CONSTRUCTION PROJECT
HEALTH & SAFETY FILE
Name of premises:
Project No:
Address:
Plinth
property
ref. no:*
Plinth site
plan key:*
Completion
date:
Brief description
of work carried
out (with specific
building name)

Please e-mail WSCC Property & Asset Management Records Team on
propertyrecords@westsussex.gov.uk for this information.
Form E555 (08/15)
1
HEALTH &
SAFETY FILE
WSCC
Property
Ref
WSCC
Premises
Project
Description
WSCC Project
No
2
NOTES
The designers and contractor for projects where there is only one contractor
working on the project, or Principal Designer on projects where there is more than
one contractor working on the project must complete form E555 Health and Safety
File for hand-over to the client at completion of the works.
The file must contain information about the current project that is likely to be
needed to ensure health and safety during any subsequent work such as
maintenance, cleaning, refurbishment or demolition. When preparing the health and
safety file, information on the following should be considered for inclusion:
a) A brief description of the work carried out;
b) Any hazards that have not been eliminated through the design and construction
processes, and how they have been addressed (e.g surveys or other information
concerning asbestos or contaminated land);
c) Key structural principles (e.g bracing, sources of substantial stored energy –
including pre-or post-tensioned members) and safe working loads for floors and
roofs;
d) Hazardous materials used (e.g lead paints and special coatings)
e) Information regarding the removal or dismantling of installed plant and
equipment (e.g any special arrangements for lifting such equipment);
f) Health and safety information about equipment provided for cleaning or
maintaining the structure;
g) The nature, location and markings of significant services, including underground
cables; gas supply equipment; fire-fighting services etc;
h) Information and as-built drawings of the building, its plant and equipment (e.g
the means of safe access to and from service voids and fire doors)
There should be enough detail to allow the likely risks to be identified and addressed
by those carrying out the work and be proportionate to those risks.
Complete each section page and attach it to the completed cover page.
If you do not consider that there is any need to complete a section, please state
'None' in that section.
If you consider that certain information not asked for should be included, please do
so and provide an explanation.
Forward the completed Health & Safety File in accordance with WSCC Building
Contract Directive (BCD 55).
3
DETAILS
Principal
Designer:
Name & contact
details
Other Designers:
Names & contact
details
Other Designers:
Names & contact
details
Other Designers:
Names & contact
details
Principal
Contractor
Name & contact
details
Signed:
Principal
Designer
Date handed over:
4
CONTENTS
SECTION
1
2
3
4
5
6
7
8
TITLE
RESIDUAL HAZARDS
Asbestos
Silica dust
Retained lead
Confined Spaces
Buried Surfaces
Fragile Roofs
Voids Remaining
Survey Documents
DESIGN of STRUCTURE
Wall
Floor
Foundations
Roof
Other Structural Element
Manufacturers Details
Foundation Details
Further information for future development or demolition of structure
MATERIAL HAZARDS
Special Coatings
Lead Base Paints
Materials Containing Small Particles / Fibres
Other Hazards
PLANT & EQUIPMENT
Statutory Examination
Preventative Maintenance
Shutdown / Isolation Requirements
Decommissioning / Dismantling / Disposal Procedures
Removal & Replacement Routes & Strategies
Lifting Arrangements
Access Arrangements
Environmental Issues
Emergency Procedures
Labelling Legends / Keys / Pipework colour coding
Manufacturer Details
Other Information
Enclosed Documents
CLEANING & MAINTENANCE EQUIPMENT
Architect’s External Building Envelope Cleaning Strategy
Internal / External Hazards & Risks
Built-in Access / Lifting Arrangements
Location of Rodding / Cleaning Points
UTILITIES
Utilities & Services
DRAWING SCHEDULE
Schedule
APPENDICES
5
Residual
Hazards
S
E
C
T
I
O
N
Should include any hazards that have not been eliminated through the design
and construction processes, and how they have been addressed (e.g. surveys
or other information concerning asbestos or contaminated land)
1
6
RESIDUAL HAZARDS
ASBESTOS – any that has been left in situ after project completion, so that the
asbestos register can be updated if applicable
Asbestos element
Appendix /
Location
Ref. (from original
Details
Ref.
asbestos register)
SILICA DUST – potential for and adverse effect
Location
Details
Appendix /
Ref.
