110. Basic Aviation Supply Fundamentals
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110 BASIC AVIATION SUPPLY FUNDAMENTALS
References:
[a] OPNAVINST 4790.2H, Naval Aviation Maintenance Program (NAMP), Vol. I
[b] OPNAVINST 4790.2H, Naval Aviation Maintenance Program (NAMP), Vol. V
[c] NAVSUP Publication 485 (Rev. 3), Afloat Supply Procedures, Vol. I
[d] NAVSUP Publication 485 (Rev. 3), Afloat Supply Procedures, Vol. II
[e] NAVSUP Publication 409, MILSTRIP/MILSTRAP Desk Guide
[f] NAVEDTRA 14326, Storekeeper Basic
[g] OPNAVINST 4614.1F, Uniform Material Movement and Issue Priority System
[h] http://www.boss3.navy.mil
[i] EBUSOPSOFFINST 4200.1A, Department of the Navy Policies and Procedures
for the Implementation of the Government Wide Commercial Purchase Card
Program (GCPC)
[j] DoD Directive 1225.6, Equipping the Reserve Forces
[k] http://www.dtic.mil/comptroller/budgetindex.html
[l] COMNAVAIRESFORINST 7131.1, Flight Hour Program
[m] NAVSUPINST 4423.29, Navy Uniform Source, Maintenance and Recoverability
Codes
.1 State the function and responsibilities of material control. [ref. a,
ch. 12]
1. General
* Material Control centers are contact points within maintenance
organizations where requirements for indirect material are coordinated
with the ASD. Direct material requirements are expedited by ASD to
ensure:
(1) Maintenance requirements for parts and material are forwarded
to the ASD in a timely and continuous manner.
(2) Parts and material received are expeditiously routed to
applicable work centers and not allowed to accumulate.
(3) ASR, EHR, and SRC card trackable components have the
appropriate cards.
2. Responsibilities
The responsibility of Material Control is to provide material
support to their cognizant organizations and coordinate indirect
material requirements to ensure the material ordered is the material
required and delivered to the work centers
(1) Establish delivery/pickup points for material ordered.
(2) Maintain liaison with the supporting ASD on maintenance
material matters to ensure the material needs of the organization are
satisfied.
(3) Prepare documents for material required for operational
support, for example, aviation fuel, lube oil, flight clothing, and
material carried in service market outlets.
(4) Furnish information to the Supply activity on the identity
and quantity of material.
(5) Establish procedures to ensure proper operation of tool rooms
and the performance of tool inventories.
(6) Ensure surveys are prepared in the event of loss, damage, or
destruction of accountable material.
(7) Maintain adequate accountability of material and equipment on
custody.
.2 Discuss the following OPTAR funding and give five examples of items
procured with each: [ref. a, ch. 12]
a. Flight Operations Fund (OFC-01)
The following is a list of expense type transactions that are proper
charges to the flight operations OPTAR:
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(a) Aviation fuels consumed in flight operations.
(b) Initial and replacement issues of authorized items of flight
clothing and flight operational equipment for pilots and flight crews.
(c) Consumable office supplies for aviation squadrons.
(d) Aerial film, recording tape, and chart paper consumed in
flight.
(e) Flight deck shoes and safety shoes used by squadron personnel
directly involved in the readiness, launch, and recovery of aircraft.
(f) Liquid and gaseous oxygen consumed during flight by the
aircrew.
(g) Nitrogen used in aircraft and weapon systems.
(h) Aircraft maintenance costs and repair parts when obtained
from any other military source.
b. Aviation Fleet Maintenance Fund (OFC-50)
AFM Funds will be used to finance the cost of the following:
1) Paints, wiping rags, towel service, cleaning agent, and
cutting compounds used in preventive maintenance and corrosion control
of aircraft.
2) Consumable repair parts, miscellaneous material, and Navy
stock account parts used in direct maintenance of aircraft, including
repair and replacement of FLRs, AVDLRs, and related SE.
3)
Pre-expended,
consumable
maintenance
material
meeting
requirements of NAVSUP Publication 485 used in maintenance of aircraft,
aviation components, or SE.
4) Aviation fuel used at I-level in test and check of aircraft
engines during engine buildup, change, or during maintenance. Oils,
lubricants, and fuel additives used at both O-level and I-level.
5) Allowance list items (NAVAIR 00-35QH-2) used strictly for
maintenance, such as impermeable aprons, explosive handlers coveralls,
industrial face shields, gas welders gloves, industrial goggles, and
nonprescription safety glasses.
6) Fuels used in related SE (shipboard only).
7) Replacement of components used in test bench repair.
8) Maintenance or equipment replacement of aircraft loose
equipment listed in the AIR.
9) Consumable hand tools used in the readiness and maintenance of
aircraft, maintenance and repair of components, and related equipment.
10) Safety and flight deck shoes used in maintenance shops.
11) Repair and maintenance of flight clothing and pilots and crew
equipment.
12) Authorized decals used on aircraft. 13) Replacement of
consumable tools and IMRL allowance list items.
14) Items consumed in interim packaging and preservation of
aviation fleet maintenance repairables.
15) Items, such as MAFs, MAF bags, equipment condition tags, and
COG 1I forms, and publications, used in support of direct maintenance
of aviation components or aircraft.
