University Purchasing
Abilene Christian University
University Purchasing
Services Guide
Contact Information:
ACU Box:
Telephone:
Fax:
Email:
Web Site:
28202
(325) 674-2246
(325) 674-6731
purchasing@acu.edu
www.acu.edu/purchasing
Table of Contents:
Topic
Page #
Mission Statement
4
Purchasing Services: Purchasing, Warehouse, Central Receiving
4
Purchasing Services: Town Run, On Campus Daily Delivery
5
Purchasing Services: New Faculty and Staff to Abilene Moving Service
5
Purchasing Services: Maintenance Services
5
Purchasing Services: Shipping Services Fed Ex
5
Purchasing Services: Shipping (UPS)
Purchasing Services: Package Pick up
6
7
Purchasing Services: Shredding
8
Purchasing Services: Storage Space
8
Purchasing Services: Blue Bag Recycle Program
8
Purchasing Services: Battery Recycle Program
8
Purchasing Services: Bulb Eater Program
9
Purchasing Services: Mail Production
9
Purchasing Services: P Card [ACU Purchasing Card]
9
ACU Purchasing Card Policy Statement
10
Introduction and Contact Information
10
Purchasing Policies
11
Off Campus Vendors
11
On Campus Vendors
12
State Tax Exemptions
12
Texas Sales and Use Tax Exemptions
13
2
Texas Hotel Occupancy Tax Exemptions
13
Claiming Exemptions In Other States
13
Warehouse-How to Place a Warehouse Order
13
Backorders
14
Personal Employee Purchases
14
Purchase by Others
14
Stock Recommendations
14
Stock Returns
14
Ordering Paper and Envelopes
15
Placing a Warehouse Stock Order
15
Buying Groups
16
Vendor Opportunities Using P Card
18
Enterprise Rent-a-Car
18
National Rent-a-Car
18
UPS Shipping
19
Staples-Office Supplies
19
Hotel Discount Offers
20
3
Our Mission
The mission of University Purchasing and Central Stores is to support the University and the 21st
Century Vision and to strive to help other departments reach their goals in doing their part. We reduce
expenditures via discounts, buying groups, partnerships with merchants and use of the PCard; increase
productivity by providing departments with the tools and information they need to make informed and
cost effective purchasing decisions and provide operational services that save money, promote
sustainability, model excellence and serve as an example to our students.
Purchasing Services
We provide the following services to ACU departments:
Purchasing
We provide a variety of purchasing services from issuing purchasing cards and purchase orders
to completing credit applications and helping with vendor selection.
Warehouse
We stock over 2,000 different items ranging from pipe fittings and electrical boxes to copy paper
and break room supplies. Our stock is separated into two types, items stocked for Physical
Resources and items that are commonly used by other departments. For information about the
Warehouse and how to order see the Warehouse order section of this manual.
Central Receiving
We provide receiving for shipments via the following carriers:
.
.
.
Freight carriers
Small package carriers (e.g. FedEx, UPS)
Vendors with their own trucks
Deliveries received by noon will be delivered that afternoon. Deliveries received after noon will
be delivered in the afternoon the next business day.
When you are expecting a very large item or a large quantity of items, please contact us a week
in advance so we can schedule the vehicle(s) and personnel to deliver to your department.
Without advance scheduling, your item(s) will be delivered within a week when we can schedule
the vehicle(s) and personnel.
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Town Run
We will pick up your purchases (credit card or purchase order) from local Abilene vendors who
do not deliver to campus. These purchases are typically picked up one day and delivered the
afternoon of the next business day.
On Campus Delivery Service
We deliver the following to your department’s main office: Warehouse orders, items received
by Central Receiving and your purchases picked up on town run. Deliveries are made each week
day in the afternoon. There is not a set delivery time for each office on our delivery route. Each
day’s schedule and route is dependent upon the items that need to be delivered. We apologize
if this policy is an inconvenience to you, but we are unable to provide unpacking or assembly of
what we deliver, nor a moving service from one location to another on campus. Please contact
Physical Resources at x2665 for unpacking, assembly or moving.
New Faculty and Staff to Abilene Moving Service
We coordinate the moves of new faculty or staff to Abilene when ACU is paying all or part of the
moving expense. The new employee must contact our office before contacting any movers as
we have discounted corporate rates with selected movers. Our service includes requesting bids,
evaluating bids and making final reservations.
Maintenance Services
We provide a number of specialized services to Physical Resources including but not limited to:
processing and picking up their orders, checking the status on current orders and checking payment
status on already processed orders.
Shipping
. All department FedEx shipments are web based. You will be able to process your own shipment from
your desktop computer, using your ACU Purchasing Card.
