Yavapai County Educational Technology Consortium
Joint Meeting of the
Administration and CIPD Committees
Humboldt Unified School District
Transportation Center Conference Room
6411 N. Robert Road
Thursday, January 5, 2012, 1:00 P.M.
(Immediately Following YCETC Board Meeting)
Meeting Minutes
1. Welcome and Introductions (Mr. Plumb)
- Thank you for hanging around – Board meeting ended at 11
-
2.
Superintendent Carter said we can recommend to the YCETC Board
PV Tech Audit
Mr. Noggle send/rec survey and calendar matrix
Online application
Prioritize our list for board recommendation
Discussion and Action Items:
a. Review of Agenda
b. Approval of Minutes of December 5, 2011 meetings
Kathy Epperson – accept minutes – Admin
Janet – Second! Motion Passed
Stacey Hilton – (second!) Accept – CIPD minutes – Motion Passed
c.
d.
e.
Purpose of Committee
Procedures for Committee
Timeline for Completion of Tasks
Timeline – meeting Monday if needed, 1 pm
Introductions
3. Discussion Action Item: Review Impact of VAIL / Paradise Valley Technology Audit
Findings
Item #3 – Vail Tech Audit – Duane Noggle
 Email the audit tomorrow
 Excellent to morbid
 PD lacking
 Tech lacking
 Showcase software on Sat the 28th at YCC from 8-4 pm
 Winter Institute at YCC (PD)
Cindy D – was all schools/charters hit by the audit? Duane – Yes
4. Discussion / Action Item: Review Results of the Send / Receive Survey
D. Noggle - Results of the send/receive survey (passed out a copy to all members)
5. Discussion and Action Item: Review of Yavapai County Schedule Matrix
Jeramy – can we all come up with a common start/end date?
6. Discussion and Action Item: AZ Online Instruction Application
Are we online? YCETC doesn’t provide instruction
Cindy D - IGA/Fee structures should suffice
We did not fight over ADM – so we don’t need to do an AOI to go back to legislation.
7. Discussion and Action Item: Make Recommendations Regarding the Following Items:
Jeramy - #’s 1-10 – Reordered by the priorities of the Admin Committee.
1.
School Calendars Options:
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
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A County-wide common (bell) schedule/calendar
YCETC – Schedule/Calendar “adhoc” partnerships – Small Group Collaboration
#1 – School calendars
3 calendar options:
1. Countywide bell schedule / calendar
2. Common YCETC calendar
3. Ad-Hoc Partnerships – Individual Districts share instruction on their own
Jeramy – JTED is doing 4 day DL work week
Cindy – Beginning of school year seems to be the problem. We should start/end on the dame day.
Lois – What’s the point? Purpose? Why are we looking at common bell schedules?
Phil Young – Roll-out ITV in Ohio – failure to coordinate bell/calendar schedules. We could do a
“recommended” calendar – start on Aug 8th! We could come close in terms of calendar.
John M – I agree with Phil – commit to a schedule. Hours is up to individual districts
Kort - ?? Recording the teacher = online
Sarah – if 50% of instruction = online
Duane – I agree with John – if you check month by month we are pretty close. Nine out of 11
districts start at the same time.
Kris Martin – I motion that we go with option #2 as a recommendation to the YCETC Board.
Neil Manzenberger – second!
Motion Passed
2.
Bell Schedules: Quite possibly our greatest challenge! Examples from Cochise County, UEN,
Alaska, and others may assist in finding consensus!
Jeramy – Should we lump all schedules into this motion – we didn’t have any commonality when we
viewed the schedules provided by each site?
Phil – We need to coordinate bell schedules it is a monster – I have no data – it
would be best to find a start time 7:30 – 8:00 – 9:00? If it is 30 minutes off it will be a problem.
Somebody eyeball HS schedule to find windows of time that can be suggested.
John – We should say when the class is – if coach says to be there at 5, students are there at 5.
