2013-14 Academic Diary Exercise Detailed Guidance Notes
These notes are to help you determine under which headings to record the various activities on the time
allocation form. If you have any queries please email diaryexercise13-14@rhul.ac.uk
1. Publicly Funded Teaching
This covers all award and credit bearing courses, Undergraduate and Postgraduate Taught. It
includes teaching for other departments. The source of funding of the student does not matter so
HEU, OS, self funded and Erasmus /Socrates students are included.
Examples
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Preparation - includes preparing materials for lectures, seminars, tutorials and laboratory
courses, organising external placements for students and fieldwork.
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Teaching - represents direct contact time delivering the lectures, seminars, tutorials, laboratory
classes and time with students relating to projects and dissertations. It also includes other
student contact time relating to educational matters including counselling.
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Marking - includes preparing and marking exam papers, reading and marking essays and oral
exams, invigilation of exams including external examining. All exam work belongs here except
examination boards which is Section 3 support for teaching.
2. Non Publicly Funded Teaching
This includes all non HEFCE fundable short courses.
Examples
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UG and PGT University of London external degree work.
UG and PGT Distance Learning courses.
3. Support for Teaching
This covers administrative work in support of teaching.
Examples
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Time-tabling.
Involvement in course committees and other departmental / Faculty or College committees
directly relating to teaching, programme development including course unit reviews, and
counselling of students.
Secondment / academic exchanges and time spent in other universities e.g. for collaboration
on teaching activity or to arrange student exchanges.
Scholarship and professional development directly related to teaching (see also Section 9).
Time spent travelling related to teaching (e.g. to Bedford Square).
Interviewing taught students, admissions and induction.
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4. Externally Funded Research
This covers research which has an external funder making specific payments to RHUL.
Examples
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Direct research being undertaken, preparation of progress reports, production of research
reports required under the contract, management of research grants and projects, including
staff recruitment, training and supervision.
Attendance at conferences directly related to the project.
We are now required to differentiate your time by funder:
Box4A - Research Council, 4B - UK Government Agency, 4C - EU Government Agency,
4D - UK Charity, 4E – UK/EU and Overseas industry, 4F - Other e.g. overseas charity.
The HEFCE R Grant is not an external funder. The R Grant contributes to RHUL internally funded
research covered in Section 5.
5. Internally Funded Research Leading to an Output
This is time spent on research leading to a book or paper (this can include initial research for a future
output) which has no external sponsor and is therefore funded by the College.
Examples
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There should be a planned measurable output such as a book or journal article.
It includes speculative research conducted in advance of preparing a research grant
application.
Do not include scholarship and professional development in this Section, use Section 7.
6. Internally Funded Research with no measurable output
This is as Section 5 above but where no measurable output is contemplated
7. Scholarship and Professional Development
Professional development and scholarly activity for general academic career advancement. If the
activity is specific to Teaching or Research then it may be included in Section 3 (Teaching) or 9
(Research).
8. PGR Supervision
Time spent supervising and training Postgraduate Research students.
Examples
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Include time spent on training and supervising research students.
Reviewing drafts and preparation of thesis of research students.
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9. Support for research
Examples
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Drafting proposals for bids to external bodies.
Preparing academic papers for publication (note that research reports under a research
contract are part of Section 4 or 5).
Refereeing papers.
Unpaid advisory work for government bodies, committees, professional bodies, which directly
enhances research (paid advisory work is Section 11).
Time spent on departmental, Faculty or College committees supporting research.
Time spent on procurement of specialist research equipment (e.g. installation, supplier liaison).
Time on travel related to research.
PR work for research facilities.
Interviewing research students, admissions and inductions.
10. Clinical services
Include here work on services provided to the NHS under knock for knock arrangements. This
Section only involves some staff in the Psychology Department.
11. Consultancy
Consultancy work contracted to the College.
Examples
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Work carried out through RHE.
It covers paid advisory work for government departments and paid time for services to
research councils, commissioned professional work (e.g. editing a journal for a fee).
Work for non academic departments such as RCS.
12. Support for Clinical Services and Consultancy
Examples
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Preparing bids to external bodies for consultancy work.
Negotiating terms and conditions of contracts with external bodies.
Technology transfer.
Start up formation.
13. Administration support
Examples
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Staff Management - this is general staff management which includes appraisals. It does not
include the specific management and allocation of duties to , say, RA s working on projects
which would be included under R or monitoring / supervising NET staff which would come
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under T.
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Departmental Administration / Committees - this covers general departmental committees
and internal management duties which do not come under T / R / O, and would include
membership / participation in departmental boards and safety committees. Any DoG duties
which are not directly related to support for research. Careers advice. Work on departmental
finances, training on new systems, preparing departmental plans, representing the
department. Preparing for your departments TQA visits.
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College / university committees / management - includes time spent on participation on
College committees not directly involved with T / R / or O. It would include Faculty Boards,
Academic Board, UoL committees e.g. Senate. Include here College duties such as Dean, deputy
Dean and representing the College to the outside world.
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External contribution to the sector - including membership of RAE panels, advisory
government work, HEFCE and other bodies not specifically R, T or O.
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