.
If you need to be signed up for shipping access, please e-mail us at purchasing@acu.edu or call us at
674-2246.
.
To access ACU’s FedEx go to fedex.com or click on the FedEx emblem located on the University
Purchasing home page and follow the shipping instructions.
5
After printing your label, you will immediately know your tracking number. To have us pick up your
outbound FedEx package from your area on the same day you processed the label, please e-mail
purchasing@acu.edu with the following information:
. Department
. Location (Building and Room Number)
. Contact name and phone number
. Utilizing the web site will allow you to process your entire shipment without leaving your office,
saving you time and energy when shipping via FedEx.
. Free FedEx boxes and shipping envelopes are available for your department and will be delivered to
your office upon request.
. Discounts have been negotiated with FedEx. We are pleased to provide you with an increase in
service at no additional charge.
. All department UPS shipments are web based. You will be able to process your own shipment from
your desktop computer, using your ACU Purchasing Card.
.
If you need to be signed up for shipping access, please e-mail us at purchasing@acu.edu or call us at
674-2246.
.
To access ACU’s UPS go to www.campusship.ups.com or click on the UPS emblem located on the
University Purchasing home page and follow the shipping instructions.
After printing your label, you will immediately know your tracking number. To have us pick up your
outbound UPS package from your area on the same day you processed the label, please e-mail
purchasing@acu.edu with the following information:
.
.
Department
Location (Building and Room Number)
6
. Contact name and phone number
. Utilizing the web site will allow you to process your entire shipment without leaving your office,
saving you time and energy when shipping via UPS.
. Free UPS boxes and shipping envelopes are available for your department and will be delivered to
your office upon request.
. Discounts have been negotiated with UPS. We are pleased to provide you with an increase in
service at no additional charge.
.UPS is the preferred vendor for out-going shipping
. To better serve you, we have created The Depot, a self –service shipping station which is a kiosk
located in front of the cash registers in The Campus Store. This UPS service is intended to serve
students, faculty and staff for their personal shipping needs.
.
The Depot’s purpose is to provide an easy, customer friendly way for students, faculty and staff to
ship personal items. Each personal item shipped will be charged accordingly. Boxes, envelopes and
other shipping supplies (including, bubble wrap, etc.) are available at The Depot.
Package Pickup
Freight
We will pick up from your department and transport to our warehouse any outbound freight. It is your
responsibility to have the shipment completely prepared and addressed. If you need help in selecting a
carrier, please contact us.
To have us pick up your outbound freight, please contact us at purchasing@acu.edu or 674-2246. Please
give us the following information:



Location of the shipment
A contact name and telephone number in your department
If the shipment is large, a large quantity of items or requires special equipment to pick up or
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transport the shipment
Shredding Services
University Purchasing has invested in multiple industrial shredders capable of bulk shredding. Our
service includes a holding container (free of charge), safety seals (for purchase from the warehouse),
pickup service, direct charge to departmental FOAP and ensuring confidentiality of documents. We will
also pick up already shredded material from your office at no charge and take it to be recycled. Contact
University Purchasing by e-mail at purchasing@acu.edu to request your pick up or call 325 674-2246 if
you have any questions regarding this service.
Storage Space
.
University Purchasing has available multiple storage stalls in the Warehouse. These units vary in size
from 3’x10’, to 4’x10’x4’, to 4’x10’x5’, to 4’3”x10’x8’.
.
These stalls will be provided for lease to University Departments for file storage use only. The fee will
be charged annually to the department’s FOAP.
.
University Purchasing will also provide the following customer service functions for these stalls: a
pickup service to take boxes to storage and a retrieval service to bring boxes pulled from storage to the
department.
.
.
University Purchasing will also ensure the confidentiality of your documents.
E-mail University Purchasing at purchasing@acu.edu or call 325 674-2246 for pricing and availability
on all storage units.
Blue Bag Recycle Program
University Purchasing will provide a Blue Recycle Bag and stand to any office that would like to
participate in recycling their paper. University Purchasing will pick up your full Blue Bag and leave you
with an empty one at your request. To request a pickup simply e-mail purchasing@acu.edu with your
location, name and contact number along with how many bags we need to pick up (that way we know
how many replacement bags to bring). All paper will be placed in a large paper bin provided by the City
of Abilene for recycling.
Battery Recycle Program
Due to the large number of batteries used on campus, University Purchasing and the Physical Resources
Transportation Shop have teamed up with a local vendor to ensure proper battery disposal.
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University Purchasing/Warehouse will pick up all used batteries across campus for proper disposal.
