Commission for Florida Law Enforcement Accreditation, Inc.
3504 Lake Lynda Drive, Suite 380 ~ Orlando, FL 32817
(800) 558-0218 ~ (407) 897-2828 ~ Fax (407) 275-4174
MEMORANDUM
Date:
October 31, 2007
From:
CFA
Subject:
Change notice 4.0.11
The following revisions were approved by the Commission at the October 31,
2007 meeting. They are effective as of this date. Agencies have one year to
come in to compliance with new or amended standards.
www.flaccreditation.org
Review
methods
Standard
4.03 M
A directive requires successful completion of the
Florida Basic Recruit Training Program, or its
equivalent, prior to assignment in any capacity in
which a sworn member is allowed to carry a firearm
or is in any position to make an arrest.
Compliance keys
Written directive addressing
elements of the standard.
Documentation showing
members’ completion of minimum
state certification program prior to
assignment.
TEA and FTO assignment
documentation, if applicable.
Qty initial
Qty
reaccred
1
1
Sampling
Sampling
3YD
Sampling
Sampling
Assessor Guidelines
Sworn members participating in a
formal field training program under
a Temporary Employment
Authorization (TEA) are exempt
from this requirement.
Accreditation Manager Notes
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Change notice 4.0.11
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Standard
4.06 M
A.
B.
A directive requires that only firearms and
ammunition meeting agency approval are used
in the performance of duty. The directive shall
apply both on and off duty, and must address:
Review, inspection, and approval of all firearms
by a qualified firearms instructor or armorer,
prior to carrying;
I
A process to remove unsafe firearms; and
Maintaining a record on each firearm approved
by the agency for official use.
Qty
Compliance keys
Qty initial
reaccred
Written directive addressing
1
1
elements of the standard.
Documentation demonstrating
Sampling
inspection and approval of
Sampling
3YD
firearms.
List of authorized firearms and
1
1
ammunition, both on and off duty.
Request to carry a personal
Sampling
firearm, e.g., letter, memo, etc., if
Sampling
3YD
applicable.
Documentation demonstrating
Sampling
Sampling
removal of unsafe firearms.
3YD
Assessor Guidelines
I
C.
If an agency removes unsafe
firearms without documentation,
what is their process?
OR
Accreditation Manager Notes
Include firearms and ammunition used by
tactical team members.
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Standard
5.05 M A directive requires that auxiliary members
performing the same functions as full-time sworn
members receive equivalent in-service training, which
includes:
A.
Mandatory training classes as required by CJSTC;
B.
Annual demonstration of proficiency with firearms
authorized to carry;
C.
I
Assessor Guidelines
Interview training staff to
determine equivalent in-service
training.
Requirements for use of force
training topics are contained in
CJSTC Rule 11B-17-00212(14)
Annual use of force training;
D.
Annual Dart-Firing Stun Gun training in accordance
with Florida Statute;
E.
Biennial less-lethal weapon training (for weapons
other than the Dart-Firing Stun Gun); and
F.
Legal updates.
Qty
Compliance keys
Qty initial
reaccred
Written directive addressing
1
1
elements of the standard.
Curriculum schedule addressing
1
3YD
each bullet topic.
Proof of training for each element
Sampling
Sampling
of the standard.
3YD
CJSTC requirements.
1
1
Florida Statute.
1
1
Accreditation Manager Notes
FS 943.1717
Comparative Compliance Standard (bullets A
and D)
Change notice 4.0.07 06/07/06
CFA 3.0 – *5.05M
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Standard
A directive describes procedures used for each
element of the promotion process, which is job
related and nondiscriminatory.
Qty
Qty
Compliance keys
initial
reaccred
Written directive addressing
1
1
elements of the standard.
Documentation of job relatedness
1 each
1 each
and nondiscrimination.
Assessor Guidelines
15.01
CFA 3.0 – 15.01
October 31, 2007
Accreditation Manager Notes
Include sworn and civilian promotions.
Comparative Compliance Standard – files need
only prove compliance for civilian personnel.
