EMERGENCY MANAGEMENT
PLAYBOOK
for the
2-1-1
LOGISTICS
SECTION
WORKSTATION
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EOC WORKSTATION SET UP
1. Determine Mode of Activation (see below).
2. All workstations are located in the closet.
3. Gather necessary resources, supplies, and equipment.
MODES OF ACTIVATION
MODE 1:
INFORMATION – situation monitoring only.
MODE 2:
LIMITED – not all workstations activated.
MODE 3:
FULL – all workstations staffed.
MODE 4:
FULL - with assistance from outside agencies.
MODE 5:
DEMOBILIZATION.
ACTIVATION CHECKLIST:
 Check in
Check in / Sign in with the Security Officer for accountability tracking.
 Review your position
Review your position responsibilities as stated within this workstation
playbook.
 Determine workstation needs
Ensure that the LOGISTICS SECTION workstation is set up properly and
that appropriate staffing, equipment, and supplies needs are addressed.
 Notify when ready
Notify the 2-1-1 EMERGENCY MANAGER when the LOGISTICS
SECTION workstation is operational.
 Report for assignment
Report to the OPERATIONS SECTION CHIEF or the 2-1-1 EMERGENCY
MANAGER for assignments to support the incident action plan (IAP).
 Determine resource / reference needs
Determine resource needs, such as plan copies, and other reference
documents.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
 Begin assigned tasks.
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LOGISTICS SECTION DESCRIPTION:
The LOGISTICS SECTION CHIEF:
 Works directly for the 2-1-1 EMERGENCY MANAGER.
 Is responsible for the coordination of all logistical aspects of the
emergency.
 Works in tandem with the FINANCE / ADMIN SECTION for purchasing
materials or equipment vital to coping with emergency conditions.
 Works in tandem with the RESOURCE UNIT of the PLANNING SECTION
for the tracking and logistical support for resources and equipment.
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LOGISTICS SECTION RESPONSIBILITIES:
 Establish resource priorities
Coordinate with the OPERATIONS SECTION CHIEF to establish priorities
for resource allocations.
 Obtain reports
Obtain Resource Status (RESTAT) Reports from the RESOURCE UNIT
within the PLANNING SECTION.
 Coordinate resources
Coordinate resource tracking; acquire equipment and supplies, personnel,
facilities, and transportation services; as well as arrange for food, lodging,
and other support services as required.
 Set up housing for out of town volunteers.
 Determine if a back up generator is needed.
 Have first aid supplies in the office including band-aids,
Tylenol, Advil, feminine hygiene needs, bug spray, nail
clippers, disinfectant wipes, etc.
 Develop a menu calendar to feed all volunteers
 Develop transportation needs for food
 If volunteers are needed for making meals work with
the Volunteer Resource Center to recruit food
volunteers.
 Call and confirm volunteer 24 hours to make sure food
will be delivered on time.
 Post the schedule and menu for the week on a
corkboard.
 Establish a transportation route and calendar to
transport food from restaurants to call center.
 ID ingredients, if possible, to reduce risk of food
allergies and instruct volunteers to alert you of any
current food allergies.
 Set up snacks and beverages (remember healthy
snacks)
 Have special office supplies ready including clocks, erasable
poster paper, maps, a functioning TV and possibly a ticker
message machine for key updates.
 Make sure all workstations have the proper supplies
including file folders, phones with headsets, and basic office
supplies (pens, paper, sticky notes, disinfectant wipes).
 Work with the Volunteer Resource Center with the number of
volunteers needed to perform the following transportation
needs.

Establish how many volunteers need transportation
from hotels to call center, to run errands for out of
town volunteers and back to the hotels at the end of
their shifts.
 Procurements
Coordinate procurement actions with the FINANCE SECTION.
 Provide all receipts to the Finance Section Chief
 Communications
Keep the INCIDENT COMMANDER and GENERAL STAFF informed of all
significant issues relating to the LOGISTICS SECTION.
 Keep the website updated with links to disaster
related resources.
 Research the missing person’s registry website.
Have it available at all work stations for quick
usage.
 Establish work stations with Microsoft programs for
out of town volunteers to do their own work and
check their email.
 Supervision
Establish the appropriate level of branch and/or unit staffing within the
LOGISTICS SECTION, continuously monitor the effectiveness of the
organization, and modify the structure as required.
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Logistics Section Organization
Logistics
Section
Legal
Officer
Support
Branch
Supply Unit
Leader
Service
Branch
Facilities
Unit Leader
Ground
Support Unit
Ordering
Manager
Security
Manager
Receiving
& Delivery Mgr.
Base
Manager
Camp
Manager
Communications
Unit
Leader
Equipment
Manager
Medical Unit
Leader
Food Unit
Leader
Responder
Rehab Mgr.
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OPERATIONAL CHECKLIST:
 Resource status
Meet with the 2-1-1 EMERGENCY MANAGER, GENERAL STAFF, and
the RESOURCE STATUS UNIT of the PLANNING SECTION to identify
immediate resource needs.
 Establish resource inventory and tracking system
Determine if requested types and quantities of supplies and materiel are
available in inventory. Ensure that all resources are tracked and accounted
for, as well as resources ordered through Mutual Aid.
 Status board
Maintain a status board or other reference depicting procurement actions
in progress and their current status. Allow for the needs of demobilization
planning.
 Spending limits
Meet with the FINANCE SECTION CHIEF and determine the level of
purchasing authority and procurement spending limits for the LOGISTICS
SECTION. Obtain a list of pre-designated emergency purchase orders.
 Planning meetings
Participate in Incident Action Planning meetings. Provide the PLANNING
SECTION CHIEF with the LOGISTICS SECTION objectives at least 30
minutes prior to each Action Planning meeting.
 Reporting
Keep the CEO/PRESIDENT, EMERGENCY MANAGEMENT TEAM,
COMMAND STAFF, and the GENERAL STAFF aware of the Logistical
situation and related matters at an on-going basis. Provide periodic
Section Status Reports to the 2-1-1 EMERGENCY MANAGER.
 Activate Branches and Units
Based on the situation, activate branches/units within the section as
needed and designate Branch and Unit Leaders for each element.
There are two divisional branches (SERVICE BRANCH and SUPPORT
BRANCH) which coordinate all actions of the subordinate units.
o Support Branch Director
The Support Branch Director is responsible for the development
and implementation of logistics plans in support of the Incident
Action Plan (IAP). The Support Branch Director supervises the
operations of the Supply, Facilities, and Ground Support Units.
 Supply Unit Leader is responsible for:




Ordering personnel, equipment and supplies.
Receiving and storing all supplies for the incident.
Maintaining an inventory of supplies.
Servicing non-expendable supplies and equipment.
 Facilities Unit Leader is responsible for:



Coordinating the basic layout of the Incident Command
Post.
Providing sleeping and sanitation facilities for incident
personnel.
Managing Base and Camp operations. Each facility
(Base, Camp) is assigned a manager who reports to the
Facilities Unit Leader and is responsible for managing the
operation of the facility and to provide security service
and general maintenance.
 Ground Support Unit Leader is responsible for:




Supporting out-of-service resources.
Transportation of personnel, supplies, food, and
equipment.
Fueling, service, maintenance, and repair of vehicles and
other ground support equipment.
Implementing the Traffic Plan for the incident.
o Service Branch Director
The Service Branch Director is responsible for the management of
all service-related activities at the incident. The Service Branch
Director supervises the operations of the Communications, Medical,
and Food Units.
 Communications Unit Leader is responsible for:





Developing plans for the effective use of incident
communications equipment and facilities.
Installing and testing of communications equipment.
Assisting the Incident Communications Center.
Distribution of communications equipment to incident
personnel.
Maintenance and repair of communications equipment.
 Medical Unit Leader is responsible for:




Development of the Medical Plan.
Obtaining medical aid and transportation for injured and
ill incident personnel.
Rehabilitation of incident personnel.
Preparation of reports and records.
 Food Unit Leader is responsible for:


 Briefings
Supplying the food needs for the entire incident, including
all remote locations (e.g., Camps, Staging Areas).
Providing food for personnel unable to leave tactical field
assignments.
Brief all Branch Directors and Unit Leaders to:
 Share the objectives as defined in the Incident Action Plan.
 Ensure that responsibilities are clearly understood.
 Assist in developing objectives and plans to accomplish objectives
within the first operational period, or in accordance with the Action
Plan.
 Meet regularly with section staff and work to reach consensus on
section objectives for forthcoming operational periods.
 EOC personnel needs
In coordination with the PERSONNEL UNIT in the FINANCE SECTION,
provide food and lodging for EOC staff and volunteers as required.
 Staffing
Ensure that sufficient LOGISITCS SECTION staff is available for a 24-hour
schedule, or as required.
 Shared administrative support
Provide administrative support to other EOC Sections as required.
ITEMS FOR CONSIDERATION:
 Resource request validation
Advise Branches and Units within the LOGISTICS SECTION to coordinate
with appropriate branches in the OPERATIONS SECTION to prioritize and
validate resource requests from Incident Command Posts in the field. This
should be done prior to acting on the request.
 Procurement procedures
o Whenever possible, meet personally with the requesting party to clarify
types and amount of supplies and materiel, and also verify that the
request has not been previously filled through another source.
o Determine if the procurement item can be provided without cost from
another jurisdiction or through the Operational Area.
o Determine unit costs of supplies and materiel, from suppliers and
vendors and if they will accept purchase orders as payment, prior to
completing the order.
o Orders exceeding the purchase order limit must be approved by the
FINANCE SECTION before the order can be completed.
o If vendor contracts are required for procurement of specific resources
or services, refer the request to THE FINANCE SECTION for
development of necessary agreements.
o Determine if the vendor or provider will deliver the ordered items. If
delivery services are not available, coordinate pick up and delivery
through the TRANSPORTATION UNIT.
o Coordinate donated goods and services from community groups and
private organizations. Set up procedures for collecting, inventorying,
and distributing usable donations.
BASIC QUESTIONS:

Have you been briefed on the current status of the incident?

What is your current staffing need?

Where is the incident headed?

How long will this event last?

Are the rehab needs of your staff being met?

Have you communicated with the GENERAL STAFF?

What are your PIO needs?

Who will take over for you at the end of this operational period?
LEGAL OFFICER
RESPONSIBILITIES:

Advise the CEO/President and 2-1-1 Emergency Manager concerning
legal responsibilities relating to emergency readiness, response, and
recovery.

Advise the 2-1-1 EMERGENCY MANAGER of applicable laws,
contracts, and other legal opinions as well as prepares proclamations
and orders appropriate to the needs of the incident.

Drafting documents such as agreements, declarations, orders,
ordinances and resolutions deemed necessary to deal with emergency
operations.

Providing United Way of Larimer County with legal opinions regarding
assistance to victims, special districts, or organizations impacted by a
disaster.

Identifying legal problems stemming from an emergency and providing
advice for actions and /or solutions.

Providing for legal representation as needed concerning legal matters.
OPERATIONAL CHECKLIST:
 Check in with the PERSONNEL UNIT (in Logistics) upon arrival at the
EOC.
 Report to EOC Director, Section Chief, Branch Coordinator, or other
assigned Supervisor.
 Set up your workstation and review your position responsibilities.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
 Determine your resource needs, such as a computer, phone, plan copies,
and other reference documents.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
SUPPORT BRANCH DIRECTOR
RESPONSIBILITIES:
 Logistics plan
Development and implementation of the logistics plans in support of the
Incident Action Plan (IAP).
 Supervision
Supervise the operations of the SUPPLY, FACILITIES and GROUND
SUPPORT UNITS.
Support
Branch Dir.
Supply Unit
Leader
Facilities Unit
Leader
Ground
Support Unit
Ordering
Manager
Security
Manager
Receiving
& Delivery
Mgr.
Base
Manager
Camp
Manager
Equipment
Manager
OPERATIONAL CHECKLIST:
 Support requirements
Determine initial support requirements of operations in coordination with
the LOGISTICS SECTION CHIEF and the SERVICE BRANCH
DIRECTOR.
 Organization and assignments
Prepare initial organization and assignments for support operations.
Assemble and brief SUPPORT BRANCH personnel.
 Determine resource needs
Determine if assigned Branch resources are sufficient.
 Supervision
Maintain surveillance of assigned units work progress and inform the
LOGISTICS SECTION CHIEF of their activities.
 Internal requests
Coordinate requests from the OPERATIONS SECTION.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
SUPPLY UNIT LEADER
RESPONSIBILITIES:
 Reports to the SUPPLY BRANCH DIRECTOR.
 Supervise the operations of the ORDERING MANAGER and the
RECEIVING / DELIVERY MANAGER.
 Order personnel, equipment, and supplies.
 Receive and store all supplies for the incident.
 Maintain an inventory of supplies.
 Service non-expendable supplies and equipment.
OPERATIONAL CHECKLIST:
 Planning
Participate in LOGISTICS SECTION/SUPPORT BRANCH planning
activities.
 Resources & equipment tracking
Determine the type and amount of supplies en route.
 Review IAP
Review the Incident Action Plan (IAP) for information on operations of the
SUPPLY UNIT.
 Addressing safety & security
Develop and implement safety and security requirements.
 Resource management
Order, receive, distribute, and store supplies and equipment. Service
reusable equipment.
 Managing requests
Receive and respond to requests for personnel, supplies and equipment.
 Inventory control
Maintain an inventory of supplies and equipment.
 Reports
Submit reports to the SUPPORT BRANCH DIRECTOR.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the 2-1-1 EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
ORDERING MANAGER
RESPONSIBILITIES:

Reports to the SUPPLY UNIT LEADER.

Place all orders for supplies and equipment for the incident.
OPERATIONAL CHECKLIST:
 Authority
Obtain names of incident personnel who have ordering authority.
 Resource ordering
Establish ordering procedures. Consolidate orders when possible and
place orders in a timely manner. Obtain necessary agency(s) order forms.
 History of requests
Check on and document requests already made. Create a directory of
names and telephone numbers of agency(s) receiving orders.
 Tracking requests
Identify times and locations for delivery of supplies and equipment.
 Document management
Set up filing system. Submit all ordering documents to the
DOCUMENTATION UNIT in the PLANNING SECTION through the
SUPPLY UNIT LEADER before demobilization.
 Communication
Keep RECEIVING / DISTRIBUTION MANAGER informed of orders
placed.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the 2-1-1 EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
RECEIVING AND DISTRIBUTION MANAGER
RESPONSIBILITIES:

Reports to the SUPPLY UNIT LEADER.

Receive and distribute all supplies and equipment (other than primary
resources).

Service and repair of tools and equipment.
OPERATIONAL CHECKLIST:
 Supply area floor plan and organization
Organize the physical layout of the supply area.
 Operating procedures
Establish procedures for operating the supply area, receiving supplies and
equipment, and distribution.
 Document management
Set up a filing system for receiving and distributing supplies and
equipment.
 Inventory control
Maintain inventory of supplies and equipment.
 Site security
Develop security requirement for supply area.
 Reports
Submit necessary reports and supply records to the SUPPLY UNIT
LEADER.
 Communication
Notify ORDERING MANAGER of supplies and equipment received.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
FACILITIES UNIT LEADER
RESPONSIBILITIES:

Reports to the SUPPORT BRANCH DIRECTOR.

Supervise the activities of the Base and Camp Managers.

Responsible for the layout and activation of incident facilities, (e.g., Base,
Camp(s), and Incident Command Post (ICP)).

Provide sleeping and sanitation facilities for incident personnel

Manage Base and Camp operations.
OPERATIONAL CHECKLIST:
 Briefings
Obtain a briefing from the SUPPORT BRANCH DIRECTOR or the
LOGISTICS SECTION CHIEF. Receive and review a copy of the Incident
Action Plan (IAP).
 Planning
Participate in LOGISTICS SECTION/SUPPORT BRANCH planning
activities.
 Determine facility floor plans and organization
Determine requirements for each facility, including the ICP and prepare
layouts of incident facilities. Notify unit leaders of facility layout.
 Staffing
Provide Base and Camp Managers and personnel to operate facilities.
 Sleeping quarters
Provide sleeping facilities.
 On site security
Provide security services.
 Facility maintenance
Provide facility maintenance services (e.g., sanitation, lighting, clean up).
 Demobilization
Develop a demobilization plan for Base and Camp facilities.
 Records
Maintain facility records.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the 2-1-1 EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
SECURITY MANAGER
RESPONSIBILITIES:

Reports to FACILITIES UNIT LEADER.

Provides safeguards needed to protect personnel and property from
threats, loss, or damage.
OPERATIONAL CHECKLIST:
 Establishing contacts
Establish contacts with local law enforcement agencies, as required.
Contact the Resource Use Specialist for crews or Agency Representatives
to discuss any special custodial requirements that may affect operations.
 Security plan
Develop Security Plan for incident facilities.
 Staffing
Request required personnel support to accomplish work assignments.
 Tracking
Document all complaints and suspicious occurrences.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
BASE MANAGER
RESPONSIBILITIES:

Reports to the FACILITIES UNIT LEADER.

Ensures that appropriate sanitation, security, and facility management
services are conducted at the Base.
OPERATIONAL CHECKLIST:
 Staffing
Determine personnel support requirements.
 Resources
Obtain necessary equipment and supplies.
 Establish & manage facilities
Ensure that all facilities and equipment are set up and properly functioning.
Supervise the establishment of:
o Sanitation facilities (including showers)
o Sleeping facilities.
o Facility maintenance schedules
 Sleeping quarters
Make sleeping area assignments.
 Safety
Ensure that strict compliance is made with all applicable safety
regulations.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
CAMP MANAGER
OVERVIEW:
On large incidents, one or more camps may be established to provide more
efficient support to operations. Camps may be in place for extended periods or
may be moved depending upon the nature of the incident.
Functional unit activities performed at the Incident Command System (ICS) Base
may be performed at the Camp(s). These functional unit activities could include:
 Supply
 Medical
 Ground Support
 Food
 Communications
 Finance/Administration
 Facility maintenance
 Security
RESPONSIBILITIES:

Reports to the FACILITIES UNIT LEADER.

Providing non-technical coordination for all units operating within the
Camp.
OPERATIONAL CHECKLIST:
 Staffing & equipment
Determine personnel support requirements and obtain necessary
equipment and supplies.
 Establish facility services
Ensure that all sanitation, shower, and sleeping facilities are set up and
properly functioning and make sleeping arrangements.
 Safety
Provide direct supervision for all facility maintenance and security services
at Camp and ensure that strict compliance is made with all applicable
safety regulations.
 Coordinating communications
Ensure that all Camp-to-Base communications are centrally coordinated.
 Transportation
Ensure that all Camp-to-Base transportation scheduling is centrally
coordinated.
 Supervision
Provide overall coordination of all Camp activities to ensure that all
assigned Units operate effectively and cooperatively in meeting incident
objectives.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
GROUND SUPPORT UNIT LEADER
RESPONSIBILITIES:

Reports to the SUPPORT BRANCH DIRECTOR.