Examples of the types of batteries we pick up include: D, C, AA, AAA, 9 Volt, etc.. This initiative is
another step towards a greener campus. We need your help. There are two easy steps:
1. Gather all used batteries.
2. E-mail purchasing@acu.edu with a request for pick up.
Bulb Eater Program
Our purchase of a Premium Bulb Eater provides both product and service that exceeds the highest
standards of compliance, safety, efficiency and cost. The Bulb eater crushes fluorescent lamps and
filters mercury for proper disposal. A fluorescent lamp consists of a glass shell a high vacuum, a small
amount of liquid mercury, evaporated mercury, some phosphor powder, the metal end caps and heated
filaments. When lamps are sent to landfills or incinerated as an alternate disposal method, mercury
vapors are released that can travel over 200 miles. Each year an estimated 600 million fluorescent
lamps are disposed of in U.S. landfills; they produce an estimated 30,000 pounds of mercury waste.
Proper disposal of lamps together with the recycling of the lamps will greatly reduce the mercury
dilemma and create a much safer environment. Although ACU purchases ECO friendly fluorescent lamps
that are approved to be disposed of in the landfill, they still contain a small percentage of mercury. We
feel that purchasing the equipment to dispose of the lamps in this environmentally friendly manner is
the right thing for the university to do.
Mail Production
University Purchasing, a division of Business Services is pleased to announce our partnership with the
Mail Production Center. We want to make campus aware of the pricing and services they provide. The
Mail Production Center is capable of handling your mailings from start to finish. This service includes:
address list maintenance, addressing, applying tabs, labels and postage, inserting sealing and flapping
envelopes, copying, folding, cutting and three hole punching. From faculty and staff mailings to
recruiting pieces the Mail Production Center does it all. We feel that the Mail Production Center is the
perfect enhancement to our 21st Century Vision goal of building distinctive and innovative programs.
Like the P Card program and our discount programs, we feel that the Mail Production Center offers
departments the opportunity to save money without sacrificing the quality they have come to expect
from University Purchasing. Let us help you with your next major mail out. If you have questions feel
free to contact us at mailproduction@acu.edu, call 674-2865 or stop by our facility at 1726 Campus Ct.
P Card [ACU Purchasing Card]
Purpose:
The purpose of the Purchasing Card Program is to improve the purchasing process by
streamlining small dollar purchases, expanding user flexibility and increasing efficiency.
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ACU PURCHASING CARD POLICY STATEMENT
The University reserves the right to terminate a cardholder’s ACU Purchasing Card at any time.
Cardholders are responsible for ensuring the proper and secure use of their ACU Purchasing Card and
should respect the card as if it were their own. Cardholders are responsible for ensuring that sufficient
budget funds exist for making purchases and should only use account numbers that they have received
appropriate authorization to use. Any misuse of the card or SDOL (i.e. not in accordance with ACU
policy) could result in suspension of cardholder privileges and other disciplinary action under standard
University policy. The University reserves the right to change any policies or procedures stated in the
guidelines. You will be notified of any changes made.
For more information regarding the ACU Purchasing Card [P Card] please visit our web site at
http://www.acu.edu/campusoffices/pcard/index.html
Introduction
A copy of the ACU Purchasing Card Agreement and Guidelines is available in PDF Format.
For more information go to: www.acu.edu/pcard
Contacts:
Program Administrators/JPMorgan Chase
pcardhelp@acu.edu
JP Morgan Customer Service
Phone: (888) 508-9758
Fax: (888) 297-0785
Email: CCS-Public-Sector@chase.com/
ACU Purchasing Card Maintenance/Account Allocation


Sandra Hall
University Purchasing Manager & Purchasing Card Administrator
Geoff Klafter
University Purchasing Assistant
ACU Box 28202
Phone: (325) 674-2246
Fax: (325) 674-6731
Email: pcardhelp@acu.edu or purchasing@acu.edu
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ACU Purchasing Card Payments/Statement/Account Allocation


Meredith Morgan
Accounts Payable Manager & Purchasing Card Administrator
Ginny Bolin
Accounts Payable Administrator
ACU Box 29110
Phone: (325) 674-2785
Fax: (325) 674-2927
Email: pcardhelp@acu.edu or aphelp@acu.edu
Purchasing Policies
The guidelines for Purchasing at ACU
The complete text of ACU’s purchasing policies is in the Employee Handbook in the “Policy and
Procedure” section as policy number 930. The policies are summarized below.
Purchases must be initiated with either a purchasing card or purchase order. Entering a
requisition after the order has been placed or received is prohibited by ACU policy.
