SDR Operations Guidance for 2014
Levels One and Two
And
Youth Guarantee
And
MPTT
Guidance for Tertiary Education Organisations using the SDR
for reporting on these initiatives in 2014
November 2013
V1.4
Version Control
Version
Date
Changes
Version
1.0
Version
1.1
December Original version
2012
April 2013 Updated material included in version 1.1:
Page 8 – Clarifying when the set-up of a concurrent
qualification for L1 & 2 competitive SAC is/is not required.
Pages 11 and 18 – Inclusion of information on the difference
between course classifications/funding categories, and
Source of Funding (SoF) codes
Page 13 – Inclusion of information on SDR forecasting for
SAC levels 1 & 2
Page 16 – Clarifying when the set-up of a concurrent
qualification for Youth Guarantee is/is not required.
Page 18 – Inclusion of information on SDR forecasting for
Youth Guarantee
Page 19 – Inclusion of information regarding SDR
qualification code changes that may be required for cross
year enrolments in Youth Guarantee
All page changes are highlighted in red text.
Version
1.2
Version
1.3
1.4
November
2013
November
2013
November
2013
Updated document to reflect changes to foundation
education from 2014
Updated document after peer review
Incorporate further comments on v1.3
Contents
Introduction ............................................................................. 4
Changes to Levels One and Two of the New Zealand Qualifications Framework (NZQF) ............. 4
About this document ..................................................................................................................... 4
Intended Audience ........................................................................................................................ 5
Structure of this document ............................................................................................................ 5
Related Documents ...................................................................................................................... 6
Section One: Level One and Two Provision ......................... 7
General ......................................................................................................................................... 7
SDR changes - overview............................................................................................................... 7
Reporting Qualifications ................................................................................................................ 8
TEOs – Setting up qualifications exclusively for Levels One and Two ........................................... 9
TEOs – Using the Concurrent Study function to set up qualifications for Levels One and Two...... 9
StudyLink download file .............................................................................................................. 12
Courses ...................................................................................................................................... 12
TEOs New to the SDR – Listing All Enrolments and Students in the SDR .................................. 13
List of Level One and Two, Youth Guarantee and MPTT Scenarios ........................................... 13
Forecasting Level 1 & 2 enrolments in the SDR: ......................................................................... 14
Section Two: Youth Guarantee ............................................ 15
General ....................................................................................................................................... 15
TEOs New to the SDR – Listing All Enrolments and Students in the SDR .................................. 15
Use of the Concurrent Qualification function on TEC STEO ........................................................ 16
TEOs – Setting up qualifications exclusively for Youth Guarantee .............................................. 16
TEOs – Using the Concurrent Qualification function to set up qualifications for Youth Guarantee
................................................................................................................................................... 17
How to report Youth Guarantee enrolments in the SDR .............................................................. 19
What Youth Guarantee Programme Code (qualification code) should a TEO VoS to StudyLink? 19
Section Three: Maori Pasifika Trades Training (MPTT) ..... 20
Section Four: Frequently Asked Questions ....................... 21
Appendix One – Level One and Two, Youth Guarantee and
MPTT Scenarios .................................................................... 25
Introduction
Changes to Levels One and Two of the New Zealand Qualifications
Framework (NZQF)
Following on from the changes in 2013, the Minister for Tertiary Education recently
announced changes to foundation level education from 2014, including increasing the age
eligibility for Youth Guarantee, making levels 1-2 fees free for under 25 year olds and the
expansion of Māori and Pasifika Trades Training (MPTT). Alongside the changes to
systems and reporting as the result of these policy shifts, the Tertiary Education
Commission (TEC) has also developed guidelines on the use of the SDR.
Methods of Funding Foundation Level Provision
Given the above changes and the Governments intentions to extend the use of Youth
Guarantee to 18 and 19 year olds, it is possible that TEOs may have multiple ways of
funding core level one and two provision1 in 2014:
a) Via the standard plan process for students 25 years and older2
b) Via the standard plan process Under 25 Fees Free with top-up
c) Via the competitive process
d) Via Youth Guarantee
e) Via MPTT
This, and the government’s move to align student support requirements by age for each
method, will mean different ways of setting up qualifications, and courses with TEC and
how to report these enrolments in the SDR. The Verification of Study with StudyLink will
also be affected.
About this document
This document, the SDR Operations Guidance for 2014 - Levels One and Two and
Youth Guarantee and MPTT, sets out the operational guidelines for using the various
aspects/functions of the SDR (or associated systems) to create qualifications or courses,
then subsequently report enrolments and completions for levels one and two of the New
Zealand Qualifications Framework (NZQF), as well as Youth Guarantee and MPTT from
2014.
Operational guidance is needed for TEC staff, other Education Agency staff, TEOs and
Student Management System suppliers. As the information or systems involved is
somewhat different for each group, separate tailored documents are provided that can be
distributed as required. Given this format, some information may be repeated as it is
1
Note this does not mean that Youth Guarantee is now limited to Level 1-2. It continues to fund NZQF Level
1-3 and the concurrent qualification information remains relevant to Level 3 delivery as well. Similarly, MPTT
extends to Level 3 and 4, and a concurrent qualification may need to be set up for this delivery as it will have
different loan eligibility than normal SAC Level 3 and 4.
2Includes carryover enrolments from 2013 for students aged 24 and under reported with source of funding 26.
applicable to more than one audience. A section for frequently asked questions is also
provided.
All interested stakeholders should read this document carefully, in addition to the
associated documents noted below.
Intended Audience
This document is intended for use by TEO staff using the SDR. These staff need to know
the mechanics of what they should do for their SDR/VoS processes, the underlying
changes and why these are needed.
Structure of this document
Section one of this document sets out the operational guidance for level one and two
provision, including the SDR changes required to implement the new policies, key business
rules and the interactions needed with StudyLink.
Section two contains guidance for Youth Guarantee, including how to use the Concurrent
Qualification function on TEC STEO, key business rules and the interactions needed with
StudyLink.
Section three contains information for Maori Pasifika Trades Training including how to use
the Concurrent Qualification function on TEC STEO, key business rules and the
interactions needed with StudyLink.
Section four contains an initial list of frequently asked questions that can be used in
conjunction with the previous sections as needed.
The appendices contain decision trees and a detailed list of scenarios for level 1 and 2,
Youth Guarantee and MPTT.
Related Documents
This documents focus is on how the SDR and associated systems will be used with the
level one and two provision, MPTT and Youth Guarantee from 2014. It is not intended to
address the competitive process for level one and two or any of the existing plan processes
for Youth Guarantee or levels one and two. For details of these please refer to the following
related documents:

The Tertiary Education Commission (TEC) released 2013 Initial Plan Guidance in
March 2012, for the information of tertiary education organisations (TEOs) submitting
an Investment Plan (Plan) for funding from 2013.

The TEC then released General Supplementary Plan Guidance for 2013 Plans on 14
June 2012, providing supplementary and updated information on various matters for
all TEOs funded via Plans.

Additional information on level one and two funding can be found on the TEC
website.

Information on Youth Guarantee can be found on the TEC website.

The SDR manual and the Guide to Completing Your SDR can be found on the STEO
website at the Ministry of Education.
Section One: Level One and Two Provision
General
This section provides operational guidance on the SDR related aspects for the following
areas:

SDR changes - overview

Qualifications

StudyLink download file

Courses

An example of setting up a new concurrent qualification code in TEC STEO and how
to report level one and two, Youth Guarantee and MPTT enrolments in the SDR
SDR changes - overview
In 2014 the changes that affect the SDR and the VoS are:
•
All Level 1&2 provision for 24 year olds and under will be fees free from 2014;
•
Expanding Youth Guarantee to 18 and 19 year olds;
•
Allowing the 18 to 19 year olds who are enrolled Youth Guarantee access to living
costs and course related costs from the student loan scheme.
•
Any ‘new’ 2014 enrolments in non competitive level 1 and 2 will be eligible for new
trades and non trades funding rates – provided – that these enrolments are fees
free.
In 2013 two new sources of funding (SoF 25 and 26) were added to cover competitive and
non competitive level one and two respectively. The 2014 changes as noted above require
various changes to the SDR processing as outlined at a high level below:

Create three new sources of funding:
o #27 – Under 25 Fees Free Standard plan process Level 1 & 2
o #28 – Maori Pasifika Trades Training Level 1 & 2
o #29 - Maori Pasifika Trades Training Level 3 & 4

Create new validation rules (errors) to be used with the new sources of funding.

Changes to the SDR summary report due to new sources of funding.

Changes to existing validations to include new sources of funding.

Enforce any new business rules as a result of the new sources of funding, for example
the new sources of funding cannot be used before 2014.
The detailed list of changes to the SDR, and the updated SDR manual will be published by
MoE as part of the existing SDR change process.
Reporting Qualifications
In 2013, because of the different student support rules TEOs were advised that they could
not use the same qualification code for both a qualification purchased via the competitive
process and a qualification purchased via the standard Plan process in the Verification of
Study (VoS).
The above is still valid from 2014 and will be extended depending on the combination of
sources of funding used by a TEO.
This is a business rule that cannot be broken.
This is to:

Allow accurate, and adaptable reporting of enrolments in the SDR, and;