Support out-of-service resources.

Transportation of personnel, supplies, food, and equipment.

Fueling, service, maintenance, and repair of vehicles and other ground
support equipment.

Implement the Traffic Plan for the incident.
OPERATIONAL CHECKLIST:
 Planning
Participate in SUPPORT BRANCH/LOGISTICS SECTION planning
activities.
 Traffic plan
Develop and implement the Traffic Plan.
 Support vehicle inventory
Maintain Support Vehicle Inventory and transportation vehicles (ICS Form
218). Notify the RESOURCE UNIT of all status changes on support and
transportation vehicles.
 Resource maintenance plan
Arrange for and activate fueling, maintenance, and repair of ground
resources. Support out-of-service resources.
 Transportation services
Provide transportation services as requested by the SUPPORT BRANCH
DIRECTOR or the LOGISTICS SECTION CHIEF.
 Data collection
Collect information on rented equipment, maintenance requisitions, and
repair supplies (e.g., fuel, spare parts).
 Road maintenance
Maintain incident roads and coordinate the “hardening” of access control
areas.
 Reports
Submit reports to SUPPORT BRANCH DIRECTOR as directed.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
EQUIPMENT MANAGER
RESPONSIBILITIES:

Reports to the GROUND SUPPORT UNIT.

Provide service, repair, and fuel for all apparatus and equipment.

Provide transportation and support vehicle services.

Maintain records of equipment use and service provided.
OPERATIONAL CHECKLIST:
 Determine incident needs
Obtain the Incident Action Plan (IAP) to determine locations for assigned
resources, Staging Area locations, and fueling and service requirements
for all resources.
 Vehicle maintenance
Provide maintenance and fueling according to schedule. Coordinate with
Agency Representatives on service and repair policies.
 Transportation schedule
Provide transportation and support vehicles for incident use. Prepare
schedules to maximize use of available transportation.
 Vehicle inspections
Inspect equipment condition and ensure coverage by equipment
agreement. Check all service repair areas to ensure that all appropriate
safety measures are being taken.
 Supplies
Determine supplies (e.g., gasoline, diesel, oil and parts needed to
maintain equipment in an efficient operating condition), and place orders
with the SUPPLY UNIT.
 Inventory
Maintain Support Vehicle Inventory (ICS Form 218)
 Records
Maintain equipment rental records, equipment service, and use records.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
SERVICE BRANCH DIRECTOR
RESPONSIBILITIES:

Manage all service activities at the incident.

Supervises the operations of the Communications, Medical and Food
Units.
Service
Branch Dir.
Communications
Unit
Leader
Medical Unit
Leader
Food Unit
Leader
Responder
Rehab Mgr.
OPERATIONAL CHECKLIST:
 Determine service requirements
Review the Incident Action Plan (IAP) to determine the level of service
required to support operations.
 Planning
Participate in planning meetings of LOGISTICS SECTION personnel.
 Supervision
Organize and prepare assignments for SERVICE BRANCH personnel and
coordinate activities of Branch Units.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the 2-1-1 EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
COMMUNICATIONS UNIT LEADER
RESPONSIBILITIES:

Reports to the SERVICE BRANCH DIRECTOR.

Develop plans for the effective use of incident communications equipment
and facilities.

Installation, testing, maintenance, and repair of communications
equipment.

Support of the Incident Communications Center.

Distribution of communications equipment to incident personnel.
OPERATIONAL CHECKLIST:
 Equipment accountability & tracking
Ensure an equipment accountability system is established and ensure that
communications systems are installed, tested, and repaired.
 Message center
Establish a message center for incident personnel and a separate
information center for the general public.
 Technical resources
Provide technical information as required on:
o Adequacy of communications systems currently in operation.
o Geographic limitation on communications systems.
o Equipment capabilities/limitations.
o Amount and types of equipment available.
o Anticipated problems in the use of communications equipment.
 Records
Maintain records on all communications equipment as appropriate.
 Demobilization
Recover equipment from Units being demobilized.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
MEDICAL UNIT LEADER
RESPONSIBILITIES:

Reports to the SERVICE BRANCH DIRECTOR.

Develops the Medical Plan.

Obtains medical aid and transportation for injured and ill incident
personnel.

Preparation of reports and records.
OPERATIONAL CHECKLIST:
 Planning
Participate in LOGISTICS SECTION/SERVICE BRANCH planning
activities.
 Establish Medical Unit
Coordinate with local medical services to establish a Medical Unit.
 Medical Plan
Prepare the Medical Plan (ICS Form 206). Prepare additional procedures
for major medical emergency. Declare major medical emergency as
appropriate.
 Coordinating medical service requests
Respond to requests for medical aid, medical transportation, and medical
supplies.
 Records
Prepare and submit treatment, supply, and patient tracking documentation
to the DOCUMENTATION UNIT of the PLANNING SECTION.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
RESPONDER REHABILITATION MANAGER
RESPONSIBILITIES:

Reports to the MEDICAL UNIT LEADER.

Rehabilitation of incident personnel who are suffering from the effects of
strenuous work and/or extreme conditions.
OPERATIONAL CHECKLIST:
 Rehabilitation locations
Designate the responder rehabilitation location and have the location
announced on the radio with radio designation "Rehab".
 Medical evaluations
Request necessary medical personnel to evaluate the medical condition of
personnel being rehabilitated.
 Rehab supplies
Request necessary resources for rehabilitation of personnel, (e.g., water,
shelter, personnel).
 Food
Request food through the FOOD UNIT LEADER or the LOGISTICS
SECTION CHIEF for personnel being rehabilitated.
 Re-assignment of personnel
Release rehabilitated personnel to PLANNING SECTION for
reassignment.
 Records
Maintain records of services provided, supplies used, and other pertinent
information.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
FOOD UNIT LEADER
RESPONSIBILITIES:

Reports to the SERVICE BRANCH DIRECTOR.