Off Campus Vendors
You may use any of the following purchasing methods for off campus vendors:
. Purchasing Card- This is the preferred method for purchasing at ACU. The card may be used at any
vendor that accepts MasterCard. You may use the card for operating, capital and travel expenditures.
Please see the list of items below that must be purchased with a method other than the purchasing
card.
.
Purchase Orders- These may be used at any vendor that accepts purchase orders. There is no
transaction limit other than your department’s budget. University Purchasing requests that if possible
the Purchasing Card be used for all transactions unless it is prohibited.
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Items Requiring Special Purchasing Methods
When purchasing these items below, please use the purchasing method indicated:
Items
Purchasing Method
Telephones, cell phones and related
Contact Information Technology
expenses
Computer Purchases
Contact Information Technology
Services and Repairs
Purchase orders only
1099-reportable expenses
Purchase orders only
Contract labor or independent
Complete a Contract Labor Agreement, Checklist and Payment
contractors
Request Form
On Campus Vendors
Please do not use your purchasing card at any non ARAMARK on campus vendors, ACU is
responsible for paying the transaction and merchant fees on the purchase. The university loses
money.
To purchase from on campus vendors, please use the following methods:
1. ARAMARK Campus Dining Services-use your University Purchasing Card
2. WFF Management Services-Enter a requisition in Banner Finance for a purchase order.
3. Warehouse-Give University Purchasing your FOAP for a journal voucher.
4. Postage Stamp- Complete a Payment Request Form, have Accounts Payable prepare a check and
then buy the stamps at University Mail services window.
5. All other services including but not limited to: ACU Press, The Campus Store, Copy Cat in the
Library, Mail Production or any other department-give them your FOAP for a journal voucher.
State Tax Exemptions
How to Claim Tax Exempt Status
The state of Texas allows certain non-profit organizations exemptions from some state sales and
use taxes. While there are a variety of myths circulating about the tax exemptions, the following
information was taken from the Texas Comptroller of Public Accounts’ publications.
The state of Texas does not assign non profit tax exemption numbers. No number is required
and no number of any kind may be used as proof of exemption from the sales or use taxes. The
only state authorized way to claim the exemption is to submit the proper form to the vendor,
which they are required to keep on file.
The number on the front of ACU’s purchasing card is ACU’s Federal taxpayer Identification
Number (used when ACU remits its employees federal income tax withholdings and Social
Security taxes to the federal government). This number does not have anything to do with the
state of Texas sales or use taxes or exemptions.
12
While some vendor will ask for the Texas Sales and Use Tax Exemption Certification form
(available on-line at www. acu.edu/ campusoffices/purchasing/taxes.html), others will want a
“number” and will accept our Federal Taxpayer Identification Number. In any case, be sure to
inform the vendor that the purchase is for a tax- exempt organization and supply the vendor
with whichever form of proof they request. If the vendor did not get the proper form and gets
caught, they will be responsible for the payment of the sales and use taxes.
Texas Sales and Use Tax Exemptions
ACU is exempt from state sales, excise and use taxes on the purchase, lease or rental of a
taxable item which relates to the purpose of ACU when ACU or an authorized agent of ACU pays
for the item and provides the vendor a Texas Sales and Use Tax Exemption Certification form
(available on-line at www. acu.edu/ campusoffices/purchasing/taxes.html). The departmental
buyer may complete and submit the form to the vendor.
The exemption cannot be claimed when purchasing taxable items of a personal nature, even
though you receive an allowance or reimbursement from ACU.
If you are traveling on official business for ACU, you must pay sales tax on taxable purchases
even when you are reimbursed for the actual expenses incurred.
ACU is not exempt from sales tax on the purchase, rental or use of motor vehicles.
Texas Hotel Occupancy Tax Exemptions
We are exempt from the state hotel occupancy tax when traveling on official business. ACU is
only exempt from the state portion of the tax; you must pay any city or county hotel occupancy
tax that exists. To receive the exemption, submit a Texas Hotel Occupancy Tax Exemption
Certificate form (available on-line at www. acu.edu/ campusoffices/purchasing/taxes.html) to
the hotel or motel.
Claiming Exemptions in Other States
Each state has its own procedures for claiming tax exemptions. Some allow you to submit the
Texas forms; others have their own forms or procedures. Your vendor should be able to help
you with information about their state. As an alternative, you can contact the state department
that is responsible for that state’s tax laws.
Warehouse
How to Place a Warehouse Order
The warehouse maintains a stock of over 2,000 items for ACU. These items range from pipe
fittings and electrical supplies to copy paper and break room supplies. All stock is sold to ACU
departments at cost and delivered without any handling fees!
