AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 BULLETIN No. 35 BRIEF REVIEW of the status and the trends regarding the completion of the Project activities and the achieved results 1. Workload, i.e. new, solved, rejected and unsolved cases in the Local Offices for REC and the Center for REC - Skopje This part gives a general graphic presentation of the workload in the 29 Local Offices for REC throughout the Republic and the Center for REC-Skopje. The following table shows the total number of new cases, the number of solved cases, the number of rejected cases and the number of remaining unsolved cases ( the process of resolving is ongoing ) at the end of the Q1 from 2015. The sources for these data are the regular monthly reports, which all Local Offices and Center for REC -Skopje submit to the Project Management Unit. CASES New Solved Rejected Unsolved PMU - М&Е Goran Stankovic Center for REC -Skopje Q1-2015 98047 95065 2740 1581 Page 1 29 LCO Q1-2015 271117 266064 4104 1218 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 271.117 266.064 250.000 200.000 150.000 98.047 95.067 100.000 50.000 2.740 4.104 1.581 1.218 0 Q1 (2015) Q1 (2015) CREC-SKOPJE 29 LCO for REC NEW SOLVED REJECTED UNSOLVED Data Source: PMU, Local Offices for REC and the Center for REC-Skopje 2. Unsolved cases in the Local Offices for REC and the Center for REC- Skopje The following table gives a summary of the situation concerning the total number of unsolved cases Center for REC -Skopje and the remaining 29 Local Offices for REC. The table shows the status of the unsolved cases (the process of resolving is ongoing) at the end of 2005 (31 December, 2005) which is considered as the baseline, followed by the status at the end of each subsequent year, ending with Q1 2015. 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 march 2015 PMU - М&Е Goran Stankovic CREC-SKOPJE 15035 11.986 7.038 2.758 1.810 3.027 2.238 1.676 1.255 1.599 1.587 Page 2 29 LCO 6955 7.343 1.891 1.296 1.052 1.787 1.656 380 44 200 1.218 TOTAL 21990 19.329 8.929 4.054 2.862 4.814 3.894 2.056 1.299 1.799 2.805 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 25.000 21.990 19.329 20.000 15.000 8.929 10.000 4.814 4.054 5.000 3.894 2.862 2.805 1.967 1.299 1.799 0 2005 2006 2007 2008 2009 CREC-SKOPJE 2010 2011 29 LCO 2012 2013 2014 march 2015 TOTAL The following graph presents the percentage display of the relation between the unsolved cases (the process of resolving is ongoing) and the total number of new cases for the months from Q1 2015. 6,00% 4,94% 5,05% 5,00% 4,64% 4,00% 2,41% 3,00% 2,00% 0,69% 1,44% 1,15% 1,91% 1,00% 0,00% CREC Skopje january 2015 PMU - М&Е Goran Stankovic 29 LCO fevruary 2015 Page 3 Total march 2015 2,00% AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 3. Handling the number of unsolved cases in the LO for REC and the Center for RECSkopje The following table shows the trends in regards to the number of unsolved cases in the Center for REC -Skopje, as well as in the remaining 29 Local Offices for REC. The Overview Table bellow shows the number of unsolved cases ( the process of resolving is ongoing ) at the end of the previous 7 years (2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014) and for Q1 of 2015, as well as the change (expressed in percents) in comparison with Q4 - 2014 and Q1 - 2015. Dec. 2006 Dec. 2007 Dec. 2008 Dec. 2009 Dec. 2009 Dec. 2011 Dec. 2012 dec. 2013 dec. 2014 march 2015 Q4 2006 Q4 2007 Q4 2008 Q4 2009 Q4 2009 Q4 2011 Q4 2012 Q4 2013 Q4 2014 Q1 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Berovo Bitola % Change (Q4 2014-Q1 2015) 410 20 101 49 199 49 27 0 0 4 0% 1.141 92 436 250 122 168 36 0 1 28 2700% M.Brod 12 0 3 12 2 0 0 0 2 2 0% Valandovo 19 2 6 0 0 0 0 0 0 0 0% Veles 344 33 16 17 59 94 10 2 13 190 1362% Vinica 24 12 6 4 12 0 0 0 0 0 0% Gevgelija 399 32 69 16 54 18 3 0 0 4 400% Gostivar 344 10 15 18 8 85 18 0 13 139 969% Debar 215 23 4 58 0 3 0 0 7 65 829% 19 48 16 1 23 2 0 0 2 4 100% Delcevo D.Hisar 0 1 12 3 1 0 0 0 0 0 0% Kavadarci 272 10 8 1 4 0 0 0 7 9 29% Kicevo 197 34 15 7 8 9 0 0 8 3 -63% Kocani 459 72 8 7 5 0 0 1 0 1 100% Kratovo 14 6 1 2 3 0 0 0 0 0 0% K.Palanka 32 4 0 54 0 5 1 4 0 87 8700% Krusevo 15 1 15 37 20 0 3 0 0 28 2800% 1.409 492 40 37 156 19 3 4 0 337 33700% 27 13 12 11 5 0 0 0 7 11 57% Ohrid 868 71 167 89 175 190 0 0 48 93 94% Prilep 146 58 40 44 59 82 0 0 0 123 12300% 1 4 2 1 3 0 0 0 0 0 0% 103 241 25 19 277 199 9 0 1 