Supplying the food needs for the entire incident, including all remote
locations (e.g., Camps, Staging Areas).

Provide food for personnel unable to leave tactical field assignments.
OPERATIONAL CHECKLIST:
 Determine current and future requirements
Meet with the LOGISTIC SECTION CHIEF to determine food and water
requirements for the next operational period and for the duration of the
incident.
 Field kitchens & other food delivery services
If necessitated by the needs of the incident, obtain necessary personnel,
equipment, and supplies to establish cooking facilities. Arrange for food
delivery if field kitchens will not be utilized.
 Coordinate with Nutritionists
Ensure that well-balanced menus are provided.
 Requesting supplies
Order sufficient food and potable water from the SUPPLY UNIT.
 Inventory
Maintain an inventory of food and water.
 Establish food safety
Maintain food service areas, ensuring that all appropriate health and
safety measures are being followed.
 Establish a log
Document all activity on Unit Log (ICS Form 214) which chronologically
describes all actions taken during the management of the emergency
incident.
DEMOBILIZATION CHECKLIST:
 Workstation deactivation
Deactivate your assigned position and close out activity logs.
 Documentation
Complete all required forms, reports, and other documentation. All forms
should be submitted to the Documentation Unit of the PLANNING
SECTION.
 After Action Report
Provide a summary paper to your supervisor or to the EMERGENCY
MANAGER for the After Action Report.
 Relief staffing
If another person is relieving you, ensure they are thoroughly briefed
before you leave your work station and provide a forwarding phone
number where you can be reached.
 Clean up your work area.
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GLOSSARY OF TERMS, ACRONYMS & ABBREVIATIONS
Agency Representative(s)
An individual or group of individuals assigned to an incident from an
assisting or cooperating agency. The Agency Representative reports to
the Incident Liaison Officer.
Amateur Radio Emergency Service (ARES)
A regional network of amateur radio operators, licensed by the Federal
Communications Commission. Similar to the Federal Radio Amateur Civil
Emergency Services (RACES).
American Red Cross
A quasi-governmental agency dedicated and directly responsible for relief
of suffering and welfare activities during war and disaster. The ARC
operates under a congressional charter and is supported by the people.
Base
A geographical site designated as the primary distribution point for
coordination and administration of incident logistics.
Base Manager
The individual responsible for control and coordination of activities at the
base. Reports to the Logistics Section Chief.
Blizzard
A winter storm combining cold air, heavy snows, and strong winds that
blow the snow about and may reduce visibility to only a few yards.
Blizzard Warning
An advisory issued by the National Weather Service when considerable
snow and winds of 35 miles per hour or more are expected.
Branch Director
The individual responsible for a major segment of geographical/functional
operations. The branch level is between a Section and a Division/Group.
Casualty
A person injured and needing treatment or killed because of man-made or
natural disaster.
Catastrophic Incident
Any natural or manmade incident that results in an extraordinary level of
mass casualties, damage, or disruption severely affecting the population,
infrastructure, environment, economy, national morale and/or government
functions. A catastrophic event could result in sustained national impacts
over a prolonged period of time; almost immediately exceeds resources
normally available to state, local, tribal and private sector authorities; and
significantly interrupts governmental operations and emergency services
to such an extent that national security could be threatened. All
catastrophic incidents are incidents of national significance.
City Attorney
The Chief Legal Officer of the City of Loveland who serves as a member of
the Command Support Staff and advises the Incident Commander and the
EMT on all legal matters pertaining to an emergency incident for which the
EOC has been activated.
City Council
The legislative body of the City of Loveland composed of nine members
including a Mayor and Mayor Pro-Tem. The City Council is responsible for
enacting City ordinances, appropriating funds to conduct City business,
and providing policy direction to the City Staff.
City Manager
The Chief Executive Officer of the City of Loveland who serves as the
Incident Command during city disasters.
Civil Air Patrol (CAP)
An auxiliary of the U.S. Air Force that has volunteered its services to
conduct various emergency services missions. These missions are mainly
the use of light aircraft in search and rescue, civil defense and disaster
relief operations.
Civil Defense (CD)
All activities and measures taken by government (local, state and federal)
before, during, and after natural or man-made disasters to deal with the
emergency conditions.
Colorado Crime Information Center (CCIC)
A computer system with terminals in most law enforcement and
communication agencies in Colorado as well as the State Emergency
Operations Center. It is used primarily for law enforcement functions, but
one of its secondary uses is as a part of the warning and communications
system for disaster emergencies. It is connected to the National Crime
Information Center (NCIC).
Colorado Division of Emergency Management (CDEM)
The branch of state government under the Department of Local Affairs,
which is responsible for the Comprehensive Emergency Management
Program for the State of Colorado. CDEM is formerly known as the
Colorado Division of Disaster Emergency Services.
Colorado Law Enforcement Emergency Radio (CLEER)
The common radio frequency used in Colorado for coordination of law
enforcement and other emergencies.
Command Post
A generic term given to the area or vehicle that provides field personnel a
physical location from which to give on-site direction, information,
coordination and communication.
Command Staff
The Incident Commander (City Manager) and his/her Support and Policy
Staff. Command Support Staff includes: Legal, Liaison and Information
Officers. The Command Policy Staff includes: Mayor, Deputy City
Manager, Fire Chief, Police Chief, Director of Community Services and the
Department with primary control responsibilities.
Comprehensive Emergency Management (CEM)
An integrated approach to the management of emergency programs and
activities for all four emergency phases (mitigation, preparedness,
response, and recovery), for all types of emergencies and disasters
(natural and man-made), and for all levels of government (local, state, and
federal) and the private sector.
Contamination, Radiological
The deposit of radioactive material on the surfaces of structures, areas,
objects or personnel following a nuclear explosion or accident.
Continuity of Government or Line of Succession
A pre-designated assignment of qualified individuals to fill for key officials
in their absence.
Damage Assessment
The appraisal or determination of the actual effects resulting from manmade or natural disasters.
Damage Assessment Group / Team
A group designated with the primary responsibility of assessing the scope
and effect of physical damages to the City infrastructure and the local
community and providing SITSTAT reports to the Plans Section.
Damage Survey Report (DSR)
A comprehensive engineering report prepared by a federal-state-local
team that outlines the scope of work and estimated cost of repairs at each
site of damage that has occurred as a result of disaster.
Decontamination, Radiological
The reduction or removal of the health hazard resulting from contaminated
materials. This may be accomplished by:
1. Treating the surface to remove the contaminating agent, or reducing it
to a safe level.
2. Letting the radioactive material stand long enough for a reduction of the
concentration of radiation through natural decay.
3. Covering the substance with a sealing material.
4. Removing radioactive material and burying it, on land or at sea or
entombing it.
Department of Homeland Security (DHS)
The United States Department of Homeland Security (DHS) is a cabinetlevel Department of the Federal Government with the responsibility of
protecting the territory of the United States from terrorist attacks and
responding to natural disasters. Its goal is to prepare for, prevent, and
respond to domestic emergencies, particularly terrorism.
Disaster
The occurrence or imminent threat of widespread or severe damage,
injury, or loss of life or property resulting from any natural cause or cause
of human origin, requiring emergency action to avert danger or damage,
including but not limited to volcanic activity, epidemic, air pollution, blight,
drought, infestation, explosion, civil disturbance, or hostile military or
paramilitary action.
Disaster Council
An epithet for the Emergency Management Team, this is a group of City
administrators responsible for the direction and control of City operations
during a disaster or emergency.
Disaster Service Workers
Volunteers signed up by Employee Relations Department protected under
Worker's Compensation in disaster operations.
Division of Local Affairs - Office of Emergency Management
The branch of State Government in the Department of Public Safety
responsible for the comprehensive Emergency Management Program for
the State of Colorado.
Earthquake
The shaking or trembling of the crust of the earth, caused by underground
volcanic forces or by breaking and shifting of rock beneath the surface.
Emergency
As defined by the Stafford Act, an emergency is “any other occasion or
instance for which the President determines that Federal assistance is
needed to supplement State, local, and tribal efforts to save lives and to
protect property and public health and safety or to lessen or avert the
threat of a catastrophe in any part of the United States.”
Emergency Alert System (EAS)
Consists of broadcast stations and interconnecting facilities which have
been authorized by the Federal Communications Commission to operate
in a controlled manner during a war, state of public peril or disaster or
other national emergency as provided by the state-wide comprehensive
Emergency Alert System Plan.
Emergency Management
An integrated approach to the management of emergency programs and
activities for all four emergency phases (mitigation, preparedness,
response and recovery), for all types of emergencies and disasters
(natural and man-made) and for all levels of government
(Federal/State/Local) and the private sector.
Emergency Management Operations Plan
A brief, clear and concise documented description of actions to be taken or
instructions to all individuals and local government services stating what
will be done in the event of an anticipated emergency. The Plan will state
the method or scheme for taking coordinated actions to meet the needs of
the situation. It will state the actions to be taken by whom, what, when and
where based on predetermined assumptions, objectives, and capabilities,
direction and control in a civil disaster or emergency.
Emergency Management Team (EMT)
The EMT is responsible for the direction and control of City operations
implemented via the Emergency Operations Center (EOC) during a
disaster or emergency as outlined:












The City Manager / Assistant City Manager will serve as the Incident
Commander
The Mayor or Mayor Pro-Tem
The Assistant City Manager or designee will serve as the Public
Information Officer
The City Attorney will serve as the Legal Officer
The Public Works Manager will serve as the Logistics Section Chief
The Director of Community Services
The Fire Chief
The Chief of Police
The Emergency Manager
The Risk Manager
The Director of Water and Power
The Budget Officer or designee will serve as the Finance Section Chief
Emergency Operations Center (EOC)
The protected site from which civil government officials (Municipal,
County, State and Federal) exercise direction and control in an
emergency.
Emergency Public Information (EPI)
Information which is disseminated primarily, but not unconditionally, at the
actual time of an emergency which is released by authority of the Incident
Commander and through the Public Information Officer.
Emergency Relocation Center
A temporary geographical area or facility designed to serve as a safe
haven for persons in the process of evacuating a dangerous area or
environment. Persons usually stay at the Emergency Relocation Center
until the establishment of an evacuation shelter.
Evacuation
Organized, timed, and supervised dispersal of civilians from dangerous
and potentially dangerous areas, their reception and care in safety areas
and their return to their own home communities.
Evacuation / Emergency Shelter
A form of lodging provided for the communal care of individuals or families
made homeless by a major disaster or an emergency. Typically, the
evacuation shelter provides care, emergency medical assistance, and
feeding and sleeping resources.
Exercise
A maneuver or simulated disaster operation involving planning,
preparation and execution. It is carried out for the purpose of training and
evaluation. It may be a combined unified, joint or single service exercise,
depending on participating organizations.
Fallout, Radioactive
The process or phenomenon of the fall back to the earth's surface of
particles contaminated with radioactive material from a cloud of this matter
formed by a nuclear detonation. The term is also applied in a collective
sense to the contaminated particulate matter itself. The early (or local)
fallout is defined as those particles which reach the earth with 24 hours
after a nuclear explosion. The delayed (or worldwide) fallout consists of
the smaller particles which ascent into the upper troposphere and into the
stratosphere and are carried by winds to all parts of the earth.
Fallout Shelter
A specially built structure for protecting people, records, or equipment from
the effects of a nuclear detonation.
Family Safety and Welfare Requests
An information gathering and communication process designed to keep
emergency response personnel advised of their own families' condition.
An integral component of sustained operations during a significant incident
where an emergency worker is unable to make family contact to personally
check his/her family's safety.
Federal Departments and Agencies
Those executive departments enumerated in 5 U.S.C. 101, together with
the Department of Homeland Security (DHS); independent establishments
as defined by 5 U.S.C. § 104(1); government corporations as defined by 5
U.S.C. § 103(1); and the U.S. Postal Service.
Federal Emergency Management Agency (FEMA)
The Federal agency responsible for the government's portion of the
Comprehensive Emergency Management Program. It consists of a
National Office in Washington, D.C. and ten regional offices, one of which
is in the Denver Federal Center.
Financial Assistance
Any form of loan, grant, guaranty, insurance, payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect
Federal assistance, other than general or special revenue sharing or
formula grants made to the States.
Fire Emergency Radio Network (FERN)
Established radio network for Fire & Rescue Dept. mutual aid operations.
Fire Resource Officer
The individual assigned to the emergency communications center to assist
with resource requests, radio traffic, and information processing.
Typically, a Fire Officer trained in incident management staffs this position.
Five-Hundred (500) Year Floodplain
Refers to that area which is subject to inundation from a flood having a 0.2
percent (two-tenths of 1%) chance of being equaled or exceeded in any
given year.
Flash Flood Warning
An advisory issued by the National Weather Service indicating that flash
flooding is occurring or imminent on certain streams or designated areas
and those threatened should take immediate action.
Flash Flood Watch
An advisory issued by the National Weather Service indicating that heavy
rains occurring or expected to occur may soon result in flash flooding in
certain areas.
Flood/Flooding
A general and temporary condition of partial or complete inundation of
normally dry land areas from the overflow of inland and/or tidal waters,
and/or unusual and rapid accumulation of runoff of surface waters from
any source.
Floodplain
Generally the lowland and relatively flat areas adjoining inland and coastal
waters that is subject to a one percent (1%) or greater chance of flooding
in any given year.
Flood Warning
A forecast of impending flooding, given by radio, television and local
government emergency forces. A flood warning message tells the
expected severity of flooding, the affected river, and the location and time
when the flooding will begin.
Freezing Rain or Freezing Drizzle
Terms used in National Weather Service forecasts when expected rain is
likely to freeze as soon as it strikes the ground, putting a coating of ice on
roads and walkways. If a substantial layer of ice is expected to accumulate
from the freezing rain, a winter storm warning is issued.
General Staff
The individuals assigned to specific functional areas (Planning,
Operations, Logistics, and Finance Sections) within the Incident Command
System (I.C.S.).
Group
The organizational level of the Incident Command System having
operational responsibility for a specified tactical function. A Group is the
same level as that of a Division.
Group Supervisor
The individual having responsibility to direct personnel assigned to a
Group.
Hazardous Materials (HazMat)
Any element, compound, or combination thereof which is flammable,
corrosive, detonable, toxic, radioactive, an oxidizer, an etiologic agent, or
highly reactive and which because of handling, storing, processing or
packaging, may have detrimental effects upon operating and emergency
personnel, the public, equipment and/or the environment.
Hazard Mitigation