13
To place an order all you have to do is complete an order form (available on-line at:
http://www.acu.edu/campusoffices/purchasing/warehouse/index.html) and fax it to us at (325)
674-6731.
Orders received by 11:30a.m. will be delivered by that afternoon. Orders received after
11:30a.m. will be delivered the afternoon of the next business day.
Backorders
If you order more than we have available, we will deliver what we have to you and back order
the remainder. When the backordered item(s) arrive at the warehouse we will deliver them to
you by the next afternoon.
Personal ACU Employee Purchases
Almost all of our stock items are available for personal purchases by ACU faculty and staff. We
charge a small mark up for personal purchases and we must add sales tax to your purchase.
Personal purchases must be picked up at our warehouse. We can accept the exact amount of
cash or a personal check.
Purchase by Others
Most of our stock items are available for purchase by local businesses or organizations. For
profit and non-profit businesses and organizations are charged a mark up. All purchases must
be picked up at our warehouse. We can accept the exact amount of cash, check or charge to an
ACU account (if one has already been set up with the Billing and Receivables office).
Stock Recommendations
We are happy to receive your recommendations on potential new stock items. The type of
items we are looking for are those commodities used by a number of departments or those used
in a large enough quantity to allow a savings if bought in bulk. If you have a recommendation,
send it to purchasing@acu.edu. Please include the following information:
1.
2.
3.
4.
5.
Your name and department
The Item (please be specific)
The quantity you use annually
Other departments who might use this item
A suggested vendor(if available)
Stock Returns
If we send you the wrong item, please e-mail us at purchasing@acu.edu or call us at 325 6742246, it will be our pleasure to get the order straightened out.
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If you ordered the wrong item and would like to return it, the item must be unopened and in a
saleable condition for us to return it to stock. Please contact us by e-mail at
purchasing@acu.edu or call us at 325 674-2246 to discuss returning the item.
Ordering Paper and Envelopes
When you order paper from us, it is issued and priced by the thousand (M) sheets. When
University Purchasing buys paper our vendors use this unit of measure as the order quantity.
Although paper is issued and priced by the “M”, you may still purchase just a ream of paper
(.25M on 65+lb, .5M on anything lighter) or box of envelopes (.5M) by using the proper order
quantities. Note: A case of paper contains 10 reams which is equal to 5M (unless it is card stock
or 11x17). Please call purchasing at 325 674-2246 if you need help in determining order
quantities.
Placing a Warehouse Stock OrderTo place a warehouse stock order, all you have to do is complete an order form (available online at: http://www.acu.edu/campusoffices/purchasing/warehouse/index.html) and fax it to us
at (325) 674-6731.
Step 1-Completing the Order Form
On the Order Form
(available on-line at:http://www.acu.edu/campusoffices/purchasing/warehouse/index.html)
1. In the top box fill in:
.
.
.
.
.
.
Your Department Name
The Order Date
Your Name
Your telephone number
ACU Box Number
Delivery (Indicate if you want the order delivered to a specific location or held at Central
Stores for pick up [pick up requests will be ready one hour after we receive the fax])
.
Your FOAP (only one FOAP per requisition please)
15
.
Any special information or instructions.
2. In the middle box, list the items you want to order. Please include the Warehouse stock
number, quantity, unit of issue (UOI) and description. University Purchasing will complete
the information in the following columns: Document Number, Filled, Unit Cost, Extended
Cost, Pulled by, Posted by, Back Order/Ref Document #.
3. Fax your completed Warehouse Order Form to (325) 674-6731. If you do not have a fax
machine, orders may be mailed to ACU Box 28202 or e-mailed to purchasing@acu.edu. In
stock orders received by 11:30 a.m. will be delivered that afternoon. Orders received after
11:30 a.m. will be delivered the afternoon of the next business day.
For emergencies or to inquire about an order call us at (325) 674-2246 or e-mail
purchasing@acu.edu.
Buying Groups
Purchasing cooperatives are established to provide services to members at the best possible price and
value. All contracts are competitively bid. Save "Time" and "Money" by taking advantage of discounts on
goods and services.
Contact University Purchasing by email purchasing@acu.edu or call 674-2246 for assistance in
purchasing through the buying groups.
Texas Comptroller of Public Accounts-State of Texas Cooperative (TCPA)
www.window.state.tx.us/procurement/prog/coop
Search:



Related Links
Click on TXMAS Program
Search TXMAS Contracts_________(example:stainless steel cabinet)
Educational & Institutional Cooperative Purchasing (E&I)
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www.eandi.org
Search:



Product Finder-type item (example: carpet)
Click on "go"
Click on "click here to continue
The Cooperative Purchasing Network (TCPN)
www.tcpn.org
Search:


Search by Commodity
Find Vendor
BuyBoard Buying Group
www.buyboard.com
Search:

Please contact University Purchasing at purchasing@acu.edu for help in searching BuyBoard.