Allow the TEC and Studylink maximum flexibility to monitor any different Student
Support eligibility requirements associated with the different types of enrolments.
As part of the overall student loans and allowances process, TEC provides a list of all the
qualifications that are approved for funding and if they are eligible for loans and allowances.
The file is generated daily and uploaded to StudyLink by TEC. This information is then used
in conjunction with the Verification of Study (VoS).
The systems at StudyLink require that the provider code/qual code combination in the file
be unique. This unique combination will then identify a single set of loans and allowances
eligibility for that qualification. However, different student support rules apply to study
funded by the various sources of funding and the age of the student. For this reason we
may require a separate qualification code for VoS purposes if a TEO wants to offer what
appears to be the same qualification for different age groups and different sources of
funding.
In practice, if a TEO wishes to offer the same qualification using multiple sources of
funding, this will mean the TEO must set up additional qualifications (codes) on TEC STEO
based on existing qualifications recorded with TEC. The TEO should do this using the
Concurrent Study3 function on TEC STEO.
By having TEOs open ‘concurrent qualifications’ based on the primary qualifications they
are offering under the various sources of funding, this will allow the TEO to VoS this code to
StudyLink with the correct loan and allowance settings.
It also allows the TEO to continue to use the qualification that the student as actually
enrolled in, in the SDR. The different type of enrolments will be identified using the new
source of funding codes.
3
Concurrent qualifications created by the concurrent study function are completely separate from the main qualification
register. Therefore they will not appear in the main qualifications pages on TEC STEO.
TEOs – Setting up qualifications exclusively for Levels One and Two
In these cases when setting up the main qualification on TEC STEO, in the 'Reason for
Change' field it must be made clear that the qualification will be used exclusively for Level
one and two competitive or under 25 fees free level one and two.
If a qualification is going to be used exclusively for level one and two (i.e. it will never be
delivered under other sources of funding), or if the qualification does not meet the loan
entry threshold (LET), and if the TEO anticipates enrolling 18 and over students in the
qualification then the TEO will still need at least one Concurrent Qualification for the under
18 year olds.
TEOs – Using the Concurrent Study function to set up qualifications for
Levels One and Two
The following steps should be followed by TEOs when opening concurrent qualifications
where an additional qualification code is needed for use in the VoS:
Note – Appendix One provides more information on when the set-up of CO codes for level
one and two is required. Where CO codes are required, TEOs must set these up in time for
any 2014 enrolments. Concurrent (CO) qualification codes are not to be used in the SDR.
For any level one and two enrolments reported in the SDR the qualification code the
student is enrolled in should be used.
1. The TEO goes to the concurrent study menu in TEC STEO. This can be accessed
via the MoE STEO site (the usual way) or direct to TEC STEO (http://steo.tec.govt.nz
and then log in). The screen will look like this:
2. Click the add button, and the following screen appears:
Notice some fields are pre-filled. The requester’s provider code (in this case Unitec)
appears against the first of the constituent qualifications. This cannot be changed as
at least one of the constituent qualifications has to come from the requesting
provider. The first and last dates however, should be changed to the dates from
when the concurrent qualification will first be used and an estimate how long the
duration of the qual will be.
3. The TEO then fills out the required fields (title, for example Level 2 certificate of
carpentry- Competitive under 18…, the TEO contact and reason for change, the first
and last date the qual is to be taught etc).
Note: It is very important that the age group that the concurrent qual is being used
for is noted in the title and or in the reason for change as this affects the student
support settings against that concurrent qual.
4. Then in the qualification components section click on the question mark next to the
qualification field and this will open up a list of all the qualifications that the TEO
offers. Click on the one you want and the user will be returned to the “add concurrent
qual” page. When finished, the screen will look something like this:
5. Click save. This will now make the concurrent qual ‘pending’ and the user will see a
‘CO’ number in the concurrent qual code box. This is the number that the TEO will
use to VoS to StudyLink.
6. At this point this is all the TEO needs to do… now it’s up to TEC to approve (or
not…) the concurrent qualification.
Note: The TEO should email TEC (either the Service Centre or their Investment
Advisor) and advise them that new concurrent quals have been created and need
approving.
StudyLink download file
As part of the overall student loans and allowances process, TEC provides a list of all the
qualifications that are approved for funding and if they are eligible for loans and
allowances.. The file is generated daily and uploaded to StudyLink by TEC. This
information is then used in conjunction with the Verification of Study (VoS).
The systems at StudyLink require that the provider code/qual code combination in the file
be unique. This unique combination will then identify a single set of loans and allowances
eligibility for that qualification. However, different student support rules apply to study
funded by different sources of funding and the age of the student. For this reason may
require a separate qualification code for VoS purposes if a TEO wants to offer what
appears to be the same qualification using different sources of funding.
Courses
Qualification Codes in Course Enrolments
When setting up courses for the first time via TEC STEO, TEOs will be asked to provide
details on course classifications and funding categories. While this information will not be
used for funding purposes in the same way as it is for all other SAC courses the information
is required for processing an SDR and monitoring of delivery. For further information on
course classifications and funding categories see the TEC website.
Course classifications and funding categories should not be confused with “source of
funding” codes. The source of funding code (see page 78 of the MoE’s SDR manual) is
used to differentiate between students funded through Student Achievement Component
funding, full fee paying students, and students who are funded through some other scheme
or through another agency.
The data submitted by TEOs via the source of funding field is also used by the TEC to
produce performance information for investing, funding, and monitoring purposes.
When reporting course enrolments, course completions or qualification completions in the
SDR, the qualification code the student is enrolled in (for example NC1234) must be used.
If a concurrent qualification was opened for the purposes of having a unique code to VoS to
StudyLink, the ‘CO’ code must not be used in the SDR for reporting course enrolments,
course completions or qualification completions.
As noted earlier in this document three new sources of funding will be available for use with
the April 2014 SDR. These are:
o #27 – Under 25 Fees Free Standard plan process Level 1 & 2
o #28 – Maori Pasifika Trades Training Level 1 & 2
o #29 - Maori Pasifika Trades Training Level 3 & 4
Note: For:
a) Any level 1 and 2 course enrolments that have started in 2013 and finish in 2014;
b) Have used a SoF of 26, and,
c) Are for students aged under 25.
Continue to use a source of funding of 26 for these enrolments as the new source of
funding codes can only be used for courses that start in 2014 or later.
Use of SAC Embedded Literacy and Numeracy indicator
All Level one and two provision must have embedded Literacy and Numeracy, and use the
Literacy and Numeracy for Adults Assessment Tool to track learner progress, including pre
and post assessment.
Providers must use the embedded Literacy and Numeracy indicator in the course register to
indicate the course has embedded Literacy and Numeracy. This is to enable effective
monitoring of each learner, as if the correct indicator flag is not used, provider results and
reporting of outcomes will be affected.
TEOs New to the SDR – Listing All Enrolments and Students in the SDR
Due to the changes to level one and two and Youth Guarantee, there may be a number of
TEOs that are doing an SDR for the first time. TEOs must ensure that all their enrolments,
both funded and unfunded, are listed in the SDR. The SDR manual notes that:

All students must be reported in SDR including non-funded students.
And;

All students for which a valid enrolment has been made in a TEOs student
management system are required to be reported, regardless of the level of study or
the funding source.
Including all students in an SDR is very important as if a TEO submits an SDR, some
processes, such as the Export Education Levy are driven from the data in the SDR.
There is information on how to process an SDR on the MoE STEO website
http://cms.steo.govt.nz/News+and+Info/SDR.htm. Any questions can be directed to the
Ministry of Education Contact Centre at: moe.contactcentre@minedu.govt.nz or 0800 422
599.
List of Level One and Two, Youth Guarantee and MPTT Scenarios
Appendix One contains a list of the expected level one and two, Youth Guarantee and
MPTT scenarios.
Forecasting Level 1 & 2 enrolments in the SDR:
Another activity that takes place during SDR submissions involves TEOs providing EFTS
Forecasts for SAC. Page 17 of the MoE’s “Guide to completing your SDR”, found here,
provides more detail about how to submit the required information.
Please note that EFTS forecasts are only required for level 3+ SAC EFTS that have a
source of funding of “01”. SAC levels 1 & 2 must not be included in any forecasts.
Section Two: Youth Guarantee
General
From 2013 all Youth Guarantee providers will use the SDR to report their Youth Guarantee
provision. From 2014 Youth Guarantee will be extended to 18 and 19 year olds.
Note that the student support is different for under 18 year olds and 18 to 19 year olds. For
those under 18 they will not be eligible for any of the loan component. For those 18 and 19
years old they will be eligible to get the course related costs and living costs portions of the
loan component.
This section provides guidance for the use of the Concurrent Qualification function on TEC
STEO to:
a) Provide a unique qualification code to StudyLink that can be used by TEOs to VoS
(Verification of Study) a Youth Guarantee students programme details to StudyLink.
This qualification code is linked to, but logically separate from the qualification the
student is undertaking. Loan and allowance characteristics can be associated with
the concurrent qualification code so that manual process currently used for Youth
Guarantee is no longer needed.
b) Allow for TEC staff to administer these qualification codes.
In addition, this section will provide guidance on how TEOs are to report Youth Guarantee
enrolments in the SDR, and what to VoS for StudyLink.
Note – Appendix One provides more information on when the set-up of CO codes for YG
is required. Where CO codes are required, TEOs must set these up in time for any 2014
enrolments. Concurrent (CO) qualification codes are not to be used in the SDR. For any
Youth Guarantee enrolments reported in the SDR the qualification code the student is
enrolled in should be used.
TEOs New to the SDR – Listing All Enrolments and Students in the SDR
Due to the changes to level one and two and Youth Guarantee, there may be a number of
TEOs that are doing an SDR for the first time. TEOs must ensure that all their enrolments,
both funded and unfunded, are listed in the SDR. The SDR manual notes that:

All students must be reported in SDR including non-funded students.
And;