RETAINED LEAD – potential adverse effect
Location
Details
Appendix /
Ref.
BURIED SERVICES – inc. electrical cables, gas pipes, communications cables,
water supply pipes, drainage & sewer systems
Appendix /
Service
Details
Ref.
7
FRAGILE ROOFS / ROOF ELEMENTS – inc. skylights, fragile roofing materials
Roof Location
Appendix /
Ref.
Details
VOIDS REMAINING – remaining after any demolition work
Void Location
Appendix /
Ref.
Details
OTHER – please specify
Location
Appendix /
Ref.
Details
SURVEY DOCUMENTS
Enclosed
Y
N
Document Title
Contaminated land survey
Soil survey
Geological survey
Hydrological survey
Archaeological survey
Environmental survey
M & E installation hazards
Refurbishment and demolition (R&D) asbestos survey.
Other (please specify)
8
Appendix /
Ref.
9
Design of
Structure
S
E
C
T
I
O
N
Should include key structural principles with cross
references to other
documents where applicable.
Include any references to product
literature, specifications etc
2
10
DESIGN OF STRUCTURE
Area
Max.
designed load
Point loading
Tensioned members
PrePost-
Wall
Floor
Foundations
Roof
Other
structural
element
(please
specify)
11
Bracing
details
Other details
Appendix
/ Ref.
Manufacturers Details where relevant
Appendix / Ref.
Foundation Details
Appendix / Ref.
12
Further information, as appropriate, for either the
future development or demolition of part or whole
of the structure
13
Appendix / Ref.
Material
Hazards
Hazardous materials only. If no known
hazardous materials used, this should be
stated. Does not include asbestos. Should
not repeat Section 1 above.
S
E
C
T
I
O
N
3
14
MATERIAL HAZARDS
SPECIAL COATINGS – include any material safety data sheets
Appendix
Y/N
Details
/ Ref.
Are there any
special coatings
which should not
be burned off?
LEAD-BASED PAINTS – include any material safety data sheets
Appendix
Y/N
Details
/ Ref.
Are there any
lead-based
paints used?
PARTICULATE MATERIALS – include any material safety data sheets
Appendix
Y/N
Details
/ Ref.
Are there any
materials that
emit small
particles or
fibres if moved?
OTHER HAZARDS (e.g. particularly hazardous adhesives) – any include material
safety data sheets
Appendix
Other Hazards
Details
/ Ref.
15
S
E
C
T
Plant &
I
Equipment O
This section should include information
regarding the removal or dismantling of
installed plant and equipment.
e.g. heating, ventilation, hot / cold water
service, energy supply, pumps,
generators, fixed lifting equipment,
fixed access arrangements etc.
Should include lists which cross-reference
To O&M manuals for full details.
N
4
16
PLANT & EQUIPMENT
PLANT & EQUIPMENT REQUIRING STATUTORY EXAMINATION - e.g. pressure
systems, lifting equipment
Appendix /
Name of Plant or Equipment
Summary of requirements
Ref.
PLANT & EQUIPMENT PLANNED PREVENTATIVE MAINTENANCE
REQUIREMENTS – e.g. manufacturer’s recommendations
Appendix /
Name of Plant or Equipment
Ref.
17
PLANT & EQUIPMENT SHUT DOWN / ISOLATION REQUIREMENTS – e.g. lockoff, capping off, de-pressurising etc. Including location of safety switches, valves
etc
Appendix /
Name of Plant & Equipment
Ref.