16) Authorized special purpose clothing for unusually dirty work
while performing maintenance of aircraft.
17) Civilian labor only when used in direct support of AFM
(requires ACC/TYCOM approval prior to use).
18) Costs incurred for IMRL repair.
19) Replacement of general purpose electronic test equipment
allowance items which are missing or unserviceable (COG Z).
20) Oils, lubricants, and fuel additives consumed during flight
operations.
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21) Navy stock account repairable material (non-AVDLR) used in
direct maintenance of aircraft component repair, or related SE.
22) The requisitioning of material incidental to TD installation,
for example, fluids, epoxies, and shelf life items, not to exceed one
thousand dollars per TD per squadron.
.3 State the procedures for accomplishing the following actions: [ref.
a, ch. 12]
a. Ordering parts and material
Requests for parts and material for indirect support of weapon
systems maintenance are forwarded by work centers and support areas to
Material Control.
(1) Receive requirements from work centers and support areas (Olevel).
(2) Use appropriate automated procedures to provide data to the
ASD (O-level).
(3) Enter date and time ordered in the register to reflect the
exact time of submission to ASD. This time is required for determining
accurate NMCS start time and conducting follow-up inquiries (O-level).
(4) Approve or disapprove indirect material requirements from
work centers by reviewing message mailbox (I-level).
b. Receipt and delivery of parts and material
(1) Receive the material and a DOD Single Line Item Requisition
System Document (DD 1348) (or facsimile form) from the ASD MDU.
(2) Sign the DD 1348 copy as receipt.
(3) Enter the date and time the material is delivered to the
specified delivery point on the DD 1348.
(4) Determine if the component is ASR, EHR, or SRC card trackable
and that the appropriate ASR, EHR, or SRC card is with the component
before forwarding it to the work center. Activities with NTCSS
Optimized OMA NALCOMIS will, upon receipt or delivery of a tracked
component, ensure the CM ALS has been received. If the appropriate
record or card is not received with the component and a replacement RFI
component is not available, contact COMNAVAIRSYSCOM (AIR-3.3.5) for
reconstruction or disposition directions. For activities with NTCSS
Optimized
OMA
NALCOMIS,
contact
COMNAVAIRSYSCOM
(AIR-3.3.5)
for
providing the appropriate CM ALS record.
(5) Distribute received material to the appropriate work center.
(6) Obtain signature of work center personnel receiving material
on DD 1348.
c. Turn-in of defective components
1. Repairable material will be removed from an aircraft and made
available for turn-in when a replacement is requested, unless
specifically authorized to remain in place by the CRIPL. When the
replacement CRIPL item is received, turn-in of the old item must be
made within 24 hours.
2. All defective repairable components shall be wrapped using a
cushioning material, cellular plastic film (bubble wrap) PPP-C-795,
class 1 or class 2, for short term protection of equipment from
handling and shock when the component is turned in to Supply.
3. For an ASR, EHR, or SRC card trackable component, ensure the
appropriate ASR, EHR, or SRC card is enclosed in a plastic envelope and
attached to the component.
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4. Under no circumstances shall spare repairable components of any
type, RFI or non-RFI, be allowed to be held in any activity, unless
authorized by higher authority.
5. For defective material awaiting EI or PQDR disposition, refer to
Volume V, Chapter 10.
6. Embarked Air Detachments. Embarked air detachments will turn-in
non-RFI repairables to the host air capable ship for retrograde
shipment to the supporting shore site POE.
.4 Define the acronym MILSTRIP and state its purpose. [ref. a, app. C]
The Military Standard Requisitioning and Issue Procedures prescribes
standard data elements, codes and formats for requisitioning and
issuing material from supply.
.5 Define the following document identifier codes: [ref. e]
a. AFC
: Follow up (request for improved ESO)
b. AE1
: Supply Status, to requesitioner in US requisition
c. AK1
: Follow up on canx request by requisitioner.
Process as
canx if original canx not received.
d. AM1
: Document modifier.
e. AF1
: Follow up by requisitioner
.6 Identify the location represented by the following
identifier codes: [ref. e]
a. N32
: NAVICP Phil
b. S9I
: Defense Industrial Supply Center (DISC)
c. S9C
: Defense Supply Center Columbus (DSCC)
d. S9E
: Defense Supply Center Columbus (DSCC)
e. NDZ
: FISC San Diego
f. NJZ
: NSY Philadelphia
g. NNZ
: FISC Norfolk
h. NPZ
: FISC Pearl Harbor
i. NZZ
: FISC Yokosuka
.7
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
or
routing
Define the following interservice status codes: [ref. e]
BA : Item processed for release and shipment
BM : Document forwarded to activity indicated
BB : Item back ordered against a due-in to stock
BD : Requisition is delayed due to need to verify requirements
BZ : Item procured and on contract for direct shipment to consignee
BV : Item procured and on contract for direct shipment to consignee
CA : Rejected
CG : Rejected. Unable to identify requested item.
