DIPLOMA IN
INFORMATION TECHNOLOGY
MODULE LEARNING GUIDE
COMPUTERIZED ACCOUNTING
Version 1: May 2007
Olympia College
1)
Diploma In Information Technology
INTRODUCTION
A sound foundation knowledge on the various source documents, books of prime entry, and ledger
accounts is essential for programming students to expedite on the computerization of an organisation
process of accounting data. Most of the medium and large organisations often start of with a feasibility
study and find the stock control area taking priority over other areas. In the present time, no amount of
staff can manually prepare the requisite accounting reports on time and accurately. Therefore, the
students who have learnt computerized accounting are literate in programming with a good grasp of
the accounting principles contribute to an organisation continued growth through helping set up,
training and monitoring of the various departments within the organisation.
2)
AIMS
On successful completion of this module, students will know how to use computer software package to
process documents involved in the accounting process, to prepare financial statements as a
preliminary to financial control, to display information about the financial state of the business.
3)
4)
LEARNING OUTCOMES
At the completion of this module, students will have learned :
 Application of accounting principles and computer software in the preparation of accounts and
statements

Interpretation of basic accounting terms and documentation including invoices, statements, credit
notes, advice notes, delivery notes, dispatch notes, etc.

Recording by double entry bookkeeping and computer system concerning the purchase of assets
and the purchase and sale of goods, purchase returns and sales returns.

Recording by double entry bookkeeping and computer system concerning assets, liability, capital,
expenses and revenues

Preparing the trial balance, trading and profit and loss account, balance sheet using computer
system

Data and Transaction recording using computer system

Report generation such as fixed asset reporting, stock reporting and debtor aging reporting using
computer system
AUDIENCE AND PRE-REQUISITIES
This module does not require students to have any knowledge and understanding of Accounting.
5)
OVERVIEW OF THE MODULE
This module will cover following areas :
 Introduction to the Accounting Environment and Accounting Equation – the importance of financial
information in business, characteristic of useful information, various basic accounting concepts,
difference between assets, liabilities and capital, changes between assets, liabilities and capital
when a transaction occurs, introduction of balance sheet and its use, difference between expenses
and income.

Double Entry System – Recording transactions using double entry and computerized system,
classifying debit and credit accounts, and balancing accounts

Books of Prime Entry – The need for recording transactions in journals and cash book, how to
balance the cash book, difference between cash discount and trade discount, the link from journals
to ledger accounts, the use of various source documents.
Mod Learning Guide: Computerised Accounting
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Diploma In Information Technology

Trial Balance – How to prepare trial balance as a trial to ensure correct double entry bookkeeping
manually or using computerized system

Financial Statements – What are final accounts? The difference between Trading Account, Profit
and Loss Account and Balance Sheet. How to prepare financial statements manually or using
computerized system

Data and Transaction recording using computerized accounting system including creating chart of
accounts, organizing batches, entering transactions, creating new data folder
 Report generation using computerized accounting system such as fixed asset reporting, stock
reporting and debtors aging analysis
 Housekeeping, general setting and preparing backup using computerized accounting system
6)
INSTRUCTIONAL PLAN and RESOURCES
The basic sources of material to be used in the design of the teaching- learning schedule are Business
Accounting 1 by Frank Wood, 9 th edition, Prentice Hall and UBS Computerized Accounting self-study
guide to both staff and students. Other resources as supplement will be the indicative reading books
as follows:
(a) Frank Wood. Financial Accounting 1. Pitman Publishing 2002 ISBN 0-272-61981-0
(b) A J Fawell. Book-keeping Stage 1. Pitman Publishing 1999 ISBN 0-273-00374-7
(c) Dodge R. Foundation of Business Accounting 1999 Chapman & Hall
Mod Learning Guide: Computerised Accounting
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Diploma In Information Technology
Class Learning Schedule
1
Introduction To The Accounting
Environment and Accounting
Equation
2
The Double Entry System for assets,
liability and capital
3
The Double Entry System for purchases,
sales and expenses
4
Books of Prime Entry – Cash Books and
Journals
5
Closing Accounts and Preparing Trial
Balance
 Explain the importance and the characterestics of
financial accounting information in business
 Explain the importance, advantages of computerrised
accounting
 Explain the computerized system and the rules of
double entry system.
 Teach students how to classify the debit entry and
credit entry accounts.
 Explain the double entry system of recording for
assets, liabilities and capital
 Guide students to classify the credit and the cash
transactions for double entry recording
 Explain the computerized system and the rules of
double entry system
 Teach students how to classify the debit entry and
credit entry accounts
 Explain the dohble entry system of recording
purchases, sales, expense
 Guide the students to classify the credit and
transactions for double entry recording
 Identify various source documents used in business
transactions
 Extract information from various source documents
for the recording in cash books and journals
 Explain the difference between cash discount and
trade discount
 Teach students how to link journals to ledger
accounts