US Communities
www.uscommunities.org
Search:



Products
Type description
Click on "go"
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Vendor Opportunities Using P Card
University Purchasing has evaluated opportunities to leverage the overall expenses of the university.
We are pleased to recommend Enterprise, LaQuinta, Staples and UPS as the preferred vendors for your
business and personal needs.
Enterprise, LaQuinta, Staples and UPS offer exceptional rates with a high level of service and
convenience. These services are not just for ACU business but are also available for faculty, staff, alumni
and student use. Since our pricing is based on overall volume, campus wide participation is necessary to
achieve the maximum discount from this program. We encourage all departments to start utilizing
these amazing programs.
Each of these services has provided a user friendly web link to utilize and process your applications right
from your office desktop by using your credit card (ACU PCard or personal credit card). You can access
these links by going to www.acu.edu/purchasing or www.acu.edu/pcard and clicking on the individual
link of your choice.
Enterprise and LaQuinta have provided us with membership cards and directories that will provide the
phone numbers and pass codes needed to take advantage of these benefits to you. Please notify
University Purchasing at purchasing@acu.edu or call 674-2246 for cards and directories.
We want to thank these companies for their generosity in contributing to our scholarship and
endowment funds, as well as, offering ACU employees a corporate discount.
Enterprise Rent-a-Car and National Rent-a-Car
Enterprise is ACU's preferred rental car vendor. Enterprise offers exceptional rates with a high level of
service and convenience. This service is not just for ACU business. Discounts are also available for
faculty, staff, alumni and student use. Since our pricing is based on overall volume, campus wide
participation is necessary to achieve the maximum discount from this program. We encourage all
departments to utilize this amazing program.
How to make a reservation:
Simply call the local Rental Branch directly at (325) 673-0108 from 7:30am-6:00pm or you may call
1-800-736-8227.
Reserve Online at www.acu.edu/purchasing click on the Enterprise link.
-INPUT travel itinerary
-Corporate ID# XZ65059
For your customer service needs, please contact Enterprise at (325) 673-0108.
Note: It is ACU Policy that when renting a vehicle for ACU business you are required to purchase the
"Collision Damage Waiver" Insurance. It is important that you utilize the rental merchant insurance
rather than your own. If you have any questions or concerns please contact Sandra Hall, in University
Purchasing, by calling 674-2246.
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UPS Shipping
How to ship a package:
-Process shipping online at www.acu.edu/purchasing by clicking on the UPS link.
-For personal use, utilize the Shipping Depot located in The Campus Store.
University Purchasing can assist you with any questions you may have regarding these services.
You may call 674-2246 or email University Purchasing at purchasing@acu.edu.
Staples - Office Supplies
As a result of our analysis on office supply expenses; University Purchasing has evaluated opportunities
to leverage the overall purchasing power of the university. We are pleased to announce that Staples
Business Advantage has been selected as the preferred vendor for purchasing office supplies and
furniture using your PCard.
Staples offers exceptional pricing with a high level of service and convenience to each person. Since our
pricing is based on overall volume, campus wide participation is necessary to achieve the maximum
discount from this program. We encourage all departments to start purchasing office supplies from
Staples. If you have questions or need assistance please contact:
Tiffany Robinson
Account Manager
Staples Business Advantage
Email: tiffany.robinson@staples.com
Toll Free: 877-888-8248 ext. 236
Staples Customer Care: 877-826-7755
Benefits of the Staples program include:
-Reduced product costs
-24-48 hour delivery
-Free delivery with a $50 minimum order
-"No questions asked" return policy (after processing your on-line return, please notify University
Purchasing to pick up your return)
-Easy ordering via StaplesLink.com, toll free fax and phone numbers
-Easy-to-read packing slips
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Hotel Discount Offer
University Purchasing has evaluated discount opportunities and we are pleased to recommend
the following hotel chains as the preferred vendors for your business and personal needs.
These discounts are available to all faculty, staff, alumni, students and parents. We want to
thank La Quinta for their efforts in contributing to our scholarship and endowment funds.
As an associate of Abilene Christian University with our membership in the E and I Cooperative
Purchasing buying group, you will receive up to 20% off the “Best Available Rate” at participating
locations every time you travel. These discounts are available for faculty, staff, alumni, students and
parents, for both business purposes and personal use. Book online by clicking the links provided below
or call and give agent your discount ID number 1000007780 and your institution’s affiliate ID number
000002 at time of booking to receive discount.