CK : Rejected. Unable to procure
CP : Rejected. Source of supply is local manufacturer, fabrication
local procurement
.8 Define the following interservice advice codes: [ref. e]
a. 2A : Item is not locally obtainable thru manufacture, fabrication or
procurement
b. 2B : Requested item only will suffice, do not substitute
c. 2D : Furnish exact quantity requested
d. 2S : Issue below established stock reservation levels is authorized.
e. 5A : Replacement certification.
f. 5D : Initial requirement certification
g. 5G : Exchange certification
h. 5S : Remain in place certification
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.9 Discuss the purpose of the supplementary address. [ref. e]
Used to identify the service and activity address to
material, billing or status data.
receive
.10 Define the following mode of shipment codes: [ref. e]
a. S : Scheduled Truck Service
b. J : Air Small Package Carrier
c. Z : Air Mobility Command (Controlled/Contract/Arranged space)
d. 7 : Express Mail
e. 9 : Local delivery by government or commercial truck, includes on
base transfer.
.11 Define and explain the following terms:
a. ICRL [ref. b, ch. 21] (Individual Component Repair List)
The ICRL is a management tool which provides an IMA with the ability
to relate its maintenance capability to individual items. The ICRL
indicates if local repair capability exists.
b. CRIPL [ref. a, app. C] (Consolidated Remain In Place List)
c. NMCS [ref. a, app. C] (Not Mission Capable Supply)
The material condition of an aircraft that is not capable of
performing any of its missions because maintenance required to correct
the discrepancy cannot continue due to a supply shortage
d. PMCS [ref. a, app. C] (Partial Mission Capable Supply)
Material condition of an aircraft that can perform at least one but
not all of its missions because maintenance required to correct the
discrepancy cannot continue because of a supply shortage.
e. NSN [ref. c, ch. 2]
(National Stock Number)
A 13 digit stock number assigned by the Defense Logistics Services
Center (DLSC) to identify an item of material in the supply
distribution system. It consists of a four digit federal supply
classification (FSC), and a nine digit national item identification
number (NIIN)
f. NIIN [ref. c, ch. 2] (National Item Identification Number)
A 9 digit number that consists of a two digit national codification
bureau (NCB) code and seven digits which, in conjunction with the NCB
code, uniquely identify each NSN item in the federal supply
distribution system.
g. AVDLR [ref. c, ch. 8] (Aviation Depot Level Repairable)
AVDLRs are financed by the NWCF. Under this process, the end user
finances the D-level repair and procurement of 7R COG repairables
through the local replenishment of these repairables to replace BCMd,
lost, or missing components. Although the squadron usually initiates
repairable demands, the IMA has primary control over whether these
transactions would result in an AVDLR NWCF charge. Thus, the IMA or
station will retain control of the AVDLR replenishment OPTAR and
corresponding accounting responsibilities.
h. AWP [ref. a, app. C] (Awaiting Parts)
The condition that exists when materials required to complete a
maintenance action are not available on station/ship. AWP is that time
when no work can be performed on the item being repaired due to a lack
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of ordered parts. Parts are not considered to be ordered until the
demand has been forwarded to the Supply Response Section of the Supply
Department. The time when AWP occurred and the length of time it lasted
is recorded in the Maintenance/Supply Record Section. Items which cause
AWP during on-equipment work are identified in the Removed/Old Item
Section. Items which cause AWP during off-equipment work are identified
in the (H-Z) Failed/Required Material Section.
i. IMRL [ref. a, app. C] (Individual Material Readiness List)
A consolidated list shows items and quantities of certain
required for material readiness of the aircraft ground activity
which the list applies
SE
to
j. AIR [ref. a, ch. 12] (Aircraft Inventory Record)
The AIR shall be used to establish a formal, continuous chain of
accountability for specific equipment and material installed on or
designated for use on any aircraft of a specified T/M/S. An AIR is
applicable to all aircraft of a specified T/M/S and lists selected
material and equipment accountable by all Navy or Marine Corps
organizations that are assigned or physically possess operational
aircraft.
k. EXREP [ref. a, app. C] (Expeditious Repair)
The processing for repair of NIS or NC components (repairable or
consumable). These components must be in support of, or related to, an
NMCS or PMCS, situation. This processing is accomplished by the
immediate removal of the component from the aircraft, expedited
delivery and induction for repair, and the earliest return to RFI
status for supply issue under the standard material issue priority
system.
l. BCM [ref. a, app. C] (Beyond Capability of Maintenance)
A term/code used by IMAs when repair is not authorized at that level
or when an activity is not capable of accomplishing the repair because
of a lack of equipment, facilities, technical skills, technical data,
or parts. BCM will also be used when shop backlog precludes repair
within time limits specified by existing directives.
.12 Explain the importance of the following aeronautical allowance
lists in relation to predeployment planning and mission sustainability:
a. AVCAL [ref. c, ch. 2] (Aviation Consolidated Allowance List)
The AVCAL, which is discussed in detail in NAVICPINST 4441.15
(series), is developed and published by the Naval Inventory Control
Point, Philadelphia. The AVCAL lists the items and quantities of
aeronautical material authorized to be stocked by CV/CVN/LHA/LHD ship
types to support the maintenance and operations of embarked aircraft.