PLANT & EQUIPMENT DECOMMISSIONING / DISMANTLING / DISPOSAL
PROCEDURES
Appendix /
Name of Plant & Equipment
Ref.
18
PLANT & EQUIPMENT REMOVAL / REPLACEMENT ROUTES & STRATEGIES
Appendix /
Name of Plant & Equipment
Ref.
PLANT & EQUIPMENT BUILT-IN LIFTING ARRANGEMENTS – e.g. lifting
beams, eyebolts etc
Appendix /
Name of Plant & Equipment
Ref.
19
PLANT & EQUIPMENT ACCESS ARRANGEMENTS – e.g. anchorage points, fixed
ladders, ‘mansafe’ systems etc
Appendix /
Name of Plant & Equipment
Ref.
PLANT & EQUIPMENT ENVIRONMENTAL ISSUES – e.g. disposal of equipment or
residues etc
Appendix /
Name of Plant & Equipment
Ref.
20
PLANT & EQUIPMENT EMERGENCY PROCEDURES
Name of Plant & Equipment
Appendix /
Ref.
PLANT & EQUIPMENT EMERGENCY PROCEDURES LABELLING LEGENDS /
KEYS / PIPE WORK COLOUR CODING
Labelling Legends / Keys
Appendix /
Name of Plant & Equipment
/ Pipe Work Colour
Ref.
Coding?
21
PLANT & EQUIPMENT MANUFACTURER’S DETAILS
Name of Plant &
Contact Details Of
Details Of Spares
Appendix /
Equipment
Manufacturer
Catalogues etc
Ref.
PLANT & EQUIPMENT OTHER RELEVANT INFORMATION e.g. lifts, lightning
protection, burglar alarms
Name of Plant &
Appendix /
Other Information
Equipment
Ref.
22
ENCLOSED DOCUMENTS e.g. installation certificates, statutory examination
certificates
Enclosed
Document Title
Appendix / Ref.
Y
N
23
S
E
C
Cleaning & T
Maintenance I
Equipment O
N
This section should include Health and
Safety information about equipment
provided for cleaning or maintaining
the Structure.
May have to repeat information from
Section 4 above
24
5
CLEANING & MAINTENANCE EQUIPMENT
Designers External Building Envelope Access and Cleaning
Strategy
Appendix /
Ref.
Internal / External Hazards & Risks
Appendix /
Ref.
BUILT-IN ACCESS / LIFTING ARRANGEMENTS – e.g. at height & below ground
(cradles, fastening eyes, roof systems etc), including external features & atriums.
Built-in
Energy
Equipment
Loading
Safety
Testing
Appendix /
Isolation
Name
limitations
Devices
regime
Ref.
Points
(if fitted)
25
LOCATION OF RODDING / CLEANING POINTS
Equipment Name
Details
26
Appendix /
Ref.
Utilities
This section should include the
nature, location and markings of
significant services, including
underground cables, gas supply
equipment, fire fighting services etc.
S
E
C
T
I
O
N
6
27
UTILITIES
UTILITIES – e.g. gas, water, electricity, drains (foul / surface / interceptors etc), hydrants, fixed fire-fighting systems,
communications cabling, fire detection / alarm systems etc
Power
Location of
Location of
Capacity of
Colour coding
Utility &
measurements
Location
entry points &
internal
systems
of pipe-work &
Service
(i.e. voltage,
isolation
distribution
(e.g. volume)
cable systems
pressure etc)
Utility & Service
Drawing reference
28
Appendix / Ref.
Drawing
Schedule
A reference list only giving details of each
drawing and where it can be located.
S
E
C
T
I
O
N
7
29
DRAWING SCHEDULE
DRAWING SCHEDULE – e.g. as-built, as-installed, structure, fabric, landscape,
services, means of access to/from service voids, fire doors, compartmentation etc
Title
Drawing Ref.
30
S
E
C
T
Appendices I
O
N
8
31