All students for which a valid enrolment has been made in a TEOs student
management system are required to be reported, regardless of the level of study or
the funding source.
Including all students in an SDR is very important as if a TEO submits an SDR, some
processes, such as the Export Education Levy are driven from the data in the SDR.
There is information on how to process an SDR on the MoE STEO website
http://cms.steo.govt.nz/News+and+Info/SDR.htm. Any questions can be directed to the
Ministry of Education Contact Centre at: moe.contactcentre@minedu.govt.nz or 0800 422
599.
Use of the Concurrent Qualification function on TEC STEO
Frequently, a student is enrolled in more than one qualification. On occasion, these
qualifications may be undertaken at different TEOs (with the approval of the TEO academic
staff and student administration). If the student requests access to loans and allowances,
the TEO will VoS those details to StudyLink.
Even though the student is undertaking these qualifications at the same time, the nature of
the StudyLink system is that it considers qualifications separately when evaluating the
students loan and allowance entitlement.
The primary purpose of the Concurrent Qualification function on TEC STEO is to allow a
TEO the ability to join two or more previously approved qualifications together and thus VoS
the combined EFTS/teaching duration values to StudyLink for the purposes of calculating
the correct loan and allowance eligibility for a students work load.
All concurrent qualification codes start with ‘CO’ in order to be easily identified. An
important fact to remember is that concurrent qualification codes are not held on the TEC
qualification register. They exist in a separate table as their sole purpose is for the
StudyLink use of calculating the correct loan and allowance eligibility for a students work
load.
Ensuring an effective process, without large manual interventions for giving the correct loan
and allowance entitlement to Youth Guarantee students has been an issue since the start
of Youth Guarantee. With the move to have all TEOs report Youth Guarantee via the SDR
from 2013, a method was needed that:
a) Stopped the need for StudyLink to use manual processes for Youth Guarantee loans
and allowances, and
b) Preserve the SDR reporting using the qualification that the student as actually
enrolled in.
By having TEOs open ‘concurrent qualifications’ based on the primary qualifications they
provide for Youth Guarantee, this will allow the TEO to VoS this code to StudyLink with the
correct loan and allowance settings that will reduce if not eliminate the manual processes
for Youth Guarantee at StudyLink. It also allows the TEO to continue to use the qualification
that the student as actually enrolled in the SDR.
TEOs – Setting up qualifications exclusively for Youth Guarantee
In these cases when setting up the main qualification on TEC STEO, in the 'Reason for
Change' field it must be made clear that the qualification will be used exclusively for Youth
Guarantee.
If a qualification is going to be used exclusively for Youth Guarantee (i.e. it will never be
delivered under other sources of funding), or if the qualification does not meet the loan
entry threshold (LET), and if the TEO anticipates enrolling 18 and 19 year olds in the
qualification then the TEO will still need at least one Concurrent Qualification for the under
18 year olds.
TEOs – Using the Concurrent Qualification function to set up
qualifications for Youth Guarantee
The steps used to set up a concurrent qualification for Youth Guarantee are the same as
those used for setting up a concurrent qualification for Level 1 and 2.
Note: It is very important that the age group that the concurrent qual is being used for is
noted in the title and or in the reason for change (for example – Youth Guarantee under 18)
as this affects the student support settings against that concurrent qual.
1. The TEO goes to the concurrent study menu in TEC STEO. This can be accessed
via the MoE STEO site (the usual way) or direct to TEC STEO (http://steo.tec.govt.nz
and then log in). The screen will look like this:
2. Click the add button, and the following screen appears:
Notice some fields are pre-filled. The requester’s provider code (in this case Unitec)
appears against the first of the constituent qualifications. This cannot be changed as
at least one of the constituent qualifications has to come from the requesting
provider. The first and last dates however, should be changed to the dates from
when the concurrent qualification will first be used and an estimate of the last time it
will be used.
3. The TEO then fills out the required fields (title, for example YG certificate of electrical
engineering under 18…, the TEO contact and reason for change, the first and last
date the qual is to be taught etc).
4. Then in the qualification components section click on the question mark next to the
qualification field and this will open up a list of all the qualifications that the TEO
offers. Click on the one you want and the user will be returned to the add concurrent
qual page. Where there is more than one qualification making up the YG
programme, repeat as needed with the addition of choosing the provider as well
(click on the ‘?’ next to the provider box). When finished, the screen will look
something like this:
5. Click save. This will now make the concurrent qual ‘pending’ and the user will see a
‘CO’ number in the concurrent qual code box. This is the number that the TEO will
use to VoS to StudyLink.
6. At this point this is all the TEO needs to do… now it’s up to TEC to approve (or
not…) the concurrent qualification.
How to report Youth Guarantee enrolments in the SDR
In the SDR enrolment file, for any Youth Guarantee students, use the original qual code(s)
(CA2370 in our example above) and a Source of Funding code of 22. Do not use the CO
