Diary Exercise Activity Descriptions
1. Teaching
Teaching activities are to be split between the following;
1. Undergraduate - all students on award/credit-bearing courses (includes self-funded,
sponsored, overseas students on UK courses).
2. PGT – all students on award/credit-bearing courses (includes self-funded, sponsored,
overseas students on UK courses).
3. Short/overseas courses - Short courses/continuing education (non credit/award bearing,
overseas courses and other non publicly funded commercial teaching).
The activities covered by Teaching are;
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holding lectures, seminars, tutorials
project, workshop and laboratory supervision
preparing materials for lectures, tutorials and laboratory classes
preparing materials for an agreed new course
editing and updating course materials
organising and visiting placements, fieldwork
supervision/contact time relating to projects and dissertations; and assessment
other student contact time relating to educational matters, including remedial classes
preparing and marking examination papers, including re-sits,
oral examinations/vivas
reading and assessing student dissertations, reading and marking essays and other student
work
invigilation of examinations including external examining (both at own and other
institutions)
Mentee meetings
outreach where T is the underlying activity (i.e. Teaching funded through a Teaching
Company Scheme or Knowledge Transfer Partnership)
Support for Teaching is a separate activity which covers the following;
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teaching activities where there is no identifiable income stream
examination boards, Boards of studies, and other such committees (FTC, UTC, Dept TC)
preparation of prospectuses, interviewing prospective taught course students, admissions,
registration and induction; publicity for teaching,
schools liaison
pastoral support to tutees, counselling
timetabling, course development (not lecture preparation), module reviews, programme
reviews, DPD work
development of teaching skills;
authoring of teaching texts, Degree handbooks, Module outlines
secondment to other establishments for teaching purposes.
preparation for TQA
2. Research
Research activities expected to lead to an output are covered by Publicly Funded Research and Non
Publicly Funded Research and are as follows;
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conduct and management of research: including informal discussions, project reporting,
field, laboratory, studio, archive, reading and library work
recruitment of staff for research; supervision and training of staff; reviewing drafts and
thesis preparation;
preparing academic papers, reports and books for publication, creative artwork, software
authoring etc.
outreach where research is the primary underlying activity e.g. through a Teaching Company
Scheme or KPT
clinical trials where specific to a research project (Phase I and II trials)
speculative research undertaken to investigate the potential of ideas prior to making bids for
funding or preparing publications (Institution own funded).
Institution Own Funded covers the activities listed above, where these are not connected to any
external sponsorship. It is work expected to lead to a research output.
Where research and scholarly activity is not expected to lead to an output, the time should be
recorded under Professional Development and Scholarship.
This covers maintenance and advancement of personal skills (e.g. reading literature, attending
conferences relating to professional skills/development, maintaining or acquiring professional skills).
Support for Research is a separate category which covers the following;
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preparing bids for funding for external bodies; negotiating contracts
refereeing papers and research proposals; grant committees and other peer review
committees; grant administration.
work on legal contracts
internal research committees
publicity for research facilities and opportunities
general dissemination of research results
public lectures
RAE preparation
PGR Supervision
PGR students are those who are registered for a research degree, where the final assessment is
examined through thesis.
Time spent on recruitment, supervision, project set up and training relating to these students should
be recorded here.
3. Other
Activities not covered by Teaching or Research are as follows;
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Clinical Services
Clinical services provided to the NHS under knock for knock arrangements by departments
of clinical medicine and dentistry. Please note that this must be based on time spent on
clinical activity and this may not necessarily be the same as the proportion recharged to the
NHS.
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Clinical Services – primary purpose teaching
If the primary purpose of the clinical work (as defined above) was teaching i.e. if students
were present and the work would not have been carried out in their absence, then the time
should be recorded in this separate category.
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Consultancy & other services rendered
Activities other than Teaching, Research or Support. Includes testing and non-R clinical trials
and non-T commercial activities.
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Support for other
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drafting project proposals for new work and bids to external bodies.
negotiating contract terms and conditions with external bodies for consultancy.
technology transfer work which is neither private or remunerated by the University
(e.g. supporting patent applications, licence negotiations, formation of start-up
companies)
Management and administration
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consultancy where contracted to the University and carried out in University time
(i.e. excludes private consultancy)
other services rendered, including testing, routine clinical trials (e.g. Phase III and IV)
commissioned professional work (e.g. editing a journal)
residences, catering and conferences
other commercial activities (trading companies); Technology transfer work
outreach (where not teaching or research)
routine sales (e.g. shops)
Management and administration, e.g. Faculty Board, senate, general committee
work not attributable to T or R, work of PVC, Dean, HoS etc.
managerial and staff management duties
quality assurance and provision of management information
staff appraisal
careers advice
institutional publicity; representative work on behalf of the institution.
External Committees
Work on committees advising external bodies (government departments/committees,
professional bodies or agencies)