1 0% 61 40 10 22 30 11 1 0 0 0 0% 7 4 4 5 12 0 2 0 1 0 -100% Struga 109 118 34 43 48 0 0 0 1 8 700% Strumica 239 386 129 132 336 449 6 20 81 47 -42% 85 29 59 76 110 175 204 12 7 7 0% 372 Kumanovo Negotino Probistip Radovis Resen S.Nikole Tetovo Stip TOTAL 29 LCO 35 1.891 43 1.296 37 1.052 56 1.787 98 1.656 57 380 1 44 1 200 27 1.218 2600% 7.343 CREC-SKOPJE 11.986 7038 2758 1810 3026 2238 1676 1255 1599 1587 -1% 19.329 8.929 4.054 2.862 4.813 3.894 2.056 1.299 1.799 2.805 56% TOTAL: PMU - М&Е Goran Stankovic Page 4 509% AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 4. Backlog of cases (older than a month) The following graph presents comparison between number of unsolved cases ( the process of resolving is ongoing ) and backlog of cases (older than a month ) in march 2015, for the 29 LCO and Center for REC – Skopje: 2805 3000 2500 2000 1587 1218 1500 1000 545 385 160 500 0 CREC Skopje 29 LCO Unsolved cases (from the last month) Total Backlogs (older than a month) 5. Unsolved cases (the process of resolving is ongoing) – by type of case This part focuses on the unsolved cases (some of the more characteristic types of cases) in the Center for REC-Skopje and the remaining 29 local offices. The graph shows the number of unsolved cases in regard to the different types of cases, which are processed in the AREC offices. Type of case Change of data in the cadastre registry book Change of data in the cadastre registry book and cadastre plan (field survey) Issuance of Certificate of performed changes (history) Mortgages - registration and removal Court acts, restrictions, decisions Cadastre plan copy Denationalization Issuance of data for private geodetic firms First Registration (registration in maintenance) PMU - М&Е Goran Stankovic Page 5 Center for RECSKOPJE 29 LCO 78 500 0 25 0 25 3 576 172 38 145 29 9 16 7 2 851 82 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 82 First Registration (registration in maintenance) 172 851 576 Issuance of data f or private geodetic f irms 2 3 Denationalization 7 Cadastre plan copy 25 Court acts, restrictions, decisions 16 0 Mortgages - registration and removal 9 25 Issuance of Certif icate of perf ormed changes (history) 0 29 145 Change of data in the cadastre registry book and cadastre plan (f ield survey) 38 78 Change of data in the cadastre registry book 0 29 LCO 500 200 400 600 800 1.000 CREC-SKOPJE 6. Average time for registration of transactions In the process of improving of internal performances and standards for servicing the clients, one of the key indicators is Average time for registration of transaction. Obliging the standards of this indicator will immensely improve the process of quality services from AREC. The following table shows the number of days for Registration of transactions by type of transactions in Q1 – 2015 generated by E-cadastre, for Center for REC-Skopje and Local Offices for REC, as well as the number of Local Offices for REC in march 2015, in which registration of transactions is according to the Law on REC: PMU - М&Е Goran Stankovic Page 6 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 Center for RECSkopje Transactions Service standards according to Law on REC (days) 1 Change of data in the cadastre registry book (LC and REC) 2 Change of data in the cadastre registry book and cadastre plan (field survey) 29 LCO Avg.time for registration (days) Q1 - 2015 Avg.time for registration (days) Q1 - 2015 Nuber of LCO in which cases are resolwed according to the service standards on Low on REC 1 2,33 1,30 13 3 5,09 2,42 21 3 Mortgages - registration 1 1,31 0,81 29 4 Mortgages - removal and completion 1 1,72 1,91 29 15 6,18 3,17 29 5 Registration in maintenance REC 3,17 6,18 Registration in maintenance REC 15 1,91 1,72 Mortgages - removal and completion 1 0,81 1,31 1 Mortgages - registration 2,42 Change of data in the cadastre registry book and cadastre plan (field survey) 5,09 3 1,30 2,33 Change of data in the cadastre registry book (LC and REC) 1 - 29 LCO PMU - М&Е Goran Stankovic 5 Center for REC-Skopje Page 7 10 Service standards Avg.time (days) 15 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 7. Private geodetic practice In relation to the establishment and the functioning of the private geodetic practice and with the purpose of following the dynamics of its development, the next table shows two basic indicators, i.e. the number of persons (surveyors) which have successfully passed the exam and have acquired the authorization for authorized surveyor, as well as the number of registered private surveying companies in the country that work according to the Law for REC, for performance of field and geodetic works. Registered private surveying companies * Authorized surveyors * 2005 2006 14 0 248 100 2007 288 149 2008 239 89 2009 248 100 2010 252 110 2011 260 128 2012 278 136 2013 288 149 2014 249 146 Q1 2015 249 146 * - these are cumulative numbers, i.e. as of march 2015, the total number of authorized surveyors and of registered companies is 249 and 146 respectively. 