For official use only
DIESEL LOCO MODERNISATION WORKS PATIALA
SCHEDULE OF POWERS
YEAR, 2008
1
PREFACE
Based upon the original DCW SOP Edition 2003 Railway Financial Code, Vol.I (Second Reprint 1998), Annexure-II to Chapter-V other Indian
Railway Codes and orders issued by Railway Board from time to time and in consultation with FA&CAO/DMW, powers are hereby delegated to the Principal
Head of the Department/ Coordinating Head of the Department, Senior Administrative Grade, Junior Administrative Grade and other officers to the extent
indicated in the schedule. The remaining powers will continue to be exercised by CAO/R personally.
This Delegation of Powers consists of 10 Chapters viz. Works, Tender Contracts and Agreements for Works, Miscellaneous, Contingent Charges,
Store, Medical, EDP Center, Public Relations, Marketing and Personnel Department. The delegation of powers of GM from Railway Board, forming part of
Annexure II to Chapter-V, Indian Railway Financial Code Vol.I vide Board’s letter No. F(X)II-2007/PW/4 dated 21.09.2007 is also issued and is available as
Appendix ‘A’ at the end of this publication.
The following important points must be kept in view while exercising powers under this SOP:
1.
No redelegation is permissible except in cases where it is specifically authorized. The authority for redelegation has been indicated in terms of
references to (a) GM’s delegation given by Board (b) Codal provisions and (c) Railway Board’s letters issued from time to time. If the provision of
Codes, Railway Board letters are modified, the relevant items of the Schedule of Powers will also stand modified to that extent, except of items in
which existing powers have been restricted by CAO(R).
2.
The powers delegated shall be exercised only by the authorities indicated and to the extent specified. The delegation of powers specified in this
Schedule has been made with due regard to the need for decentralization and expeditious disposal of matters at all levels. It shall, therefore, be
ensured that the powers mentioned herein are viewed in their correct perspective and exercised judiciously by Officers concerned .
3.
The exercise of the powers delegated is subject to the observance of provisions of the existing code rules and other extant orders. The sanctioning
authorities shall pay due regard to the cannons of financial propriety which are enumerated in Para 116 of Indian Railway Financial Code Vol.I.
4.
The exercise of powers by various authorities is subject to availability of funds against the appropriate head of account under the relevant demand.
5.
Finance concurrence whether specifically required or not, has been indicated against the relevant provisions.
6.
It is the responsibility of each one of the officials to update the Schedule of Powers continuously as and when corrections are issued.
7.
If provisions of Code Rules, instructions issued by Railway Board are in variance with this Schedule of Powers, rules in codes/ Railway Board’s
orders will prevail.
These delegations of powers are in supersession of all previous delegations and will come into force with immediate effect and will be
referred to as “DMW SOP 2008”.
CHIEF ADMINISTRATIVE OFFICER/R
2
INDEX
Chapter
No.
Subject
Page No.
I
Works Matters
4
II
Tender Contracts and Agreements for Works
15
III
Miscellaneous Matters
28
IV
Contingent Charges
68
V
Stores
Purchase - Part-I
General - Part-II
Sales
- Part-III
46
VI
Medical
68
VII
EDP Center
77
VIII
Public Relations
81
IX
Marketing
84
X
Personnel Department
(A) Non-Gazetted - Part-I
(B) Gazetted
- Part-II
86
Appendix - ‘A’ GM’s/ CAO(R)’s Powers
107
Appendix -‘B’ List showing the subjects which require GM’s/ CAO(R)’s
personal sanction/ approval
125
Amendment Slip No.
130
3
CHAPTER – I
Works
4
CHAPTER-I
WORKS MATTERS
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF
POWERS
AUTHORITY
PHOD/CHOD
1
2
3
1.01
SANCTION OF
WORKS
To
accord
administrative
approval to
expenditure for new
works chargeable to
W.M.S.,
Development Fund,
DR.F., O.L.W.R. not
included in the
sanctioned budget
for the year or
carried forward from
the sanctioned
budget of previous
years.
Rly Bd letter No
F(X)II/97/PW/4 dt
16-09-97.
Item No 39(a)(i) Rly
Bd letter No
64/W2/Qr. 105.
Dt.21/01/63 &
04/08/64 and Rly.
Bd letter no. F(X)II
-2007/ PW/ 4 dt.
21.09.07 and
F(X)II-2007/PW/4
dt.4.01.08
4
Full powers for
works upto Rs
30 lakhs.
SA GRADE
5
Full powers for
works upto Rs
20 lakhs.
JA GRADE
SR.
SCALE
6
7
Full powers
upto Rs 10
lakhs each.
Full
powers
to SEN
for works
upto Rs
50,000/each.
JR.
SCAL
E
8
Nil
REMARKS
9
I) G.M. has no powers to incur expenditure on new lines,
gauge conversion, R.E. Works, Metropolitan Railways
projects, Computerisation, setting up of new Production
Units, Rolling stocks or survey not provided in the
sanctioned budget for the year or carried forward from the
sanctioned budget of the previous year.
II) Finance concurrence should be obtained and estimates
should be prepared in each case.
III) The power is subject to observance of the following:(a) Restrictions imposed by Rly Bd or General Manager.
(b) No estimate need be prepared for works costing upto
Rs 50,000/- each except in case of
1. Other works in
lumsum category
upto Rs.50 lacs
(i) Additions and alterations to Officers Bungalows (in this
case the expenditure should not exceed Rs 10,000/- in each
case and Rs 3 lakhs perannum on a Rly as a whole). (No.
94/ Lm(B)/ 10/8 Policy dt 27/05/94.
(ii) Additions and alterations of lower category house
occupied by officers are not permissible without Rly Bd
approval.
5
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
1.02
NATURE OF
POWERS
2
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCAL
E
3
4
5
6
2. Machinery and
Plant upto Rs 30
lakhs
Item No 39 (a)(ii)
Rly Bd letter No
F(X)II-2007/PW/4
dt.4.01.08 and Rly.
Bd letter no. F(X)II
-2000/PW/ 2 dt.
29.05.2000 &
09.05.01and Rly
Bd letter
No.2005/M(M&P)/1
063/GL dated
05.07.2006.
Full powers upto
Rs 24 lakhs in
each case.
Full powers upto
Rs 18 lakhs in
each case.
Full powers
upto Rs.6
lakhs
Nil
Nil
(I) The cases have to be endorsed by CME, DY.CME/P to
ensure control over fund utilisaction.
(II) Overall expenditure should not exceed annual grant
under lump-sump.
3. New works upto
Rs.10 lakhs in each
case in respect of
existing Railway
Schools, Hospitals,
Dispensaries and
Institutes
4.Other works upto
50 lakhs
Item No 39 (b)(i)
Rly Bd letter No
F(X)/II/2001/PW/ Dt
09.05.01 and
F(X)II-2007/PW/4
dt.4.01.08
Full powers upto
Rs 8 lakhs in
each case.
Full powers upto
Rs 6 lakhs in
each case.
Full powers
upto Rs.2
lakhs
Nil
Nil
Budgetary ceiling of Rs.10 crores (other than lumpsump) in
a financial year, of which not more than Rs.3 crores could
be on other than safety related items with the proviso that all
safety works should be completed within a maximum period
of 8 months from the date of sanction.
Note: Remarks as per Item 1.01(1).
Item No 39 (b)(ii)
Rly Bd letter no.
F(X)II-2007/PW/4
dt.4.01.08
Full powers upto
Rs 30 lakhs in
each case.
Full powers upto
Rs 20 lakhs in
each case.
Full powers
upto Rs
10lakhs in
each case.
Nil
Nil
Full powers upto
Rs 1 lakh per
item subject to
Rs 5 lakhs per
annum.
Full powers upto
Rs 1 lakh per
item subject to
Rs 5 lakhs per
annum.
Upto Rs
20,000/- in
each case,
subject to
Rs 1 lakh
per annum.
Nil
Nil
To incur expenditure
on trial and
experimental works
and temporary work
charged to revenue
within the sancioned
budget allotment and
subject to the
restrictions imposed
by the code rules,
Railway Board and
General Manager
from time to time.
7
8
REMARKS
9
(I) Finance concurrence is necessary beyond Rs 10,000/-.
(II) Preparation of an estimate is necessary.(III) Register to
be maintained to watch over ceiling limit of the year.(IV) This
power is to be exercised by Mechanical authorities only for
new activity.
6
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF
POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCAL
E
1
2
3
4
5
6
7
1.03
To accord technical
sanction to detailed
estimate and revised
estimate for
expenditure on new
works chargeable to
Cap, WMS, DRF, DF
and OLWR.
1. For lumpsum
works of value as
under :-
Rly Bd letter No F
(X)II/97/PW/4 Dt
16/09/97. Item No
39(a) (I) (II). and
Rly. Bd letters no.
F(X)II -2000/PW/ 2
dt. 29.05.2000 &
F(X)II -2000/ PW/ 6
dt.09.05.01, F(X)II2007/ PW/ 4 dated
21.09.2007 Item
No. 40(1)(a)and
F(X)II-2007/ PW/ 4
dated 04.01.08
Full powers upto
Rs 50 lakhs
Full powers upto
Rs 50 lakhs
Full powers
upto Rs 30
lakhs.
Full
powers
upto Rs
10 lakhs
Nil
(I) Finance vetting is necessary.
(II) This power may be exercised subject to following
conditions:a) This power will also apply to the sanction of sub
estimates or detailed estimate when they form part of the
work the abstract estimate of which has been sanctioned by
higher authority/Rly Bd.
b) Prior administrative approval of CAO/R is required with
FA&CAO personnal concurrence for value between Rs.30 to
50 lakhs.
c) Administrative approval as per item 1.01.
Full powers upto
Rs 30 lakhs
Full powers upto
Rs 30 lakhs
Full powers
upto Rs 15
lakhs
Full
powers
upto Rs
1.5 lakhs
Nil
d) Provided also that the excess over abstract estimate
does not exceed the prescribed limit.
e) In comparison to the scope and nature of the works
envisaged in abstract estimate there is no change at the
stage of sanction of the estimate. Finance vetting is
required.
(i) Other works
costing Rs 50 lakhs.
ii) Machinery and
Plant upto Rs 30
lakhs.
2005/M(M&P)/1063
/GL dated
05.07.2006
8
REMARKS
9
7
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF
POWERS
2
2. For other works
costing upto Rs 100
crores provided in
the sanctioned
budget for the year
or carried forward
from the sanctioned
budget of any
previous year or
separately approved
by higher authority.
3. To sanction
estimate of ordinary
and special repair
and maintenance
works, pertaining to
Engg , Electric and
Mechanical depts,
and chargeable to
revenue /WMS
(except works
executed through
the zonal contracts).
1.04
To sanction deposit
works :
Wholly deposit
AUTHORITY
PHOD/CHOD
3
Rly Bd letter No.
F(X)II-2007/PW/4
dated 21.09.2007.
Item No. 40(1)(a).
-do-
Para 734, 735 of
Engg. Code
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCAL
E
REMARKS
8
9
4
5
6
Full powers upto
Rs 50 crore
Full powers upto
Rs 30 crore
Full powers
upto Rs 10
Crore
Nil
7
Nil
Full powers
Full powers up to
Rs.50 lacs
Full powers
up to Rs.20
lacs
Nil
Nil
(I) Prior administrative approval of a higher grade officer
than the sanctioning authority will be required.
(II) Prior finance concurrence is necessary.
(III) Estimate will be prepared in each case as per para 702E.
(IV) Expenditure will be restricted within the budget
allotment for the department.
Full powers upto
Rs 50 lakhs
Full powers upto
Rs 50 lakhs
Full powers
upto Rs 1
lakh
Nil
Nil
(I) With finance concurrence.
(II)
Provisions of para 1843 to 1853E should be kept in view.
(III) Prior approval of CAO/R is necessary.
8
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF
POWERS
AUTHORITY
1
2
3
6
7
1.05
1. To sanction
temporary electric
connections for
lighting in Railway
Institutes, houses of
Rly. Employees and
other Rly premises
on special
occasions.
Full powers
Full powers
Full powers
Full
powers
upto Rs
1,000/- in
each
case.
Nil
2. To sanction
temporary electric
connections for
contractors who are
doing Rly contractual
works & other
outsiders.
Full power
Full power
Full power
Nil
Nil
Purchase of tools
and plant including
office equipment not
provided in
sanctioned estimate:
Tools & Plants upto
Rs 50,000/- in each
case.
Full powers
Full powers
Full powers
Nil
Nil
1.06
PHOD/CHOD
4
SA GRADE
5
JA GRADE
SR.
SCALE
JR.
SCAL
E
REMARKS
8
9
(I) These powers are to be exercised by the concerned
officer of Elect Dept.
(II) The estimated cost on rates finalised in consultation with
finance should be deposited by the party before
commencement of the occasion.
(III) For SA grade powers will be exercised by officer looking
after elect deptt.
-do-
Provided funds are available in the budget grant.
9
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF
POWERS
1
2
1.07
To sanction excess
over estimated cost
as entered in the
sanctioned budget:1. Lumpsum works,
the value of which is
as under:i) Other works upto
Rs 50 lakhs each.
a) For increase in
cost upto 100% of
original estimate due
to escalation.
b) For increase in
cost upto 20% of
original cost other
than escalation.
AUTHORITY
PHOD/CHOD
3
Rly Bd letter No
F(X)II-2007/PW/4
dated 21.09.2007
Item No. 40.4 and
F(X)II-2007/PW/4
dated 04.01.2008
SA GRADE
JA GRADE
SR.
SCALE
4
5
6
7
Full powers as
long as the
revised
estimated cost
does not exceed
the limit under
Item 1.01
(1)&(2).
Full powers as
long as the
revised
estimated cost
does not exceed
the limit under
Item 1.01
(1)&(2).
Full powers
as long as
the revised
estimated
cost does
not exceed
the limit
under Item
1.01
(1)&(2).
Full
powers
as long
as the
revised
estimate
d cost
does not
exceed
the limit
under
Item 1.01
(1)&(2).
JR.
SCAL
E
8
Nil
REMARKS
9
(I) Provided that total lumpsum provision in the sanctioned
budget for works is not exceeded.
(II) Finance vetting is required.
(III) CAO(R) can sanction excess over estimates even when
the variation is beyond the percentage variation prescribed
so long as the revised cost is within the limit of Rs. 50 lakhs
for works and Rs. 30 lakhsfor M&P.
(IV) These powers covers material modification also.
(V) Personal approval may be obtained at the level of
CAO(R) with the personal concurrence of FA & CAO in case
of material modifications costing above Rs. 10 lakhs each in
case of M&P only.
(VI) These are the overall variations with respect to original
sanctioned cost as included in the Budget at the time of
sanction and cannot be exceeded even if more than one
revised estimate is sanctioned.
ii) Machinery & Plant
upto Rs 30 lakhs
each.
a) For increase in
cost upto 50% of
original estimate due
to escalation.
b) For increase in
cost upto 10% of
original cost other
than escalation.
10
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF
POWERS
2
2. For works as
entered in the
sanctioned budget or
sanctioned
separately by a
higher authority.
i) For reason other
than escalation upto
100% over the
original estimated
cost.
AUTHORITY
PHOD/CHOD
3
Rly Bd letter No
F(X)II-2007/PW/4
dated 21.09.2007
Item No. 40(1)(b)
SA GRADE
JA GRADE
4
5
6
Full powers upto
his normal
powers of
sanction of
detailed estimate
(clause 1.03).
Full powers upto
his normal
powers of
sanction of
detailed estimate
(clause 1.03).
Full powers
upto his
normal
powers of
sanction of
detailed
estimate
(clause
1.03)
SR.
SCALE
JR.
SCAL
E
7
Nil
8
Nil
REMARKS
9
(I) Finance concurrence is necessary.(2) The change in
scope of work shall be governed by powers for material
modification given in item no. 49.. (3) Personal approval
may be obtained at the level of CAO(R) with the personal
concurrence of FA &CAO in cases of estimates costing
above Rs. 50 crores but below Rs. 100 crores. (4) These
are the overall variations on the original sanctioned cost as
included in the Budget and cannot be exceeded even if
more than one revised estimate is sanctioned.(5) This
delegation will not affect rules in force regarding material
modification.(6)For variation exceeding the above limits,
approval of Board will be required. In such cases, proposals
may be sent to board with personal concurrence of FA &
CAO and personal approval of CAO(R) along with a detailed
variation statement and a suitable explanatory note.
11
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF
POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCAL
E
7
8
REMARKS
2
3
4
5
6
ii) For reason other
than escalation upto
20% of original cost
or Rs. 20 crores,
whichever is less.
Rly Bd letter No
F(X)II-2007/PW/4
dated 21.09.2007
Item No. 40(1)(b)(ii)
Upto 15% of
original
estimated cost
provided lthe
overall value
does not exceed
their power of
sanction (clause
1.03)
Upto 15% of
original
estimated cost
provided lthe
overall value
does not exceed
their power of
sanction (clause
1.03)
Upto 15%of
original
estimated
cost
provided
the overall
value does
not exceed
their power
of sanction
(clause
1.03)
Nil
Nil
I) Finance concurrence is necessary.
II) Provided that all codal provisions regarding sanction for
material modification are strictly followed.
III) These are all overall variation on the original estimate
and cannot be exceeded even if more than one revised
estimate is sanctioned.
IV) Material modification estimated to cost more than Rs 50
lakhs but below Rs 1.5 crores should be certified and
sanctioned personally by FA& CAO and CAO/R.
9
iii) Material
modification of a
project sanctioned
by GM or higher
authority upto Rs 1.5
crores each.
Rly Bd letter No
F(X)II-2007/PW/4
dated 21.09.2007
Item No. 49.
Full power upto
50 lakhs
Full power upto
30 lakhs
Nil
Nil
Nil
I) Total value of Material Modifications in a Work should not
exceed Rs.5 crores or 5% of the value of the work,
whichever is less.II) The excess or the revised cost of the
estimate does not go beyond the General Manager's powers
of sanction.III) A material modification estimated to cost
more than Rs. 50 lakh but below Rs. 1.5 crore should be
certified and sanctioned personally by FA & CAO and
CAO/R.IV) Material modifications which are beyond the
competence of General Manager should be sent to Board
with the personal approval of FA & CAO and CAO/R.
12
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
1.08
NATURE OF
POWERS
2
AUTHORITY
PHOD/CHOD
3
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCAL
E
4
5
6
3. To sanction
excess over the
estimated cost of
machinery and plant
included in the M&P
programme
i) For reasons due to
price escalation upto
50% of the original
estimate or Rs 50
lakhs, whichever is
less.
ii) For reason other
than price escalation
upto 10% of original
estimate or Rs. 25
lakh whichever is
less.
Rly Bd letter No
F(X)II-2007/PW/4
dated 21.09.2007.
Item No.40(2)(a)&
(b).
Full powers upto
the maximum
limit
Full powers upto
the maximum
limit
Full powers
upto the
maximum
limit
Nil
7
Nil
Work involving
reconditioning of
M&P - chargeable to
WMS
1. Administrative
approval
Rly Bd letter No
90/M/M&P/1063/30
dt 25-11-92
Full powers upto
Rs 10 lakhs in
each case
subject to
availability of
funds.
Full powers upto
Rs 10 lakhs in
each case
subject to
availability of
funds.
Full power
upto Rs 3
lakhs.
Nil
Nil
REMARKS
8
9
i) Powers indicated in item No. 40(2)(b) above covers
material modification also.
ii) Personal approval may be obtained at the level of CAO/R
with the personal concurrence of FA & CAO in cases of
material modification costing above Rs. 10 lakh each.
iii) These are the overall variations with respect to original
sanctioned cost as included in the Budget at the time of
sanction and cannot be exceeded even if more than one
revised estimate is sanctioned.
(I)
Provided the M&P item has already not been
condemned or replaced in which case prior
approval of Rly Bd is required.
(II) After reconditioning the extended life
should not be less than five years and the
machine is likely to be in use through out its
extended life.
(III) Finance concurrence is necessary in
each case.
(IV) Finance vetting is required in each case.
(V) The comparative economics of
reconditioning vis-a-vis replacement has to
be worked out by the Executive in
consultation with FA&CAO and cheaper and
lasting alternative be adopted.
13
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF
POWERS
AUTHORITY
2
3
PHOD/CHOD
2. Technical
sanction of detailed
estimate
1.09
Accidents &
emergencies to
sanction
commencement of
(to incur expenditure
on) essential works
to safeguard or
restore
communication,
interupted by floods,
earthquakes or
accidents prior to
sanction of detailed
estimate and
allotment of funds on
urgency certificate.
Para 1103 of Engg.
Code
4
SA GRADE
5
JA GRADE
SR.
SCALE
6
JR.
SCAL
E
7
REMARKS
8
Full powers
Full powers
Full powers
upto Rs 10
lakhs
Nil
Nil
Full powers
Full powers
Full powers
Upto
Rs.5000
0/- on
each
occasion
Nil
9
-do-
14
CHAPTER – II
Tender Contracts and Agreements for Works
15
CHAPTER - II
TENDER CONTRACTS AND AGREEMENTS FOR WORKS
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
5
JA GRADE
SR. SCALE
3
4
2.01
To register the names of
contractors in the approveed list
or to remove names.
Rly Bd's letter No
88/CE-1/CT/74 of
30.4.93
Rly Bd letter no.
94/CE-1/CT/4 dt.
22.10.01 & 15.02.02
Full powers upto
& inclusive of
category 'A'
Full powers
upto &
inclusive of
category 'C'
Full powers for
class-'D'
Nil
2.02
1. To dispense with calling of
tender and to invite and accept
quotation.
Para 1211-E (1999
Edition) Rly Bd's
letter no. 90/CE1/CT/1 dt.26.09.91 &
94/CE-1/CT/4 dt
17.10.02
i) For works based on schedule
of rates
ii) For works
not based on schedule of rates
C.S. No.12 L.No.98G/O/ Pt.III 670W/4/J/
Pt.III dated 12.11.92
Upto Rs. 2 lakhs
in each case
with Finance
concurrence (*)
subject to an
annual limit of
Rs.10 lakhs per
officer
Same as in
col 4
Upto Rs.1 lakh
in each case
with Finance
concurrence
(*) subject to
an annual limit
of Rs.5 lakhs
per officer
Sr. Scale
holding
independent
charge upto
Rs. 50000/in each
case with
finance
concurrence
subject to
an annual
limit of Rs.2
lakhs
1
2
SA GRADE
6
JR.
SCALE
7
8
Nil
REMARKS
9
Selection committee for class
A will be concerned HOD and
FA & CAO. For Class 'B',
concerned Dy.HOD & Dy FA
& CAO. For Class 'C' & 'D'
concerned WM & Sr.AFA.
* at the stage of acceptance of
offer.
NOTE: The above powers will be exercised subject to the following conditions :-
16
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
AUTHORITY
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE
REMARKS
PHOD/CHOD
4
5
6
7
8
9
3
I) Normally powers of dispensing with calling of tenders should be exercised sparingly. The circumstance under which quotations have to be called should be spelt out.
II) The work should not be split up for the purpose of bringing it within the amount of this competence.
(III)The reasonableness of rates should be gone into objectively by the accepting authority.
(IV) Quotations should not be for item which can be executed through the existing contracts including Zonal contracts.
(V) Quotations should not be for fancy (expensive but of low utility) items.
(VI) Quotations should only be for works which are urgent in nature.
(VII) Quotations should normally be invited from at least 3 well experienced contractors/ agencies not necessarily borne on approved list.
(VIII) Accepting authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms). and,
(IX) A register showing full particulars of works authorised through quotations will be maintained by each officer and this register may also be sent to associate finance while
seeking their concurrence.
(X) These powers will be exercised by the officers with their own administrative approval and no separate administrative approval is necessary.
2.03
To invite & accept single tender
1. To invite single tender2. To
accept the recommendtion of
Tender Committee of a single
tender
Para 1210 to 1212-E
and 330 & 331
S.Bd's No
87/W1/CT/8 dt
9.12.87 & 93/
W2/PQR/SC/4 Pt.
Dt. 27.09.96 & 97/
CE-1/CT/32 dt.
27.08.97. CS No 16
& 18 L No
98G/0/Pt.III 74W/0XVIII dated
12.04.94.
NILFull powers
upto Rs.10 lacs
in each case
NILFull
powers upto
Rs.10 lacs in
each case
NILNIL
NILNIL
(I) Finance concurrence is
necessary with personal
approval ofFA&CAO. Board's
instruction vide their letter
referred in authority column
should be kept in view.(ii)
Justification must bring out
any specific urgency or
specially warranting calling
and acceptance of single
tender.(III) Recommendation
of Tender Committee is
necessary.
NOTE: Calling of single tender should be resorted to only in exceptional circumstances with proper justifications as laid down in para 1210 to 1212-E and para 330-331-S
after recording the necessary certificate.
17
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
2.04
NATURE OF POWERS
AUTHORITY
2
3
PHOD/CHOD
SA GRADE
4
5
To invite and accept limited
tenders upto Rs 5 crores on the
recommendation of the tender
committee in each case without
finance concurrence from the
contractors borne on the
approved list.
Bd's letter No (i)
Upto Rs 5 crores Upto Rs 1
83/WI/CT/ 14
in each case.
crore in each
(Policy) dt 30.3.87
case.
(ii) 83/WI/CT/
14/Policy dt 8.4.88
(iii) 83/WI/CT/ 14/
Policy dt 14.5.90.
CS no.3 no.98-G/O
670W/4/Sch.B
Pt.II,dated 13.07.90
and 2007/CE1/CT/18 dated
28.9.2007.
NOTE: While exercising the powers above, the following conditions should be fulfilled:
JA GRADE
SR. SCALE
6
Upto Rs 25
lacs in each
case.
JR.
SCALE
7
Nil
8
REMARKS
9
NIL
Finance concurrence is not
necessary where tenders
have been invited from
contractors borne on the
approved list. If limited tender
is to be invited from any of the
contractors not borne on the
approved list then prior
finance concurrence will be
necessary.
Nil
(I) Three quotations should be
obtained as far as possible.
(II) This power should be used
only when the work can not
be undertaken by DMW staff
deputed for the purpose.
(III) A register showing full
particulars of works
authorised will be maintained
by each officer & this should
be open to verification by
Account Officer for inspection.
(I) The minimum number of contractors will be borne on the approved list should not be less than 10.
(II) The approved list of contractors should be updated annually without fail.
(III) Notwithstanding the provisions above competent authority may invite open tendes in the following circumstances:(a) In the event of insufficient response to tenders from the contractors borne on the approved list.
(b) When the work is of a special nature and contractors with requisite experience are not available on the approved list.
(c) When ring formation is suspected.
2.05
Petty job work given to outside
parties during commissioning/
exigency
C.S.No.11 dt.5.9.94
Upto Rs 20,000/in each case
Upto Rs
20,000/- in
each case
Upto Rs
5,000/- in each
case
Nil
18
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE
4
5
6
7
8
3
1
2
2.06
1. To invite & accept Advertised
tenders upto Rs.100 crores in
respect of sanctioned work on the
recommendations of the tender
committee except in case where
foreign exchange is involved.
2. To sign the contract and
subsidiary agreement on behalf
of President of India upto Rs.100
crores in each case provided the
award of contract has had the
sanction of the competent
authority and vetted by Finance.
1)Rly Bd's letter
no.F(X) II-2007/
PW/4 dt. 21.09.07
(Item no.47)and
letter No.2007/CE1/CT/13 dated
03.9.07.2) As per
DMW L.No.
DCW/W/03/02/81 dt.
06.02.91and
22.10.07.
Para 1259-E
Rly Bd's letter
no.F(X) II-2007/
PW/4 dt. 21.09.07
(Item no.47)and
letter No.2007/CE1/CT/13 dated
03.9.07.
Upto to Rs.50
Crore
Upto to Rs.8
Crore
Upto to Rs.2
Crores
Up to Rs.2
lacs
NIL
Full power upto
Rs.100 crores
each case
Full power
upto Rs.100
crores each
case
Full powers up
to Rs. 50
crore in each
case.
