AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
BULLETIN No. 35
BRIEF REVIEW
of the status and the trends regarding the completion of the
Project activities and the achieved results
1. Workload, i.e. new, solved, rejected and unsolved cases in the Local Offices for REC
and the Center for REC - Skopje
This part gives a general graphic presentation of the workload in the 29 Local Offices
for REC throughout the Republic and the Center for REC-Skopje. The following table shows the
total number of new cases, the number of solved cases, the number of rejected cases and the
number of remaining unsolved cases ( the process of resolving is ongoing ) at the end of the Q1
from 2015.
The sources for these data are the regular monthly reports, which all Local Offices and
Center for REC -Skopje submit to the Project Management Unit.
CASES
New
Solved
Rejected
Unsolved
PMU - М&Е Goran Stankovic
Center for REC -Skopje
Q1-2015
98047
95065
2740
1581
Page 1
29 LCO
Q1-2015
271117
266064
4104
1218
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
271.117
266.064
250.000
200.000
150.000
98.047
95.067
100.000
50.000
2.740
4.104
1.581
1.218
0
Q1 (2015)
Q1 (2015)
CREC-SKOPJE
29 LCO for REC
NEW
SOLVED
REJECTED
UNSOLVED
Data Source: PMU, Local Offices for REC and the Center for REC-Skopje
2. Unsolved cases in the Local Offices for REC and the Center for REC- Skopje
The following table gives a summary of the situation concerning the total number of
unsolved cases Center for REC -Skopje and the remaining 29 Local Offices for REC.
The table shows the status of the unsolved cases (the process of resolving is ongoing) at
the end of 2005 (31 December, 2005) which is considered as the baseline, followed by the
status at the end of each subsequent year, ending with Q1 2015.
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
march 2015
PMU - М&Е Goran Stankovic
CREC-SKOPJE
15035
11.986
7.038
2.758
1.810
3.027
2.238
1.676
1.255
1.599
1.587
Page 2
29 LCO
6955
7.343
1.891
1.296
1.052
1.787
1.656
380
44
200
1.218
TOTAL
21990
19.329
8.929
4.054
2.862
4.814
3.894
2.056
1.299
1.799
2.805
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
25.000
21.990
19.329
20.000
15.000
8.929
10.000
4.814
4.054
5.000
3.894
2.862
2.805
1.967
1.299
1.799
0
2005
2006
2007
2008
2009
CREC-SKOPJE
2010
2011
29 LCO
2012
2013
2014
march
2015
TOTAL
The following graph presents the percentage display of the relation between the
unsolved cases (the process of resolving is ongoing) and the total number of new cases for the
months from Q1 2015.
6,00%
4,94% 5,05%
5,00%
4,64%
4,00%
2,41%
3,00%
2,00%
0,69%
1,44% 1,15%
1,91%
1,00%
0,00%
CREC Skopje
january 2015
PMU - М&Е Goran Stankovic
29 LCO
fevruary 2015
Page 3
Total
march 2015
2,00%
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
3. Handling the number of unsolved cases in the LO for REC and the Center for RECSkopje
The following table shows the trends in regards to the number of unsolved cases in the
Center for REC -Skopje, as well as in the remaining 29 Local Offices for REC.
The Overview Table bellow shows the number of unsolved cases ( the process of
resolving is ongoing ) at the end of the previous 7 years (2006, 2007, 2008, 2009, 2010, 2011,
2012, 2013, 2014) and for Q1 of 2015, as well as the change (expressed in percents) in
comparison with Q4 - 2014 and Q1 - 2015.
Dec. 2006
Dec.
2007
Dec.
2008
Dec.
2009
Dec.
2009
Dec.
2011
Dec.
2012
dec.
2013
dec.
