Naval Aviation Maintenance Program for Central Technical
Publication Library
References:
1. OPNAV 4790.2G, Volume I, Chapter 14: Delineates that the
management of the CTPL is a function of Quality Assurance and
provides guidance on its use.
2. NA 00-25-100 (Naval Air System Command Technical Manual
Program): Provides detailed procedures for establishing and
operating the CTPL.
Objectives:
The Central Technical Publications Library (CTPL) Program:
a. Provides a central source of up-to-date information for
the use of all personnel in the performance of their work
b. Serves as an excellent source of reference information to
facilitate personnel training and individual improvement.
c. Ensures configuration management of technical data at the
activity level.
Background:
Technical publications (manuals) are essential in achieving system
and equipment effectiveness and readiness. For technical manuals to
be used in a Navy/Marine Corps fleet maintenance environment, its
information must be accurate, adequate in depth and scope of
coverage, clear in meaning, usable and complete. Due to the high
risk involved in aviation, the quality of the technical data
available to the technician directly impacts safety of flight,
safety of the individual maintainer in the workspace, and the
quality of maintenance performed.
Management of the CTPL is a function assigned to the Quality
Assurance Division of Navy/Marine Corps fleet units. CTPL is solely
responsible for the analysis of an activity's requirements,
procurement of documents, receipt and local distribution,
maintenance and update of all technical publications under their
cognizance. However in order to provide accessibility to the
individual maintainer, technical manuals specific to a work center
will be physically located in that work center and managed by a
dispersed technical publications librarian (DTPL) who is
accountable to the CTPL. To perform these functions properly, the
Central Technical Publications Librarian must manage all NALCOMIS
manuals, desktop guides and all publications affecting the assigned
and supported aircraft and related equipment consistent with the
maintenance level of responsibility involved. Technical
publications consist of:
a. COMNAVAIRSYSCOM approved military specification
technical manuals.
b. COMNAVAIRSYSCOM approved, numbered, and issued commercial
off-the-shelf technical publications.
c. Other such commercial technical documentation, when no
documentation has been issued by COMNAVAIRSYSCOM, and the
requirements of this section have been met.
d. PMS publications consist of checklists, MRCs, SPCs, PMICs,
SCCs, and SDLM specifications. These publications provide a basis
for planning, scheduling, and complying with scheduled maintenance
requirements.
The CTPL responsibilities also apply throughout the entire activity
when the Maintenance Department has cognizance of all aeronautical
technical manuals for the activity. The Weapons Department
requires a TPL containing an appropriate number of those
publications necessary to properly perform its maintenance
responsibilities for assigned Aviation Weapons Support Equipment.
This TPL will be a dispersed library of the Intermediate Level
CTPL, since both departments require many of the same AWSE
publications. Requests for publications will be processed and
ordered through the Intermediate Maintenance Activity. The
following data shows the average numbers of persons normally
assigned to a CTPL in the indicated activities and their average
level of effort.
Activity
Major Shore AIMD
Afloat AIMD
Intermediate Shore AIMD
Small Shore AIMD
Squadron (Major)
Squadron (Regular)
All Activities (conducting
audits with 25% page checks)
Persons Assigned
2-3
1-2
1-2
1
2
1
Depending on size
1 to 2
Manhours Expended
6-7 hours per day
8-10 hours per day
6-7 hours per day
5-6 hours per day
6-7 hours per day
6-7 hours per day
3-12 hours per week
There are 20,000 publications in use in the Navy and Marine Corps.
These publications are procured by Weapon System Program Offices
and managed by NAVAIR field activities or OEMs when contractor
logistics support is provided. An average Intermediate Level CTPL
has more than 2980 copies of publications and an Organizational
Level CTPL has approximately 1886 copies of publications.
Due to the large number of publications necessary to safely perform
maintenance, the effort required to maintain configuration control
on these publications, and the high cost of update, NAVAIR has
started an initiative to convert all publications to an electronic
medium. Authorization to use electronic versions of NAVAIR
technical publications for maintenance took place July, 1996. Since
then, NAVAIR has been issuing new publications in a CD ROM format.
In 1999 NATEC stood up a web site for all NAVAIR publications.
More than 2650 of the 20,000 publications NATEC manages for
intermediate and organizational level maintenance are available on
the WEB and 2,000 are produced on CDs. In addition, Integrated
Electronic Technical Manual Systems (IETMS) are being developed to
bring the technology planeside. The H-60 and F/A-18E/F platforms
have already converted the majority of their publications onto the
Interactive Electronic Technical Manuals (IETMs) System and many
other weapon systems and support equipment programs are currently
evaluating its use. The IETMs will be interfaced with the new ASM
Module of the Aviation Maintenance Training Continuum System
(AMTCS) which is currently being prototyped in the fleet.
This
interface allows for an integrated approach to training and
maintenance metrics not previously available.
Effectiveness:
The effectiveness of this program is measured in terms of the
configuration control and availability of the publications at the
activity level.
Recent AMMT visits have found that the CTPL program is one of the
top ten programs graded as Off Track or Needs More Attention.
However in the activities off track, ninety percent of CTPL
discrepancies are related to technical manuals being outdated due
to insufficient PRL/PRE.