Full powers
up to Rs. 1
Crore each
case .
NIL
9
19
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
3
REMARKS
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE
4
5
6
7
8
9
1
2
2.07
To fix rates for items not provided
for in the schedule of rates of the
contracts (i.e. sanctioning power
for non-schedule items) by the
original tender accepting
authority
Full powers
Full powers
Upto Rs.
10000/- for
each item
Upto Rs.
5000/- for
each item
Nil
(I) Prior financial concurrence
shall be obtained for all new
items valuing Rs 10,000/- and
above. In respect of items
below Rs 10,000/- the nonschedule rate shall be
covered by a supplementary
work order / agreement
together with the analysis of
the rate shall be sent to the
Accounts Officer.
(II) Provided that the value of
the revised contract does not
exceed beyond 25% and it
remain within the powers
relating to acceptance of the
tender.
2.08
To invite tenders and accept the
same for stitching of garments
and fabrication of Railway Stores.
Full Powers upto
Rs 10 lakhs in
each case.
Full Powers
upto Rs 10
lakhs in each
case.
Full Powers
upto Rs 2
lakhs in each
case.
Nil
Nil
(I) Finance concurrence is
necessary in cases exceeding
Rs 25,000/- in value.
(II) Officers of Stores Dept will
exercise these powers only.
20
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
1
2
3
2.09
To sanction payment of claims
settled by arbitration award
against any dispute arising out of
a contract.
Item No 36(a)
(Annex-II) of F1Chap, V and Rly
Bd's letter No.
F(X)II/2000/ PW/6 dt
09.05.01 and Rly
Bd's letter no.F(X) II2007/ PW/4 dt.
21.09.07
4
Full powers
SA GRADE
JA GRADE
5
Full powers
SR. SCALE
6
Nil
JR.
SCALE
7
Nil
8
Nil
REMARKS
9
(I) Railway Board should be
informed of the details where
payment to the contractor as
a result of arbitration award
exceeds more than Rs.
50000/- of the amount
considered due by the
Railway Administration before
the arbitration proceedings
began.(II) All cases of
arbitration award will be put
up to GM with the comments
of concerned HOD, where
deficiencies in the general
condition of contract or
procedure laid down by the
Rly Bd come to light.
21
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
2.10
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
2
SA GRADE
JA GRADE
SR. SCALE
6
JR.
SCALE
7
8
REMARKS
3
4
5
1. To the grant of mobilization
advance to contractors with
finance concurrence
beforecommencement of work
upto 10% of the contract value.
Rly Bd's letter
No.F(X)II/97/PW/4 dt
16-9-97 (Item No 48)
& letter dt.
09.05.01and Rly
Bd's letter No.
2007/CE-1/CT/18
dt.07.03.08
Upto 10 % of the
contract value.
Upto 10 % of
the contract
value.
Nil
Nil
Nil
(I) All advances shall be
subject to levy of interest
charges at the rate of 12% or
as prescribed by Rly Bd.
(II) In tenders for works which
are capital intensive of a
specialized nature if the
estimated value of tender
exceeds Rs. 10 Crore and
above and if the work
warrants granting of an
advance, suitable provisions
should be included in the
special conditions.
9
2. Advance against new
Machinery & Plant upto 10% of
the contract value or 75% of the
value of the new Machinery &
Plant brought to the site of work
whichever is less with finance
concurrence.
Rly Bd's letter No
F(X)II/97/PW/4 dt
16-9-97 (Item No
48)& letter dt.
09.05.01.
Full powers
Full powers
Nil
Nil
Nil
(III) The exercise of above
power will be subject to the
conditions laid down in para
1264 (i),(ii) & (iii) of Engg
Code and also as per Rly Bd's
letter No 85/WI/CT/73 G.O.O.
dt 31.1.86, 10.2.87 and
31.8.88.
3. Advance for accelarating the
progress of work in special
circumstances upto 5% of
contract value or Rs 5 lakhs
whichever is less.
Rly Bd's letter No
F(X)II/97/ PW/4 dt
16-9-97 (Item No
48)& letter dt.
09.05.01.
Nil.
Nil
Nil
Nil
Nil
(IV) The advance granted to
the contractor should be
recovered in full from the on
account bills by the time the
value of the work reaches
75% of the original value of
the contract.
22
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
1
2
3
2.11
To make minor variation in
specification / conditions to
contract after signing it including
minor changes in drawing, mode
of despatch inspection / test
programme and station of
delivery dimensions,
workmanship etc.
Para 1265 (a)E. CS
No.17 Lno.98-G/OPt.III 670W/4/Sch.BIII dated 12.4.94
4
Full powers in
respect of
contracts /
tenders which
have been
accepted by
them subject to
prior finance
concurrence
SA GRADE
5
Same as in
Col 4
JA GRADE
SR. SCALE
6
Same as in
Col 4
JR.
SCALE
REMARKS
8
9
7
Nil
Nil
NOTE: (I) Standard conditions, specfications shall not be varied without approval of CAO/R.
(II) All variations shall be set out in a subsidiary agreement or communicated to the contractor and Associate A/cs Officer through a letter duly signed by the authority which
signed the original contract.
2.12
To make variation in rates arising
out of circumstances not provided
for in the contract
1265 (b) of Engg.
Code 1989 Adition.
CS No.17 Lno.98G/O-Pt.III
670W/4/Sch.B-III
dated 12.4.94
Nil, for increase.
Full powers in
respect of
lowering of rates
for contracts
accepted by
them subject to
prior Finance
Concurrence
Same as in
Col 4
Same as in
Col 4
Nil
-
NOTE: (I) Variation in rates for which provision has been made in the contract itself shall not be deemed to constitute a variation provided they are carried out only to the
extent and by or by order of the authority specified in the contract.
(II) All variations shall be set out in a subsidiary agreement or communicated to the contractor and Associate A/cs Officer through a letter duly signed by the authority which
signed the original contract.
23
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
1
2
3
4
2.13
1. To vary the quantity of any
item in a contract provided the
value of the ammended contract
does not exceed the power of the
authority that approved the
original contract.
(Para 1265-C) Bd's
letter No
67/WI/CT/10 dt
17.3.88. CS No.14
Lno.98-G/O-Pt.III
74W/O/Pt.XVII dated
16.3.93 and Rly Bd's
letter
No.2007/CE.1/CT
/18 dated
28.09.2007
Full powers upto
25% of the total
value of the
original contract
in respect of
contracts
approved (The
total implication
of variation in
quantities and
variation of items
should not
exceed 25% of
the total value of
the original
contract).
SA GRADE
5
Same as in
Col 4
JA GRADE
SR. SCALE
6
Same as in
Col 4
7
Nil
REMARKS
JR.
SCALE
8
-
9
NOTE:(i) Individual NS items
in contracts shall be operated
with variation of plus or minus
25% and payment would be
made as per the agreement
rate. For this, no finance
concurrence would be
required.
(ii) In case of increase in
quantity of an individual item
by more than 25% of the
agreement quantity is
considered as unavoidable,
the same shall be got
executed by floating a fresh
tender. If floating a fresh
tender is considered not
practicable, negotiations may
be held with the existing
contractor for arriving at
reasonable rates for additional
quantities in excess of 125%
of agreement quantity.
NOTE: (iii) The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as
an item whose original agreement value is less than 1% of the total original agreement value.No such quantity variation limit shall apply for foundation items.
(iv) As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SOR items. However, in case of NS
items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).
(v) For tenders accepted by CAO(R), variations upto 125% of the original agreement value (even if the revised agreement value is beyond CAO(R)'s competence to accept
tenders) may be accepted by CAO(R).
(vi) For tenders accepted by Board Members and Railway Ministers, variations upto 110% of the original agreement value may be accepted by CAO(R).
24
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
AUTHORITY
3
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE
REMARKS
PHOD/CHOD
4
5
6
7
8
9
(vii) The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided.
2. To sanction variation of items
in a contract provided the value
of the amended contracts does
not exceed the power of the
authority that approved the
original contract.
(Para 1265-D) Bd's
letter No
67/WI/CT/10 dt
17.3.88. CS No.14
Lno.98-G/O-Pt.III
74W/O/Pt.XVII dated
16.3.93
Upto 25% of the
total value of the
original contract
in respect of
contracts
approved by
them.
Same as in
Col 4
Nil
Nil
Nil
(I) Every case will require
Finance concurrence.(II) The
total implication of variation of
qtys & variation of items
should not exceed 25% of the
total value of the original
contract.
NOTE: (I) In respect of contract approved by CAO/R or Rly Bd the PHOD/HOD can sanction variation for item upto 25% of the original contract value or Rs 25 lakh
whichever is less with Finance concurrence.
(II) Approval has to be obtained with prior finance concurrence from authority who accepts the original contract and in whose competence enhanced value of the contract lies.
(III) Variation should not completely change the scope and character of the original contracts.
2.14
To extend the date of completion
of contract subject to the
provisions of para 1266-E.
Para 445-S, 1266-E.
Full Powers in
respect of
contracts for
which contract
agreements
have been
signed by them.
Same as in
Col 4
Same as in
Col 4
Full powers
in respect of
contracts
accepted by
them
Nil
(I) Extension may be granted
only when the conditions
prescribed in 445 S are
fulfilled.
a) There is no loss to the
Administration.
b) Contract was not awarded
on grounds of earlier
completion period. For
extension not fullfilling these
conditions finance
concurrence is necessary.
(II) Letter of extension should
be signed by authority that
signed the original contract.
25
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
5
JA GRADE
6
SR. SCALE
REMARKS
JR.
SCALE
1
2
3
4
2.14
To extend the date of completion
of contract subject to the
provisions of para 1266-E.
Para 445-S, 1266-E.
Full Powers in
respect of
contracts for
which contract
agreements
have been
signed by them.
Same as in
Col 4
Same as in
Col 4
Full powers
in respect of
contracts
accepted by
them
7
Nil
8
2.15
Refund of cost of tender forms
sold to tenderers when notice is
withdrawn
Rly Bd letter no. 741EB/ 3000 dt.
14.01.75
Full powers
Full powers
Full powers
Full powers
Nil
2.16
To refund or forfeit earnest
money & security deposit and to
impose or waive penalty in terms
of the conditions of contract
(Para 1261-E) CS
No.7 Lno.98-G/OPt.I 670W/4/Sec.BIII dated 26.10.90
Full Powers in
consultation with
Finance for
contracts for
which contract
agreements
have been
accepted by
them.
Same as in
Col 4
Same as in
Col 4
Same as in
Col 4
Nil
2.17
To cancel/ terminate a contract in
accordance with the condition of
contract.
Para 1270 pf Engg.
Code (1989 Edition).
CS No.10 Lno.98G/O-Pt.III
670W/4/Sec.B-III
dated 25.02.92
Full Powers for
contracts where
contract
agreements
have been
signed by him.
Same as in
Col 4
Same as in
Col 4
Same as in
Col 4
Nil
9
(I) Extension may be granted
only when the conditions
prescribed in 445 S are
fulfilled.
a) There is no loss to the
Administration.
b) Contract was not awarded
on grounds of earlier
completion period. For
extension not fullfilling these
conditions finance
concurrence is necessary.
(II) Letter of extension should
be signed by authority that
signed the original contract.
Waival of penalty including
waival of LD shall be decided
by the authority higher than
the approving authority.
NOTE: (I) Cancellation of contracts should be conveyed to the contractor under the signatures of the officers who signed the contact/ agreement.
(II) Notice for termination of contract can however be signed & issued by an authority other than contracting authority but not lower than a Sr Scale Officer in terms of circular
No 74-W/24 Para-V dated 21.11.1970.
(III) The terminated contract should be closed finally in consultation with finance involving financial implications.
26
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
2
2.18
Purchase of saplings for the
plantation with finance
concurrence
2.19
Hire of plant and machinery from
outsiders or Govt. Bodies in case
of emergency
2.20
To award consultancy contract in
engaging/obtaining consultancy
services from outside bodies.
3
SA GRADE
4
JA GRADE
5
SR. SCALE
6
JR.
SCALE
7
8
REMARKS
9
Upto Rs.3 lacs
Upto Rs.1
lacs
Upto
Rs.40000/-
Nil
Nil
(I) The powers are to be
exercise on one time cases
during the plantations.
(II) The procurement of
saplings should be made from
the Government Nurseries.
Para 1923-S
Full powers upto
Rs.10000/- in
each case.
Nil
Nil
Nil
Nil
Prior concurence of finance
must be obtained if the
amount exceeds Rs.10000/-.
Rly Bd letter no.
F(X)II-2006/PW/13
dated 09.08.2006.
Upto Rs. 50000/per case subject
to annual ceiling
of Rs. 1 Lakh
Nil
Nil
Nil
Nil
Tender Committee shall be
consisting of SAG officers
level.
27
CHAPTER – III
Miscellaneous Matters
28
CHAPTER-III
MISCELLANEOUS MATTERS
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
3.01
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
2
1. To sanction repairs of
motor vehicles, trolleys etc.
(the repair include purchase
of material required in
connection therewith)
2. To sanction reparis of
machinery, tools, plants and
eqpts. (including material
handling eqpts) being done
from outside source. This
includes the purchase of
material required in
connection therewith.This
include electrical fittings &
equipments except office
machinery & appliances
3
SA GRADE
JA GRADE
SR. SCALE
4
Full Powers upto
Rs. 60000/-
5
Full Powers
upto Rs.
45000/-
6
Full powers
upto Rs.
25000/-
7
Upto
Rs.10000/-
Full powers up
to Rs.
60000/-
Full powers
up to Rs.
45000/-
Full powers
upto Rs.
25000/-
Upto
Rs.10000/-
JR.
SCALE/
ASSTT.
OFFICER
8
Nil
Nil
REMARKS
9
(I) Prior financial concurrence will be
necessary on expenditure over
Rs.10000/- in case of authorised
dealer and Rs.5000/- in case of
unauthorised dealer provided
a)total expenditure on maintenance
not exceeding Rs.60000/- per vehicle
p.a.
b) It is certified that repairs is
economical in comparison to new
one.
-do-
29
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
2
3. To sanction expenditure in
connection with calibration,
testing & repair, therewith of
inspection measuring and
test equipments.
3
SA GRADE
JA GRADE
SR. SCALE
4
Full power upto
Rs.60000/-
5
Full power
upto Rs.
45000/-
6
Full powers
upto
Rs.25000/-
7
Upto
Rs.10000/-
Nil
-
3.02
Payment of registration fees/
road tax / insurance on motor
vehicles
Full Powers
Full Powers
Full Powers
Nil
3.03
Repairs to levelling
instruments including
electrical & electronic
instruments.
Rs 10000/- in
each case &
upto a total of
Rs 50000/- p. a.
Rs 5000/- in
each case &
upto a total
of Rs
50000/- p. a.
Rs 1000/- in
each case &
upto a total of
Rs 10000/- p.
a.
Nil
3.04
Petty repairs of office bicycle
Fulll Power
Fulll Power
upto Rs.300
per year per
bicycle
Full Powers
Rs 300/-per
year per
bicycle
Full Powers
Rs 150/- per
year per
bicycle
3.05
Local Purchase by Officers of
other Deptts when material
(stock & non-stock) is out of
stock:
Rly Bds letter No
OM/436855 of
13.6.49 &
GM(M) NO
GM(47) of
10.9.73
JR.
SCALE/
ASSTT.
OFFICER
8
REMARKS
9
(I) No finance concurrence is
necessary upto Rs.10000/- or upto
the cost of the equipment whichever
is lower.
(II) A certificate issued by Dy.CME/P
that facilities for repairs/ calibration
for respective items are not available
in side workshop.
A register to be maintained to watch
over annual ceiling limit.
-
30
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
i) Local Purchase of stock
and non-stock items other
than Rate Contract items and
stationary stores subject to
ceiling limit of Rs.50000/- per
month per department.
ii) Local purchase of
stationery & printing including
printed forms, visiting cards,
rubber stamps, office seals,
ink, cartridges, floppies,
ribbans etc. subject to ceiling
of Rs. 20000/- per annum
each department
iii) To sanction local
purcahse of computer
consumeable
3.06
Contingent office expenditure
PHOD/CHOD
SA GRADE
Upto Rs.20000/each case
Upto Rs.
10000/- each
case
-do-
-do-
JA GRADE
Upto Rs.
5000/- each
case
Upto Rs.
3000/- each
case
SR. SCALE
Upto Rs.
1000/- each
case
-do-
Chapter 10 of
IRFC Vol-I
Upto Rs.1000/per month
Upto
Rs.1000/per month
Upto
Rs.1000/- per
month
Nil
Para 1011 IRFC
Vol-II
Full powers
Full powers
Full powers
Rs.50/- per
item
JR.
SCALE/
ASSTT.
OFFICER
Nil
REMARKS
(I)Annual ceiling limit is not
applicable to M&P spares and
tooling. In these cases, however,
budgetary ceiling will have to
maintain.(II) Petty local purchase
upto Rs. 500/-by JAG and above and
Rs. 300/- Sr.Scale Officer can be
made on single quotation.
Nil
Nil
-
(I) This also includes postal charges,
purchase of service stamps etc.
(II) Full powers to incur expenditure
on official documents to be sent or
recd including foreign countries for
PHOD, SAG & JAG Grade only.
31
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
Full Powers
SA GRADE
Full Powers
JA GRADE
Full Powers
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
3.07
Payment of Annual
registration, renewal of
telegraph address etc. rent
for existing speech circuits
P&T lines PBX line &
Telephone Bills.
Nil
3.08
1. To sanction charges of
analysis and/or testing of
samples of any item including
C&M Lab, Hospital, Civil,
Mech. & Electrical etc.a) from Govt./ semi Govt.
agencies, Hospitals etc.
Full powers
Full powers
Full powers
Nil
2. from non-Govt agencies/
Hospitals
Up to Rs. 5000/in each case
Up to Rs.
1000/- in
each case
Upto Rs.500/-
Nil
Nil
REMARKS
-
Nil
3.09
To accord sanction for
incurrence of expenditure on
trials and experimenmtal
works etc. in the laboratory
Para 2020E
Full Powers
Full Powers
Rs 500/- in
each case
subject to a
max of Rs
5000/- in a
year.
Nil
-
3.10
Purchase of official & nonofficial publication including
multimedia and CD ROM,
periodicals, news papers
incidental to modern
management and
technology.
Para 1036 &
1037 IRFC-I and
DMW's CS No.
DMW/PL/18/
Vol-II Dated
07.05.2004
Full powers upto
Rs.2000/- in
each case
subject to Rs
15,000/- per
annum
Full powers
upto
Rs.2000/- in
each case
subject to Rs
10,000/- per
annum
Upto Rs.
1000/- in each
case & Rs.
7500/- per
annum
Nil
Nil
No finance concurrence is
necessary, provided
(I) Expenditure is restricted to
Rs.5000/- per case.
(II) Expenditure is restricted to
specific budget allotmet obtained for
this purpose
32
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
3.11
To incur expenditure on
entertainment of official &
non official visitors calling on
them in connection with Rly.
Business.
3.12
Insertion of Newspapers
advertisement pertaining to
tender notices & employment
notices etc.
3.13
To write off irrecoverable
losses of cash stores
(including tools & plants, a
dead stock etc.) and
inefficient balances under
suspense head.
1. When a Rly. Employee is
in any way responsible upto
Rs.One lacs
AUTHORITY
Rly.Bd's letter
no. F(X)-II/87/
exp/2 dt. 7.8.97
& 12.9.88
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
PHOD/CHOD
SA GRADE
JA GRADE
Rs.500/- on
every occasion
subject to
annual limit of
Rs.10000/-
Rs.200/- on
every
occasion
subject to
annual limit
of Rs.7500/-
Upto Rs.100/per occasion
subject to
Rs.2500/- p.a.
Nil
Nil
Full Powers upto
Rs 5000/- per
item subject to a
max. of Rs
50000/- p. a.
Full Powers
upto Rs
2000/- per
item subject
to a max. of
Rs 20000/per annum.
Same as HOD
Nil
Nil
Upto Rs.
50000/- in each
case
Upto Rs.
50000/- in
each case
Upto to Rs.
10000/- in
each case
Nil
Nil
REMARKS
Rly.Bd.'s letter
no.F(X)II/97/
PW/4, dt.
16.09.97 (Item
no.44) & F(X)/
11-2001/PW/6
dt. 09.05.01
(I) Financial concurrence should be
taken in all cases relating to loss of
cash. In other cases, concurrence
should be obtained in all cases
where amount exceeds Rs.1000/- in
ease case.
33
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
2. When a Railway employee
is not in any way responsible
upto Rs.2 lacs
3.14
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
Upto Rs.One
lacs in each
case
Upto Rs.One
lacs in each
case
Upto to Rs.
25000/- in
each case
Nil
Nil
(II) Subject to observance of
provision of Chap.XI of Financial
Code Vol.I. Every important case of
loss should be brought to the notice
of Rly.Bd. As soon as possible after
its discovery. When the loss does not
exceed Rs.50000/- the case need
not be reported unless it represents
unusual features or reveals serious
defects in procedure. Authority 67AC-III/25/40/A/Policy/Pt-iv.
Full Powers
according to the
rates prescribed
by the Board. –
Full Powers
according to
the rates
prescribed by
the Board. –
Full Powers
according to
the rates
prescribed by
the Board. –
Nil
Nil
I) Where no scales have been fixed,
same powers will be exercised with
finance concurrence(II) Law officer to
be consulted in each case(III)
Engagement of lawyers will be made
as per Rly Bd’s instructions.
2. Incidental legal expenses
connected with suits filed in
Court of Law including Court
Stamps for Arbitration Award.
-do-
-do-
-do-
Nil
Nil
3. Conveyance charges of
pleaders engaged on lumpsum fee when they undertake
journeys outside their Head
Quarters in connection with
court cases to which the
Railway is a party
-do-
-do-
Nil
Nil
Nil
To sanction payment of Law
Charges :1. Pleaders fees
within the scales fixed by the
High Court or separately
approved by Board.
Rly. Bd. Letter
no.FXII-2000/
PW/2 dt.
13.09.02
34
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
3.15
To sanction payment of T.A.
to a person not in Govt.
service when called upon to
attend Commission of
Inquiry, Conferences,
Meetings of Committees,
Departmental Inquiry of
perform any other public duty
in honorary capacity
including tendering evidence
for the Railway in Court of
Law.
Full power
according to
rates prescribed
by the Board.
Full power
according to
rates
prescribed by
the Board.
Nil
Nil
Nil
3.16
To sanction installation of
Telephone Railway of DOT at
officers and at the residence
of officers including charges
connected with their
installation and shifting
Full powers
Full powers
with CME/P
Full powers
Nil
Nil
3.17
To condemn telphone
instruments/ other electronic
instruments which are
beyond economical repair
Full powers
Full powers
Full powers
Nil
Nil
REMARKS
The following general guidelines
should be adopted for provisions of
DOT telephones in Railway Head
Qtrs & Divisions
(I) Direct BSNL telephones may be
provided to Sr.Admn.officers & JA
Gr.officers
(II) BSNL telephone may be provided
in the residence of all Admn.Gr.
Officers. In case of JAG officers
finance concurrence is required.
35
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
3.18
Payment of security deposit
for services of connection,
reconnection, motor repair /
replacement charges of Rly
or hired building.
Full powers
Full powers
Full Powers
upto Rs 500/in each case.
Full Powers
upto Rs 200/in each case.
-
3.19
To sanction imprest of cash
for officers and subordinates
working under their control.
Full powers
Full powers
Nil
Nil
Nil
With finance concurrence.
3.20
To approve destruction of
time expired record.
Full powers
Full powers
Full powers
Nil
Nil
A list showing the periods after which
the records may be destroyed shall
be drawn up by each deptt and
CAO/R's approval taken thereon
where such period is not prescribed
in codes. Period of preservation of
initial accounts and files connected
therewith shall have to be fixed in
consultation with the accounts.
3.21
Store Purchase :
1. Non-Proprietory articles in
emergencies affecting repair,
maintenance outturn and
operation etc.
Upto 8000/- in
each case with
finance
concurrence.
Upto 7500/in each case
with finance
concurrence.
Nil
Nil
-
Rly Br letter No
83F/5/1/PW-T/1
of 4.4.83 Para
330 & 332-G.
36
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
2. Proprietory articles with no
proprietory certificate upto Rs
5000/- in each case subject
to condition laid down in Bd's
letter No 76RS(G)779/55 dt
21.5.89
Full Powers
Full Powers
Upto Rs
1000/- in each
case but not
exceeding Rs
10000/- in
aggregate per
month.
-
-
3.22
Deputation of staff for training
in non-Rly institution
Upto monetory
limit of Rs.5000/in each case &
Rs.50000/- p.a.
provided no
officiating
arrangement is
made
Upto
monetory
limit of
Rs.2000/- in
each case &
Rs.20000/p.a. provided
no officiating
arrangement
is made
Rs.1000/within overall
power of SAG
Nil
Nil
3.23
On the spot award for extraordinary devotion towards
duty and commendable
performance of a high order.
Upto Rs 2000/in each case
upto Rs 30000
per annum.
Upto Rs
500/- in each
case upto Rs
20000 per
annum.
Upto Rs.300/in each case
subject to a
total of Rs
10000/- per
year
Nil
-
3.24
Hiring out of fans geysers to
officer / staff.
Full powers
provided they
are surplus &
rates are fixed in
consultation with
FA&CAO.
Full powers
provided they
are surplus &
rates are
fixed in
consultation
with
FA&CAO.
Same as HOD
Nil
-
REMARKS
Finance concurrence is required.
37
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
3.25
Payment on behalf of Rly
Registration fees & fees for
licence as prescribed under
Factory Act.
3.26
Service Charge/ Tax to local
bodies like Pollution Control
Board, Municipality etc. for
Octroi, Toll Tax, Goods Tax
etc.
3.27
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
Full Powers
Full Powers
Full Powers
Nil
-
Full Powers
Full Powers
Nil
Nil
Nil
To approve transfer of a plant
/ machine from one work to
another, one workshop or
workplace to another
Full powers
Full powers
Nil
Nil
Nil
For transfer of plant / machine
outside DMW, finance concurrence
will be needed.
3.28
To approve hiring out of plant
to non-Rly parties in the
interest of Public Service.
Full powers
Full powers
Nil
Nil
Nil
This power should be exercised in
consultation with finance if the hiring
charges exceed Rs 1000/- and an
agreement in an approved form shall
be executed with the parties.
3.29
To grant rewards for giving
information or clues for
detection or apprehension of
offenders in criminal or
corruption cases :
1. To Civil Rly Police
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Dy.CVO upto
Rs.250/- in
each case
Nil
Nil
2. To other persons.
N. Railway SOP
Item No 1 (Misc
Matter) (1993
Edition).
38
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
3.30
To sanction advance
payment for meeting
expenses on petty repairs,
including purchase of items
of small value, for service
and maintenance contract
where advance payment is
prescribed with the approval
of competent authority in the
contract.
3.31
C.S. no.15
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
Full powers upto
Rs. 20000/-
Full powers
upto Rs.
10000/-
Nil
Nil
Nil
With finance concurrence.
To undertake/ sanction work
for outside parties in railway
workshops
Full powers
Full powers
Full powers
except for
power packs
DG sets,
complete
blocks &
complete
locomotives
Nil
Nil
I) Finance concurrence is necessary
(II) Price/ cost of work should have
prior acceptance of the party for
which the work is being executed as
well as that of CAO/R, DMW
(III) A contract should also be
entered into to secure DMW's
interest.
3.32
To waive ground rent of plots
occupied by rejected stores
or sold material
Full powers
Full powers
Upto Rs.
10000/- in
each case
Nil
Nil
Financial concurrence is not
necessarywhere it is certified that no
loss has been suffered by the Rly.
due to non-vacation of Railway land
3.33
Water tap connection to
outsider including Rly.
Contractors during Rly. Work
Full power (in
case of tender
accepted by
them)
Full power (in
case of
tender
accepted by
them)
Full power (in
case of tender
accepted by
them)
Full power (in
case of
tender
accepted by
them)
Nil
Charges to be recovered.