Change notice 4.0.11 10/31/07
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Standard
17.12
A.
B.
C.
If an agency utilizes canines for narcotic
detection, a directive establishes an
accounting system for all training narcotics
used to include, at a minimum:
Procedures for the issuance and
disposition of narcotics used for canine
training, to include weight and presumptive
testing;
Security, storage, and accountability of
issued training narcotics when not in use;
A documented unannounced annual
inventory of narcotics used for canine
training is conducted as directed by the
agency’s CEO.
I
O, I
I
Qty
initial
Compliance keys
Written directive addressing elements of the
standard.
Documented issuance/disposition of agency issued
narcotics.
Annual inventory documentation.
Assessor Guidelines
1
Sampling
1
Inventory - The act or process of cataloging
through a full or partial accounting, as defined
by the agency, of the quantity of goods or
materials on hand.
Qty
Accreditation Manager Notes
reaccred
1
Random
sampling
3YD
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Standard
34.08 M
A.
B.
C.
D.
E.
F.
A directive establishes procedures for
preparing, processing, and maintaining
traffic citations in accordance with FS
316.650 and includes provisions for the
following:
Issuance of citation booklets;
Accountability for citations;
Secure storage;
Lost or stolen citations;
Voided citations; and
Periodic internal audits.
Compliance keys
Written directive addressing
elements of the standard.
Officer receipt for citation
booklet.
Completed transmittal forms.
Observation of citation
storage areas.
Documentation accounting
for lost or stolen citations.
Voided citation
documentation.
Audit documentation.
Qty
initial
Qty
reaccred
1
1
1
1
1
1
1
Assessor Guidelines
I
I
OS
Accreditation Manager Notes
Sampling
3YD
Sampling
3YD
Sampling
3YD
Sampling
3YD
1
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Standard
34.13 M
A.
B.
C.
If the agency uses a computerized central
records system, a directive establishes
procedures for:
A security system to safeguard against
unauthorized attempts to access, alter,
remove, disclose or destroy stored
information;
Computer files maintenance, backup, and
retention; and
An annual review to verify only authorized
members have access.
Compliance keys
Written directive addressing
elements of the standard.
Observation of computer
security system.
Qty
initial
Qty
reaccred
1
1
Assessor Guidelines
I, OS
I, OE
I
Assessor should review assessor
information included in 34.04.
Systems administrators may conduct
the review of the system.
Accreditation Manager Notes
Change notice 4.0.11 10/31/07
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Standard
36.02 M
A directive states that property custodians are
accountable for all property within their
control, and addresses the following, at a
minimum:
A.
An annual audit of the property function is
conducted by a member not routinely or
directly connected with control of property;
I
An unannounced annual inspection of
property storage areas is conducted as
directed by the agency’s CEO; and
I
B.
C.
An annual inventory of property is conducted
by the property custodian and a designee of
the CEO.
Compliance keys
Written directive addressing
elements of the standard.
Documentation of
inventories, inspections, and
audits.
CFA 3.0 – 36.02M
October 31, 2007
Qty initial
Qty
reaccred
1
1
1 each
3YD
Assessor Guidelines
Audit: The examination of records and
activities to ensure compliance with
established controls, policies, and
operational procedures.
This inspection does not necessarily
include the inventory of property,
which is addressed in bullet C.
Inventory: The act or process of
cataloging through a full or partial
accounting, as defined by the agency,
of the quantity of goods or materials
on hand.
Accreditation Manager Notes
Comparative Compliance Standard (Bullet C)
Change Notice 4.0.04 11/10/05
Change Notice 4.0.10 06/06/2007
Change Notice 4.0.11 10/31/07
Change notice 4.0.11
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Modified definition:
Inventory: The act or process of cataloging through a full accounting of the quantity of goods or materials
on hand, unless a standard specifically allows for a partial accounting. (Change notice 4.0.06 03/31/06,
Change notice 4.0.11 10/31/07)
October 31, 2007
Change notice 4.0.11
Page 9 of 7