It is tailored for each ship; and the items listed are selected from
all Allowance Requirement Registers (ARRs)/Allowance Lists (ALs) that
apply to the embarked aircraft. The allowance quantities are based on
the ship's demand records and the support doctrine contained in
OPNAVINST 4441.12 (series). The AVCAL includes allowances for the
Maintenance Support Package (MSP) concept. It does not include support
for the Integrated Operations Intelligence Center (IOIC), photographic
equipment, or catapult and arresting gear. These equipment/systems are
supported by APLs/AELs which, although prepared and distributed by
NAVICP PHIL, are to be included in Part II of applicable HMEO&E COSALs
published by NAVICP MECH. The allowance quantities, which are derived
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from pertinent ARRs/ALs, will have been included in the SNSLs in Part
III of such COSALs.
b. SHORCAL [ref. f, ch. 10] (Shore Consolidated Allowance List)
c. COSAL [ref. a, app. C] (Consolidated Shipboard Allowance List)
A document tailored to suit an individual ship or MAG material
support requirements.
It lists, by equipment, the NSN for each item
supported by the Naval Supply System. The COSAL is a supply management
document because it tells the supply officer how much and what type of
material to stock. It also tells the quantity of each item of equipage
that must be carried aboard ship.
.13 Explain the purpose of SM&R codes and define the following codes:
[ref. m]
1. UNIFORM SMR FORMAT
The uniform SMR format is composed of four parts consisting
of a two position source code, a two position maintenance code, a one
position recoverability code and a one position Service Option Code as
follows:
a.
c.
e.
g.
i.
PAOGD
PAODD
MGOZZ
AGOGD
XBOGG
b.
d.
f.
h.
PAOZZ
PAOGG
MDOZZ
XAOZZ
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.14 State the purpose of the following forms and reports:
a. Financial Liability Investigation of Property Loss (DD Form 200)
[ref. a, ch. 12]
A form used to document the report of survey and certify the survey
process when government property is lost, damaged, or destroyed. This
form is the official document to support establishment of debts, relief
from accountability, and adjustment to accountable records for Supply
System Stock and Property Book Material.
b. Controlled Equipage Record (NAVSUP Form 306) [ref. f, ch. 6]
c. Purchase Order/Invoice/Voucher (Standard Form 44) [ref. e, ch. 4]
The Standard Form 44 is for buying fuel from non-DLA into-plane
contract sources. This form is also used for buying services (e.g.,
landing fee, parking fee) and material from commercial sources. Lodging
for officers and food and lodging for enlisted personnel may also be
procured with this form.
d. White Identaplate (DD Form 1896) [ref. f, ch. 8]
The DD Form 1896 (white identaplate) is for buying jet fuel and
lubricants from DOD activities. Also, it may be used for getting fuel
and lubricants from commercial contractors holding DLA into-plane
refueling contracts
e. DoD Single Line Item Requisition (DD Form 1348) [ref. c, ch. 3]
The DD Form 1348 (6-pt) is for requisitioning repair parts and other
material for in-plane servicing.
It is not used for buying aviation
fuels and lubricants.
.15 Explain the mission and responsibilities of the ASD. [ref. a, ch.
12]
A function of the supporting supply activity. It is the liaison
point for all material requirements and includes a Component Control
Section and a Supply Response Section
.16 Define each of the following units of ASD and state the function of
each area: [ref. a, ch. 18]
a. SRS (Supply Response Section)
1. The SRS serves as the point of contact for satisfying maintenance
material requirements. SRS is divided into five units: RCU, TRU, MDU,
PMU, and PEB unit.
2. SRS shall:
(1) Process requirements.
(2) Maintain a control file for all requirements.
(3) Transmit requests to other on station supply processing
points as required.
(4) Deliver all parts and materials.
(5) Review and monitor NALCOMIS mailbox messages.
(6) Maintain all authorized station or ship aviation PEBs.
(7) Expedite high priority requisitions.
1. RCU (Requisition Control Unit)
* Requests for material to support weapon system maintenance are
received by RCU.
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2. PMU (Program Management Unit)
* The PMU is under the functional control of SRS and is responsible
for processing and expediting high priority requisitions, such as NMCS
or PMCS, Broad Arrow, and work stoppage requirements. High priority
material requests are processed by PMU. PMU shall:
(1) Ensure daily NMCS/PMCS reports are distributed to the O-level
activities.
(2) Validate all outstanding material requirements daily with Olevel activities.
(3)
Initiate
requisition
actions,
for
example
follow-ups,
cancellations, and modifications.
(4) Perform local rescreen procedure.
(5) Update requisitions with latest status received.
(6)
Initiate
naval
MILSTRIP
messages
for
part
numbered
requisitions.
(7) Process as ROB and POD for off station high priority
requisitions.
(8) Process BUNO/ SERNO change requests received from customer.
(9) Prepare and submits inputs to the Aircraft Material Readiness
Report.
3. TRU (Technical Research Unit)
a. The TRU is responsible for ensuring research is performed on all
requisitions received that fails initial system validation, such as NSN,
PN/CAGE, excessive quantity, and high money value.
b. Requests are processed by TRU as follows:
(1) Receive requisitions that are OFFTR/OFVAL.
(2) Perform requisition research using publications, catalogs,
stock lists, and manuals to verify data elements.
(3) Update NALCOMIS using researched data.
(4) Process requisitions using NALCOMIS.
(5) Clear mailbox messages
4. MDU (Material Delivery Unit)
a. The MDU is responsible for the pickup and delivery of all
material to supported activities. Deliveries should be planned,
scheduled, and carried out to the maximum extent depending upon the
number of drivers or vehicles available and the volume of material to
be delivered, consistent with the time limits listed in the following
example. Fragile material and delicate components that require special
handling, including special padding and racks, should be delivered by
the most direct route to reduce the risk of damage.