Rly.Bd.'s letter
no.74-EB/3000
dt.14.01.75
39
EXTENT OF POWERS DELEGATED
ITEM
NO.
3.34
NATURE OF POWERS
AUTHORITY
1. Sale of trees/ their fruits
through public
auction/advertised tender
-do-
2. To cut grass etc. in DMW
campus
-do-
3.35
To sanction hiring of lighting
equipment, furniture and
camp equipment need and
payment of hire charges.
3.36
To sanction payment of
honorarium to Gazetted
Railway Servant arbitrator in
case in which Rly. Admn. Is a
party upto Rs.2000 in each
case.
3.37
PHOD/CHOD
SA GRADE
Full powers as in
case of Works
tenders
Full pwoers
as in case of
Works
tenders
-do-
-do-
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
Nil
Nil
Nil
Financial concurrence is necessary
Same as in col
4
Nil
Nil
Financial concurrence is necessary
Financial concurrence is necessary if
the charges exceed Rs.1000/- on
each occasion.
Full powers
Full powers
Up to Rs.
1500/- on
each occasion
Nil
Nil
Full power
Full power
Nil
Nil
Nil
Periodical testing of electrical
sub-station, transformer,
HT/LT panels etc from PSEB
or other recognised test
laboratories.
Full powers
Full powers
up to
Rs.20000/-
Full powers
upto
Rs.10000/-
Nil
Nil
With finance concurrence.
3.38
Repair to furniture
Full powers with
finance
concurence
Full powers
with finance
concurence
Full powers
with finance
concurence
Upto
Rs.500/- in
each case
(proposed)
Nil
No finance concurrence is required
upto Rs.5000/-
3.39
For hiring out of spares from
OEM/ market for running of
machine till the faulty device
is repaired.
Full powers
Rs.50000/- in
each case
Rs.30000/- in
each case
Nil
Nil
Finance concurrence is required.
Item no. 5(e) of
Rly Bd's letter
no. F(X)II
97/PW/4 dt
16.09.97 &
F(X)II 2001/
PW/6 dt
09.05.01
40
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
REMARKS
3.40
For condemnation of
Machinery & Plant.
Full powers
Full powers
Nil
Nil
Nil
Condemnation will be done based on
recommendations of survey
committee at senior scale level
consisting of user department, stores
and additional member from any
other department.
3.41
For retrofitment of control
and drives on machine and
plant.
Upto Rs.10 lacs
per case
Upto Rs.5
lacs per case
Upto Rs.3 lacs
per case
Nil
Nil
Detailed estimate will be prepared
and finance concurrence will be
taken.
Administrative approval of one step
higher authority will be required for
each case.
3.42
For seeking consultancy/
estimates for retrofitment/
modification/ trouble shooting
from firm.
Nil
Nil
Nil
Nil
Nil
3.43
To engage consultant
(preferably OEM or their local
agent) to study problem in
the M&P and give estimate
for repairs if possible to
repair.
Nil
Nil
Nil
Nil
Nil
3.44
To incur expenditure on light
refreshments at formal inter
departmental and other
meetings and conferences.
Rs. 12/- per
head per
meeting subject
to the annual
ceiling of Rs.5.0
lakhs
Nil
Nil
Nil
Nil
(FX)II-2001/PW/
6 dt. 09.05.01
item no.30
-do-
Rly.Bd. Letter
No.F(X)II2004/EXP/4
dated 18.01.06
1) Ceiling limit is meant to be for
DMW as a whole.
2) A liability register will be
maintained by Mech.Office to watch
over the annual ceiling limit.
3) Ceiling limit will be subject to
provision made in the budget.
41
CHAPTER – IV
Contingent Charges
42
CHAPTER - IV
CONTINGENT CHARGES MATTERS
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
4.01
4.02
NATURE OF POWERS
AUTHORITY
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
6
JR.
SCALE/
ASSTT.
OFFICER
2
1. To hire motor transport on
specific occasion.
3
Item No 17 of Rly
Bd's letter No
F(X)II/97/PW/4 dt
16-9-97
4
Full Powers
5
Full Powers
Nil
Nil
7
Nil
8
2. Contingent expenditure
including washing charges of
curtains, towels, sofa covers &
bedding cloth.
Para 1011, 1015,
1043, 1044 &
1045 of F-1.
Full Powers
Full Powers
Full Powers
Upto Rs
100/- in
each
occasion
Upto Rs
50/- in
each
occasion
To meet with the expenditure on
ceremonial occasions/ different
regular functions of DMW such
as celebration of National
Holidays, Flower Show etc.
CS No 15 dt
7.1.95
Upto
Rs.5000/- on
every
occasion
Full powers
as in col. 4
Nil
Nil
Nil
REMARKS
9
I) These powers can be exercised by
Secy to CAO/R too, provided specific
delegation exists for it.
II) No prior finance concurrence is
required, as long as rates and other
conditions of hiring are as per existing
rate contract.
III) All proposals to be routed through
Secy to CAO/R.
IV) Discretion whether to hire or not to
hire should be exercised judiciously
by the officers concerned. Hiring
should be resorted to the min. extent
necessary and only when staff car/
other vehicle available with the
Railway can not be spared for the
purpose.
(I) Prior finance concurrence is
necessary in each case.
43
CHAPTER - IV
CONTINGENT CHARGES MATTERS
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
4.03
NATURE OF POWERS
2
1. Power to sanction the
purchase of brief case
2. Thermos Flask.
3. Tea Set
4.04
1. Repair, hiring maintenance &
upkeep of typewriters and other
office machinery & appliances
(to be exercised by all
departments).
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCALE/
ASSTT.
OFFICER
4
Inclusive of all
purchase
prices not
exceeding
Rs.4000/-
5
Inclusive of
all purchase
prices not
exceeding
Rs.4000/-
6
Inclusive of
all
purchase
prices not
exceeding
Rs 3000/-
7
Inclusive
of all
purchase
prices not
exceeding
Rs 2200/-
8
Inclusive
of all
purchase
prices not
exceeding
Rs 1800/-
Full powers
Inclusive of
all purchase
prices not
exceeding
Rs 500/-
Inclusive of
all
purchase
prices not
exceeding
Rs 300/-
Inclusive
of all
purchase
prices not
exceeding
Rs 200/-
Inclusive
of all
purchase
prices not
exceeding
Rs 200/-
Full powers
Inclusive of
all purchase
prices not
exceeding
Rs 600/-
Inclusive of
all
purchase
prices not
exceeding
Rs 450/-
Inclusive
of all
purchase
prices not
exceeding
Rs 300/-
Inclusive
of all
purchase
prices not
exceeding
Rs 300/-
Full powers
Full powers
Full powers
Nil
Nil
AUTHORITY
3
DMW's letter
No.DMW/M/PL/21
dated 30.03.07.
-do-
-do-
REMARKS
9
(I) The supply on replacement
account is to be done only when the
old one becomes unfit for use subject
to a minimum period of four years
with finance concurrence.
(II) 15% of the original cost of the
briefcases will be adjusted if not
returned back after four years .
(III) Procurement of these items for
Jr/Sr. Scale officers should be
approved by controlling JA Grade
officers.
(I) Prior concurrence of Finance is
necessary(II) Each deptt. will maintain
a register to record all expenditure on
maintenance of equipment.
(III) Office machinery & applicance will
include photocopier, fax machine,
printer, computer, time clock etc. but
maintenance proposals of computers
will be routed through Sr.EDPM.
44
CHAPTER - IV
CONTINGENT CHARGES MATTERS
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
PHOD/CHOD
SA GRADE
JA GRADE
SR.
SCALE
JR.
SCALE/
ASSTT.
OFFICER
4
5
6
7
8
AUTHORITY
3
REMARKS
9
(IV) Financial jusitification of reapir will
be watched.
(V) Tenders will be invited & TCM will
be held to decide the cases for more
than Rs.50000/- per annum.
(VI) In case of OEM executing the job,
PAC will be required
2. To condemn typwriter,
furniture and other appliances
when they are beyond
economical repairs.
4.05
Annual maintenance contract of
all types of equipment covered
under AMC with OEM/
Authorised dealer on a single
tender basis.
Rly. Bd letter no.
F(X)ii/99/ PW3 dt.
20.10.99,
06.12.99 &
27.06.2000
Full powers
Full powers
Nil
Nil
Nil
Condemnation will be done on the
recommendations of Survey
Committee.
Upto Rs. 5
lakhs per item
per annum
Upto Rs. 5
lakhs per
item per
annum
Nil
Nil
Nil
(I) These powers are to be exercised
by CME, COS & FA&CAO/DMW/PTA
only as per letter no. DCW/M/PL/18
dt. 19.05.2000
(II) Finance concurrence is necessary.
(III) Advance payments to authorised
dealers for maintenance of equipment
up to Rs.2 lakhs on an interest free
basis against guarantee bond for an
equivalent amount. However, bank
guarantee need not to be insisted
upon in case of payment of advances
in such AMCs up to Rs.20000/- in
case of OEM/ Authorised dealers.
45
CHAPTER – V
Stores
46
CHAPTER - V
(STORES DEPTT.) PURCHASE MATTERS (PART-I)
ITEM
NO.
1
5.01
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
2
Approval of quantity for
purchase before initiating
purchase action for both
stock and non-stock items
5.02
5.02.1
Through advertised tender
5.02.2
Through Limited tender
1. In normal circumstances.
2. In emergency
3. For safety items
3
79-RS(G)/779/36/Pt.I(4/03) Dated 03/06/2003
Approval of mode of tendering
Rly. Board’s letter No.2007/F(S)I/PW7/1 Dt.
07.12.07and DMW Letter no. S/DMW/DOP/35
Dt 08.02.08
Rly. Board’s letter No 2001/F(S)I/ PW7/2 Dt. 1210-2001, 329-S, Rly. Board’s letter
No.83/F(S)/1/PW-7/ 1 dt. 2/3/94 & Para 328-S
2001/(F)S-1 PW-7/2 dated 5.9.03 83/F(S)1/PW7/1 dt.2.3.94 and Rly.Bd
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
4
Full Powers
REMARKS
CMM
DY.CMM
SMM
AMM
Rs. 40
Lakhs
5
Rs. 10
Lakhs
6
Rs. 2 Lakhs
7
Rs. 75,000
8
(i) Rly.Bd.letter No.88/RS(G)/779/43
dated 21.10.2002 (ii) Dy.FA/DMW's letter
No.DMW/Fin./Policy/SF/2005 dated
22.2.2006
(II) For stock item vetting on R/sheets
valueing more than Rs.40,000/- is
required only four A&B Category items
(III) No vetting on R/Sheets for category
C items irrespective of value is required.
(IV) In normal circumstance the non
stock requisition valuing more than
Rs.40,000/- should be vetted by
Associated Finance. (V) In case of
Emergent purchases, the quantity to be
purchase will be decided by concerned
officers without finance concurrence as
per Board letter No.76/RS(G)/ 779/36
dated 6.1.79
Open tenders are normal mode of
procurement for purchase estimated to
cost over Rs. 10 lakhs. It is however
permissible to invite open tender for
value less than this limit, wherever
considered necessary.
Full Power
Rs.
1.5 Crore
Rs.30 Lacs
Rs.5 Lacs
Rs. 2
Lacs
Rs.10 Lacs
Rs.10 Lacs
Rs.10 Lacs
Rs. 5 Lacs
Rs.2 Lacs
For purchases valued above Rs.10 lakhs
calling of special Limited Tender requires
concurrence of FA&CAO & CAO/R’s
approval, subject to the conditions laid
down in para 331-S being satisfied.
Rs.50
Rs.25 Lacs
Rs.10 Lacs
Rs.5 Lacs
Rs.2 Lacs
No finance concurrence is required as
Lakhs
per Board’s letter no 76/RS(G)/779/36
dated 6/1/79.
Rs.50 Lakhs
Rs.25 Lacs Rs.10 Lacs
Rs.5 Lacs
Upto Rs. 2
(I) Purchase should be made from
Lacs
an approved list of safety items.
(II) No finance concurrence is
required upto Rs. 50 Lacs. Beyond
Rs.50 Lakhs the powers are as
follow
(III) CAO/R – above Rs.50 Lakhs &
upto Rs.15 Cr.
iv) Cases beyond Rs. 10 Lacs to
be examined by Tender Committee
47
ITEM
NO.
NATURE OF POWERS
1
5.02.3
2
Through Single tender
5.03
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
CMM
REMARKS
DY.CMM
SMM
AMM
5
6
7
3
4
Rly. Board’s letter No. 83/F(S)/1/PW- 7/1 dt.9/7/84
&85/F(S)/1/P W/7/1Dt. 27/5/87& Rly.Board’s letter No.
88/ R/PG/G/779/ 28 dt. 25/3/92 & Rly. Board’s letter
No.83/F(S)/1/ PW-7/1 17/12/93 83/F(S)1/PW- 7/1
dt.2/3/94 & C.S No.18 Rly. Board’s letter No. 2001/F
(S)I/PW7/2 dt. 20/12/01 2001/(F)S-1 PW-7/2 dated 5.9.03
and Rly Bd Letter no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
8
1. Proprietary articles where
it is possible to certify that
similar articles which could
be used in lieu are not
manufactured or sold by any
other firm
Upto Rs. 3
Crores
Rs. 1.5
Crore
Rs.30 Lacs
Upto Rs 5
Lakhs
2. Proprietary articles where
it is not possible to certify
that a similar article is not
manufactured or sold by any
other firm which could be
used in lieu.
Rs.50,000/-
Rs.50,000/-
Rs.10,000
Rs.2000/-
NIL
3. Non-proprietary articles (in
normal circumstances).
Rs.1 Lac
Rs.1 Lac
Rs.10000
NIL
NIL
4. Non-proprietary articles in
emergent situations affecting
repairs, maintenance, outturn operation etc. to be
recorded in writing.
Rs.2 Lacs
Rs.2 Lacs
Rs.10,000
NIL
NIL
Full
Powers
upto tender
acceptance
limit I.e.
upto Rs.3
Crore
Full
Powers
upto tender
acceptance
limit I.e.
upto Rs.
1.5 Crore
Rs.10,000
Nil
Nil
Powers for classifying
requirements as very urgent
for dispensing with calling of
fresh tenders in cases where
a single offer has been
received against limited
tenders
Rly. Board’s letter No2001/F(S)I /PW7/2 Dt. 20/12/01
2001/(F)S-1 PW-7/2 dated 5.9.03 and Rly Bd Letter
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
Upto Rs.2
Lacs
Note:- Authority competent to sign
proprietary Articles certificate is as
under :- (I) Indenting Officer upto
Rs. 5,000/- (II) Dy.HOD of
consuming department upto Rs.
25,000/- (III) H.O.D. of consuming
deptt. upto Rs. 1 Lakh (IV) PHOD
of consuming deptt. above Rs. 1
Lakh. This is as per Rly.Bd. letter
No.88/RS(G)/ 779/28 dated
25/03/1992
Note : these powers will be
exercised without finance
concurrance
Note : these powers will be
exercised without finance
concurrance
(I). The tender should normally be
reinvited.
(II) These powers are to be
exercised only in case of urgency
subject to prices obtained being
reasonable. Urgency to be
certified by SAG/JAG Officer of
Stores deptt. for stock items and
SAG/JAG Officers of indenting
deptt for non stock items upto
financial limit to their respects
powers.
(III) Normal powers of purchase will
apply when a single quotation is
received against retender
48
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
REMARKS
CMM
DY.CMM
SMM
AMM
Rs.1.5
Crore
5
Rs. 30
Lakhs
6
Rs.5 lakhs
7
Rs. 2 Lacs
1
5.04
2
Direct purchase of stores
peculiar to Railways i.e. Non
– DGS&D items including
stationary (Both stock and
Non stock items)
3
Board’s Letter No.85/F(S)/1/ PW-7/1dt. 27/5/87
and 2001/F(S)/I/PW7/2 dated 12.10.2001
92/F/FEX(FEX)1/1 dated 28.5.91 F(X)112004/PW/7 dated 14.9.04 and and Rly Bd Letter
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
4
Rs.3 Crore
5.05
Purchase of traction elect.
Set & price list spares of
locomotive from BHEL at
prices decided by Railway
Board
Railway Board’s letter no 79/RS(G)/779/47 Dt
12-9-83
Upto Rs. 3
Crore
without the
formalities
of TC
Rs. 1.5
Crore
without
formalities
of TC
upto Rs. 30
Lakhs
without the
formalities
of TC
upto Rs. 5
Lakhs
Upto Rs. 2
Lacs
5.06
Single Tender purchase of
Oils & Lubricants marketed
by PSU’s such as IOC, BPC
and HPC etc. prices of which
are controlled or
administered by the Govt.
Purchase of Steel From
Stock yards, Acceptance of
stock yard offers from SAIL,
IISCO AND TISCO on single
tender basis
Rly. Board’s letter No.86/RS(G)/779/46 dt.7/4/88
& /8/1988.
Upto Rs.5
Lakhs in
each case
Upto Rs.5
Lakhs in
each case
Nil
Nil
Nil
Rs.75
Lakhs
Rs. 50
Lakhs
Rs.10 Lakh
Rs 2 Lakhs
Rs. 75000
5.07
Rly. Board’s letter No. 87/RS (G)/753/2
dt.30/12/87, 15/10/92 & 3/12/97,
9.05.01,14.12.01,9.2.05 & 01.9.06
8
(1) Before initiating purchase quantity
vetting from finance should be obtained
for all A and B Category items except for
emergency
purchase.
(II) The competence to exercise above
powers will be decided by including
ED,ST but excluding the quantum of
option clause if any in case of import it
will
be
CIF
Value.
(III) Sanction of expenditure involving
foreign exchange requires personal
approval of CAO in consultation with FA
&
CAO.
(IV) The total value of tender will be the
criteria to decide the competent authority
for
acceptance
where
purchase
proposals are put up in parts.
(V) Tenders above 5 lakhs to be put up
to competent authority for acceptance by
appropriate level of tender committee.
These powers including 100% advance
payment requires no Tender Committee
but Finance concurrence is required.
(I) These Powers including 100%
advance payment requires no Tender
Committee or finance concurrence.
(II) Quotation/Price list from all the local
stock yards should be obtained.
(III) At the lowest possible reasonable
price subject to availability of items.
(IV) Reasons for ignoring most
economical stock yard price on a/c of
non availability on the days of purchase
to be recorded in writing by the
concerned officers.
49
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
REMARKS
CMM
DY.CMM
SMM
AMM
5
Rs.30
Lakhs
6
Rs. 5Lakhs
7
Rs.1.5
Crore
1
5.08
2
Purchase of Non-Ferrous
metals viz. Tin, Antimony,
copper and lead from MMTC
and other Public Sector
undertakings (canalizing
agency) on single tender
basis in consultation with
associated finance
3
Rly. Board’s letter No.75/RS (G)/769/1 dt.22/7/75
& dt.12/1/75 and 89/RS(G)/753/1 dated 13/10/89
4
Rs.3 Crores
5.09
Direct Purchase of items
covered by DGS&D on
Rate/Running Contracts if
stores are urgently required
or can be more conveniently
obtained locally or nearer
station
Rly. Board’s letter No.81/F/(S) 1/PW-7/1 dated
28/4/81 802-S,2001/F(S)-I/PW7/2 Dt. 20/12/01 &
dt.5.9.03
Upto Rs
25000 per
item at a
time subject
to
aggregate
of
Rs.100,000
in each
case in a
year for the
Rly.
Upto Rs
25000 per
item at a
time subject
to
aggregate
of
Rs.100,000
in each
case in a
year for the
Rly.
Upto Rs
25000 per
item at a
time subject
to
aggregate
of
Rs.100,000
in each
case in a
year for the
Rly.
Upto
Rs.10000
per item at
a time
subject to
aggregate
of Rs.50000
in each
case in a
year for the
Rly.
Upto
Rs.2500
per item at
a time
subject to
aggregate
of Rs.7500
in each
case in a
year for the
Rly.
5.10
Placement of orders against
DGS&D Rate Contract
Board’s letter no.2001/F(S)-I/PW7/2 Dated
20/12/01 and 28/12/01 2001/F (S)-1/PW7/2
dt.5.9.03 and Rly Bd Letter
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
Full Powers
As per level
of
acceptance
of purchase
i.e Rs.1.5
Crore
As per level
of
acceptance
of purchase
i.e Rs.30
Lacs
Nil
Nil
5.11
(I)
To Sign Indents placed on
other Purchase agencies
(viz. DGS&D, Railway Board,
DLW, CLW, ICF etc.)
Full Powers
Full Powers
Rs. 25 lacs
Nil
Nil
Signing of Purchase
orders/contracts
Full Powers
Full Powers
Full Powers
Full powers
Full powers
upto Rs. 5
Lakhs
(ii)
8
(I) In case of non-stock items certificate
regarding availability of funds to be
obtained from indenting officer. All
indents will require vetting and
signatures of Dy.FA&CAO.
(II) Express indents for stores placed on
DGS&D/Railway Board to be
accompanied by the urgency certificate
signed by COS
50
ITEM
NO.
1
5.12
NATURE OF POWERS
2
Local Purchase of items
5.13
5.13.1
Price variation due to variation
in prices of Steel based on
ruling price of SAIL
5.13.2
Price variation due to variation
in the price of non-ferrous
metals based on ruling price
of MTC/HCL/HZL/IEEMA/WPI
Waival of Earnest Money in
case of Tenders for purchase
of Stores
5.14
EXTENT OF POWERS DELEGATED
AUTHORITY
3
Para 711 (S) as amended vide ACS 191-S &
Bd’s letter No.79(S) 1/PW-7/4 dt.5/12/80 &
No.95/F(S) POL/PW-7/1 Dt.7/3/97 ACS No.
191-S to Para 711-S 2001/F (S)-1/PW7/2
dt.5.9.03
TO ACCEPT TENDERS WITH PRICE
VARIATION CLAUSE
Bd’s letter No.70/RS (G)/779/46 D. 13/3/81
87/RS(G)/ 779/9 dt.17/11/92 & 1/5/97
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
Rs.50,000
per item
Rs.50,000
per item
5
Rs.50000
for DyCMM
posted at
depot also
6
Rs.50000
For SMM
posted at
Depot also
7
Rs.25,000/for AMM
posted at
Depot
3 Crores
Rs.1.5
Crore
Rs.30 lakhs
Rs.5 Lakhs
Nil
Bd’s letter No.70/RS/ (G)/779/46 dt.13/3/8 &
87/RS(G)/7 79/9 Dt. 1/5/97
Rs. 3 Crore
Rs. 1.5
Crore
Rs.30
Lakhs
Rs.5 Lakhs
Rs.2 Lacs
Bd’s letter No.57/155/ 1/RS(G) dt.12.4.61 &
86/RS/(G)1 55/1 dt.11.9.87
Rs. 3
Crores
Rs.1.5
Crore
Rs. 30
Lakhs
NIL
NIL
8
(i) For items costing up to Rs.2000
single quotation may be obtained but
quotations from more than one firm are
necessary for items costing above
Rs.2,000 /-.
(ii) In case of proprietary items normal
powers will apply.
(iii) SMM/AMM in the COS Office will
excercise power upto imprest amount
sanctioned to him but not exceed to Rs.
25,000/-
(I) Abnormal conditions should not be
accepted as a matter of
course.
(II) Prior finance concurrance is not
necessary for accepting tenders with
conditions covering statutory variation in
price but in respect of other variations,
finance concurrance is needed. Advice
of law officer may be taken if necessary.
No separate finance concurrance is
needed in tender committee cases.
(III) These basic prices of the factors to
effect and the methodology to arrive at
price variation claims should always be
unambiguously mentioned in the order.
(IV) Total value of the contract after
allowing for variation should not exceed
the powers of the authority who
approved the original contract.
(I) No earnest money needs to be taken
from other Railways, Government
Deptt.,Small Scale Industrial Units
recognized by NSIC, Manufacturers and
their accredited Agents, and firms borne
on Railways list of approved suppliers in
respect of ‘Single’ ,Limited’, and ‘Open’
tender enquiries. (II) Waival of earnest
money will require finance concurrance .
For tender committee cases no separate
Finance concurrance is required. (III) In
case of Global tenders against IDA credit
earnest money should be insisted from
all the firms.
51
ITEM
NO.
1
5.15
NATURE OF POWERS
2
Waival of Security Deposit in
case of tenders for purchase
of stores
5.16
5.16.1
5.16.2
Deviations from IRS conditions
of contract.
98% payment to well known
firms of commercial standing
against inspection & Railway
Receipt.
EXTENT OF POWERS DELEGATED
AUTHORITY
3
Bd’s letter No.57/156/ 1/RS(G) dt.12.4.6 &
63/RS/(G)1 55/1 dt.30/4/64 & S-448,
88/RS(G)/7 79/36 Dt. 3.6.96
DEVIATION FROM IRS CONDITIONS OF
CONTRACT
Bd’s letter No. 2001/ F (S)/1/PW- 7/2 dt.20- 1201 and dt.5.9.2003
Bd’s letter No.67/RS (G)753/1 dt.10.5.68
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
Rs. 3
Crores
Rs. 1.5
Crore
5
Rs.30
Lakhs
6
Rs.5Lakhs
7
Rs. 2 Lacs
8
(I) No SecurityDeposit needs to be taken
from other Railways,Government
Deptt.,Small Scale Industrial Units
recognized by NSIC, and firms borne on
Railways list of approved suppliers in
respect of ‘Single’ ,Limited’, and ‘Open’
tender enquiries.
(II) Waival of Security Deposit will
require finance concurrance . For tender
committee cases no separate Finance
concurrance is required.
(III) If the firm is registered with
RDSO/DLW /CLW/ICF/CORE for the
item under consideration, security
deposit may be exempted.
(IV) In case of Global tenders against
IDA credit Security deposit should be
insisted from all the firms.
Rs.5Lakh
Rs. 2 Lakh
Nil
Nil
Nil
Rs. 3
Crores
Rs. 1.5
Crore
Rs.30
Lakhs
Rs. 5 Lakhs
Rs. 2 Lacs
These powers can be exercised without
finance concurrence.
(I) These powers will be exercised with
Finance concurrence where, however,
the purchase is through a Tender
Committee,
no
separate
Finance
concurrence
is
required.
(II) If material is dispatched through road
transport , receipted challan signed by
consignee (not below a Gazetted officer)
should accompany the bill, in place of
RR.
5.16.3
100% Advance payment
against Inspection & Railway
Receipt to Public Sector
Undertaking.
Bd’s letter No.77/RS (G)779/29 dt.3.1.78
Rs.3 Crores
Rs. 1.5
Crore
Rs.30
Lakhs
Rs.5 Lakhs
Rs. 2 Lacs
(I) These powers will be exercised with
Finance concurrence where, however,
the purchase is through a Tender
Committee,
no
separate
Finance
concurrence
is
required.
(II) If material is dispatched through road
transport , receipted challan signed by
consignee (not below a Gazetted officer)
should accompany the bill, in place of
RR.
5.16.4
100% payment against
proforma invoice.
Bd’s letter No.2001/F (S)/1/PW-7/2 dt.20-1201and dt.5.9.03
Rs.2 Lakh
Rs. 2 Lakh
Nil
Nil
Nil
(I) These powers will be exercised with
Finance concurrence.
(II) Where such payments are authorized
without inspection , bank guarantee
should be obtained.
52
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
Nil
Nil
5
Nil
6
Nil
7
Nil
8
(I) Full powers to CAO/R only.
(II) This power is to be exercised in
consultation with FA&CAO.