6
Financial Statements – Format
Teach students how to close and balance the ledger
accounts on a monthly basis
Demonstrate how to extract a Trial Balance from the
ledger accounts at the end of each accounting period
 Explain the purpose of preparing financial
statements and it’s users

Explain the format of Trading, Profit and Loss
Account and how the incomes are matched to costs
for deriving profit or loss
 Teach students how to classify fixed assets and
current assets, long-term liabilities and current
liabilities within the Balance Sheet
 Explain the difference between Trading, Profit
and Loss Account and Balance Sheet
7
Computerized Accounting –
Housekeeping, General Setting,
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8
Computerized Accounting – Debtors File
Maintenance and Creditors File
Maintenance
Mod Learning Guide: Computerised Accounting

Explain how to do general setting for a company
through housekeeping
Show how to create company name and address in
general setting
Describe how to create company data folder in
directory
Show how to create chart of accounts through
general ledger file maintenance
Show how to create debtor accounts through debtor
file maintenance
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Explain how to create creditor accounts through
creditor file maintenance
Describe how to enter opening balances of accounts
Show how to do debtors aging and creditors aging
analysis
9
Computerized Accounting – Organizing
Batches and Maintaining Stock values
10
Computerized Accounting – Data and
Quick Transaction
11
Computerized Accounting – Data and Add
Transaction
12
Computerized Accounting – View and
Generation of Reports
13
Review of The Module
 Show how to organize batches of transactions
for purchases, sales, purchase return, sales
return, bank receipts and payments, cash
receipts and payments
 Teach how to create chart of accounts for
opening stock and closing stock
 Explain how to maintain opening stock value
and closing stock value
 Explain how to create chart of accounts
including debtor and creditor accounts
 Show how to organize batches of transactions
for purchases, sales, bank receipts & payments,
cash receipts & payments
 Show how to use Quick method for recording
transactions for purchases, sales, receipts &
payments in cash and bank
 Guide how to view the transactions record and
reports
 Explain how to do backup
 Explain how to create chart of accounts
including debtor and creditor accounts
 Show how to organize batches of transactions
for purchase return, sales return and discounts
incurred
 Show how to use Add method for recording
transactions for purchase return, sales return
and discounts
 Guide how to view the transactions record and
reports
 Explain how to do backup
 Teach how to view and generate the report of
trial balance, income statement and balance
sheet
 Explain how to view and generate the report of
fixed asset showing the fixed asset details and
disposal of fixed assets
 Show how to view and generate the report of
stocks showing the stock details such as stock
code, stock price, stock quantity and stock list
 Discuss exam-type questions
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Review of The Module
 Discuss exam-type questions
Mod Learning Guide: Computerised Accounting
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7)
Diploma In Information Technology
ASSESSMENT REQUIREMENTS
7.1 AIM
The aim of the assessment is to identify formal practices and procedures for assessing and appraising
the performance of students in order those judgements and decisions can be reached concerning:
 The progression of participants through the programme
 How well participants have met the programme learning outcomes through the combination of the
individual module learning outcomes
 The provision of feedback information to participants concerning their performance and how they
adhered to the generic assessment criteria and the module-specific assessment criteria
7.2 ASSESSMENT INSTRUMENTS:
The following is an outline of the various assessment instruments for this module:
1)
Individual Assignment
20 %
2)
Presentation
10 %
3)
Practical Examination
30 %
4)
Final Examination
40 %
Total
100 %
7.2.1 Individual Assignment (20 %)
An individual assignment will be given to students on the first week and will have to be submitted no