Issue Priority Group
Time
1
2
3
Priority Designator
1 – 3
4 – 8
9 – 15
Processing
1 Hour
2 Hours
24 Hours
5. PEB (Pre-Expended Bin Unit)
a. The PEB contains high usage, maintenance related consumable
materials, which have been expended from the Supply Department stock
records and financial accounts.
b. The purpose of the PEB is to shorten the issue and accounting
procedures for recurring issues of maintenance related materials.
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c. PEBs are located where they are readily accessible to maintenance
personnel and, when feasible, where they can be observed by the retail
outlet storekeeper to aid in recognizing abuses to the pre-expended
system. Items subject to pilferage are retained within an enclosure
with access limited to authorized personnel. SRS is responsible for
management and maintenance of PEBs by replenishing or turn-in action,
as required. PEB stock is limited to maintenance related material
having a minimum demand frequency of three per month. The quantity of
each item pre-expended will not exceed an estimated 30-day supply,
subject to the requirement that stock be replenished in full package
quantities. PEB stock level requirements for the Metrology and
Calibration Program will be determined from usage data collected from
METER cards by ASD.
b. CCS (Component Control Section)
a. The CCS is responsible for repairables management by accounting
for repairables stored in LRCA storage areas, in the IMA repair cycle,
and those being processed for shipment to DRPs. CCS is divided into
four units: DCU, LRCA storage unit, SSU, and AWP unit.
b. CCS shall:
(1) Physically store and manage in controlled access areas
adjacent to O-level or I-level activities.
(2) Ensure any LRCA stock records maintained independent of the
master stock item records are in agreement.
(3) Execute issue and control procedures for all repairable
demand requests.
(4) Process repairables received from IMA.
(5) Store and manage AWP repairables.
(6) Control AWP requisitions.
(7) Ensure CCS transaction documents, requisitions, and receipts
affecting repairable item stock records are forwarded to stock control.
(8) Ensure material reporting transactions for repairables are
forwarded to NDCSC.
(9) Ensure proper work load priority is assigned (EXREP repair of
critical repairable).
(10)
Execute
overall
repairables
management
policies
and
procedures for all uninstalled or in work DLRs, FLRs, and supply assets.
This includes retail OSI items and excess wholesale Supply System items.
When managing OSI repairables, maximum attention will be given to the
best stock level maintenance. When the OSI stock level on an item
becomes critically low, IMAs will be requested to apply priority effort
to repair like items in the IMA repair cycle. Success in preventing
stock outages occurs only when ASD and IMA Production Control work
together with the same objectives. This liaison is enhanced when CCS
and IMA Production Control are physically located together, sharing the
same records and files when possible. Other OSI repairables not subject
to local repair will be accorded expeditious handling in the IMA and
supply department to hasten the BCM and DRP shipment functions.
1. DCU (Document Control Unit)
a. DCU is responsible for maintaining control of repairable
components in all phases of the repair cycle.
b. DCU will perform the following functions:
(1) Review/Monitor NALCOMIS generated IOU/EXREP/DIFM reports.
(2) Review completed repair action mailboxes.
(3) Receive RFI/non-RFI materials from IMAS
(4) Perform DIFM returns.
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(5) Perform inter-IMA/service return (repair and return program).
(6) Process RFI material to stock
(7) Process RFI EXREP.
(8) Process BCM/Stock/DTO items.
(9) Inter-IMA Support.
(10) Process defective components for shipment/repair to an offstation IMA.
(11) Process returned defective components from off station IMA.
(12) Process incoming defective components from other IMAS.
2. LRCA (Local Repair Cycle Asset Storage Unit)
The LRCA Storage Unit is responsible for the receipt, storage, issue,
and accountability of repairable assets under the control of the ASD.
LRCAs are part of an activity's repairable fixed allowance, and are
generally stored in a location that hastens timely IMA repair and
return to the shelf in RFI condition. LRCAs are located in an area that
promotes efficient supply support of aircraft maintenance, that is,
rapid issue to an O-level or I-level activity, rather than storage or
record keeping convenience. Collocation of the LRCA with either I-level
Production Control or the O-level activity is the most desirable
arrangement.
3. AWP (Awaiting Parts Unit)
The AWP unit is responsible for receiving, storing, and controlling
all AWP components with bits/pieces requirements that are either EXREP
or referred off station. This unit should be located next to the IMA
Production Control. The AWP unit shall:
(1) Establish holding and staging areas.
(2) Maintain requisitions and records necessary to monitor,
follow up, expedite, reconcile, validate, and report material demands
for component repair.
(3) Maintain liaison with SRS on maintenance material matters to
ensure delivery of material required for component repair.
(4) Receive incoming material, identify it to the failed
component, and when all required material is received, reinduct
component.
(5) Continually review and follow up on off station requisitions
to fill AWP requirements.
(6) Establish procedures to ensure unsatisfactory LRCA AWP
situations are made known to higher authority for assistance.
(7) Make recommendations for controlled cannibalization of AWP
components after joint review and determination between AWP unit
representative and IMAs Production Control.
(8) Establish procedures to BCM components to the next level of
repair when appropriate.
AWP management will be responsive to aircraft maintenance needs by
ensuring timely follow up, validation, and BCM actions are performed.