1
5.16.5
2
Standing/Blanket sanction of
payment of 100% against
proforma invoice to firms of
repute for specified period
where it is not possible to
insist upon the firm to accept
standard conditions
3
Bd’s letter No.79(RS)/ G/753/1 dt.8.4.81
5.16.6
100% Advance Payment for
non-ferrous metals procured
from MMTC or other Public
Sector Undertaking.(canalising
agency)
Bd’s letter No. 79/RS (G) 753/1 Dt. 21.4.79,
87/RS(G)/7 79/21 Dt. 13.1.88 & 76/RS/G/7
53/2 dated 3/7.8.84
Rs.25 Lakh
Rs. 25
Lakhs
Rs. 10
Lakhs
Rs.2 Lakhs
Nil
(I) These powers will be exercised with
Finance concurrence. (II) Where,
however, the purchase is through a
Tender Committee, no separate Finance
Concurrence is required. (III) CAO(R)
can sanction advance payment upto Rs.
2 Crores
5.16.7
50% advance payment
alongwith the order for supply
of Telecom equipments
including cables to M/s
Hindustan Cables Ltd.
Bd’s letter No.76/RS/ G/753/2 dated 18/6/88.
Nil
Nil
Nil
Nil
Nil
CAO/R can sanction 50% advance
payment of value of the order. These
powers are not delegated to lower
authorities.
5.17
To vary the quantity of any
item in a Contract provided the
value of the amended contract
does not exceed the powers of
the authority who approved the
original contract & subject to
conditions of 628 (C) F-vol. 1
& 441S.
628-F(Vol 1) & 441-S & Railway Board’s letter
no. 93/RS(G)/7 79/5/Pt. dated 8.9.97, Para
446-S
98/RS(G)/779/10(CS)(3/03)
dt.25.2.03 and Rly Bd Letter
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
Full powers
for contacts
placed
within his
powers
upto
amended
value of
contract
within 15
Crore
Full Powers
for contacts
placed
within his
powers
upto
amended
value of
contract
within 1.5
Crore
Full powers
upto
amended
value of
contract
within Rs.
30 Lakhs.
Full powers
upto
amended
value of
contract
within Rs 5
Lakhs
Full powers
upto
amended
value of
contract
within Rs 2
Lacs
Note : (I) The option clause to be
exercised by giving the reasonable
notice to the supplier.
(II) Depot Officers/Officers of consuming
department are authorized to accept
deliveries short or in excess upto 5% of
the total value of the contract or Rs. 01
Lakh whichever is less , provided as a
result thereof the normal purchase
powers of COS are not exceeded. No
formal amendment of contract will be
necessary in such cases .
53
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
REMARKS
CMM
DY.CMM
SMM
AMM
Full powers
in respect
of contract
entered into
under his
own powers
of purchase
5
Full powers
in respect
of contract
entered into
under his
own powers
of purchase
6
Full powers
in respect
of contract
entered into
under his
own powers
of purchase
7
Full powers
in respect
of contract
entered into
under his
own powers
of purchase
8
(I) These Powers can be exercised
without finance concurrance.
(II) Quantum of loss will be determined in
consultation with finance.
1
5.18
2
Cancellation of contracts at
Firm’s risk and cost as per
clause 0702 (b) of IRS
conditions of the contract
3
132-S4 & (5), Railway board letter no
86/RS(G)779/8 dated 29/2/88 and Rly Bd Letter
no.No.2007/F(S)I/PW7/1 Dt. 07.12.07
4
Full powers
in respect
of contract
entered into
under his
own powers
of purchase
and those
under
powers of
CAO/R
5.19
Cancellation of contracts
without financial
repercussions or with
general damages
132-S (4&5), Railway board letter no. 86/RS
(G)779/8 dated 29/2/88
Full powers
for
contracts
entered
under his/or
CAO/R’s
powers
Rs.1.5
Crore
Rs.30 lakhs
Rs.5 Lakhs
Rs.2 Lacs
Guidelines circulated vide Railway Bd’s
letter no. 79/S/G/657/2 Dt. 7/1/83 should
be followed.
5.20
Extension of delivery period
with or without LD including
token LD
132-S(4), 445-S, Railway board’s letter no.
86/RS(G)779/8 dated 29/2/88
Full powers
for
contracts
entered
under his/or
CAO/R’s
powers .
Rs. 1.5
Crore
Rs . 30
Lakhs
Rs. 5 Lakhs
Rs. 2 Lacs
(I) These powers can be exercised
without Finance concurrence.(II)
Recovery with LD will be @ 2 percent of
the contract price of the consignment per
month or part during which the supply
may be in arrear upto the amount of the
actual loss sustained by Railways. (III)
Where no loss/inconvenience can be
proved to have occurred , no penalty is
leviable. (IV) Where inconvenience has
only occurred, token LD is leviable. (V)
DP extension in special cases like Govt.
establishments/against developmental
orders etc. should be done as per
specific guidelines issued by Railway
board.
vi)
No power to Depot Officer
(VII) These power will also apply for
orders placed on M/s BHEL against price
list items.
54
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
3
DY.CMM
SMM
AMM
Rs. 1.5
Crore
5
Rs . 30
Lakhs
6
Rs. 5 Lakhs
7
Rs. 2 Lacs
8
Minor relaxation in specification and
drawing , not provided in the contract,
can be done in consultation with finance,
with legal opinion if necessary.
1
5.21
2
All post contract work including
inter alia to approve changes
in specification,inspection
clause etc.
5.22
Refixation of delivery period
Para 445 (S)
Full powers
for
contracts
entered
under his/or
CAO/R’s
powers.
Rs. 1.5
Crore
Rs . 30
Lakhs
Rs. 5 Lakhs
Rs. 2 Lacs
Finance concurrance is required only in
case of order valued more than Rs.
50000.
5.23
Forfeiture/ withholding of EMD
/Security Deposit
132-S(15)ii and Cl.0504 of IRS
Full powers
for
contracts
entered
under his
powers i.e.
upto Rs. 3
Crores.
Rs. 1.5
Crore
Rs . 30
Lakhs
Rs. 5 Lakhs
Rs. 2 Lacs
(I) These powers can be exercised
without Finance concurrence.
(II) When such tenders or contract are
approved by CAO/R , the question of
forfeiture will be decided by him.
5.24
Refund of Security Deposit
after satisfactory completion
of orders.
132-S(15) i
Full powers
for
contracts
entered
under his/or
CAO/R’s
powers
Rs. 1.5
Crore
Rs . 30
Lakhs
Rs. 5 Lakhs
Rs. 2 Lacs
These powers can be exercised without
Finance concurrence.
5.25
To exercise the waival of the
operation of clauses relating to
risk purchase, liquidated
damages and arbitration
appearing in IRS conditions of
contract for purchase orders
valued above Rs.25,000
each at post contract stage, as
a standing measure, to avoid
disproportionate administrative
expenditure
Bd. Letter No.77/RS (G)779/29 dt.7/12/81
Full powers
Full Powers
Full powers
Nil
Nil
Waival of operation of mentioned
clauses for contracts below Rs.25,000/as standing measure is done by CAO/R.
439(b)-S
4
Full powers
for
contracts
entered
under his/or
CAO/R’s
powers.
REMARKS
CMM
55
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
Rs.15,000
Rs.15,000
5
Rs.15,000
6
Rs.15,000
7
Nil
8
These powers can be exercised without
Finance concurrence.
1
5.26
2
To write off the loss due to
risk purchase and to waive
recovery of liquidated
damages in cases where
recoveries could be made
only by resort to arbitration
or legal action. (In such
cases suitable action such
as delisting be considered
against the defaulting firms).
3
Bd’s letter No.79/RS/G/779/29 dt. 1/10/85 & Bd.
No.77/RS (G)/779/29 dt.3.4.98
5.27
Acceptance of arbitration
awards against any dispute
arising out of contract,
subject to the conditions laid
down in item 36 of Board’s
letter No.F(X)11/86/PW/6
dtd.5/5/87.
Bd. Letter No.F(X)11/86/PW/6 dated 5/5/87 &
Rly.Bd’s letter No.(X)/11/1/PW dt. 13/12/91, F(X)
II- 2001/PW/6 Dt. 9.5.01
Full powers
to accept
arbitration
awards in
respect of
contracts
with value
less than
Rs. 50
Lakhs
Nil
Nil
Nil
Nil
(I) Rly Board should be informed of the
detail:
a) When payment to a contract as a
result of the arbitration award exceeds
by more than Rs. 50000/- of the amount
considered due by Railway
administration before arbitration
proceedings began.
b) When deficiencies in the general
conditions of contract or of procedure
laid down by Rly. Board come to light.
5.28
Calling of supplies by road
for stores purchase tenders
falling within their power of
acceptance
Bd’s No. 89/RS(G).363/5 dt.28/4/2000
Full powers
including
those
tenders
falling
under the
power of
acceptance
of CAO®
Rs. 1.5
Crore
Rs.30 Lacs
Rs.5 Lacs
Rs. 2 Lacs
(I) Payment should be made on receipt
of goods in complete and satisfactory
condition by the consignee.
(II) Transit risk will be on contractor’s
account.
(III) Bulk movement of POL and Steel
should be only by Rail.
(IV) Octroi duty, if any, shall be borne by
supplier.
5.29
Development of new vendor
for an item
Deleted
56
ITEM
NO.
NATURE OF POWERS
EXTENT OF POWERS DELEGATED
AUTHORITY
COS
1
5.30
2
3
AIRLIFTING OF IMPORTED RAILWAY STORES
5.30.1
Airlifting of consignments
weighing less than 500 Kgs
Board’s letter no. 98/F(FEX) 17/1/ Airlifting Dt.
23.9.98 98/F(FEX/17/1 Airlifting dated 28.2.03
5.30.2
Electronic or sophisticated
items having CIF value upto
4 Crores
5.30.3
5.30.4
CMM
4
REMARKS
DY.CMM
SMM
AMM
5
6
7
8
(I) These powers can be exercised by
CAO(R) only in consultation with
FA&CAO.
(II) For consignment above 200 Kgs. &
upto 500 Kgs. CAO/R's approval reqd. in
consulation with FA&CAO (iii) While
affecting the air lifting, 'AIR INDIA' as
national courier .
These powers can be exercised by
CAO(R) only in consultation of FA&CAO
200 Kgs.
Nil
Nil
Nil
Nil
Board’s letter no. 84/F(F.EX)5/2 dated 21.8.1984
98/F(FEX) 17/1/Airlifting Dt. 23.9.98
2002/F(F.EX)1/1 dt.09.01.2002
Nil
Nil
Nil
Nil
Nil
Where air freight is cheaper
than sea freight and
contract value on CIF basis
is upto 4 crores
Board’s letter no 98/F(FEX) 17/1/Airlifting Dt.
23.9.98
Nil
Nil
Nil
Nil
Nil
Stores having short shelf life
& short consumption period
Rly Bd’s letter no 98/F(X)/07/1/airlifting Dt. 7.8.00
Nil
p
Nil
Nil
Nil
57
CHAPTER - V
DEPOT & GENERAL MATTERS (PART-II)
ITEM
NO.
1
5.31
5.32
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
COS
2
To Sanction adjustment against stock
adjustment account provided adjustment is
not due to:
1. Negligence, carelessness or dishonesty of
Rly. Employee.
2. Different methods of measurement adopted
by the Accounts Deptts., stock verifiers and
other departments.
3. Such cases that the Chief Accounts Officer
agrees need not be referred to the CAO/R.
To write off shortages of articles of dead
stock, losses of cash, stores & Tools and
Plants in stock and in transit on Revenue
Account and to sanction adjustments affected
in numerical Accounts verifications
undertaken departmentally or by Accounts
Department.
3
Item 17 of para 132S/76/RS(G) 779 /47
dt.15/11/76 (ACS No.
140-S)
CMM
DY.CMM
SMM
AMM
4
Rs.5,000
For each
individual
case
5
Rs.5,000
For each
individual
case
6
Rs.2,000
For each
individual
case
7
Rs.50,000
in each
individual
case
Rs.1 Lac in
each
individual
case
Full powers
Rs.25,000
Rs.10,000
In each
case
Nil
Nil
Rs.50,000
Rs. 25,000
in each
case
Rs.500
Rs.400/-
Full Powers
Full powers
Full powers
Full Powers
Full Powers
Full Powers
Nil
Nil
8
Nil
9
The limit of Rs.5,000 may be extended to
Rs.10,000 with respect to adjustments due to
fluctuations in market rates.
Item 18 of para 132-S &
Item 44 Ann.II Chapter
V IRFC vide Bd’s letter
No.F(X)/11/86/PW/6
dt.5/5/87.
1. When a Rly. Employee is in any way
responsible where it is not possible to effect
the recovery of the cost of stores from the
employee concerned.
2. When a Rly. Employee is not in any way
responsible
5.33
To accept late supplies against the orders
placed by Purchase Office as under:
1. Order valued upto Rs. 1 Lakh and delay
upto 6 months or
2. Order valued from Rs. 1 Lakh to Rs,. 2
Lakhs and delay upto 21 days provided initial
DP does not exceed 6 months
RB’s letter
No.78/RS(G)/779/59
dt.20/6/80 102 & RB’s
letter
No.86/RS(G)/77/12
dt.2/1/87 445-S
2003//RS(G)779/1(1/03)
dated 21.2.03
5.34
Enforcing or waiving of ground rent in
connection with rejected material.
132-S(12)
Full power
Nil
(i) If adjustments are arising out of Accounts
Department verification , then FA&CAO should
agree for not referring to CAO/R. (ii) These
powes to be exercised by the depot officers
(I) These powers can also be exercised by
Depot Officers and the officers other than stores
department , in case they are the consignees.
(II) These powers will not apply where
(a) Time preference order is placed
(b) Stores is subjected to severe market
fluctuations
(c) Provision is made in the contract for
recovery of pre estimated damages
(d) Orders placed against the urgent
requirement
(e) For orders valued above Rs. 2 Lac, prior
extension of delivery period from purchase
officers will be necessary
Waival can be done provided railway has not
suffered any loss and facts are recorded in
writing in each case.
58
CHAPTER - V
SALE MATTERS (PART-III)
ITEM
NO.
1
5.35
5.36
5.37
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
2
Sale of scrap, unserviceable, surplus
& obsolete stores and adjustment of
the difference between the book rate
& sale value, subject to para 2224-S
AUTHORITY
3
Paras 2310-S to 2312-S
Para 2411(2)-S ,1201-S ,
2317-S, 2322-S & 2306S Railway Board’s letter
no 2001/RS(S)/709/20
Dt. 28.3.2002
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
5
6
7
8
1. By advertised Tenders
Full Powers
Full Powers
upto Rs. 40
Lacs
Full Powers
upto Rs. 10
Lacs
Nil
Nil
2. By Auction sale
Full Powers
Full Powers
Full Powers
Nil
Nil
3. By direct sale at book rate value
Full Powers
Full Powers
Full Powers
Nil
Nil
4. Direct Sale to Employees
Full powers
upto
prescribed
limit
Full powers
upto
prescribed
limit
Full powers
upto
prescribed
limit
Full powers
upto
prescribed
limit
Upto Rs.
1000/-
9
(I) Mode of tendering will be advertised tender
irrespective of the value.
(II) If sale value is more than 2 Lakhs,
recommendations have to be made by tender
committee. Value of tender will be decided by the
highest bid.
CAO/R may , in consultation with FA&CAO , frame
suitable rules for the sale of small quantities of
material and stores for the bonafide use of Railway
Employees
Extension of time for depositing
balance payment for sold lots of scrap
132-S
Full powers
Full Powers
Full powers
Nil
Nil
Extention in time for payment of balance value to
be exercised with the levy of interest charges.
Extension of delivery period for the
removal of sold lots of scrap with or
without ground rent
132-S
Full powers
Full Powers
Full powers
As per
Note 2
Nil
(I)The powers will be exercised with lying ground
rent @ 1/2% of value of remaining material per day.
(II) The ground rent can be waived in deserving
cases in consultation of finance.
59
ITEM
NO.
1
5.38
5.39
5.40
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
COS
2
Forfeiture of EMD/lots
To classify stores as “Dead surplus”
reclassify stores in stock & rate them as
“Second Hand” or “Scrap” and to write
down the value of “Surplus” or
“Obsolete” stores in books.
3
4
Full Powers
CMM
5
Full Powers
DY.CMM
SMM
AMM
6
Full powers
for the lots
sold
through
auction or
tender
under his
powers
7
Nil
8
Nil
Item 13 of para 132-S
para 2223-S.
Bd's
letter No.2003/RS
(G)/777/2 dated 4.2.05
2003/RS (G)/777/2 dated
4.6.04
(I) Powers in this para are w.r.t book value before
reclassification.
(II) Items of continuous arising C.I. Boring , steel
turning and boring are exempted from survey.
(III) Conditions laid down in chapter 22 of S-II and
other instructions of Rly. Board are to be strictly
followed.
(IV) Items above Rs. 1 Lakh will require the
approval of CAO/R.
1. On recommendation of survey
committee
Rs.1 Lakh
for each item
Rs. 1 Lakh
Rs.25,000
for each
item.
Dy.CMM/
Depot will
also.
Rs.10,000/for each
item (for
SMM/
Depot)
2. Without recommendation of survey
committee
Rs. 2000/- for
each item
Rs.2000/-
Rs. 2000 for
each item
Rs.2000/-
Nil
Full Powers
Full Powers
Full Powers
NIL
NIL
Sale to other Zonal Railway/ Production
Units and Railway Projects at book rates
Para 2306-S, 2328-S and
2329-S
9
In case, contract is approved by CAO/R, forfeiture
of EMD will be decided by him
Nil
60
ITEM
NO.
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
COS
1
5.40.1
2
To sign the contract and subsidiary
agreement on behalf of President of India
provided the award of contract has had
the sanction of the competent authority
and vetted by finance.
5.40.2
To invite the open tenders for hiring of
private road transport meant for the use of
Railways subject to vetting of estimate by
accounts.
3
Para 1259-E
Board’s letter no
89/RS(G)/363/5 Pt. Dated
28/4/2000, Board’s letter
no.2004/RS(G)/779/9 dated
08/11/06 and As per
delegation for constitution
of tender committee and
accepting authority for road
transport contract
CMM
DY.CMM
SMM
AMM
4
Full Powers
upto 5 crores
in each case.
5
Full powers
upto Rs. 1.5
crores in each
case.
6
Full powers
upto Rs. 1
crore in each
case.
7
Full powers
upto Rs. 25
lakhs in
each case.
8
Full powers
upto Rs. 25
lakhs in
each case.
Upto
estimated
value of
contract of Rs.
1.5 Crores in
each case
Upto
estimated
value of
contract of Rs.
1 Crore in
each case
Upto
estimated
value of
contract of
Rs. 25 Lakhs
in each case
Nil
Nil
9
Remarks:Hiring of private road transport meant for the use of
Railways, will be subjected to the following conditions:i. COS/CMM will periodically monitor to ensure that the
departmental transport available with the depot remains
fully utilized before private trucks are pressed into
service.
ii. Bulk movement of steel will be by rail.
iii . Cheaper mode of transport, Rail/Road, is to be used
preferably, subject to its timely availability.
iv. Inventory built-up is to be kept at bare minimum
level.
v . Timely delivery of material at consignee end should
not suffer on account of non-availability of Rail/Road
transport.
61
ITEM
NO.
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
COS
1
5.40.3
2
To invite the limited tenders in each case
from the contractors borne on the
approved list, for hiring of private road
transport meant for the use of Railways
subject to vetting of estimate by accounts
.
5.40.4
Deleted.
3
Board’s letter no
89/RS(G)/363/5 Pt.
Dated 28/4/2000and
Para 1214 -E and
Board’s letter No.94/CE1/CT-4 dtd. 17.10.02.
4
Upto Rs.25
lakhs in each
case..
CMM
5
Upto Rs. 25
lakhs in each
case.
DY.CMM
6
Upto Rs.10
lakhs in each
case.
SMM
AMM
7
Nil
8
Nil
9
1. Limited Tender value for more than Rs.25 lakhs and
upto Rs.1 crore will be called with the approval of
CAO/R
2. Empanelment of transporters(contractors) should be
reviewed periodically preferably once in a year, by
calling the details from interested transporters by means
of advertisement. The approval will be done at the level
of COS based on the experience of the transporter and
financial details.
3. Limited tenders will be called from all the approved
transporters
This SOP is not in operation.
62
ITEM
NO.
1
5.40.5
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
2
To dispense with tender and to invite and
accept the quotation for for hiring of
private road transport meant for the use of
Railways
AUTHORITY
3
Board’s letter no
89/RS(G)/363/5 Pt.
Dated 28/4/2000and
1211-E and Board’s
letter No.94/CE-1/CT-4
dtd. 17.10.02.
REMARKS
COS
CMM
DY.CMM
SMM
4
Rs 2 Lacs in
Each case with
annual Ceiling
limit of Rs. 10
Lacs
5
Rs 2 Lacs in
Each case with
annual Ceiling
limit of Rs. 10
Lacs
6
Upto Rs 1
Lacs in Each
case with
annual
Ceiling limit
of Rs. 5
Lacs per
officer
7
Rs 50000 in
each case
with annual
ceiling limit
of Rs. 2
lacs. This
power will
be utilised
by
independent
charge depot
officer
AMM
8
Nil
9
NOTE : 1. The finance concurrance will be taken at the
stage of the acceptance of offer. 2. The above powers
will be exercised by the officers with their own
administrative approval and no separate administrative
approval is necessary subject to the following conditions
:3. Normally powers to dispense with calling of tenders
should be exercised sparingly. The circumstances under
which quotations have to be called should be spelt out. 4.
The work should not be split up for the purpose of
bringing it within the ambit of this dispensation. 5. The
reasonableness of rates should be gone into objectively
by the accepting authority. 6. Quotations should not be
for items, which can be executed through the existing
contracts. 7. Quotations should only be for works, which
are urgent in nature.8. Quotations should normally be
invited from atleast 3 well experienced
contractors/agencies not necessarily borne on the
approved list. 9. Accepting authority must take
precautions to see that the quotations are from genuine
firms (and not from fictitious firms) and;10. A register
showing full particulars of works authorised through
quotations will be maintained by the officer having
powers to dispense with the calling of tenders. The
register may also be sent to Associate finance while
seeking their concurrnece.
63
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
5.40.6
To accept the tenders in each case for
hiring of private road transport meant for
the use of Railways
AUTHORITY
REMARKS
COS
CMM
DY.CMM
SMM
AMM
3
4
5
6
7
8
Board’s letter no
89/RS(G)/363/5 Pt.
Dated 28/4/2000 and As
per delegation for
constitution of tender
committee and accepting
authority
Upto
estimated
value of
contract of Rs.
1.5 Crores in
each case
Upto
estimated
value of
contract of Rs.
1 Crore in
each case
Upto
estimated
value of
contract of
Rs. 25 Lakhs
in each case
NIL
9
7. Quotations should only be for works, which are urgent
in nature.
8. Quotations should normally be invited from atleast 3
well experienced contractors/agencies not necessarily
borne on the approved list.
9. Accepting authority must take precautions to see that
the quotations are from genuine firms (and not from
fictitious firms) and;
10. A register showing full particulars of works
authorised through quotations will be maintained by the
officer having powers to dispense with the calling of
tenders. The register may also be sent to Associate
finance while seeking their concurrnece.
NIL
64
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
5.40.7
5.41
AUTHORITY
REMARKS
COS
CMM
DY.CMM
SMM
AMM
4
5
6
7
8
3
9
CONSTITUTION OF TENDER COMMITTEE FOR HIRING THE PRIVATE ROAD TRANSPORT(FOR OPEN/LIMITED/SINGLE TENDERS) (Ref
letter no DCW/W/3/02/81 dated /2/91 and suitable modification done)
Value
Stores member
Accounts
Mechanical
Accepting authority
Member
officer
Upto Rs 5 Lacs
SMM
AFA
-
DyCMM
Above Rs. 5 lacs upto 10 Lacs
SMM
Sr.AFA
-
DyCMM
Above Rs. 10 lacs upto 25 Lacs
SMM
Sr.AFA
WM
DyCMM
Above Rs. 25 Lacs upto Rs.1 Crore
DyCMM
DyFA&CAO
DyCME
CMM
Above Rs.1 crore to Rs. 1.5 Crore
CMM
Dy.FA&CAO
CME (SAG)
COS
Above Rs. 1.5 crore to 5 Crore
COS
FA&CAO
CME (Coord.)
CAO/R
Sale of over stocks of ordinary
emergency or special stores through
advertised tender
Para-2307-S
Full Powers to
sell and to
adjust the
difference
between the
book rate and
sale value
Full Powers to
sell and to
adjust the
difference
between the
book rate and
sale value
Upto Rs.5
Lakhs
NIL
NIL
65
Tender committee constitution for purchase (Ref : Rly Board’s letter no. No.2007/F(S)I/PW7/1 Dt. 07.12.07 and S/DMW/DOP/35 Dated
08.02.2008
Sl
No.
Value of tender
Accepted By
Stores Member
Consuming Deptt.
Member
Finance
member
1
Rs 10 Lakhs to 30 Lakhs
JAG
Sr. Scale
Sr. Scale
Jr.Scale
2
Rs. 30 Lakhs to 1 Crore
SAG
JAG
JAG
Sr.Scale
3
Rs 1 Crore to 1.5 Crore
SAG
JAG
JAG
JAG
4
Rs. 1.5 Crore to 2 Crore
PHOD/CHOD
SAG
SAG
JAG
5
Rs. 2 Crore to 3 Crore
PHOD/CHOD
SAG
SAG
SAG
6
Rs. 3 Crore to 50 Crore
CAO (R)
PHOD/CHOD
PHOD/CHOD
SAG
66
Tender committee constitution for sale of material through tender
Sl No.
Value of tender
Accepted By
Stores Member
Technical Deptt.
Member
Finance member
1
Rs 5 Lakhs to 10 Lakhs
JAG
Sr Scale
Sr. Scale
Jr. Scale
2
Rs. 10 Lakhs to 40 Lakhs
SAG
JAG
JAG
Sr. Scale
3
Rs. 40 Lakhs to 2 crore
CO.SAG
SAG
SAG
JAG
4
Rs 2 crore to 3 crore
CO.SAG
SAG
SAG
SAG
5
Rs.3 crore to 15 crore
CAO/R
CO.SAG
CO.SAG
SAG
67
CHAPTER – VI
Medical
68
CHAPTER - VI
MEDICAL DEPTT.
NOTE:
PRIOR APPROVAL OF CMD IS REQUIRED IN CASE OF TECHNICAL MATTERS BEFORE ANY ADMINISTRATIVE APPROVAL/ SANCTION IS GIVEN BY PHOD
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
6.01
NATURE OF POWERS
2
Purchase of medicines, X-ray Films & Chemicals & Films badges,
gauge surgical, plaster adhesive of various sizes, zilic oxide crape,
Elastic adhesive bandages, wool cotton, linen, catgut, needles,
syringes and all items of JRP95.
1. Non Emergency Purchase/ Non-DGS&D items
(i)Through Single tender
(a)Non-Propriety articles
(b)Propriety articles
AUTHORITY
3
Rly.Bd.'s letter no.92/H/4/15
dtd.14.8.95
PHOD/
CHOD*
4
Rs.20000/- in
each case
REMARKS
SAG
MS I/C.
5
RS.300/- in each
case
SR.DMO
6
Nil
7
8
Letter no. 98G/O/Pt.1 dated
8.8.90 (main letter)
Nil
Rs.1 lac in
RS.10000/- in
RS. 2500/Nil
CS No.4 Lno.98each case for
each case
in each
G/O/Pt.IV 157
propriety
case
Med./O/Pt.III/L
article where it
dated 9.10.95
is posible to
certify that a
similar
medicine
which could
be used in lieu
is not
manufacturee
d/ sold by any
other firm in
the country
NOTE : While Exercising these powers the CMD may please ensure that they make the purchases in the most economical manner consistent with the needs to obtain quality drugs, following the
guidelines laid down in Indian Railway Pharmacopedia 1990
ii)Through Ltd.Tender
Rly.Bd.;s letter no.88/H/4/16,
dtd. 27.9.83 & 88/H/4/15 dtd.
7.3.90
Rly.Bd.letter
no.82/F(S)I/PW4/1 dated
9.9.83 & 92H/4/15 dtd.