2014
march
2015
Q4 2006 Q4 2007 Q4 2008 Q4 2009 Q4 2009 Q4 2011 Q4 2012 Q4 2013 Q4 2014 Q1 2015
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Berovo
Bitola
% Change
(Q4 2014-Q1 2015)
410
20
101
49
199
49
27
0
0
4
0%
1.141
92
436
250
122
168
36
0
1
28
2700%
M.Brod
12
0
3
12
2
0
0
0
2
2
0%
Valandovo
19
2
6
0
0
0
0
0
0
0
0%
Veles
344
33
16
17
59
94
10
2
13
190
1362%
Vinica
24
12
6
4
12
0
0
0
0
0
0%
Gevgelija
399
32
69
16
54
18
3
0
0
4
400%
Gostivar
344
10
15
18
8
85
18
0
13
139
969%
Debar
215
23
4
58
0
3
0
0
7
65
829%
19
48
16
1
23
2
0
0
2
4
100%
Delcevo
D.Hisar
0
1
12
3
1
0
0
0
0
0
0%
Kavadarci
272
10
8
1
4
0
0
0
7
9
29%
Kicevo
197
34
15
7
8
9
0
0
8
3
-63%
Kocani
459
72
8
7
5
0
0
1
0
1
100%
Kratovo
14
6
1
2
3
0
0
0
0
0
0%
K.Palanka
32
4
0
54
0
5
1
4
0
87
8700%
Krusevo
15
1
15
37
20
0
3
0
0
28
2800%
1.409
492
40
37
156
19
3
4
0
337
33700%
27
13
12
11
5
0
0
0
7
11
57%
Ohrid
868
71
167
89
175
190
0
0
48
93
94%
Prilep
146
58
40
44
59
82
0
0
0
123
12300%
1
4
2
1
3
0
0
0
0
0
0%
103
241
25
19
277
199
9
0
1
1
0%
61
40
10
22
30
11
1
0
0
0
0%
7
4
4
5
12
0
2
0
1
0
-100%
Struga
109
118
34
43
48
0
0
0
1
8
700%
Strumica
239
386
129
132
336
449
6
20
81
47
-42%
85
29
59
76
110
175
204
12
7
7
0%
372
Kumanovo
Negotino
Probistip
Radovis
Resen
S.Nikole
Tetovo
Stip
TOTAL 29 LCO
35
1.891
43
1.296
37
1.052
56
1.787
98
1.656
57
380
1
44
1
200
27
1.218
2600%
7.343
CREC-SKOPJE
11.986
7038
2758
1810
3026
2238
1676
1255
1599
1587
-1%
19.329 8.929 4.054 2.862 4.813 3.894 2.056 1.299 1.799 2.805
56%
TOTAL:
PMU - М&Е Goran Stankovic
Page 4
509%
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
4. Backlog of cases (older than a month)
The following graph presents comparison between number of unsolved cases ( the
process of resolving is ongoing ) and backlog of cases (older than a month ) in march 2015, for
the 29 LCO and Center for REC – Skopje:
2805
3000
2500
2000
1587
1218
1500
1000
545
385
160
500
0
CREC Skopje
29 LCO
Unsolved cases (from the last month)
Total
Backlogs (older than a month)
5. Unsolved cases (the process of resolving is ongoing) – by type of case
This part focuses on the unsolved cases (some of the more characteristic types of cases)
in the Center for REC-Skopje and the remaining 29 local offices. The graph shows the number
of unsolved cases in regard to the different types of cases, which are processed in the AREC
offices.
Type of case
Change of data in the cadastre registry book
Change of data in the cadastre registry book and cadastre plan (field survey)
Issuance of Certificate of performed changes (history)
Mortgages - registration and removal
Court acts, restrictions, decisions
Cadastre plan copy
Denationalization
Issuance of data for private geodetic firms
First Registration (registration in maintenance)
PMU - М&Е Goran Stankovic
Page 5
Center for RECSKOPJE
29 LCO
78
500
0
25
0
25
3
576
172
38
145
29
9
16
7
2
851
82
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
82
First Registration (registration in
maintenance)
172
851
576
Issuance of data f or private geodetic f irms
2
3
Denationalization
7
Cadastre plan copy
25
Court acts, restrictions, decisions
16
0
Mortgages - registration and removal
9
25
Issuance of Certif icate of perf ormed
changes (history)
0
29
145
Change of data in the cadastre registry
book and cadastre plan (f ield survey)
38
78
Change of data in the cadastre registry
book
0
29 LCO
500
200
400
600
800
1.000
CREC-SKOPJE
6. Average time for registration of transactions
In the process of improving of internal performances and standards for servicing the
clients, one of the key indicators is Average time for registration of transaction. Obliging the
standards of this indicator will immensely improve the process of quality services from AREC.