(9) The accuracy of the AWP inventory requisition records and
outstanding requisitions will be maintained through weekly reviews. A
standard of no less than 98 percent accuracy is necessary for effective
AWP management.
(10)
Establish
local
rescreen
Procedures
to
satisfy
AWP
requirements.
4. SSU
a. The SSU is responsible for processing all items returned from
IMAs via DCU and for screening RFI/BCM components. This is done by
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110. Basic Aviation Supply Fundamentals
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using NALCOMIS functions available. It is recommended that this unit be
located next to the AMSU. Rapid movement of BCM DLRs into the DRP
pipeline is required prior to requisitioning replacements for stock or
end use. Under fixed allowance procedures, DLRs must be certified BCM
and prepared for shipment to a DRP before a replacement can be
requisitioned for stock or end use (excluding CRIPL items and ZA9
project code).
b. SSU will refer to NAVSUPINST 4421.20 for procedures for
retrograding BCM repairables received from the IMA and will use the
FEDLOG to determine DRPs and DSPs.
.17 Define the following as related to the ASD: [ref. a]
a. FLR [app. C] (FIELD LEVEL REPAIRABLE)
A low cost repairable, capable of being restored to serviceable
condition at the IMA, as indicated by the SM&R code. Final disposition
of an FLR usually rests with the IMA.
b. NC [app. A]
Not Carried
c. NIS [app. A]
Not In Stock
d. TAT [app. C]
TURNAROUND TIME (TAT) - TAT is:
1. The time period that commences with the time an aircraft is
removed from an operating unit to undergo a rework process and
terminates when the reworked aircraft is returned to an operating unit.
A change of reporting and controlling custody is not necessarily
involved; however, a change in physical custody is always involved. TAT
is the sum of the following: time enroute from an operating unit to the
naval facility, time awaiting rework, time in rework, time awaiting
flight check after rework, time in a COMNAVAIRSYSCOM RFI status, and
time enroute to an operating unit.
2. The time needed to service, inspect, and check an item prior to
recommitment.
3. The interval between the time a repairable item is removed from
use and the time it is available for reissue in a serviceable condition.
4. TURNAROUND TIME (TAT) (Recoverable Missile Targets) - For
recoverable missile targets, TAT is the total time required to perform
a complete post launch rehabilitation inspection commencing with the
onset of decontamination of a recovered target and including all
scheduled and unscheduled maintenance and testing required to return it
to a launch ready condition.
.18 Discuss the requirements for the preservation, packaging, and
handling of non-RFI components. [ref. a, ch. 12]
a. All aeronautical material, regardless of its status, RFI or nonRFI, shall be preserved, packaged, and handled by Supply and
Maintenance personnel in such a manner as to prevent damage or
deterioration.
NAVSUP
Publication
700
provides
preservation
and
packaging requirements for specific repairable components. When it is
positively known a component repaired by an IMA will be reissued to
local operating units in a reasonably short time, it need only receive
the minimum amount of preservation and packaging to ensure positive
identification and short-time protection.
b. In no cases shall non-RFI material be casually or carelessly
handled merely because it is intended to undergo repair. Particular
care shall be given to prevent further damage of repairable items that
are to be returned to overhaul.
c. The IMA is responsible for internal and external preservation
(prior to packing) of all components. The IMA will adequately protect
components for local routing to the supply department packing and
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110. Basic Aviation Supply Fundamentals
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preservation section. Engines will be packed and preserved by the IMA.
Additionally, supply assets will be tracked to ensure reinspection and
represervation is performed per NAVSUP Publication 700.
.19 Discuss the scope of the CRP. [ref. a, ch. 12]
a. The scope of component repair is virtually unlimited since it
ranges in depth from a small adjustment to the complete repair of
components.
b. Specifically, component repair encompasses those functions
performed by D-level maintenance activities, IMAs, and O-level
activities
during
overhaul,
repair,
check,
test,
certification,
modification, or manufacturing. These functions are applicable to all
aeronautical material, that is, airborne and mission equipment, engines,
and SE. Component repair does not include expendable weapons.
c. IMAs are authorized to perform any and all maintenance for which
they have or can be granted authority and capability, in keeping with
the philosophy of repair at that level of maintenance, which will
ensure
optimum
economic
use
of
resources,
especially
AVDLRs.
Additionally, they are authorized to manufacture aeronautical material,
if they have the capability, regardless of the manufacturing level
assigned.
d. O-level activities are responsible for on-equipment repair, for
example, replacement of end wiping gaskets in landing gear struts and
hydraulic actuating cylinders, vice removing complete assemblies from
the aircraft. Removal involves:
1) Possible damage to the component and loss or damage of
attaching parts.
2) Possible human error in reinstallation
3) Re-rigging, realignment, bleeding, and readjusting upon
reinstallation
4) Immobilization of aircraft
5) Loss of mission capability and readiness
6) Reviewing troubleshooting techniques and aviation 3M data to
ensure only faulty components are being removed
7) Identifying, protecting, and turning in material for repair.
e. IMAs Shall:
1) Establish an effective and responsive component repair process
under this and other instruction.
2) Provide assistance to supported units.
3) Ensure maximum effort is made in obtaining parts for equipment
being repaired.
4)
Use
customer
services
and
D-level
resources
via
the
COMNAVAIRSYSCOM to effect repairs of material in support of the
component repair process.
