Henry Ford Health System – Division of Sports Medicine
Sports Medicine Athletic Trainers’ Meeting
Thursday October 3, 2013 11-1 pm – Ford Road Rehab
Present: Bartek, Blokdijk, Ewalt, Eyers, Heikkinen, Kunkel, Levin, Leyser, Lopez, Newood,
Parkinson, Rourke, Schreiber, Smith, Weindel, Zehnpfennig
Absent: Elenis (injury), Thrasher (funeral), Weir (physician clinic with Dr. Shehab)
I.
System, Department, and Division Updates a.
HFHS i.
Naviget consulting group have looked at recommendations on a global level, forming work groups to tackle items b.
Department of Orthopaedics i.
Physicians are 112% of target productivity ii.
Before reaching out to physicians, please check Epic notes. If having problems accessing, email Christina and I will cut and paste. If after the Epic note, you still have questions email the physician but please include athlete’s name and MRN with your specific questions. iii.
If you need an MRN for an athlete that is getting an appointment, okay to contact the CSRs at CAM to assist with creation. c.
Division Personnel i.
Athletic Trainers: Trevor Lopez ii.
Cranbrook update: Hired Steve Carter, will begin November 10 th iii.
Post-meeting, I received a letter of resignation from Janelle Jaha. Will need help with a few ASH events (see below for coverage). Two dates are on Tuesday, when Christina is assisting with Concussion Clinic due to added providers. d.
Physician Clinic i.
Patient feedback from HEP (please disburse and track forms based on site – interoffice mail to William Bohler in orthopaedics at CFP to run data with indication of CAM or Columbus). e.
Exempt/Salary Status of ATs i.
Continuing to work with HR, legal and compensation on moving ATs to exempt status. Next meeting for Nancy Z and Christina is Thursday
October 10 th . If you have any specific questions, please email Christina prior to the meeting so we can address them in our meeting.
ii.
CTO will remain, although no RG2 or AW (shift/weekend differential).
We are working with compensation on an updated job description and to account for comparable salary rates accounting into RG2 and

AW since a majority of the time is spent at the schools (1600-1000 hours/year) during later shifts or weekends.
iii.
Will meet with HR (meeting TBD – individuals can call in if not able to physically attend) prior to November 3 rd which is the targeted implementation date for that pay period. HR/legal to develop FAQ to address questions.
f.
Engagement i.
What tools do you need to do your job successfully?
Epic Access: work with IT at school if have a computer (having issues accessing remotely due to school restrictions); several still do not have computer access.
If had to choose a tool to make AT successful with accessing information at the school, would choose an iPad.
Coats: If you coats have seen better days, please bring in old one and will swap out coat. If you could choose a fleece or outer spring/fall coat, would choose an outer zip up coat. g.
Tuition Reimbursement i.
Up to $3,000 per year in tuition reimbursement as part of full time benefits. Many options with online masters programs. If you are looking to go back to school, will need to meet with Christina first to discuss programming and get forms filled out for reimbursement.
h.
Miscellaneous Items i.
All ATs should be using SCAT3. Will work on short version of it for the sideline (two-page).
ii.
Flu shots, need to have done by December 1 st per HFHS policy. Given out at Ford Road today, other option is Thursday November 14 th at
CAM.
iii.
Durable bracing, there is a lock now at CAM on the equipment. If you have an athlete that needs items need an MRN and your school physician to sign sheet.
iv.
Marian is hosting CHSL field hockey finals at Madonna on Saturday
October 12 th . If you need hours (3 hours), feel free to cover (game begins at 3:30 pm, need to arrive to Madonna by 2:30 pm).
i.
Epic Templates i.
From email dated 8/23/13:
Still waiting on SCAT3 and SCAT3child templates to be uploaded – once they are completed will let you know. Todd Bohler has completed our injury report and progress note templates. These templates will be utilized for student-athletes/patients that we are referring to our physicians from our outreach schools/community. If you uploaded the documentation into Epic, please be sure to send a note to the physician to let them know it is there prior to the patient’s visit.

HFH AMB ORT SPORTS INJURY REPORT (21015449)
HFH AMB ORT SPORTS INJURY PROGRESS NOTE (21015774)
When doing an Epic documentation, will need MRN for patient. Go under the Epic icon (upper right hand corner), patient care, documentation. Once you have used it for a bit, it will come up under
“recent” right under the Epic icon and you can star it to add to favorites so it continues to show up. You will list yourself as provider and click on
CAM Sports Medicine for department (since that is our main area for
AT). It will immediately take you to “progress notes” where you will search HFH AMB ORT SPORTS INJURY REPORT or INJURY PROGRESS
NOTE for insert smart text. As with any Epic documentation, the blue highlight are pre-populated from the patient record. *** is free text that you can enter, yellow highlight gives you a drop down menu, and F2 will allow you to tab through document. After completing document, please email the physician that your student-athlete/patient is seeing. j.
Coverage Needed: i.
Tuesday October 8 th : ASH Volleyball (5 pm arrive, games at 6/7 pm) ii.
Thursday October 10 th : ASH Middle School and Field Hockey (3 pm arrive, field hockey games at 4:30/6 pm) iii.
Saturday October 12 th : CHSL Field Hockey Finals at Madonna (2:30 pm arrive, game at 3:30 pm) iv.
Tuesday October 15 th : ASH Middle School (3 pm arrive, done around 7 pm) v.
Tuesday October 15 th DPSL Cross Country at Belle Isle (3:30 pm arrive) vi.
Thursday October 17 th : ASH Volleyball (5 pm arrive, games at 6/7 pm)
Reminders and FYI:
II.
Annual Mandatory Education (HF University) a.
6 classes under clinical track, due by December 1 st . See attached handout regarding AME and other end of the year items due.
III.
AT Portal Update (T. Bohler) a.
Up and running – still in phase 1 so may see “under construction” for certain tabs. Please send feedback to Christina or Todd Bohler (wbohler1@hfhs.org) b.
Continue to use – will hit ground running in August (delay mainly due to
Epic) c.
http://hfatdnn.henryfordortho.com to log on (username: hfhs email address; initial password: hfhs username + ortho EXAMPLE username: ceyers1@hfhs.org password: ceyers1ortho).

d.
Be sure to log on and change password ASAP. To change password, click on name in upper right hand corner. If you forget password, send email to Todd
Bohler (wbohler1@hfhs.org) so he can reset.
IV.
Dates (Continuing Education & AT Profession) a.
Board of Certification Professional Development Assessment: http://www.bocatc.org/index.php?option=com_assessment&view=category
&id=23&Itemid=184 b.
AT Board Meetings: Friday November 15 at 10 am (Lansing, Michigan)
V.
Future Agenda Items: c.
Please let Christina know of any agenda items you would like to add
VI.
Future Meetings for 2013/2014 (Thursday 11-1 pm) d.
Continuing Education i.
2013: November 7 ii.
2014: January 9 (1 week later due to no school?); March 6; May 8;
September 4; November 6 e.
Sports Medicine (those with Ortho assignment) i.
2013: December 5 (AT Outreach Meeting – Goal Setting); AT Holiday
Party – TBD – Discussion of Ortho “After the Holidays” party at the department level; ATs to have a holiday party on their own in
December 2013 – will coordinate based on winter schedules for
December on a Monday. ii.
2014: February 6 (Columbus) April 3 (Ford Road); June 5 (Columbus);
July 31 (½ day prior to outreach commitments) (CAM Batting Cage);
October 2 (Ford Road); December 4 (Columbus)