later than week 6. The assignment will be related to the topics covered from week 1 to week 5. It will
comprise a written report. Should the student fail to submit the assignment on week 6, the result will be
automatically be zero.
7.2.2 Presentation
The students need to present their assignment on week 10 in the form of a PowerPoint presentation or
any other presentation tools. Marks will be awarded based on the quality of the presentation,
language etc
7.2.3
Practical Examination (30%)
The practical examination will be conducted on week 14 and its duration is 1.5 hours. Student has to
choose 1 out of 3 questions. The question will be a programming or computerized accounting
question.
7.2.4
Final Examination ( 40 %)
 Section A – 5 Short Questions * 4 Points
20 Points
 Section B – 4 out of 6 Long Questions * 20 Points
80 Points
Total
100 Points
Final Examination is to determine students’ individual effectiveness in responding to specific questions
under time-constrained invigilated conditions. This examination may take this form:
 A closed book examination requesting participants to demonstrate their knowledge and critical
analysis skills in responding to specific questions based over the said module.
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Diploma In Information Technology
Examination test retained knowledge and understanding and the student’s ability to address questions
and problems under examination conditions and time constraints. This process simulates conditions
under which managers invariably have to work – assessing what is needed, identifying options,
establishing priorities, making decisions and communicating – all under pressure. Examination also
ensure that the student has to produce original work, which cannot benefit from outside help. The
examination process is valued by employers as it assures that students on the program are thoroughly
assessed on their own merits and cannot achieve a pass based on the work of others.
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Diploma In Information Technology
LEARNING SUGGESTIONS AND GUIDELINES
Week 1
Introduction To The Accounting and Accounting Equation
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 The importance of financial information in business
 The characteristic of useful information
 The importance and advantages of computerized accounting
 The difference between assets, liabilities and capital
 The changes between assets, liabilities, capital when a transaction occurs
 The accounting equation and various items of a balance sheet
Learning outcomes to be attained:
 Understand the importance of financial information in business
 Understand the importance and advantages of computerized accounting
 Understand the objective and characteristics of financial statements
 Identify the users of financial statements and their information needs
 Identify the differences and changes between assets, liabilities, capital
Readings and preparation to be undertaken by the student:
a.
From the following textbook
Business Accounting 1 by Frank Wood 9 th Edition,
Prentice Hall
b.
Chapter 1
Pages 3 – 14
Form groups in class to discuss following questions and the answers
1. Who are the users of accounting information?
2. What are the characteristics of useful financial information?
3. What are the advantages of computerized accounting?
Week 2
The Double Entry System For Assets, Liability and Capital
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Understanding the double entry system and computerized system
 Classification of debit entry and credit entry in accounts
 Recording transactions of assets, liability and capital using double entry
 Classification of credit transaction and cash transaction
Learning outcomes to be attained:
 Understand the computerized system and the rules of double entry system
 Classifying the debit entry and credit entry in accounts
 Double entry system of recording for assets, liabilities and capital
 Classifying credit and cash transaction for double entry recording
Readings and preparation to be undertaken by the student:
a From the following textbook
Mod Learning Guide: Computerised Accounting
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Olympia College
Business Accounting 1 by Frank Wood 9 th Edition,
Prentice Hall
Diploma In Information Technology
Chapter 2
Pages 15 – 23