Lois – VACTE JTED has a 6:15 am class 22 students showed up every day.
Jeramy – If the student wants to be there they will be there. We will be able to get instruction from
other states/countries; you don’t have to go to our county schools.
Cindy – What about a Rural district committee to have teaching/training protocol? Wagon Wheel
approach, instead of working individually.
Phil – Centralized Calendar is necessary, YCETC is the perfect vehicle. I haven’t seen a timeline?
When are we doing training for Moodle? End of March for microwaves – meaningless unless
everything else is attached. When will it be on my campus? Software? Hardware? August 8 kids start
– I’m scared.
Cindy – We feel we are not ready to roll out by Aug 8th. If we identify a good teacher to implement; find
the coursework from outside vendor; to get a feel for online design. Start in spring of 2013.
Phil – I want to see a timeline. Expectation is that we are starting Aug 8 2012 – if not conceivable –
subcommittee. Needs to tell YCETC we are not ready. I need to properly train my teachers.
Jeramy/Cindy – We agree that is the point of this committee.
Duane – Let’s get it done and move forward
John – Identify a teacher in each district and go! W-15 instructions – May – July training. We need the
teachers from each district – let’s get it done!
Cindy – Should it be dual enrollment teachers? YCC experienced teachers?
John – We do have a timeline
Phil – HUSD has not seen a timeline – let’s come up with a definite timeline. We need expectations.
Times?
Stacy – We have done this – we just need to identify what classrooms at the schools.
Jeramy – We are off topic – Let’s get the timeline from Duane. Back to bell schedules – focus – table
it?
John – I move to have a bell schedule determined by Duane – Give us the times!
Seth – second!
3.
Sending & Receiving Sites for Fall of 2012: Who, what level (send, receive, send and receive)
Cindy - #3 Sending/Rec sites
Cindy – Do what MI has done – time/PD/training/Procedure to their teachers – give them the
requirements.
Phil – Important point! If we do economics in class A and send to class B & C on our campus, we need
to know how many teachers to get.
Duane – 65 kids need Spanish – we need a Spanish teacher. Here is where you are doing ITV Chino –
Seligman & Ash fork – here is the $ - here is where training is. Simple – here is what is needed – go
from there.
Jeramy – That is how we do it at JTED as well Course Application process at a central site. We want to
be successful from the get go. Utah Ed Network – they filter programs that are allowed to be seen. This
could be YCETC.
Christy – If we send and receive do we get 2 sets of equipment?
Jeramy – This equipment is owned by YCETC it can be moved or taken away.
Duane – Am I wrong?
Duane – 11 grant funded H.S. for microwaves looking at the Broadband Survey – you will need.
Phil – Clarify – you are telling me if we put a dish on H.S. if we don’t purchase the intranet bandwidth
to rec/send instruction?
Duane – Yes
Phil – Do we need to purchase 1 meg?
Duane – Yes but you won’t need anymore than 2 mg – we do need some clarification.
Jeramy – We can buy 1-100 meg & it is E-rateable. Lock in at 5 mg today – 95 megs will be sold and
not accessible anymore.
Duane - ? They would increase capacity.
Jeramy – How much bandwidth do we need for the next 3-5 years?
Phil – Intranet – not internet – I have never heard it said that districts will have to PAY for this service.
We have WAN to connect our elementary & middle
schools. Do I need 5 or 10 meg. Do I need 5 –
10 microwaves dishes or will
one work.
Duane – The cost is on the last survey as well as in other information that has been distributed. It may
even be in the white pages. It is out there.
Phil – I saw that
Lios - I’m new to this and I didn’t know this
Phil – Big difference in cost for 5 – 10 – 15 meg. I don’t know – we need everything clarified – timeline
– costs. Duane works hard to communicate but he doesn’t always disseminate the information.
Jeramy – Any other school today that are ready to give us teacher names/classes? (NONE)
Marty – I might be ready by the fall but I need more details.
