Addendum to the Scholars’ Day Task Force Report May, 2009 After submission of the Scholars’ Day Task Force Report, the Faculty Development committee requested the Task Force attend to a few additional matters regarding the feasibility and requirements for implementation of Scholars’ Day 2010 at Nazareth College. We have responded to the committee requests on a point-by-point basis below. 1. Suggestions regarding possible dates for the event, following a consultation with Campus Facilities and whoever else you deem appropriate. More than half of the faculty and staff respondents to the Scholars Day survey suggested holding the event in April before the last week of classes. Considering the faculty and staff feedback, in our original report, the Task Force recommended that Scholars’ Day should be on a Tuesday, Wednesday, or Thursday during mid-April, 2010. Based on this recommendation the following dates were suggested via email to all Department Chairs and Charles Loray, Campus Events Manager, to determine if there were any conflicts or preferences: April 13th, 14th, 15th, 20th, 21st, or 22nd, 2010. Based on the feedback received from Department Chairs and Mr. Loray, the proposed dates that remain without conflict include: April 15th, 20th, 21st, or 22nd. The Task Force recommends that the specific date for Scholars’ Day be established by the Scholars’ Day Committee. However, the Committee is asked to consider the public school spring break schedule (Inclusive Education) and the already established Music and Theatre schedules for Spring 2010 before deciding on a date. 2. The preparation of a list that contains the names, telephone numbers, e-mail addresses, etc., of potential contacts and/or resources. Select members of the Scholars’ Day Task Force attended or communicated with the organizers for Scholars’ Day events at other local colleges and universities. We have included a list of contacts and information provided based on these communications. 1. SUNY Brockport Contact: Colleen Donaldson, Chair of Scholars Day Committee Phone: 395-5118 Email: cdonalds@brockport.edu Website: http://www.brockport.edu/scholarsday/2009/index.html Event: “Scholars Day/Night” April 15, 2009 - 8:30am-5pm Main Campus, 6-7:30pm Metro Center Campus Details: Information about Scholars Day costs was provided and is included in item #3 for reference. 2. SUNY Oswego Contact: Jack Gelfand, “Quest” Chair 2009 Email: gelfand@oswego.edu Website: http://www.oswego.edu/academics/opportunities/quest/index.html Event: Scholars Day is entitled “Quest” 3. SUNY Cortland Contact: R. Bruce Mattingly, Chair of Scholars Day, Interim Dean of Arts and Sciences Phone: (607) 753-4312 Email: bruce.mattingly@cortland.edu Website: http://www2.cortland.edu/events/scholars-day/index.dot Event: “Scholars Day” April 17, 8:30am to 5pm Further Details: Support for Scholars' Day has been received from the offices of the President, Provost, and VPAA, The Cortland Fund, The Cortland College Foundation and Auxiliary Services Corporation. Scholars Day Committee: Cynthia J. Benton, Childhood/Early Childhood Education Philip Buckenmeyer, Kinesiology Christopher P. Cirmo, Geology Daniel M. Harms, Library David Miller, Geography Lisa Mostert, Classroom Media Services Gigi Peterson, History Kevin Pristash, Campus Activities 3. An investigation into probable costs, followed by some preliminary recommendations regarding a budget. Select members of the committee communicated with Colleen Donaldson, Chair of Scholars Day Committee at SUNY Brockport to discuss the potential costs associated with implementing Scholars’ Day at Nazareth College. The costs reported by representatives from SUNY Brockport included the following: (1) a luncheon for 325 presenters and mentors (~$4000), (2) an evening reception (~$200) paid for by Student Government, (3) printing and publicity costs including posters, abstract & schedule booklets, name tags and ribbons for presenters, and community advertising abstract booklets (~$3000). Although all students will be expected to attend Scholars’ Day, and the Task Force anticipates the number of presenters to be fewer than at SUNY Brockport, we feel that light refreshments should be available at presentation areas throughout the day. Therefore, we feel the cost of food associated with the event should be similar to that reported by SUNY Brockport. In addition, the college needs to consider the cost associated with faculty time for a Scholars’ Day coordinator. As recommended in our original report, this would include a total of 9 credits of workload release time for a faculty coordinator (3 CR Summer 2009, 3 CR Fall 2009, 3 CR Spring 2010). This release time is recommended for planning and development of the first Scholars’ Day event at Nazareth over the next 12 months. The appropriate college committees then should evaluate the need for release time for future Scholars’ Day events once the model has been established. Based on all of this information and our recommendations, a summary table (Table A) of potential costs associated with implementing a Scholars’ Day at Nazareth College is included on the next page. Table A - Estimated Costs for Nazareth College Scholars’ Day 2010 Item Potential Cost Printing and Publicity $ 3,000 Luncheon, Reception, & Refreshments (200 + participants) $ 4,000 Scholars’ Day Coordinator (faculty time) 9 CR total workload $ 7,000 + time Last, as suggested in our initial report, we recommend that the Scholars’ Day Committee at Nazareth College be composed of members from Faculty Development Committee, Faculty Executive Committee, as well as a broad representation of faculty members, key staff and students from across the college. Specifically, we feel that Mr. Loray, Campus Events Manager and key staff from Information Technology should either be included on the committee or act as close consultants with the committee during the planning process. Also, depending ultimately on the Faculty Development Committee’s recommendations regarding composition of the committee, the following members of the Scholars’ Day Task Force are interested in serving on a Scholars’ Committee at Nazareth College: Jim Black (Graduate Education), Carol Brownstein-Evans (Social Work), Marrlee Burgess (Student Transition / First Year Center and representing Student Development), Catherine Doyle (Library and Media Center), C. Yousuf George (Mathematics), Sara Gombatto (Physical Therapy), David McGough (Education), Marjorie Roth (Music), Rochelle Ruffer (School of Management).