300 239 250 252 248 260 278 288 249 249 197 200 146 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Q1 2015 115 75 100 50 149 146 150 89 100 110 128 136 41 14 0 0 Authorized surveyors PMU - М&Е Goran Stankovic Registered private surv. companies Page 8 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 8. Conducted training The following table shows the number of organized training courses by Sector for International cooperation, European integration, projects and trainings, as well as the total number of participants on these trainings. Number of organized courses Number of participants 2005 2006 3 54 73 768 2007 33 828 2008 28 480 2009 14 261 2010 63 917 2011 309 486 2012 54 355 2013 30 932 2014 13 1.409 Q1 2015 1 129 1.600 1.409 1.400 1.200 1.000 768 800 600 486 480 400 309 261 200 3 54 73 33 932 917 828 28 14 63 355 54 30 13 129 1 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Number of organized courses PMU - М&Е Goran Stankovic Page 9 Number of participants Q1 2015 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 9. Contact center of the Agency for Real Estate Cadastre The Info-line has been re-branded into a Contact Center of the Agency for Real Estate Cadastre, for which a new application was created and officially put into use on May 12, 2014. The Contact Center works with a free info line 0800 80 800 and the lines 02/3171-733 and 02/3173-825 for customer care, including professional users, physical entities, as well as internal users. The Contact center is the Single Point of Contact (SPOC).The availability of information to customers and products offered by the Agency for Real Estate has been increased, which means that all the information is unified in one location, and this means improved service and client satisfaction. Customers have access to the contact center by dialing options for professional users, information, reports and complaints, as well as agents in Macedonian, Albanian and English every day from 8:30 to 16:30 p.m. Customers can ask questions, leave comments and suggestions via e-mail info@katastar.gov.mk. Free of charge telephone line (Info - line 0800 80 800): The free telephone line in the Agency for Real Estate Cadastre is operative since mid 2006. The first call at this line was received on 11.07.2006. The free telephone info-line is also used for filing complaints regarding improper conduct by an employee, bribery and corruption, as well as for obtaining information about the status of a particular application etc. Info - line for customer care, foreign investment and domestic business companies (02 3173 825) : This line is operational since 16.02.2007 as an info-line for foreign investments. Starting from 19.11.2007, the line was expanded as an info-line for domestic business PMU - М&Е Goran Stankovic Page 10 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 companies. In order to meet the needs of the clients, AREC launched a web service for e-check in the land cadastre, intended for the private geodetic companies which can obtain information at the above listed phone number. Info - line for the professional clients of the E-Front Desk and the E-Cadastre (02 3171 733) : This Info - line is established as a support for the professional clients (notaries, private geodetic companies, municipalities, enforcement agents, lawyers, banks, etc) who use the electronic services of the Agency for Real Estate Cadastre such as the E-cadastre and the E-Front Desk. The next graph shows the state of the total number of calls received by the AREC Contact Center, the total number of questions asked by professional users, the total number of requested information, as well as the total number of questions that is in the process of creating a response. Number of unanswered questions 49 21 Number of posted questions ( Informations ) 