5) Exercise cause and good judgment in recommending the
condemnation of aeronautical material
f. D-level maintenance activities shall:
1) Provide the maximum possible support to the component repair
process using all available resources under this and COMNAVARSYSCOM
instructions.
2) Provide customer services and return items RFI vice overhauled.
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110. Basic Aviation Supply Fundamentals
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.20 State the purpose of an SF-364 ROD. [ref. f, ch. 5]
The purpose of a Report of Discrepancy (ROD) is to identify, correct
and prevent further discrepancies.
A SF-364 is used for reporting
discrepancies
attributable
to
shippers
(shipping
discrepancies
attributable to or the responsibility of the activity that shipped the
material).
The SF-364 will be initiated by the receiving activity. A
point of contact, telephone number, and fax number should be provided
to assist in timely resolution.
RODs can be submitted for the
following reasons:
1) Material Non-receipt: If material was shipped by traceable means,
Supply will provide GBL, registered or certified numbers, and DLA
transportation information received from the Port of Embarkation (POE).
2) Unusable
: If material is received damaged, take photographs
of damage and retain container, if possible. If material is unusable
due to inherent problems, DFSC will negotiate with the vendor and /or
manufacturer. Solutions may involve returning material to T-ASA,
instructions are on-site fix, warranty repair, or direct exchange.
3) Wrong Material: If customer error, you will have to reorder. If
other than customer error, DFSC will forward disposition instructions
to you. This may include return of material and a request for billing
adjustment, or direct exchange.
.21 Discuss UMMIPS and how it relates to aviation components. [ref. g]
* Uniform Material Movement and Issue Priority System (UMMIPS) is
used during peace and war to ensure that materiel is provided to users
in accordance with rules that take into account the military importance
and urgency of need of the requiting activity, and other command and
management considerations. These criteria are structured to provide a
distinct advantage to deployed forces.
.22 Discuss the priority designators associated with the following:
[ref. g, encl. 1]
a. FAD I
: Reserved for those units which are most important
militarily in the opinion of the Joint Chiefs of Staff and as approved
by the Secretary of Defense.
b. FAD II
: Assigned to U.S. combat, combat ready and direct
combat support forces deployed to or operating from areas outside the
50 states and adjacent waters, Panama, and such other areas as may be
designated by the Joint Chiefs of Staff.
c. FAD III
: Assigned to all other U.S. combat ready and direct
combat support forces outside CONUS not included under FAD II.
.23 Explain proper management of preexpended bins including: [ref. a,
ch. 18]
a. High/low limits
: The quantity of each item pre-expended will
not exceed an estimated 30-day supply, subject to the requirement that
stock be replenished in full package quantities. PEB stock level
requirements for the Metrology and Calibration Program will be
determined from usage data collected from METER cards by ASD.
b. Dollar value
: The Supply Officer and the MO of the activity
being supported are jointly responsible for determining those eligible
items to be added to or purged from pre-expended stocks under the
criteria prescribed. Eligible items with a unit cost of $150 or less
may be routinely established in pre-expended stocks. Eligible items
with a unit cost in excess of $150 may be pre-expended with the
approval of the CO. SRS will replenish the PEB as necessary.
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110. Basic Aviation Supply Fundamentals
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c. Usage data
: Stock records will be reviewed quarterly to
ensure all items have sufficient usage to be retained in a pre-expended
status and to correct any mixing of pre-expended items. As a minimum,
any item which had no demand within the last 12 months will be purged
from pre-expended stock and returned to the supporting Supply
Department. The value of material placed in PEBs will be charged to
overhead at industrial type activities or to the account chargeable for
operations at other activities. If more than one account is chargeable
for material in a pre-expended category, the cost will be apportioned
to the appropriate accounts.
.24 Define and describe the use of the following reference materials:
a. MLN [ref. c]
: Management List Navy
b. MCRL [ref. c] : Master Cross Reference List
* The MCRL is a consolidated cross reference list of all NSN items
of supply in the federal catalog system. The MCRL is published on the
FEDLOG CD ROM.
c. MRIL [ref. c]
: Master Repairable Item List
d. IPB [ref. a, ch. 12]: Illustrated Parts Breakdown
e. LIRSH [ref. c, ch. 2]: List of Item requiring Special Handling.
f. Afloat shopping guide [ref. c] : Designed to assist Fleet personnel
in identifying the National Stock Number (NSN) for items that are
frequently requested by ships. It includes a detailed description of
each item, and (when applicable) the stock numbers of substitute items.
It also includes specifications for illustrations or diagrams of many
types of material.
g. GSA catalog [ref. c] : Provides a single source of information for
all furniture items presently stocked by FSS. Supersedes all other FSS
furniture catalogs and should be used as sole guide for selecting
stocked furniture and related items
h. FEDLOG [ref. c] : FEDERAL LOGISTICS DATA, on Compact Disc Read-Only
Memory (CD-ROM) is available as the access to DOD logistics data.
FEDLOG is an interactive query system using the following types of
search criteria: Part Number; Commercial and Government Entity (CAGE);
National Item Identification Number (NIIN); National/NATO Stock Number
(NSN); Permanent System Control Number (PSCN); Supplier Name; Item Name;
Navy Item Control Number; Engine Number; and Master Repairable Item
List (MRIL) Shipping Code.