b Form groups in class to discuss following questions and the answers
1. Define double entry system
2. What is the double entry for the purchase of a furniture paid by cash?
3. What is the double entry for the purchase of a vehicle on credit?
4. What is the double entry for the owner bringing in cash for business?
5. What is the double entry for borrowing loan in cash?
Week 3
The Double Entry System For Purchases, Sales and Expenses
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Understanding the double entry system and computerized system
 Classification of debit entry and credit entry in accounts
 Recording transactions of purchases, sales, expenses using double entry
 Classification of credit transaction and cash transaction
Learning outcomes to be attained:
 Understand the computerized system and the rules of double entry system
 Classifying the debit entry and credit entry in accounts
 Double entry system of recording for purchases, sales and expenses
 Classifying credit and cash transaction for double entry recording
Readings and preparation to be undertaken by the student:
a From the following textbook
Business Accounting 1 by Frank Wood 9 th Edition,
Prentice Hall
Chapter 4
Pages 34 – 43
b Form groups in class to discuss following questions and the answers
1 What is double entry system?
2 What is the double entry for the purchase of goods paid by cash?
3 What is the double entry for the purchase of goods on credit?
4 What is the double entry for the sale of goods in exchange for cash?
5 What is the double entry for sale of goods on credit?
6 What is the double entry for salary paid by cheque?
d. Self Assessment Questions
Q1.
Draw up the following table. In the right-hand column of the table, you should enter the names of the
accounts, which are to be debited and credited respectively
Debit
a.
b.
8
9
10
11
12
13
Credit
Bought goods for cash
Sold goods on credit to Jim Box Ltd.
Bought goods on credit from AD Ltd.
A debtor JJ Enterprise pays the business by cheque
The owner puts a further amount of cash into business
Paid by cheque for the goods bought from AD Ltd.
Bought goods on credit from ABC Ltd.
Sold goods for cash
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Q2.
Diploma In Information Technology
Followings are the transactions taken place during the month of Jan 2000.
1 Jan, Put $30000 in bank and $10000 in cash for starting business.
3 Jan, Bought a vehicle $5000 from Motor Sdn. Bhd.
5 Jan, Cash purchase $2000, paid by cash.
7 Jan, Credit purchase $4000 from ABC Sdn. Bhd.
9 Jan, Return outwards $500 to ABC Sdn. Bhd.
10 Jan, Paid a cheque $3000 to Motor Sdn. Bhd.
12 Jan, Paid a cheque $2300 to ABC Sdn. Bhd after discount received $200.
15 Jan, Cash sales $1500, money received in cash.
18 Jan, Credit sales $3000 to Ahmad.
20 Jan, Return inwards $600 from Ahmad.
22 Jan, Received a cheque $1000 from Ahmad after discount allowed $100.
25 Jan, Paid a cheque $800 for salary.
28 Jan, Received cash $300 from rental income.
Required: Do the double entries in accounts to record the above transactions.
Week 4 : Books of Prime Entry – Cash Books and Journals
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 The need and documentation for journals and cash books
 How to enter up and balance the cash books
 The difference between cash discount and trade discount
 The various journals and its users
 The link between the journals to ledger accounts
Learning outcomes to be attained:
 Identify various source documents used in business transactions
 Extract information from various source documents for the recording in
cash books and journals
 Differentiate between cash discount and trade discount
 Posting from journals to ledger accounts
Readings and preparation to be undertaken by the student:
a. From the text book
Business Accounting 1 by Frank Wood 9 th Edition,
Prentice Hall
Chapter 11
Chapter 13
Chapter 17
Pages 107 – 112
Pages 124 – 138
Pages 164 – 174
b. Form groups in class to discuss following questions and the answers
1. List out 4 source documents used in business transaction.
2. List out 5 books of prime entry used for recording
3. What is the source document used for recording in purchase journal?
4. What is the source document used for recording in sales journal?
5. Differentiate between cash discount and trade discount.
d. Self Assessment Questions