The following table shows the number of days for Registration of transactions by type of
transactions in Q1 – 2015 generated by E-cadastre, for Center for REC-Skopje and Local
Offices for REC, as well as the number of Local Offices for REC in march 2015, in which
registration of transactions is according to the Law on REC:
PMU - М&Е Goran Stankovic
Page 6
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
Center for RECSkopje
Transactions
Service standards
according to Law on
REC (days)
1
Change of data in the cadastre registry
book (LC and REC)
2
Change of data in the cadastre registry
book and cadastre plan (field survey)
29 LCO
Avg.time for
registration
(days)
Q1 - 2015
Avg.time for
registration
(days)
Q1 - 2015
Nuber of LCO in which
cases are resolwed
according to the service
standards on Low on REC
1
2,33
1,30
13
3
5,09
2,42
21
3 Mortgages - registration
1
1,31
0,81
29
4 Mortgages - removal and completion
1
1,72
1,91
29
15
6,18
3,17
29
5 Registration in maintenance REC
3,17
6,18
Registration in maintenance REC
15
1,91
1,72
Mortgages - removal and completion
1
0,81
1,31
1
Mortgages - registration
2,42
Change of data in the cadastre registry
book and cadastre plan (field survey)
5,09
3
1,30
2,33
Change of data in the cadastre registry
book (LC and REC)
1
-
29 LCO
PMU - М&Е Goran Stankovic
5
Center for REC-Skopje
Page 7
10
Service standards Avg.time (days)
15
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
7. Private geodetic practice
In relation to the establishment and the functioning of the private geodetic practice and
with the purpose of following the dynamics of its development, the next table shows two basic
indicators, i.e. the number of persons (surveyors) which have successfully passed the exam and
have acquired the authorization for authorized surveyor, as well as the number of registered
private surveying companies in the country that work according to the Law for REC, for
performance of field and geodetic works.
Registered private surveying
companies *
Authorized surveyors *
2005
2006
14
0
248
100
2007
288
149
2008
239
89
2009
248
100
2010
252
110
2011
260
128
2012
278
136
2013
288
149
2014
249
146
Q1 2015
249
146
* - these are cumulative numbers, i.e. as of march 2015,
the total number of authorized surveyors and of registered companies is 249 and 146 respectively.
300
239
250
252
248
260
278
288
249
249
197
200
146
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Q1
2015
115
75
100
50
149
146
150
89
100
110
128
136
41
14
0
0
Authorized surveyors
PMU - М&Е Goran Stankovic
Registered private surv. companies
Page 8
AGENCY FOR REAL ESTATE CADASTRE
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April 25, 2015
8. Conducted training
The following table shows the number of organized training courses by Sector for
International cooperation, European integration, projects and trainings, as well as the total
number of participants on these trainings.
Number of organized courses
Number of participants
2005
2006
3
54
73
768
2007
33
828
2008
28
480
2009
14
261
2010
63
917
2011
309
486
2012
54
355
2013
30
932
2014
13
1.409
Q1 2015
1
129
1.600
1.409
1.400
1.200
1.000
768
800
600
486
480
400
309
261
200
3
54
73
33
932
917
828
28
14
63
355
54
30
13
129
1
0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Number of organized courses
PMU - М&Е Goran Stankovic
Page 9
Number of participants
Q1
2015
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
9. Contact center of the Agency for Real Estate Cadastre
The Info-line has been re-branded into a Contact Center of the Agency for Real Estate
Cadastre, for which a new application was created and officially put into use on May 12, 2014.
The Contact Center works with a free info line 0800 80 800 and the lines 02/3171-733 and
02/3173-825 for customer care, including professional users, physical entities, as well as
internal users. The Contact center is the Single Point of Contact (SPOC).The availability of
information to customers and products offered by the Agency for Real Estate has been
increased, which means that all the information is unified in one location, and this means
improved service and client satisfaction. Customers have access to the contact center by dialing
options for professional users, information, reports and complaints, as well as agents in
Macedonian, Albanian and English every day from 8:30 to 16:30 p.m. Customers can ask
questions, leave comments and suggestions via e-mail info@katastar.gov.mk.
Free of charge telephone line (Info - line 0800 80 800): The free telephone line in the
Agency for Real Estate Cadastre is operative since mid 2006. The first call at this line was
received on 11.07.2006. The free telephone info-line is also used for filing complaints regarding
improper conduct by an employee, bribery and corruption, as well as for obtaining information
about the status of a particular application etc.