.25 Discuss the purpose of the BOSS Program. [ref. a, ch. 11; ref. h]
The BOSS III Program is a partnership in which the Navy seeks to
reduce
supply
support
costs
by
improving
reliability
and
maintainability of NAVICP managed items in fielded weapon or support
systems. The goal of this logistics partnership is to reduce costs and
improve readiness. Sources of candidates are the fleet, Navy Hardware
Systems Commands, NAVICP, NAVAIRDEPOTs, NAVAIRWARCENs, Naval Shipyards,
ISEAs, PMAs, and private industry. Typical candidates will exhibit low
mean time between failure and high repair costs.
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110. Basic Aviation Supply Fundamentals
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The BOSS III Program reviews all ILS elements to determine
affordable overall support solutions. Initiatives covered under BOSS
III include:
1) Reliability Improvements, for example, LECPs.
2) ILS Solutions, for example, technical manuals, training, and
supply support changes. Additional emphasis is placed on supply support
changes.
3) Maintenance Philosophy Enhancements.
.26 Discuss the purpose and use of NGRE funds. [refs. j, k] / (from LT
Locklar’s Guide)
Ref (j) DOD Directive 1225.6, Equipping the Reserve Forces
a. The Reserve components of each Military Department shall be
equipped to accomplish all assigned missions and shall have
equipment procurement and distribution program that is responsive
to the Combatant Commanders’ requirements and sustainable on
those joint and other missions, including homeland security
defense.
b. Secretaries of the Military Departments shall provide in their
directives procedures and develop systems needed to identify,
validate, and track Reserve component equipment requirements, onhand and projected inventories, and funding through procurement,
distribution and sustainment processes.
Ref (k) www.dtic.mil/comptroller/budgetindex.html
National Guard and Reserve Equipment funds:
Equipment procurements for the Reserve Components are funded either in
the procurement appropriations of the Military Departments or in a
separate National Guard and Reserve Equipment Appropriation. The
Procurement Programs-Reserve Components exhibit is submitted with the
biennial budget submission and is part of the Procurement Program's
congressional budget justification package. The Procurement ProgramsReserve Components exhibit reflects the Active Component's estimate for
those funds that will be used to procure and modify equipment for the
Reserve Components.
.27 Discuss RESFORON management of AVDLR funds. [ref. l] / (from LT
Locklar’s Guide)
Strict compliance to procedures is a must during the requisitioning,
turn-in, and carcass tracking process of AVDLRs. Managing repairable
material has become increasingly important to the Navy. While the
number of consumables managed by the Navy has declined, the number of
repairable has increased. Because most repairable items are high cost,
intensive
management
is
required.
A
two-priced
structure
was
established for DLRs, they are the standard price and net price. The
price charged depends on whether or not there is a related NRFI turn-in.
The standard price is charged if there is no turn-in available. The net
price is charged for DLR requisitions that have a turn-in. The net
price includes the repair cost, replacement fee (for condemned turn-in),
and surcharges. The difference between the two prices is the carcass
value.
The Management List-Consolidated (ML-C) information of the
Federal Logistics (FED LOG) data on compact disc contains the prices of
DLR items.
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110. Basic Aviation Supply Fundamentals
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.28 Discuss the responsibilities of the Agency Program Coordinator for
the Government-wide Commercial Purchase Card Program. [ref. i] / (from
LT Locklar’s Guide)
Ref (i) EBUSOPSOFFINST 4200.1A, Government Purchase Card Instruction
Designated by the CO through an official letter of designation and is
the individual responsible for day-to-day program oversight.
1. Reporting requirements – manages/reviews monthly purchase card
transactions for accuracy, noting any discrepancies that will require
inclusion on the semi-annual report.
2. Training – APCs must receive initial training on purchase card
policy as well as refresher training every two years. APCs must
maintain training documentation for duration of participants stay plus
three addition years.
3. Quarterly briefings – recommended that CO is briefed quarterly on
number of cards, spending patterns, delinquency issues and instances of
misuse, abuse or fraud.
4. Duties
- Ensure program is executed under proper policies and procedures
- Ensure participants are properly appointed, trained and capable
of performing their respective duties.
- Ensure limits, spending trends and regular maintenance is
performed IAW with applicable instructions/policies.
- Ensure appropriate action is taken when misuse/abuse is
discovered.
- Utilize ad-hoc reports to monitor the program.
.29 Discuss the elements of the Government-wide Commercial Purchase
Card Program. [ref. i] / (from LT Locklar’s Guide)
Ref (i) EBUSOPSOFFINST 4200.1A, Government Purchase Card Instruction
- Establish effective internal management controls to ensure
appropriate management, operation, and oversight of the local purchase
card program.
- Ensure appropriate resources are allocated to the program
- Ensure local program is executed IAW DOD and DON guidance.
- Ensure program personnel, APCs, Approving Officials (AO),
Review Officials (RO) and purchase card holders are properly appointed
and trained.
- Ensure the number of AOs and cardholders is commensurate with
minimum number to meet mission requirements.
- Establish local policies and procedures that outline informal
and formal disciplinary action to be taken for non-compliance, fraud,
misuse and abuse
- Establish and maintain a command climate that prevents
personnel from exercising undue influence on the actions of purchase
card holders.
Created by LTJG KyungNho "TACO" Kim