Q.1
Followings are the transactions taken place during the month of Jan.
1 Jan
2 Jan
4 Jan
8 Jan
10 Jan
12 Jan
15 Jan
Put $20000 in bank for starting a business.
Cash purchase $2000, paid by cheque.
Cash sales $3000, money received in cheque.
Credit purchase $3500 from ABC Co.
Purchase return $500 to ABC CO.
Credit sales $2800 to Ah Ming.
Sales return $800 from Ah Ming.
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18 Jan
20 Jan
22 Jan
24 Jan
Diploma In Information Technology
Credit sales $4600 at 10 % trade discount to Chong.
Sales return $600 from Chong, subject to 10 % trade discount.
Credit purchase $3200 at 10 % trade discount from PQR Co.
Purchase return $400 to PQR Co. subject to 10 % trade discount.
Required: Prepare relevant journals to record the above transactions and then post the records from
journals to ledger accounts.
Q.2
Followings are the transactions taken place during the month of Mac.
1 Mac Opening balance $30000 in bank and $20000 in cash.
2 Mac Put $15000 in bank and $10000 in cash as additional capital.
5 Mac Cash purchase $3000, paid by cash.
7 Mac Cash sales $2000, money received in cash.
9 Mac Paid a cheque to settle the outstanding balance of creditor ABC $3000
with the 10 % discount received.
12 Mac Paid cash to settle the outstanding balance of creditor PQR $4000 with
5 % discount received.
15 Mac Received a cheque from debtor Ali to settle his outstanding balance of
$2500 with 10 % discount allowed.
18 Mac Received cash from debtor Chan to settle his outstanding balance of
$3600 with 5 % discount allowed.
20 Mac Take out $1000 from bank for business use.
Required: Prepare a three-column cash book to record the above transactions.
Week 5
Closing Accounts and Preparing Trial Balance
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Closing and balancing the ledger accounts at the end of each month
 Extracting a Trial Balance from the ledger accounts at the end of each
accounting period
Learning outcomes to be attained:
 Close and balance the ledger accounts on a monthly basis
 Extract a Trial Balance from the ledger accounts at the end of each
accounting period
Readings and preparation to be undertaken by the student:
a. From the following textbook
Business Accounting 1 by Frank Wood 9 th Edition,
Prentice Hall
Chapter 6
Pages 52 – 61
b. Form groups in class to discuss following questions and the answers
1. Define the balance carried down and balance brought down in accounts and their interaction in closing
the accounts
2. Define a trial balance and briefly explain how the trial balance is extracted from the ledger accounts
3. Discuss the advantages accrue from the preparation of a trial balance
c.
Q1.
Self Assessment Questions
Followings are the transactions taken place in the month of May 2006
On 1 May, put $30000 in company bank account, $10000 as cash in hand and own personal furniture
$2000 was brought into company for starting a business.
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On 5 May, a new furniture $1000 was bought from PQR Co.
On 6 May, cash purchase $3000, paid by cheque.
On 8 May, credit purchase $2000 from ABC Co.
On 9 May, return outwards $300 to ABC Co.
On 12 May, paid a cheque $800 to ABC Co. after receiving discount $200.
On 15 May, paid a cheque $600 to PQR Co.
On 18 May, cash sales $1000, money received in cash.
On 20 May, credit sales $6000 to Ahmad.
On 22 May, return inwards $500 from Ahmad.
Required: Enter the above transactions in accounts. Close the accounts and then extract a trial
balance as at 31 May 2006
Q2.
Followings are the transactions taken place in Ali Co. during the month of January 2006.
1 Jan
Put $30000 in company bank and $10000 in company cash for
starting business.
2 Jan
Bought a vehicle $7000 from Chan Co.
5 Jan
Borrowed a loan $6000, received in cheque.
6 Jan
Cash purchase $2000, paid by cash.
8 Jan
Credit purchase $3000 from Pang Co.
10 Jan Return outwards $400 to Pang Co.
12 Jan Cash sales $2500, money received in cash.
15 Jan Credit sales $3600 to Lily.
16 Jan Return inwards $600 from Lily.
18 Jan Paid a cheque $1200 to Pang Co. after discount received $100.
20 Jan Paid a cheque $2000 to Chan Co.
22 Jan Received a cheque $1800 from Lily after discount allowed $200.
25 Jan Paid back loan $3000 by cheque.
26 Jan Paid salary $2000 by cheque.
28 Jan Cash drawings $300 for own personal use.