Info - line for customer care, foreign investment and domestic business companies
(02 3173 825) : This line is operational since 16.02.2007 as an info-line for foreign investments.
Starting from 19.11.2007, the line was expanded as an info-line for domestic business
PMU - М&Е Goran Stankovic
Page 10
AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
companies. In order to meet the needs of the clients, AREC launched a web service for e-check
in the land cadastre, intended for the private geodetic companies which can obtain information
at the above listed phone number.
Info - line for the professional clients of the E-Front Desk and the E-Cadastre (02
3171 733) : This Info - line is established as a support for the professional clients (notaries,
private geodetic companies, municipalities, enforcement agents, lawyers, banks, etc) who use
the electronic services of the Agency for Real Estate Cadastre such as the E-cadastre and the
E-Front Desk.
The next graph shows the state of the total number of calls received by the AREC Contact
Center, the total number of questions asked by professional users, the total number of
requested information, as well as the total number of questions that is in the process of creating
a response.
Number of unanswered questions
49
21
Number of posted questions ( Informations )
799
Number of posted questions ( Help Desk Professional users )
1792
644
313
Number of received calls on the AREC Calll
Centre
0
Q1 2015
Q4 2014
4635
2831
1000
Q3 2014
2000
3000
4000
5000
6000
7000
Q2 2014
10. Upgrade of the E-Kat system with the graphic module
The E - Kat system has been updated with a new module for graphical display of real
properties (cadastral parcels and buildings). The module for the graphic part in the E-Kat will
enable faster, more efficient and high-quality maintenance of cadastral data as well as faster
and more efficient electronic data exchange with the professional users of AREC, especially
with the private geodetic companies.
To enable this upgrade, AREC carried out a migration of the hardware and software
platform of the entire E-Kat system on a platform that is rented as a service from Makedonski
PMU - М&Е Goran Stankovic
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AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
Telekom (Platform as a Service - PaaS). AREC made all the necessary upgrades to the current
version of the E-Kat software, as well as an upgrade to the version of the database and the
version of the application servers in order for the system to be able to accept the digital graphic
data from the cadastral maps.
So far a total of 1297 cadastral municipalities, for which the digital cadastre maps are
produced and synchronized, are included in the E-Kat database. For these 1297 cadastral
municipalities, AREC now can issue cadastral map copies immediately at the front desk
counters, moments after submitting the application.
11. E-Kat Front Desk
In order to improve the services for the end users, AREC established a direct cooperation
with all relevant state institutions and professional users with the objective of faster and more
efficient electronic data exchange with the professional users.
The E-Front Desk was upgraded and all its functions were transferred into the E-Kat
Front Desk.
True the E-Kat Front Desk, the Agency performs distribution and issuance of data from
the GCIS through other state agencies, public authorities and other legal entities (municipalities,
private geodetic companies, notaries, enforcement agents and others). AREC has also
introduced an electronic signature for external/ professional users.
From September 2012 till March 2015, AREC has signed a total of 585 contracts for the E-Kat
Front Desk, out of which 190 contracts with notaries, 153 with private geodetic companies, 78
with municipalities, 83 with enforcement agents, 33 with ministries / other, 33 property
appraisers, 9 courts and 4 banks.
PMU - М&Е Goran Stankovic
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AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
600
585
500
400
300
200
190
155
78
83
33
100
33
9
4
0
12. Digital cadastre map
The digitalization of the cadastre maps is being performed in two phases: Vectorization of
the archive originals on the cadastre parcels as well as their updating with the occurred changes
from the working originals on the cadastre parcels.
In April 2013, the vectorization of the archive originals was completed, and now 100 %
from the territory of the R. Macedonia is with vectorized archive originals. The process of
updating with the occurred changes from the working originals on the cadastre parcels is
underway.
By 31.03.2015, the process of updating with the occurred changes from the working
originals on the cadastre parcels finished in 1354 CMs, while 77 CMs are under processing.
In the MakEdit database, approximately 1528 CM for the entire territory of R. Macedonia
have been imported and are being maintained. AREC has also established a system of quality
control and quality assurance for the graphic and the alphanumeric data from the cadastral
maps in the process of digitization.