qualification codes.
This ensures the actual qualification code the student is enrolled in is used and so will feed
in to performance monitoring processes etc. The source of funding (SoF) code to be used
for Youth Guarantee (22) noted above, should not be confused with the course
classifications and funding categories that are assigned to courses at setup. Information
about course classifications and funding categories can be found on the TEC website.
What Youth Guarantee Programme Code (qualification code) should a
TEO VoS to StudyLink?
The Verification of Study (VoS) process provides StudyLink with the necessary information,
from TEOs enabling it to assess individual student’s entitlement to student allowance and/or
loans, and to make payments of tuition fees to the providers on behalf of student loan
recipients.
One of the pieces of information in the VoS is the ‘Programme Code’, which is the same as
qualification code. For TEOs that set up concurrent qualifications for Youth Guarantee
purposes, the ‘COxxxx’ code they were given as part of the concurrent qualification process
should be used for this field in the VoS for any students enrolled in Youth Guarantee.
Forecasting Youth Guarantee enrolments in the SDR
Another activity that takes place during SDR submissions, involves TEO’s providing EFTS
Forecasts for SAC. Page 17 of the MoE’s “Guide to completing your SDR”, found here,
provides more detail about how to submit the required information.
Please note that EFTS forecasts are only required for level 3+ SAC EFTS that have a
source of funding of “01”. Youth Guarantee must not be included in any forecasts.
Section Three: Maori Pasifika Trades Training (MPTT)
The aim of the new Māori and Pasifika Trades Training initiative is to enable more Māori
and Pasifika learners, aged 18-34, to obtain meaningful trades apprenticeships and
qualifications. The end goal is that all participants gain skilled and sustainable employment.
MPTT will be applicable to Levels 1 to 4, and be fees free. It will have the same student
support entitlements as YG 18 & 19 and the under 25 year old level 1 & 2 – e.g. the student
can apply for allowances, and the course related costs and living costs portions of the loan
component.
MPTT is simpler than these other sources of funding given that it is not open to under 18
year olds and so does not have two potential student support settings. However, like these
other funding sources, if the qualification that is used for MPTT is also used for YG, Level 1
and 2, SAC etc, then concurrent qualifications may be required. Refer to Appendix One for
details to determine if a concurrent qual is required and the applicable loan and allowance
settings.
Setting up a concurrent qual for MPTT uses the same steps as shown in the Level 1 and 2
section. Please refer to this section of the document for details of setting up concurrent
quals for use with MPTT.
Section Four: Frequently Asked Questions
This section contains a list of frequently asked questions. It is envisaged that this list of
FAQ’s is a ‘living’ list and will grow over time.
Q - Can level one and two learners access student loans?
A – In some cases yes. Under 18 year old students do not have access to loans, but can
apply for allowances. Students over 18 but under 25 in level 1 and 2 are not able to borrow
for fees from the Student Loan Scheme, although they may access course related costs,
living costs and allowances if they are eligible. Students in Maori Pasifika TradesTrades
training are not able to borrow for fees, although they may access course related costs,
living costs and allowances if they are eligible.
Q - Can learners access course-related costs?
A – In certain cases yes. See above QA ‘Can level one and two learners access student
loans’.
Q - Can level one and two learners access Student Allowances?
A - Yes, if learners meet the eligibility requirements through StudyLink.
Q – Where can I get information on the SAC levels 1 and 2 competitive process?
A – Information is under the Student Achievement Component fund tab on the TEC
website: http://www.tec.govt.nz/Funding/Fund-finder/Student-AchievementComponent/Levels-1-and-2/
Q - Where can I get help regarding Youth Guarantee funding?
A – Information is available on the TEC website http://www.tec.govt.nz/Funding/Fundfinder/Youth-Guarantee/.
Q - Do I need to set up a separate qualification for level one and two competitive
funding, and if so why?
A – If a TEO offers the same qualification using multiple sources of funding, this may mean
the TEO will have to set up additional qualifications (codes) on TEC STEO based on
existing qualifications recorded with TEC. The TEO should do this using the Concurrent
Qualification function on TEC STEO. The ‘CO’ code that is generated as part of this
process should be used for VoS purposes only and not in the SDR. Information on when a
concurrent qualification needs to be used is available on the TEC website
http://www.tec.govt.nz/Documents/Forms%20Templates%20and%20Guides/Decision-treeSAC-1-and-2-and-Youth-Guarantee.pdf
As part of the overall student loans and allowances process, TEC provides a list of all the
qualifications that are approved for funding and if they are eligible for loans and allowances.
The file is generated daily and uploaded to StudyLink by TEC. This information is then used
in conjunction with the Verification of Study (VoS).
The systems at StudyLink require that the provider code/qual code combination in the file
be unique. This unique combination will then identify a single set of loans and allowances
eligibility for that qualification. However, different student support rules apply to study
funded by the competitive and Plan processes. For this reason we require a separate
qualification code for VoS purposes if a TEO wants to offer what appears to be the same
qualification using competitive and Plan process.