Whether you are looking for an upscale hotel, an all-inclusive resort or something more cost-effective,
they have the right hotel for you… and at the right price. So start saving now. Call the special member
benefits hotline 1-800-525-5501 and reserve your room.
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“© 2009 Wyndham Hotel Group, LLC. All hotels are independently owned and operated excluding
certain Wyndham and international Ramada hotels which are managed by our affiliate or through
a joint venture partner.
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“Best Available Rate” is defined as the best, non-qualified, publicly available rate on the Internet
for the hotel, date and accommodations requested.
The discount for some International properties may be less than or equal to 20% of Best
Available Rate.
Certain restrictions apply. To redeem this offer, click our URL link on Organization’s website or
call the hotel brand phone number above and give ID at the time of reservation.
Offer not valid if hotel is called directly, caller must use toll free numbers listed above.
Advanced reservations are required.
Offer is subject to availability at participating locations and some blackout dates may apply.
Offer cannot be combined with any other discounts, offers, or special promotions.
Discounts vary by location and time of year.
Offer is void where prohibited by law and has no cash value.
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Program Name:
For:
Discount Account ID Number:
Affiliate ID Number:
E and I Cooperative Purchasing
Abilene Christian University
1000007780
000002
Toll Free Numbers
Your members may use the following toll free number to book their discounted hotel stays. Upon
calling the number, the agent will prompt your member to provide the specific discount ID code (as
displayed above) and your institution’s personal member ID to receive the discount and track usage.
Discounts are applied at time of booking and are not backed out of bill upon checking out of hotel.
Toll free Number is
800-525-5501
URL
All brands except Wyndham Hotels and Resorts:
https://wr.wyndhamrewards.com/WyndhamRewards/control/advanced_search?client_account2=1000
007780&affilid=000002
Wyndham Hotels and Resorts:
http://www.wyndham.com/rates/main.wnt?corporateid=1000007780
Company Contacts
Kevin Mackinnon
Global Director
(407) 740-7886
Kevin.mackinnon@wyndhamworldwide.com
Brenda Lopez
Sales Coordinator
(973) 753-8955
Brenda.lopez@wyndhamworldwide.com
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Brand Descriptions
Wyndham Hotels and Resorts is an innovative, upscale hotel brand with nearly 100 properties
located in the U.S., Canada, the United Kingdom, the Caribbean and Mexico. Viva Wyndham
Resorts, a collection of all-inclusive resorts, are clustered in the Caribbean and Mexico. Each Wyndham guest room includes a
coffeemaker, a choice of hypoallergenic pillows, shower massagers, complimentary weekday newspaper and upscale bath
amenities. Most Wyndham properties feature in-room dining, signature restaurants, upgraded bedding, Herman Miller® ergonomic
desk chairs, high-speed Internet access and cordless phones.
This is an exciting time for Ramada Worldwide, Inc. as the brand now offers over 1,000 hotel locations throughout the world. There
are more tremendous changes on the horizon for Ramada®, which continues to build on years of consumer recognition, confidence
and loyalty.
In North America, Ramada offers four distinct tiers of service. The Ramada Plazas offer premier properties designed for discerning
travelers with a contemporary décor. The Ramada Inns offer high-quality hotels featuring accommodations for the mid-market
traveler with swimming pools at most locations, restaurants or a-la-carte food service and enhanced continental breakfast, In
Canada, the Ramada Hotels include Mid-priced, full-service properties, conveniently located near city centers or airports with
restaurants, lounges, enhanced continental breakfast and swimming pools. For the value conscious, Ramada Limited’s feature
high-quality accommodations at value prices which includes free continental breakfast, newly enhanced with more variety, and
swimming pools at most locations
Wingate By Wyndham® hotels are built for business offering oversized guest rooms each with free high-speed
wired and wireless Internet access at over 150 locations. Enjoy extensive complimentary amenities such as:
expanded continental breakfast, fitness room with whirlpool, use of the 24-hour self-serve business center with free faxes, copies
and printing, free local calls and long distance access. These original, new-construction-only hotels feature a luxurious shower
experience with Moen Revolution showerhead, curved shower rod and hook-less shower curtain. You will also enjoy the new bed
experience featuring top-of-the-line mattress and box spring and more plush pillows and linens
.
The Best value under the Sun.SM Days Inns Worldwide was founded on the basic principles of friendly, courteous service and clean
comfortable rooms. Today, the Days Inn® brand remains just as committed to providing our guests with a warm and welcoming
environment each and every time they stay with us. From free high-speed internet, and its SolTerre® Shower Experience and
SolTerre® Sleep Experience to its complimentary Daybreak® Breakfast, Days Inn®, and its 1,900 hotels worldwide, offers the best
value for price-conscience travelers everywhere under the sun!