Required: Enter the above transactions in accounts. Close the accounts and then extract a trial
balance as at 31 Jan 2006.
Week 6
Financial Statements - Format
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Understanding of what the financial statements are and it’s users
 Understanding of the structure of income, cost and profit in the trading,
profit and loss account
 Classification of fixed assets, current assets, long-term liabilities and
current liabilities within the balance sheet
 Differences between Trading, Profit and Loss account and Balance Sheet
Learning outcomes to be attained:
 Understand the purpose of preparing financial statements and it’s users
 Know about the format of Trading, Profit and Loss Account and how the
incomes and costs are matched to each another for deriving profit or loss
 Classifying between fixed assets and current assets, long-term liabilities
and current liabilities within the format of Balance Sheet
 Distinguish between Trading, Profit and Loss Account and Balance Sheet
Readings and preparation to be undertaken by the student:
a. From the following textbook
Business Accounting 1 by Frank Wood 9 th Edition,
Mod Learning Guide: Computerised Accounting
Chapter 7,8 &9
Pages 65 – 92
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Olympia College
Diploma In Information Technology
Prentice Hall
b. Form groups in class to discuss following questions and the answers
1.
Who are the users of financial statements?
2. What are the differences between Trading, Profit and Loss Account and Balance Sheet?
3. How to determine the cost of goods sold, gross profit and net profit?
4. How to classify fixed assets and current assets, long-term liabilities and current liabilities when
preparing balance sheet?
d. Self Assessment Questions :
Q1.
Determine the cost of goods sold, gross profit and net profit based on the following particulars:
Opening stock
$20000
Closing stock
$25000
Purchases
$80000
Sales
$100000
Return inwards
$8000
Return outwards
$5000
Salaries paid
$3000
Electricity and water
$2000
Q2.
Following is a trial balance at 31 Dec 2005, extracted from the books of Chan Co.
Debit
Credit
$
$
Sales
158000
Purchases
125000
Return inwards
8000
Return outwards
6000
Opening stock 1 Jan 2005
20000
Salaries
9000
Insurance
2000
Electricity & water
2500
Discount allowed
500
Discount received
900
Rental income
600
Commission income
500
Land & buildings
90000
Vehicles
50000
Debtors
30000
Bank
20000
Cash
15000
Creditors
18000
Loan
14000
Drawings
6000
Opening capital 1 Jan 2005
180000
378000
378000
Notes: Closing stock at 31 Dec 2000 is $30000.
Required: Prepare a trading, profit and loss account, balance sheet at 31 Dec 2005
Week 7 : Computerized Accounting – Housekeeping, General Setting
and Creating Chart of accounts
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 General setting for company particulars
 Creating company name and address
 Creating company data folder
 Creating chart of accounts
Learning outcomes to be attained:
Mod Learning Guide: Computerised Accounting
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Olympia College
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
Diploma In Information Technology
How to do general setting for a company through housekeeping
How to create company name and address in general setting
How to create company data folder in directory
How to create chart of accounts through general ledger file maintenance
Readings and preparation to be undertaken by the student:
a From the text book
UBS Computerized Accounting
guide & Exercise Book
Self-study
Chapter 22
Chapter 23
Chapter 24
Pages 22-2 to 22-7
Pages 23-2
Pages 24-2 to 24-5
Week 8
Computerized Accounting – Debtor File Maintenance and Creditor File Maintenance
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Creating individual debtor accounts through debtor file maintenance
 Creating individual creditor accounts through creditor file maintenance
 Entering opening balances of accounts
 Doing debtors aging analysis
 Doing creditors aging analysis
Learning outcomes to be attained:
 How to create debtor accounts through debtor file maintenance
 How to create creditor accounts through creditor file maintenance
 How to enter opening balances of accounts
 How to do debtors aging analysis
 How to do creditors aging analysis