4.12.92
Above
Rs.5000/- but
not exceeding
Rs.10 lacs in
each case
subject to
convening of
tender
committee for
orders valuing
over Rs.2 lacs
Above RS.
300/- but not
exceeding
RS.25000/in each case
Nil
Nil
NOTE : Subject to convening of Tender Committee for orders valuing above RS.10000/- consisting of DMO/ADMO/ACOS/AAO/AO.
69
Letter
No.98
G/O/P
t.I
dated
8.8.90
(main
letter)
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
2
iii)Through Advertised open Tender subject to the constitution of
Tender Committee for tender valuing RS.10000/- and over
3
Rly.Bd.;s letter no.79/F(S)I/PN-R/1
daed 7.9.79 & 82/F(S)/I/PW-4/1
dated 30.4.84 & 88/H/4/15 dated
7.3.90
4
Full powers upto
Rs.1 lac in each
case
SAG
MS I/C.
SR.DMO
5
Full powers
upto
Rs.25000 in
each case
6
Rs.25000/- in
each case
Nil
7
8
Letter No.98G/O/Pt.I dated
8.8.90 (main
letter)
NOTE: Subject to convening of TC on orders above valuing RS.10000/- consisting of DMO/ADMO/ACOS/AAO/AO.
(2) To sanction local purchase of medicines, Medical & Surgical
instruments and appliances & BP or Ex-Pharmacopoeal preparations
and emergency purchase of medicines & X-ray films Chemicals and
film badges so urgently required that they cannot be obtained in time
by the usual procedure for railway hospitals & Health units.
NOTE : The annual expenditure on local purchase should not exceed
10% of the annual budget for the year.
(i) To sanction local purchase of blood and blood products from NonGovt. Institutions
GM/G’s letter no. 98-G/2 dated
30.3.88
Rs.25000 in
each case
RS.10000/in each
case per
day
RS.5000/- in
each case I/c
of Div.Hospital
Nil
C.S.No.5
L.No.98G/O/Pt.V dtd.
11.9.98
GM/G’s letter No.98-G/2/dated
30.3.88
Full powers
Full powers
Full Powers
Nil
Letter no.98G/O/Pg.I dated
8.8.90 (main
letter)
NOTE : (I)Blood required for transfusion to patients is taken in terms of Rly. Bd;s letter no.62/F/PM/PE/7/3 dated 7.6.63
(II) Each case means only one individual item.
6.02
To sanction purchase of vaccines serum & lymph from Non-Govt.
Institutions
GM/G’s letter no.98-G/2 dated
30.3.88.
Full powers
Full Powers
RS. 200/- p.m.
Nil
Letter no.98G/O/Pt.I dated
8.8.90 (main
letter)
6.03
1. (i)To sanction local purchases of items of accidents Relief Medical
Equipment, Scale I & II and medical chests required/periodical turn
over according to the instructions of Railway Board
GM/G’s letter no.98-G/2 dated
30.3.88
Full powers
Full powers
Full Powers
Nil
Letter no.98G/O/Pt.I dated
8.8.0- (main
letter)
(ii) Replacement of sugar,tea, coffee,K.Oil & spirit Methalated in
Emergency
GM/G’s letter no.98-G/2 dated
30.3.88
Full powers
Full powers
Full Powers
Nil
Letter no.98G/O/Pt.I dated
8.8.90 (main
letter
70
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
6.04
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
SAG
MS I/C.
2
2. Repair to Medical & Surgical equipment
3
GM/G;s letter no.98-G/2/Pt.I dated
5.8.71
4
PHOD AGM's
grade upto Rs.1
lac per tiem p.a.
subject to
conditons that
any single case
involving
expenditure
above Rs. 5000/should have
finance
concurrence
5
RS.25000/per item
p.a. subject
to condition
that any
single case
involving
expenditure
above Rs.
2000/should have
prior
finance
concurrenc
e.
6
RS.10000/per item p.a.
subject to
condition that
any single
case involving
expenditure
above Rs.
500/- should
have prior
finance
concurrence.
3. Library Books & Equipments :To sanction purchase of Medical
Books & journals
Rly.Bd;s letter no.93/H/4/9 dated
28.1.94. Para 241 IRMM
Full powers upto
Rs.45000/- p.a.
Full powers
upto
Rs.15000/p.a.*
Full Powers
upto RS.
10000/- p.a.
Full Powers upto
RS. 10000/- in
each case
Full Powers
upto RS.
5000/- in each
case
SR.DMO
7
Nil
Nil
8
C.S.No.2 Lno.98G/O/Pt.III/157/Med/
O/Pt.III/L dated
2.11.92
C.S.No.3 letter
no.98G/O/Pt.IV/157/Med/
O/Pt.III(L) dated
20.7.95
*Rs.30000/- is
permissible when
hospital is
recognised for P.G.
Courses.
MISCLLANEOUS
1. To write off losses of tools and plant material and stores in respect
of drugs(including expired date medicines) & Technical medical
equipments for medical stores when a railway employee not in any
way responsible for the loss viz. Fire, stores and other acts of God,
book losses of stores, materials & tools and plants i.e. losses
discovered at periodical and special stock verification generally
traceable to errors in accounting and impossible to bring bones to
individual responsibility
Full Powers
upto RS.
1000/- in
each case
Nil
C.S.No.5 letter no.98G/O/Pt.V dated 11.9.98
NOTE: These powers are to be exercised with finance concurrence.
71
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
2
2. To write off articles of glass broken in transit for which no
responsibility can be fixed viz. Medicine bottle with perishable contents
or empty and broken articles of glass like thermometers, measuring,
glasses, broken jars in pieces, crockery, earthernwares as China Clay
wedge wood etc.
NOTE: These powers are to be exercised without finance concurrence.
3. To condemn & destroy articles of sanitary stores which have been
soiled with night soil
3
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66
SAG
MS I/C.
SR.DMO
5
Full powers
6
Full powers
upto Rs.500/in each case
7
Full
powers
subject
to over
all
monthly
average
limit of
RS. 500/-
8
C.S.No.5 letter
no.98-G/O/Pt.V
dated 11.9.98
Full
po
wer
s
Full
po
wer
s
Full powers
Full Powers
Nil
Full powers
Full Powers
Nil
Letter no.98G/O/Pt.I dated
8.8.90 (main
letter)
Letter no.98G/O/Pt.I dated
8.8.90 (main
letter)
Full
po
wer
s
Full powers
Full Powers
Nil
4
Full pwers
GM/G’s letter no.98-G/2/Pt.I dated 15.9.66
4. To condemn & destroy by burning of all linen soiled with discharge
from patients, suffering from Cholera, Small Pox, Leprosy and other
infectious diseases.
GM/G’s letter no.98-G/2/Pt.I dated 15.9.66
5. To utilize or throw away or dispose of at site all scrap articles of no
value and not to return to stores depots under the supervision of
Gazetted Officer viz. Slat pieces, stores broken jar with pieces scrap
dry cells of hand torches, scrap baskets or jhakar or cane thermoclinical meters, glass syringes, ounce measures of glass urine glasses
etc.
GM/G’s letter no.98-G/2/Pt.I dated 15.9.66
Letter no.98G/O/Pt.I dated
8.8.90 (main
letter)
72
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
SAG
MS I/C.
SR.DMO
Nil
2
6. To issue certificate to railway employee for the purpose of grant of
advances from Provident Fund for the medical Treatment of
emplouees and their family members
3
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66
4
Full powers
5
Full powers
6
Full
Powers
7
8
Letter no.98G/O/Pt.I dated
8.8.90(main letter)
7.Sanction of the cost of all clinical and Pathological Investigations.
Radiological investigations and other types of diagnostic procedures
upto Rs. 5000/- for each test to be done in Govt./private hospitals
private/ Disgnostic centres etc.,
Rly Bd's L/No.99/H/6-4 /Policy Dated
30.4.2007.
Full powers
Full powers
Full
Powers
Nil
Subject to the case
where requisite
facility is not
available in DMW
Rly. Hospital.
8. To sanction occasional purchases of ice in summer for heat stroke
cases for preserving sera and vaccine and for developing of X-ray
films
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66
Full pwers upto
Rs.500/- p.m.
Full pwers
upto
Rs.500/-
Full
powers
upto
RS.500/p.m.
Full powers
upto
RS.500/p.m.
C.S.No.5Letter
No.98-G/O/Pt.V
dated 11.9.98
9. To sanction admission of railway employees and their families
suffering fro cancer, T.B.Mental disorders, Leukmia Hedgk in diseases,
poliomylities, spastic, cerebral plasy in non railway hospital recognized
for this purposes by the Railway Board.
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66 & 98-G/39 dated 30.10.74 &
Rly.Bd’s letter no.F(X)II-68/PW-4/97
dated 21.7.69
Full pwers
Full powers
Full
Powers
10. To sanction engagement of special nurses when considered
necessary in railway or other Govt.Hospitals after reviewing LR
availability
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66
Full powers
Full powers
Full
powers
NOTE: This power should be exercised in consultation with Finance.
Letter No98G/O/Pt.-I dated
8.8.90 (main letter)
Full powers
Letter No98G/O/Pt.-I dated
8.8.90 (main letter)
73
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
2
11. To sanction the incurring of expenditure of taxi or other
conveyance for shifting the sick/injured employees in emergent cases
to railway hospitals/health units with the provision that these powers
should be taken to safeguard the use of these powers as a matter of
routine.
3
GM/G’s letter no.98-G/2/Pt.I dated
15.9.66
4
Full pwoers
SAG
MS I/C.
SR.DMO
5
Full powers
6
Full
powers
7
Full powers
8
C.S.No.5 Letter
no.98-G/O/Pt.V
dated 11.9.98
NOTE : It may have to be ensured that only JAG/SAG officers are empowered to sanction repairs to any particular vehicle so that the ceiling limit per vehicle per annum is not exceeded
12. To sanction artificial limbs appliances and payment thereof to the
railway employees & members of their family both in the cases the
injured and non-injured on duty.
Rly.Bd;s letter no.80/H/6-4/33 &
85/H/6-4/9 dated 13.3.85
Para 636 - IRMM.
13. To sanction payment of fees, T.A. and other contingent charges to
specialists or other medical officers in the service of Govt. for
consultation where such consultation is considered special nature of
the disease of the Railway servant or his dependent.
Full powers
Full powers
Full
powers
Full powers
C.S.No.5 Letter
no.98-G/O/Pt.V
dated 11.9.98
Full powers
Full powers
Upto
Rs.1000/
- in each
case
Nil
Patient should not
be referred to
specilists/ Doctors
not in Govt.
service.
14. To sanction payment of charges to Civil Hospital for ‘Treatment’ of
Railway Servants and their families suffering from infectious diseases
when adequate facilities are not available in Railway Hospitals.
Para 642 - RI
Full powers
Full powers
Full
power
Nil
15. To sanction free diet to eligible Railway Employees and indigent
passengers and trespassers undergoing treatment in Railway
Hospitals as Indoor patients.
Para 641 - IRMM
Full powers upto
the extent
permissible
Full powers
upto the
extent
permissible
Full
powers
upto the
extent
permissi
ble
Nil
74
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
SAG
MS I/C.
SR.DMO
4
Full powers
5
Full powers
6
Full
powers
Nil
17. Expenses on disposal of unclaimed dead bodies in Rly.Hospitals
Upto Rs.500/- in
each case
Upto
Rs.500/- in
each case
Upto
Rs.500/in each
case
18. Acceptance (on behalf of the Medical Department) of such gifts for
Railway Hospitals as are considered suitable.
Full powers
Full powers
Full
powers
Full powers
19. To sanction expenditure on conveyance charges for removing sick
Rly.employees to Hospitals in emergent cases when ambulance is not
available.
Full powers
Full powers
Full
powers
Full powers
Full powers
Full powers
Full powers
Full powers
Full
powers
Full powers
Full powers
Full powers
Full
powers
Nil
2
16. To admit non-railway patients in Railway Hospitals in emergent
cases subject to recovery of prescribed charges.
20. Sanction of payment of Medical charges to Gazetted Officers
3
Para 622 - IRMM
SOP PS No.11369/97 No.743-E/62111/EIV dt. 10.4.98
21. Sanction of payment of medical charges to Non-Gazetted Staff
22. Sanction of Anesthesia charges to Non-railway anesthetist in
absence of Railway Anesthetist
Rly Bd's letter no. 2001/H/23/4 dt.
19.04.02
Para 248 - IRMM and CMD N.Rly.
Letter No.7/Med/E-1/Anesthesia
dated 19.1.07.
7
Nil
8
Nil
(I) Rs.1000/- per
case for major
surgical cases
including spinal &
epidural block.
(II) Rs.700/- per
case for short
duration general
anesthesia I.e.
Pentothal, Ketolax
including general
anesthesia in
minor surgical
operations.
75
ITEM
NO.
1
EXTENT OF POWERS DELEGATED
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/ CHOD*
SAG
MS I/C.
SR.DMO
Nil
2
23. Sanction of the cost of special investigation, CT Scan and MRI up
to Rs.10000/- will apply to each test/ investigation separately
3
Rly Bd's letter no. 99/H/6-4/Policy dt.
07.12.2000
4
Full powers
5
Full powers
6
Full
powers
7
24. Sanction of the cost of VVI Pace Maker, up to a ceiling of
Rs.40000/-
Rly Bd's letter no.2000/H/6-4/ Policy
(Pace Maker)
Full powers
Full powers
Full
powers
Nil
25. Sacntion of the cost of hearing aid up to a ceiling of Rs.5500/-
Rly Bd's letter no.2000/H/6-4/ Policy
Full powers
Nil
Nil
Nil
8
76
CHAPTER – VII
EDP Center
77
CHAPTER - VII
EDP CENTER
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
7.01
7.02
7.03
NATURE OF POWERS
AUTHORITY
REMARKS
PHOD/CHOD
2
Procurement of PC
based systems
Procurement of Local
Area Network
Infrastructure
Entering into Service
Agreements for IT
infrastructure, e.g.,
AMC, IT related
Consultancy etc.,
excluding Leasing.
3
Rly. Board's letters
No. 2001/C&IS/Comp
/Policy dt. 07/12/01 &
11/06/02
Rly. Board's letter
No. 2001/C&IS/
Comp /Policy dt.
07/12/2001.
Rly. Board's letter
No. 2001/C&IS/Comp
/Policy dt.
07/12/2001.
4
10 nos. per
annum
*No limit on
numbers. Rs. 10
lacs in each case.
5 cases per
annum. Value per
case upto Rs. 2
lacs.
SAG
5
5 nos. per annum
*No limit on
numbers. Rs. 10
lacs in each case.
5 cases per
annum. Value per
case upto Rs. 2
lacs.
JAG / SR.EDPM
SR. SCALE
6
7
Nil
Nil
Nil
Nil
Nil
(I)
8
Total per system cost, including hardware & software etc.,
to be less than or equal to Rs. 1 lac chargeable to
revenue.
(II)
All procurements to be done through stores officer
(III)
PCs shall be classified as "equipment" in terms of para
705(6) of Indian Railways Finance Code.
(IV)
Finance concurrence to be obtained in the usual manner
(I)
*The deligation of powers should be as per limit of their
works programme power
For CAO(R), no limit on numbers. Cost per case not to
exceed Rs. 20 lacs.
(II)
Prior finance concurrence to be obtained in the usual
manner
(III)
Technical vetting of C&IS directorate shall be required if
the software and consultancy component exceeds Rs. 10
lacs in each case irrespective of sanctioning authority.
(IV)
Cases for sanctioning of PRS locations must be sent to
Rly. Board for sanction.
(I)
For CAO(R), no limit on numbers. Value per case not to
exceed Rs. 10 lacs.
(II)
For certain software maintenance contracts where OEMs
insist on advance payment, interest free advance payment
can be made upto 20 % of contract value in case of
customization/development of software OR upto 20 % of
the initial purchase price, to OEMs or their authorised
dealers only.
78
EXTENT OF POWERS DELEGATED
ITEM
NO.
NATURE OF POWERS
1
2
AUTHORITY
3
REMARKS
PHOD/CHOD
SAG
JAG / SR.EDPM
SR. SCALE
4
5
6
7
(III)
8
In case the per case advance payment value is greater
than Rs. 5 lacs, an interest free Bank Guarantee @ 10 %
of the advance payment value, must be obtained as
Performance Guarantee for the period of the contract.
(IV)
The agreement shall preferably be made on single tender
basis.
(I) Contract requirements in connection with leasing of IT
equipment shall be in line with instructions on Leasing of IT
Infrastructure issued vide letter 2001/C&IS/Comp/policy dt.
12.11.2001.
(II) Powers to be decided later after dealing with a few cases.
7.04
Leasing of IT
Infrastructure
Rly. Board's letters
No. 2001/C&IS/
Comp /Policy dt.
07/12/2001.
7.05
DELETED
7.06
Repair of Hardware
Rly. Board L. No.
74EB/3000 dt.
14/01/75.
Full powers upto
Rs.30000/-
Full powers upto
Rs.25000/-
Full powers upto
Rs.10,000/-
Full powers
upto Rs.
2500/-
Subject to conditions as laid down in 1020 FI & 1026 FI
7.07
Local Purchase of
Computer consumables
for running and
maintenance of EDP
center for stock and
non-stock items.
Rly. Board L.No.
79F(S)/PW/7/4 dt.
04/10/80.
Upto Rs. 5,000/per item but not
exceeding Rs.
50,000/- per
month.
Upto Rs. 5,000/per item but not
exceeding Rs.
50,000/- per
month.
Upto Rs. 3,000/per item but not
exceeding Rs.
25,000/- per
month subject to
the overall limit of
FA&CAO not
being exceeded.
Upto Rs.
500/- per
item but not
exceeding
Rs. 5,000/per month
subject to the
overall limit of
Sr.EDPM not
being
exceeded.
Full powers to CAO(R).
79
EXTENT OF POWERS DELEGATED
ITEM
NO.
1
7.08
NATURE OF POWERS
2
Invitation and
acceptance of
advertised / limited /
single tenders for
matters necessary or
incidental to EDP center
for the following items of
work :
1. Contracts for DataEntry work from trade
AUTHORITY
3
REMARKS
PHOD/CHOD
SAG
JAG / SR.EDPM
SR. SCALE
4
5
6
7
Full powers upto
Rs. 1 lac per case
Full powers upto
Rs. 1 lac per case
Nil
Nil
8
(I)
(II)
(III)
2. Maintenance &
Upkeep of EDP center
3. Hire of computer time
from outside agencies
4. Procurement of
licensed software
package
5. Development &
Modification of software
for computer application
Full powers upto
Rs. 50,000 per
case
Full powers upto
Rs. 50,000 per
case
Full powers upto
Rs. 10,000 per
case
Nil
Full powers upto
Rs. 50,000 per
case
Full powers upto
Rs. 50,000 per
case
Full powers upto
Rs. 50,000 per
case
Full powers upto
Rs. 50,000 per
case
Nil
Nil
Nil
Nil
Full powers upto
Rs. 50,000 per
case with a ceiling
limit of Rs. 5 lacs
per annum
Full powers upto
Rs. 50,000 per
case with a ceiling
limit of Rs. 5 lacs
per annum
Nil
(I)
(II)
(III)
(I)
(II)
(III)
(IV)
Nil
(I)
(II)
(III)
(IV)
Full powers upto Rs. 2 lacs per case to CAO(R).
Prior finance concurrence required.
Specific availability of funds required.
Full powers upto Rs. 50,000/- per case to CAO(R).
Prior finance concurrence required.
Specific availability of funds required.
Prior finance concurrence required.
Specific availability of funds required.
Cases upto Rs. 40,000 may be decided on quotation
basis.
Full powers upto Rs. 50,000 per case to CAO(R).
Prior finance concurrence required.
Specific availability of funds required.
Cases upto Rs. 40,000 may be decided on quotation
basis.
Full powers upto Rs. 1 lac per case to CAO(R) subject to
the ceiling limit of Rs. 5 lacs per annum.
80
CHAPTER –VIII
Public Relations
81
CHAPTER - VIII
PUBLIC RELATIONS
ITEM
NO.
NATURE OF POWERS
1
2
AUTHORITY
3
EXTENT OF POWERS DELEGATED
REMARKS
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
4
5
6
7
8
9
8.01
Preparation of Art Work/Design/
Block,Art Pull etc. for display
advertisement, Poster, hand bills
etc.
Full Powers
Full Powers
Full Powers
Upto Rs.
2500/- in
each case
subject to a
maximum of
Rs. 5,000/-
Full Powers
Upto Rs.
2000/- in
each case
subject to a
maximum
of Rs.
5,000/-
Nil
Financial concurrence will be
necessary.
8.02
Printing and binding of Magazines,
stickers, invitation cards, Press
brief covers, Press hand notes,
notices, messages. etc.
Full Powers
Full Powers
Full Powers
Upto Rs.
1000/- in
each case
subject to a
maxi- mum
of Rs.
10,000/- p.a.
Full Powers
Upto Rs.
1000/- in
each case
subject to a
maxi- mum
of Rs.
10,000/p.a.
Nil
Finacial concurrence will be
required where the value is
more than Rs.500/-
8.03
Printing of house Journal / Special
Brouchers/ Annual
report/Callenders/Diaries/ Posters.
Full Powers
Full Powers
Nil
Nil
Nil
Financial concurrence will be
necessary.
8.04
Expenditure on exhibitions.
Full Powers
Full Powers
Nil
Nil
Nil
Financial concurrence will be
necessary
8.05
Purchase of momento/
Bouque/Gift including packing
materials.
Full Powers
Full Powers
Full Powers
Upto Rs.
2000/- in
each case
subject to a
maxi- mum
of Rs. 5000/p.a.
Nil
Nil
Financial concurrence will be
necessary, if expenditure
exceeds Rs. 250/- on each
occasion.
82
ITEM
NO.
NATURE OF POWERS
1
2
AUTHORITY
3
EXTENT OF POWERS DELEGATED
REMARKS
PHOD/CHOD
SA GRADE
JA GRADE
SR. SCALE
JR.
SCALE/
ASSTT.
OFFICER
4
5
6
7
8
9
8.06
Purchase of Photographic goods
(film, corners, frames,
albums)other than camera &
equipment.
Full Powers
subject to
maximum of Rs.
25000/- p.a
Full Powers
subject to
maximum of
Rs. 25000/p.a
Full Powers
Upto Rs.
200/- on
each
occasion
subject to
Rs. 5,000/p.a.
Full Powers
Upto Rs.
200/- on
each
occasion
subject to
Rs. 5,000/p.a.
Nil
No Financial concurrence is
necessary. A register showing
the details of pruchases will
have to be maintained and
should be open to verification by
Accounts Officer for inspection.
8.07
Purchase of photographic
equipments and its repairs.
Full Powers
Full Powers
Nil
Nil
Nil
With financial concurrence.
8.08
Processing & Printing of Colour
photographs at approved rates by
SA Grade.
Full Powers
Full Powers
No financial concurrence
necessary.
Enlargement, lamination, caption
printing & mounting of:
i ) Coloured photographs
Full Powers
Full Powers
Full Powers
Upto Rs.
500/- per
annum.
Full Powers
Upto Rs.
1000/subject to
Rs. 10000/p.a.
Nil
8.09
Full Powers
Upto Rs.
500/- per
annum.
Full Powers
Upto Rs.
1000/subject to
Rs. 10000/p.a.
With financial concurrence if
expenditure is more of Rs.
3000/- per item.
ii) Black & White Photographs
above 12" x 15" at approved rates
by S.A. Grade
Full Powers
Full Powers
Nil
Nil
Full
Powers
Upto Rs.
1000/subject to
Rs.
10000/p.a.
Nil
Hire/purchase of films for social/
technical/ publicity powers etc.
Full powers
Full powers
Full powers
upto
Rs.1000/- in
each case
subject to a
miximum of
Rs.5000/p.a.
Full powers
upto
Rs.500/- in
each case
subject to a
miximum of
Rs.2000/p.a.
Nil
Financial concurrence
necessary, where hire purchase
is of value of more than Rs.500/-
8.10
83
CHAPTER – IX
Marketing
84
CHAPTER -IX
MARKETING
TO BE EXERCISED BY OFFICERS OF MARKETING DEPTT. ONLY
ITEM
NO.
NATURE OF POWERS
1
2
9.01
Sale of Locomotives/Spares to nonRly. Customers. To submit quotation
& enter into contract as per vetted
price and terms and conditions from
finance.
9.02
Expenditure on hospitality to
customers and entertainment on
special occasion.
AUTHORIT
Y
3
C.S. NO.20
DT.
23.01.96
EXTENT OF POWERS DELEGATED
PHOD/ CHOD
4
SA GRADE
5
JA
GRAD
E
SR.
SCAL
E
6
7
Full Powers
Full Powers
NIL
NIL
Up to Rs.
2000/- in each
case.
Up to Rs.
2000/- in
each case.
Upto
Rs.50
0/- in
each
case
REMARKS
JR.
SCALE/
ASSTT.
OFFICE
R
8
Nil
NIL
9
Subject to finance concurrence and CAO/R's approval for
sale rates and finalisation of price list.
Nil
(I) For expenditure beyond Rs. 500/- finance concurrence
is necessary.
(II) To serve refreshments during lunch time to the
participants attending inter depatmental meetings,
workshops, seminars etc. will require personal approval of
GM. Reference Rly.BD. Letter No. 1(17)-E(Coord)/94 dt.74-94
9.03
Purchase of tender bid documents
for submission of tender for sale of
loco spares.
C.S. NO.11
DT.
05.09.94
Full Powers
Full Powers
NIL
NIL
Nil
85
CHAPTER – X
Personnel Department
86
CHAPTER –X
NON GAZETTED – PERSONNEL DEPTT MATTERS (PART-I)
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
2
Acceptance of resignations of nongazetted staff.
Rule 302 of IREC-I
(1985 Ed)
Full powers
Full powers
Full Powers
upto and
inclusive of
scale of pay
5000-8000
and all Group
‘D’ staff
Full powers in
respect of Group
‘D’ staff only
Appointing authority is competent as per
Rule 302 of IREC Vol.I
10.02
Re-appointment of non-gazetted
after acceptance of resignation
Board’s letter No.
E(NG)I/91RG 1-1
dated 17/12/91 402
of IREC Vol. I(1985
Edn.)
Full powers
Nil
Nil
Nil
Prior approval of Rly. Bd is required
10.03
Study leave to Group ‘C’ and ‘D’
staff
Rule 556 of IREC
Vol. I (1985 Edn.)
First Schedule
Chapter 5 App.
V(IREC I 1985 Edn.)
Full powers in the
case of Group ‘C’
& ‘D’ staff – 12
months at a time
and 24 months in
whole service.
Nil
Nil
Nil
10.04
Grant of Special Casual Leave upto a max. of 90 days (excluding Sunday and holidays) in any calendar year to non-gazetted staff on account of various occasions:
10.04.2
SCL for Scout & Guides
10.04.3
SCL for family welfare
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
5
JR. SCALE/
ASSTT.
OFFICERS
7
1
SCL for office bearer of
cooperative societies
4
SR. SCALE
10.01
10.04.1
3
Dy. HOD
REMARKS
6
Full powers
Full powers
Nil
Nil
Full powers
Full powers
Nil
Nil
Full powers
Full powers
Nil
Nil
8
87
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
1
2
3
Dy. HOD
4
REMARKS
SR. SCALE
5
JR. SCALE/
ASSTT.
OFFICERS
7
6
8
10.04.4
SCL for Sports events
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Full powers
Full powers
Nil
Nil
10.04.5
SCL for Trade Union/Federation
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Full powers
Full powers
Nil
Nil
10.04.6
SCL for cultural activities
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Full powers
Full powers
Nil
Nil
10.04.7
SCL for blood donation.
Item-5(1) of Ann.-C
to MC No. 10 and
RBE No. 104/91
Full powers
Full powers
Nil
Nil
10.04.8
SCL for Territorial Army.
Item-5(1) of Ann.-C
to MC No. 10.
Full powers
Full powers
Nil
Nil
10.04.9
SCL for Election of Lok Sabha and
Assembly.