Analysis:
Central Technical Publications Library Program requirements are
listed below. The responsibilities are listed by the individual
within a squadron or intermediate level maintenance activity who is
responsible for completing the task and classified into the four
categories requested. The manhour estimates are based on a 10-12
aircraft F/A-18C squadron with 180 sailors assigned to the
maintenance department and a 420 person AIMD Afloat with 400
persons assigned.
PROGRAM ELEMENT
ELEMENT
IMPACT
Commanding Officer:
- Responsible for the development,
establishment, and operation of technical
library services in support of local
operations and maintenance. (1hr/yr)
Manhours
expended
Admin:
<.001 hours
per day.
- Designate an appropriate officer to
implement and carry out policies and
procedures to effectively maintain an
aeronautical technical library.
(1 designation/yr)
Quality Assurance Officer (QAO):
Administrative:
- Manage the CTPL.
- Designate, in writing, a Central Technical
Publication Librarian. (1 designation/yr)
Manhours
expended
Admin:<.001
hours per
day.
- Develop local command procedures. (as
required)
Central Technical Publication Librarian:
Administrative:
- Be knowledgeable of NAVAIR 00-25-100 and the
OPNAV 4790.2G.
- Requisition, receive, screen, review, route,
distribute, as necessary, and file all
incoming technical publications.
- Establish dispersed libraries and necessary
control functions. (1 time/chgs as required)
- Establish and maintain a program to
distribute data to dispersed libraries.
- Utilize an automatic verification program.
- Utilize and maintain a program for
classified technical data receipt, stowage,
distribution, inventory, and distribution.
- Establish and maintain a program to audit
the central library annually and dispersed
library quarterly.
- Utilize an effective check list/audit form.
Training:
- Attend formal CTPL Librarian Course at FASO.
(once in career)
Manhours
expended
Admin: <7.0
Train: <1.0
hours per
day.
- Establish and maintain an indoctrination and
follow-on training program for assigned
library personnel, including dispersed
librarians. Provide training and assistance to
both the work center and the dispersed
librarians.(1hr/wk)
Dispersed Technical Publication Librarian:
Admin:
- Manage the storage, update and user
availability of the DTPL publications. (daily)
- Coordinate all efforts of the DTLP. (daily)
Training:
Manhours
expended
ADMIN: <.33
hours per
day.
Training:
- Attend formal CTPL Librarian Course at FASO.
(once in career)
Work Center Supervisor:
- Ensure work center dispersed library
maintains only the required number of copies
of applicable publications on hand. Avoid
excessive stock piling and ordering of
publications. (as required)
- Ensure all publication requests are
submitted to the CTPL for procurement.
- Provide the necessary guidance, supervision
and support necessary to manage the dispersed
library. (as required)
- Ensure the Audit Inventory List, provided by
the CTPL, is used to identify the location of
all publications held in the work center. (as
required)
- Ensure that when publications are no longer
required, they are returned to the CTPL with
justification for the return of the
publication. (as required)
- Inform the central library of additional
manual or change requirements and replacement
of damaged manuals.
- Assign the functions and management of the
DTPL as a collateral duty for a minimum of six
months. (1 designation/yr)
Manhours
expended
ADMIN: <.1
hours per
day.
Total Admin:
7.431
Total Operational:0.0
Total Training:
1.0
Total Assessment:0.0
Overall
Total
Manhours:
8.431
per day
Recommendations:
The Central Technical Publications Library Program is critical to
the quality of maintenance, the safety of the individual
maintainer, and the configuration management and control of the
weapons system. While the administrative effort required to
maintain configuration control of the technical data is high, the
cost of not providing current and accurate data to the maintainer
is much higher - loss of components, loss of aircraft, or loss of
sailors. For these reasons, it is recommended that the Central
Technical Publications Library Program not be deleted from the
OPNAVINST 4790.2G and no further changes be made beyond those NAMP
changes already submitted.
CURRENT INTIATIVES:
a. NAVAIR has started an initiative to convert all
publications to an electronic medium. Authorization to use
electronic versions of NAVAIR technical publications for
maintenance took place July 1996. Since then, NAVAIR has been
issuing new publications in a CD ROM format. In 1999 NATEC stood
up a web site for all NAVAIR publications. More than 2650 of the
20,000 publications NATEC manages for intermediate and
organizational level maintenance are available on the WEB and 2,000
are produced on CDs.
b. In addition, Integrated Electronic Technical Manual
Systems (IETMS) are being developed to bring the technology
planeside. The H-60 and F/A-18E/F platforms have already converted
the majority of their publications onto the Interactive Electronic
Technical Manuals (IETMs) System and many other weapon systems and
support equipment programs are currently evaluating the use of the
technology. Technical manual updates are automated eliminating a
significant portion of the administrative tasks at the CTPL level.
c. The new ASM Module of the Aviation Maintenance Training
Continuum System (AMTCS) currently being prototyped in the fleet is
designed to interface with the IETMS being developed for the
individual platforms.
This interface allows for an integrated
approach to training and maintenance metrics not previously
available.
d. In the future, Optimized NALCOMIS will provide the
capability to track the configuration of a weapon system on a real
time basis with upline data replication. Included in this upgrade
is on line data on technical publications and directives
availability and requirements at the activity level. This will
allow NAVAIRSYSCOM/NATEC to push the required publications to the
activity.