13. National Spatial Data Infrastructure ( NSDI )
The realization of the annual plan and the activities related to the National Spatial Data
Infrastructure is underway.
PMU - М&Е Goran Stankovic
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AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
Namely, 205 metadata have been created in total, for 205 sheets of topographic maps in
scale of 1:25000 i.e. 205 metadata. Additionally are created and added 50 metadata for
geodetic reference network. The creation of a catalog of metadata and providing the service for
browsing metadata (CSW- service) shall be implemented in a manner, that the created 105
metadata for 205 topographic map sheets can be browsed by keyword, i.e. through a browsing
service: http://mdeditor.katastar.gov.mk:8080/geonetwork/srv/eng/main.home
The Law on National Spatial Data Infrastructure was adopted (Official Gazette no.
38/2014), and was harmonized with the Directive no. 2007/2/EC of the European Parliament for
the establishment of Infrastructure for Spatial Information in the European Community
(INSPIRE).
The law regulates the scope, organizational structure, establishment, maintenance and
management of the National Spatial Data Infrastructure (NSDI), services relating to the spatial
data sets, the establishing of technological, legal and administrative framework for international
cooperation that supports initiatives e-government and enables the integration of spatial data
from different sources in one network.
In accordance with the competences from the Law on NSDI, AREC realizes the
obligations relating to the establishment of an organizational unit for administrative and
technical support of the NSDI, and it began the process of establishing the NSDI Geoportal. The
project for development and implementation of the software for the national geo-portal, is
implemetnted.
The NSDI Council is formed and on 26.12.2014 held the first meeting. The Council isr
obliged to give an opinion on the bylaws, which would be submitted by AREC to the
Government for adoption within 12 months from the date of entry into force of the Law on NSDI.
Bylaws deriving from the Law on NSDI are planned to be adopted during 2014 and 2015. The
NSDI Council shall be managed and chaired by the vice-president of the Government
responsible for economic affairs.
14. WebGis
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AGENCY FOR REAL ESTATE CADASTRE
REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING
April 25, 2015
In order to develop the Web-Gis portal, the Agency for Real Estate Cadastre commenced
the activities for the development of the Web-Gis distribution system. The implementation
process shall be ongoing in the following months and it shall provide harmonization of spatial
data services in accordance with the INSPIRE Directive.

Upgrading the geodetic reference structure
During the Q3 2014, AREC continued with the realization of activities aimed at improving
and modernizing the Macedonian national geodetic reference infrastructure.
AREC completed the activities related to the field geodetic work for establishment of a
new high accuracy leveling network of Republic of Macedonia.
The network is definitely composed of 1098 leveling points (benchmarks) in total,
connected in 49 leveling lines and 19 polygons, with the total length of 2190 kilometers.
The final processing of the data is planned to be conducted in 2015, after the previously
conducted gravimetric measurements of leveling points, which is planned to be realized in 2014.
AREC completed the establishment and determination of the Basic Gravimetric Network
in the Republic of Macedonia. The network comprises of three absolute gravimetric points set in
the cities of Skopje, Ohrid and Valandovo, as well as 25 first-order gravimetric points and, set at
a mutual average distance of 30 to 40 kilometers, covering the entire territory of the Republic of
Macedonia. Additionally, at each of the absolute gravimetric points, three micro gravimetric
points have been established and determined, for the safety of the absolute gravimetric points.
The basic gravimetric network will further serve as the basis for conducting a detail
gravimetric survey.
In April 2014, a project was launched for implementation of a detailed gravimetric survey
on the territory of the Republic of Macedonia where the bases for survey are the points from the
basic gravimetric network. By the end of October 2014, AREC has completed field gravimetric
surveys which included 2350 gravimetric points at an average distance of around 5 kilometers.
The final processing of the data from the survey is finished.
15. Preparation of digital topographic maps
During the Q1 2015, AREC has continued with the production of topographic maps in the
scale of 1:50000. AREC has produced a total of 55 sheets, out of the 61 sheets covering the
entire territory of the Republic of Macedonia. In parallel with these activities, AREC is
continuously working on control and compliance of the data from topographic maps in scale of
1:25000, on maps produced independently by AREC with those made under the JICA
cartographic project.
PMU - М&Е Goran Stankovic
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