Para 7.16 and Item5(1) of Ann.-C to
MC No. 10
Full powers
Full powers
Nil
Nil
10.04.10
SCL for Bandh/Curfew and
disturbances or flood etc.
Item-5(1) of Ann.-C
to MC No. 10
Railway Board’s
circular No.E(LR)
II.79.ST/2/2 dated
24.8.79 Railway
Board’s circular No.
E(LR)II.81.ST/2/1
dated 3.11.81
Full Powers
Nil
Nil
Nil
Report shall be sent to Railway Board as
provided in the rules. SCL Account shall
also be transferred at the time of intershop, inter-deptt. transfer etc.
Condonation of interruption in
service case of Group C’ and ‘D’
staff
Para 43 of Railway
Service( Pension)
Rules 1993.
Full Powers
Full Powers
Full Powers
Upto and
inclusive of
scale of pay
5000-8000/-
Full Powers but in
respect of Group
‘D’ staff
Appointing authority is competent.
10.05
88
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
4
REMARKS
SR. SCALE
5
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
10.06
Advance of pay to non-gazetted
Railway Servants under very
special circumstances viz. The
Railway servant’s camp is burnt or
serious damages caused to his
belongings due to floods etc.
1123 of IREM Vol. I
(1989 Ed.)
Full powers
Full powers
Full powers
6
Full Powers
8
10.07
To sanction (i) Educational
Allowance, (ii) Reimbursement of
Tuition Fee & (iii)Hostel Subsidy
Para 2204 of IREM
Vol.II (1990 Edn.)
Bd’s letter No.
E(W)2000/SC2/20/45 dtd.
26/09/01and
E(W)2006/ED2/3dtd. 8.02.07
Full Powers
Full Powers
Full Powers
Full Powers
10.08.1
To sanction composite transfer
Grant to serving employees within
6 months from the date of transfer.
Rule 1643 (VIII)of
IREC Vol.II 1987
Edn. As amended
vide Board’s letter
No. F(E)I/99/AL
28/2 dtd. 18.6.99
(ACS No. 43/99)
Full powers
Full powers
Full powers
Full powers
10.08.2
To sanction composite transfer
grant for belated claims for serving
employees beyond 6 months but
within 12 months.
Rule 1643 (VIII)of
IREC Vol.II 1987
Edn. As amended
vide Board’s letter
No. F(E)I/99/AL
28/2 dtd. 18.6.99
(ACS No. 43/99)
Full powers
Full powers
Nil
Nil
10.09
To sanction Composite Transfer
Grant for belated claims for retired
/died employees within one year
F(E)I/89/AC/28 dtd.
23/2/90. (RBE
No.38/90)
Full powers
Full powers
Full powers
Full powers
CAO is competent to sanction Composite
Transport Grant for belated claims beyond
one year but within 2 years with the
concurrence of Associate Finance in
individual cases attended within special
circumstances.
10.10
Condonation of delay for nonsubmission of insurance of
flat/house, purchase/ advance.
Board’s letter No.
F(E)Spl. 94/Adv./3/7
dtd. 13/10/95.
Full powers upto
two years
Nil
Nil
Nil
Approval of Ministry of Housing & Urban
Development is required when period
involved is beyond 2 years.
Employee No.wise record of claimants
shall be maintained in Bills Section of ‘P’
Branch
89
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
4
REMARKS
SR. SCALE
5
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
10.11
Training in Non-Railway institution
when no expenditure and/or
payment to the Institution is
involved.
Board’s letter No.
F(X)I-94/ PW/3 dtd.
1.6.97
Full Powers
Nil
Nil
6
Nil
Only CAO is competent in cases where
payment of fee etc. to Institutions is
involved.
8
10.12
Reconstruction of Service
Registers on the basis of affidavits
when no records are available.
E(NG)60 PTN 1/3
dt. 28.3.60 as
amended from time
to time
Full powers
Nil
Nil
Nil
Prior approval of Railway Board should be
obtained wherever necessary. Three
members committee is required to be
constituted in such cases.
10.13
Grant of increment for passing
Rajbhasha Examination.
Rly. Board’s letter
No. Hindi.75/G- 8/12
dated 26.2.76
Full Powers
Full Powers
Full powers
Nil
These powers have been delegated for the
first time on the pattern of N.Rly.
10.14
Grant of increment under F.W.
scheme
PC-V/99/1/7/6/2
dated 1.10.99
Full powers
Full Powers
Nil
Nil
10.15
Issuance of NOC for passport and
visiting abroad.
NO.DCW/P/R/114
dated 24.2.98
Full powers
Nil
Nil
Nil
10.16
Grant of leave for proceeding
outside India.
NO.DCW/P/R/114
dated 24.2.98
Full powers
Nil
Nil
Nil
10.17
Sanction to refund of Provident
Fund by installment by nongazetted staff, on Re-appointment
917-IREC Vol. I
(1985 Ed.)
Full powers
Full powers
NIL
NIL
--
10.18
Temporary Transfer of Posts
alongwith incumbent in respect of
non-gazetted staff from one station
to another
NIL
NIL
NIL
NIL
In DMW, only CAO/R is authorized.
10.19
To sanction Pension/ Gratuity and
commutation of pension.
Para-89 of Rly
Servants (Pension)
Rules 1993
Full powers in
respect of group
‘C’ & ‘D’ staff
Full powers in
respect of group
‘C’ & ‘D’ staff
Full powers in
respect of
group ‘C’ & ‘D’
staff
Nil
10.20
Provisional payment of
wages/salary
1103 of General
Admn. & Finance
Code, 1991.
Full powers
Full powers
Full powers
Full powers
90
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
3
HOD
Dy. HOD
SR. SCALE
4
5
6
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
10.21
Classification of Railway Servants
under Hours of Employment Rules
Section 130 of
Railways Act, 1989
E(LL)73/HER/ 33
dt.9/73. Rule of
IREC Vol. II
(Ed.1987).
CPO-Full powers
Nil
Nil
Nil
10.22
Temporary Exemption under
Hours of Employment Rules
Rule 6 of Railway
Servants Hours of
Employment Rules,
1961(HER)
CPO-Full powers
Nil
Nil
Nil
10.23
To sanction compensation under
Workman Compensation Act, 1923
W.C. Act, 1923
Full Powers
Full Powers
Full Powers
Nil
10.24
Creation
(a)
(b) Temporary
posts:
Permanent
E(G)98EC 2-3 dtd.
03/08/98 PC - III/
74/PS-3/UPG/5
dated 10/05/76 &
20/10/76
NIL
NIL
NIL
NIL
Only CAO is competent. Concurrence of
Associate Finance is necessary. Prior
sanction of Rly.Board is necessary for the
introduction of a new category, not already
obtaining on DMW.
10.25
a) Extension
(a)
(b) Temporary
posts:
Permanent
CPO Full powers
NIL
NIL
NIL
Concurrence
necessary.
10.26
Creation
and
extension
workcharged posts
E(G)98EC 2-3 dtd.
03/08/98 PC- III/
74/PS-3/UPG/5
dated 10/05/76 &
20/10/76
E(G)98EC 2-3 dtd.
03/08/98
PCIII/74/PS-3/UPG/5
dated 10/05/76 &
20/10/76
Full powers
NIL
NIL
NIL
Concurrence of Associate Finance is
necessary. Prior sanction of Rly.Board is
necessary for the introduction of a new
category, not already obtaining on DMW.
10.27
To appoint all Group ‘C’ & ‘D’ staff
as per rules in force.
Rule 215 of IREC
Vol. I (Ed. 1985)
Office Order No.
146 dated 8.12.91
Full powers
Full powers
SPO
and
Sr.AFA
Group ‘C’ & ‘D’
staff upto and
including
5000-8000 in
consultation
with Executive
Officers.
APO/
AFA
full powers in
respect of Group
‘D’ staff
The powers of Sr.Scale Officers have been
withdrawn in respect of scale of pay
Rs.5500-9000 and 6500-10500/-. There is
ban on engagement of Casual Labour.
of
of
of
8
of
Associate
Finance
91
is
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
SR. SCALE
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
4
5
6
10.28
To sanction
promotion and
confirmation in respect of Group
‘C’ & ‘D’ staff.
Para 213, 216A of
IREM Vol. I ( Ed.
1989)
Railway
Board’ s circular No.
E(NG)I/98/CN5/1
dated 12.10.98
Full powers in
consultation with
Estt Officers.
Full powers upto
grade Rs. 55009000
in
consultation with
Estt Officers.
Full
powers
upto
Rs.
5000-8000 in
consultation
with
Estt
Officers
for
staff
under
their control.
Full powers but in
respect of Group
‘D’
&
upto
Technicians
Grade I only in
consultation with
Establishment
Officers for staff
under their control
10.29
To grant Dual Charge Allowance
to group ‘C’ & ‘D’
Chapter VI.of IREM
Vol.
I
(Ed’89)
Railway
Board’s
circular
No.
F(E)Spl/98/ FR1/1
dated 28.1.2000
Full powers
NIL
NIL
NIL
10.30
To permit an employee to proceed
on duty outside DMW to any part
of India.
Letter
No.
F(E)68/PW5/1-1
dated 03/04/69
Full powers
Full powers
Full powers in
response
to
court
summons only
NIL
Rule 1697 of IREC
Vol. II ( Ed. 1987)
Full powers in
respect of staff
employed under
their control
Full powers in
respect of staff
employed under
their control
Full powers in
respect
of
staff
employed
under
their
control
Full powers in
respect of staff
employed under
their control
10.31.1
Note: In case of Post(s) attached
to HODs, the approval of the
HOD concerned would be
necessary.
To countersign T.A. Journals
submitted within a period of 3
months following the date of
journey
8
As per rules this is subject to the conditions
(i) addl charge is held for not less than 45
days and not more than 6 months and (ii)
pay + dual charge allowance does not
exceed 26000/- p.m. Finance concurrence
is required.
HOD/Dy.HOD will be their own controlling
officers. In case of official working directly
under charge of higher authority such as
PAs/CAs attached to HOD/Dy.HOD, the
HOD/Dy.HOD concerned will be authorized
to countersign the T.A. Journals. Period
has been specified for submission of TA
journal
92
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
SR. SCALE
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
4
5
10.31.2
To countersign T.A. Journals
when submitted beyond a period
of 3 months following the date of
journey
Rule 1697 of IREC
Vol. II ( Ed. 1987)
Full powers in
respect of staff
employed under
their control
Full powers in
respect of staff
employed under
their control
NIL
NIL
10.32.1
To sanction conveyance charges
to non-gazetted for duty performed
at Hd. Qrs. within 8 km. in
accordance with conditions within
a period of 3 months following the
date of journey
Rule 1641 of RII
-do-
-do-
Full powers in
respect
of
staff
employed
under
their
control
Full powers in
respect of staff
employed under
their control
10.32.2
To sanction conveyance charges
to non-gazetted for duty performed
at Hd. Qrs. within 8 km. in
accordance with conditions when
claim is submitted beyond a period
of 3 months following the date of
journey
Rule 1641 of RII
-do-
-do-
NIL
NIL
10.33
PF Advance/ Final-withdrawal to:(i)
Group
‘C’
&
‘D’
staff
Rule 922 to 925 of
IREC Vol. I (Ed.
1985)
i)Full
(ii) Group ‘C’ & ‘D’ RPFstaff
powers
i)
Full
6
REMARKS
powers
i)Full
powers
ii) Full Powers.
ii) Full Powers
ii) Nil
Full powers in
respect of group
‘D’
staff
but
except RPF cases
10.34
Fan Advance to Group ‘D’ staff
Para 1131(4)
of
IREM Vol. I Letter
No. F(E)Spl/97/ Adv
2/2 dated 26.6.98
Full powers
Full powers
Full powers
Full powers
10.35
Festival advance to Group ‘C’ & ‘D’
staff on the eve of festivals
Para 1125 of IREM
Vol. I
-do-
-do-
-do-
-do-
8
HOD/Dy.HOD will be their own controlling
officers. In case of official working directly
under charge of higher authority such as
PAs/CAs attached to HOD/Dy.HOD, the
HOD/Dy.HOD concerned will be authorized
to countersign the T.A. Journals..
Period
has been specified for submission of TA
journal
-do-
NIL
93
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
4
SR. SCALE
5
6
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
10.36
Advance
equivalent
to
one
month’s basic pay on the eve of
transfer
-do-
-do-
-do-
Full powers but in
respect of Group
‘D’ and Artisan
staff
10.37
Advance of TA while proceeding
on tour.
Para 1113, 1118 of
IREM Vol. I( Ed.
1989)
F(E)55/PW/7(8)
dated 30/1/56
Para 1110 of IREM
Vol. I( Ed. 1989)
-do-
-do-
-do-
-do-
10.38
Advance of pay while proceeding
on leave for more than one month,
as leave salary.
Para 1102(viii) of
IREM Vol. I (Ed.
1989)
-do-
-do-
-do-
-do-
10.39
Car/Personal Computer Advance
to Group ‘C’ officials
Para 1104(i)/
1105/1105(a) IREM
Vol. I ( Ed. 1989)
RBE No. 50/98 and
read with ACS No.
189 RBE NO>
177/06 and Rly. Bd
letter No. F(E)
Spl.2006/Adv/4/5
dtd. 23.11.2006.
Full Powers
Nil
NIL
NIL
10.40
Motor Cycle/ Scooter /Moped
Advance to Group ‘C’ & ‘D’ staff
Para 1104(ii)
of
IREM Vol. I ( Ed.
1989)
Full Powers
Nil
NIL
NIL
10.41
Cycle Advance to Group ‘C’ & ‘D’
staff
Letter
No.
F(E)Spl/97/Adv 2/2
dated
04/03/98
(RBE NO. 50/98)
Full powers
Full powers
Full powers
NIL
10.42
To sanction advance in case of
Natural calamities
Para 1123 of IREM
Vol. I ( Ed. 1989)
Railway
Board’s
circular
No.
E(G)97/AD
1-7
dated 18.1.98
Full Powers
Nil
NIL
NIL
10.43
To sanction House Building
Advance
as
per
rules
of
construction/ Purchase of new
house etc. to Group ‘C’ & ‘D’ staff
Para 1132 of IREM
Vol. I ( Ed. 1989)
Full Powers
Nil
NIL
NIL
8
94
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
4
REMARKS
SR. SCALE
5
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
10.44
To order transfer from/to DCW
from other Railways etc. including
mutual exchange
Rule 226, 231 of
IREC Vol. I( Ed.
1985)
Full powers
Nil
Nil`
6
Nil
8
10.45
To grant Casual Leave to Group
‘C’ & ‘D’ staff in accordance with
leave rules.
Master
No.15
Circular
Full powers
Full powers
Full powers
Full powers
Full powers to Senior Subordinates in scale
of pay Rs. 6500-10500 and above and
Sr.SO/ SO
10.46
To grant RH to Group ‘C’ & ‘D’
staff in accordance with leave
rules.
Master Circular No.
47
Full powers
Full powers
Full powers
Full powers
Full powers to Senior Subordinates in scale
of pay Rs. 6500-10500 and above and
Sr.SO/ SO
10.47
To grant following Leave to Group
‘C’ & ‘D’ staff in India in
accordance with leave rules LAP,
LHAP, Commuted Leave
Rule 523, 526, 527,
of IREC Vol. I ( Ed.
1985)
Full powers
Full powers
Full powers
Full powers
Full powers upto 20 days to Senior
Subordinates in scale of pay Rs. 650010500 and above and Sr.SO/ SO.
10.48
To grant following Leave to Group
‘C’ & ‘D’ staff in India in
accordance with leave rules
Maternity, Paternity
Rule 551, 551(a) of
IREC Vol. I ( Ed.
1985)
Full powers
Full powers
NIL
NIL
Since this leave is not debited to the Leave
Account, the case for sanction of leave
shall be routed through Leave Section of
‘P’ Branch.
10.49
To grant EOL to non-gazetted
railway servants on various
grounds in India
Rule 530 of IREC
Vol. I( Ed. 1985)&
Rly
Bd's
L.No.
F(E)III/86/PN-1/21
dated 9.01.1987.
Full powers
Full
powers
when period of
leave
is
not
beyond one year
Full
powers
when period of
leave is not
beyond
one
year
Full powers when
period of leave is
not beyond one
year and also in
respect of Gr.’D’
staff only.
Prior verification of Leave Section of ‘P’
Branch is necessary.
10.50
To grant Special Disability Leave
and Hospital Leave with leave
salary in India in accordance with
rules.
Rule 552, 553 &
554 of IREC Vol. I
(Ed. 1985) ACS No.
65 of 1998
Full powers upto
120 days
Full powers upto
30 days
NIL
NIL
10.51
To grant Leave Not Due upto a
max. of 360 days on medical
certificate in India in the entire
service to Group ‘C’ & ‘D’ staff in
accordance with leave rules.
Rule 528 of IREC
Vol. I ( Ed. 1985)
Full powers upto
360 days
Full
powers
upto 90 days
NIL
NIL
95
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
SR. SCALE
4
5
6
1
2
3
10.52
To sanction
encashment of
LAP/LHAP to Group ‘C’ & ‘D’ staff
as per rules in force from time to
time
Rule
523(1)(d)9(i)/526 of
IREC Vol. I Letter
No. F(E)III/97 LE
1/8 dt. 4.5.98, Letter
no. F(E)III.90 LE 1/1
dated 14.7.98
Full powers
Full powers
10.53
Fee
&
Hononrarium:
To sanction undertaking a work for
which Fee is offered and
acceptance of the Fee by a nongazetted employee, when the
amount does not exceed Rs.2000
in a financial year
Rule 1334 of IREC
Vol. II( Ed. 1987)
Board’s letter No.
E(G)90 HQ 1-88
dated
17/10/91
F(X)II94/PW/3 dated
26/03/96
F(X)II
97/PW4
dated
16/09/97
Full powers
Dy. CPO/
CME/ Dy.
&CAO
powers upto
250/- only
10.54
To sanction undertaking a work for
which Honorarium is offered and to
grant or sanction payment of
Honorarium
to
non-gazetted
employees.
Rule 1334 of IREC
Vol. II( Ed. 1987)
Board’s letter No.
E(G)90 HQ 1-88
dated
17/10/91
F(X)II94/PW/3 dated
26/03/96
F(X)II
97/PW4
dated
16/09/97
Office
Order No. 1007
dated 16.11.90
CPO Full powers
Upto Rs. 8000/(Except Accounts
Deptt.) HODs Full
powers upto Rs.
2000/-
Dy. CPO Full
powers upto Rs.
250/-
10.55
Voluntary
Retirement:
To accept request for Vol.
retirement of Group ‘C’ and ‘D’
having not less than 20 years
qualifying service or service in
case of those governed by SRPF
Rules, provided 3 months notice is
given.
Rly. Bds L. No.
E(P&A)1-77 RI-46
dated 09.11.77
Full powers
-
Dy.
FA
Full
Rs.
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
Full powers
Full powers
Nil
Nil
Nil
-
8
Encashment of LAP at the time of
resignation upto a max. of 150 days has
also been introduced. Encashment of
LHAP is new item introduced vide letter
dated 14.07.98
Where the Honorarium is recurring , limit
applies to the total amount paid in a
financial year .
-
96
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
REMARKS
SR. SCALE
5
JR. SCALE/
ASSTT.
OFFICERS
7
1
2
3
4
10.56
To reduce period of notice in case
of Vol.Retirement by Group ‘C’&
‘D’ staff having not less than 20
years qualifying service in case of
those governed by SRPF Rules.
Rly.
Bds.
No.
E(P&A) 1-77 RI-177 RI-46 dt. 18.2.81
Full powers, but
prior concurrence
of
Associate
Finance would be
required
Nil
Nil
6
Nil
8
10.57
Arrear Claims:
To sanction
investigation and payment of
arrears claims subject to the
condition that paid vouchers are
available
Para 1004, 1006 of
IREM Vol. I ( Ed.
1989) 1542 of G.
Code
Railway
Board’s circular No.
E(G)99 AE I/20
dated 7.4.2000
Full powers When
the claim is not
over 3 years old
(irrespective
of
amount involved).
When the Claim is
over 3 years old
but the amount of
claim pertaining to
the period beyond
3 years does not
exceed Rs. 5000
Full
powers
When the claim
is not over 3
years
old
(irrespective of
amount
involved). When
the Claim is over
3 years old but
the amount of
claim pertaining
to the period
beyond 3 years
does not exceed
Rs. 5000
Full
powers
When
the
claim is not
over 3 years
old
(irrespective of
amount
involved).
Nil
The period of three years is to be reckoned
from the day it is submitted to the proper
authority or otherwise comes to notice
(RBE No. 13/2003)
10.58
To sanction write off of the
recovery of amounts over drawn
by non-gazetted Rly. Employees,
or otherwise due from them if the
erroneous
payment
due
is
discovered by A/cs or Audit
beyond one year.
Para
1013 B ,
1017, 1018
of
IREM Vol. I ( Ed.
1989) Para 1109 of
G. Code 1115 of
Finance Code.
Full powers Upto
Rs.5100/
NIL
NIL
NIL
All out efforts should be made to recover
amount. Payment drawn in good faith has
been considered as in- adequate.
justification for waiver of a recovery is
necessary.
10.59
To waive recovery of balance of
outstanding,
irrecoverable
personal advance of non-gazetted
staff.
Para 1013 B, 1017,
1018
of
IREM
Vol.I(Ed. 1989)Para
1109 of G. Code
1115 of Finance
Code.
Full powers upto
Rs. 15000/-
NIL
NIL
NIL
97
ITEM NO.
NATURE OF POWERS
AUTHORITY
1
2
3
10.60
To sanction payment of reimbursement of medical expenses
when incurred in a case referred
by Authorized Medical Attendant
Chapter IX of IREC
Vol.I
10.61
To grant Group Award to NonGazetted staff on any occasion
10.62
To sanction rewards for
meritorious work of outstanding
nature to staff
Item No.10(b) of
Railway
Board’s
letter No.F(X)II/97/
PW/4 dated 16.9.97
10.63
Grant of permission to Group ‘C’ &
‘D’ staff for transaction in respect
of acquisition or disposal of any
moveable or immovable property
10.64
EXTENT OF POWERS DELEGATED
HOD
Dy. HOD
SR. SCALE
4
5
6
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
8
Full powers.
Full Powers
Nil
Nil
Full powers upto
Rs. 2000/- subject
to
individual
awards
not
exceeding
Rs.
250/Full powers upto
Rs. 500/-
NIL
Nil
Nil
Expenditure should be met from within the
sanctioned Budget Allotment
Full powers upto
Rs. 250/-
Nil
Nil
Expenditure should be met from within the
sanctioned Budget Allotment
Rule 2 and 18 of
Rly.
Services
(Conduct)
Rules,
1966
CPO/CME
Powers
Full powers upto
Rs.5 lac
Nil
Nil
To permit change in name in
official record including service
record subject to compliance of
prescribed procedure.
Para 1201, 1202 of
IREM Vol. I (Ed.
1989)
Full powers
Full powers
Full powers
Full powers but in
respect of Group
“D’ staff only
10.65
To cause alteration in the date of
birth of non-gazetted staff.
Rule 225 of IREC
Vol. I ( Ed. 1985)
Nil
Nil
Nil
Nil
Powers have been withdrawn in favour of
CAO
10.66
To permit reconstruction of service
books on the basis of available
records of non-gazetted staff
R.B.
No.
E(NG)60/PTN/1/3
dt. 28.3.60
Full Powers
Full Powers
Full Powers to
SPO only
Nil
These powers shall be exercised in
consultation with Associate Finance
10.67
Powers to sign Passes/PTOs over
Indian
Railways
both
for
Home/Foreign Lines
Railway
Servants
(Pass) Rules, 1993
Office Order No.
371 dated 6.7.87
Full Powers
Full Powers
Full Powers
Full Powers
Full powers in respect of non-gazetted staff
for signing Passes/PTOs to Chief Office
Supdtt and Office Supdtt Grade I and
Office Supdtt. Grade II, SO/Sr. SO
Full
NOTE: Passes/PTOs, including Post Complimentary Passes, for Gazetted Officers will be signed by Gazetted Officers
98
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
1
2
10.68
Powers to attest entries in Service
Records and Leave Accounts of
non-gazetted staff employed in
any department (except Accounts)
3
4
Full Powers
Dy. HOD
5
Full Powers
SR. SCALE
6
Full Powers
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
7
Full Powers
8
Full Powers to Chief Office Supdtt. Of
Personnel Department in respect of Group
‘D’ staff employed in any department
(except Accounts)
99
CHAPTER -X
GAZETTED PART-II
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
1
10.69
2
3
Dy. HOD
4
SR. SCALE
5
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
6
7
8
To permit an officer to proceed on
duty outside DCW to any part of
India.
Letter No.
F(E)68/PW5/1-1
dated 03/04/69
Full powers
NIL
NIL
NIL
10.69.1
To countersign T.A. Journals
submitted within a period of 3
months following the date of
journey
Rule 1697 of
IREC Vol. II ( Ed.
1987)
Full powers in
respect of
officers
employed under
their control
NIL
NIL
HOD will be their own controlling officers. Period
has been specified for submission of TA journal
10.69.2
To countersign T.A. Journals when
submitted beyond a period of 3
months following the date of
journey
Rule 1697 of
IREC Vol. II ( Ed.
1987)
Full powers in
respect of
officers
employed under
their control
Full powers in
respect of
Senior Scale
and Junior
Scale/ Asstt.
Officers/
employed
under their
control
NIL
NIL
NIL
-do-
10.70.1
To sanction conveyance charges
for duty performed at Hd. Qrs.
within 8 km. in accordance with
conditions within a period of 3
months following the date of
journey
Rule 1641 of RII
Full powers in
respect of
officers
employed under
their control
NIL
NIL
-do-
10.70.2
To sanction conveyance charges
for duty performed at Hd. Qrs.
within 8 km. in accordance with
conditions when claim is submitted
beyond a period of 3 months
following the date of journey
Rule 1641 of RII
Full powers in
respect of
officers
employed under
their control
Full powers in
respect of
Senior Scale
and Jr. Scale/
Asstt. Officers/
employed
under their
control
NIL
NIL
NIL
PF Advance/ Final-withdrawal to
Group ‘A’ & ‘B’ officers
Rule 922 to 925 of
IREC Vol. I( Ed.
1985)
CPO/FA&CAO Full powers
NIL
NIL
NIL
10.71
100
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
3
REMARKS
HOD
Dy. HOD
SR. SCALE
JR. SCALE/
ASSTT.
OFFICERS
4
5
6
7
1
2
10.72
Advance equivalent to one month’s
pay on the eve of transfer
Para 1113 of
IREM Vol. I( Ed.
1989)
F(E)55/PW/7(8)
dated 30/1/56
Full powers in
respect of
Officers
employed under
their control
NIL
NIL
NIL
10.73
Advance of TA for a period not
exceeding 30 days while
proceeding on tour.
Para 1109 of
IREM Vol. I( Ed.
1989)
Full powers in
respect of
Officers
employed under
their control
NIL
NIL
NIL
10.74
Advance of pay while proceeding
on leave for more than one month,
as leave salary.
Para 1102(viii) of
IREM Vol. I (Ed.
1989)
-do-
NIL
NIL
NIL
10.75
Car/Personal Computer Advance to
Group ‘A’ and ‘B’ officers
Full Powers
NIL
NIL
NIL
10.76
Motor Cycle/ Scooter Advance to
Group ‘A’ & ‘B’ officers
Paras
1104,1105,1105(a)
IREM Vol. I ( Ed.
1989) RBE No.
50/98
Para 1104/1106
of IREM Vol. I (Ed.
1989)
Full Powers
NIL
NIL
NIL
10.77
To sanction advance in case of
Natural calamities
Para 1123 of
IREM Vol. I (Ed.
1989) Railway
Board’s circular
No. E(G)97/AD 1-7
dated 18.1.98
Full Powers
NIL
NIL
NIL
10.78
To sanction House Building
Advance as per rules of
construction/ Purchase of new
house etc. to Group ‘A’ & ‘B’
officers
Para 1132 of
IREM Vol. I (Ed.