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For an unprecedented seventh consecutive year, Microtel has been ranked “Highest in Guest Satisfaction among Economy/Budget
Hotel Chains” in the J.D. Power and Associates 2008 North America Hotel Guest Satisfaction Index StudySM. Hotels offer Free local
and long distance phone calls within the continental U.S., Free wireless high-speed Internet access, Free Get Up & JoeSM
continental breakfast, Dream WellTM, Microtel’s stylish new high quality bedding, Remote cable TV with ESPN, CNN and one free
movie channel, and Compact refrigerator, microwave and coffeemaker in all suites.
Hawthorn Suites — the all-suites, extended stay hotel brand — takes pride in being a home-away-from-home. All Hawthorn Suites
hotels feature studio, one-and-two-bedroom suites and offer complimentary hot breakfast buffet, daily newspaper, meeting space,
pool, spa, exercise facilities, convenience store and guest laundry. Suites feature complimentary high-speed wired and wireless
Internet access, fully equipped kitchen or wet-bar kitchen and premium television channels. Select properties allow pets. Business
and leisure travelers alike appreciate Hawthorn's daily complimentary signature hot breakfast buffet and Wednesday evening social
hour, free Wi-Fi and expanded cable television, on-site convenience store, valet and grocery shopping services.
Go Anywhere. Stay Here.SM We’ve gone from 28 flavors of ice cream to over 475 flavors of hotels. Howard Johnson® has a variety
of choices to respond to every type of travelers varying needs; Howard Johnson® offers what its guest s need, when they need it,
and how they want it! With amenities that include all the Comforts of Home like a 25-inch television, coffeemaker, AM/FM radio,
free long-distance access, voicemail, hair dryer, iron ironing board and a free weekday newspaper to its complimentary Rise and
Dine breakfast, Howard Johnson® has got you covered.
With more than 2,000 motels throughout North America, and a strategic expansion plan in place for China, chances are that
somewhere between where you are and where you are going, there’s a Super 8®. See you along the way TM. All Super 8® motels
provide free continental breakfast and high-speed Internet access. Free coffee is available to all travelers whether they are guests or
not, when they bring in a Super 8 coffee mug. Participating motels allow pets and offer free local calls, fax and copy services,
microwaves, suites, guest laundry, an exercise facility, cribs and rollaway beds. Kids 17 and under stay free with an adult family
member.
For travelers on a tight budget who love to discover their world without having to spend a lot, Travelodge® is the perfect crash pad
when you want to soak up life. It provides the best of the basics. Unlike our econobox competitors, our product was inspired by a
bear—to speak to the bear in all of us…reminding us to play hard by day and sleep even harder by night. All Travelodge Hotels,
Travelodge, and Travelodge Suites rooms include high-speed Internet, free in-room coffee, complimentary Bear Bites Breakfast
where available, free weekday lobby newspaper and rooms with a 25-inch television including free sports, movie and news
programming
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Baymont Inn & Suites® exceptional service with a wide range of popular amenities, at an affordable price offered nationwide, such
as: Complimentary continental breakfast featuring waffles and French toast, Free High-speed Internet access (some wireless),
Express check-in and check-out, and more. Baymont Inn & Suites® hotels are located in the United States. Each hotel offers free
local calls, free long distance access, in-room coffee maker, iron and board, hair dryer and shampoo, television with premium
channels, pay-per-view movies and/or satellite movies and video games and express check-in and check-out. Most locations
feature swimming pool, fitness center and airport shuttle service at airport locations
Every Knight, Just Right®. At Knights Inn we pride ourselves on exceeding your expectations through friendly
service and exceptional value. And now we have found one more way to make your stay with us as comfortable as possible. After a
great night's sleep there's no better way to start the day off right than with a complimentary continental breakfast. Join us for a hot
drink, juice and a bite to eat - we'll see you in the morning.
How to make a reservation:
Simply call:
Reserve online:
1-800-531-5900.
www.acu.edu/purchasing click La Quinta logo
INPUT itinerary and ACU booking code: ABILNE
For your customer needs, please contact Deidre Carroll at (817) 808-0243 or email
deidre.carroll@laquinta.com
How to make a reservation:
Simply call:
Reserve online:
(325) 677-8700 or (800) 331-3131
fax# (325) 677-8701
www.acu.edu/purchasing click Residence Inn logo
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For your customer needs, please contact Darla Yarbrough @ (325) 677-8700 or email
darla.yarbrough@marriott.com
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