University of New South Wales
ABN 57 195 873 179
GST Codes Used In NS Financials
SHORT
DESCRIPTION
LONG DESCRIPTION
Questions? Email Eric McCallum. ericmac@unsw.edu.au or extn 52825
ACQUISITIONS
 GST In Price,
Claimable
Purchase Orders, Credit Card Reconciliation, AP Vouchers & Journals.
The purchase of taxable goods or services where GST is charged and it can be claimed (i.e. as an Input Tax Credit –
ITC). This applies to the majority of purchases.
GST CODE
Capital
Other
<=$5,000
>=$5,000
GL 3505
GL 3505
AC
AO
ACIT
AOIT
 GST In Price, &
Input Taxed
Supply
The purchase of taxable goods or services which are input taxed supplies but the GST charged (i.e. an ITC) cannot be
claimed. E.g. financial supplies (financial services), and certain supplies relating to residential accommodation.
 GST In Price,
GST Not
Claimable
The purchase of taxable goods or services which are specific non-deductible items but the GST charged cannot be
claimed. E.g. fines and penalties. Also used for transactions where the original tax cannot be obtained. Note: For
meal entertainment expenses, where FBT is not payable.
NIAC
NIAO
The purchase of goods or services with no GST in the price. These are referred to as GST Free purchases. E.g. GSTfree basic food; water; sewerage and drainage; also used for purchases made which are consumed or used overseas eg
accommodation; international air fares, taxi fares etc. If imported into Australia use the Import codes below.
FRAC
FRAO
Used where the Supplier you are buying from does not have an ABN number, and hasn’t provided a declaration form
(Statement by Supplier). UNSW are required to withhold 46.5% of the payment as withholding tax. Supplier to be
notified.
NABC
NABN
The overseas purchase of goods and services imported into Australia, where, had they been purchased in Australia
instead, would have been subject to GST. E.g. machinery, equipment, computers, software etc.
IMAC
IMAO
The overseas purchase of goods and services brought into Australia, where, had they been purchased in Australia
instead, would have been GST-Free anyway. E.g. Pharmaceutical and medicinal drugs. Also for goods imported into
Australia that don’t require customs declaration.
IMFC
IMFO
Not reported on the ATO Business Activity Statement (BAS). E.g. transactions between members of same GST group,
payments of taxes (eg. PAYG, payroll tax, employer payments such as wages, super, donations)
EXCL
EXCL
 Interim
Advances
This code is used for initial transactions in relation to Travel Allowances and Cash Advances. Other items where no GST
is charged.
EXAD
EXAD
 Journals SSJ or
ONL
GST adjustment journals maybe raised by the Client Service Accountants or Financial Control. Please refer to the
journals procedure.
EXCL
EXCL
 Kensington
College
Input tax purchases where 44% can be claimed as an "Input Tax Credit".
AC01
AO01
 GST Free
Purchase,
 No ABN or
Declaration,
 Importation Of
Taxable Goods
And Services
 Importation of
GST-Free
Goods &
Services
 Out Of Scope
Payments
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University of New South Wales
ABN 57 195 873 179
Supplies are the goods or services which the University provides to its customers.
Transactions affected: Billing/Invoice Generation, Journals.
The sale of goods or services that require 10% GST to be charged (majority of bills). Should not be used for
internal charges between departments. Refer to Finance website – accounts receivable – request for an
invoice rules.
SUPPLIES
 Taxable
supplies
 GST-Free
Exported
Supplies
 GST-Free
Other Supplies
 Input Taxed
Supplies
 Out Of Scope
 Journals SSJ or
ONL
Billing Codes
SALE
When selling goods to an overseas customer/buyer. No GST is charged. However the goods must leave
Australia within 60 days of invoice or receipt of consideration, whichever is first. E.g. grants made to
overseas bodies. Otherwise, GST will be added.
EXPT
Other sale of goods or services that are GST free. No GST is charged. E.g. education courses such as
degree and post-graduate diplomas; sale of a going concern; and sale of donated second hand goods.
FREE
Sale of input taxed supplies. No GST is charged. E.g. Residential rent - certain rental income from
Kensington Colleges; certain fund-raising activities.
ITAX
Sales or income which is not reported on the ATO Business Activity Statement (BAS). E.g. Transactions
between members of same GST group; money received but no supply made i.e. gifts and donations.
EXCL
Journals maybe raised by the Client Service Accountants or Financial Control. L30 journals may originate at
the department or facility level and be processed by the Client Service Accountants after being initialed by
the tax accountant. Please refer to the journals procedure.
EXCL
GST Journal Chartfields
Unit
GL 8505
Ledger
Account
Fund
Dept ID
Program
Class
Project
Type
UNSWA
ACTUALS
3505
SU101
ADACCOUN
0000
00
PS55592
Purchases
UNSWA
ACTUALS
8505
SU101
ADACCOUN
0000
00
PS55592
Sales
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