799 Number of posted questions ( Help Desk Professional users ) 1792 644 313 Number of received calls on the AREC Calll Centre 0 Q1 2015 Q4 2014 4635 2831 1000 Q3 2014 2000 3000 4000 5000 6000 7000 Q2 2014 10. Upgrade of the E-Kat system with the graphic module The E - Kat system has been updated with a new module for graphical display of real properties (cadastral parcels and buildings). The module for the graphic part in the E-Kat will enable faster, more efficient and high-quality maintenance of cadastral data as well as faster and more efficient electronic data exchange with the professional users of AREC, especially with the private geodetic companies. To enable this upgrade, AREC carried out a migration of the hardware and software platform of the entire E-Kat system on a platform that is rented as a service from Makedonski PMU - М&Е Goran Stankovic Page 11 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 Telekom (Platform as a Service - PaaS). AREC made all the necessary upgrades to the current version of the E-Kat software, as well as an upgrade to the version of the database and the version of the application servers in order for the system to be able to accept the digital graphic data from the cadastral maps. So far a total of 1297 cadastral municipalities, for which the digital cadastre maps are produced and synchronized, are included in the E-Kat database. For these 1297 cadastral municipalities, AREC now can issue cadastral map copies immediately at the front desk counters, moments after submitting the application. 11. E-Kat Front Desk In order to improve the services for the end users, AREC established a direct cooperation with all relevant state institutions and professional users with the objective of faster and more efficient electronic data exchange with the professional users. The E-Front Desk was upgraded and all its functions were transferred into the E-Kat Front Desk. True the E-Kat Front Desk, the Agency performs distribution and issuance of data from the GCIS through other state agencies, public authorities and other legal entities (municipalities, private geodetic companies, notaries, enforcement agents and others). AREC has also introduced an electronic signature for external/ professional users. From September 2012 till March 2015, AREC has signed a total of 585 contracts for the E-Kat Front Desk, out of which 190 contracts with notaries, 153 with private geodetic companies, 78 with municipalities, 83 with enforcement agents, 33 with ministries / other, 33 property appraisers, 9 courts and 4 banks. PMU - М&Е Goran Stankovic Page 12 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 600 585 500 400 300 200 190 155 78 83 33 100 33 9 4 0 12. Digital cadastre map The digitalization of the cadastre maps is being performed in two phases: Vectorization of the archive originals on the cadastre parcels as well as their updating with the occurred changes from the working originals on the cadastre parcels. In April 2013, the vectorization of the archive originals was completed, and now 100 % from the territory of the R. Macedonia is with vectorized archive originals. The process of updating with the occurred changes from the working originals on the cadastre parcels is underway. By 31.03.2015, the process of updating with the occurred changes from the working originals on the cadastre parcels finished in 1354 CMs, while 77 CMs are under processing. In the MakEdit database, approximately 1528 CM for the entire territory of R. Macedonia have been imported and are being maintained. AREC has also established a system of quality control and quality assurance for the graphic and the alphanumeric data from the cadastral maps in the process of digitization. 13. National Spatial Data Infrastructure ( NSDI ) The realization of the annual plan and the activities related to the National Spatial Data Infrastructure is underway. PMU - М&Е Goran Stankovic Page 13 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 Namely, 205 metadata have been created in total, for 205 sheets of topographic maps in scale of 1:25000 i.e. 205 metadata. Additionally are created and added 50 metadata for geodetic reference network. The creation of a catalog of metadata and providing the service for browsing metadata (CSW- service) shall be implemented in a manner, that the created 105 metadata for 205 topographic map sheets can be browsed by keyword, i.e. through a