Hazard mitigation includes any cost-effective measure, which will reduce
the potential for damage to a facility from a disaster event. Measures may
include zoning and building codes, floodplain property acquisitions, home
elevations or relocations, and analysis of hazard-related data.
Incident Action Plan (I.A.P.)
The strategic goals, tactical objectives and support requirements for the
incident. Large or complex incidents require a written action plan. The
I.A.P. is developed by the Plans Section Chief, for approval by the Incident
Commander, and execution by the Operations Section Chief.
Incident Command System (I.C.S.)
A standardized method of managing emergency incidents based on a
common organizational structure, common terminology, common
operating procedures and known qualifications of agency operating
personnel; used on-scene and/or in conjunction with activation of an
Emergency Operations Center (EOC) operation where command and
control coordination is centralized.
Incident Mitigation
Incident mitigation involves actions taken during an incident designed to
minimize impacts or contain the damages to property or the environment.
Incident of National Significance
An actual or potential high-impact event that requires a coordinated and
effective response by an appropriate combination of federal, state, local,
tribal, nongovernmental and/or private sector entities in order to save lives
and minimize damage.
Liaison Officer
A command staff member who is the contact point for assisting or
coordinating agencies.
Local Emergency
The actual or threatened existence of conditions of disaster or of extreme
peril to the safety of persons and property within the City, including but not
limited to: fire, flood, storm, earthquake, epidemic, infestation, explosion,
aircraft crash, hazardous substance incident, oil spill or other contamination
of air or water requiring immediate action to avert danger or damage; water
or power shortage, civil disturbance, hostile military or paramilitary action; or
any other declared disaster that requires the aid and assistance of outside,
local, state or federal agencies.
Local Government
Comprised of the elected officials of each political subdivision (counties
and municipalities) who have responsibility for reducing the vulnerability of
people and property to the effects of emergencies and disasters. They
should ensure that local governmental agencies are capable of efficient
and responsive mobilization of resources in order to protect lives, minimize
property loss, and expedite recovery efforts during an emergency or
disaster. They should ensure that an Emergency Management Office
serves the jurisdiction. The Local Emergency Operations Plan should be
prepared based upon a valid hazards and risk analysis. (C.R.S. 24-322107)
Major Damage
A structure which has received substantial damage but is technically and
economically feasible to repair.
Major Disaster
A natural or man-made catastrophe in any part of the United States which,
in the determination of the President, is or threatens to be of sufficient
severity and magnitude to warrant disaster assistance by the Federal
Government to supplement the efforts and available resources of State
and Local Governments in alleviating the damage, hardship, or suffering
caused by such event.
Mitigation
Activities designed to reduce or eliminate risks to persons or property or to
lessen the actual or potential effects or consequences of an incident.
Mitigation measures may be implemented prior to, during, or after an
incident. Mitigation measures are often developed in accordance with
lessons learned from prior incidents. The NRP distinguishes between
hazard mitigation and incident mitigation. Hazard mitigation includes any
cost-effective measure, which will reduce the potential for damage to a
facility from a disaster event. Incident mitigation involves actions taken
during an incident designed to minimize impacts or contain the damages
to property or the environment.
National Flood Insurance Program (NFIP)
A Federal program enabling property owners to purchase flood insurance.
The NFIP is based on an agreement which states that if a community will
implement measures to reduce future flood risks to new construction in
Special Flood Hazard Areas, the Federal government will make flood
insurance available within the community as a financial protection against
flood losses which do occur.
National Incident Management System (NIMS)
A system to provide a consistent nationwide approach for Federal, State,
local, and tribal governments to work effectively and efficiently together to
prepare for, prevent, respond to, and recover from domestic incidents
regardless of size, cause, or complexity.
National Law Enforcement Communications (NLEC)
An established radio network for law enforcement and EMS mutual aid
communications.
National Response Plan (NRP)
A Federally-designed and organized Emergency Response Plan that
establishes a comprehensive all-hazards approach to enhance the ability
of the United States to manage domestic incidents.
National Warning System (NAWAS)
A Federal system, originating from NORAD, used to disseminate warnings
and other emergency information from the warning centers to warning
points at, and within, each State. For the Larimer County area, the
receiving point is the Larimer County Communications Center.
Information will be distributed via Teletype to other agencies, including the
Loveland Communications Center.
National Weather Service
The branch of the National Oceanic and Atmospheric Administration
(NOAA) which forecasts and issues weather watches and warnings.
NOAA Weather Radio
A broadcast system that furnishes continuous weather messages around
the clock on dedicated very high frequencies. It is a part of the warning
system managed by the National Ocean and Atmospheric Administration.
Non-governmental Organization
Include entities that associate based on the interests of their members,
individuals, or institutions that are not created by a government, but may
work cooperatively with government. Such organizations serve a public
purpose, not a private benefit. Non-governmental organization may
include the Private Sector.
One-Hundred (100) Year Floodplain
Refers to areas that are subject to inundation from a flood having a 1
percent (1%) chance of being equaled or exceeded in any given year.
Plan, the (LEOP)
The term "the Plan" as used herein refers to the City of Loveland’s Local
Emergency Operations Plan.
Preparedness
Those activities, programs and systems that exist prior to an emergency
that are used to support and enhance response to an emergency or
disaster.
