Disability Benefits Support Contract Committee
Meeting Minutes
Date and Time:
Location:
Attendance:
Excused:
Absent:
October 3, 2014, 2:00pm-3:15pm
Ralph Carr Judicial Center – 1300 Broadway, Room 1F
In-person: David Henninger, Donovan O’Dell, Julie Farrar and
Marty Zimmerman (staff)
Phone: Kristin Lupfer, Clif Croan, Mark Simon (joined at 2:15),
Melissa Umenphour (joined at 2:45) Donna Downing (joined at
2:55)
Guests: Chris Hinds, Kristin Rozansky, Caitlyn
Darla Stuart, Josh Winkler
Donna Downing, Melissa Umenphour
Notes:
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Meeting was called to order by at 2:51pm when quorum was reached.
Marty explained that the previous meeting on September 5th was considered to have
never happened because it was posted on the DPA website for September 12th and never
changed which is a violation of the Colorado Open Meetings Law (COMA). After a
conversation between Marty and Kyle Dumler, DBSCC’s liaison to the Attorney
General’s office, specific steps were stated that will correct such violations including new
discussions and new votes on any motions previously made at the meeting in violation.
Marty explained that there was a possible second violation related to the DBSCC’s grants
sub-committee based on a complaint from the public. Because the grants sub-committee
discussed finances and trade secretes it cannot be shared. However, COMA only excludes
organizations like this from falling under COMA if they are a non-profit, which DBSCC
is not. Because the opening up of this information to the public could possibly violate
privacy laws or the integrity of the process, the issue has been brought to the attention of
the attorney general’s office and DBSCC has asked for a written ruling on how to
proceed. The recommendations from the last grants sub-committee meeting will not be
presented at this meeting, but will be on the agenda for the next meeting.
The committee reviewed the minutes from meeting on 08/01/14. David made a motion
to accept the minutes with the following changes:
1. The minutes needed to record names of people who are opposed/against and
those who abstain for the vote for Domino Dog Service. The Darla and Lynn
were opposed to the vote.
2. Chris was thought to be on the DBSCC at that time due to an error by the
Governor’s office. As a result his vote was mistakenly counted.
Donovan seconded the vote. The motion to accept the amended 8/1/14 minutes
passed unanimously.
The minutes from the September 5th meetings we voted on. However the vote was
meaningless, because of the COMA violation.
Marty gave an LPAG update. The biggest issue they are facing is a potential patent
infringement. Marty asked for a volunteer to assist with the event and Melissa
volunteered.
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Mark explained that the Governor’s office is interested in working with DBSCC, LPAG
and Governor’s Advisory council in addition to 12 other entities who are all focused on
disability. The idea is to reform the advisory council and make it a central
conduit/umbrella for all kinds of different entities. Most do not have a conduit to the
legislature to provide uniform information. Mark explained that they must involve the
disability community from the very beginning if they want this effort to be successful.
They will need representatives of all of the councils and from numerous leaders in the
DD community and they will need dedicated staff assignments. For DBSCC this puts us
in a holding process for the long term, but nothing will happen until next session.
Julie wants to be chair until January. She stated that she wants a retreat to draw lines of
distinction about where we do and how we interact with people. She wants us to move
forward in a positive way and recommended DBSCC having a retreat.
Mark made a motion for Marty to arrange a ½ day retreat for DBSCC with a focus
on the larger strategic picture. David seconded the motion. Motion Passes
unanimously.
Mark made a motion that we elect a new slate of officers at the November 7th
meeting and that these positions will go into effect for January. As part of this
motion,
1. Marty will send job descriptions for the positions in advance;
2. Individuals can nominate themselves or others
3. All nominations will be sent out to everyone at least one week in advance.
David seconded the motion. Clif opposed the motion. No Abstentions. The motion
passed.
David made a motion that Marty sets up an additional meeting in the next week to
address the other issues from this agenda and the previously negated meeting.
Donovan seconded the motion. The vote was unanimous.
Marty commented that he will send out a doodle and meeting materials on Sunday so that
we can set up the meeting as soon as possible. This is important because rejection and
award letters have gone out.
Mark made a motion to authorize payment for Zim Consulting. David seconded the
motion. Marty left the room for the vote. The motion was unanimous.
After returning, a question was asked about the number of hours Marty was spending
weekly with potential grantees. Marty responded that he included time on the phone with
DBSCC members in those areas and that he will track more specifically who the
conversations were will in the next week.
Marty mentioned that his contract will expire on November 26th. Because of this, he will
send out a proposal prior to the November 7th meeting for renewal discussions at that
meeting.
Meeting adjourned at 4:37 pm.