Jeramy – Stacy can tell us about the teaching – recommendation for teachers.
Dan – we could be a sending site – I can’t say we are in because I don’t know
the cost. I don’t
know what Chino-Seligman-Ash Fork need
Jeramy – If we put up the courses we want know if it will make till kids sign up.
Duane - $46 per month per meg – potentially could be free – but I would budget for 5 meg.
Stacy – Professional Development can start at anytime – but we can’t until ITV
systems are in. 1-1
training ITV vs Online – use of moodle.
Cindy – That’s why we won’t be ready for fall. I agree with Phil – timelines could change by
GOVNET/Procurement if it is July it is too late.
John – Best and brightest on the front end – best instructors – once we got them involved it took off.
Dual enrollments are better instructors. Do the small schools want Eng 101, College Alg, etc. figure out
the calculus piece – it might be only two teachers – plug them in – transmitting from Moodle is pretty
easy. I
think we can get this done by fall. Little schools will probably never be delivery sites.
Small schools have a lot teacher turn-over – take what we have – let’s use what we got and get them
going. The hardware piece we have no control over. Make a decision on the # of meg’s you need. We
are getting bogged down in semantics – let’s get going.
Phil – I need to know timelines. We have great teachers – say let’s do this – and I can’t say when the
training is.
John – Stacy and Duane can help put together timelines & PD training.
Jeramy – Send what teachers/classes you are willing to send and give the information to Duane. Duane
are you comfortable with taking the lead on Item #’s 2 – 9, and making a recommendation to the
YCETC board?
Duane – I can do item #’s 2- 9
Jeramy – Do we need a motion to give you direction on these items?
Duane – No
Jeramy - Great, let’s look at #10
Duane – State has approved “Race to the top” it will be done by April – it could help take on some of
the central housing.
Marty – That is too long – I think we give the power to Duane and bring back to us.
4.
ADM/Fees/Funding: Decision was made to retain ADM at last meeting. What do we do with fees
(if any) and future funding? See Item 3 discussion
5.
Fiscal Agent: Who will track the expenses and make payments, process, formula, and related
items See Item 3 discussion
6.
Instructional Staffing: Selection, hiring, evaluation, compensation and related items
See Item 3 discussion
7.
Academic Credit: Award of credit, transfer of credits, recording, determination of weights for
GPA, and related items See Item 3 discussion
8.
Uniform Board Policies: What policies are needed? Can ASBA provide samples from other
schools using ITV & Distance Learning? Transcripts? Procurement Guidelines?
See Item 3 discussion
9.
Promotion & Marketing: Define the market(s)? Branding? Media outlets? Social media?
See Item 3 discussion
10. Regional Service Center / ESA Role: Central Management? Organization of credits, funding,
schedules, data management, ADM, LMS/CMS
See Item 3 discussion
11. Other topics???
8. Discussion and Action Item: Course Development Forms and Procedures
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
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Student Readiness Checklist (for online courses)
Draft Policies and Procedures
Course Development proposal
Jeramy – Item #8 – Course Development forms/Evaluations, any discussions?
9. Discussion and Action Item: ITV Course Recommendations for Fall 2012


Professional Development: Early Adopters / Staff / Admin
Course / ITV Staff Evaluations
Jeramy – We can do this once Duane gets the information back to us – Monday is too close – let’s pick
another time to meet.
Duane – I will be ready before Thursday, January 19th
Jeramy – Option #2 Calendar schedule
Option #2 Bell Schedule
Duane will bring items #1-10 to January 19th board meeting.
10. Discussion and Action Item: Determine Future Agenda Items and Meeting Dates
Jeramy – Any other concerns
John – Let’s wait until after the 19th to meet again.
Jeramy – Duane will send all of us the information electronically. Respond to Deb not to each other or we
are breeching open meeting law.
Duane – Do not respond to each other – just Duane or Deb.
11. Discussion and Action Item: Adjourn (Chair)
Jeramy – Thank you – we are adjourned!