Prevention
Involves actions taken to avoid an incident or to intervene to stop an
incident from occurring. This includes applying intelligence and other
information to a range of activities that may include such countermeasures
as deterrence operations; security operations; investigations to determine
the full nature and source of the threat; public health and agricultural
surveillance and testing; and law enforcement operations aimed at
deterring, preempting, interdicting, or disrupting illegal activity and
apprehending perpetrators.
Private sector
Organizations and entities that are not part of any governmental structure.
It includes for-profit and not-for-profit organizations, formal and informal
structures, commerce and industry, and private voluntary organizations.
Protection Factor (PF)
A number used to express the relationship between the amount of fallout
gamma radiation that would be received by a person in a completely
unprotected location and the amount that would be received by a person in
a protected location.
Public Assistance
The Federal financial assistance provided to State and Local governments
or to eligible private nonprofit organizations for disaster-related
requirements.
Radio Amateur Civil Emergency Services (RACES)
An emergency service, authorized by the Federal government, designed to
make efficient use of radio amateurs, and in accordance with approved
civil defense communication plans. SEE (ARES)
Recovery
Involves actions and the implementation of programs necessary to help
individuals, communities, and the environment directly impacted by an
incident to return to normal where feasible. These actions assist victims
and their families, restore institutions to regain economic stability and
confidence, rebuild or replace destroyed property, address environmental
contamination, and reconstitute government operations and services.
Recovery actions often extend long after the incident itself. Recovery
programs may include hazard mitigation components designed to avoid
damage from future incidents.
Response
Involves activities that address the short-term, direct effects of an incident.
These activities include immediate actions to preserve life, property, and
the environment; meet basic human needs; and maintain the social,
economic, and political structure of the affected community. Response
also includes the execution of emergency operations plans and incident
mitigation activities designed to limit loss of life, personal injury, property
damage, and other unfavorable outcomes.
RESTAT
Short version of the term “Resource Status”. The Plans Section is
responsible for collecting information on RESTAT and providing the
information to the Operations Section Chief or Incident Commander.
Riverine
Relating to, formed by, or resembling a river (including tributaries), stream,
brook, etc.
Search and Rescue (SAR)
SAR is the utilization and coordination of available resources for the
preservation of life in the case of lost, trapped, stranded, or injured
persons.
Severe Blizzard Warning
An advisory issued by the National Weather Service when very heavy
snowfall is expected, with winds of at least 45 miles per hour and
temperatures of 10 degrees or lower.
SITSTAT
Short version of the term “Situation Status”. The Plans Section is
responsible for collecting information on SITSTAT and providing the
information to the Operations Section Chief or Incident Commander.
Sleet
Small particles of ice usually mixed with rain.
Special Flood Hazard Area
The land in the floodplain within a community subject to a one percent or
greater chance of flooding in any given year, which is mapped and
regulated by the Federal Emergency Management Agency.
Staging Area
The location where incident personnel and resources are assigned for
immediate response (available) status.
Staging Manager
The individual responsible for the tracking of response-available personnel
and equipment. Usually reports to the Operations Section Chief.
State
For the purposes of this Plan, when “the State” is referenced, it refers to
the State of Colorado. Federal definition: Any state of the United States,
the District of Columbia, the Commonwealth of Puerto Rico, the Virgin
Islands, Guam, American Samoa, the Commonwealth of the Northern
Mariana Islands, and any possession of the United States.
Title III
Also known as the "Emergency Planning and Community Right-to-Know
Act of 1986," this law establishes requirements for Federal, State, Local
governments, and industry regarding emergency planning and "community
right-to-know" reporting on hazardous and toxic chemicals.
Tornado Warning
An advisory issued by the National Weather Service when a tornado has
been sighted or indicated by radar. Warnings describe the area that could
be affected. If a warning is issued, take cover immediately.
Tornado Watch
An advisory issued by the National Weather Service indicating tornadoes
may occur in certain areas. Watches specify a time period and an area
where tornadoes are possible, and are disseminated to the public through
radio, television and NOAA weather radio.
Travelers' Advisory
Issued by the National Weather Service when ice and snow are expected
to hinder travel, but not seriously enough to require warnings.
Unified Command
The shared responsibility of several agency representatives for overall
incident management as a result of a multi-jurisdictional or multi-agency
response effort. These representatives would typically co-locate and jointly
manage the incident.
Urban Search and Rescue Team (USAR)
Specialized teams that respond through rapid mobilization to technical
rescue situations involving collapse of large buildings and urban
infrastructure. USAR teams are quasi-government organizations
recognized by State government and FEMA.
Volunteer
A person who, of his/her own free will, assumes responsibility for the
performance of a task in the civil defense program for which he/she
receives no salary.
Winter Storm Warning
An advisory issued by the National Weather Service when heavy snow
(expected snowfall of 4 inches or more in a 12 hour period, or 6 inches or
more in a 24 hour period), is forecasted to occur.
Winter Storm Watch
An advisory issued by the National Weather Service indicating there is a
threat of severe winter weather in a particular area.
Work Periods
A defined time period or shift where incident personnel are actively
mitigating the incident. A work period is designed to minimize stress and
provide for rest and rehabilitation of incident workers, (including Command
Staff) during long, complex or sustained operations. The Incident
Commander defines the work periods.