1989)
NIL
NIL
NIL
NIL
8
Powers have been withdrawn in favour of CAO
101
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
3
Dy. HOD
SR. SCALE
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
1
2
4
5
10.79
To grant Casual Leave to Group ‘A’
& ‘B’ officers in accordance with
leave rules.
Railway Board’s
circular No.
E(O)98/LR 1-1
dated 20.2.98
Full powers in
respect of
officers
employed under
their control
Full powers in
respect of
Senior Scale
and Junior
Scale/ Asstt.
Officers/
employed
under their
control
NIL
6
NIL
7
10.80
To grant RH to Group ‘A’ & ‘B’
officers in accordance with leave
rules.
Master Circular
No. 47
Full powers in
respect of
officers
employed under
their control
Full powers in
respect of
Senior Scale
and Junior
Scale/ Asstt.
Officers/
employed
under their
control
NIL
NIL
10.81
Leave (other than Casual Leave
and RH) to Officers
Office Order No.
917 dated 7.9.98
(1)Full Powers
for grant of leave
to Senior Scale
and Junior
Scale/Assistant
Officers where
no officiating
arrangement is
required.
(2) Full Powers
for grant of leave
upto 8 days to
JAG (including
non-functional
SG) officers
NIL
NIL
NIL
8
NOTE: (I) Certificate that the officer would have
continued in the same post had the leave not
been sanctioned, as required for LAP/LHAP, will
be granted by the leave sanctioning authority.
(II) FA&CAO should be advised of the leave
sanctioned/cancelled/curtailed in case of
LAP/LHAP/Commuted leave. Where -officiating
arrangement is required, prior approval of CAO is
necessary
102
ITEM NO.
NATURE OF POWERS
1
2
AUTHORITY
EXTENT OF POWERS DELEGATED
REMARKS
HOD
Dy. HOD
SR. SCALE
JR. SCALE/
ASSTT.
OFFICERS
3
4
5
6
7
8
10.82
To grant following Leave to Group
‘A’ & ‘B’ officers in India in
accordance with leave rules
1. Maternity
2. Paternity
Rule 551, 551(a)
of IREC Vol. I (Ed.
1985)
Full Powers for
grant of leave to
Senior Scale
and Junior
Scale/Assistant
Officers where
no officiating
arrangement is
required.
NIL
NIL
NIL
Since this leave is not debited to the Leave
Account, the case for sanction of leave shall be
routed through leave Section of "P" Branch
10.83
To sanction encashment of
LAP/LHAP to Group ‘A’ & ‘B’
officers as per rules in force from
time to time
Rule 523(1)(d)9(i)/
526 of IREC Vol. I
Letter No.
F(E)III/97 LE 1/8
dt. 4.5.98, Letter
no. F(E)III.90 LE
1/1 dated 14.7.98
Full Powers for
grant of leave
encashment to
Senior Scale
and Junior
Scale/Assistant
Officers
NIL
NIL
NIL
Encashment of LAP at the time of resignation
upto a max. of 150 days has also been
introduced. Encashment of LHAP is a new item
introduced vide letter dated 14.7.98.
10.84
DELETED
Rule 1334 of
IREC Vol. II( Ed.
1987) Board’s
letter No. E(G)90
HQ 1-88 dated
17/10/91
F(X)II94/PW/3
dated 26/03/96
F(X)II 97/PW4
dated 16/09/97
Full powers
Nil
Nil
Nil
This would not apply to the acceptance of fee by
Railway Medical Officers for professional
attendance which is regulated by the Rules
contained in Chapter 6 of Indian Railway Estt.
Code Vol I
Fee and Honorarium:10.85
To sanction undertaking a work for
which Fee is offered and
acceptance of the Fee by An
officer, when the amount does not
exceed Rs. 2000/- in a financial
year
103
ITEM NO.
NATURE OF POWERS
1
2
10.86
To sanction undertaking a work for
which Honorarium is offered and to
grant or sanction payment of
Honorarium to officers
AUTHORITY
3
Rule 1334 of
IREC Vol. II (Ed.
1987) Board’s
letter No. E(G)90
HQ 1-88 dated
17/10/91
F(X)II94/PW/3
dated 26/03/96,
F(X)II94/PW/3
dated 28/11/96,
F(X)II 97/PW4
dated 16/09/97,
Office Order No.
1007 dated
16.11.90
EXTENT OF POWERS DELEGATED
REMARKS
HOD
Dy. HOD
SR. SCALE
JR. SCALE/
ASSTT.
OFFICERS
4
5
6
7
Full powers1. Upto Rs.
2000/- for
undertaking
work as
Arbitrator in a
dispute in which
the Railway
Admn. is a party
2. upto Rs.
6750/- for
conducting
Disciplinary
Enquiries
against Railway
Officers arising
out of Vig./CBI
cases and
3. upto Rs.
1000/- in all
other types of
cases
Nil
NIL
Nil
8
Where the Honorarium is recurring , limit applies
to the total amount paid in a financial year. The
conditions embodied in Rule 1334 of Indian
Railway Estt. Code Vol II must be fulfilled in
individual cases
Arrear Claims
104
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
1
10.87
2
To sanction investigation and
payment of arrears claims subject
to the condition that paid vouchers
are available
Dy. HOD
SR. SCALE
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
3
4
5
6
Para 1004, 1006
of IREM Vol. I (Ed.
1989) 1542 of G.
Code Railway
Board’s circular
No. E(G)99 AE
I/20 dated
7.4.2000
Full powers
When the claim
is not over 3
years old
(irrespective of
amount
involved). When
the Claim is over
3 years old but
the amount of
claim pertaining
to the period
beyond 3 years
does not exceed
Rs. 5000
Full powers
When the
claim is not
over 3 years
old
(irrespective of
amount
involved).
When the
Claim is over 3
years old but
the amount of
claim
pertaining to
the period
beyond 3
years does not
exceed Rs.
5000
Full powers
When the
claim is not
over 3 years
old
(irrespective of
amount
involved).
Nil
7
The period of three years is to be reckoned from
the day it is submitted to the proper authority or
otherwise comes to notice (RBE No. 13/2003)
8
Powers withdrawn in favour of CAO. All out
efforts should be made to recover amount.
Justification for waiver of a recovery is
necessary. Payment drawn in good faith has
been considered as in- adequate justification.
Write Off
10.88
To sanction write off of the recovery
of amounts over drawn by gazetted
officers or otherwise due from them
if the erroneous payment is
discovered by A/cs or Audit beyond
one year.
Para 1013 B ,
1017, 1018 of
IREM Vol. I( Ed.
1989) Para 1109
of G. Code 1115
of Finance Code.
NIL
NIL
NIL
NIL
10.89
To sanction payment of reimbursement of medical expenses
when incurred in a case referred by
Authorized Medical Attendant
Chapter IX of
IREC Vol.I
Full powers.
Full Powers
Nil
Nil
10.90
To grant of award (in individual
cases) to Gazetted Officers
Office Order No.
1007 dated
16.11.90 And
Railway Board’s
letter No.
F(X)II/97/PW 4
dated 16.9.97
Full powers upto
Rs. 1000/- to
Group ‘B’/ Junior
Scale Officers
Full powers
upto Rs. 250/to Group ‘B’/
Junior Scale
Officers
NIL
NIL
105
ITEM NO.
NATURE OF POWERS
AUTHORITY
EXTENT OF POWERS DELEGATED
HOD
1
10.91
2
To sanction pension/ gratuity and
commutation of pension
3
4
Para 89 of Railway
Servants
(Pension) Rules,
1993
Full powers in
respect of Sr.
Scales and
Assistant
Officers working
under his control
Dy. HOD
SR. SCALE
5
Nil
REMARKS
JR. SCALE/
ASSTT.
OFFICERS
6
Nil
7
8
Nil
106
APPENDIX – ‘A’
GM’s/ CAO(R)’s Powers
107
Appendix ‘A’
POWER OF GENERAL MANAGERS OF INDIAN RAILWAY AS CONTAINED IN
RLY BD LETTER NO.F(X)II-2007/PW/4 DATED 21.09.2007
RULES
The previous sanction of the higher authority is necessary.
A – GAZETTED STAFF
1.
To the creation and the abolition of a permanent post and to the alteration of the scale of pay of a service or of a post.
2.
To the keeping of a post sanctioned by the Railway Board unfilled for more than twelve months upto JA Grade provided that
if the post has remained unfilled for more than six months, its justification is established afresh with the concurrence of
Financial Adviser and Chief Accounts Officer before operating the post.
3.
To the creation of a temporary post except that posts may be created without higher sanction in Senior Scale/class II
Services for a period not exceeding six months/twelve months respectively in emergent situation with concurrence of
Financial Adviser and Chief Accounts Officer and provided that the post will not be operated beyond six months /twelve
months.
4.
a)
Note:
5.
To the creation of work-charged posts above JA Grade.
Temporary post/posts in JA Grade, Senior Scale, Junior Scale, or Class II specifically provided for in a
Construction/Surveyed Estimate or in an Urgency Certificate sanctioned by the General Manager or by the Railway
Board may be created/extended by the General Manager with prior concurrence of Financial Adviser and Chief
Accounts Officer.
b)
To the grant of provisional payment beyond 3 months to incumbents of such posts which are proposed to be
extended beyond available sanction.
a)
To grant to a Railway Officer emoluments (whether as pay, honorarium or allowances of any sort) higher than that
admissible under the Railway Rules or any orders of the Government of India.
b)
To permit a Railway Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources
exceeding Rs. 5000 in each individual case.
108
c)
To permit Medical Officers including Chief Medical Officer to receive fees for professional attendance if they hold
posts in which private practice is debarred under orders of a higher authority.
d)
To grant to an officer above JA Grade a reward in excess of Rs. 3000 in each individual case for Zonal Railways and
Production Units and Rs. 5000/- in each individual case, for RDSO ﴾Authority: Board’s letter no. F(X)II-97/PW/4, dt.
5/5/98. (corrigendum).﴿
e)
To the acceptance of honorarium by a Gazetted Railway servant in excess of Rs. 2000/- in a year for undertaking
work as arbitrator in a dispute in which the Railway Administration is a party and in excess of Rs. 1000/- in a year in
all other types of cases, except cases of acceptance of honorarium for conducting Disciplinary Enquiries against
Railway Officers arising out of Vigilance/CBI cases where the limit shall be Rs. 6750/- (Rs. Six thousand seven
hundred and fifty only) in a year.
(Authority Board’s letter no. F(X) II-94/PW/3, dt. 28/11/96).
Note: (i) General Manager may grant to an Officer upto and including SA Grade in addition to this pay, special pay limited
to 10% of the presumptive pay of the additional post when he holds charge of another post in addition to his own, provided
the additional charge is held for a period exceeding 45 days but not exceeding six months in the case of Officers up to and
including JA Grade and three months in case of Officers working in SA Grade.
(ii) The aggregate of pay and additional pay shall not exceed Rs. 26,000 /- month.
(iii) The dual charge arrangement shall not be carried beyond six months in the case of JA Grade and three months in the
case of SA Grade Officers under any circumstances.
(Authority Board’s letter no. F(X)II-94/PW/9, dt. 29/12/94 and F(E) Spl.98 /FR/1/1dt. 28/1/2000).
6.
To write-off of:a)
Advances.
b)
Amounts overdrawn by Officers, or otherwise due from them, which were discovered in audit within a year.
7.
To the construction or purchase of a building for use as residence by an Officer or to hire a building for use as residence by
an Officer under conditions which fall outside the frame work of the extant instructions in regard to the ceiling of rental,
minimum period for the lease and other conditions.
8.
To the acceptance of resignation of an Administrative Grade Officer.
109
Note: The General Manager, while accepting resignations of the Officers upto Senior Scale level, will have the power to
waive the prescribed notice period in respect of Probationary Officers selected for IAS/IFS/IPS.
B - NON-GAZETTED STAFF
9.
To the grant of special pay or other additions to pay or to the grant of personal pay otherwise than in accordance with Rule
2003 (23) (a) –RII and allowances other than those admissible under Railway Fundamental or Supplementary Rules or any
other orders of the Government of India.
10.
a)
To the grant of honorarium in excess of Rs. 10,000 in each individual case.
Note: Where the honorarium is recurring, the limit of Rs. 10,000 applies to the total amount paid in a financial year.
(Authority: Board’s letter no. F(X)II/94/PW /3, dt. 26/3/96).
b)
To the grant of reward in excess of Rs. 5000 in each individual case.
C - General: Gazetteed and Non-Gazetted Staff
11.
To the grant of advances otherwise than as authorised under general rules and orders.
12.
To the grant of leave otherwise than as admissible under the rules.
13.
To the deputation of a Railway servant out of India.
Note: DG/RDSO, however, will be guided by Board’s extant orders on the subject.
14.
To the ex-gratia payment of bonuses or rewards for inventions for which the inventor is not allowed to take a patent or is
instructed to assign his patent rights to the Government.
Note: DG/RDSO may however grant ex-gratia payment of bonuses or rewards upto Rs 5,000/- each for such inventions.
(Authority: Boards letter no. F(X)II/93/PW/2, dt. 8/7/93).
15.
To the grant of rewards for detection and/or apprehension of offenders in a criminal case in excess of Rs. 5,000 in each
case.
16.
To the reimbursement of legal expenses of a Railway servant.
a)
who institutes a suit in a Court of Law without the prior approval of the Railway Administration; or
110
b)
17.
who incurs such expenses in defending legal proceedings instituted against him in respect of acts done or purported
to have been done in the execution of his duty either by an outsider or at the instance of the Railway Administration
or with the specific sanction or under the specific Order of the State Government or the Central Government.
To the purchase of a motor-car, motor cycle or motor boat or any other vehicle.
Note: 1) The General Manager may hire vehicles subject to existing instructions of Board, as modified from time to time.
(Authority : Board’s letter No.F(X)II-2006/PW/11 dated 15.05.2007.)
2) Before hiring of a vehicle is sanctioned, it should be certified that the demand cannot be met by transfer from one
of the works on hand or completed.
18.
To the payment of compensation in case of Railway accidents other than those awarded by Railway Claims Tribunals to the
dependants of Railway employee killed or to Railway employees injured in accidents caused by the working of trains or
Railway engines provided that the death or injury was met with in the discharge of their duties otherwise than due to their
own negligence or willful action, in excess of a maximum of 24 months emoluments of the Railway employee.
Note: 1) In the case of persons to whom the Workmen’s Compensation Act applies, compensation shall be paid under this
rule only if the authority competent to sanction compensation considers that more liberal treatment than that
given by the Act is necessary. The compensation so paid shall not , inclusive of the compensation payable under
the Act, exceed the amount admissible under this rule.
2) The term ‘emoluments’ means monthly average of emoluments as defined in paragraph 2544-R/II (CSR 486) and
in the case of running staff the emoluments will include the pay element in running allowance viz. 30% of the
average basic pay drawn during the last twelve months or during the entire service if it is less than twelve
months.
3) The above ceiling of 24 months’ emoluments would not be applicable wherever the compensation is paid strictly
as per the statutory provisions of the Workmen’s Compensation Act.
(Authority: Board’s letter No.F(X)II-2003/PW/10 Pt.II dated 18/11/2004).
19.
To the grant of compensation to a Railway employee for loss of private property except compensation in excess of Rs.
5000 in any individual case for loss suffered by an employee in the course of a strike or Railway accident in the execution of
Railway duty and from circumstances arising directly out of that duty.
111
20.
To the sanction of ex-gratia payment in excess of Rs. 3,000 to the dependant of a Railway employee in the event of his/her
death arising out of injuries sustained in the execution of his/her duty.
21.
To the payment of medial charges otherwise than as authorized under general rules or orders.
22.
To permit a railway servant below the rank of Junior Administrative Grade to travel by Air on duty.
Note: Grant of permission by the General Manager to Junior Administrative Grade Officers to travel by Air on duty would
be subject to the following conditions:
1. These powers may be exercised only by General Managers and not by CAOs and, are not to be redelegated
further.However, the Chief Administrative Officer, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may
also exercise these powers with the personal concurrence of FA & CAO.
(Authority Boafd’s letter no. F(X)II-2003/PW/6 dated 4.4.2003.)
2. These powers are to be exercised personally by the General Manager with the personal concurrence of
FA&CAO.
3. Air travel will be permitted only in cases where the duration of the journey one-way is more than 12 hours by rail.
4. Each proposal regarding Air Travel would require to be justified on merits.
23.
To the remission of recovery of rent from the incumbent of a post for which a quarter has been allotted.
Note: The General Manager may exempt the incumbent of a post from occupying the quarter allotted to the post and/or
from paying rent thereof upto a maximum period of four months in the following circumstances:
i) when an employee is temporarily transferred to a post in another station;
ii) when the quarter is subjected to extensive repairs, such as renewals of roofing, replacement of flooring, or such
other special
works necessitating the vacation of the whole quarter;
iii) when an employee is required to vacate the quarter under medical advice on account of an infectious disease or
an epidemic.
24.
To the waiver of the cost of training of a Railway employee who has received training at Railway’s cost and who is required
to serve the Railway for a minimum prescribed period, in excess of the cost proportionate to the service rendered.
112
25.
To the sanction of expenditure on deputation of Railway employees for training courses, seminars, symposia in nonRailway Institutions in excess of Rs 10 lakhs in a year on Zonal Railways including RDSO and Rs. 4 lakhs in a year for
Production Units.
Note:
i)
The overall registration fee, however, should be subject to a maximum of Rs. 15000 and pro-rata registration
fee of Rs. 2500 per day. For arriving at this monetary limit the cost of TA&DA should not be taken into
account.
ii)
The ceiling limits of above powers will be exclusive of service tax or any other taxes/charges.
(Authority: Board’s letter no. F(X)II-2006/PW/10 dt. 22/06/2006).
D-Payments to persons other than Railway employees
26
To the refund of fare and freight, other wise than in accordance with relevant Tariff Rules, in excess of Rs. 20,000 in each
case.
27.
To the write-off of amounts due to the Railways, otherwise than when they are irrecoverable, in excess of Rs. 10,000 in
each case.
Note: Items (26) and (27) do not apply to wharfage, demurrage, storage and lost property charges which may be written off
or refunded by Railway Administration without the sanction of higher authority.
28.
To the grant of rewards in excess of Rs. 5000 in each case.
29.
a)
To the incurrence of expenditure on each ceremonial occasion in excess of Rs. 25,000.
b)
To the incurrence of expenditure on important functions
Minister/Minister of Railways in excess of Rs. 5 Lakhs in each case.
which
are
attended
by
President/Prime
Note: 1. The powers under item 29 will be exercised by the General Manager subject to an annual ceiling of Rs. 10 Lakhs
for Production Units and Rs. 20 lakhs for Zonal Railways.
2. The powers under item – 29 (a) will cover the expenditure on Railway week celebration also, the limit for which
will be Rs. 25000/- for a Zonal Railway / Production Unit as a whole.
(Authority: Board’s letters no. F(X)II-2004/Exp/6, Dt. 9/5/2005).
113
30.
a)
To the incurrence of expenditure in engaging /obtaining consultancy services from outside bodies
Rs.25 lakhs in each case or in excess of Rs. 1.5 Crores in a year.
b)
in excess of
To the incurrence of expenditure in engaging /obtaining consultancy services connected with property development
schemes, i.e. for commercial exploitation only, from outside bodies in excess of Rs. 50 lakhs in each case or in
excess of Rs. 2.5 crores In a year for Zonal Railways, Production Units and RDSO.
Note:
i)
These powers will be personally exercised by the General Manager and will not be re-delegated further. It may be
ensured that no contracts are awarded by the Railway for activities which can be carried out in-house.
ii)
Details of Consultancy Contracts awarded by each Zonal Railway for commercial exploitation should be endorsed to
all other General Managers for information to avoid duplication.
iii)
The General Managers will evolve, in consultation with FA&CAO, a suitable mechanism to ensure that the limits laid
down herein are not exceeded under any circumstances.
iv)
For Consultancy Contracts, the minimum level of tender committee shall be SAG.
v)
All cases decided by the Zonal Railways should be reported to Board through the PCDOs to CRB and FC, to enable
assessment of the exercise of these powers.
vi)
The agency / consultant is renowned / Government approved and has sufficient experience in the relevant field.
vii)
Notwithstanding the provisions of Note i) above , PCE/CE (Coord) of the Zonal Railways can award consultancy
contracts up to a limit of Rs. 5 lakhs per case with the annual ceiling of Rs. 10 lakhs . These powers will be exercised
by PCE/CE (Coord) with the personal concurrence of FA&CAO / FA&CAO(C).
(Authority : Board’s letter No.F(X)II-2006/PW/3 dated 27.02.06).
viii)
These powers can be delegated to DRMs also upto Rs.50,000/- per case subject to annual ceiling of Rs. 1 lakh.
These powers will be exercised by DRMs in consultation with associate finance. In the tender committee, JAG/SG
level officers may be nominated. In cases where JAG/SG level officers are not available from Finance side in the
Division. DFM may be nominated as Finance member of the tender committee.
(Authority: Board’s letter No.F(X)II-2006/PW/3 dated 16.5.2006 and F(X)II-2006/PW/13 dated 9.8.2006.)
114
ix)
Powers of CAO/C to award consultancy contracts :
CAO/Cs can award consultancy contracts upto a limit of Rs. 25 lakh per case with the annual ceiling limit of Rs. 1.5
crore with the personal concurrence of FA & CAO/FA&CAO(C) . These powers of CAOs will be in addition to and
separate from the powers delegated to General Managers. Also, the level of Tender Committee shall be SAG.
However, if the consultancy contract is to be fixed only on a single tender basis due to special circumstances, GM’s
personal approval would be required irrespective of the value of the contract.
(Authority : Board’s letter No.F(X)II-2006/PW/3 dt. 27.2.2006 read with letter No.F(X)II-2006/PW/17 dated
18.10.2006.
31.
a)
To the filing or defending of an appeal in the Supreme Court.
b)
To the engagement of a Railway Counsel on scale of fees higher than that prescribed by Ministry of Law and Justice:
c)
To the engagement of counsel at more than Rs. 1,050 per day in Supreme Court or in any of the High Courts or at
more than Rs. 750 per day elsewhere;
d)
To payment of fees in excess of scales of fees fixed by the High Courts concerned.
32.
To the grant of allowances or fees to private persons or donations to private bodies including Railway Institutes, Hospitals
and Schools, in excess of the scales or maximum limits laid down by the Railway Board.
33.
a)
To the payment of arbitration fees to private persons in excess of Rs. 25,000 in each case.
Note: I) The circumstances under which such appointment of private persons has been made, should, however, be
brought to the notice of the Board.
ii) This will not apply to payment of fees to arbitrators appointed by Court, for which full powers will be exercised by
General Managers.
(Authority: Board’s letter no. F(X)II/2000/PW/2, dt. 29/5/2000).
b)
To the payment of contribution/subscription to a medical institution, if medical aid is rendered by such institution to
Railway employees, in excess of Rs. 1000 per annum.
c)
To the payment of contribution or subscription to a professional institution in excess of Rs. 10000 per annum in each
case.
(Authority: Board’s letter no. F(X)II/2007/PW/5, dt. 23/5/ 2007).
115
Note: 1. The General Manager will have full powers for payment of fees to surveyors engaged for the assessment of the
value of damaged consignments.
2. In respect of any item for which no scale has been laid down in any of the extant orders, the Railway
Administration shall have no powers.
34.
To the payment of compensation in cases of Railway accidents, otherwise than as specified below:
A)
Ordinary Passengers (including Government
servants, other than those specified in Category B
below and their Dependents.
Up to Rs. 4 lakh in any single case.
(Authority: Board’s letter no. F(X)II-2000/PW/2 dated 23/01/2001).
35.
B) Military men, being or traveling on military duty
No Powers. All cases to be submitted
to the higher authority.
C)
Up to Rs.10,000
Compensation to public (other than Railway
passengers) for injury to person or damage to
property caused by accidents as a result of
negligence or carelessness on the part of Railway
D) Claims decreed by a Court of Law
Full
Powers to pay any Sum so
decreed.
E) Claims settled out of Court with advice of Law Officer
of Government
Upto Rs. 25,000 in any single case.
To the payment of claims, otherwise than as specified below or claims for compensation other than those relating to goods
lost or damaged and those arising out of Railway accidents:i) Claims settled out of court.
Upto Rs. 10,000 in each case.
ii) Claims decreed by a court of Law
Full powers subject to the condition that particulars of cases
involving expenditure of more than Rs. 25,000 in each case
should be reported to Railway Board for information.
Note: The powers under item 35 (i) above should not be re-delegated to subordinate authorities.
36. Claims settled by arbitration award against Full powers, subject to the conditions that the Railway Board
any dispute arising out of a contract.
should be informed of the details.
i)
Where payment to a contractor as a result of the
116
ii)
arbitrator’s award exceeded by more than Rs. 50,000 of
the amount considered due by the Railway
Administration before the arbitration proceedings began;
iii) Where deficiencies in the General conditions of contract
or of procedure laid down by the Railway Board came to
light.
Note: The powers under item 36 above should not be re-delegated to authorities below the level of HODs.
E-Expenditure on works not wholly chargeable to Ordinary Working Expenses
37.
To the inclusion in the Preliminary Works Programme of :a)
New Works under the Plan Heads New Lines, Gauge conversion, Railway Electrification, Metropolitan Transport
Projects, Computerization and setting up of New Production Units, and
b)
Other New Works in excess of Rs. 5 crores each.
Sanction of Works
38.
To the incurrence of expenditure on New Lines, Gauge Conversion, Railway Electrification works, Metropolitan Railway
Projects, Computersation, setting up of new Production Units, or Rolling Stock or Surveys not provided in the sanctioned
budget for the year or carried forward from the sanctioned budget of the previous year.
39.
To the incurrence of expenditure of other works not provided in the sanctioned budget or carried forward from the
sanctioned budget of any previous year, except(a)
Works /M&P under Lumpsum Provision -
117
(i) Works costing less than Rs. 50 lakh each,
(ii) Machinery and Plant - costing not more than Rs. 10 lakhs each for Zonal Railways and not more than Rs. 30 lakh each for
Production Units. However, in respect of electronic in-motion weigh bridges, General Managers of Zonal Railways are
empowered to sanction upto Rs. 15 lakh in each case. The powers to sanction electronic in-motion weigh bridges cannot be redelegated and shall be exercised personally by General Managers with the concurrence of FA & CAOs.
Provided that the total lumpsum provision made in the budget for such works is not exceeded.
b)
Out of Turn Works -
(i) In respect of existing Railways’ Schools, hospitals, Dispensaries, Institutes, Officers Club, Rest Houses and Holiday
Homes-not more than Rs. 10 lakh in each case subject to the provision that the funds required for such works as
provided in the sanctioned budget for works in these categories are not exceeded.
(ii) Other works costing less than Rs. 50 lakhs each,
Subject to the budgetary ceiling of Rs. 10 crores (other than lumpsum) in a financial year ,of which not more than Rs. 3
crore could be on other than safety related items with the proviso that all safety works should be completed within a
maximum period of 8 months from the date of sanction.
Note : For passenger Amenities Works, Emphasis should be on creation of amenities of durable and lasting nature and
funds should not be frittered away on provision of superficial items like furnishings and furniture, etc.
Authority : Railway Board’s letter No F(X)II-2007/PW/4 dated 04.01.2008.
40(1)
Sanction of Detailed Estimates / Revised E
stimate-
(a)
To the sanction of detailed estimates/Revised Estimates for works originally sanctioned at the time of inclusion in the
Budget at a cost more than Rs. 100 crore and also where the excess over the abstract cost is not within the General
manager’s competence as indicated vide item no. 40(1)(b) below.
(b)
To an excess over the estimated cost as entered in the Sanctioned Budget:
118
(i)
Increase in cost due to escalation-More than 100% of the original estimate(abstract cost).
(ii)
Increase in cost due to reasons other than escalation-More than 20% of original cost or Rs. 20 crore, whichever is
less.