Q – What qualification code should I use when reporting competitive and non
competitive level one and two enrolments in the SDR?
A - When reporting course enrolments in the SDR the qualification code the student is
enrolled in must be used for that particular course enrolment.
Q - Do I need to set up separate courses for level one and two competitive funding?
A – No, separate courses for level one and two competitive funding are not required.
Q - How are level one and two competitive process students identified in the SDR?
A - They will be identified by using a source of funding of 25 against the course enrolment.
Q - How are level one and two under 25 fee free students identified in the SDR?
A - They will be identified by using a source of funding of 27 against the course enrolment.
Q - How are level one and two Maori Pasifika Trades Training students identified in
the SDR?
A - They will be identified by using a source of funding of 28 against the course enrolment.
Q - How are level three and four Maori Pasifika Trades Training students identified in
the SDR?
A - They will be identified by using a source of funding of 29 against the course enrolment.
Q - What is the funding source code for levels one and two EFTS funded through the
competitive process?
A - The source of funding code is 25. You will submit your SDR data as per normal for
every enrolled student.
Q - What source of funding code do I use for levels one and two standard plan
process (SoF 26) enrolments that started in 2013?
A – For any standard plan process (SoF26) level 1 and 2 courses that have started in 2013
and finish in 2014, a source of funding of 26 must be used for these enrolments as the new
codes (27 and 28) can only be used for courses that start in 2014 or later.
Q - Do I need to set up a separate qualification for Youth Guarantee funding?
A – In some instances yes. If a TEO offers the same qualification using multiple sources of
funding, this may mean the TEO will have to set up additional qualifications (codes) on TEC
STEO based on existing qualifications recorded with TEC. The TEO should do this using
the Concurrent Qualification function on TEC STEO. The ‘CO’ code that is generated as
part of this process should be used for VoS purposes only and not in the SDR. Information
on when a concurrent qualification needs to be used is available on the TEC website
http://www.tec.govt.nz/Documents/Forms%20Templates%20and%20Guides/Decision-treeSAC-1-and-2-and-Youth-Guarantee.pdf
Q - Do I need to set up separate courses for Youth Guarantee funding?
A – No, separate courses for Youth Guarantee funding are not required.
Q - Do I need to return an SDR if I don’t receive Student Achievement Component
Funding (a source of funding code of 01) ?
A – If a TEO does not receive SAC funding (source of funding 01) but does receive funding
from Youth Guarantee (source of funding 22), Trade Academies (source of funding 24) or
SAC levels one and two (sources of funding 25, 26, 27), or MPTT (sources of funding 28
and 29) then they must submit SDR returns.
Q - If I have a problem processing my SDR who should I contact?
A – There is information on how to process an SDR on the MoE STEO website
http://cms.steo.govt.nz/News+and+Info/SDR.htm, or if you have any questions please
contact the Ministry of Education Contact Centre at: moe.contactcentre@minedu.govt.nz or
0800 422 599.
Q – Where can I find information on Student Management Systems?
A – A list of Student Management Systems certified for use with the SDR can be found on
the MoE STEO website
http://cms.steo.govt.nz/Applications/Certified+Student+Management+Systems.htm
Q - What Programme Code should I VoS to StudyLink for Youth Guarantee or level
one and two students?
A – For TEOs that set up concurrent qualifications the ‘COxxxx’ code they were given as
part of the concurrent qualification process should be used for this field in the VoS for
students who have applied for loans and allowances.
For TEOs who offer qualifications purchased by TEC using only the competitive process, or
only via the Plan process, they should VoS the actual qualification code the student is
enrolled in to StudyLink.
Q - What enrolments and students should I include in my SDR?
A – All students for which a valid enrolment has been made in a TEOs student
management system are required to be reported, regardless of the level of study or the
funding source. Including all students in an SDR is very important as if a TEO submits an
SDR, some processes such as the Export Education Levy are driven from the data in the
SDR.
Q – Where can I get help with Student Loans and Allowances?
A – Help for TEO’s on Student Loans and Allowances is available by calling the StudyLink
help line on 0508 885 885.
Appendix One – Level One and Two, Youth Guarantee and MPTT Scenarios
Enrolments Scenario/Type
Qualification used for:
Qualification also
used for other
sources of funding
Used for 01 SAC or
(excluding 01 and 26)
26 too?
in addition to the SoF
indicated in the
scenario type?
Student Loans and Allowances Entitlement
Concurrent
Qualification
code(s) needed for
competitive
qualifications?
Source of Funding
Concurrent
Concurrent
Concurrent
Concurrent
Concurrent
used in SDR
qualfication code(s) qualfication code(s) qualfication code(s) qualfication code(s) qualfication code(s)
enrolment (would
needed for YG
needed for SoF 26 needed for SoF 27 needed for SoF 28 needed for SoF 29
be the same if
qualifications?
qualifications?
qualifications?
qualifications?
qualifications?
included in VoS)
In Concurrent Qual
Fees
Living costs
Course
Related
Costs
Allowances
Loan Cap
value
Loan Flag
Allowances
Flag
What Qual code is used in the
VoS?
What Qual code is used in the
SDR?
The concurrent CO code created for use
with the under 18 YG enrolment.
The actual qual code the student is
enrolled in
YG under 18
No
No
NA
Yes
NA
NA
NA
NA
22
No
No
No
Yes
0
N
Y
YG 18 & 19
