payable Consol Entry'
Amount in order to obtain information
regarding Account and Department.
2.
Please click on "nVisionDrill" to drill down.
The "nVisionDrill" on the Excel toolbar
provides the ability to drill down on the
chosen amounts.
3.
Click the "Drill" object from the toolbar.
This opens up a screen in PeopleSoft that
lists several drill options that can be chosen.
NOTE: DRILL CAN BE PERFORMED ONLY ON CELL
Note:
A. If nVisionDrill Menu item does not work, Please read the READ THIS.DOC in
K:\EFS-Phase2\Technical Team\Deliverables\Phase 1 Analysis\2 Technical
Architecture\nVision Strategy\Drill AddIn (or)
call the Help desk (AL) or Rams Vadlamani to Install DrillToPIA.xla on your PC
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Navigation: PEOPLESOFT  RUN DRILLDOWN
The Drilldown command in excel should automatically take you back to your PeopleSoft session, and launch the
‘RUN DRILLDOWN’ web page.
TIP: Type should
be ‘WEB’
Server name should
always be ‘PSNT’
The ‘Run Drilldown’ page gives several options by which the user can select what supporting details information
they wish to view.
Step
Action
Description
4.
Lets say we want to see the “Account by
Department” break down for the above selected
-$100
5.
Click the Run Drilldown that is shown to the right
side of the criteria “Account by department”
Once the ‘Run Drilldown’ button has been
selected, PeopleSoft will generate and post a
drilldown report in users Report Manager
with new details based on the criteria.
Navigation: PEOPLESOFT  REPORTING TOOLS  REPORT MANAGER  ADMINISTRATION TAB
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Refresh
Posted &
Details
TIP: Drilldown
versions of reports
have a prefix of
“DR” to distinguish
from being a report
without drilldown
The Report Drilldown that was run will show up in your Report Manager. Once the report shows a “Posted”
status, it is ready for the user to review.
Step
Action
Description
5.
Click the Refresh button.
Use the PeopleSoft ‘Refresh’ button (NOT
INTERNET EXPLORER REFRESH BUTTON!).
This refreshes the status of the Report. When the
Report Status says ‘Posted’ the report can be
viewed by following the step below.
10.
Click the DETAILS link next to the name of
the report with a prefix of ‘DR’ that is the
output of the drilldown.
This opens the drilldown page below.
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Navigation: PEOPLESOFT  REPORTING TOOLS  REPORT MANAGER  REPORT DETAIL
Step
Action
Description
11.
Click the Report Name link.
This will open the Microsoft Excel page
that has the drill down information.
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Navigation: Go to Microsoft Excel while remaining logged into PeopleSoft
This shows the results details of the drilldown details that the user requested.
Note: If you already have Excel Open, make sure to have your Excel Window to be Active
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Outstanding Issues Documentation
The following Issues were defined during analysis. <Identify any known or anticipated issues that we might face
when trying to address reporting needs>
Raised By
Issue
Date Needed
Resolution/Answer
Date
Completed
Document Change Control
Date
Author
Version
Change Reference
Created By
Date
Name: (Required)
Email address
Creation Date: (Required)
1/18/07
Rams Vadlamani
Vadla006@umn.edu
1/18/07
Reviewers
Name
Date
Team
Bill Decker
1/21/07
Reporting & Data Warehouse
Approved By
Date
Name: (Required)
Email address
Approval Date: (Required)
1/23/07
Bill Decker
Amin Qazi
w-deck@umn.edu
qazix004@umn.edu
1/23/07
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Resolved By