Readings and preparation to be undertaken by the student:
a From the text book
UBS Computerized Accounting
Self-study guide & Exercise Book
Chapter 8
Chapter 14
Pages 8-5 to 8-12
Pages 14-2 to 14-17
Week 9
Computerized Accounting – Organizing Batches and Maintaining Stock Values
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Organizing batches of transactions
 Creating chart of accounts for opening stock and closing stock
 Maintaining opening stock value and closing stock value
Learning outcomes to be attained:
 How to organize batches of transactions for purchases, sales, purchase
return, sales return, bank receipts & payments, cash receipts & payments
 How to create chart of accounts for opening stock and closing stock
 How to maintain opening stock value and closing stock value
Readings and preparation to be undertaken by the student:
Mod Learning Guide: Computerised Accounting
14
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Diploma In Information Technology
a From the text book
UBS Computerized Accounting
Self-study guide & Exercise Book
Chapter 2
Chapter 4
Chapter 5
Pages 2-6 to 2-7
Pages 4-7
Pages 5-7
b. Assign further practice and activities to students based on the module materials and the computerized
accounting questions prepared by lecturer.
Week 10
Computerized Accounting – Data and Quick Transactions
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Creating chart of accounts
 Organizing batches of transactions
 Using Quick method for recording transactions
 View the transactions record and reports
 Doing backup
Learning outcomes to be attained:
 How to create chart of accounts including debtor and creditor accounts
 How to organize batches of transactions for purchases, sales, bank
receipts & payments, cash receipts & payments
 How to use Quick method for recording transactions for purchases, sales,
bank receipts & payments, cash receipts & payments
 How to view the transactions record and reports
 How to the backup
Readings and preparation to be undertaken by the student:
a From the text book
UBS Computerized Accounting self-study guide &
Exercise Book
Chapter 4
Chapter 5
Pages 4-3 to 4-15
Pages 5-3 to 5-14
Week 11
Computerized Accounting – Data and Add Transactions
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 Creating chart of accounts
 Organizing batches of transactions
 Using Add method for recording transactions
 View the transactions record and reports
 Doing backup
Learning outcomes to be attained:
 How to create chart of accounts including debtor and creditor accounts
 How to organize batches of transactions for purchase return, sales return,
discount allowed and discount received and others
 How to use Add method for recording transactions for purchase return,
sales return, discount allowed, discount received and others
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 How to view the transactions record and reports
 How to the backup
Readings and preparation to be undertaken by the student:
a From the text book
UBS Computerized Accounting
& Exercise Book
Self-study guide
Chapter 8
Pages 8-3 to 8-28
Week 12
Computerized Accounting – View and Generation of Reports
Over the week of lecture and tutorial, the focus will be to undertake the followings:
 View and generation of trial balance, income statement, balance sheet
 View and generation of fixed asset reports
 View and generation of stock reports
Learning outcomes to be attained:
 How to view and generate the report of trial balance, income statement
and balance sheet
 How to view and generate the report of fixed asset showing the fixed
asset details and the disposal of fixed assets
 How to view and generate the report of stocks showing the stock details
such as stock code, stock price, stock quantity and stock list
Readings and preparation to be undertaken by the student:
UBS Computerized Accounting
Self-study guide & Exercise Book
Chapter 8
Chapter 10
Chapter 12
Pages 8-26 to 8-28
Pages 10-2 to 10-7
Pages 12-2 to 12-6
Week 13 : Review Class
Review of the common and important topics by discussing and practicing exam-type questions in class.
Week 14 : Review Class
Review of the common and important topics by discussing and practicing exam-type questions in class.
Mod Learning Guide: Computerised Accounting
16
Olympia College
Mod Learning Guide: Computerised Accounting
Diploma In Information Technology
17