Note: (i) The change in scope of work shall be governed by powers for material modification given in item no. 49.
(ii) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA &
CAO/FA&CAO(C) in cases of estimates costing above Rs. 50 crores but below Rs. 100 crores.
(iii) These are the overall variations on the original sanctioned cost as included in the Budget and cannot be
exceeded even if more than one revised estimate is sanctioned.
(iv) This delegation will not affect rules in force regarding material modification.
(v) For variation exceeding the above limits, approval of Board will be required. In such cases, proposals may be
sent to board with personal concurrence of FA & CAO/FA&CAO(C) and personal approval of General Manager along
with a detailed variation statement and a suitable explanatory note.
(Authority : Board’s letter No.F(X)II-2006/PW/17 dt. 4/12/2006)
(c) To the sanction of track renewal estimates where the excess is not within the General Manager’s competence as
prescribed in sub-item 40(1)(b).
40(2) To an excess over the estimated cost of Machinery & Plant included in M&P Programme as follows :
(a) Increase in cost due to price escalation-More than 50% of original estimate or Rs. 50 lakh, whichever is less.
(b) Increase in cost due to reasons other than price escalation-More than 10% of original estimate or Rs. 25 lakh, whichever
is less.
NOTE:
i)
Powers indicated in item No. 40(2) (b) above covers material modification also.
ii)
Personal approval may be obtained at the level of General Manager with the personal concurrence of FA & CAO in
cases of material modifications costing above Rs. 10 lakh each.
119
iii)
These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of
sanction and cannot be exceeded even if more than one revised estimate is sanctioned.
(Authority: Board’s letter no. F(X)II-2006/PW/17 dt. 24/05/2007).
40(3)
Surveys
To an excess over 20% on an original estimate sanctioned by higher authorities.
Note: i) General Manager can sanction survey estimates provided the surveys are included in the sanctioned budget and
approved yardsticks are followed while remaining within the amount indicated in the budget.
ii) This delegation does not apply to works which do not have necessary procedural approval.
(Authority: Board’s letter No. F(X)II/2000/PW/2, dt. 27/6/2000).
40(4)
Lump sum Works
(i)
To incur expenditure on lump sum works provided in the sanctioned budget for the year or carried forward from the
sanctioned budget of any previous year in excess of the total lump sum provision for such works in the sanctioned
budget.
(ii)
The sanction excess over estimates of works sanctioned under item no. 39 in cases where percentage variation is
beyond the competence of the General Manager in terms of Rule 40(1)(b).
Note:(i) The General Manager can sanction excess over estimates even when the variation is beyond the percentage
variation prescribed in item no. 40(1)(b) so long as the revised cost is within the limit of powers of General Managers
to sanction new works under item no. 39.
(iii)
The works thrown forward from previous years may be taken up only if the funds required for them can be found by
re-appropriation within the sanctioned allotment.
(Authority : Board’s letter No F(X)II-2006/PW/12 dt 10/8/2006).
40(5)
Part Estimates : To sanction part estimates costing above 1% of the total value of the work, as originally sanctioned
in the Budget.
120
NOTE :i) Part estimates may be sanctioned towards incurring expenses for preliminary activities like FLS, Geo-technical
studies, Design, Preparation of plans and drawings etc. which will help in preparation of detailed estimate.
ii) The detailed estimate should be allowed to be prepared and got sanctioned only after these preliminary activities are
completed.
iii) These preliminary activities may be executed on Works Contract basis.
(Authority : Board’s letter no. F(X)II-2006/PW/17 dt. 18/10/2006 and F(X)II-2006/PW/17 dt. 4/12/2006).
F-Miscellaneous
41.
To the sale of –
a)
any portion of a Railway line,
b)
any item of authorized rolling stock or
c)
any other Railway asset costing over Rs. 3 lakhs.
42.
To the dismantling or otherwise permanently closing to public traffic of any existing open line section.
43.
To the alteration of or departure from the terms of contract with Branch or Worked Lines.
44.
To the write off of irrecoverable losses of cash, stores, tools and plant –
i)
exceeding Rs. 1 lakh in value when a Railway employee is in any way responsible for the loss.
ii)
exceeding Rs. 2 lakh in value when a Railway employee is not in any way responsible for the loss.
Note: 1) Every important case of loss should be brought to the notice of the Railway Board, as soon as possible, after its
discovery. When the loss involved does not exceed Rs. 50,000 the case need not be reported unless it
represents unusual features or reveals serious defects in procedure.
2) Insufficient balances under Suspense Heads not exceeding Rs. 1 lakh can also be written off by the General
Manager.
45.
To the incurrence of expenditure in excess of Rs. 40,000 per year in connection with the entertainment of distinguished
visitors, i.e. distinguished official or non-official personages, representatives of foreign technical associates, foreign
technical experts, representatives of Trade and Industry including overseas companies.
(Authority: Board’s letter No. F(X)II/2000/PW/2, dt. 27/6/2000).
121
46.
47.
Except in accordance with the rules contained in the Indian Railway Codes or any general or special orders issued by the
Railway Boardi)
to the construction of an assisted siding.
ii)
to the acquisition, lease or disposal of land.
i)
To enter into contracts in respect of sanctioned works in excess of Rs. 100 crores for each contract (Works
Contracts) and
ii)
To enter into contracts in respect of purchase of stores in excess of Rs. 50 crores for each contract (Stores
Contract).
Authority : Board’s letter No. F(X)II-2007/PW/4 dt. 14.11.2007).
48.
To the grant of advances of contractors –
i)
Mobilization advance in excess of 10% of the contract value.
ii)
Advances against new machinery and plant – in excess of 10% of contract value or 75% of the value of the new
machinery and plant brought to the site of work (whichever is less).
iii)
Advances for accelerating the progress of work in special circumstances in excess of 5% of contract value or Rs. 5
lakhs (whichever is less).
Note: All advances mentioned above shall be subject to levy of interest charges at the rate of 18% or as prescribed by the
Railway Board.
(Authority: Board’s letter No. F(X)II/97/PW/4, dt. 5/5/98).
49.
To any material modification estimated to cost over Rs. 1.5 crore each.
Note: The exercise of this authority shall be subject to the following:i)
Total value of Material Modifications in a Work should not exceed Rs. 5 crore or 5% of the value of the work,
whichever is less.
ii)
The excess or the revised cost of the estimate does not go beyond the General Manager’s power of sanction.
iii)
A Material Modification estimated to cost more than Rs. 50 lakh but below Rs. 1.5 crore should be certified
and sanctioned personally by FA & CAO and General Manager.
122
iv)
Material modifications which are beyond the competence of General Manager should be sent to Board with
the personal approval of FA & CAO and General Manager.
(Authority: Board’s letter no. F(X)II-2006/PW/17 dt. 18/10/2006).
50.
To the grant of diet charges in any other case except –
a)
To a Railway employee undergoing treatment as indoor patient in Railway or non-Railway Government Hospital for
any diseases other than tuberculosis or leprosy or mental disease when the employee’s basic pay is not more than
Rs. 4,200/- per month.
b)
i) To a Railway employee or members of his family when receiving treatment for tuberculosis or leprosy or mental
disease in a Railway Hospital or an approved Institution, when the employee’s basic pay is not more than Rs.
6,200/- per month.
ii) To the dependant relatives of a railway employee receiving treatment for tuberculosis or leprosy in a Railway
hospital or an approved Institution, when the employee’s basic pay is not more than Rs. 6,200/- per month.
Note: In the case of temporary staff the pay last drawn while on active duty may be treated as substantive pay for the
purpose of this sub-rule.
c)
To persons, whether Railway employees or not, requiring such assistance from the Railway in emergent cases which
involve living under difficulties as regards necessaries of life.
Note: i) Indigent passengers injured or taken ill and removed to Railway hospitals and trespassers, who require
immediate medical assistance may be given diet at the expense of the Railway Administrations, the expenditure
being treated as part of ordinary working expenses of the Railway hospital.
ii) The General Managers have powers to sanction free diet or reimbursement of the cost of such diet, according as
the indoor treatment is given in a Railway hospital or in a non-Railway hospital, to Railway servants injured in the
course of duty for such period as they remain indoor patients, not extending beyond one year after they are
declared permanently unfit and discharged from service.
51.
To the Institution of legal proceedings against a newspaper for publishing false and damaging articles against the Railway
Administration.
123
52.
To the supply of electricity to outsiders except under the following conditions:
i)
the provisions of the Electricity Act are not infringed;
ii)
such supply does not cause any extra outlay either immediate or contingent;
iii)
the supply can be made without any inconvenience to the Railway and after its full needs have been met;
iv)
the rates charged allow for profit after taking into account all costs of production, direct and indirect and are above
the rates supplied to Railway employees; and
v)
the Railway should have power to discontinue the supply without notice and without compensation.
53.
To any alteration in the existing cash and pay arrangements.
54.
To the introduction of new designs for goods and coaching stock sanctioned for construction during each financial year
irrespective of whether the stock is to be built to existing, sanctioned or new designs.
55.
To changes, alterations or modifications in the design, layout or equipment of the existing rolling stock and marine vessels
involving:a)
infringements of the schedule of maximum and minimum running dimensions unless previously sanctioned;
b)
decrease in the revenue earning capacities of coaching and goods vehicles and marine vessels, such as alternations
in the class or seating capacity of coaching vehicles and marine vessels and a permanent decrease in the
relationship between gross load and tare in the case of goods vehicles;
c)
conversion of public service vehicles into Railway service vehicles and vice versa and material modifications (such
as alterations in the wheel arrangements etc. in existing Railway service vehicles);
d)
the introduction of new facilities, fittings and equipments for the traveling public where such have not previously had
the approval of the Board, e.g. cooling arrangements in carriages, electric fans in second class compartments,
variations in types of lavatory and other equipments which involve matter of policy.
56.
To alteration in the authorized stock of all descriptions.
57.
To any expenditure on an object, which has not previously been recognized as a fit object for Railway expenditure.
124
Appendix – ‘B’
List showing the subjects which require GM’s/ CAO(R)’s personal
sanction/ approval
125
Appendix ‘B’
DELEGATION OF POWERS: PROVISIONS REQUIRING GM’s PERSONAL SANCTION/APPROVAL
ESTABLISHMENT MATTERS - GAZETTED
1.
Posting and transfers of SAG Officers, Selection Grade and JA Grade Officers.
2.
To appoint a Senior Scale Officer to officiate in JA grade post on adhoc basis, a class III employee on adhoc basis in Class
Il, a Class-II Officer to officiate in Sr. Scale on adhoc basis, a junior Scale Class I Officer to officiate in Senior Scale on
adhoc or regular basis and to make regular promotion to Class II on the basis of a Panel.
3.
Sanctioning of all types of leave to Principal HODs and sanctioning of all types of leave for more than 15 days to SA Grade
Officers.
4.
Forwarding representations of SA Grade Officers addressed to Railway Board.
5.
Nomination of SA Grade Officers for deputation.
6.
Gratuity-Grant of Compassionate Gratuity in accordance with the rules to Officers in Administrative Grades (Rule 1510/RI).
7.
Withholding of Government contributory or special contribution to PF or Gratuity subject to the conditions laid down in the
rules for Officers in Administrative Grade (Rule No. 1314 (4)-R1-1341R1).
8.
Permission to prefer appeal against acquittal of any person by a Curt of Law for Officers in Administrative Grades.
9.
DAR cases of gazetted officers as laid down under extant orders. (Authority: Board’s letter No. E(D&A)/92/RG6-151 dt.
6.11.97).
10.
Approval of selection proceedings of Group ‘C’ to Group ‘B’ upto senior scale. (Authority: Indian Railway Establishment
Code, Vol. I(1985 Edn.)- Para 210).
11.
To accept resignation of officers upto senior scale and voluntary retirement of Group ‘B’ Officers. (Authority Item No. 8 of
GM’s delegation. Board’s letter No. E(P&A)1-77//RT/48 dt.9.11.77. Rule 302 IREC Vol. I (1985).
126
12.
For making dual charge arrangements in Gazetted cadre upto JAG level for maximum 6 months and SAG level for
maximum 3 months. (Authority: Para 645(a) of Indian Railway Establishment Manual, Vol. I (1989 End.) as amended by
ACS No. 33).
13.
Any other cases where GM’s personal sanction is required as per Board’s extant orders.
NON- GAZETTED
1.
Payment of interest on delayed payment of DCRG. (Authority: Para 87(2) of Railway Services (Pension) Rules, 1993.)
2.
Appointment of medically unfitted candidates belonging to SC/ST communities against categories for which they are found
medically fit against shortfall. (Authority: Board’s letter No. 84-E(SCT)25/4 dt. 7.11.85).
3.
Engagement of wards of casual labours with temporary status who die in harness. (Authority: Board’s letter No.
E(NG)II/84/CL/28 Dt. 31/12/86).
4.
Appointment on compassionate grounds to married daughters. (Authority: Board’s letter No. E(NG)II/85/RC- 1/10 Dt.
13/8/87).
5.
To relax two years service in the immediate lower grade for promotion of staff except in running categories. (Authority:
Board’s letter No. E(NG)I-94/PM 1/17 (RBE No.96/94) Dt. 11/11/94).
6.
For creation of non-gazetted posts for maintenance and operation of new assets. (Authority: Board’s letter No.
E(G)/98EC2/3 Dt. 3.8.98.)
7.
Condonation of irregularities regarding issue of Privilege Passes/PTOs as enumerated under Annexure ‘C’ of Railway
Servants (Pass) Rules, 1986.
8.
Any other cases where GM’s personal sanction is required as per Board’s extant orders.
OTHER THAN ESTABLISHMENT MATTERS
1.
Price preference in indigenous stores over import stores in excess of 25%. (Authority: Board’s letter No. 86/F(Fex)8/W/19
dt. 29/29.8.86 & 9/15.1.87 Annexures – 248 & 249).
127
2.
Waiver of wholly or partially of the recovery of the departmental charges. (Authority: Para 1137 & 1138 of Engg. Code.)
3.
Expenditure in foreign exchange upto Rs. 2 crores against contracts concluded by Zonal Railways. (Authority: Board’s
letter No.73/F(EX)24/DP/13/Part.II of 4.12.1973 & Annexure 104 82/F(F.EX)1/1 dt. 12.1.1986 – Annexure 252).
4.
Ex-gratia payments to persons killed in Railway Accidents covered by Sec. 124-A of Indian Railways Act 1980. (Authority:
Board’s letter No. 93/TC.III/122/1/Ex-gratia dt. 14.7.97.)
5.
Air lifting of consignments in import contracts. (Authority: Board’s letter No. 74/F(EX)/1 dt. 21.12.1976 & 76/F(EX)2/3/Vol.II
dt. 27.11.1976 Annexures 113 & 114.)
6.
Nomination of arbitrators. (Authority: Item No. 36 of GM’s delegation.)
7.
Final location survey chargeable to preliminary expenditure of the work. (Authority: Item No. 40(3) of GM’s delegation.
8.
Materials modification to sanctioned estimates costing more than Rs. 50 lakhs but less than Rs. 1.5 crores. (Authority: Item
No. 49 of GM’s delegation.)
9.
To permit a railway servant to travel by air. (Authority: Item No. 22 of GM’s delegation.)
10.
Single Tender other than for restoration in terms of 6A(iv) © of Part ‘A’ of Works Matters. (Authority: Board’s letter Nos.
93/W2/PQR/SE/4/Pt. Dt. 26.9.96 & 97/CE-1/CT/32 DT. 27.8.97).
11.
Payment through Letter of Credit (L/C). (Authority: Board’s Letter No. 77/RSF/794 dt. 5.8.1982. Annexure 106).
12.
Incurring of expenditure in engaging/obtaining consultancy services from outside bodies. Item No. 30(b) of GM’s
Delegation. (Authority: Board’s letter No. F(X)II-2007/PW/4 dt. 21.09.2007).
13.
To accord technical sanction to the detailed estimates of the works included in the budget based on survey reports costing
between Rs. 50 crores and Rs. 100 Crores. (Authority: Item No. 40(I)(a) Note (iii) of GM’s delegation.)
14.
Procurement of laser printers with the personal concurrence of FA&CAO. (Authority: Board’s letters No.
98/C&IS/Comp./Policy dt.n2.11.98, 18.11.98 & 22.12.98.).
128
15.
Licensing of Railway land. (Authority: 83/W2/LM/18/87 Dt. 3.3.87 & 29.8.85.)
16.
To incur Expenditure towards hospitality Non Railway Customers upto a ceiling of Rs. 250/- per head per occasion subject
to annual ceiling of Rs. 10,000/-in consultation with FA & CAO. Expenditure to be met from marketing development fund.
(Authority : Rly Board’s letter No.F(X)II-2004/PW/5(2) dated 26.04.2004).
17.
To incur Expenditure towards working lunch upto Rs. 75/- per head per occasion at formal inter departmental and other
meetings and other conferences. (Authority : Rly Board’s letter No.F(X)II-2004/EXP/4 dated 28.07.2004).
18.
Any other cases where GM’s personal sanction is required as per Board’s extant orders.
129
DMW/PTA
No. DMW/M/PL/18/Vol-V
Dated 30.08.2012
MEMORANDUM
Sub: - Amendment Slip No. 6 to Schedule of Powers 2008/DMW.
The following amendment is issued to the Schedule of Powers 2008/DMW : Chapter No. – III . Miscellaneous Matters: Against item No. 3.07: - Payment of Annual registration, renewal of telegraph address etc. rent
for existing speech circuits P&T lines, PBX line & Telephone Bills: Delete the existing matter under item No. 3.07 of Chapter No. – III. Payment of Annual registration, renewal of telegraph address etc. rent for existing speech circuits P&T
lines, PBX line & Telephone Bills: and introduce the following: REVISED SOP ITEM NO. 3.07
Item Nature of
No.
Powers
Authority
Extent of Powers delegated
PHOD/CHOD
1
2
Item
No.
3.07
Payment
of
Annual
registration,
renewal
of
telegraph address etc., Rent
for existing speech and Data
circuits, Data Card, P&T
lines, Broad Band/Data lease
line,
Media/DishTV/TataSky/TV/
Audio Visual connections
and Telephone Bills.
3
4
Full Powers
S.A GRADE
5
Full
Powers
JA GRADE
6
Full Powers
This is issued with the Nominated Committee’s recommendations duly approved by CAO/R.
Design.
REMARKS
SR. SCALE
JR. SCALE
7
-NIL-
8
9
--
Dy. Chief Mech.Engineer/
Copy to : - All HOD’s /DMW/PTA.
All Concerned.
130
DMW/PATIALA
No.DMW/M/PL/18/Vol.-V
Dated 12.04.2012
MEMORANDUM
Sub: Amendment Slip No. 5 to Schedule of Powers-2008/DMW.
Ref: i ) This Office Amendment Slip No. 1 dated 02.03.2010 to Schedule of Powers – 2008/DMW.
ii) Railway Board’s letter No. 2007/CE-I/CT/18 Pt. 13 dated 05.03.2009.
Chapter No. II. Tender Contracts and Agreements of Works.
Item No. 2.02 (i & ii) : To dispense with calling of tender and to invite and accept quotation.
Vide Railway Board’s letter No. 2007/CE-I/CT/18 Pt.13 dated 06.09.2010, the conditions of their letter dated 05.03.2009 referred at
(ii) above have been reviewed and it has been decided to delete item (X) of the letter.
Accordingly, Note No. (xi) at Page No.2 of this office Amendment Slip No.1 dated 02.03.2010 referred at i) above stands deleted as
mentioned below :-
xi)
These powers shall be exercised only by field Officers
and their controlling HOD’s and not by other
Head Quarters Officers Incharge of
Planning & Design Offices.
Deleted
Dy. Chief Mech.Engineer/ Design.
Copy to: All HOD’s /DMW/PTA.
All Concerned.
131
DMW/PTA
No.DMW/M/PL/18/Vol.-V
Dated 14.03.2012
MEMORANDUM
Sub: Amendment Slip No. 4 to Schedule of Powers-2008/DMW.
Appendix-‘A’. - GM’s/CAO (R)’s Powers: Against item No. 40(2) : - Sanction of Detailed Estimate/Revised Estimate: To an excess over the estimated cost of Machinery & Plant included in M&P Programme.
Vide Railway Board’s letter No. F(X)II-2010/PW/2 dated 11.10.2010, the powers to sanction to an excess over the estimated cost
of Machinery & Plant included in M&P Programme have been revised as under :a) Increase in cost due to price escalation – More than 100% of original estimate or
1 Crore, whichever is less.
b) Increase in cost due to reasons other than price escalation – More than 10% of original estimate cost or
less.
25 lakh, whichever is
Delete the existing matter under item No. 40(2) of Appendix-‘A’. - GM’s/CAO (R)’s Powers and introduce the above.
Dy. Chief Mech.Engineer/ Design.
Copy to: Secy. to CAO/R for kind information of CAO/R please.
All HOD’s /DMW/PTA.
All Concerned.
132
DMW/PATIALA.
No.DMW/M/PL/18/Vol.-V.
Dated:-17.08.2011
MEMORANDUM
Sub:- Amendment Slip No. 3 to Schedule of Powers 2008/DMW.
The following amendments are issued to the Schedule of Powers 2008/DMW: Chapter No. – III . Miscellaneous Matters : -Against item No. 3.05(i):- Local Purchase of stock and non-stock items other than Rate Contract
items and stationery stores subject to ceiling limit of
50,000/- per month per Department:Delete the existing matter under item No. 3.05(i) of Chapter No.–III. Miscellaneous Matters and introduce the following: REVISED SOP ITEM NO. 3.05(i)
Item Nature of
Authority
Extent of Powers delegated
REMARKS
No.
Powers
1
2
3
Item
No.
3.05
(i).
Local Purchase of
stock and non-stock
items other than
Rate Contract items
and stationery
stores subject to
ceiling limit of
50,000/- per month
per department.
Railway
Board’s
letter No.
F(X)II2003/PW
/9 dated
18.06.20
04.
PHOD/
HOD
4
S.A GRADE
Upto
Upto
Upto
10,000/each case.
5,000/
- each
case
20,000/
- each
case.
5
JA
GRADE
6
SR.
SCALE.
7
JR.
SCALE
8
Upto
-NIL-
1,500/each
case
9
I) Annual ceiling limit is not applicable to M&P
spares and tooling. In these cases, however,
budgetary ceiling will have to be maintained.
II) Petty local purchase upto
2,000/- by JAG
and above and
1,500/- by Sr. Scale Officer
can be made on single quotation from Cash
Imprest.
This is issued with the nominated committee’s recommendations duly approved by CAO(R).
Dy. Chief Mech.Engineer/ Design
Copy to: - All HOD’s /DMW/PTA.
All Concerned.
133
DMW/PATIALA.
No.DMW/M/PL/18/Vol.-V.
Dated:-11.05.2010.
MEMORANDUM
Sub:- Amendment Slip No. 2 to Schedule of Powers 2008/DMW.
The following amendments are issued to the Schedule of Powers 2008/DMW : Chapter No. – II . Tender, Contracts and Agreements for Works : Against item No. 2.03 : - To invite and accept single tender : Delete the existing matter under item No. 2.03 of Chapter No. – II . Tender, Contracts and Agreements for Works and introduce the
following: REVISED SOP ITEM NO. 2.03
Item Nature of
Authority
Extent of Powers delegated
REMARKS
No.
Powers
1
2
To invite & accept
single tender.
1. To invite single
tender.
2. To accept the
recommendations of
Tender Committee
of a single tender.
PHOD/CHOD
3
Para-1210 to 1212-E
and 330
& 331 of Rly. .Bd’s Ltr.
No. 87/W1/CT/8 dated
09.12.87,
93/W2/PQR/SC/4Pt.
Dt.27.09.96,
97/CE1/CT/ 32 dated.
27.08.97, C.S. No. 16 &
18 of
Ltr. No.
98G/0/Pt.III
74W/0XVIII dated 12.04.94.
S.A GRADE
4
NIL
Full powers
For TC above
Rs.
02 crores to
08 Crores.
JA GRADE
5
NIL
Full powers
For TC above
Rs.
2 crores to 08
Crores.
SR. SCALE.
6
NIL
Full powers
For TC.
Upto
Rs.02
Crores.
JR. SCALE
7
NIL
NIL
8
9
(i) Finance concurrence is necessary with
personal approval of FA & CAO.
Board’s instructions vide their letters
referred in authority column should be
kept in view.
NIL
NIL
(ii) Justification must bring out any
specific urgency or specially warranting
calling and acceptance of single tender.
(iii) Recommendation of Tender
Committee is necessary.
(iv) The level of Tender Committee and
Accepting Authority will be as per
Executive Engineer (C)
/DMW/PTA’s letter No.
DMW/W/3/02/81 dated 09.06.2008.
NOTE : Calling of single tender should be resorted to only in exceptional circumstances with proper justifications as laid down in para 1210 to 1212E and Para 330-331-S after recording the necessary certificate.
This issues with the finance concurrence and approval of CAO(R).
Dy. Chief Mech.Engineer/ Design
Copy to : - All HOD’s /DMW/PTA.
All Concerned.
134
DMW/PATIALA.
No.DMW/M/PL/18/Vol.-V.
Dated:-02.03.2010.
MEMORANDUM
Sub :- Amendment Slip No. 1 to Schedule of Powers 2008/DMW
The following amendments are issued to the Schedule of Powers 2008/.DMW. : Chapter No. – II . Tender, Contracts and Agreements for Works: Against item No. 2.02 (i & ii) : - To dispense with calling of tender and to invite and accept quotation.
Delete the existing matter under item No. 2.02 (i & ii) of Chapter No. – II . Tender, Contracts and Agreements for Works and introduce
the following : Item
Nature
of Authority
Extent of Powers delegated
REMARKS
No.
Powers
1
2.02 at
Page
No.11.
2
1.To dispense
with calling
of tender and
to invite and
accept
quotation.
i) For works
based
on
schedule of
rates.
ii)For works
not based on
schedule of
rates.
PHOD/
CHOD
S.A
GRADE
JA
GRADE
3
Para
12.11E(1999
4
5
6
Rly Bd’s
letter No.
2007
/CE-1/18
/Pt. dated
05.03.09.
Rs. 4 Lacs in Same as
Rs. 2
each case with In Column Lacs
Finance
No. 4.
in each
concurrence (*)
case
subject to an
with Finance
annual limit of
concurrence
40 Lacs per
(*)
officer.
subject
to an
annual
limit of
20 Lacs
per officer.
SR.
SCALE.
(Independent
Charge)
7
JR. SCALE
8
9
Rs. One
NIL
Lac.
in each
case
with Finance
concurrence
(*)
subject
to an
annual
limit of
5 Lacs
per officer.
(*) at the stage of acceptance of offer.
Contd.on page No.2
135
-2–
NOTE : - The above powers will be exercised subject to the following conditions : i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
Normally powers of dispensing with calling of tenders should be exercised sparingly. The circumstance under which quotations
have to be called should be spelt out.
The work should not be split up for the purpose of bringing it within the amount of this competence.
The reasonableness of rates should be gone into objectively by the accepting authority.
Quotations should not be for item which can be executed through the existing contracts including Zonal contracts.
Quotations should not be for fancy (expensive but of low utility) items.
Quotations should normally be for works which are urgent in nature.
Quotations should normally be invited from at least 3 well experienced contractors/agencies not necessarily borne on approved list.
Accepting authority must take precautions to see that the quotations are from genuine firms(and not from fictitious firms) and
A register showing full particulars of works authorized through quotations will be maintained by each officer and this register may
also be sent to associate finance while seeking their concurrence.
These powers will be exercised by the officers with their own administrative approval and no separate administrative approval is
necessary.
These powers shall be exercised only by field officers and their controlling HOD and not by Head quarter officers in-charge of
Planning & Design Offices.
This issues with the finance concurrence and approval of CAO(R).
Dy. Chief Mech.Engineer/Monitoring
Copy to :
1. All HOD’s/DMW/PTA
2. Dy.CEE/DMW/PTA
3. AII Concerned.
136
137