browsing service: http://mdeditor.katastar.gov.mk:8080/geonetwork/srv/eng/main.home The Law on National Spatial Data Infrastructure was adopted (Official Gazette no. 38/2014), and was harmonized with the Directive no. 2007/2/EC of the European Parliament for the establishment of Infrastructure for Spatial Information in the European Community (INSPIRE). The law regulates the scope, organizational structure, establishment, maintenance and management of the National Spatial Data Infrastructure (NSDI), services relating to the spatial data sets, the establishing of technological, legal and administrative framework for international cooperation that supports initiatives e-government and enables the integration of spatial data from different sources in one network. In accordance with the competences from the Law on NSDI, AREC realizes the obligations relating to the establishment of an organizational unit for administrative and technical support of the NSDI, and it began the process of establishing the NSDI Geoportal. The project for development and implementation of the software for the national geo-portal, is implemetnted. The NSDI Council is formed and on 26.12.2014 held the first meeting. The Council isr obliged to give an opinion on the bylaws, which would be submitted by AREC to the Government for adoption within 12 months from the date of entry into force of the Law on NSDI. Bylaws deriving from the Law on NSDI are planned to be adopted during 2014 and 2015. The NSDI Council shall be managed and chaired by the vice-president of the Government responsible for economic affairs. 14. WebGis PMU - М&Е Goran Stankovic Page 14 AGENCY FOR REAL ESTATE CADASTRE REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING April 25, 2015 In order to develop the Web-Gis portal, the Agency for Real Estate Cadastre commenced the activities for the development of the Web-Gis distribution system. The implementation process shall be ongoing in the following months and it shall provide harmonization of spatial data services in accordance with the INSPIRE Directive. Upgrading the geodetic reference structure During the Q3 2014, AREC continued with the realization of activities aimed at improving and modernizing the Macedonian national geodetic reference infrastructure. AREC completed the activities related to the field geodetic work for establishment of a new high accuracy leveling network of Republic of Macedonia. The network is definitely composed of 1098 leveling points (benchmarks) in total, connected in 49 leveling lines and 19 polygons, with the total length of 2190 kilometers. The final processing of the data is planned to be conducted in 2015, after the previously conducted gravimetric measurements of leveling points, which is planned to be realized in 2014. AREC completed the establishment and determination of the Basic Gravimetric Network in the Republic of Macedonia. The network comprises of three absolute gravimetric points set in the cities of Skopje, Ohrid and Valandovo, as well as 25 first-order gravimetric points and, set at a mutual average distance of 30 to 40 kilometers, covering the entire territory of the Republic of Macedonia. Additionally, at each of the absolute gravimetric points, three micro gravimetric points have been established and determined, for the safety of the absolute gravimetric points. The basic gravimetric network will further serve as the basis for conducting a detail gravimetric survey. In April 2014, a project was launched for implementation of a detailed gravimetric survey on the territory of the Republic of Macedonia where the bases for survey are the points from the basic gravimetric network. By the end of October 2014, AREC has completed field gravimetric surveys which included 2350 gravimetric points at an average distance of around 5 kilometers. The final processing of the data from the survey is finished. 15. Preparation of digital topographic maps During the Q1 2015, AREC has continued with the production of topographic maps in the scale of 1:50000. AREC has produced a total of 55 sheets, out of the 61 sheets covering the entire territory of the Republic of Macedonia. In parallel with these activities, AREC is continuously working on control and compliance of the data from topographic maps in scale of 1:25000, on maps produced independently by AREC with those made under the JICA cartographic project. PMU - М&Е Goran Stankovic Page 15