No
No
NA
No
NA
NA
NA
NA
22
No
Yes
Yes
Yes
NA
NA
NA
YG under 18
Yes
No
NA
Yes
NA
NA
NA
NA
22
No
No
No
Yes
0
N
Y
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
YG 18 & 19
Yes
No
NA
No
NA
NA
NA
NA
22
No
Yes
Yes
Yes
NA
NA
NA
The actual qual code the student is
enrolled in
Y
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
The concurrent CO code created for use
with the YG or competitive 1&2 or under
25 fees free or MPTT enrolment.
Actual qual code
Actual qual code
Actual qual code
Actual qual code
YG under 18
Yes
Yes
NA
Yes
NA
NA
NA
NA
22
No
No
No
Yes
0
N
YG 18 to 19
Yes
Yes
NA
Yes
NA
NA
NA
NA
22
No
Yes
Yes
Yes
0
Y
Y
Competitive Process L1&2 - under 18
No
No
Yes
NA
NA
NA
NA
NA
25
No
No
No
Yes
0
N
Y
Competitive Process L1&2 - 18 and over
No
No
No
NA
NA
NA
NA
NA
25
No
Yes
Yes
Yes
NA
NA
NA
Competitive Process L1&2 - under 18
Yes
No
Yes
NA
NA
NA
NA
NA
25
No
No
No
Yes
0
N
Y
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
Competitive Process L1&2 - 18 and over
Yes
No
No
NA
NA
NA
NA
NA
25
No
Yes
yes
Yes
0
Y
Y
The actual qual code the student is
enrolled in
Competitive Process L1&2 - under 18
Yes
Yes
Yes
NA
NA
NA
NA
NA
25
No
No
No
Yes
0
Y
Y
The concurrent CO code created for use
with the under 18 competitive 1&2
enrolment.
The actual qual code the student is
enrolled in
Actual qual code
Actual qual code
Yes
Yes
Yes
NA
NA
NA
NA
NA
25
No
Yes
Yes
Yes
0
Y
Y
Actual qual code
Actual qual code
L1&2 - under 18 (carryover
No
No
NA
NA
No
NA
NA
NA
26
Yes
Yes
Yes
Yes
NA
NA
NA
Essentially this covers the scenario
where the provider has carryover
enrolments in SoF 26, but the qual
affectively looks like the set up for 01
(and has to stay that way for 2014)
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
No
No
NA
NA
No
NA
NA
No
26
Yes
Yes
Yes
Yes
NA
NA
NA
Yes
No
NA
NA
No
NA
NA
NA
26
Yes
Yes
Yes
Yes
NA
NA
NA
Yes
No
NA
NA
No
NA
NA
NA
26
Yes
Yes
yes
Yes
NA
NA
NA
Standard Plan Process L1&2 - over 25 year olds
No
Yes
NA
NA
No
NA
NA
NA
26
Yes
Yes
Yes
Yes
NA
NA
NA
Standard Plan Process L1&2 - over 25 year olds
Yes
No
NA
NA
No
NA
NA
NA
26
Yes
Yes
Yes
Yes
NA
NA
NA
L1&2 - 18 and over (carryover
L1&2 - under 18 (carryover
L1&2 - 18 and over (carryover
Under 25 fees free - under 18
No
No
NA
NA
NA
Yes
NA
NA
27
No
No
No
Yes
0
N
Y
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
Under 25 fees free 18 and over
No
No
NA
NA
NA
No
NA
NA
27
No
Yes
Yes
Yes
NA
NA
NA
The actual qual code the student is
enrolled in
Y
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
Under 25 fees free - under 18
Under 25 fees free 18 and over
Yes
Yes
No
No
NA
NA
NA
NA
NA
NA
Yes
No
NA
NA
NA
No
27
27
No
No
No
Yes
No
yes
Yes
Yes
0
NA
N
NA
NA
The actual qual code the student is
enrolled in
The concurrent CO code created for use
with the YG or competitive 1&2, or under
25 fees free under 18 enrolment.
Yes
Yes
NA
NA
NA
Yes
NA
NA
27
No
No
No
Yes
0
N
Y
Under 25 L1&2 fees free 18 and over
Yes
Yes
NA
NA
NA
Yes
Yes
NA
27
No
Yes
Yes
Yes
0
Y
Y
MPTT L1&2 - 18 to 34
No
No
NA
NA
NA
NA
No
NA
28
No
Yes
Yes
Yes
NA
NA
NA
MPTT L1&2 18 to 34
Yes
No
NA
NA
NA
NA
No
NA
28
No
Yes
Yes
Yes
NA
NA
NA
MPTT L1&2 - 18 to 34
Yes
Yes
NA
NA
NA
NA
Yes
NA
28
No
Yes
Yes
Yes
0
Y
Y
MPTT L3&4 - 18 to 34
No
No
NA
NA
NA
NA
NA
No
29
No
Yes
Yes
Yes
NA
NA
NA
MPTT L3&4 - 18 to 34
Yes
No
NA
Yes
NA
NA
NA
No
29
No
Yes
Yes
Yes
NA
NA
NA
The concurrent CO code created for use
with the YG, competitive 1&2, under 25
fees free or MPTT over 18 enrolment.
The actual qual code the student is
enrolled in
The actual qual code the student is
enrolled in
The concurrent CO code created for use
with the YG, competitive 1&2, under 25
fees free or MPTT over 18 enrolment.
The actual qual code the student is
enrolled in
The actual qual code the student is
enrolled in
MPTT L3&4 - 18 to 34
Yes
Yes
NA
NA
NA
NA
NA
Yes
29
No
Yes
Yes
Yes
0
Y
Y
The concurrent CO code created for use
with the YG, competitive 1&2, under 25
fees free or MPTT over 18 enrolment.
L3+ SAC (any age)
Yes
Yes
NA
NA
NA
NA
NA
NA
01
Yes
Yes
Yes
Yes
NA
NA
NA
The actual qual code the student is
enrolled in
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Actual qual code
Under 25 fees free - under 18
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Essentially this covers the scenario
where the provider has carryover
enrolments in SoF 26, but the qual
affectively looks like the set up for 01
(and has to stay that way for 2014)
The concurrent CO code created for use
with the YG, competitive 1&2, under 25
fees free or MPTT over 18 enrolment.
The actual qual code the student is enrolled in.
The actual qual code the student is
enrolled in
the actual qual code the student is
enrolled in
The actual qual code the student is
enrolled in
the actual qual code the student is
enrolled in
The actual qual code the student is
enrolled in
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Standard Plan Process
enrolments)
Standard Plan Process
enrolments)
Standard Plan Process
enrolments)
Standard Plan Process
enrolements)
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
if the qual is not used for 01 and the
student is in this age bracket then
we can set up the 'real' qual to reflect
the correct support settings
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Competitive Process L1&2 - 18 and over
Notes
Actual qual code
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Don’t need any concurrents (for this
age group) if the only sources of
funding this is used for is 22, 25, 27,
29, 29. The caveat here is that if the
main qual is used for any carryover
SoF 26 enrolments then you *will*
need a concurrent.
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Actual qual code
Actual qual code
Actual qual code
Actual qual code
Note that if the qual is the same you
can use the same concurrent for
each one as the support settings
are the same.
Decision Tree - Level One and Two, Youth Guarantee
Decision Tree – Maori Pasifika Trades Training